2015-08-25 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
ENCINITAS 1275 Quail Gardens Drive, Encinitas, CA
RAN( Ft TUESDAY,AUGUST 25,2015, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:31 P.M.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Directors Glenn Pruim
(Director of Public Works) and Lisa Rudloff (Director of Parks and
Recreation)
Absent: None
Also Present: Erik Johnson, John McNair,JC Resorts; Tim Nash(Finance Director),Kathy
Hollywood (Board Secretary), City of Encinitas; Dick Stern, Encinitas
Ranch HOA
There being a quorum present,the meeting was in order.
Board Secretary Hollywood noted that new City Manager Karen Brust would be starting on
September 1 and would be attending the next ERGA Board Meeting.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the June 23, 2015 regular meeting.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Jacob seconded to approve the minutes of the June 23, 2015 as
presented. Motion carried. Ayes: Houk,Jacob,Pruim, Rudloff. Nays: None. Absent:
None. Abstain: None
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
June and July 2015. Contact Person: JC Resorts,Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson and Mr. McNair reviewed the financial summaries and the Capital Reserves for
June and July 2015.
3. Go1fTEC Building Project Capital Expenses FY 2014/15. Contact Person: JC Resorts, Erik
Johnson.
RECOMMENDED ACTION: ERGA Board of Directors to approve the $24,436 in
additional construction expenses related to the Go1fTEC building to be deducted from the
$70,867 FY 2014/15 Short Term Capital Reserve.
Mr.Johnson reviewed the project estimated costs compared to the actual costs.
ACTION:
Pruim moved, Rudloff seconded to approve the $24,436 in additional construction
expenses related to the GoifTEC building to be deducted from the $70,867 FY 2014/15
Short Term Capital Reserve. Motion carried. Ayes: Houk, Jacob, Pruim, Rudloff.
Nays: None. Absent: None. Abstain: None
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr.Johnson stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair stated that the Golf Course was in contention to host the Annual Wine and Food
Festival in 2016.
Mr. Houk provided an overview of the Encinitas Rotary Foundation's annual Wine and Food
Festival.
Director Rudloff reported that the current City Recreation Guide included advertisement for the
Golf Course and reported on items going before the City Council that may impact golf course
operations.
Mr. Stern reported on the repainting of utility boxes.
Mr. Nash reported that at the last Board meeting, staff was directed to review the contingency
reserve policy wording to determine if it would allow the payment of deductibles from the reserve
fund. He stated that staff had reviewed the policy and the language was broad enough and sufficient
to allow the payment of deductibles from the reserve fund if necessary.
ADJOURNED
Chair Houk adjo M ed the meeting at 5:23 P.M.
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