2016-03-09 Item 10C Mid-year Budget Report AGENDA REPORT
City Council
MEETING DATE: March 9, 2016
PREPARED BY: Tim Nash DEPT. DIRECTOR: Tim Nash
Finance Director
DEPARTMENT: Finance CITY MANAGER: Karen P. Brust
SUBJECT:
Fiscal Year 2015-16 Mid-Year Budget Status Report and Proposed Budget Amendments
RECOMMENDATION:
Staff recommends that City Council take the following actions:
1. Receive and file the Fiscal Year 2015-16 Mid-Year Budget Status report.
2. Adopt Resolution 2016-24 titled "A Resolution of the City Council of the City of Encinitas
Amending the Fiscal Year 2015-16 Budget"
STRATEGIC PLAN:
This agenda item applies to the Organizational Efficiency and Effectiveness focus area by
maintaining the City's financial health.
FISCAL CONSIDERATIONS:
Proposed mid-year budget amendments will reduce estimated revenue by $1,770,962 and
reduce budgeted expenditures by $858,287. The General Fund impact will be to reduce
estimated revenue $32,000 and increase budgeted expenditures $284,075 for a net reduction in
fund balance of$316,075.
Proposed mid-year amendments to transfers between funds are a net reduction of $1,226,402.
The General Fund impact is an increase in transfers out of the General Fund of$745,598 which
will reduce General Fund balance by that amount.
Table 1 on the next page lists all Fiscal Year 2015-16 General Fund budget amendments
approved by City Council since the adoption of the original budget. Prior to the proposed mid-
year budget amendments the available fund balance in the General Fund is $12,090,078.
Approval of the mid-year budget amendments will reduce the General Fund balance by
$1,262,844 to $10,827,234. The remainder of this report and attachments provide detailed
explanations for each mid-year amendment proposed.
2016-03-09 Item 10C 1 of 47
Table 1
City of Encinitas 3/2/2016
General Fund Balance Status Increase(Decrease)
Meeting Date Resolution# to fund balance
Net available fund balance at 6/30/2015 $ 13,599,967
FY 2015-16 Budget Amendments
1. Pacific View professional services 07/15/15 (25,000)
2. SEIU and unrep. MOU impacts 07/15/15 2015-46 (180,800)
3. Alternative Fuel study additional budget 08/19/15 2015-42 (31,925)
4. Montgomery At-grade Pedestrian Crossing 10/28/15 2015-77 (573,766)
5. CalPERS Lump Sum Payment 5%of FY 2014-15 Budget Surplus 10/28/15 2015-72 (341,956)
6. 1Q FY2015-16 Operating Adjustments 11/18/15 2015-71 500,533
7. 1Q FY2015-16 CIP Adjustments 11/18/15 2015-79 (45,456)
8. El Portal Pedestrian and Bike Underpass local share 11/18/15 2015-75 (704,000)
9. Land Use/Development mediation program 12/09/15 2015-78 (7,750)
10. Law Enforcement Overtime 12/09/15 2015-85 (50,000)
11. TMDL Compliance Program 12/16/15 2015-76 21,761
12. Parking Study 12/16/15 2015-87 (25,000)
13. Hwy 101 Emergency Repairs(CX11F) 02/10/16 2016-01 (83,925)
14. Hwy 101 Slope Monitoring Project(CX16F) 02/10/16 2016-01 (4,014)
15. City Council work plan FY2015-16 operating budget adjustments 02/10/16 2016-09 118,668
16. 25 Cities Initiative to address homelessness-pending approval 02/17/16 2016-23 (25,000)
17. Design for supplemental safety measures at Chesterfield-pending approval 02/24/16 2016-25 (52,259)
Net available fund balance before mid-year amendments 12,090,078
18. Mid-Year budget amendments 03/09/16 2016-24 (316,075)
19. Mid-Year fund transfer amendments 03/09/16 2016-24 (745,598)
Available fund balance: $ 11,028,405
BACKGROUND:
On June 10, 2015 City Council approved the FY 2015-16 and FY 2016-17 two-year operating
budget and adopted resolution 2015-32 authorizing appropriations for FY 2015-16. City Council
also approved the six-year Financial Plan and Capital Improvement Program. On October 28,
2015 City Council received the Report on the Financial Results for Fiscal Year 2014-15 and
adopted ending fund balances for FY 2014-15 as beginning fund balances for FY 2015-16.
Beginning fund balance in the General Fund for FY 2015-16 was $41,402,445 with $18,635,041
unrestricted and available for appropriation. In the first three years of the six year plan the
unrestricted General Fund balance is projected to be drawn down $5,035,074 for planned
capital projects leaving $13,599,967 available for City Council appropriation. Through 2/24/16,
City Council has approved amendments to the FY 2015-16 budget that have reduced available
fund balance by $1,509,889 to $12,090,078.
Each year after the mid-point of the fiscal year staff presents a report to City Council describing
the status of the budget and the related revenue estimates. Staff also presents proposed
amendments to the budget necessary to complete the fiscal year within budget.
ANALYSIS:
After the first six-months of FY 2015-16 the budget remains balanced. In the General Fund,
revenue and transfers-in total $24,963,029 which is 37% of estimates, while expenditures and
transfers-out of $33,020,396 are 46% of budget. Revenue and transfers in are $2,804,703
ahead of last fiscal year after six months and expenditures are $5,269,922 ahead of last fiscal
year.
2016-03-09 Item 10C 2 of 47
General Fund Revenue (Attachment 1)
General Fund revenue through the first six months of FY 2015-16 is $24,963,029 which is 37%
of total estimated revenue for the fiscal year. Current fiscal year revenue is $2,839,303 greater
than the first six months of FY 2014-15. In a typical year a higher percentage of revenue is
received in the second half of the fiscal year than in the first half. The primary reason for this is
due to when property tax is received by the City. Property owners can pay their taxes in two
installments each year with the deadline for the first installment being December 10`" and the
second installment, April 10`". The San Diego County Treasurer collects all property taxes and
then distributes the taxes to the various governmental agencies that levy property taxes in the
County. The City of Encinitas receives the majority of its property tax revenue in December,
January, April and May.
Over 84% of General Fund revenue is generated from taxes with property tax alone accounting
for nearly 58% of total General Fund revenue. Through the first six months of FY 2015-16 total
tax revenue of $18,993,255 is up 5.7% over the same period in the prior fiscal year and is
33.9% of total estimated tax revenue for FY 2015-16. Total tax revenue for budget purposes
was estimated to increase 3.5% in FY 2015-16. At mid-year property tax revenue is
$13,776,752 which is 6.4% ahead of last year's revenue, while sales tax revenue is $3,752,253
which is 1.5% ahead of last year. The FY 2015-16 budget was balanced based on an assumed
2.7% increase in property tax revenue and an 8.8% increase in sales tax revenue. The sales tax
revenue estimate included an anticipated one-time payment for the wind down of the triple flip
which will not be received until the end of the fiscal year. Transient Occupancy Tax collections
through six months total $873,939 which is 11% greater than last year. TOT collections year to
date are 58.2% of estimate.
Charges for services account for 10% of total General Fund revenue. Charges for services
revenue totaling $3,491,243 have increased 39.2% in the first six months of FY 2015-16. Most
of this increase is attributable to the inclusion of Recreation and Junior Lifeguard program
revenue in the General Fund for the first time. In prior years Recreation and Junior Lifeguard
program revenues were accounted for in Enterprise Funds. Planning, building, engineering and
fire prevention fees total $1,947,601 at mid-year which is an increase of 8.7% over last year.
The remaining 6% of General Fund revenue consists of licenses and permits,
intergovernmental, fines and forfeitures, use of money and other financing sources. Revenue
from these sources total $2,478,531 through mid-year which is an increase of 49% over last
year. This year's revenue includes a one-time transfer of$462,721 into the General Fund which
represents remaining fund balances in the Recreation and Jr. Lifeguard Funds which were
dissolved at first quarter this year. Table 2 below provides General Fund revenue totals by
adopted budget, amended budget, YTD actual and mid-year revised projections.
Table 2
General Fund Revenue Summary(December 31,2015)
Adopted Amended Percent Revised
Budget Budget YTD Actual Realized Projections
Description 2015/16 2015/16 2015/16 2015/16 2015/16
Property Taxes $ 38,578,376 $ 38,670,487 $ 13,776,752 36% $ 38,670,487
Sales Tax 13,685,188 13,685,188 3,752,253 27% 13,685,188
Franchise Taxes 2,197,000 2,197,000 590,311 27% 2,197,000
Transient Occupancy Taxes 1,502,000 1,502,000 873,939 58% 1,502,000
Licenses, Fees and Permits 250,000 250,000 131,800 53% 250,000
Revenue from Other Agencies 500,679 972,034 209,031 22% 987,034
Current Services 6,627,762 6,456,462 3,491,243 54% 6,409,462
Fines and Forfeitures 674,750 674,750 383,841 57% 674,750
Interest and Rents 426,547 591,547 441,789 75% 591,547
Other Revenue 590,000 596,300 162,168 27% 596,300
Transfers In 1,184,360 1,637,081 1,149,902 70% 1,637,081
Revenue Total $ 66,216,662 $ 67,232,849 $ 24,963,029 37% $ 67,200,849
2016-03-09 Item 10C 3 of 47
General Fund Expenditures (Attachment 2)
General Fund expenditures including transfers out and capital contributions through six months
of FY 2015-16 were $33,020,396 which is 46% of the FY 2015-16 amended budget of
$71,960,990. Personnel costs represent $30,255,873 or 43% of the General Fund budget. As of
mid-year personnel budgets are 50% expended at $15,155,270. Included in the personnel
expenditures through mid-year are full payment of the city's required annual contribution
towards the post-employment benefit unfunded liability ($560,004) and a lump sum payment
towards the city's unfunded pension liability ($341,956).
Contracts and services represent $24,762,159 or 36% of the General Fund budget and at mid-
year are 38% expended. The city's largest contract for service is with the San Diego County
Sheriff for law enforcement services with a budget of $12,812,600. As of mid-year this contract
was 33% expended with four of twelve monthly payments having been made.
Transfers out make up $14,701,082 or 20% of the General Fund budget and are 52% expended
at mid-year. Transfers out consist of operating transfers, transfers for debt service payments
and transfer to fund capital projects. Operating transfers are budgeted at $2,837,895 and are
used to provide funding to internal service funds that provide services to the General Fund such
as risk management, fleet maintenance, fleet replacement, equipment replacement and fire
apparatus replacement. Transfers out for debt service provides funding for annual principal and
interest payments on city debt and are budgeted at $4,994,187. Transfers for capital projects
are budgeted at $6,869,000 and provide the General Fund share of funding for all capital
projects.
The remaining $2,241,876 or 3% of the General Fund budget is for material and supplies,
internal cost allocation, capital equipment and lease payments. These categories are 36%
expended at mid-year. Table 3 below provides General Fund expenditure totals by adopted
budget, amended budget, YTD actual and mid-year revised projections.
Table 3
General Fund Expenditure Summary by Category(December 31, 2015)
Adopted Amended Percent Revised
Budget Budget YTD Actual Realized Projections
Description 2015/16 2015/16 2015/16 2015/16 2015/16
Personnel $ 29,796,117 $ 30,255,873 $ 15,155,270 50% $ 30,269,321
Materials & Supplies 1,387,793 1,390,890 519,504 37% 1,427,920
Contracts & Services 24,586,459 24,762,159 9,383,188 38% 24,949,980
Internal Cost Allocation 452,479 452,390 226,195 50% 452,390
Capital Outlay 206,968 201,967 33,569 17% 247,743
Debt/Finance 186,000 196,629 31,234 16% 196,629
Transfers 12,410,001 14,701,082 7,671,436 52% 15,446,680
Expenditure Total $ 69,025,817 $ 71,960,990 $ 33,020,397 46% $ 72,990,663
Capital Improvement Program (Attachments 3&4)
City Council appropriated $17,993,927 in the FY 2015-16 budget for new capital projects and
work projects. Funding for projects carried forward to FY 2015-16 from prior years totaled
$27,531,944. City Council has appropriated an additional $7,817,794 for capital projects since
the beginning of FY 2015-16. Projects with unspent balances of $2,344,371 have been closed
and the remaining balance returned to the funding source. Through the first six months of FY
2015-16 $3,096,500 has been expended on capital and work projects. Total remaining funding
for capital and work projects as of mid-year is $47,902,794. Attachments 3 and 4 to this report
provide a comprehensive list of all active projects and a project status report. Table 4 provides a
summary of the status of the Capital Improvement Program as of mid-year.
2016-03-09 Item 10C 4 of 47
Table 4
Capital Improvement Program Summary as of December 31,2015
FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16
Carryover FY 2015-16 Offcycle YTD Project Close FY 2015-16
Funding New Funding Funding Expenditures Out Balance
Capital Projects $15,249,564 $ 8,524,000 $7,093,637 $(1,543,530) $(2,133,103) $ 27,190,568
Work Projects 3,313,753 3,066,578 517,157 (932,707) (205,548) 5,759,233
Facilities Capital Projects - 1,362,000 207,000 (73,845) 1,495,155
Cardiff Sanitary Division Capital Projects 7,634,100 3,664,762 - (108,024) 11,190,838
Encinitas Sanitary Division Capital Projects 1,334,527 1,376,587 - (438,394) (5,720) 2,267,000
$27,531,944 $17,993,927 $7,817,794 $ 3,096,500 $ 2,344,371 $ 47,902,794
Proposed Budget Adjustments (Attachment 5)
Budget adjustments proposed at mid-year for all funds reduce estimated revenue $1,770,962
and reduce budgeted expenditures $858,287. In the General Fund estimated revenue is
reduced$32,000 and budgeted expenditures increased$284,075.
Significant adjustments to estimated revenue include in the State Capital Grant Fund (203) the
elimination of an anticipated Active Transportation Program (ATP) grant for the Leucadia Blvd.
roundabout at Hygeia St ($1,300,000) and in the Restricted Donations & Contributions Fund
(229) the elimination of the anticipated grants, donations and rebates for the Leo Mullen artificial
turf project ($472,000).
Significant adjustments to budgeted expenditures include in the General Fund (101) a request
for eight (8) replacement 800Mhz radios for Marine Safety, $45,776; in the Encinitas Ranch
Lighting and Landscaping District Fund (297) increased budget for water, $47,000; and in the
Capital Improvement Fund (401) four (4) emergency repairs due to storm damage $182,000,
increase to the Leo Mullen artificial turf project for engineering and design costs $77,600 and
the elimination of the Leucadia Blvd. roundabout at Hygeia St. project ($1,500,000). A detailed
explanation for each budget adjustment is included in Attachment 5. Table 5 below summarizes
operating budget amendments by fund.
Table 5
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
General Fund (101) $ (32,000) $ 284,075 $ (316,075)
State Capital Grant Fund(203) $(1,300,000) $ - $(1,300,000)
Restricted Donations&Contributions Fund (229) $ (469,462) $ 2,538 $ (472,000)
Village Park MID (293) $ 18,000 $ 18,000 $ -
Encinitas Ranch Lighting and Landscaping District(297) $ 12,500 $ 77,500 $ (65,000)
Capital Improvements Fund(401) $ - $(1,240,400) $ 1,240,400
$(1,770,962) $ (858,287) $ (912,675)
Proposed Adjustments to Transfers between Funds (Attachment 6):
Requested transfers between funds are reduced ($1,226,462). Transfers between funds of the
city are primarily used to fund capital projects and debt service payments. The most significant
transfers creating the net reduction at mid-year included the elimination of the $1,300,000
transfer from the State Capital Grant Fund to the Capital Improvement Fund due to the
determination that the city would not receive an ATP grant for the Leudcadia Blvd. roundabout
at Hygeia St. The transfer of the $200,000 local match from the Regional Traffic Mitigation Fees
Fund (234) to the Capital Improvement Fund (401) is also eliminated. Significant increases in
transfers between funds include $182,000 from the General Fund (101) to the Capital
Improvement Fund (401) for emergency projects to repair storm damage. Detailed explanations
for each transfer can be found in Attachment 6. Table 6 summarizes transfer amendments by
fund.
2016-03-09 Item 10C 5 of 47
Table 6
Fund Totals Transfers In Transfers Out
Increase Increase
(Decrease) (Decrease)
General Fund (101) $ - $ 745,598
State Capital Grant Fund(203) - (1,300,000)
Community Development Block Grant Fund(222) 13,998 -
Restricted Donations&Contributions Fund (229) - (472,000)
Regional Traffic Mitigation Fees Fund (234) - (200,000)
Capital Improvements Fund (401) (1,240,400) -
$(1,226,402) $ (1,226,402)
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a "project" per Section 15378(b)(5) of the CEQA
Guidelines.
