2016-05-24 ENCINITAS RANCH GOLF AUTHORITY
v' ^y REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
ENCINITAS 1275 Quail Gardens Drive, Encinitas, CA
RA NC H TUESDAY, MAY 24,2016, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:37 P.M.
Directors Present: Chair Richard Houk, Directors Karen P. Brust (City Manager), Glenn Pruim
(Director of Public Works)
Absent: Vice Chair Cindy Jacob, Jim O'Grady (Interim' Director of Parks and
Recreation),
Also Present: John McNair, Erik Johnson, Kent Graff, JC Resorts; Chris Calkins, Carltas;
Tim Nash (Finance Director), Kathy Hollywood (Board Secretary), City of
Encinitas; Dick Stern, Encinitas Ranch HOA
There being a quorum present,the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the April 26, 2016 Regular Meeting.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Brust seconded to approve the minutes as presented. Motion carried.
Ayes: Brust,Houk, Pruim. Nays: None. Absent: Jacob, O'Grady. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
April 2016. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the financial summaries and the Capital Reserves for April 2016.
3. Proposed Encinitas Ranch Golf Authority FY 2016/17 Budget. Contact Person: JC Resorts,
John McNair and Erik Johnson
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RECOMMENDED ACTION: Approve the FY 2016/17 Operating and Capital budgets
for the Encinitas Ranch Golf Authority.
Mr. McNair and Mr. Johnson presented the proposed FY 2016/17 Operating and Capital
budgets and responded to questions.
ACTION:
Pruim moved, Brust seconded to approve the FY 2016/17 Operating and Capital
budgets for the Encinitas Ranch Golf Authority as presented. Motion carried. Ayes:
Brust, Houk, Pruim. Nays: None. Absent: Jacob, O'Grady. Abstain: None.
4. Solar Energy at Encinitas Ranch Golf Course. Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Allow JC Resorts to pursue more information and
construction bids to install solar energy infrastructure at Encinitas Ranch Golf Course.
Mr. McNair reviewed the request to allow JC Resorts to pursue additional information and
construction bids for the installation of solar energy infrastructure. Based on advances in
technology, decreases in construction costs and significant increases in energy costs, it is
believed that solar energy could now be beneficial to the golf course operation.
ACTION:
There was Board consensus to allow JC Resorts to pursue more information and
construction bids to install solar energy infrastructure at Encinitas Ranch Golf Course
including opportunities to piggy back with the City. Motion carried. Ayes: Brust,
Houk,Pruim. Nays: None. Absent: Jacob, O'Grady. Abstain: None.
5. Proposed Amendment to Surplus Recycled Water Agreement between San ,Elijo Joint
Powers Authority, San Dieguito Water District and Encinitas Ranch Golf Authority.
Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Approve an Amendment to the Surplus Recycled Water
Agreement between San Elijo Joint Powers Authority, San Dieguito Water District and
Encinitas Ranch Golf Authority. The Amendment would extend the current agreement
ensuring a long-term affordable water source for golf course irrigation.
Mr. McNair reviewed the proposed amendment to the agreement.
ACTION:
Pruim moved, Brust seconded to approve an amendment to the Surplus Recycled
Water Agreement between San Elijo Joint Powers Authority, San Dieguito Water
District and Encinitas Ranch Golf Authority. The Amendment would extend the
current agreement ensuring a long-term affordable water source for golf course
irrigation. Motion carried. Ayes: Brust, Houk, Pruim. Nays: None. Absent: Jacob,
O'Grady. Abstain: None.
• 6. Encinitas Ranch Golf Authority 2014-15 Financial Review presentation to the Encinitas
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City Council. Contact Person: JC Resorts, John McNair and Erik Johnson
RECOMMENDED ACTION: Review and approve the PowerPoint presentation that John
McNair will present to the Encinitas City Council.
Mr. McNair reviewed the proposed PowerPoint presentation and responded to questions.
ACTION:
There was Board consensus to approve the presentation with direction as provided by
the Board.
7. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
There were no reports.
ADJOURNED
ACTION:
Pruim moved,Brust seconded to adjourn the meeting. Motion carried. Ayes: Brust,Houk,
Pruim. Nays: None. Absent: Jacob, O'Grady. Abstain: None.
Chair Houk adjourned the meeting at 5:27 P.M.
Kathy Hollywood, Board Secretary Richard Houk, hair