FY2015-16 and FY2016-17 Operating Budget i
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The front and back cover of the Operating Budget highlight the beauty of
Encinitas and its distinct character. The photos were provided by city staff
and the internet.
Copies of the document are available on the City's website and in the
City of Encinitas front Lobby
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F
Mayor
Kristin Gaspar
Deputy Mayor —_ Council Member
Catherine S. Blakespear ,,. Tony Kranz
Elected Officials
Council Member Council Member
Mark Muir Lisa Shaffer
Ac know Ce dgements
Thank you for taking the time to read our budget. Our budget is truly a team effort that
involves many different levels of staff. Their assistance is invaluable as they provide
analysis and overall review of operating and project related expenses. The budget
process is a year-round activity which involves monitoring, problem solving, and
planning for the current and next budget year. A special thanks to staff throughout the
City for the many hours of budget preparation, review, and analysis.
We would also like to thank the Mayor and members of the City Council for their
guidance during the budget preparation process.
Additional information regarding the City of Encinitas can be found on the City's website
at www.encinitasca.gov.
Cabinet Team Members
City Manager Lawrence A. Watt - Interim
Deputy City Manager Vacant
City Clerk/Legislative Services Director Kathy Hollywood
Engineering/Public Works Director Glenn Pruim
Finance Director Tim Nash
Fire Chief Michael Daigle
Human Resources Manager Jodene Dunphy
Chief Information Officer Lynne Tufts
Law Enforcement Services Director Captain Theresa Adams-Hydar
Parks & Recreation Director Lisa Rudloff
Planning & Building Director Jeff Murphy
Risk Management Manager Jace Schwarm
Cat awe Buq e� t Super
Shawn Atherton Nancy Rau
Judith Atwood Lisa Roner
Erin Chapman Christine Ruess
Wendy Flynn Maureen Salmon
James Gilliam Teri Shoemaker
Tom Gallup Mike Stauffer
Mark Hosford Nancy Sullivan
Corina Jimenez Donna Trotter
Marta Lundgren Bill Wilson
Bob McSeveney Bryce Wilson
Kathy Noel Gina Zenns
City Of Encinitas
Operating Budgets for Fiscal Years 2015-16 & FY2016-17
Table of Contents
Chapter 1 — Introduction Page
Budget Transmittal Letter........................................................................................... 1 -2
Executive Summary................................................................................................ 1 -4
Strategic Plan Summary.......................................................................................... 1 - 17
BudgetUser's Guide.. .................................................................................................... ...... 1 - 18
Organizational Overview ........................................................................................................ 1 -24
Organizational Chart............................................................................................................... 1 -27
Chapter 2 - Financial Summaries
Budget Summary FY 2015-16 Schedule A............................................................................. 2 -2
Budget Summary FY 2016-17 Schedule A............................................................................. 2 -4
City Revenue and Expenditure Chart FY 2015-16 — General Fund.................................. 2 -6
City Revenue and Expenditure Chart FY 2016-17— General Fund........................................ 2 -7
Cardiff Sanitary Division Revenue and Expenditure Chart FY 2015-16.................................. 2 -8
Encinitas Sanitary Division Revenue and Expenditure Chart FY 2015-16.............................. 2 -9
Cardiff Sanitary Division Revenue and Expenditure Chart FY 2016-17.................................. 2 - 10
Encinitas Sanitary Division Revenue and Expenditure Chart FY 2016-17.............................. 2 - 11
Revenue and Expenditure by Fund Source............................................................................ 2 - 12
City Revenues—All Revenue Sources Chart FY 2015-16 ..................................................... 2 - 18
City Revenues—All Revenue Sources Chart FY 2016-17 ..................................................... 2 - 19
Detail of General Fund Revenues, Expenditures and Transfers...................................... 2 -20
Operating Expenditures by Department Chart FY 2015-16.................................................... 2 -22
Operating Expenditures by Department Chart FY 2016-17.................................................... 2 -23
Citywide Summary of Expenditures and Personnel...................................................... 2 -24
Interfund Transfer Schedule Operating FY 2015-16 and FY 2016-17 .................................... 2 -26
Department Personnel Summary ........................................................................................... 2 -28
Chapter 3 - Revenues
Revenues by Fund Source ..................................................................................................... 3 -2
Cardiff Sanitary Division - Revenues by Fund Source......................................................... 3 - 19
Encinitas Sanitary Division - Revenues by Fund Source........................................................ 3 -20
Internal Service Funds- Revenues by Fund Source .............................................................. 3 -21
Chapter 4 - Expenditure Detail
General Government Expenditure Summary................................................................. 4 -9
Planning & Building Expenditure Summary................................................................... 4 -47
Public Safety Expenditure Summary............................................................................. 4 -75
Law Enforcement Expenditure Summary................................................. 4 -79
Fire & Marine Expenditure Summary................................................................ 4 -95
Public Works Expenditure Summary............................................................................. 4 - 115
Public Works Admin and Field Ops Expenditure Summary....................... ... 4 - 121
Engineering Expenditure Summary................................................................... 4 - 171
Parks & Recreation Expenditure Summary................................................................... 4 - 195
Chapter 5 - Appendices
Resolution Adopting FY 2015-16 Operating and CIP Program................................................... A-2
Resolution Adopting Annual Appropriations Limit............................................................... B —2
Position Titles and Pay Ranges.............. ............................................................................. C-2
Reserve Policy............................ ...................................................................................... D-2
Assumption Table for Budget Development............................................................... E— 3
Glossary of Acronyms ................................... .................................................................. F—2
Glossary............................................................................................................. G -2
ii
4
CITY OF
NTRODUCTION
June 10, 2015
Fiscal Years 2015-16 and 2016-17 Biennial Budget Transmittal Letter
To the Honorable City Council and Citizens of the City of Encinitas:
I am pleased to present the biennial Operating Budget for Fiscal Years 2015-16 and 2016-17 that will
allow the City of Encinitas to continue to deliver services and amenities to the citizens of Encinitas. The
City operates on a two year budget cycle with fiscal years established July through June of each year.
After several months of deliberations and public input the City Council on June 10, 2015 approved the
biennial budget.