ATTACHMENTS:
1. FY 2015-16 Revenue & Transfers In by Fund - July 1, 2015 through December 31, 2015
2. FY 2015-16 Expenditures & Transfers Out by Fund - July 1, 2015 through December 31,
2015
3. Comprehensive List of All Active Capital Improvement Projects
4. Capital Improvement Project Status Report Mid-Year Review
5. Proposed Operating Budget Amendments — Mid-Year
6. Proposed Fund Transfer Amendments — Mid-Year
7. Schedule A: Revised Budget Summary Mid-Year FY2015-16
8. FY 2015-16 Revenue Adjustment Summary July 1, 2015 through December 31, 2015
9. FY 2015-16 Expenditure Adjustment Summary July 1, 2015 through December 31, 2015
10. Resolution 2016-24 titled "A Resolution of the City Council of the City of Encinitas
Amending the Fiscal Year 2015-16 Budget"
2016-03-09 Item 10C 6 of 47
City of Encinitas
FY 2015/16 Revenue&Transfers In by Fund
July 1,2015 through December 31,2015
Percent Mid-Year Increase or
Adopted Budget Amended Budget YTD Actual Realized Mid-Year Revise Increase Prior Year YTD Decrease
Fund&Description 2015116 2015116 2015116 2015116 2015116 Decrease Actual 2014115 from PY
101 General Fund
Taxes
Property Tax 38,078,376 38,170,487 13,535,482 35.5% 38,170,487 - 12,742,702 0.0
Property Transfer Tax 500,000 500,000 241,270 48.3% 500,000 - 204,928 0.0
Sales Tax 12,065,493 12,065,493 3,752,253 31.1% 12,065,493 - 3,698,160 1.5
Sales Tax"Triple Flip" 1,619,695 1,619,695 - 0.0% 1,619,695 - - 0.0%
Franchise Taxes 2,197,000 2,197,000 590,311 26.9% 2,197,000 - 544,061 8.5%
Transient Occupancy Taxes 1,502,000 1 502 000 873,939 58.2% 1,502,000 - 787,284 11.0
Total Taxes 55,962,564 56,054,675 18,993,255 33.9% 56,054,675 - 17,977,135 5.7%
Licenses&Permits
Business Registration 180,000 180,000 77,087 42.8% 180,000 - 88,988 -13.4
Short-term Vacation Rental 20,000 20,000 14,100 70.5% 20,000 - 12,000 17.5%
All Other Licenses&Permits 50,000 50,000 40,613 81.2% 50,000 40,514 0.2
Total Licenses&Permits 250,000 250,000 131,800 52.7% 250,000 - 141,502 -6.9
Intergovernmental
Motor Vehicle In-Lieu - - 24,821 0.0% - - 26,708 -7.1
Other I ntergovernmental 500,679 972,034 184,210 19.0% 987,034 15,000 113,065 62.9
Total Intergovernmental 500,679 972,034 209,031 21.5% 987,034 15,000 139,773 49.6%
Charges for Service
Planning Fees 628,000 628,000 263,504 42.0% 628,000 - 318,499 -17.3%
Building Fees 2,298,100 2,298,100 1,008,121 43.9% 2,191,100 (107,000) 987,928 2.0%
Engineering Fees 900,000 900,000 632,092 70.2% 900,000 - 443,080 42.7%
Fire Prevention Fees 70,000 70,000 43,884 62.7% 70,000 - 42,493 3.3%
Recreation Fees 1,355,911 1,184,611 845,833 71.4% 1,184,611 - 17,228 4809.6%
Arts Program 12,969 12,969 16,486 127.1% 12,969 - 13,427 22.8
Internal Cost Allocation 1,327,782 1,327,782 663,891 50.0% 1,327,782 - 675,798 -1.8%
Other Fees 35,000 35,000 17,432 49.8% 35,000 8,990 93.9
Total Charges for Service 6,627,762 6,456,462 3,491,243 54.1% 6,349,462 (107,000) 2,507,443 39.2
Fines&Forfeitures
Vehicle Code Fines 190,000 190,000 79,138 41.7% 190,000 - 71,679 10.4%
Red Light Violations 250,000 250,000 144,744 57.9% 250,000 - 122,930 17.7
Parking Citations 209,500 209,500 150,219 71.7% 269,500 60,000 165,684 -9.3%
Municipal Code Fines 25,250 25,250 9,740 38.6% 25,250 - 7,640 27.5
Total Fines&Forfeitures 674,750 674,750 383,841 56.9% 734,750 60,000 367,933 4.3%
Money&Property
Investment Earnings 150,000 150,000 142,784 95.2% 150,000 - 101,437 0.0%
Rental Income 251,612 416,612 299,002 71.8% 416,612 - 202,613 47.6%
Event Sponsorships 24,935 24,935 3 0.0% 24,935 0.0%
Total Money&Property 426,547 591,547 441,789 74.7% 591,547 - 304,050 45.3%
Miscellaneous Revenue
Interfund Revenue 200,000 200,000 70,186 35.1% 200,000 - 70,186 0.0%
Cost Recovery 300,000 306,300 78,369 25.6% 306,300 - 68,283 14.8
Other Revenue 80,000 80,000 13,613 17.0% 80,000 34,251 -60.3
Total Miscellaneous 580,000 586,300 162,168 27.7% 586,300 - 172,720 -6.1
Other Financing Sources
Proceeds-Fixed Asset Disposal 10,000 10,000 - 0.0% 10,000 - - 0.0
Transfers In 1,184,360 1,637,081 1,149,902 70.2% 1,637,081 513,170 124.1%
Total Transfers In 1,194,360 1,647,081 1,149,902 69.8% 1,647,081 - 513,170 124.1
Total General Fund 66,216,662 67,232,849 24,963,029 37.1% 67,200,849 (32,000) 22,123,726 12.8%
Special Revenue Funds
Infrastructure Funds
201 Gas Tax 1,380,849 1,380,849 536,476 38.9% 1,380,849 - 801,363 -33.1
203 State Capital Grant 1,700,000 6,866,000 240,312 3.5% 5,566,000 (1,300,000) 239,990 0.0%
211 Transnet Program 2,473,000 2,473,000 232,147 9.4% 2,473,000 - 236,103 0.0%
212 Coastal Zone Management 300,000 300,000 217,887 72.6% 300,000 - 194,786 0.0
223 Federal Capital Grant 89,325 25,025 28.0% 89,325 150,159 0.0%
Total Infrastructure Funds 5,853,849 11,109,174 1,251,847 11.3% 9,809,174 (1,300,000) 1,622,401 -22.8%
Grant Funds
202 State Law Enforcement Grant 100,000 100,000 12,515 12.5% 100,000 - 31,230 -59.9%
213 Government Education Access 425,895 425,895 108,980 25.6% 425,895 - 108,740 0.2%
214 Solid Waste,Recycling&HHW 426,250 426,250 142,840 33.5% 426,250 - 119,709 19.3%
215 Asset Forfeiture 533 533 - 0.0% 533 - - 0.0
221 Senior Nutrition Grant 129,539 129,539 58,308 45.0% 129,539 - 56,681 2.9%
2016-03-09 Item 10C 7 of 47
City of Encinitas
FY 2015/16 Revenue&Transfers In by Fund
July 1,2015 through December 31,2015
Percent Mid-Year Increase or
Adopted Budget Amended Budget YTD Actual Realized Mid-Year Revise Increase Prior Year YTD Decrease
Fund&Description 2015116 2015116 2015116 2015116 2015116 Decrease Actual 2014115 from PY
222 CDBG 418,237 603,519 1,635 0.3% 617,517 13,998 (11,614) -114.1%
227 HOME Entitlement Program 6,107 91,312 90,985 99.6% 91,312 - (56,780) -260.2%
228 Federal Law Enforcement Grant 10,000 10,000 - 0.0% 10,000 - - 0.0%
229 Restricted Donations 638,000 638,000 131,985 20.7% 168,538 (469,462) 100,080 31.9%
230 CSA-17 Benefit Fees 281,171 219,191 78.0% 482,342 201,171 NA
Total Grant Funds 2,154,561 2,706,219 766,439 28.3% 2,451,926 (254,293) 348,046 120.2%
Development Impact Funds
231 Park Development Fees 151,460 151,460 138,218 91.3% 151,460 - 134,584 2.7%
232 Parkland Acquisition Fees 203,119 203,119 364,736 179.6% 203,119 - 357,532 2.0%
233 Traffic Mitigation Fees 388,303 388,303 60,891 15.7% 388,303 - 22,210 174.2%
234 Regional Traffic Mitigation Fees 154,650 154,650 125,542 81.2% 154,650 - 130,336 -3.7%
235 Open Space Acquisition Fees 34,049 34,049 23,602 69.3% 34,049 - 22,934 2.9%
236 Recreation Trails Fees 6,531 6,531 5,989 91.7% 6,531 - 5,827 2.8%
237 Community Facility Fees 45,680 45,680 31,039 67.9% 45,680 - 30,447 1.9%
238 Fire Mitigation Fees 43,028 43,028 42,896 99.7% 43,028 - 36,195 18.5%
239 Flood Control Mitigation Fees 51,139 51,139 69,531 136.0% 51,139 - 48,123 44.5%
251 In Lieu Fees Curb Gutter Sidewalks 24 24 41 170.8% 24 - 31 32.3%
252 In Lieu Fees Underground Utility 1,885 1,885 75,510 4005.8% 1,885 - 760,934 -90.1%
253 In Lieu Fees Affordable Housing 2,000 2,000 4,449 222.5% 2,000 31357 32.5%
Total Development Impact Funds 1,081,868 1,081,868 942,444 87.1% 1,081,868 - 1,552,510 -39.3%
Municipal Improvement Districts
291 Villanitas Road MID 11,760 11,760 6,065 0.0% 11,760 5,593 8.4%
292 Cerro Street MID 40,700 40,700 20,591 50.6% 40,700 18,232 12.9%
293 Village Park MID 33,010 33,010 6,572 19.9% 51,010 18,000 6,623 -0.8%
294 Wro Park MID 19,410 19,410 7,100 36.6% 19,410 - 5,128 38.5%
295 Encinitas Lighting Landscape District 1,231,550 1,231,550 436,533 35.4% 1,231,550 - 451,981 -3.4%
297 Encinitas Ranch LLD 622,620 622,620 52,259 8.4% 635,120 12,500 42,921 21.8%
Total Municipal Improvement Funds 1,959,050 1,959,050 529,120 27.0% 1,989,550 30,500 530,478 -0.3%
Debt Service Funds
301 Debt Service Fund 477,242 477,242 106,576 22.3% 477,242 - 330,631 -67.8%
302 Encinitas Public Financing Authority 4,554,425 4,554,425 2,215,299 48.6% 4,554,425 2,545,856 -13.0%
Total Debt Service Funds 5,031,667 5,031,667 2,321,875 46.1% 5,031,667 - 2,876,487 -19.3%
Capital Improvement Funds
401 Capital Project Fund 18,741,154 19,201,372 2,476,238 12.9% 17,960,972 (1,240,400) 4,463,021 -44.5%
403 Facility Maintenance Fund 2,232,000 2,232,000 2,232,000 100.0% 2,232,000 NA
Total Capital Improvement Funds 20,973,154 21,433,372 4,708,238 22.0% 20,192,972 (1,240,400) 4,463,021 5.5%
Governmental Funds-Total 103,270,811 110,554,199 35,482,992 32.1% 107,758,006 (2,796,193) 33,516,669 5.9%
Enterprise Funds
Cardiff Sanitary Division Funds
511 CSD Operations 4,801,711 4,801,711 1,174,917 24.5% 4,801,711 - 985,966 19.2%
512 CSD Capital Replacement - 930,347 - 0.0% 930,347 - - #DIV/01
513 CSD Capital Expansion 51,255 51,255 56,551 110.3% 51,255 45,104 25.4%
Total Cardiff Sanitary Division Funds 4,852,966 5,783,313 1,231,468 21.3% 5,783,313 - 1,031,070 19.4%
Encinitas Sanitary Division Funds
521 ESD Operations 2,839,344 2,839,344 613,209 21.6% 2,839,344 - 545,230 12.5%
522 ESD Capital Replacement - 1,496,940 - 0.0% 1,496,940 - - #DIV/01
523 ESD Capital Expansion 72,360 72,360 91,522 126.5% 72,360 17,676 417.8%
Total Encinitas Sanitary Division Funds 2,911,704 4,408,644 704,731 16.0% 4,408,644 - 562,906 25.2%
Affordable Housing Funds
551 Section 8 Housing-Admin 275,523 275,523 149,901 54.4% 275,523 - 141,041 6.3%
552 Section 8 Housing-HAP 971,447 971,447 474,029 48.8% 971,447 - 475,742 -0.4%
561 Pacific Pines Affordable Housing 232,669 232,669 116,923 50.3% 232,669 119,782 -2.4%
Total Affordable Housing Funds 1,479,639 1,479,639 740,853 50.1% 1,479,639 - 736,565 0.6%
Internal Service Funds
601 Self Insurance Fund 1,899,944 1,899,944 1,300,602 68.5% 1,899,944 - 1,056,326 23.1%
611 Wastewater Support 1,044,337 1,044,337 522,474 50.0% 1,044,337 - 496,454 5.2%
621 Fleet Maintenance 596,820 627,572 298,610 47.6% 627,572 - 282,037 5.9%
622 Vehicle Replacement 123,000 152,053 85,553 56.3% 152,053 - 80,660 6.1%
623 Machinery Equipment Replacement 135,000 135,000 62,500 46.3% 135,000 - 86,697 -27.9%
624 Fire Apparatus Replacement 903,000 903,000 189,000 20.9% 903,000 369,669 -48.9%
Total Internal Service Funds 4,702,101 4,761,906 2,458,739 51.6% 4,761,906 - 2,371,843 3.7%
Enterprise Funds-Total 13,946,410 16,433,502 5,135,791 31.3% 16,433,502 4.702,384 9.2%
Total Revenue Transfers In $ 117,217,221 $ 126,987,701 $ 40,618,783 32.0% $ 124,191,508 $ (2,796,193) $ 38,219,053 6.3%
2016-03-09 Item 10C 8 of 47
City of Encinitas
FY 2015/16 Expenditures&Transfers Out by Fund
July 1,2015 through December 31,2015
Increase
Adopted Amended Percent Mid-Year Prior Year or
Budget Budget YTD Actual Realized Revise Increase YTD Actual Decrease
Fund&Description 2015/16 2015/16 201 2015/16 2015/16 Decrease 2014/15 from PY
101 General Fund
General Government
City Council-Administration 447,633 471,133 202,380 43.0% 471,133 167,958 20.5%
City Council-City Attorney 375,500 375,500 137,174 36.5% 375,500 153,349 -10.5%
City Manager-Administration 1,221,287 1,221,287 275,304 22.5% 1,221,287 318,819 -13.6%
City Manager-Arts Admin 179,238 207,335 90,956 43.9% 222,335 15,000 80,529 12.9%
City Manager-Economic Developoment 108,500 108,500 43,044 39.7% 108,500 39,854 8.0%
City Manager-Human Resources 795,232 795,232 309,857 39.0% 795,232 341,127 -9.2%
City Manager-Information Technologies 1,673,579 1,684,208 668,394 39.7% 1,684,208 694,760 -3.8%
City Manager-Geographic Info 656,771 656,771 324,800 49.5% 656,771 305,653 6.3%
City Clerk-Administration 563,335 563,335 238,971 42.4% 563,335 245,421 -2.6%
City Clerk-Elections 1,200 1,200 54 4.5% 1,200 64,797 -99.9%
Finance-Administration 1,809,212 1,809,212 769,842 42.6% 1,809,212 781,352 -1.5%
Non Dept-Central Purchases 154,173 154,173 68,587 44.5% 154,173 83,921 -18.3%
Non Dept-Shared Expenses 1,417 483 1,940,150 1 499 923 77.3% 1,940,150 1 159 659 29.3%
Total General Government 9,403,143 9,988,036 4,629,286 46.3% 10,003,036 15,000 4,437,199 4.3%
Planning and Building
Plan Bldg-Customer Service 543,123 543,123 247,793 45.6% 543,123 - 421,122 -41.2%
Plan Bldg-Management Services 661,774 661,774 261,096 39.5% 661,774 - - 100.0%
Plan Bldg-Current Planning 877,782 995,450 446,144 44.8% 1,002,450 7,000 424,186 5.2%
Plan Bldg-Applicant Deposits 26,000 26,000 1,000 3.8% 26,000 - 6,621 -84.9%
Plan Bldg-Advanced Planning 575,880 460,712 215,873 46.9% 460,712 - 283,806 -23.9%
Plan Bldg-Code Enforcement 599,318 607,068 246,241 40.6% 607,068 196,533 25.3%
Plan Bldg-Parking Citation 83,500 83,500 54,551 65.3% 110,500 27,000 47,209 15.6%
Plan Bldg-Building Services 1,803,290 1 803 290 869,782 48.2% 1,803,290 822 413 5.8%
Total Planning and Building 5,170,667 5,180,917 2,342,480 45.2% 5,214,917 34,000 2,201,890 6.4%
Public Safety
Public Safety-Law Enforcement 13,048,100 13,098,100 4,292,491 32.8% 13,098,100 - 4,156,657 3.3%
Public Safety-Fire Administration 639,188 639,188 311,793 48.8% 639,188 308,466 1.1%
Public Safety-Fire Operations 11,325,292 11,320,291 5,824,728 51.5% 11,320,291 5,183,784 12.4%
Public Safety-Loss Prevention 622,337 622,337 281,063 45.2% 622,337 227,767 23.4%
Public Safety-Disaster Preparedness 166,419 166,419 123,339 74.1% 166,419 117,794 4.7%
Public Safety-Marine Safety 1,260,188 1,260,188 618,402 49.1% 1,260,188 469,051 31.8%
Public Safety-Jr Lifeguards 209,032 209,032 121,883 58.3% 281,095 72,063 - 100.0%
Total Public Safety 27,270,556 27,315,555 11,573,699 42.4% 27,387,618 72,063 10,463,519 10.6%
Public Works
Public Works-Administration 223,739 223,739 73,198 32.7% 223,739 - 75,557 -3.1%
Public Works-Environmental 3,600 3,600 1,000 27.8% 3,600 - 94,175 -98.9%
Public Works-Street Maintenance 1,866,578 1,866,578 878,617 47.1% 1,904,678 38,100 825,333 6.5%
Public Works-Facility Maint-Civic Center 420,880 420,880 238,550 56.7% 434,380 13,500 218,668 9.1%
Public Works-Facility Maint-Fire Stations 232,922 232,922 127,643 54.8% 263,522 30,600 116,735 9.3%
Public Works-Facility Maint-PW Yard 239,826 239,826 126,007 52.5% 239,826 - 129,972 -3.1%
Public Works-Facility Maint-Library 331,703 331,703 181,748 54.8% 331,703 156,975 15.8%
Public Works-Stormwater Maintenance 720,014 720,014 333,820 46.4% 720,014 295,957 12.8%
Public Works-Stormwater Flood 140,563 140,563 27,146 19.3% 140,563 19,958 36.0%
Engineering-City Engineering 2,734,927 2,734,927 1,203,658 44.0% 2,749,927 15,000 1,232,351 -2.3%
Engineering-Traffic Engineering 699,875 699,875 311,640 44.5% 699,875 - 309,789 0.6%
Engineering-Stormwater Program 826,943 826,943 369,513 44.7% 826,943 - 357,837 3.3%
Total Public Works 8,441,570 8,441,570 3,872,540 45.9% 8,538,770 97,200 3,833,307 1.0%
Parks and Recreation
Parks Rec-Administration 983,017 986,967 476,851 48.3% 1,030,779 43,812 476,937 0.0%
Parks Rec-Park Maintenance 1,795,302 1,795,302 781,844 43.5% 1,795,302 - 662,914 17.9%
Parks Rec-Beach Maintenance 506,932 506,932 221,766 43.7% 528,932 22,000 201,144 10.3%
Parks Rec-Trail Maintenance 128,969 128,969 40,694 31.6% 128,969 - 39,270 3.6%
Parks Rec-Recreation Programs 317,973 317,973 117,607 37.0% 317,973 291,410 -59.6%
Parks Rec-Citywide Special Events 239,788 239,788 108,922 45.4% 239,788 - 100.0%
Parks Rec-Department Marketing 100,260 100,260 53,505 53.4% 100,260 - 100.0%
Parks Rec-Community Center 983,698 983,698 411,966 41.9% 983,698 549,808 -25.1%
