2013-10-23 MINUTES OF THE ENCINITAS CITY COUNCIL AND THE ENCINITAS
HOUSING A UTHORITY SPECIAL MEETING
OCTOBER 23, 2013, 5:00 P.M., 505 SOUTH VULCAN AVENUE
CALL TO ORDER/ROLL CALL
Since this was a Joint Special Meeting between the Encinitas City Council and the Encinitas
Housing Authority, held before the City Council Regular meeting, Board President Barth called the
meeting to order at 5:00 p.m.
Present: Board President Teresa Arballo Barth, Vice-Chair Lisa Shaffer, Board Members
Kristin Gaspar, Tony Kranz and Mark Muir and Housing Commissioners Lupita
Chavez and Lu Mohler.
Absent: None.
Also Present: Board Secretary Vina, Board Attorney Sabine, Planning and Building Director
Murphy, Senior Planner Langager, Board Clerk Hollywood and Deputy Board Clerk
Bingham.
There being a quorum present,the meeting was in order.
Board Clerk Hollywood announced that the Encinitas Housing Authority members receive an
independent stipend of $50 for convening the Housing Authority meetings pursuant to Housing
Authority Resolution No. 94-04.
PLEDGE OF ALLEGIANCE
AGENDA ITEMS
1. An overview of the affordable housing and community development programs of the
City of Encinitas and Housing Authority of the City of Encinitas and direction for
continued funding for program administration and Housing Authority Payment costs.
Contact person: Planning and Building Director Murphy.
Before the agenda item was heard, Board President Barth announced that based on further
consideration and consultation with the Board Attorney, there was a potential conflict of interest
related to actions involving the Section 8 program and the two appointed Housing Authority
Commissioners. As such, the Commissioners would need to recuse themselves from the discussion,
deliberation and vote related to the Section 8 program.
Planning and Building Director Murphy and Senior Planner Langager presented the staff report.
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10/23/13 Encinitas Housing Authority Regular Meeting
RECOMMENDED ACTION:
A. The Housing Authority of the City of Encinitas take the following actions:
1. Affirm that the City's affordable housing and community development
programs maintain current staffing and service levels; and,
2. Direct staff to find efficiencies in the process in order to minimize
administrative and HAP program costs without sacrificing services.
ACTION:
Gaspar moved, Muir seconded to 1) affirm that the City's affordable housing and community
development programs for CDBG, HOME and other local programs maintain current
staffing and service levels; and 2) direct staff to find efficiencies in the process in order to
minimize administrative program costs without sacrificing services. Motion carried. Ayes:
Barth,Chavez, Gaspar,Kranz,Mohler,Muir, Shaffer. Nays: None.
Housing Commissioner's Lupita Chavez and Lu Mohler left the Council Chambers due to a
Conflict of Interest regarding their Section 8 status with the City.
RECOMMENDED ACTION:
B. The Housing Authority of the City of Encinitas Board of Commissioners take the
following actions:
1. Transfer funding from the Pacific Pines Affordable Housing Fund Program
reserves to cover both current fiscal year administrative and HAP costs
associated with the City's affordable housing and community development
programs; and,
2. Direct the City Manager, Finance Director and Planning&Building Director
to fund the ongoing program administration and HAP costs that are not
covered under Federal grants and further address the issue and present
solutions to Council as part of the FY2014/15 budget process.
ACTION:
Shaffer moved, Muir seconded to 1) affirm the City's affordable housing and community
development programs for Section 8 Housing Choice Voucher program maintain current
staffing and service levels with direction to staff to hire a consultant as an Interim for the
Housing Coordinator position until the position was filled; and 2) direct staff to find
efficiencies in the process in order to minimize administrative and HAP program costs
without sacrificing services; and 3) transfer finding to cover both current fiscal year
administrative and HAP costs associated with the City's affordable housing and community
development programs. Motion carried. Ayes: Barth, Gaspar, Kranz, Muir, Shaffer. Nays:
None. Absent: Chavez,Mohler.
Board President Barth adjourned the Housing Authority meeting at 5:38 P.M.
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10/23/13 Encinitas Housing Authority Regular Meeting
Mayor Barth called the Special City Council meeting to order at 5:38 P.M.
C. Staff recommends the City Council take the following actions:
1. Direct the City Manager, Finance Director and Planning and Building Director to fund
the ongoing program administration and HAP costs that are not covered under Federal
grants and further address the issue and present solutions to the Council as part of the
FY 2014/15 budget process.
ACTION:
Gaspar moved, Kranz seconded to 1) direct the City Manager, Finance Director and
Planning and Building Director to fund the ongoing program administration and HAP costs
that were not covered under Federal grants and further address the issue and present
solutions to the Council as part of the FY 2014/15 budget process; and 2) revisit all of the
programs as part of the Community Planning Section of the Strategic Plan. Motion carried:
Ayes: Barth,Gaspar,Kranz,Muir, Shaffer. Nays: None.
ADJOURNMENT
Board President Barth adjourned the meeting at 5:40 P.M.
Kathy Hollywoo , Bo d Jerk Teresa Arballo Barth, Board President
By: Claudia Bingham
Deputy Board Clerk
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