The City Council, through its adopted Strategic Plan, has established a vision for the future and identified
the high priority initiatives for the coming years.To aid in the implementation of the Strategic Plan focus
areas were established for Transportation,Arts and Culture, Environment, Economic Development,
Recreation, Public Safety, Community Planning, and Organizational Efficiency and Effectiveness. The
Strategic Plan provided a framework for the development of the biennial budget.
As we enter this next fiscal year(FY2015-16),the United States economy continues to grow. Nationally,
the real Gross Domestic Product (GDP) has shown increases in nine of the last ten quarters (Q4-2012
through Q1-2015).The Conference Board Leading Economic Index for the U.S.was up in May 2015 for
the 24th consecutive month. Regionally, the Index of Leading Economic Indicators for San Diego County
shows that our regional economy has been generally in a state of improvement for the past four years
with the index increasing from 112 in January 2011 to 139.7 in May 2015. According to authors of the
index,the outlook for the local economy continues to be positive. The strongest indicators of economic
growth in the index are in the areas of new building permits and employment.
Unemployment in San Diego County is currently at 4.9%, lower than the U.S. average (5.6%), and
significantly lower than the California unemployment rate (6.7%). The housing market in San Diego
County continues to be very strong with the median price for a single family home at$535,000 which is
a 7.1% increase from the prior year. In Encinitas the median price for a single family home is now
$983,500, an increase of 18.1%over the last year.
The city's strong fiscal health continues as is evident in a balanced budget,full contingency reserves, a
debt ratio that meets City Council policy, and a AAA credit rating from Standard & Poors. A six-year
Capital Improvement Program and Financial Plan was also introduced and approved as part of the
budget hearings and this plan continues to indicate long-term fiscal sustainability for the City of
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Encinitas. The six-year Capital Improvement Program and Financial Plan are presented in a separate
document.
Highlights of the biennial budget include the addition of three Fire Engineer positions to fill the shifts
previously covered through overtime at Station 6. Marine Safety staffing has been bolstered with
additional funds for seasonal lifeguards and the addition of two portable lifeguard towers to address the
ever increasing popularity of the beaches in Encinitas and the longer warm weather season. Dedicated
funding for facility maintenance of$1,000,000 per year has been included in the General Fund budget
and approximately$100,000 per year has been included in the City Manager's budget to coordinate the
Environmental Work program of the city.
I would like to thank the City Council for their on-going dedication and leadership to this City.A
significant amount of Council time and effort was spent to develop this budget and insure its alignment
with your strategic plan. I also want to thank our city staff for their dedication and hard work to both
this organization as well as the community.
Respectfully Submitted,
Lawrence A. Watt
Interim City Manager
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Executive Summary
CITY OVERVIEW
Encinitas is located in northern San Diego County along six miles of the Pacific coastline, with a
population of over 60,000 residents. Encinitas was incorporated as a general law City on October 1,
1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff-by-the-
Sea, Leucadia and Olivenhain; these
communities continue to retain their own
distinctive charm. Encinitas boasts outstanding r
beaches, unbeatable surfing, and the largest
coastal wetland in San Diego County, the San
Elijo Lagoon Ecological Reserve. The City's
downtown along Coast Highway 101 is a
shopping district more than 100 years old that ,,� ..........
features historic architecture, quaint shops,
sidewalk cafes, and restaurants framed by flower
baskets. The natural beauty of the communities,
the moderate Mediterranean climate and the
many recreational and cultural activities make -
Encinitas a spectacular and highly desirable place
to call home.
SERVICES PROVIDED
The City provides a full range of services such as:
: Affordable Housing Programs Planning and Development Services
Code Enforcement > Recreational Programs
: Fire Protection and Prevention > Sewer Services
Library and Arts Program > Streets, Traffic Circulation and Calming
: Marine Safety& Lifeguards Stormwater Monitoring and Treatment
Parks, Beaches and Open Space
Many municipal services are provided contractually. Some of these contracted services include:
Building Permit Services
Facility/Building Maintenance
Inspection Services
Landscape Maintenance
Law Enforcement and Traffic Patrol(contract with the County of San Diego Sheriffs Department)
Park Maintenance
Streetlight and Traffic Signal Maintenance
Solid Waste Services(including recycling and household hazardous waste)
The City encourages public participation through various Commissions. The City's Commissions include the
Planning Commission, Senior Citizen Commission, Parks and Recreation Commission, Youth Commission,
Commission for the Arts, Traffic and Public Safety Commission and Environmental Commission. The purpose of
each Commission is to provide guidance and advisory opinions to the Council and resolve issues affecting its
functional areas. The City Council appoints the Commissioners and exercises oversight responsibility over each
body.
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Executive Summary
FISCAL STRENGTHS AND CHALLENGES
Strengths
California's economy mirrors that of the U.S. economy. Both the nation and California's economic conditions have
recovered from the Great Recession and appear stable. The City's revenue continues to show growth due to a
strengthening housing market, increased development activity, as well as increased property tax, sales tax and
Transient Occupancy Tax (TOT) revenue, all of which are reflective of an improving economy.
Total assessed property value, which sets the base for the property tax revenue, has continued to increase even
through the recession. The rate of growth has been increasing steadily over the last few years with a projected
increase of 6.47%for FY 2015-16.
Net Taxable Value Rate of Growth
Fiscal Year Current Secured Increase(Decrease)
FY 2005-06 $ 9,151,396,361 10.3%
FY 2006-07 $10,018,456,869 9.5%
FY 2007-08 $10,687,153,501 6.7%
FY 2008-09 $11,257,078,689 5.3%
FY 2009-10 $11,337,567,912 0.7%
FY 2010-11 $11,342,196,856 .04%
FY 2011-12 $11,497,856,689 1.4%
FY 2012-13 $11,723,928,670 2.0%
FY 2013-14 $12,147,361,463 3.6%
FY 2014-15 $12,870,003,660 5.9%
FY 2015-16(Projected) $13,702,972,188 6.5%
The City's largest revenue source is property tax, which makes up 62% of the General Fund revenues. Property
taxes are considered a relatively stable revenue source and are generally less vulnerable to economic downturns
and can even increase during a recession. Since the City's incorporation, the City has seen an increase in
property tax revenue every year due to rising home prices and the "Prop 13 Cushion" where many homes are
assessed below their market value and add value to the tax rolls when reassessed upon change of ownership.