Community Center-Tiny Tots/Youth/Teens 171,790 171,790 89,000 51.8% 171,790 - 100.0%
Community Center-Adult Programs 8,700 8,700 8,338 95.8% 8,700 100.0%
Community Center-Youth Sports 74,970 74,970 53,403 71.2% 74,970 100.0%
Community Center-Adult Sports 20,000 20,000 7,807 39.0% 20,000 100.0%
2016-03-09 Item 10C 9 of 47
City of Encinitas
FY 2015/16 Expenditures&Transfers Out by Fund
July 1,2015 through December 31,2015
Increase
Adopted Amended Percent Mid-Year Prior Year or
Budget Budget YTD Actual Realized Revise Increase YTD Actual Decrease
Fund&Description 2015/16 2015/16 2015/16 2015/16 2015/16 (Decrease)_ 2014/15 from PY
Community Center-Facility Rentals 93,424 93,424 44,842 48.0% 93,424 100.0%
Senior Center 224,665 224,665 100,024 44.5% 224,665 100.0%
Senior Center Programs 174,282 174,282 81,149 46.6% 174,282 100.0%
Senior Center Events 14,028 14,028 6,984 49.8% 14,028 100.0%
Rec Facilities-Tiny Tots/Youth 253,962 253,962 165,170 65.0% 253,962 100.0%
Rec Facilities-Youth Sports 173,444 173,444 131,958 76.1% 173,444 100.0%
Rec Facilities-Adult Sports 28,606 28,606 13,438 47.0% 28,606 100.0%
Rec Facilities Rentals 36,070 36,070 15,687 43.5% 36,070 100.0%
Total Parks and Recreation 6,329,880 6,333,830 2,930,955 46.3% 6,399,642 65,812 2,221,483 31.9%
Transfers 12,410,001 14,701,082 7,671,436 52.2% 15,446,680 745,598 4,593,076 67.0%
Total General Fund 69,025,818 71,960,990 33,020,396 45.9% 72,990,663 1,029,673 27,750,474 19.0%
Special Revenue Funds
Infrastructure Funds
201 Gas Tax 1,380,850 1,380,850 546,006 39.5% 1,380,850 - 537,948 1.5%
203 State Capital Grant 1,700,000 6,866,000 103,332 1.5% 5,566,000 (1,300,000) 382,277 -73.0%
211 Transnet Program 2,615,000 2,615,000 268,036 10.2% 2,615,000 1,290,645 -79.2%
212 Coastal Zone Management 463,599 463,599 149,073 32.2% 463,599 284,980 -47.7%
223 Federal Capital Grant - 89,325 250,088 280.0% 89,325 203,131 23.1%
Total Infrastructure Fund 6,159,449 11,414,774 1,316,534 11.5% 10,114,774 (1,300,000) 2,698,981 -51.2%
Grant Funds
202 State Law Enforcement Grant 100,000 100,000 33,333 33.3% 100,000 33,333 0.0%
213 Government Education Access 1,134,635 944,635 124,893 13.2% 944,635 116,119 7.6%
214 Solid Waste,Recycling&HHW 462,262 491,315 184,324 37.5% 491,315 173,049 6.5%
215 Asset Forfeiture 10,197 10,197 99 0.0% 10,197 47 109.6%
221 Senior Nutrition Grant 122,443 122,443 44,757 36.6% 122,443 50,509 -11.4%
222 CDBG 418,092 603,374 64,118 10.6% 603,374 90,306 -29.0%
227 HOME Entitlement Program 6,107 31,912 29,113 91.2% 31,912 9,390 210.0%
228 Federal Law Enforcement Grant 10,000 10,000 - 0.0% 10,000 - 0.0%
229 Restricted Donations 717,590 717,590 43,705 6.1% 248,128 (469,462) 33,078 32.1%
230 CSA-17 Benefit Fees 88,000 73,637 83.7% 88,000 100.0%
Total Grant Funds 2,981,326 3,119,466 597,979 19.2% 2,650,004 (469,462) 505,831 18.2%
Development Impact Funds
233 Traffic Mitigation Fees 852,000 852,000 61,739 7.2% 852,000 - 197,222 -68.7%
234 Regional Traffic Mitigaiton Fees 576,000 576,000 - 0.0% 376,000 (200,000) - 0.0%
237 Community Facility Fees 45,680 45,680 22,840 50.0% 45,680 17,130 33.3%
238 Fire Mitigation Fees 43,028 43,028 21,514 50.0% 43,028 19,166 12.3%
239 Flood Control Mitigation Fees 75,000 75,000 84,938 113.3% 75,000 - 100.0%
252 In Lieu Fees Underground Utility - - - 0.0% - 808,005 -100.0%
Total Development Impact Funds 1,591,708 1,591,708 191,031 12.0% 1,391,708 (200,000) 1,041,523 -81.7%
Municipal Improvement Districts
291 Villanitas Road MID 20,805 20,805 4,586 0.0% 20,805 5,091 -9.9%
292 Cerro Street MID 35,837 35,837 4,591 12.8% 35,837 - 8,425 -45.5%
293 Village Park MID 45,013 45,013 15,147 33.7% 63,013 18,000 13,305 13.8%
294 Wiro Park MID 19,099 19,099 8,171 42.8% 19,099 - 6,979 17.1%
295 Encinitas Lighting Landscape District 1,522,776 1,536,680 586,113 38.1% 1,536,680 - 628,870 -6.8%
297 Encnitas Ranch LLD 503,723 503,723 267,432 53.1% 581,223 77,500 278,995 -4.1%
Total Municipal Improvement Funds 2,147,253 2,161,157 886,040 41.0% 2,256,657 95,500 941,665 -5.9%
Debt Service Funds
301 Debt Service Fund 477,243 483,206 390,587 80.8% 483,206 - 677,793 -42.4%
302 Encinitas Public Financing Authority 4,554,426 5,023,443 2,744,955 54.6% 5,023,443 2,545,637 7.8%
Total Debt Service Funds 5,031,669 5,506,649 3,135,542 56.9% 5,506,649 3,223,430 -2.7%
Capital Improvement Funds
401 Capital Project Fund 19,352,675 36,215,396 2,476,238 6.8% 34,974,996 (1,240,400) 4,463,021 -44.5%
403 Facility Maintenance Fund 1,362,000 2,014,559 178,945 8.9% 2,014,559 - 100.0%
Total Capital Improvement Funds 20,714,675 38,229,955 2,655,183 6.9% 36,989,555 (1,240,400) 4,463,021 -40.5%
Total Governmental Funds 107,651,898 133,984,699 41,802,706 31.2% 131,900,010 (2,084,689)1 40,624,925 2.9%
2016-03-09 Item 10C 10 of 47
City of Encinitas
FY 2015116 Expenditures&Transfers Out by Fund
July 1,2015 through December 31,2015
Increase
Adopted Amended Percent Mid-Year Prior Year or
Budget Budget YTD Actual Realized Revise Increase YTD Actual Decrease
Fund&Description 2015116 2015116 2015116 2015116 2015116 Decrease 2014115 from PY
Enterprise Funds
Cardiff Sanitary Division Funds
511 CSD Operations 3,556,420 4,519,458 1,381,723 30.6% 4,519,458 1,375,911 0.4%
512 CSD Capital Replacement - 12,795,801 108,024 0.8% 12,795,801 320,359 33.7%
Total Cardiff Sanitary Division Funds 3,556,420 17,315,259 1,489,747 8.6% 17,315,259 1,696,270 6.7%
Encinitas Sanitary Division Funds
521 ESD Operations 1,499,854 1,500,812 652,370 43.5% 1,500,812 533,293 22.3%
522 ESD Capital Replacement 1,376,587 2,705,395 438,394 16.2% 2,705,395 515,425 -14.9%
Total Encinitas Sanitary Division Funds 2,876,441 4,206,207 1,090,764 25.9% 4,206,207 1,048,718 4.0%
Affordable Housing Funds
551 Section 8 Housing-Admin 275,713 275,713 121,981 44.2% 275,713 128,943 -5.4%
552 Section 8 Housing-HAP 986,500 986,000 478,905 48.6% 986,000 476,914 0.4%
561 Pacific Pines Affordable Housing 221,879 221,879 109,422 49.3% 221,879 104,494 4.7%
571 Recreation Program(Tfr out to 101 to close)" - 349,376 349,377 100.0% 349,376 1,137,926 -69.3%
522 Jr Lifeguard Program(Tfr out to 101 to close)" - 113,345 113,345 100.0% 113,345 193,638 -41.5%
Total Affordable Housing Funds 1,484,092 1,946,313 1,173,030 60.3% 1,946,313 2,041,915 -42.6%
Internal Service Funds
601 Self Insurance Fund 1,880,550 2,080,550 1,371,292 65.9% 2,080,550 977,625 40.3%
611 Wastewater Support 1,037,037 1,037,037 464,218 44.8% 1,037,037 442,238 5.0%
621 Fleet Maintenance 596,820 596,820 243,067 40.7% 596,820 242,051 0.4%
622 Vehicle Replacement 328,000 328,000 35,831 10.9% 328,000 - #DIV/0!
623 Machinery Equipment Replacement 140,000 140,000 - 0.0% 140,000 75,792 -100.0%
624 Fire Apparatus Replacement 875,855 875,855 226,280 25.8% 875,855 356,095 -36.5%
Total Internal Service Funds 4,858,262 5,058,262 2,340,688 46.3% 5,058,262 2,093,801 11.8%
Total Enterprise Funds 12,775,215 28,526,041 6,094,228 21.4% 28,526,041 6,880,704 -11.4%
Total Expenditures&Transfers Out $ 120,427,113 $162,510,740 $ 47,896,934 29.5% $160,426,051 $(2,084,689) $47,505,629 0.8%
2016-03-09 Item 10C 11 of 47
Fiscal Year 2015-16 Comprehensive List of All Active Capital Improvement Projects
July 1,2015 through December 31,2015
1ST Qtr&Off-
Cycle Revised
Adopted Amendments, Amended Percent Proposed Remaining
Project Carryover @ Budget Tranfers&Returns Budget Realized Mid-Year Budget
Number Project Name 6/30/15 FY 2015-16 FY 2015-16 FY 2015-16('r YTD Spent FY 2015-16 Amendments FY 2015-16
(1) (2) (3) (4) (5) (6)_(3+4+5) (7) (8) (9) (10)_(6+9)
401 Fund
Consultant Services&Studies
WB06A ACOE Shoreline Protection Study $277,853 $0 $ $ 277,853.00 16,267 5.9% $ $ 261,586
WB08C SCOUP-Sand Compatibility Opportunistic 24,077 75,000 99,077 22,337 22.5% 76,740
WB11A TMLD Compliance Program 23,068 50,000 435,218 508,286 7,109 1.4% 501,177
WB16A Beach Habitat Study - 150,000 - 150,000 - 0.0% 150,000
WB16B Enhancement of Native Habitats-San Elijo 206,393 206,393 58,842 28.5% 147,551
WB16C Coastal Storm Damage Restoration Project 250,000 (25,000) 225,000 - 0.0% 225,000
WC01A GIS Basemap Updates and Enhancements 75,771 - 75,771 19,294 25.5% 56,477
WCO8G Community Grant Program-Mize)(Moved To Operating) (3) 1,157 (1,157) - - 0.0% -
WC08K Open Space Management Plan 10,076 10,076 - 0.0% 10,076
WC09C H.T.E.Replacement Project(Closed) (2) 239,164 - (228,805) 10,359 10,359 100.0% -
WC09D Citywide Flood and Channel Maintenance Permitting Fee 22,827 25,000 47,827 - 0.0% 47,827
WC09E Traffic Counts Circulation Element(Closed) (2) 3,220 - (3,220) - - 0.0% -
WC10A Technology Replacement Project 316,627 644,774 961,401 297,479 30.9% 663,922
WC10B Fees and Other Studies 65,560 - 65,560 6,545 10.0% 59,016
WC10C Citywide ELLD Prop 218 Ballot 43,876 100,000 143,876 - 0.0% 143,876
WC11A Encinitas Habitat Stewardship Program(Early MCHP Implementatior 116,477 - 116,477 126 0.1% 116,351
WC12C Governmental/Educational Access Project 581,686 895,000 (213,800) 1,262,886 86,190 6.8% 1,176,696
WC13B S.A.F.E Funding 183,913 - 183,913 43,872 23.9% 140,041
WC14A Cityworks Server 38,446 - - 38,446 223 0.6% 38,223
WC14B Housing Element Update 349,267 90,000 160,000 599,267 240,900 40.2% 358,367
WC15A Rail Corridor Vision 226,030 - - 226,030 - 0.0% 226,030
WC15B Active Transportation Plan 75,000 - 75,000 0.0% 75,000
WC15C Comprehensive Parking Study 50,000 25,000 75,000 - 0.0% 75,000
WC15D Urban Farming/Agriculture Ordinance 50,000 - 50,000 392 0.8% 49,608
WC15E Update lnclusionaryOrdinance 50,000 50,000 8,290 16.6% 41,711
WC15F Gray Water System Education Materials 5,000 - 5,000 1,233 24.7% 3,768
WC15G Arts Master Plan 40,000 40,000 - 80,000 - 0.0% 80,000
WC15H Alternative Fuel Study for City Fleet 10,000 - 31,925 41,925 19,992 47.7% 21,933
WC16A Enterprise Workflow Management-EnerGov - 130,411 252,605 383,016 30,911 8.1% 352,105
WC16B Roadway Master Plan 250,000 - 250,000 - 0.0% 250,000
WC16C Mobile Workforce 35,000 35,000 5,890 16.8% 29,110
WC97F Facade Improvement Program 40,757 - 40,757 1,536 3.8% 39,221
WD02A Cottonwood Creek Runoff Plan 1,431 - 1,431 - 0.0% 1,431
WD16A S.Leucadia/VulcanAve Storm Drain - 75,000 75,000 18,710 24.9% 56,290
WD16B La Costa Basin Permitting - 50,000 50,000 - 0.0% 50,000
WF10A Green Building Incentive Program 33,800 - - 33,800 6,000 17.8% 27,800
WF15A Pacific View Architect 57,500 25,000 82,500 28,519 34.6% 53,981
WF16A 2014 Assistance to Firefighters Grant - 55,014 55,014 - 0.0% 55,014
WFCOA CSA-17 Benefd Fee(Moved To Operating) (3) 201,171 (201,171) 0 - 0.0% 0
WP15I Park Master Plan 100,000 - - 100,000 1,693 1.7% 98,308
Consultant Services&Studies Subtotal 3,313,754 3,066,578 311,609 6,691,941 932,707 13.9% 5,759,234
Drainage Projects
CD05E Storm Drain Repair 610,357 250,000 - 860,357 267,659 31.1% (110,000) 482,698
CD06D El Camino Real Channel Storm Drain Repairs/Improvements 937,789 - 500,000 1,437,789 42,350 2.9% 1,395,439
CD07C Manchester Ave @ MiraCosta Drainage Improvements 56,902 - - 56,902 - 0.0% 56,902
Drainage Subtotal 1,605,048 250,000 500,000 2,355,048 310,009 13.2% (110,000) 1,935,039
Wastewater Projects
CardlffSanitary Division
CC04E CSD Collection System Rehabilitation 2,002,587 700,000 - 2,702,587 - 0.0% 2,702,587
CC04J Olivenhain Trunk Improvements 3,501,429 1,800,000 5,301,429 60,202 1.1% 5,241,227
CC07B Lonejack&Somerset Main Upsize 1,183,780 600,000 1,783,780 - 0.0% 1,783,780
CC14B Coast Blvd Pump Station Upgrade 731,607 - 731,607 47,822 6.5% 683,785
CC15A SEJPA Plant Improvements(Closed) (2) 214,697 - (214,697) - - 0.0% -
CC16A SEJPA Plant Improvements - 504,762 214,697 719,459 0.0% 719,459
CC16B Sewer Master Plan Update - 60,000 - 60,000 - 0.0% 60,000
CSD Subtotal 7,634,100 3,664,762 - 11,298,862 108,024 1.0% - 11,190,838
2016-03-09 Item 10C 12 of 47
Fiscal Year 2015-16 Comprehensive List of All Active Capital Improvement Projects
July 1,2015 through December 31,2015
1ST Qtr&Off-
Cycle Revised
Adopted Amendments, Amended Percent Proposed Remaining
Project Carryover @ Budget Tranfers&Returns Budget Realized Mid-Year Budget
Number Project Name 6/30/15 FY 2015-16 FY 2015-16 FY 2015-16(" YTD Spent FY 2015-16 Amendments FY 2015-16
(1) (2) (3) (4) (5) (6)_(3+4+5) (7) (8) (9) (10)_(6+9)
Wastewater Projects Continued
Encinitas Sanitary Division Projects
CE04A ESD Share of CIPs at Batiquitos 284,670 83,511 368,181 351,318 95.4% 16,863
CE04H ESD Collection System Rehabilitation 639,242 600,000 1,239,242 - 0.0% 1,239,242
CE12D Moonlight Pump Station Improvements(Closed) (2) 5,720 - (5,720) - 0.0% -
CE15B Encina Plant Improvement(Closed) (2) 404,895 - (404,895) - 0.0% -
CE16A Master Plan Implementation(Sewer Master Plan Update) - 60,000 - 60,000 - 0.0% 60,000
CE16B Encina Plant Improvement - 633,076 404,895 1,037,971 87,075 8.4% 950,896
ESD Subtotal 1,334,527 1,376,587 (5,720) 2,705,394 438,394 16.2% 2,267,000
CSD7ESDSubtotal 8,968,627 5,041,349 (5,720) 14,004,256 546,418 3.9% 13,457,838
Public Facilities
CF04C Fire Station#2 Rehabilitation 67,735 - 67,735 - 0.0% 67,735
CF12B Facilities Master Plan 7,781 - 7,781 - 0.0% 7,781
CF15A Civic Center ImprovementsFY2014-15 954,124 - 484,871 1,438,995 361,952 25.2% 1,077,042
CF16A Library Community Room Remodel - 50,000 - 50,000 - 0.0% 50,000
Public Facilities Subtotal 1,029,640 50,000 484,871 1,564,511 361,952 23.1% 1,202,559
Parks&Beaches
CPOOF Recreational Trails Development Fund 9,752 - - 9,752 - 0.0% 9,752
CP04G Park Improvement Projects 129,502 150,000 279,502 23,769 8.5% 255,733
CP05A Habitat/Watershed/Open Space Acquisition 388,069 - 388,069 - 0.0% 388,069
CP13A Encinitas Community Park-Construction 1,319,433 1,319,433 162,606 12.3% 1,156,827
CP13B Moonlight Beach-Construction(Closed) (2) 1,271 (1,271) - - 0.0% -
CP14A Standard Pacific Park Site Design 212,060 212,060 - 0.0% 212,060
CP14B Beacon's Beach Access 48,466 48,466 18,495 38.2% 29,971
CP14C MLB Marine Safety Headquarters Rebuild 3,027,279 3,027,279 33,660 1.1% 2,993,619
CP15A Pacific View Land Acquisition(Closed) (2) 31,127 (31,127) - - 0.0% -
CP15B ADA Parking Lot Upgrades 40,000 - 40,000 - 0.0% 40,000
CP16A Dune Restoration Project - 150,000 150,000 29,458 19.6% 120,542
CP16B Leo Mullen Artificial Turf 1,000,000 1,000,000 - 0.0% 212,600 1,212,600
CP16C Leo Mullen Lights 135,000 135,000 - 0.0% (135,000) -
Parks&Beaches Subtotal 5,206,959 1,435,000 (32,398) 6,609,561 267,988 4.1% 74600 6,419,174
Street&Rails
CS01 E Pedestrian Facilities/Safe Routes to Schools-Pathways Program 342,803 200,000 542,803 - 0.0% - 542,803
CS02F Traffic Safety/Calming Improvements - 50,000 50,000 26,397 52.8% 23,603
CS02G Traffic Signal Modifications 14,314 50,000 64,314 8,200 12.7% 56,114
CS04B I-5 Interchange@ Encinitas Boulevard 114,316 - - 114,316 1,184 1.0% 113,132
CS04D North Coast Highway 101 Streetscape - 1,264,000 140,000 1,404,000 183,798 13.1% 1,220,202
CS07B Santa Fe Dr Improvements 1,288,591 525,000 - 1,813,591 329,751 18.2% 1,483,840
CS10G Devonshire Dr.Traffic Calming 107,169 - 107,169 - 0.0% 107,169
CS11C La Costa Avenue Improvements 3,416,538 (2,000,000) 1,416,538 11,536 0.8% 1,405,002
CS12E ENCCP Mitigation/Santa Fe @ Scripps 38,000 38,000 - 0.0% 38,000
CS12F Gardendale Traffic Calming&SR2S Project(Closed) (2) 39,129 (39,129) - - 0.0% -
