2015-12-15 Spec Mtg ENCINITAS RANCH GOLF AUTHORITY
SPECIAL MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1-.N 1 N l TA 4 1275 Quail Gardens Drive, Encinitas, CA
PV11AH TUESDAY, DECEMBER 15,2015,at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:30 P.M.
Directors Present: Chair Richard Houk,Vice Chair Cindy Jacob,Directors Karen P. Brust(City
Manager), Glenn Pruim (Director of Public Works) and Lisa Rudloff
(Director of Parks and Recreation)
Absent: None
Also Present: John McNair, Erik Johnson, Kent Graff, JC Resorts; Chris Calkins, Carltas;
Tim Nash (Finance Director), Cindy Choquette (Finance Manager), Kathy
Hollywood (Board Secretary), City of Encinitas; Dick Stern, Encinitas
Ranch HOA
There being a quorum present,the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the October 27, 2015 regular meeting.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Jacob seconded to approve the minutes of the October 27, 2015 as
presented. Motion carried. Ayes: Brust, Houk, Jacob, Pruim, Rudloff. Nays: None.
Absent: None. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
October 2015 and November 2015. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the financial summaries and the Capital Reserves for October and
November 2015.
3. Presentation of Encinitas Ranch Golf Authority Annual Financial Report for the Fiscal Year
Ended June 30, 2015. Contact Person: Tim Nash,Encinitas Finance Director
RECOMMENDED ACTION: Accept and file the Fiscal Year Ended June 30, 2015
Annual Financial Report for the Encinitas Ranch Golf Authority(ERGA).
Mr.Nash introduced Finance Manager Cindy Choquette and presented the staff report.
ACTION:
Rudloff moved, Pruim seconded to accept and file the Fiscal Year ended June 30,2015
Annual Financial Report for the Encinitas Ranch Golf Authority (ERGA). Motion
carried. Ayes: Brust, Houk, Jacob, Pruim, Rudloff. Nays: None. Absent: None.
Abstain: None.
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Graff reported on course maintenance.
Mr. Stern asked about the ERGA report back to the City Council.
Mr.Nash reported on insurance coverage for ERGA/ERGC and board members.
Chair Houk requested that an item be placed on a future agenda regarding management
compensation bonuses.
Mr. Houk announced that the Encinitas Rotary Foundation's Annual Wine and Food Festival would
be held at the golf course and the contract had been finalized.
ADJOURNED
Chair Houk adjourned the meeting at 5:02 P.M.
Kathy Hollywood,Board Secretary Richard Houk, Chair