The City of Encinitas has an issuer credit rating of AAA the highest rating assigned to a debt issuer by Standard &
Poor's (S&P), a leading international independent credit rating agency. In conducting their rating analysis, S&P
evaluated the rigor of the City's financial management practices including managerial decisions, policies and
practices that apply directly to the City's financial position and operations, debt burden and other key credit
factors. They also looked at the City's ability to implement timely and sound financial operational decisions in
response to economic and fiscal demands.
Strong reserves position the City to weather significant economic downturns more effectively, manage the
consequences of outside agency actions that may result in revenue reductions, and address unexpected
emergencies such as natural disasters, or excessive liabilities or legal judgments against the City. In addition,
the City's reserves are one of several factors considered by rating agencies and a strong reserve balance is an
important credit feature. The City's reserve policy includes a Contingency Reserve which is reset each year to
20% of operating expenditures and a Budget Stabilization Reserve that is reset each year to 2% of operating
revenues. All remaining fund balance is classified as unassigned fund balance.
The City has a rigorous budget and financial planning process that allows for quick reaction to economic
changes, including modified Zero-Based Budgeting, Quarterly Spending Plans, Organizational Analyses and
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Executive Summary
Capital Improvement Project Prioritization. These processes are described in more detail in the Budget Process
and Long Range Financial Planning Section of this document.
Challenges
The Governor's FY 2015-16 budget pays down debt and saves for a rainy day as it implements the first year of
Proposition 2. Proposition 2 was designed to help the state save when economic times are good. Higher
revenues from capital gains will both be saved and used to pay down debts. By the end of the year, the State's
Rainy Day Fund will have a total balance of $3.5 billion. However, the state also continues to have hundreds of
billions of dollars in liabilities for deferred maintenance on its aging infrastructure and for retiree health care
benefits for state employees and various pension benefits. Ongoing uncertainty of future State actions adds an
additional challenge to the City's long term financial planning.
Recent changes by CalPERS in actuarial assumptions and rate smoothing methods will result in significant rate
increases for several years ahead. The City has calculated personnel costs based on projected future employer
contribution rates provided by CalPERS.
ASSUMPTIONS USED TO ESTIMATE REVENUES AND EXPENDITURES
Assumptions take into consideration historic trends, projected economic activity, and/or cost-of-living indices.
Certain expenditures may be predictable because of existing contracts, rate or cost information. If a contract is
currently in place, the budget reflects the actual contract amount; a cost growth projection is not applied. For
other revenue and expense accounts, growth assumptions are made.
The charts below indicate the assumptions applied when projecting key revenue and expenditure sources.
Revenue Increase(Decrease) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21
Property Tax(Current Secured)* 10.30% 3.40% 3.50% 3.50% 3.50% 3.50%
Sales Tax* 4.00% 2.00°/% 2.50°/% 2.50% 2.50% 2.50°/%
Transient Occupancy Tax* 36.00% 2.00% 2.00% 2.00% 2.00% 2.00%
Franchise Fees* -2.00% 1.00% 1.00% 1.00% 1.00% 1.00%
Highway User Tax(Gas Tax) 13.80% 0.00% 0.00% 0.00% 0.00% 0.00%
ESD Sewer Charges 0.00% 0.00% 0.00% 0.00% 5.00% 5.00%
CSD Sewer Charges 4.00% 3.00% 4.00% 3.00% 5.00% 5.00%
Revenue increases in FY2075-76 area one-time adjustment to bring estimates in line with actual revenue receipts.
Expenditure Increase(Decrease) 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21
Materials&Supplies 2.50% 2.50% 2.50% 2.50% 2.50% 2.50°/a
Contract&Services(except Sheriff) 2.50% 2.50% 2.50% 2.50% 2.50% 2.50%
Sheriff Contract with County 3.20% 4.40% 4.70% 4.90% 5.40% 5.40°/a
Personnel Per contract agreements
Staff takes a conservative approach to estimating revenues and expenditures. This often means that year end
revenues are slightly higher than budget projections and expenditures slightly lower. Assumptions and their
justification are explained in detail in the Revenues and Expenditures sections of the Executive Summary.
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Executive Summary
BUDGET OVERVIEW
The City of Encinitas operates over sixty distinct funds. The General Fund is the City's largest and most
discretionary fund and pays for many general governmental activities such as law enforcement, fire protection,
parks, beaches and street maintenance. Each fund is considered a separate accounting entity, with a separate
set of self-balancing accounts that record assets, liabilities, fund equity (e.g., fund balance), revenues and
expenditures. The City develops a two-year operating budget for planning purposes and appropriates funds
annually for operations and the Capital Improvement Program (CIP) prior to the start of each fiscal year, which
begins on July 1. The City Operating Budget (all funds) for FY 2015-16 totals $76.6 million and is expected to
generate revenues of$89 million.
The approved FY 2015-16 and FY 2016-17 budget is balanced in both years. Projected revenues are sufficient
to pay for operating requirements, including debt service payments, with funds remaining to meet projected
capital requirements and maintain reserves. This has been accomplished by developing realistic budget
assumptions, focusing on core service demands and prioritizing the capital plan, while focusing on the Council's
highest priorities of insuring public safety, maintaining the City's sizeable infrastructure system and providing core
services to residents and businesses.
Budget Assumptions for FY 2015-16 and FY 2016-17
The planning stage of budget preparation involves evaluating the outside forces that effect funding decisions:
national, state, and local economic conditions; federal and state mandates; political environment; social
environment; citizen concerns; and outside agency collaboration opportunities. Based on the state of the
economy, the following assumptions were made to guide the development of the budget:
• General Fund revenue estimates have been historically conservative creating an annual revenue surplus.
Based on property and sales tax trends, projections were adjusted from FY 2014-15 to reflect an increase in
the General Fund tax category. As a result, estimated revenue is increasing significantly in FY 2015-16 with
a modest increase in FY 2016-17.