CS13C Encinitas Community Park Offsite Improvements 191,803 191,803 5,642 2.9% 186,161
CS13D Enc Let's Move Pedestrian Travel&SR2S Plan(Closed) (2) 4 (4) - - 0.0% -
CS13E Encinitas Blvd Safe Route to School Improvements 45,675 45,675 4,489 9.8% 41,186
CS14D Cottonwood Creek Watershed LID Retrofit Plan - - - 0.0% -
CS14E Upgrade Traffic Signals-El Camino Real,Etc 368,410 368,410 2,280 0.6% 366,130
CS14F Upgrade Traffic Signals-Leucadia Blvd,Etc 498,710 498,710 520 0.1% 498,190
CS14G Urania Ave Neighborhood Traffic Calming 105,181 105,181 - 0.0% 105,181
CS15A FY2014-15 Annual Street Overlay Program(Closed) (2) 351,409 (351,409) - - 0.0% -
CS15C South Coast Hwy 101 Sidewalk Improvements 92,805 92,805 720 0.8% 92,085
CS15D Quail Gardens Dr Traffic Safety/Calming(Closed) (2) 19,055 (19,055) - - 0.0% -
CS15E Saxony Rd Traffic Safety/Calming 135,320 - - 135,320 - 0.0% 135,320
CS16A FY2015-16 Annual Street Overlay Program - 3,000,000 351,409 3,351,409 6,062 0.2% 3,345,347
CS16B Leucadia Blvd Roundabout at Hygeia 1,500,000 - 1,500,000 - 0.0% (1,500,000) -
CS16C ADA Curb Ramp Project(Transition Plan Compliance) 50,000 50,000 0.0% 50,000
CS16D Paul Ecke Central Improvements 150,000 - 150,000 0.0% 150,000
CS16E Montgomery Ave @Grade Pedestrian Rail Crossing - 573,766 573,766 0.0% 573,766
CS16F El Portal Ped/Bike Underpass Project - 5,395,000 5,395,000 - 0.0% 5,395,000
Streets&Rails Subtotal 7,169,232 6,789,000 4,050,578 18,008,810 580,579 3.2% (1,500,000) 15,928,231
2016-03-09 Item 10C 13 of 47
Fiscal Year 2015-16 Comprehensive List of All Active Capital Improvement Projects
July 1,2015 through December 31,2015
1ST Qtr&Off-
Cycle Revised
Adopted Amendments, Amended Percent Proposed Remaining
Project Carryover @ Budget Tranfers&Returns Budget Realized Mid-Year Budget
Number Project Name 6/30/15 FY 2015-16 FY 2015-16 FY 2015-16(" YTD Spent FY 2015-16 Amendments FY 2015-16
(1) (2) (3) (4) (5) (6)_(3+4+5) (7) (8) (9) (10)_(6+9)
Storm Related Projects
CX11F Hwy 101 Emergency Repair Project 196,167 - 196,167 22,203 11.3% 173,964
CX11G Manchester Ave Permanent Restoration Repair Project(Closed) (2) 42,518 (42,518) - - 0.0% -
CX16A Emergency Repair-Hwy 101 - 200 0.0% 68,000 67,800
CX16B Emergency Repair-Moonlight Beach 200 0.0% 70,000 69,800
CX16C Emergency Repair-Beacon Beach 200 0.0% 20,000 19,800
CX16D Emergency Repair-Hwy 101 @ Las Olas 200 0.0% 24,000 23,800
CX16E Emergency Repair-Ponto - - - 0.0% 110,000 110,000
Storm Related Project Subtotal 238,685 - (42,518) 196,167 23,003 11.7% 292,000 465,164
403 Fund
Facilities Capital Maintenance Projects
CF16A Civic Center Improvements - 995,000 40,000 1,035,000 15,139 1.5% - 1,019,861
CF16B Fire Station Improvements 123,000 - 123,000 9,504 7.7% 113,496
CF16D PW Facility Improvements 69,000 155,000 224,000 39,416 17.6% 184,584
CF16E ADA Facilities Compliance 20,000 - 20,000 - 0.0% 20,000
CF16F Library Improvements 25,000 12,000 37,000 9,786 26.4% 27,214
CF16G Senior/Community Center Paint&Carpet 130,000 - 130,000 - 0.0% 130,000
Facility Capital Maintenance Projects Subtotal A - 1,362,000 207,000 1,569,000 73,845 4.7% 1,495,155
GRAND TOTAL 27,531,945 17,993,927 5,473,422 50,999,295 3,096,501 6.1% (1,240,400) 46,662,393
Funding Source
101 General Fund 8,252,482 3,537,090 1,845,753 13,635,325 1,559,214 11.4% 731,600 12,807,711
201 Highway Users Tax Allocation(Gas Tax)Fund 72,544 295,198 - 367,742 3,180 0.9% - 364,562
203 State Capital Grant Funds 1,242,158 1,700,000 5,166,000 8,108,158 103,332 1.3% (1,300,000) 6,704,826
211 TransNet Program Fund 1,144,387 2,615,000 (34,061) 3,725,326 268,036 7.2% 3,457,290
212 Coastal Zone Management Fund 251,851 225,000 476,851 38,604 8.1% 438,247
213 Governmental/Educational Access Fund 581,686 947,290 (190,000) 1,338,976 86,190 6.4% 1,252,786
214 Household Hazardous Waste Fund 128,136 - 128,136 15,817 12.3% 112,319
222 Community Development Block Grant(CDBG)Fund - 196,000 - 196,000 - 0.0% 196,000
223 Federal Grant Fund 1,537,560 - 40,049 1,577,609 250,088 15.9% 1,327,521
229 Donations and Contributions Fund 72,790 472,000 (1,157) 543,633 - 0.0% (472,000) 71,633
231 Park Improvement Fees 57,500 - 57,500 0.0% 57,500
232 Park Acquisition Fees 447,629 - 447,629 - 0.0% 447,629
233 Traffic Mitigation Fees 3,713,890 852,000 (2,000,000) 2,565,890 61,739 2.4% 2,504,151
234 RTCIP(Regional Artierial System)Fee - 576,000 576,000 - 0.0% (200,000) 376,000
235 Open Space Impact Fund 95,000 - 95,000 0.0% 95,000
236 Recreational Trails Fees 9,335 9,335 0.0% 9,335
238 Fire Mitigation Fees - - - - 0.0% -
239 Flood Control Fees 242,387 75,000 317,387 84,938 26.8% 232,449
252 In Lieu Undergrounding Utilities Fund 630,106 - 630,106 - 0.0% 630,106
253 In Lieu Fees Affordable Housing - - - 0.0% -
295 Encinitas Lighting Landscape District-Citywide Fund 43,876 100,000 143,876 0.0% 143,876
297 Encinitas Lighting Landscape District-Encinitas Ranch Fund 40,000 - - 40,000 - 0.0% 40,000
403 Facility Capital Maintenance Fund(Transfer to 401 Fund-CF15A) - - 445,559 445,559 5,100 1.1% 440,459
403 Facility Capital Maintenance Projects Fund - 1,362,000 207,000 1,569,000 73,845 4.7% 1,495,155
512 Cardiff Sanitation District-Capital Replacement Fund 7,634,100 3,664,762 - 11,298,862 108,024 1.0% 11,190,838
522 Encinitas Sanitation District-Capital Replacement Fund 1,334,527 1,376,587 (5,720) 2,705,394 438,394 16.2% 2,267,000
Rounding 1 (1) (1)
GRAND TOTAL 27,531,945 17,993,927 5,473,422 50,999,294 3,096,500 6.1% (1,240,400) 46,662,393
(1)Includes carryover amount from Fiscal Year 2014-15 and City Council approved adjustments through December 31,2015
(z)Projects were closed in the current fiscal year
(3)Projects were moved to the operating budget in the current fiscal year
2016-03-09 Item 10C 14 of 47
2016-03-09 Item 10C 15 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date Expenditures Remaining Anticipated
WP/CIP Responsible Budget as of as of Transfers Balance as of Completion Date
Project Title
No. Department 12/31/2015 12131/2015 or Returns 12/31/2015 (Month-Year)
Status
CONSULTANT SERVICES&STUDIES(WORK PROJECTS)
1
ACOE Shoreline Protection
WB06A PW/ENG 1,420,951 1,159,365 0 261,586 6/30/2016
Remaining items include:Obtaining RWQCB water quality certification,Finalizing
Study
Chief's Report,Negotiating for Project and Engineering and Design(PED). Once
the PED Agreement is approved this project will be closed and the PED will be
included in the Coastal Storm Damage Reduction Project(WB16C).
2
SCOUP-Sand Compatibility
WB08C PW/ENG 537,331 460,590 0 76,741 On-going
Winter Sand Berming at MLB,Spring Import of Sand to MLB. May request an
Opportunistic Use Program
additional$100K for the permitting costs to renourish the beaches in the Fall.
3
TMDL Compliance Program
WB11A PW/ENG 625,218 124,041 0 501,177 On-going
The Carlsbad Watershed Water Quality Improvement Program(WQIP)is complete
and awaiting adoption by the Regional Water Quality Control Board. Approval is
anticipated by 6-30-2016. Once the WQIP is approved by the Board the strategies
in the WQIP will be implemented.
4
Beach Habitat Study
WB16A PW/ENG 150,000 0 0 150,000 TBD
This is a required survey by the Coastal Commission and the ACOE for the SCOUP
(WB08C)and the Coastal Storm Damage Reduction Project(WB16C). The timing
of the study will be driven by those projects.
5
Enhancement of Native Habitats
WB16B PW/ENG 206,393 58,842 0 147,551 2020
This a 5 year SEP project with the San Elijo Lagoon Conservancy. The first quarter
in San Elijo Lagoon Ecological
report was submitted on October 15,2015. The next report will be submitted in
Reserve Project
February 2016.
6
Coastal Storm Damage
WB16C PW/ENG 225,000 0 0 225,000 on-going
PED will begin following the approval of the PED Agreement(see WB06A).
Reduction Project
7
GIS Basemap Updates and
WC01A GIS 678,600 622,122 0 56,478 Ortho:ongoing
An ortho(i.e.aerial photo)project with a regional consortium is to be completed
Enhancements
Easements:TBD
approximately every 2 years. For the initial project,Encinitas received its data in
October 2015 and GIS has processed the ortho and contour deliverables,which
were flown/gathered in August 2014. The new ortho is shown in the applicable GIS
web maps on the City's website. Citywide maps of the current ortho will be
displayed in select City hall conference rooms in the near future.
The easement mapping project resumed in Q2 FY2016. Approximately 2 decades
(1990s and 2000s)of easements remain to be mapped. There is currently one part-
time resource from a temp agency who is working on the project.
8
Open Space Mgmt.Plan
WC08K PLANNING& 74,499 64,424 0 10,075 On-going
BUILDING
As a component of the Multiple Habitat Conservation Program(MHCP)Subarea
Plan and to ultimately receive authorization from the Wildlife Agencies to implement
Encinitas'habitat management plan,the City began preparation of an Open Space
Management Plan(OSMP)in 2008.The OSMP will help complete the Encinitas
Subarea Plan and permitting process by identifying specifically which lands will be
monitored and managed,how they will be managed,and the related costs. No
future funding is requested. Of the$10,075 remaining,$576.40 is general fund
money. The other$9,499.30 is the remaining balance of a NCCP Planning grant
from U.S.Fish and Wildlife Service. Pending the outcome of the Encinitas
Stewardship Program(aka:Early MHCP Implementation program-WC11A),the
next step is to report to Council to provide more information on the OSMP.
9
Citywide Flood and Channel
WC09D PW/ENV 225,000 177,174 0 47,827 FY 2018
City pursuing a citywide programmatic permit for ongoing maintenance activities of
Maintenance Permitting
stormwater and flood control systems. Phase 1 -Identifying facilities has been
Program
completed.
2016-03-09 Item 10C 15 of 47
2016-03-09 Item 10C 16 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date Expenditures Remaining Anticipated
WP/CIP Responsible Budget as of as of Transfers Balance as of Completion Date
Project Title
No. Department 12/31/2015 12131/2015 or Returns 12/31/2015 (Month-Year)
Status
10
Technology Replacement
WC10A IT/GIS 1,544,099 880,177 0 663,922 On-going
This project includes replacement of end-of-life network,server and storage
Project
equipment;audio visual upgrades to conference rooms,data backup/recovery,
phone and voicemail systems.Also,bar coding for Inventory application,Fleet
Maintenance application upgrade,website redesign and bid management.
11
Fees and Other Studies
WC10B FINANCE 199,060 140,045 0 59,015 Project to be
Cost Allocation,Development Fees Study and Mitigation Fees Study complete.
moved to
Staff reviewed data from consultant. Public hearing and council presentation was
operating budget
held on August 19,2015. Follow-up to questions addressed at October 21,2015
in FY2016/17
council meeting.
12
Citywide Landscape&Lighting
WC10C PW/ENG 200,000 56,124 0 143,876 on-hold
Consultant prepared draft report of Preliminary Analysis of Assessments. Project on
District Prop 218 Ballot
hold-determination on which streets are city's responsibility for tree maintenance&
potential streetlight conversions.
13
Encinitas Habitat Stewardship
WC11A PLANNING& 217,941 101,590 0 116,351 March 2016
Program(Early Multi-Habitat
BUILDING
Staff retained a biological firm(Dudek)to assist in complete an initial assessment
Consery Plan Implementation)
report to help prioritize properties/projects for cleanup of City owned habitat
property.The initial assessment report was presented to Council in September
2015. Council directed further public outreach as well as Environmental
Commission(EC)review. EC reviewed report on 1/14/16 and established a
subcommittee to further their review. This project to stay open with remaining funds.
Beginning in FY15/16,funds for the Stewardship Program are recurring and
included the Planning&Building operating budget($62,600). On-going clean-up
work efforts will be transitioned to the Parks&Rec division as part of their regular
operations.
14
Governmental/Educational
WC12C IT 1,483,368 282,871 (23,800) 1,176,697 On-going
This project includes audio-visual upgrades to public meeting rooms at City
Access Project-Equipment
Hall/Community Center,Council Chamber lighting improvements and build-out of
Update
the City I-Net infrastructure.
15
Safe Funding
WC13B PW/ENG 222,446 82,404 0 140,042 Jul-15
The furnishings and equipment for the Traffic Operations Center were installed in
Fall 2015. The communications equipment will be ordered and installed by July
2015.
16
Cityworks Server
WC14A GIS 108,000 69,778 0 38,222 Jun-17
Facilities in Cityworks and CCTV integration for Wastewater have funding available,
and have been placed on the IT/GIS work plan for FY16/FY17. Upgraded mobile
solutions remain in progress.
17
Housing Element Update
WC14B PLANNING& 850,732 492,365 0 358,367 November 2016
To make adequate provisions for the housing needs of all income levels,a
BUILDING
jurisdiction must identify adequate sites with the appropriate zoning in place. Where
the element does not demonstrate appropriately zoned sites sufficient to
accommodate the regional housing need(RHNA)by income level,a program must
be included to identify sites that can be developed within the planning period. The
project will rely on some of the efforts already completed as part of the
Comprehensive General Plan Update as well as recent Council direction related to
the dispersal of housing and pursuit of the Housing Element Update.
18
Rail Corridor Vision
WC15A PLANNING& 227,500 1,470 0 226,030 Dec-17
MOU approved by City Council on April 8,2015. Caltrans Grant awarded($175K)in
BUILDING
March 2015. Caltrans has approved scope of work. Final RFP awaiting City
Manager approval.
19
Active Transportation Plan
WC15B PLANNING& 75,000 0 0 75,000 Dec-16
Contract has been awarded to KTU+A.
BUILDING
20
Comprehensive Parking Study
WC15C PLANNING& 75,000 0 0 75,000 Dec-16
Contract award to Chen Ryan anticipated January 2016 pending scope approval by
BUILDING
City Manager.Winter and Summer counts required.
2016-03-09 Item 10C 16 of 47
2016-03-09 Item 10C 17 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date Expenditures Remaining Anticipated
WP/CIP Responsible
Budget as of as of Transfers Balance as of Completion Date
Project Title No. Department
12/31/2015 12131/2015 or Returns 12/31/2015 (Month-Year) Status
21 Urban Agriculture Ordinance WC15D PLANNING&
50,000 392 0 49,608 October 2016 Direction and funding was given in May 2014 for staff to develop an Urban
BUILDING
Agriculture Ordinance that removes unnecessary regulations,without jeopardizing
overall quality of life.Direction was also given to develop standards for AG Tourism,
community gardens,farmers markets,goats,roosters/hens,and reduced setbacks
for bees. Project went to Council on 8/20/15 and is now being reviewed by the
Planning Commission through multiple study sessions.Upon completion of the
Commission's review and recommendation,staff will bring the Ordinance back to
the Council for their consideration. Anticipate savings when project is final.
