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2015-09-15 MINUTES OF THE ENCINITAS CITY YOUTH COMMISSION REGULAR MEETING SEP. 2, 2015, 4:30 PM 505 S. VULCAN AVENUE, ENCINITAS, CA 1. CALL TO ORDER Commissioner A. Barth called the meeting to order at 4:33 PM 2. ROLL CALL Present: Commissioners A. Barth, N. Barth, Brookes, Conger, Forrest, Galloway, Maskiewicz, Muir, Wimsatt, and Vitenson Also Present: Director of Parks and Recreation Rudloff, Recreation Superintendent Gorham, Recreation Supervisor Buck, and Management Analyst Roff Absent: None 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS AND PROCLAMATIONS 4A. Commissioners Oath of Office conducted by Commission Secretary Roff All Commissioners took the Oath of Office. 5. ORAL COMMUNICATIONS/ POSSIBLE DIRECTION TO STAFF None 6. CHANGES TO THE AGENDA Staff requested Action Items be presented in the following order: 8D, 8A, 8C, and 8B. ACTION COMMISSIONER A. BARTH MOTIONED TO ADOPT THE SEP. 2, 2015 AGENDA WITH CHANGES, SECOND BY COMMISSIONER MASKIEWICZ, MOTION CARRIED UNANIMOUSLY, 10-0. 7. APPROVAL OF THE MINUTES 7A. Approval of the May 6, 2015 regular meeting minutes. ACTION COMMISSIONER FORREST MOTIONED TO ADOPT THE MAY 6, 2015 REGULAR MEETING MINUTES, SECOND BY COMMISSIONER N. BARTH, MOTION CARRIED 7-0 (COMMISSIONERS BROOKES, VITENSON AND MASKIEWICZ ABSTAINED). Approval of the June 3, 2015 special meeting minutes. ACTION COMMISSIONER WIMSATT MOTIONED TO ADOPT THE JUNE 3, 2015 SPECIAL MEETING MINUTES, SECOND BY COMMISSIONER MASKIEWICZ, MOTION CARRIED 8-0 (COMMISSIONERS BROOKES AND VITENSON ABSTAINED). 8. ACTION ITEMS 8D. Youth Commission Participation in a City Educational Video Production Commissioners received a presentation from IT Manager Tufts, GIS Manager Flynn, Management Analyst Zenns, and Think Parallax Co-Founder Jonathon Hanwitt on the production of a City Educational Video. Commissioner Maskiewicz volunteered to narrate the video and Commission consensus was unanimous to have Commissioner Maskiewicz narrate the video. 8A. Youth Commission Chair and Vice-Chair Election of Chair Commission Secretary Roff opened nominations for Youth Commission Chair. Commissioner A. Barth nominated Commissioner N. Barth for Chair, and Commissioner N. Barth accepted the nomination. Commissioner Wimsatt nominated Commissioner Forrest for Chair, and Commissioner Forrest accepted the nomination. Hearing no more nominations, the nominations were closed. Commissioner Forrest was elected Chair receiving six votes, and Commissioner N. Barth receiving four votes. Election of Vice Chair Commission Secretary Roff opened nominations for Youth Commission Vice Chair. Commissioner N. Barth nominated Commission Muir for Vice Chair, and Commissioner Muir accepted the nomination. Commissioner Maskiewicz nominated himself for Vice Chair. Hearing no more nominations, the nominations were closed. Commissioner Maskiewicz was elected Vice Chair receiving five votes, Commissioner Muir receiving four votes, and one write in vote for Commissioner N. Barth. 8C. FY 2014-2015 Youth Commission Work Plan and 2015-16 Youth Commission Calendar Commissioners reviewed the FY 2014-15 work plan and reviewed and discussed the FY 2015-16 calendar and suggested Monday, Sep. 14, 2015 or Friday, Sep. 25, 2015 for the Youth Commission Orientation Work Shop. Commissioners discussed tentative dates for the 2016 Youth Summit and suggested the month of April, but not to conflict with spring break or testing. 8B. Commission Member Resource Handbook Recreation Superintendent Gorham presented a Commission Orientation and an overview of the Commission Member Resource Handbook. 9. INFORMATIONAL ITEMS 9A. Youth and Teen Operations Report – August 2015 Recreation Supervisor Buck presented the August Operations Report. 10. COMMISSION MEMBER INITIATED AGENDA ITEM None 11. FUTURE AGENDA ITEMS ADDED BY COMMISSION MEMBERS None 12. COMMISSION REPORT 12A. Commissioners Corner- Commissioners provided informational updates on youth related topics. ADJOURNMENT Commissioner A. Barth adjourned the meeting at 6:01 pm.