• All General Fund reserves are at target levels including a Contingency Reserve equivalent to 20%of
operating expenditures and a Budget Stabilization Reserve equal to 2%of revenues
• The approved budget includes current levels of service for law enforcement and traffic enforcement, with an
increase in fire protection to fund an additional three fire engineers at Station 6
• Funding to maintain the City's core infrastructure (Streets, Drainage, Sewer, Facilities, Information
Technology) including the creation of a new internal service fund for Facility Maintenance
• Provides for continuous operation of all parks and beaches with increased funding for marine safety staffing
and addition of two lifeguard towers
• Provides for continuous operation of City Hall with no reduction in hours of service
• Funding for all provisions of current labor contracts
• Includes funding for employer rate increases associated with changes in CalPERS employer rates (with most
recent known rate increases)
• Funding for Council's highest priority projects
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Executive Summary
BUDGET PROCESS AND LONG-RANGE FINANCIAL PLANNING
The budget process can vary from year to year, depending on economic conditions, activities at the State and
Federal level, management leadership style, political factors, and scheduling priorities. Regardless of the
process, the City adheres to certain budgeting and financial planning principles.
Two-Year Budget Cycle
The City shifted to a two-year budget cycle in FY 2001-02. As part of this process, two separate twelve-month
budgets are prepared and submitted to the City Council every other year. The City Council appropriates
operating and capital improvement program funds for the first year only as required by State of California statute.
Since converting to the biennial budget process, the City has gained efficiency and reduced production time by
not reproducing a comprehensive document in the second year of this two-year process. Instead, a more
condensed, summary document is developed in the second year to disclose any substantive changes and to
provide an updated forecast (referred to as the "Second Year Revise").
Modified Zero-Based Budgeting
Under the leadership of the City Manager, the City utilizes a modified Zero-Based Budgeting (ZBB) methodology.
With ZBB, historical information is taken into consideration for assessing trends, but does not provide justification
for future expenditures. ZBB is a more time-consuming process compared to incremental budgeting, but the City
experiences many advantages with this alternate process. The ZBB approach shifts budget attention away from
adding to the current-year program and focuses consideration on increases to the minimum level of operational
support. ZBB is successful in educating the City Council and upper-level management on the nature and details
of programs and/or services. The modified ZBB approach also encourages redirection of resources within the
budget into more productive programs and activities.
Quarterly Spending Plans
The City Manager requires each Department to develop quarterly spending plans during the fiscal year. The
quarterly spending plans indicate when Departments expect to implement services and programs, and thereby
expend resources.
Following each quarter, the City Manager and Finance staff meet with Departments to evaluate their quarterly
spending plans and determine whether Departments were able to achieve their objectives according to the
prescribed schedule. This process allows for candid and frequent discussion on use of resources and allows for
the timely redirection of resources when necessary.
FY 2015-16 and FY 2016-17 Operating Budget Process
The City of Encinitas prepares a two-year Operating Budget and six-year Financial Plan/Capital Improvement
Program for all funds. This process involves staff bringing forward budget workshops to Council for direction and
public input. The budget workshops began in March 2015 and spanned the course of several months. This year,
Council was presented with a change in the budget development approach for the Operating budget process.
This change involved staff bringing forward a base budget with decision package requests from departments.
Using a decision package matrix, Council evaluated each request independently and provided staff with direction
to include the request in the proposed base budget or not fund the request.
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Executive Summary
On May 13, 2015 staff provided an in-depth presentation with a focus on variances between the current fiscal
year operating budget and the proposed two-year operating budget. City Council gave tentative approval to
funding the base budget and all decision packages presented with two exceptions. The $130,000 requested in
FY 2015-16 for painting and carpet replacement in the Community/Senior Center was not funded in the General
Fund and was moved to the new Facilities Capital Maintenance Fund (403) for funding. The request for contract
support to the Environmental Coordination Work Program of$104,000 in FY 2015-16 and $107,640 in FY 2016-
17 was placed in a reserve in the City Manager Department budget pending the new City Manager's evaluation
of organizational needs within the department.
On May 27, 2015 staff brought back the proposed operating and capital improvement budgets for further Council
review. Staff prepared the final operating and capital improvement program budgets based on direction provided
by Council at each of the budget workshops and the final budget was adopted by Council on June 10, 2015.
Staff will present quarterly updates to the Council on the fiscal status of the City and the budget beginning in
November 2015.
Amendments to the budget may be brought to the City Council for consideration throughout the fiscal year.
Amendments are generally submitted to the City Council for consideration as part of the updated revenue and
expenditure forecasts developed at mid-year. This helps to ensure that adequate funding sources are identified
prior to recommending that the City Council authorize additional expenditures.
Forecast and Major Revenue Assumptions
The general approach to forecasting is to apply a conservative philosophy that does not overstate revenue nor
understate expenditures. The value of forecasting determines if the City will have sufficient resources to meet the
resource requirements of ongoing, planned, or mandated programs utilizing assumptions based on financial
policies and economic trends. In short, forecasting provides an estimate of the financial flexibility of the City, as
well as insight into tax, revenues and service options the Council must address.
Our forecasting methodology reflects a combination of internal analysis and locally generated consensus
forecasts covering such factors as population growth, retail sales, and inflation. For the revenue forecasts we
evaluate prior year actual collections and project the balance of the current fiscal year based on prior year trend
analysis in conjunction with current information provided by relevant sources. For the remaining years of the
revenue forecast we look to consensus forecasts (such as the US Bureau of Economic Analysis, USD Burnham-
Moores Center for Real Estate, and HDL Coren and Cone) for an indication of the expected trends in key
economic and demographic indicators. Typically these forecasts cover the nation or state as a whole, so
adjustments to reflect unique local conditions are sometimes necessary.
In general, we seek to match revenue sources with the economic and/or demographic variables that most directly
affect year-to-year changes in those revenues. For example, revenue such as sales tax will reflect consensus
forecasts related to taxable sales growth; whereas, revenue from building permits and plan review will be tied to
the expected trends in development and redevelopment.
It is recognized that economic forecasting is not an exact science and at times relies upon professional judgment
to optimize the accuracy of revenues or expenditures. To reduce the risks of miscalculating revenues or
expenditures, we attempt to identify as many factors as possible that may contribute to changes in revenues and
expenditures. The City's revenue and expenditure budgets are comprised of many unique elements that respond
to a variety of external factors such as population growth, development, inflation, and interest rates.