22 Update Inclusionary Ordinance WC15E PLANNING&
50,000 8,290 0 41,711 June 2016 Direction and funding was given in May 2014 for staff to update the City's
BUILDING
Inclusionary Housing Ordinance to better address the need for affordable units
reserved in new development projects. Staff presented a draft ordinance to Council
in September 2015 at which time staff was directed to hold a workshop to further vet
the Inclusionary and Affordable Housing issue. This$50,000 was originally
allocated to cover consultant costs,which will largely include outside legal counsel.
Actual costs may vary depending upon the ultimate scale and scope of the
ordinance.
23 Gray Water System Educational WC15F PLANNING&
5,000 1,233 0 3,768 Completed Together with the San Dieguito Water District and the Water Quality Control Board,
Materials BUILDING
the City will develop and display educational material(i.e.handout)that defines and
explains the value of installing a private gray water system;helps promote and
encourage energy efficiency;and reduces water consumption through the use of
gray water to irrigate landscaping.Graywater web page and FAQ available as of
October 12,2015. Costs still to be incurred for the printing of materials. Project will
have a savings.
24 Arts Master Plan WC15G CM/ARTS
80,000 0 0 80,000 Mar-17 Staff anticipates going out to RFP in Winter 2016 to select a consultant for this
project. Council increased the project budget to$80,000 in June 2015.
25 Alternative Fuel Study for City WC15H PW
41,925 19,992 0 21,933 Jan-16 Complete a comprehensive fleet study to ascertain the feasibility of converting the
Fleet
City's fleet to alternative fuels.Issue RFP and receive report.Council appropriated
$10k for the project,actual project cost est.$40k.Council approved additional
funding.Completion expected Jan 2016.
26 Enterprise Workflow WC16A IT/GIS
130,411 30,911 252,605 352,105 Jun-17 EnerGov Phase 2—This phase will build upon the customer service improvements
Management(EnerGov)
and underlying core technology implemented in EnerGov Phase 1.Phase 2 will
expand EnerGov functionality,(to include permitting,inspections,and mobile)for the
following departments:Planning,Building,Code Enforcement,Fire Prevention,and
Public Works Engineering.Additionally,Phase 2 will include new customer facing
self-service features,such as electronic plan submittal,online inspection
scheduling,and real time project status.Fire Prevention Workflows are in user
acceptance testing/training.Planning"plan types"complete,workflow definition in
progress.
27 Roadway Master Plan WC16B PLANNING&
250,000 0 0 250,000 Jun-18 Scope of work will be modified to add Circulation Element Update.
BUILDING/PW
2016-03-09 Item 10C 17 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date Expenditures Remaining Anticipated
WP/CIP Responsible Budget as of as of Transfers Balance as of Completion Date
Project Title No. Department 12/31/2015 12131/2015 or Returns 12/31/2015 (Month-Year)
Status
28 Mobile Workforce WC16C IT/GIS 35,000 5,890 0 29,110 On-going
This project consolidates mobile hardware(primarily iPads)and related peripherals
(i.e.cases,cords,printers,etc.)for all City departments,which will allow relevant
staff to have access to mobile applications applicable to their duties and related to
one or more of the City's business systems which include but are not limited to:
enterprise workflow management,work order/inspection management,and data
collection/updates on City-owned or maintained assets and infrastructure. As of this
report,the review,update,and collection of GIS data,and inspections through
Cityworks have been deployed via iPads to select Public Works and Parks staff. In
addition,iPads and field printers have been purchased and are currently being
configured for Fire inspections.
29 Facade Improvement Program WC97F CM 200,000 160,779 0 39,221 On-going
Two$3,000 grants paid in FY 2015 and one$1,536 grant in FY 2016 to date.
30 Cottonwood Creek Runoff Plan WD02A PW/ENG 41,575 40,144 0 1,431 TBD
Grant(settlement)funded project awarded by the RWQCB for address water quality
issues associated with Cottonwood Creek. Remaining fund to possible be used for
education and outreach related to Prop 84 projects.
31 South Leucadia/Vulcan Ave WD16A PW/ENG 75,000 18,710 0 56,290 Jan-17
Preliminary LID study completed in September 2015.
Storm Drain Project
32 La Costa Basin Permitting WD16B PW/ENG 50,000 0 0 50,000 FY 2018
Staff is evaluating whether this project should be combined with the Citywide Flood
and channel Maintenance Permitting Program project(WC09D).
33 Green Building Incentive WF10A PLANNING& 44,000 16,200 0 27,800 On-going
The Green Building Incentive Program encourages"green"construction techniques
Program BUILDING
by providing funds to assist applicants that build"green." Projects that propose and
achieve certification through the Build It Green GreenPoint Rated program for
residential projects or the US Green Building Council's LEED program for
commercial projects would be provided up to$2,000 per application to assist with
costs of providing"green"building measures utilized to achieve certification.The
Council adopted an Environmental Policy on October 8,2008 that included a
requirement to ensure green building practices in all public and private development
and funded the project beginning FY2010. This project will be incorporated into the
operating budget during the two-year cycle for FY15/16&FY16/17($20,000),but
the funds remaining here should stay in place to cover projects that are already in
place.
34 Pacific View Consultant WF15A PW/ENG 100,000 46,019 0 53,981 Jul-16
The PDR went to Council in Sept.2015. Contract with Keyser Marston entered into
Services
in 2015. The Council sub-committee,staff,KMA,and the Alliance met in January
2016. Alliance to provide additional information in February.
35 2014 Assistance to FF Grant WF16A Fire 55,014 0 0 55,014 Apr-16
The Department was awarded a competitive grant in the amount of$50,013 from the
FEMA Assistance to Firefighters grant program in July 2015 to replace its 26 year
old air compressor and self-contained breathing apparatus(SCBA)bottle refill
station at Fire Station 5. On August 19,2015,the City Council authorized
acceptance of the grant award.A RFP was issued in September and a contract
awarded to Bauer Compressors in December 2015 to perform the work. It is
aniticipated that the project will be completed by April 2016.
2016-03-09 Item 10C 18 of 47
2016-03-09 Item 10C 19 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project Title
WP/CIP
No.
Responsible
Department
Project to Date
Project to Date Expenditures
Budget as of as of
12/31/2015 12131/2015
Transfers
or Returns
Remaining Anticipated
Balance as of Completion Date
12/31/2015 (Month-Year)
Status
36
Parks Master Plan
WP151
PARKS&REC
100,000
1,693
0
98,308
Summer 2016
The primary purpose of the Parks Master Plan is to create a roadmap for upgrades,
expansions,and potential additions to the City's park system to meet both current
and future community needs for parks,open space,and trails that contribute to the
public's health and well-being. The plan will address the existing parks and policies
in addition to recommendations that will improve access to parks,improve park
facilities,and identify funding sources to implement the plan. Anticipated completion
summer 2016.
Category Total
10,654,063
5,123,634
228,805
5,759,234
DRAINAGE PROJECTS
37
Storm Drain Repair
CD05E
PW/ENG
2,271,001
1,678,303
0
592,698
On-going
On-going Master Project.
38
El Camino Real Channel Storm
Drain Repairs/Improvements
CD06D
PW/ENG
2,017,323
621,884
0
1,395,439
Construction
complete March
2016+5year
monitoring
Project currently under construction.
39
(229)Manchester Ave @
MiraCosta Drainage
Improvements
CD07C
PW/ENG
56,902
0
0
56,902
N/A
Belmont Contribution.
Category Total
4,345,226
2,300,187
0
2,045,039
WASTEWATER PROJECTS'-CARDIFF SANITARY DIVISION
40
CSD Collection System Rehab
CC04E
CSD
3,080,469
377,882
0
2,702,587
On-going
Funding for repair/rehabilitation projects as necessary.
41
Olivenhain Trunk Improvements
CC04J
CSD
6,123,702
882,475
0
5,241,227
Jan-18
EIR currently under review by State and Federal regulatory agencies.Anticipate
going to bid Fall 2016.Construction expected to take approximately 18 months.
42
Lone Jack&Somerset Main
Replacement
CC07B
CSD
1,793,280
9,500
0
1,783,780
Jun-17
Design to start in 2016.
43
Coast Blvd Pump Station
Upgrades
CC14B
CSD
1,000,000
316,215
0
683,785
Jun-17
Awaiting regulatory approval. Timing contingent upon double tracking. Anticipate
going to bid Spring 2016,construction expected to take approximately 1 year.
44
SEJPA Plant Improvements
CC16A
CSD
719,459
0
0
719,459
On-going
Annual contribution to SEJPA capital improvement program.
45
Sewer Master Plan Update
CC16B
CSD
60,000
0
0
60,000
Reserve funding for next Sewer Master Plan Update-anticipate 2018
Category Total
12,776,910
1,586,072
0
11,190,838
WASTEWATER PROJECTS!-ENCINITAS SANITARY DIVISION
46
Batiquitos 2004 Pump Station
Improvements
CE04A
ESD
2,559,020
2,542,157
0
16,863
On-going
Annual contribution to LWD capital improvements at Batiquitos pump station.
47
Collection System Rehabilitation
CE04H
ESD
1,587,685
348,444
0
1,239,241
On-going
Funding for repair/rehabilitation projects as necessary.
48
Master Plan Implementation
CE16A
ESD
60,000
0
0
60,000
On-going
Reserve funding for next Sewer Master Plan Update-anticipate 2018
49
Encina Plant Improvement
CE16B
ESD
1,037,971
87,075
0
950,896
On-going
Annual contribution to EWA capital improvement program.
Category Total
5,244,676
2,977,676
0
2,267,000
2016-03-09 Item 10C 19 of 47
2016-03-09 Item 10C 20 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date Expenditures
Remaining
Anticipated
WP/CIP Responsible
Budget as of as of
Transfers
Balance as of Completion Date
Project Title
No. Department
12/31/2015 12131/2015
or Returns
12/31/2015
(Month-Year)
Status
PUBLIC FACILITIES PROJECTS
50
Fire Station#2 Construction
CF04C FIRE
6,856,126 6,788,392
0
67,734
TBD
Station complete-Pending Final Accounting with Risk Mgmt.
51
Facilities Master Plan
CF12B PW/FACILITIES
44,797 37,016
0
7,781
Complete
Closed July 2015.
52
Civic Center Improvements
CF15A PW/FACILITIES
1,797,925 720,883
0
1,077,042
May-16
Civic Center Sewer Rehabilitation construction started November 2015.
53
Library Community Room
CF16C CITY MANAGER
50,000 0
0
50,000
Jun-16
Double set of blinds being replaced and a motorized system to be installed. New
Remodel
surface to be installed on the stage.
Category Total
8,748,848 7,546,291
0
1,202,557
PARKS&BEACHES PROJECTS
54
Recreation Trails Development
CPOOF PARKS&REC
552,636 542,883
0
9,753
TBD
Upon completion of the Active Transportation Plan and Parks Master Plan potential
Fund
trail development projects will be identified.According to the Trails Master Plan,
there are 80 miles of trails and 40.5 miles are developed.
55
Park Improvement Projects
CP04G PARKS&REC
1,505,342 1,249,609
0
255,733
On-going
The Parks and Recreation Department identifies projects for park and recreational
facilities/amenities on an annual basis,funded by revenue from cell tower lease
agreements. Projects may include,but are not limited to,the replacement of various
park/beach/trail amenities and rehabilitation of existing facilities/amenities. FY
15/16 includes replacement of playground equipment at Encinitas Viewpoint Park
dependent upon bid results.
56
Habitat/Open Space Acquisition
CPO5A PLANNING&
395,000 6,932
0
388,069
On-going
This project involves the acquisition and preservation of habitat/open space parcels
BUILDING
from willing sellers in support of the approved SAN DAG Multiple Habitat
Conservation Program(MHCP),Storm Water/Watershed Management Program
and habitat preservation and open space goals. The City will utilize local funds to
leverage federal and state grants and/or any other opportunities that may arise. The
City seeks to establish a balance between new development and the maintenance
and preservation of these valuable environmentally sensitive habitat and open
space resources. Planning requests to move project to Parks&Recreation Dept.to
monitor,budget,etc. ('TEA Grant is no longer available to the City$134,242-
Augmentation form was forwarded to Finance on 3/25/15)
57
Encinitas Community Park
CP13A PARKS&REC
19,540,388 18,383,560
0
1,156,828
Complete
Encinitas Community Park is finished;however,there are items pending that need
Construction Phase
to be completed prior to closing the project.
58
Standard Pacific Park Site
CP14A PARKS&REC
212,060 0
0
212,060
TBD
Once Funding is identified for the design and development of this project,it is
Design
anticipated the 3.14 acre park will include facilities and equipment commonly found
at neighborhood parks,such as children's play equipment,turf area and picnic
facilities. However,the type of facilities to be included at the site will be determined
during the planning and design process,including community workshops.
2016-03-09 Item 10C 20 of 47
2016-03-09 Item 10C 21 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date
Expenditures
Remaining
Anticipated
WP/CIP Responsible
Budget as of
as of
Transfers
Balance as of Completion Date
Project Title
No. Department
12/31/2015
12131/2015
or Returns
12/31/2015
(Month-Year)
Status
59
Beacon's Beach Access
CP14B PW/ENG
100,000
70,029
0
29,971
TBD
An Updated Geotechnical Feasibility Study for Beacon's Beach Access was
completed on November 21,2014. The Final Report was sent to the California
Coastal Commission(CCC)staff to review. Preliminarily,CCC staff has concerns
and will not support the preferred method of stabilization. The City,CCC staff and
CA State Parks are working to identify a method of stabilization amenable to the
CCC and CA State Parks in FY 15/16. On January 20,2016,staff received a
porposal for the wave uprush study that is required to support the acquisition of a
coastal development permit. It is anticipated that the study will take 2 months to
complete from the notice to proceed. Appropriations in FY16-17 will provide for the
design,permitting and construction document preparation.
60
MLB Marine Safety
CP14C ENG/MARINE
3,100,000
106,380
0
2,993,620
5/1/2017
Architect under contract for design effort. Plans 30%complete. Permitting process
Headquarters Rebuild
SAFETY
began in August 2015.
61
ADA Parking Lot Upgrades
CP15B PARKS&REC
40,000
0
0
40,000
TBD
On September 11,2013,the City adopted Resolution 2013-41,the Transition and
Self Evaluation Plans Under the Americans with Disabilities Act(ADA)and Section
504 of the Rehabilitation Act of 1973,and directed staff to complete the funded CIP
projects as previously approved by the City Council at the June 12,2013 meeting.
Item#20 of the Transition Plan identifies several City parking lots in need of
upgrades for compliance.The project includes hiring a consultant to conduct an
ADA Assessment of all parking lots maintained by the parks&recreation
department.
62
Dune Restoration
CP16A PW/ENG
150,000
29,458
0
120,542
FY 2018
Entered into a contract with Moffatt and Nichol for the development of a Cardiff State
Beach Living Shoreline Conceptual Plan. It is anticipated that this phase will be
completed by May 1,2017.
63
Leo Mullen Artificial Turf
CP16B PW/ENG
1,000,000
0
0
1,000,000
Summer 2016
This project involves removal of the existing turf and installation of synthetic turf,
conduit and footings on the soccer field.At the January 13,2016 meeting,City
Council authorized the additional funding necessary to complete the project.
64
Leo Mullen Lights
CP16C PARKS&REC
135,000
0
0
135,000
TBD
Install conduit and footings for lights on the soccer field-This Project will merge into
CP16C as one project
Category Total
26,730,426
20,388,851
0
6,341,575
STREETS&ROADS PROJECTS
65
Safe Rte.2 Schools Program
CS01E PW/ENG
1,731,932
1,189,129
0
542,803
On-going
Master Program-ongoing.
(City)
66
Traffic Safety and Calming
CS02F PW/ENG
176,165
152,562
0
23,603
On-going
Master Program-ongoing.
67
Traffic Signal Modifications
CS02G PW/ENG
573,788
517,674
0
56,114
On-going
Master Program-ongoing.
68
1-5 Interchg @ Encinitas Blvd
CSO4B PW/ENG
1,655,000
1,541,868
0
113,132
Complete
Caltrans has approved the Project Study Report. Project will be closed after final
invoice is submitted.
69
No.Coast Hwy 101 Streetscape
CSO4D PW/ENG
3,092,996
1,872,794
0
1,220,202
FY 17/18
In design review and environmental documentation underway.
70
Santa Fe Dr Improvements
CS07B PW/ENG
2,957,305
1,473,465
0
1,483,840
Jun-16
In construction. Expect to be completed this FY.
71
(401)Devonshire Dr Traffic
CS10G PW/ENG
125,000
17,831
0
107,169
On-going
Master Project.
Calming
72
La Costa Avenue Improvements
CS11 C PW/ENG
1,475,000
69,999
0
1,405,001
TBD
Traffic study completed. Project scope will be determined with on-going meetings
with the City of Carlsbad.
2016-03-09 Item 10C 21 of 47
2016-03-09 Item 10C 22 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project to Date
Project to Date
Expenditures
Remaining
Anticipated
WP/CIP
Responsible
Budget as of
as of
Transfers
Balance as of
Completion Date
Project Title
No.
Department
12/31/2015
12131/2015
or Returns
12/31/2015
(Month-Year)
Status
73
Enc Comm.Park
CS12E
PW/ENG
38,000
0
0
38,000
TBD
City's financial contribution for traffic impacts.
Mitigation/Santa Fe @ Scripps
74
ECP Offsite Improvements
CS13C
PW/ENG
750,000
563,839
0
186,161
TBD
Master Project for future traffic mitigation costs.
75
Encinitas Blvd SR2S
CS13E
PW/ENG
663,908
622,721
0
41,187
Complete
Construction is complete.
Improvements
76
Cottonwood Creek Watershed
CS14D
PW/ENG
242,460
242,460
0
0
Complete
Study was presented to Council in May 2015.The final invoice was submitted to the
LID Retrofit Plan
State Water Resources Control Board in July 2015. Project completion form
submitted on 10-21-2015.
77
Upgrade Traffic Signals-El
CS14E
PW/ENG
411,100
44,970
0
366,130
Oct-16
Contract award pending Council approval(January 2016).
Camino Real,Etc.
78
Upgrade Traffic Signals-
CS14F
PW/ENG
551,700
53,510
0
498,190
Oct-16
Contract award pending Council approval(January 2016).
Leucadia Blvd,Etc.