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Executive S
Basis of Accounting
Governmental fund financial statements are reported using the current financial resources measurement focus
and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and
available. Revenue is considered to be available if it is collectible within the current period or soon enough
thereafter to pay liabilities of the current period. Expenditures are generally recorded when a liability is incurred.
The proprietary fund financial statements are reported using the economic resources measurement focus and the
accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is
incurred, regardless of the timing of related cash flows.
Basis of Budgeting
For the most part, the basis of budgeting is consistent with the basis of accounting discussed above. Any
budgeted funds that are not expensed by the end of the first year of the two-year budget can be "carried over" to
the second year by Council approval of a continuing appropriation request. All other unexpended appropriations
lapse at the end of the year. Any variations between budgeted and actual revenues and expenditures are
reported at year end, following the City's annual audit, to the City Council. At mid-fiscal year, a status report of
the operating budget and all capital projects is presented to the City Council.
PERSONNEL SUMMARY AND CHANGES Department FY 2014-15
City Council 1.00
The number of employees is measured in full-time equivalent City Clerk 5.00
(FTE) units. One FTE works full time, 2,080 hours per year; a City Manager 7.50
half-time employee working 1,040 hours per year counts as
0.5 FTE. For FY 2014-15, the City total authorized full-time Human Resources 5.35
equivalent is 215.90. There are increases to the authorized IT/GIS Division 12.00
FTE's in the adopted FY 2015-16 budget. The current FTE's Risk Management 2.50
are allocated by department. Finance 13.40
Planning 27.25
The City contracts for a number of services. Fire/Marine Safety 66.00
Performance/service standards are set by the City but the
number of FTE's required to implement the service is not Public Works 55.72
stated in the contracts. Where the actual number of FTE's Parks&Recreation 20.18
providing the service is known, the information is provided Subtotal 215.90
below: Proposed 3 FTE's(Station 6) 3.00
Adopted FY 2015-16 Total 218.90
Law Enforcement(provided through a contract with the County of San Diego)
Patrol Deputies 25.59
Supervisors 5.21
Traffic Deputies 8.90
Special Purpose Officers 5.80
Community Service Officers 3.50
Detectives 6.00
Total: 55.00
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Executive Summary
Building Services (provided by Esgil Corporation)
Building Official 1.00
Building Inspector 2.00
Counter Staff 2.00
Total: 5.00
Engineering Inspection Services (provided by Geopacifica)
Storm Water Inspector 1.00
Engineering Inspectors 3.41
Geotechnical Consultant 0.46
Total: 4.87
Legal Services (provided by Sabine & Morrison)
1 Attorney (on retainer), additional attorneys as needed
Information Technology/GIS
2 part time contract employees for reporting and general assistance
Community and Senior Center Operations
Up to (14) part-time/hourly staff at any given time to assist the public with facility rentals and events and also
provide general customer services and support for center operations (These part-time/hourly staff serve on
an as-needed basis and typically do not maintain a permanent work schedule).
Recreation Services
Up to (3) part-time/hourly staff at any given time to assist in event production (These part-time/hourly staff
serve on an as needed basis and typically do not maintain a permanent work schedule).
Recreation Programming
Up to (19) part-time/hourly staff at any given time to assist in recreation programming. Program fees paid by
participants offset costs (These part-time/hourly staff serve on an as needed basis and typically do not
maintain a permanent work schedule).
Senior Nutrition Grant
Up to (6) part-time/hourly staff at any given time to assist with the senior nutrition program. A County grant,
donations and City subsidy offset costs (These part-time/hourly staff serve on an as needed basis and
typically do not maintain a permanent work schedule).
Seasonal Lifeguard Services
55 Ocean lifeguards (contract employees for summer beach coverage, off-season hazardous conditions
coverage and Jr. Lifeguard program instruction).
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Executive Summary
Other Contracts include:
• Custodial Services - Blue Moon (Civic Center, Community/Senior Center), BB Perez (Library, Public Works
and Wastewater), T& T Janitorial (Park Restrooms)
• City Parks and Beaches parking lot sweeping —Cannon Pacific
• Landscape Maintenance - Excel Landscaping (City Parks, Beaches, Trails, Streetscapes, and Public Works)
• Tree Maintenance -West Coast Arborists
• Animal Services - County of San Diego (excluding dead animal removal)
• Dead Animal Removal - D&D Disposal
• Street Sweeping and Sidewalk Power Washing—Cannon Pacific
• Street Light Maintenance—Clark Telecom & Electric, Inc. (CTE)
• Traffic Signal Maintenance—Southwest Signal
• Vegetation Management—County of San Diego Probation Crews
• Traffic Striping and Legend Painting - Orange County Striping Services, Inc.
• Concrete Repair— Ramona Paving
• Graffiti Removal—Can Do Maintenance
Following are the adopted changes to Personnel for FY 2015-16 and FY 2016-17
Finance Department:
The Finance Department submitted a request for reclassification of the following position. The request was
reviewed by an outside HR consultant and recommended for change in classification.
Finance Analyst 1/II/III
Current Class ificati on/Pay Grade Proposed Classification/Pay Grade
Finance Technician IIIIIIII Grade 13/21/22 Finance Analyst IIIIIIII Grade 24/25/42
The position is performing duties closely related in the Finance Analyst series, including budget
development and analysis, fiscal forecasting, support and assistance to client departments and city staff,
analysis of complex data and preparation of related reports, complex research in support of city programs,
interaction and monitoring of outside vendors/consultants.
FY 2015-16 Fiscal Impact: $5,133
FY 2016-17 Fiscal Impact: $9,371
1-12
Executive Summary
Fire Department (Fire Operations Division):
The Fire Department is increasing the following classification in the Fire Operations Division by 3.0 FTE's.
Fire En ineer
Current/Proposed Classification Fire Operations FTE's
Current Fire Operations 66.00 FTE's Proposed Fire Operations 69.00 FTE's
On May 23, 2012, the City Council approved the cost of additional staffing on a brush unit to cover the
Olivenhain area. The additional staffing consisted of a Firefighter and Fire Engineer position as an
overtime shift for each of 3 shifts. The staffing began as a 12-hour shift and transitioned to a 24-hour shift
upon completion of tenant improvements for Fire Station 6 located at 770 Rancho Santa Fe Road.
After considering that the addition of this emergency response unit was not temporary and permanent
staffing would eventually be necessary, staff recommended replacing the overtime Firefighter position
with 3 new full-time (FTE's) Firefighter positions. This was the most cost effective way to transition from
overtime staff to permanent staff. On June 12, 2013, the City Council approved the hiring of 3 new full-
time (FTE's) Firefighter positions to replace the overtime Firefighter position.
In order to complete the transition of this emergency response unit from temporary to permanent staffing,
the Fire Department requested that the overtime Engineer position be replaced with 3 new full-time
(FTE's) Fire Engineer positions. This request increases the City's FTE count from 215.90 to 218.90.
FY 2015-16 Fiscal Impact: ($48,796)
FY 2016-17 Fiscal Impact: $53,538
Planning and Building Department:
The Planning and Building Department reclassification of an Intern position into a part-time Program Assistant
I/II/II.
Program Assistant I/111111
Current Class ification/Pay Grade Proposed Class ification/Pay Grade
Intern Grade 11 Program Assistant I/11/111 Grade 11/13/21
The reclass of an Intern position to a Program Assistant II will reduce the amount of turnover within the
Intern classification, improve proficiencies in the implementation of Housing programs; and provide direct
services to program customers.
FY 2015-16 Fiscal Impact: $13,437
FY 2016-17 Fiscal Impact: $14,678
1-13
Executive Summary
DEBT ADMINISTRATION
Debt Obligation Definitions
Capital Leases:
The City entered into long-term lease arrangements to finance the purchase of replacement fire engines in 2011,
2012, and 2013 and improvements to the Encinitas Civic Center in 2008.
Bonded Debt:
1997 Refunding Certificates of Participation refunded the 1991 Certificates of Participation which were used to
purchase the site and pay for improvements for the Encinitas Civic Center in 1991.
The 2001 Lease Revenue Bonds were issued to acquire and improve a 44-acre proposed regional park site. In
2010 these bonds were refinanced. Additional Lease Revenue Bonds were issued in 2013 to cover costs of
improvements to the proposed regional park.
2002 Association of Bay Area Governments (ABAG) Lease Revenue bonds retired the 1992 COP-Series B
bonds and four small existing debt obligations. The 2002 bonds also funded improvements to the Civic Center
and SDWD water utility exchange and automation program.
2006 Lease Revenue Bonds-Series A were issued to provide funds to construct the new library.
The 2014 Encinitas Public Financing Authority Lease Revenue Bonds Series A and B were issued to fund two
capital projects. Series A for $3 million will be used for improvements to the Moonlight Beach Lifeguard Tower.
Series B for$10 million was used to purchase the Pacific View property.
Enterprise/Business-type
2011 CSD Note Payable to San Elijo Joint Powers Authority (SEJPA) refunded the 2003 Revenue bonds. The
2003 bonds, in turn, were used to refund the 1993 bonds which were used by CSD and the City of Solana Beach
to finance and upgrade the jointly-owned wastewater treatment plant.
2004 Encinitas Housing Authority Housing Mortgage Note Payable was executed in conjunction with the
purchase of 16 affordable housing units.
The table on the following page identifies the debt the City has issued, the outstanding principal, the principal and
interest payments for FY 2015-16, and the scheduled year of payoff.
1-14
Executive Summary
Long Term Obligations and Capital Leases
Outstanding FY 2015-16 Final
Repayment Original Balance Payment Payment
Bond/Lease Name Source Bond Issue at 6/30/15 P &I FY
1997 Certificates of Participation General
Series A(Civic Center Bonds) Fund $7,550,000 $1,150,000 $603,500 2017
2006 Lease Revenue Bonds-Library General Fund $20,000,000 $16,975,000 $1,194,147 2037
2010 Lease Revenue Bonds General
Series A(Park Facility) Fund $19,530,000 $16,000,000 $1,411,832 2031
2013 Lease Revenue Bonds General
Series A(Park Project) Fund $7,865,000 $7,245,000 $517,194 2032
2014 Lease Revenue Bonds General
Pacific View Land Fund $10,365,000 $10,365,000 $644,128 2044
Moonlight Beach Lifeguard Tower $3,095,000 $3,095,000 $167,481 2044
2002 Association of Bay Area Governments General Fund, ESD&
Lease Revenue SDWD $3,325,000 $830,000 $291,135 2018
Bonds includes:
1992 COP General Fund $3,325,000 $830,000 $291,135
800MHz Communications System General Fund Completed $0 $0
HVAC General Fund Completed $0 $0
Brush Truck/Pumper General Fund Completed $0 $0
Pump Station(ESD) ESD Completed $0 $0
Meter Upgrade (SDWD) SDWD Completed $0 $0
Fire Truck General Fund Completed $0 $0
2011 CSD Note to SEJPA CSD $4,341,361 $2,627,419 $691,225 2020
2004 Housing Authority EHA $1,905,338 $1,392,419 $100,265 2034
2011 Fire Apparatus Lease General Fund $1,107,555 $656,177 $173,330 2018
2012 Fire Apparatus Lease General Fund $599,639 $353,750 $92,831 2019
2013 Fire Apparatus Lease General Fund $555,384 $400,243 $84,694 2019
2008 Roof Lease General Fund $2,100,000 $1,261,576 $183,557 2023
Totals $82,570,635 $62,351,584 $6,155,319
Totals by Fund
General Fund $76,323,936 $58,331,745 $5,363,829
Cardiff Sanitary Debt Service Fund 4,341,361 2,627,419 691,225
Encinitas Sanitary Debt Service Fund 0 0 0
Encinitas Housing Authority 1,905,338 1,392,419 100,265
$82,570,635 $62,351,584 $6,155,319
CAPITAL IMPROVEMENT PROGRAM HIGHLIGHTS
The City typically adopts a six-year Capital Improvement Program (CIP) that is published in a separate
document. Many of the funds, including the General Fund, contribute funding to the capital plan. Unlike the
operating budget, capital projects have assigned budget amounts that are not tied to a single fiscal year. The
City Council appropriates funds to individual projects each year. These amounts may or may not be expended
within a year's time. The completion of these projects can take up to several years. "Work Projects" are distinct
from "Capital Projects" in that they are more aptly described as one-time projects that are not capital items.