79
Urania Ave Neighborhood
CS14G
PW/ENG
128,000
22,819
0
105,181
Jun-16
Design underway.
Traffic Calming
80
South Coast Hwy101 Sidewalk
CS15C
PW/ENG
100,000
7,915
0
92,085
Jul-16
Design underway.
Improvements
81
Saxony Rd Traffic
CS15E
PW/ENG
175,000
39,680
0
135,320
Jun-16
The sidewalk will be completed by June 2016.
Safety/Calming
82
FY2015-16 Annual Street
CS16A
PW/ENG
3,000,000
6,062
351,409
3,345,347
Jun-16
Construction contract awarded October 2015.
Overlay
83
Leucadia Blvd Roundabout @
CS16B
PW/ENG
1,500,000
0
0
1,500,000
Close Project @
Project to close at Midyear-Caltrans determined that roundabout projects will not
Hygeia Ave
MidYear
receive the ATP Grant-Cycle 2.
84
ADA Curb Ramp Project
CS16C
PW/ENG
50,000
0
0
50,000
On-going
Master Project.
(Transition Plan Compliance)
85
Paul Ecke Central
CS16D
PW/ENG
150,000
0
0
150,000
Aug-16
Speed Feedback Signs and Rectangular Rapid Flashing Beacons will be installed
Improvements
by March 2016. The sidewalk will be completed during the summer when school is
not in session.
86
Montgomery Ave At-Grade
CS16E
PW/ENG
573,766
0
0
573,766
Dec-18
Preliminary Design is underway and should be completed by June 2016.
Pedestrian Rail Crossing
87
El Portal Ped/Bike Underpass
CS16F
PW/ENG
5,395,000
0
0
5,395,000
Jun-19
Anticpiating the authorization from Caltrans to proceed in Spring 2016.
Project
Category Total
25,516,120
8,439,297
351,409
17,428,232
STORM RELATED PROJECTS
88
Emergency Repair Project-
CX11 F
PW/ENG
311,821
137,857
0
173,964
May-16
The construction contract award is anticipated to go to Council in February 2016. It
Highway 101 South
is anticipated that the project will be completed in May 2016.
89
Emergency Repair Project-
CX16A
PW/ENG
0
200
0
(200)
Complete
Construction is complete. Staff to follow-up with permitting agencies.
Highway 101 Lagoon Inlet
90
Emergency Repair Project-
CX16B
PW/ENG
0
200
0
(200)
Complete
Construction is complete. Staff to follow-up with permitting agencies.
Moonlight Beach
91
Emergency Repair Project-
CX16C
PW/ENG
0
200
0
(200)
TBD
The sand at Beacon beach is minimal and mostly cobble remains. Once sand is
Beacon Beach
deposited back on the beach or sand is available from another source staff will
direct the contractor to move the sand to the base of the bluff.
2016-03-09 Item 10C 22 of 47
2016-03-09 Item 10C 23 of 47
FY 2015-16 Mid-Year Capital Improvement Project Status Report
Project Title
WP/CIP
No.
Responsible
Department
Project to Date
Project to Date Expenditures
Budget as of as of
12/31/2015 12131/2015
Transfers
or Returns
Remaining Anticipated
Balance as of Completion Date
12/31/2015 (Month-Year)
Status
92
Emergency Repair Project-
Highway 101 -across from Las
Olas
CX16D
PW/ENG
0
200
0
(200)
Complete
Construction is complete. Staff to follow-up with permitting agencies.
94
Emergency Repair Project-
Ponto Storm Drain
CX16E
PW/ENG
0
0
0
0
Mar-16
Most repairs have been completed. Temporary irrigation should be completed by
March 2016.
Category Total
311,821
138,657
0
173,164
FACILITY MAINTENANCE PROJECTS(403 Find)
95
Civic Center Improvements
CF16A
PW/ENG
1,035,000
15,139
0
1,019,861
Jun-17
Energy-efficient shades complete.Other projects on hold pending completion of
sewer rehab project.
96
Fire Stations Improvements
CF16B
PW/ENG
123,000
9,504
0
113,496
On-going
Garage door replacement(stations 1 and 4)and window replacement(station 1)
complete.
97
PW Facility Improvements
CF16D
PW/ENG
224,000
39,416
0
184,584
TBD
LED lighting retrofit and phase one of electric/roofing upgrades complete.
98
ADA Facilities Compliance
CF16E
PW/ENG
20,000
0
0
20,000
On-going
Used for emergency ADA projects that are not in the City's current ADA Transition
Plan.Anticipate using some of the funds in FY 17 for a consultant study to verify
compliance with Transition plan and find any additional areas that need addressing.
99
Library Improvements
CF16F
PW/ENG
37,000
9,786
0
27,214
Dec-16
Security upgrades complete.Rubber flooring improvements on hold pending
reconfiguration of public computer area.
100
Senior/Community Center Paint
and Carpet
CF16G
PW/ENG
130,000
0
0
130,000
Early Summer
2016
Preparing bidding documents and anticipate early summer completion
Category Total
1,569,000
73,845
0
1,495,155
Capital and Work Project Total
95,897,090
48,574,509
580,214
47,902,795
2016-03-09 Item 10C 23 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
General Fund 101
Due to an unanticipated increase in paid and processed Planning and $ 60,000 $ 27,000 $ 33,000
parking tickets as a result of increased enforcement of the Building
two-hour parking limits in the downtown area, an increase
in anticipated revenue from parking citations and an
increase in expenditures related the processing of parking
tickets are necessary.
In 2012, City Council approved the Energy Efficiency Planning and $ (107,000) $ (107,000)
Permit Waiver Program which waives permitting fees for Building
basic installation of solar photovoltaic and solar water
heating home systems, electric vehicle supply equipment
for home charging, and clean natural gas systems for
home refueling. For budgeting and accounting purposes,
this waiver is reflected as a revenue offset to the gross
permit fees that are due without the waiver. In the original
FY2015-16 budget, waivers were estimated to be $85,000
for the year or approximately 400 waivers. The volume of
waivers has been substantially higher than expected. As
of mid-year, waivers were already at$96,342 or 480
waivers. For the full year, waivers are projected to be
$192,000 or 958 total waivers.
On November 18, 2015 the City was awarded a City Manager $ 15,000 $ 15,000 $ -
Neighborhood Reinvestment Program grant from the
County of San Diego in the amount of$15,000. Grant
funds will offset the expenditures related to the 2015 Dia
de los Muertos event.
This budget adjustment is being requested to increase the Planning and $ 7,000 $ (7,000)
budget for legal advertising in the Current Planning division Building
of the Planning and Building department. Advertising costs
are running about$2,500 per month and total current
budget for these costs is $22,000. The reason for the
higher than anticipated costs are the result of higher levels
of activity and the required legal advertisements
associated with the projects being processed.
2016-03-09 Item 10C 24 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
Prior to FY 2015-16 the Jr. Lifeguard Program was Fire - Marine $ 13,448 $ (13,448)
tracked in a separate enterprise fund. For FY 2015-16 the Safety
fund was dissolved and the revenue and expenditures of
the program were moved to the General Fund. When the
fund was dissolved it had a fund balance of$113,345
which was added to the General Fund balance at 1st
quarter. The Marine Safety division is requesting to use
some of that fund balance to fund the following budget
adjustments:
Training for Sergeant Swift Water and ICS300 and
Instructors all hands. Current year training budget for
Marine Safety already expended to get the sergeant some
of the training last fall. The remainder of the training is
needed. Due to the unpredicted budget impact of the El
Nino event more staffing is required, due to rough surf,
beach and run-off conditions.
New 800 Mhz waterproof bag and new traffic control for Fire - Marine $ 2,714 $ (2,714)
drop off area Safety
Additional hose and nozzle Fire- Marine $ 50 $ (50)
Safety
Additional Uniforms for Sergeant, Instructors and safety Fire - Marine $ 2,986 $ (2,986)
vests for traffic control personnel during Junior Lifeguard Safety
program.
Installation of safety railing and fan to vent in storage Fire - Marine $ 1,480 $ (1,480)
area/garage. New file cabinet. Safety
Drinking water and other supplies for Junior Lifeguard Fire - Marine $ 300 $ (300)
sessions. Safety
Additional cost for swim tests due to new venue. Fire- Marine $ 150 $ (150)
Safety
Service contract for existing radios(repairs) and 800 Mhz Fire - Marine $ 1,215 $ (1,215)
Backbone (5 mos) maintenance costs Safety
Swiftwater Training and Swiftwater Instructor Training for Fire - Marine $ 3,894 $ (3,894)
Sergeant Safety
ELA and USLA dues for Sergeant Fire- Marine $ 50 $ (50)
Safety
2016-03-09 Item 10C 25 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
Eight (8) 800Mhz radios to replace existing recycled FIRE Fire - Marine $ 45,776 $ (45,776)
radios and Charger unit. Since the approval of the budget, Safety
Marine Safety was contacted by the FCC concerning the
current Low Band (VHF) radios that were in use by the
Junior Lifeguard program. These are old radios that are
pre-programmed for a specific band width, and the FCC
has allocated that band width to the private sector. That
bandwidth is no longer available for Marine Safety use. In
addition, they are no longer supported by the manufacturer
(Motorola) for any maintenance and repairs. As a
temporary fix Marine Safety was able obtain old, used
radios (XTS 3000)from the Fire Dept. However, the
County has informed Marine Safety that the (XTS 3000)
radios will not be compatible with the NEW RCS (P-25)
changes. So this is just a short-term fix until the RCS
NextGen comes online. Communications compatibility is a
must for the safety of the JG program.
An inspection of the railroad bridge over Encinitas Blvd. by Public Works $ 18,100 $ (18,100)
NCTD indicated that the bird deterrents need replacement. -Streets
These deterrents keep birds from accessing the underside
of the bridge.
Increase budget by$20,000 for the cost of 23 tree Public Works $ 20,000 $ (20,000)
removals due to drought conditions. The current budget -Streets
allocation for tree removals has placed the grid-pruning
schedule on hold. The additional $20,000 will allow staff to
bring the grid-pruning work back on schedule in order to
avoid future liabilities.
Increase budget for carpet cleaning costs at the Civic Public Works $ 3,500 $ (3,500)
Center due to a new contract - Facilities
Increase budget for unanticipated repairs/minor projects at Public Works $ 10,000 $ (10,000)
the Civic Center including air balancing, fire sprinkler - Facilities
system leak mitigation, City Manager offices, and HVAC
controls.
Increase budget for water at the Fire Stations due to the Public Works $ 8,100 $ (8,100)
implementation of emergency drought water rates and - Facilities
addition of recycled water at Fire Station 2.
Increase budget for HVAC and duct work at Fire Station 4, Public Works $ 22,500 $ (22,500)
door replacement at Fire Station 1, and Swami's tower - Facilities
emergency repair.
2016-03-09 Item 10C 26 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
On January 11, 2016 the Traffic and Safety Commission Public Works $ 15,000 $ (15,000)
approved three locations for the installation of bike corrals: - Engineering
Pannikin, Lofty Coffee and Coffee Coffee. Staff received a
quote of$2,215 for a 4 bike corral not including
installation. Two of the locations desire a 6 bike corral.
There may also be a desire to add a unique Encinitas or
Leucadia logo to the corrals which would also add to the
cost.
Increase budget for cost associated with funding the Parks and $ 15,000 $ (15,000)
ElderHelp program as approved by Council on January 13, Recreation
2016. ElderHelp is a homeshare program that provides
housing assistance for seniors.
The city contracts with the County of San Diego for animal Parks and $ 28,812 $ (28,812)
control services. Revenue the County receives through Recreation
licensing fees help offset the cost of the contract. By
contract the city must pay to the County any shortfalls in
revenue experienced in the prior fiscal year. The shortfall
for FY 2014-15 was $11,005 and must be paid in FY 2015-
16. In addition in preparing the FY 2015-16 budget staff
anticipated a 5% increase in the contract cost for this fiscal
year. In October the County provided the annual joint
operating and financial plan. The FY 2015-16 contract with
the County for animal control increased approximately
11% over FY 2014-15 due to the following:
• Calls for service
• Revenue estimates
• Population estimates
• Operational costs (changes in salaries & benefits)
The combination of these two factors results in a shortfall
of$28,812 in the current budget.
Increase budget for the cost associated with conducting Parks and $ 22,000 $ (22,000)
beach access structural audits. Structural audits are a Recreation
proactive and best management practice that will help
ensure the safety of beach access users and optimal
maintenance of the facilities. The City's geotechnical
consultant has recommended that beach access structural
audits be completed now due to:
• Last structural audits were completed in 2012
• Increased storm and wave activity from El Nino
• Potential for bluff failure and erosion
•Wear on structures from coastal marine environment
(salt air&water)
•Assess the safety prior to summer
Total General Fund (101) $ (32,000) $ 284,075 $ (316,075)
2016-03-09 Item 10C 27 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
State Capital Grant Fund 203
Leucadia Blvd Roundabout @ Hygeia (CS16B) Funds Public Works $(1,300,000) $(1,300,000)
were budgeted assuming that the city would receive a ATP - Engineering
grant in the amount of$1,300,000. It was also assumed
that$200,000 match would improve the scoring of the
grant. Based on input from Caltrans it was determined that
roundabout projects would not receive grant funding from
the ATP grant-cycle 2 and a grant application was not
submitted.
Restricted Donations &Contributions Fund 229
The Coastal Community Foundation would like to donate Fire - Marine $ 2,538 $ 2,538 $ -
funds to purchase one (1) De-Bug beach wheelchair for Safety
use at Moonlight Beach. The donor's intent is to have a
wheelchair available at the beach that will allow injured
veterans and other residents to enjoy the beach in an easy
to maneuver chair. This budget adjustment is to account
for the revenue from the donation and to appropriate funds
to purchase the wheelchair.
On January 13, 2015 City Council approved changes to Parks and $ (472,000) $ (472,000)
the funding of the Leo Mullen Sports Park artificial turf Recreation
project. Additional funding from the General Fund was
authorized to replace funding originally planned from
grants and donations. This budget adjustment is to reduce
estimated revenue for the grants and donations that are
not anticipated to occur as originally anticipated. The
overall project budget was increased $77,600.
Total Restricted Donations &Contributions Fund (229) $ (469,462) $ 2,538 $ (472,000)
Villacie Park MID 293
Increase budget for revenue from anticipated cost Parks and $ 18,000 $ 18,000 $ -
recoveries and expenditures for repairs due to vehicle Recreation
damage to solar irrigation controller, backflow preventer
and main line.
Encinitas Ranch Lighting and Landscaping District
Increase budget for revenue from anticipated cost Parks and $ 12,500 $ 25,000 $ (12,500)
recoveries and expenditures for repairs due to Recreation
knockdowns of light poles in the district. There were (3)
knock-downs from vehicle related accidents in the 2nd
Quarter, (1)one decorative light and (2) concrete poles.
The anticipated cost recovery rate is 50% of the cost to
repair and replace poles.
2016-03-09 Item 10C 28 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
Increase budget for actual cost of annual tree trimming in Parks and $ 5,500 $ (5,500)
the district. The FY 2015-16 includes $38,502 for tree Recreation
maintenance and the actual amount spent for tree
maintenance in FY 2014-15 was $37,766.The increase is
due to the maturity of the trees and extensive trimming
completed in advance of El Nino. Early trimming in
advance of storm activity extends the health of the trees
and promotes better safety to the public.
Increase budget to cover cost of water based on prior year Parks and $ 47,000 $ (47,000)
actual cost. FY 2014-15 actual cost for water was Recreation
$107,062 and the current year budget is $64,735. When
preparing the FY 2015-16 the actual cost paid for water in
the prior year was not factored into the budget request.
The actual cost for water in FY 2013-14 was $94,159.
Total Encinitas Ranch LLD (297) $ 12,500 $ 77,500 $ (65,000)
Capital Improvements Fund (401)
Recent storm activity coupled with high tides resulted in Public Works $ 20,000 $ (20,000)
the loss of a significant amount of sand a Beacon Beach. - Engineering
Continued loss of sand could activate the historic beach
landslide. Funding is required to create sand berms to
protect the area.
The west side of Highway 101 across from Las Olas Public Works $ 24,000 $ (24,000)
restaurant was missing rip rap. Left unprotected this - Engineering
roadway could be undermined,jeopardizing all users of the
roadway. Repairs consisted of placing large rip rap slope
protection along the unprotected reach.
Recent storm activity coupled with high tides resulted in Public Works $ 70,000 $ (70,000)
the loss of a significant amount of sand in front of the - Engineering
lifeguard tower on Moonlight Beach. The loss of sand
exposed the large rip rap that was placed along the base
of the tower to protect its foundation. Repairs included
adding rip rap and sand in front of the lifeguard tower.
In December 2015, staff was notified that segments of Public Works $ 68,000 $ (68,000)
north bound Highway 101 by the lagoon in Cardiff were - Engineering
unsafe for vehicles. This was due to portions of the lagoon
that are not protected with rip rap being undermined.
Repairs included adding rip rap to the impacted areas.
2016-03-09 Item 10C 29 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
On January 13, 2015 City Council approved changes to Public Works $ 77,600 $ (77,600)
the funding of the Leo Mullen Sports Park artificial turf - Engineering
project. Additional funding from the General Fund was
authorized to replace funding originally planned from
grants and donations. The overall project budget was
increased $77,600
Leucadia Blvd Roundabout @ Hygeia (CS16B): Funds Public Works $(1,500,000) $ 1,500,000
were budgeted assuming that the city would receive a ATP - Engineering
grant in the amount of$1,300,000. It was also assumed
that a $200,000 match would improve the scoring of the
grant. Based on input from Caltrans it was determined that
roundabout projects would not receive grant funding from
the ATP grant-cycle 2 and a grant application was not
submitted. This adjustment closes the project in the
Capital Improvement Fund.
Total Capital Improvements Fund (401) $ - $(1,240,400) $ 1,240,400
Total All Funds $(1,770,962) $ (858,287) $ (912,675)
2016-03-09 Item 10C 30 of 47
Fund Transfer Amendments- Mid-Year
Transfers In Transfers Out
Increase Increase
Description Department (Decrease) (Decrease)
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) Recent storm activity coupled with high tides resulted in the loss of a
significant amount of sand at Beacon Beach.Continued loss of sand could Engineering
activate the historic beach landslide.Funding is required to create sand berms to
protect the area.
General Fund (101) $ 20,000
Capital Improvements Fund (401) $ 20,000
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) The west side of Highway 101 across from Las Olas restaurant was
missing rip rap.Left unprotected this roadway could be undermined,jeopardizing Engineering
all users of the roadway.Repairs consisted of placing large rip rap slope
protection along the unprotected reach.