Work projects usually include planning projects such as infrastructure assessments or updates to the General
Plan.
1-15
Executive Summary
Development of the CIP budget begins earlier than that of the operating budget and is initiated by a review of
project status and community needs conducted by each department. The CIP budget process considers project
priorities, funding availability and is developed through a collaborative process with recommendations from staff
and input from the City Council and community. After a series of public workshops, City Council approved the
recommended Capital Improvement
Program and Financial Plan for FY 2015-16
to FY 2020-21 on June 10, 2015. Capital Improvement Projects by Category
Fiscal Year 2015-16
The capital plan is divided into seven Total: $17,993,927
Facility tenance Fund
categories. The first category is Work protect
Consunan,Services and
Projects/Studies and is the only category Sheets and Rail Comdor s1.a62.040 studies
Projects 7-6% S3.066,578 prarnage Fmjecls
that contains projects that are non-capital 36,78900) 17-0%
s254.aao
in nature. This category includes projects 37.7% 1-4%
such as large studies and IT projects. The
other categories are Drainage,
Wastewater, Public Facilities, Parks and
Beaches, and Streets and Rail. The chart
on the right reflects the FY 2015-16 capital
plan by project category.
Wastewater Project$
Packs and Beach Projects $5.041.349
$1.435,000 Public Facilities Projects 280%
The chart below reflects the FY 2015-16 a.4x $50.000
capital plan by revenue source. 0.3%
Capital Improvement Projects by Revenue Source
Fiscal Year 2015-16
70tal: $17,993,926
Enonitas Sandwy Uivrsion
Cardr f Sanilary Division Sl.376,$87
Encinitas to" $3.W.762 7.7%
Landscape Qisiml Fund 20.4% General Fund
$100.006 $4.699.090
0.6% 27.2%
Hl1TA(Gas Tax)
Fkxd Gonbrol Fees SM.197
$75.000 1-6%
0-4%
RTC IP(Regunal Arterial State Capital Grant Fund
System)Fee $1.700.400
$576,000 Govemmeniall 9.4%
3 2% Educatlm Access Fund
$150.090
Traft Mitigation Fees COBG Find 2.2%
$852.000 $196.000 Coastal Zone WVlurid
4.796 1 1% $225.0110
Smial Revenue lund GoverrlmeetelrEdwaW 1-3%
5472.444 Access Fund
2.6% $947.290
5.3%
1-16
VISION
"Encinitas is five unique communities thriving as ONE great city."
MISSION
Preserve,protect, and provide innovative services that enhance the quality of life for residents, visitors,
businesses and our communities.
OPERATING PRINCIPLES
• Respectful Partnerships-encourage honest dialogue, diversity in thinking&problem solving
• City Council Commissions-provide expert advice
• Improvement&Efficiency-streamline e verything we do using best practices
• Financially Sound Decision Making-achie ve long-term sustainability
• Data Gathering&Sharing-enhance informed decision making
• Measurement&Accountability-ensure excellent service&the best Investment of taxpayer money
STRATEGIC FOCUS AREAS
Transportation
4- Recreation
Economic Development
Environment
Arts & Culture
Public Safety
4k Organizational Effectiveness & Efficiency
Community Planning
1-17
Budget User's Guide
Prior to July 1 st of each year, the Encinitas City Council adopts, by formal resolution, an annual budget.
This document serves as a financial plan, the purpose of which is to identify the projected allocation and
application of resources over the budget cycle.
The published Operating Budget is designed to present summary information about the City's financial
plans for the year in a user-friendly format. The Operating Budget is organized by function, then by
department. Expenditures are displayed and subtotaled by type: Salaries&Benefits, Materials& Supplies,
Contracts & Services, Internal Cost Allocation, and Capital Outlay. The Department Funding Summary
tables indicate the fund(s) to which a department and/or division allocates its expenditures. The Operating
Budget also includes the following sections:
Introduction Section — includes the City Manager's Budget Transmittal Letter, Executive Summary,
Budget User's Guide, Organizational Overview of the City of Encinitas, and Organization Chart.
Financial Summaries & Graphs Section — includes tables and graphs detailing city-wide revenues,
expenditures and fund balances.
Revenue Detail Section— lists the city-wide revenues by fund.
Expenditure Detail Section — includes program budget by function, with descriptions of division
responsibilities, core services, uses and sources of funds, and staffing levels.
Appendices — includes governing resolutions, city-wide position titles and pay ranges, reserve policy,
assumptions for baseline revenues, and a glossary of terms and acronyms.
BUDGET PROCESS
The City's budget process begins in December of each year with the distribution of a budget manual
prepared by the Finance Department. The budget manual contains a budget calendar, chart of accounts,
forms for requesting new or additional items, and the general policy and instructions for developing the
budget for the two years. The budget process also allows for informational workshops to City Council prior
to adoption of the biennial budget.
A modified Zero-Based Budgeting approach is used to calculate current levels of services or core business
functions. Individual departments are directly responsible for developing the Materials & Supplies and
Contracts & Services line items and part-time/seasonal employee salaries. The remaining Salary & Benefit
information is calculated and entered by the Finance Department into the budget module. All supplemental
budget requests (new personal, service or equipment) are presented on separate forms as part of a
Decision Package Matrix and presented to the City Manager for review and approval before being
presented for City Council approval. Once all the budget data is compiled, it is printed and distributed to
the City Manager with electronic copies provided to the departments.
In February, the Finance Director provides the City Manager with proposed revenue projections. These
revenue estimates are then reviewed with the department budget requests to determine available funding
levels for the fiscal year.
1-18
Budget User's Guide
Once the budget data has been reviewed and any changes have been made by the Finance Department, a
proposed document is prepared. After final review and approval by the City Manager, the proposed budget
document is presented to the City Council through several budget workshops. The budget is adopted by
resolution at a public hearing prior to June 30.