General Fund(101) $ 24,000
Capital Improvements Fund (401) $ 24,000
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) Recent storm activity coupled with high tides resulted in the loss of a
significant amount of sand in front of the lifeguard tower on Moonlight Beach. Engineering
The loss of sand exposed the large rip rap that was placed along the base of the
tower to protect its foundation.Repairs included adding rip rap and sand in front
of the lifeguard tower.
General Fund (101) $ 70,000
Capital Improvements Fund (401) $ 70,000
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) In December 2015,staff was notified that segments of north bound
Highway 101 by the lagoon in Cardiff were unsafe for vehicles.This was due to Engineering
portions of the lagoon that are not protected with rip rap being undermined.
Repairs included adding rip rap to the impacted areas.
General Fund (101) $ 68,000
Capital Improvements Fund (401) $ 68,000
Increase transfer from the General Fund(101)and decrease transfer from the Public Works
Restricted Donations&Contributions Fund(229)to the Capital Improvement
Fund(401) On January 13,2015 City Council approved changes to the funding of Engineering
the Leo Mullen Sports Park artificial turf project.Additional funding from the
General Fund was authorized to replace funding originally planned from grants
and donations.The overall project budget was increased $77,000
General Fund (101) $ 549,600
Restricted Donations&Contributions Fund (229) $ (472,000)
Capital Improvements Fund (401) $ 77,600
2016-03-09 Item 10C 31 of 47
Fund Transfer Amendments- Mid-Year
Transfers In Transfers Out
Increase Increase
Description Department (Decrease) (Decrease)
Transfer from the General Fund(101)to the Community Development Block Planning and
Grant Fund(222): The City of Encinitas has been an entitlement community since Building
1990 and has been receiving Community Development Block Grant(CDBG)funds
directly from the Department of Housing and Urban Development(HUD). Each
year,the city budgets CDBG activities and programs based on the annual grant
allocation from HUD,as well as any unspent funds from previous years.At this
time,a transfer is requested from the General Fund in the amount of$13,998 to
cover CDBG expenses the were incurred in prior years and were not reimbursed
from the CDBG grant.This transfer will subsidize the grant amount awarded by
HUD and will bring the CDBG fund into balance.This requested transfer amount
is the result of activities that were not fully reimbursed.Staff has thoroughly
investigated these activities and has determined that they are not recoverable
from HUD.
General Fund (101) $ 13,998
Community Development Block Grant Fund (222) $ 13,998
Eliminate transfers from the State Capital Grant Fund(203) and Regional Public Works
Traffic Mitigation Fees Fund(234) to the Capital Improvements Fund
(401). Leucadia Blvd Roundabout @ Hygeia (CS1613): Funds were Engineering
budgeted assuming that the city would receive a ATP grant in the amount
of$1,300,000. It was also assumed that a $200,000 match would improve
the scoring of the grant. Based on input from Caltrans it was determined
that roundabout projects would not receive grant funding from the ATP
grant-cycle 2 and a grant application was not submitted. This adjustment
eliminates the transfer of the anticipated revenue to the Capital
Improvement Fund.
State Capital Grant Fund(203) $ (1,300,000)
Regional Traffic Mitigation Fees Fund (234) $ (200,000)
Capital Improvements Fund (401) $ (1,500,000)
$ (1,226,402) $ (1,226,402)
2016-03-09 Item 10C 32 of 47
Fund Transfer Amendments- Mid-Year
Transfers In Transfers Out
Increase Increase
Description Department (Decrease) (Decrease)
Fund Totals
General Fund (101) $ - $ 745,598
State Capital Grant Fund (203) - (1,300,000)
Community Development Block Grant Fund (222) 13,998 -
Restricted Donations &Contributions Fund (229) - (472,000)
Regional Traffic Mitigation Fees Fund (234) - (200,000)
Capital Improvements Fund (401) (1,240,400) -
$(1,226,402) $(1,226,402)
2016-03-09 Item 10C 33 of 47
Schedule A:Revised Budget Summary Second Quarter FY2O15-16*
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
Fund Name Fund 7/1/2015 (+3A-5(6...8)) (+2+9)
GENERALFUND
General Fund 101 18,635,041 65,553,767 57,430,406 1,647,082 (2,636,724) (4,994,187) (7,495,278) (5,355,746) 13,279,295
Contngency Reserves(2 o(operaergExpendtu-) 101 11,323,163 - 11,323,163
Budget Stabilization Reserve(2%.f-nu.) 101 1,300,646 1,300,646
TOTAL GENERAL FUND 31,258,850 65,553,767 57,430,406 1,647,082 (2,636,724) (4,994,187) (7,495,278) (5,355,746) 25,903,104
INFRASTRUCTURE FUNDS
State Gasoline Taxes 201 375,546 1,380,850 - - - (1,085,652) - (295,198) - 375,546
State Capital Grants 203 0 5,566,000 - - - - - 5,566,000 11,132,000 -
Trammet Program(Prop A Sales Tax) 211 - 2,473,000 - - - - - (2,615,000) (142,000) (142,000)
Coastal Zone Management Fund 212 732,061 300,000 238,599 - - - - (225,000) (163,599) 568,462
Federal Capital Grants 223 89,325 (89,325)
TOTAL INFRASTRUCTURE FUNDS 1,107,607 9,809,175 238,599 - - (1,085,652) - 2,341,477 10,826,401 802,008
GRANTFUNDS
State Law Enforcement Grant 202 - 100,000 100,000 - - - - - - -
Government Educaton Access 213 612,951 425,895 193,345 - - - - (757,290) (524,740) 88,211
Solid Waste,Recycling and HHW 214 906,247 426,250 462,262 - - (29,053) - (65,065) 841,182
Asset Forfeiture 215 103,755 533 10,197 - - - - - (9,664) 94,091
Senior Nutrition Grant 221 - 83,000 122,443 - 46,539 - - - 7,096 7,096
Comm Devel Block Grant(CDBG) 222 - 579,023 407,374 - 24,496 - - (196,000) 145 145
HOME Entitlement Program 227 25,017 86,650 31,912 - 4,662 - - - 59,400 84,417
Federal Law Enforcement Grant 228 - 10,000 10,000 - - - - - - -
Donations&Contributions 229 120,068 93,538 720,128 - 75,000 - - (472,000) (1,023,590) (903,522)
CSA17 Fire Operations 230 80,000 88,000 (8,000) (8,000)
TOTAL GRANT FUNDS 1,768,038 1,884,889 2,145,661 - 150,697 (29,053) - (1,425,290) (1,564,418) 203,620
DEVELOPMENT IMPACT FUNDS
Park Improvement Fees 231 603,216 151,460 - - - - - - 151,460 754,676
Park Acquisition Fees 232 1,263,810 203,119 - - - - - - 203,119 1,466,929
Traffic Mitigation Fees 233 (600,667) 388,303 - - - - - (852,000) (463,697) (1,064,364)
RTCIP-(Regional Arterial System)Fee 234 894,316 154,650 - - - - - (376,000) (221,350) 672,966
Open Space Acquisition Fees 235 83,223 34,049 - - - - - - 34,049 117,272
Recreational Trails Fees 236 24,433 6,531 - - - - - - 6,531 30,964
Community Facilities Fees 237 - 45,680 - - - (45,680) - - - -
Fire Mitigation Fees 238 - 43,028 - - - (43,028) - - - -
Flood Control Mitigation Fees 239 341,798 51,139 - - - - - (75,000) (23,861) 317,937
In Lieu Fees Curb Gutter Sidewalks 251 12,550 24 - - - - - - 24 12,574
In Lieu Fees Underground Utilities 252 (69,505) 1,885 - - - - - - 1,885 (67,620)
Affordable Housing 253 1,359,632 2,000 2,000 1,361,632
TOTAL DEVELOPMENT IMPACT FUNDS 3,912,806 1,081,868 - - - (88,708) - (1,303,000) (309,840) 3,602,966
MUNICIPAL IMPROVEMENT DISTRICTS
Villanitas Road M.I.D. 291 255,749 11,760 20,805 - - - - - (9,045) 246,704
Cerro Street M.I.D. 292 333,639 40,700 35,837 - - - - - 4,863 338,502
Village Park M.I.D. 293 140,964 51,010 63,013 - - - - - (12,003) 128,961
Wiro Park M.I.D. 294 744 11,010 19,099 - 8,400 - - - 311 1,055
Encinitas Lighting Landscape District 295 757,520 1,231,550 1,436,680 - - - - (100,000) (305,130) 452,390
Encinitas Ranch Lighting Landscape 297 1,268,964 635,120 581,223 53,897 1,322,861
TOTAL MUNICIPAL IMPROVEMENT DISTRICT FUNDS 2,757,580 1,981,150 2,156,657 - 8,400 - - (100,000) (267,107) 2,490,473
DEBT SERVICE FUNDS
Debt Service Fund 301 - 240 483,206 - - - 477,002 - (5,964) (5,964)
Encinitas Public Finance Authority 302 37,240 5,023,443 4,517,185 (469,018) (469,018)
TOTAL DEBT SERVICE FUNDS - 37,480 5,506,649 - - - 4,994,187 - (474,982) (474,982)
CAPITAL IMPROVEMENT FUNDS
Capital Project Fund 401 - - - 15,754,296 - - - 15,754,296 - -
Facility Maintenance Fund 403 1,569,000 1,000,000 (445,559) 1,232,000 217,441 217,441
TOTAL CAPITAL IMPROVEMENT FUNDS - - - 17,323,296 1,000,000 (445,559) - 16,986,296 217,441 217,441
CARDIFF SANITARY DIVISION FUNDS
Operations 511 2,578,210 4,801,711 3,589,111 - - - - (930,347) 282,253 2,860,463
Capital Replacement 512 1,702,405 - - 3,664,762 - - - 930,347 (2,734,415) (1,032,010)
Capital Expansion 513 717,523 51,255 51,255 768,778
TOTAL CSDFUNDS 4,998,138 4,852,966 3,589,111 3,664,762 - - - - (2,400,907) 2,597,231
ENCINITAS SANITARY DIVISION FUNDS
Operations 521 1,749,927 2,839,344 1,500,812 - - - - (1,496,940) (158,408) 1,591,519
Capital Replacement 522 3,860,234 - - 2,705,395 - - - 1,496,940 (1,208,455) 2,651,779
Capital Expansion 523 2,202,060 72,360 72,360 2,274,420
TOTAL ESD FUNDS 7,812,221 2,911,704 1,500,812 2,705,395 - - - - (1,294,503) 6,517,718
OTHER PROPRIETARY FUNDS
Section 8 Housing-Admin 551 19,966 208,480 275,713 - 67,043 - - - (190) 19,776
Section 8 Housing-HAP 552 7,110 971,447 986,500 - - - - - (15,053) (7,943)
Pacific Pines Affordable Housing 561 1,576,736 219,342 221,879 - 13,327 - - - 10,790 1,587,526
Recreation Programs 571 349,377 - - - - (349,377) - - (349,377) -
Jr Lifeguard Program' 572 113,345 (113,345) (113,345)
TOTAL OTHER PROPRIETARY FUNDS 2,066,534 1,399,269 1,484,092 - 80,370 (462,722) - - (467,175) 1,599,359
INTERNAL SERVICE FUNDS
Self-Insurance Fund 601 3,247,178 1,005,687 2,080,550 - 894,257 - - - (180,606) 3,066,572
Wastewater Support 611 - 1,044,337 924,037 - - (113,000) - - 7,300 7,300
Fleet Maintenance 621 - 627,572 596,820 - - - - - 30,752 30,752
Vehicle Replacement 622 846,871 10,000 328,000 - 142,053 - - - (175,947) 670,924
Mach Equipment Replacement 623 1,292,929 10,000 140,000 - 125,000 - - - (5,000) 1,287,929
Fire Apparatus Replacement 624 2,645,557 525,000 875,855 378,000 27,145 2,672,702
TOTAL INTERNAL SERVICE FUNDS 8,032,535 3,222,596 4,945,262 - 1,539,310 (113,000) - - (296,356) 7,736,179
TOTALS ALL FUNDS 63,714,309 92,734,864 78,997,249 23,693,453 4,425,859 (4,861,418) - 9,004,205 (1,387,192) 51,195,117
Funds 571 and 572 were merged into the General Fund(101)beginning u,FM1S16,
2016-03-09 Item 10C 34 of 47
City of Encinitas
FY 2015116 Revenue Adjustment Summary
July 1,2015 through December 31,2015
First Quarter Second Quarter
Proposed
Previously Approved First Total First Previously Second Total Second
Approved Quarter Quarter Approved Quarter Quarter Totals by
Fund&Description Council Adjustments Adjustment Council Adjustments Adjustment Fund
101 General Fund $ $ 569,209 $ 569,209 $ 456,979 $ (32,000) $ 424,979 $ 994,188
201 Gas Tax - - - -
202 State Law Enforcement Grant - - - -
203 State Capital Grant 475,000 4,691,000 5,166,000 (1,300,000) (1,300,000) 3,866,000
211 Transnet Program - - - -
212 Coastal Zone Management
213 Government Education Access
214 Solid Waste, Recycling &HHW
215 Asset Forfeiture
221 Senior Nutrition Grant - - - - -
222 CDBG 185,282 185,282 13,998 13,998 199,280
223 Federal Capital Grant - - - - -
227 HOME Entitlement Program 85,205 85,205 85,205
228 Federal Law Enforcement Grant - - -
229 Restricted Donations - - (469,462) (469,462) (469,462)
230 CSA-17 Benefit Fees 281,171 281,171 281,171
231 Park Development Fees - - -
232 Parkland Acquisition Fees
233 Traffic Mitigation Fees
234 Regional Traffic Mitigation Fees
235 Open Space Acquisition Fees
236 Recreation Trails Fees
237 Community Facility Fees
238 Fire Mitigation Fees
239 Flood Control Mitigation Fees
251 In Lieu Fees Curb Gutter Sidewalks
252 In Lieu Fees Underground Utility
253 In Lieu Fees Affordable Housing
291 Villanitas Road MID
292 Cerro Street MID - - -
293 Village Park MID 18,000 18,000 18,000
294 Wiro Park MID - - -
295 Encinitas Lighting Landscape District - - -
297 Encinitas Ranch LLD 12,500 12,500 12,500
301 Debt Service Fund - - -
302 Encinitas Public Financing Authority
401 Capital Project Fund (1,240,400) (1,240,400) (1,240,400)
403 Facility Maintenance Fund
511 CSD Operations
512 CSD Capital Replacement
513 CSD Capital Expansion
521 ESD Operations
522 ESD Capital Replacement
523 ESD Capital Expansion
551 Section 8 Housing-Admin
552 Section 8 Housing-HAP
561 Pacific Pines Affordable Housing
601 Self Insurance Fund
611 Wastewater Support -
621 Fleet Maintenance 30,752 30,752 30,752
622 Vehicle Replacement 29,053 29,053 29,053
623 Machinery Equipment Replacement - - -
624 Fire Apparatus Replacement - - - - -
Totals $ 4757000 $ 578717672 $ 673467672 $ 456,979 $ (2,997,364) $ (275407385) $3,806,287
2016-03-09 Item 10C 35 of 47
City of Encinitas
FY 2015/16 Expenditure Adjustment Summary
July 1,2015 through December 31,2015
First Quarter Second Quarter
Proposed
Previously Approved Total First Previously Second Total Second
Approved First Quarter Quarter Approved Quarter Quarter Totals by
Fund&Description Council Adjustments Adjustment Council Adjustments Adjustment Fund
101 General Fund $ 237,725 $ 114,132 $ 351,857 $ 2,137,690 $ 1,029,673 $ 3,167,363 $ 3,519,220
201 Gas Tax - - - - - - -
202 State Law Enforcement Grant - - -
203 State Capital Grant 51166,000 (1,300,000) 3,866,000 3,866,000
211 Transnet Program - - -
212 Coastal Zone Management
213 Government Education Access - - (190,000) (190,000) (190,000)
214 Solid Waste,Recycling&HHW 29,053 29,053 29,053
215 Asset Forfeiture - - -
221 Senior Nutrition Grant - - -
222 CDBG 185,282 185,282 - - 185,282
223 Federal Capital Grant - - 89,325 89,325 89,325
227 HOME Entitlement Program 25,805 25,805 - - 25,805
228 Federal Law Enforcement Grant - - -
229 Restricted Donations - - (469,462) (469,462) (469,462)
230 CSA-17 Benefit Fees 88,000 88,000 88,000
231 Park Development Fees - - -
232 Parkland Acquisition Fees
233 Traffic Mitigation Fees
234 Regional Traffic Mitigation Fees (200,000) (200,000) (200,000)
235 Open Space Acquisition Fees
236 Recreation Trails Fees
237 Community Facility Fees
238 Fire Mitigation Fees
239 Flood Control Mitigation Fees
251 In Lieu Fees Curb Gutter Sidewalks
252 In Lieu Fees Underground Utility
253 In Lieu Fees Affordable Housing
291 Villanitas Road MID
292 Cerro Street MID - - -
293 Village Park MID 18,000 18,000 18,000
294 Wiro Park MID - - - - -
295 Encinitas Lighting Landscape District 13,904 13,904 - - 13,904
297 Encinitas Ranch LLD - - - 77,500 77,500 77,500
301 Debt Service Fund - - 5,963 - 51963 5,963
302 Encinitas Public Financing Authority 189,536 189,536 279,551 - 279,551 469,087
401 Capital Project Fund (1,631,841) (1,631,841) 6,903,984 (1,240,400) 5,663,584 4,031,743
403 Facility Maintenance Fund 445,559 445,559 207,000 207,000 652,559
511 CSD Operations - 32,691 32,691 - 32,691
512 CSD Capital Replacement - - - -
513 CSD Capital Expansion - - -
521 ESD Operations 958 958 958
522 ESD Capital Replacement - - -
523 ESD Capital Expansion
551 Section 8 Housing-Admin
552 Section 8 Housing-HAP
561 Pacific Pines Affordable Housing - - -
571 Recreation Programs 349,376 349,376 349,376
572 Jr. Lifeguard Program` 113,345 113,345 113,345
601 Self Insurance Fund 200,000 200,000 200,000
611 Wastewater Support - - -
621 Fleet Maintenance
622 Vehicle Replacement
623 Machinery Equipment Replacement
624 Fire Apparatus Replacement - - -
Totals $ (759,021) $ 1,152,546 $ 393,525 $ 14,599,513 $ (2,084,689) $ 12,514,824 $ 12,908,349
2016-03-09 Item 10C 36 of 47
RESOLUTION NO. 2016-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
AMENDING THE FISCAL YEAR 2015-16 BUDGET
WHEREAS, on June 10, 2015 the City of Encinitas City Council adopted
Resolution No. 2015-32 appropriating the budget for Fiscal Year 2015-16; and
WHEREAS, a report detailing the status of the Fiscal Year 2015-16 budget
as of mid-year has been prepared for City Council; and
WHEREAS, amendments to the Fiscal Year 2015-16 budget have been
proposed to City Council; and
WHEREAS, the City Council has reviewed the proposed Fiscal 2015-16 mid-
year budget amendments; and
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
that the City Council of the City of Encinitas does, hereby, adopt the amendments
to the Fiscal Year 2015-16 Budget as described in Attachment "A" and
amendments to inter-fund transfers as described in Attachment "B" to this
resolution.
PASSED AND ADOPTED this 9th day of March, 2016, by the following vote,
to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Kristin Gaspar, Mayor
City of Encinitas
ATTEST:
Kathy Hollywood, City Clerk
2016-03-09 Item 10C 37 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
General Fund 101
Due to an unanticipated increase in paid and processed Planning and $ 60,000 $ 27,000 $ 33,000
parking tickets as a result of increased enforcement of the Building
two-hour parking limits in the downtown area, an increase
in anticipated revenue from parking citations and an
increase in expenditures related the processing of parking
tickets are necessary.
In 2012, City Council approved the Energy Efficiency Planning and $ (107,000) $ (107,000)
Permit Waiver Program which waives permitting fees for Building
basic installation of solar photovoltaic and solar water
heating home systems, electric vehicle supply equipment
for home charging, and clean natural gas systems for
home refueling. For budgeting and accounting purposes,
this waiver is reflected as a revenue offset to the gross
permit fees that are due without the waiver. In the original
FY2015-16 budget, waivers were estimated to be $85,000
for the year or approxiamtely 400 waivers. The volume of
waivers has been substantially higher than expected. As
of mid-year, waivers were already at$96,342 or 480
waivers. For the full year, waivers are projected to be
$192,000 or 958 total waivers.
On November 18, 2015 the City was awarded a City Manager $ 15,000 $ 15,000 $ -
Neighborhood Reinvestment Program grant from the
County of San Diego in the amount of$15,000. Grant
funds will offset the expenditures related to the 2015 Dia
de los Muertos event.
This budget adjustment is being requested to increase the Planning and $ 7,000 $ (7,000)
budget for legal advertising in the Current Planning division Building
of the Planning and Building department. Advertising costs
are running about$2,500 per month and total current
budget for these costs is $22,000. The reason for the
higher than anticipated costs are the result of higher levels
of activity and the required legal advertisements
associated with the projects being processed.
2016-03-09 Item 10C 38 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
Prior to FY 2015-16 the Jr. Lifeguard Program was Fire - Marine $ 13,448 $ (13,448)
tracked in a seperate enterprise fund. For FY 2015-16 the Safety
fund was dissolved and the revenue and expenditures of
the program were moved to the General Fund. When the
fund was dissolved it had a fund balance of$113,345
which was added to the General Fund balance at 1st
quarter. The Marine Safety division is requesting to use
some of that fund balance to fund the following budget
adjustments:
Training for Sergeant Swift Water and ICS300 and
Instructors all hands. Current year training budget for
Marine Safety already expended to get the sergeant some
of the training last fall. The remainder of the training is
needed. Due to the unpredicted budget impact of the El
Nino event more staffing is required, due to rough surf,
beach and run-off conditions.
New 800 Mhz waterproof bag and new traffic control for Fire - Marine $ 2,714 $ (2,714)
drop off area Safety
Additional hose and nozzle Fire- Marine $ 50 $ (50)
Safety
Additional Uniforms for Sergeant, Instructors and safety Fire - Marine $ 2,986 $ (2,986)
vests for traffic control personnel during Junior Lifeguard Safety
program.
Installation of safety railing and fan to vent in storage Fire - Marine $ 1,480 $ (1,480)
area/garage. New file cabinet. Safety
Drinking water and other supplies for Junior Lifeguard Fire - Marine $ 300 $ (300)
sessions. Safety
Additional cost for swim tests due to new venue. Fire- Marine $ 150 $ (150)
Safety
Service contract for existing radios(repairs) and 800 Mhz Fire - Marine $ 1,215 $ (1,215)
Backbone (5 mos) maintenance costs Safety
Swiftwater Training and Swiftwater Instructor Training for Fire - Marine $ 3,894 $ (3,894)
Sergeant Safety
ELA and USLA dues for Sergeant Fire- Marine $ 50 $ (50)
Safety
2016-03-09 Item 10C 39 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
Eight (8) 800Mhz radios to replace existing recycled FIRE Fire - Marine $ 45,776 $ (45,776)
radios and Charger unit. Since the approval of the budget, Safety
Marine Safety was contacted by the FCC concerning the
current Low Band (VHF) radios that were in use by the
Junior Lifeguard program. These are old radios that are
pre-programmed for a specific band width, and the FCC
has allocated that band width to the private sector. That
bandwidth is no longer available for Marine Safety use. In
addition, they are no longer supported by the manufacturer
(Motorola) for any maintenance and repairs. As a
temporary fix Marine Safety was able obtain old, used
radios (XTS 3000)from the Fire Dept. However, the
County has informed Marine Safety that the (XTS 3000)
radios will not be compatible with the NEW RCS (P-25)
changes. So this is just a short-term fix until the RCS
NextGen comes online. Communications compatibility is a
must for the safety of the JG program.
An inspection of the railroad bridge over Encinitas Blvd. by Public Works $ 18,100 $ (18,100)
NCTD indicated that the bird deterrents need replacement. -Streets
These deterrents keep birds from accessing the underside
of the bridge.
Increase budget by$20,000 for the cost of 23 tree Public Works $ 20,000 $ (20,000)
removals due to drought conditions. The current budget -Streets
allocation for tree removals has placed the grid-pruning
schedule on hold. The additional $20,000 will allow staff to
bring the grid-pruning work back on schedule in order to
avoid future liabilities.
Increase budget for carpet cleaning costs at the Civic Public Works $ 3,500 $ (3,500)
Center due to a new contract - Facilities
Increase budget for unanticipated repairs/minor projects at Public Works $ 10,000 $ (10,000)
the Civic Center including air balancing, fire sprinkler - Facilities
system leak mitigation, City Manager offices, and HVAC
controls.
Increase budget for water at the Fire Stations due to the Public Works $ 8,100 $ (8,100)
implementation of emergency drought water rates and - Facilities
addition of recycled water at Fire Station 2.
Increase budget for HVAC and duct work at Fire Station 4, Public Works $ 22,500 $ (22,500)
door replacement at Fire Station 1, and Swami's tower - Facilities
emergency repair.
2016-03-09 Item 10C 40 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
On January 11, 2016 the Traffic and Safety Commission Public Works $ 15,000 $ (15,000)
approved three locations for the installation of bike corrals: - Engineering
Pannikin, Lofty Coffee and Coffee Coffee. Staff received a
quote of$2,215 for a 4 bike corral not including
installation. Two of the locations desire a 6 bike corral.
There may also be a desire to add a unique Encinitas or
Leucadia logo to the corrals which would also add to the
cost.
Increase budget for cost associated with funding the Parks and $ 15,000 $ (15,000)
ElderHelp program as approved by Council on January 13, Recreation
2016. ElderHelp is a homeshare program that provides
housing assistance for seniors.
The city contracts with the County of San Diego for animal Parks and $ 28,812 $ (28,812)
control services. Revenue the County receives through Recreation
licensing fees help offset the cost of the contract. By
contract the city must pay to the County any shortfalls in
revenue experienced in the prior fiscal year. The shortfall
for FY 2014-15 was $11,005 and must be paid in FY 2015-
16. In addition in preparing the FY 2015-16 budget staff
anticipated a 5% increase in the contract cost for this fiscal
year. In October the County provided the annual joint
operating and financial plan. The FY 2015-16 contract with
the County for animal control increased approximately
11% over FY 2014-15 due to the following:
• Calls for service
• Revenue estimates
• Population estimates
• Operational costs (changes in salaries & benefits)
The combination of these two factors results in a shortfall
of$28,812 in the current budget.
Increase budget for the cost associated with conducting Parks and $ 22,000 $ (22,000)
beach access structural audits. Structural audits are a Recreation
proactive and best management practice that will help
ensure the safety of beach access users and optimal
maintenance of the facilities. The City's geotechnical
consultant has recommended that beach access structural
audits be completed now due to:
• Last structural audits were completed in 2012
• Increased storm and wave activity from El Nino
• Potential for bluff failure and erosion
•Wear on structures from coastal marine environment
(salt air&water)
•Assess the safety prior to summer
Total General Fund (101) $ (32,000) $ 284,075 $ (316,075)
2016-03-09 Item 10C 41 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
State Capital Grant Fund 203
Leucadia Blvd Roundabout @ Hygeia (CS16B) Funds Public Works $(1,300,000) $(1,300,000)
were budgeted assuming that the city would receive a ATP - Engineering
grant in the amount of$1,300,000. It was also assumed
that$200,000 match would improve the scoring of the
grant. Based on input from Caltrans it was determined that
roundabout projects would not receive grant funding from
the ATP grant-cycle 2 and a grant application was not
submitted.
Restricted Donations &Contributions Fund 229
The Coastal Community Foundation would like to donate Fire - Marine $ 2,538 $ 2,538 $ -
funds to purchase one (1) De-Bug beach wheelchair for Safety
use at Moonlight Beach. The donor's intent is to have a
wheelchair available at the beach that will allow injured
veterans and other residents to enjoy the beach in an easy
to maneuver chair. This budget adjustment is to account
for the revenue from the donation and to appropriate funds
to purchase the wheelchair.
On January 13, 2015 City Council approved changes to Parks and $ (472,000) $ (472,000)
the funding of the Leo Mullen Sports Park artificial turf Recreation
project. Additional funding from the General Fund was
authorized to replace funding originally planned from
grants and donations. This budget adjustment is to reduce
estimated revenue for the grants and donations that are
not anticipated to occur as originally anticipated. The
overall project budget was increased $77,600.
Total Restricted Donations &Contributions Fund (229) $ (469,462) $ 2,538 $ (472,000)
Villacie Park MID 293
Increase budget for revenue from anticipated cost Parks and $ 18,000 $ 18,000 $ -
recoveries and expenditures for repairs due to vehicle Recreation
damage to solar irrigation controller, backflow preventer
and main line.
Encinitas Ranch Lighting and Landscaping District
Increase budget for revenue from anticipated cost Parks and $ 12,500 $ 25,000 $ (12,500)
recoveries and expenditures for repairs due to Recreation
knockdowns of light poles in the district. There were (3)
knock-downs from vehicle related accidents in the 2nd
Quarter, (1)one decorative light and (2) concrete poles.
The anticipated cost recovery rate is 50% of the cost to
repair and replace poles.
2016-03-09 Item 10C 42 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
Increase budget for actual cost of annual tree trimming in Parks and $ 5,500 $ (5,500)
the district. The FY 2015-16 includes $38,502 for tree Recreation
maintenance and the actual amount spent for tree
maintenance in FY 2014-15 was $37,766.The increase is
due to the maturity of the trees and extensive trimming
completed in advance of El Nino. Early trimming in
advance of storm activity extends the health of the trees
and promotes better safety to the public.
Increase budget to cover cost of water based on prior year Parks and $ 47,000 $ (47,000)
actual cost. FY 2014-15 actual cost for water was Recreation
$107,062 and the current year budget is $64,735. When
preparing the FY 2015-16 the actual cost paid for water in
the prior year was not factored into the budget request.
The actual cost for water in FY 2013-14 was $94,159.
Total Encinitas Ranch LLD (297) $ 12,500 $ 77,500 $ (65,000)
Capital Improvements Fund (401)
Recent storm activity coupled with high tides resulted in Public Works $ 20,000 $ (20,000)
the loss of a significant amount of sand a Beacon Beach. - Engineering
Continued loss of sand could activate the historic beach
landslide. Funding is required to create sand berms to
protect the area.
The west side of Highway 101 across from Las Olas Public Works $ 24,000 $ (24,000)
restaurant was missing rip rap. Left unprotected this - Engineering
roadway could be undermined,jeopardizing all users of the
roadway. Repairs consisted of placing large rip rap slope
protection along the unprotected reach.
Recent storm activity coupled with high tides resulted in Public Works $ 70,000 $ (70,000)
the loss of a significant amount of sand in front of the - Engineering
lifeguard tower on Moonlight Beach. The loss of sand
exposed the large rip rap that was placed along the base
of the tower to protect its foundation. Repairs included
adding rip rap and sand in front of the lifeguard tower.
In December 2015, staff was notified that segments of Public Works $ 68,000 $ (68,000)
north bound Highway 101 by the lagoon in Cardiff were - Engineering
unsafe for vehicles. This was due to portions of the lagoon
that are not protected with rip rap being undermined.
Repairs included adding rip rap to the impacted areas.
2016-03-09 Item 10C 43 of 47
Operating Budget Amendments - Mid-Year (1) (2) (1-2)
Fund
Revenue Expenditure Balance
Increase Increase Increase
Description Department (Decrease) (Decrease) (Decrease)
On January 13, 2015 City Council approved changes to Public Works $ 77,600 $ (77,600)
the funding of the Leo Mullen Sports Park artificial turf - Engineering
project. Additional funding from the General Fund was
authorized to replace funding originally planned from
grants and donations. The overall project budget was
increased $77,600
Leucadia Blvd Roundabout @ Hygeia (CS16B): Funds Public Works $(1,500,000) $ 1,500,000
were budgeted assuming that the city would receive a ATP - Engineering
grant in the amount of$1,300,000. It was also assumed
that a $200,000 match would improve the scoring of the
grant. Based on input from Caltrans it was determined that
roundabout projects would not receive grant funding from
the ATP grant-cycle 2 and a grant application was not
submitted. This adjustment closes the project in the
Capital Improvement Fund.
Total Capital Improvements Fund (401) $ - $(1,240,400) $ 1,240,400
Total All Funds $(1,770,962) $ (858,287) $ (912,675)
2016-03-09 Item 10C 44 of 47
Fund Transfer Amendments- Mid-Year
Transfers In Transfers Out
Increase Increase
Description Department (Decrease) (Decrease)
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) Recent storm activity coupled with high tides resulted in the loss of a
significant amount of sand at Beacon Beach.Continued loss of sand could Engineering
activate the historic beach landslide.Funding is required to create sand berms to
protect the area.
General Fund (101) $ 20,000
Capital Improvements Fund (401) $ 20,000
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) The west side of Highway 101 across from Las Olas restaurant was
missing rip rap.Left unprotected this roadway could be undermined,jeopardizing Engineering
all users of the roadway.Repairs consisted of placing large rip rap slope
protection along the unprotected reach.
General Fund(101) $ 24,000
Capital Improvements Fund (401) $ 24,000
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) Recent storm activity coupled with high tides resulted in the loss of a
significant amount of sand in front of the lifeguard tower on Moonlight Beach. Engineering
The loss of sand exposed the large rip rap that was placed along the base of the
tower to protect its foundation.Repairs included adding rip rap and sand in front
of the lifeguard tower.
General Fund (101) $ 70,000
Capital Improvements Fund (401) $ 70,000
Emergency transfer from the General Fund(101)to the Capital Improvement Public Works
Fund(401) In December 2015,staff was notified that segments of north bound
Highway 101 by the lagoon in Cardiff were unsafe for vehicles.This was due to Engineering
portions of the lagoon that are not protected with rip rap being undermined.
Repairs included adding rip rap to the impacted areas.
General Fund (101) $ 68,000
Capital Improvements Fund (401) $ 68,000
Increase transfer from the General Fund(101)and decrease transfer from the Public Works
Restricted Donations&Contributions Fund(229)to the Capital Improvement
Fund(401) On January 13,2015 City Council approved changes to the funding of Engineering
the Leo Mullen Sports Park artificial turf project.Additional funding from the
General Fund was authorized to replace funding originally planned from grants
and donations.The overall project budget was increased $77,000
General Fund (101) $ 549,600
Restricted Donations&Contributions Fund (229) $ (472,000)
Capital Improvements Fund (401) $ 77,600
2016-03-09 Item 10C 45 of 47
Fund Transfer Amendments- Mid-Year
Transfers In Transfers Out
Increase Increase
Description Department (Decrease) (Decrease)
Transfer from the General Fund(101)to the Community Development Block Planning and
Grant Fund(222): The City of Encinitas has been an entitlement community since Building
1990 and has been receiving Community Development Block Grant(CDBG)funds
directly from the Department of Housing and Urban Development(HUD). Each
year,the city budgets CDBG activities and programs based on the annual grant
allocation from HUD,as well as any unspent funds from previous years.At this
time,a transfer is requested from the General Fund in the amount of$13,998 to
cover CDBG expenses the were incurred in prior years and were not reimbursed
from the CDBG grant.This transfer will subsidize the grant amount awarded by
HUD and will bring the CDBG fund into balance.This requested transfer amount
is the result of activities that were not fully reimbursed.Staff has thoroughly
investigated these activities and has determined that they are not recoverable
from HUD.
General Fund (101) $ 13,998
Community Development Block Grant Fund (222) $ 13,998
Eliminate transfers from the State Capital Grant Fund(203) and Regional Public Works
Traffic Mitigation Fees Fund(234) to the Capital Improvements Fund
(401). Leucadia Blvd Roundabout @ Hygeia (CS1613): Funds were Engineering
budgeted assuming that the city would receive a ATP grant in the amount
of$1,300,000. It was also assumed that a $200,000 match would improve
the scoring of the grant. Based on input from Caltrans it was determined
that roundabout projects would not receive grant funding from the ATP
grant-cycle 2 and a grant application was not submitted. This adjustment
eliminates the transfer of the anticipated revenue to the Capital
Improvement Fund.
State Capital Grant Fund(203) $ (1,300,000)
Regional Traffic Mitigation Fees Fund (234) $ (200,000)
Capital Improvements Fund (401) $ (1,500,000)
$ (1,226,402) $ (1,226,402)
2016-03-09 Item 10C 46 of 47
Fund Transfer Amendments- Mid-Year
Transfers In Transfers Out
Increase Increase
Description Department (Decrease) (Decrease)
Fund Totals
General Fund (101) $ - $ 745,598
State Capital Grant Fund (203) - (1,300,000)
Community Development Block Grant Fund (222) 13,998 -
Restricted Donations &Contributions Fund (229) - (472,000)
Regional Traffic Mitigation Fees Fund (234) - (200,000)
Capital Improvements Fund (401) (1,240,400) -
$(1,226,402) $(1,226,402)
2016-03-09 Item 10C 47 of 47