During the fiscal year, quarterly spending plan meetings are held with the departments to review
expenditures and revenue projections to determine if the budget is on track. Each year Finance prepares a
Mid-Year analysis and Year-End analysis to City Council for review and approval.
During the fiscal year, the budget can be amended as necessary to meet the City's needs. The City
Council has the legal authority to amend the budget at any time. Department Directors and their
designated representatives may only authorize expenditures based on appropriations previously approved
by City Council action, and only from accounts under their organizational responsibility. Actual expenditures
may exceed budget appropriations by line-item, but may not exceed the department's budget. The City
Manager has the authority to approve appropriation transfers between account numbers in the same
category as long as they are in the same division and fund. Transfers between divisions and funds require
a budget amendment by the City Council.
CLASSIFICATION OF FUNDS
Budgetary Funds
GOVERNMENTAL FUND TYPES:
General Fund
The General Fund is used to account Fiduciary Funds Proprietary Funds
for resources traditionally associated
with general government which are
Enterprise
not required to be accounted for in a
separate fund including: sales tax,
property tax, transient occupancy
tax, licenses and permits, fines and Government Funds
forfeitures. This fund is used to
finance most of the basic municipal
functions, such as general General Special Non-major Debt
administration, public safety, parks Fund Major Revenue Special Service
and recreation, and capital projects. L Fund -A L Funds _j L_ Revenue L Funds
Special Revenue Funds are used to account for fees or grant proceeds that are legally restricted for
specific purposes.
Highway Users Tax Account (Gas Tax) Fund is derived from the State tax on gasoline sales. The funds
are allocated to cities based on Sections 2105, 2106, 2107, and 2107.5 of the California Street and
Highway Code. Gas Tax funds are restricted for use in the construction, improvement and maintenance of
public streets. The fund supports both annual operating costs and capital projects.
1-19
Budget User's Guide
TransNet was originally a twenty-year local transportation sales tax program approved by San Diego
County voters in 1988. The one-half percent sales tax increase can be used for establishing, operating,
and maintaining transportation programs or facilities. Funds are collected by the State and reallocated to
the local governments by San Diego Association of Governments (SANDAG). In November 2004 voters
approved the extension of the funds for an additional 40 years. Transportation Development Act (TDA)
Grant funds are discretionary TransNet money that is distributed on a competitive grants basis by
SANDAG.
Coastal Zone Management was established following an election in November 1998 to increase the City's
hotel tax from 8% to 10%. The additional 2% is used for beach sand replenishment and stabilization
programs.
Non-major Special Revenue Funds are used to account for the proceeds of revenue sources that are
legally restricted to expenditures for specific purposes. Included are government access, solid waste,
grants and housing, development impact, and lighting and landscaping districts.
Governmental/Educational Access Fund was established to account for the monies received from cable
communication companies as part of franchise renewal agreements. The funds are used to obtain capital
equipment and support operating expense to televise city council meetings.
Solid Waste Fund tracks revenues and expenditures related to solid waste disposal, recycling household
hazardous waste programs and all grants associated with the program.
Community Development Block Grant funds are allocated to local governments on a formula basis and are
required to be used within the broad functional area of community development. The City has utilized the
funds for safe walk to school projects as well as city-wide sidewalk programs.
Park Development Fees are required of a developer/builder to defray the estimated costs of developing
new or rehabilitating existing parkland and recreational facilities.
Park Acquisition Fees are required of a developer/builder to defray the costs of acquiring recreational
facilities or parkland.
Traffic Mitigation Fees are required of a developer/builder to defray the actual or estimated costs of
constructing planned infrastructure to serve new development. These funds may be used only for the
construction of roadways and roadway-related facilities, such as signals, stop signs, etc.
Regional Traffic Congestion Improvement Program (RTC/P) is a regional traffic mitigation fee as required
by the San Diego Association of Governments (SANDAG) Ordinance 04-01, which is intended to ensure
that future development will contribute its share toward funding and mitigating new traffic impacts on the
regional arterial system. Local jurisdictions must comply with this requirement in order to receive their fair
share of TransNet funding.
Open Space Impact Fees are collected from developer/builder of residential property for the purpose of
defraying the cost of acquiring community assets of open space land.
1-20
Budget User's Guide
Recreation Trail Fees are collected from developer/builder of residential property for the purpose of
defraying the cost of acquiring land for or developing recreational trails.
Flood Control Fees are required of a developer/builder to defray the actual or estimated costs of
constructing drainage facilities to serve the new development. These funds are used for the construction of
drainage facilities.
In Lieu Underground Fees are collected on certain development projects where it is impractical for the
applicant to underground utilities.
Encinitas Lighting and Landscaping Districtfunds are used for the maintenance and improvement of street
lights, traffic signals and landscaping within the street right of way.
Capital Improvement Funds are used to account for financial resources to be used for the acquisition
and/or construction of major capital facilities and facility maintenance. Bond proceeds and/or capital grants
may fund the construction. Projects usually span a number of years. Budgets are adopted by project, not
by year.
Debt Service Funds are used to account for the accumulation of resources for, and the repayment of
general long-term debt, interest and related costs.
PROPRIETARY FUND TYPES:
Proprietary Funds account for the acquisition, operation and maintenance of governmental facilities and
services which are self-supported by user charges, and include:
The Cardiff Sanitary Division (CSD) Fund and the Encinitas Sanitary Division (ESD) Fund provide
wastewater collection and treatment services. Revenues are generated from user fees, which are adjusted
periodically to meet the costs of administration, operation, maintenance, and capital improvements to the
system.
Internal Service Funds account for the goods and services provided by one department or agency to
other departments or agencies on a cost reimbursement basis, and include:
Self-Insurance Fund provides a tracking of revenue and expenditures associated with claims adjustments,
legal defense costs, and safety programs.
Wastewater Support Fund accounts for the services provided by City personnel to the Cardiff Sanitary
Division and the Encinitas Sanitary Division. The services include administration, sewer line cleaning and
maintenance and equipment usage charges. This fund does not accrue any fund balance; reimbursement
revenues equal expenses.
Fleet Maintenance Fund accounts for the services provided by City personnel to departments and activities
that utilize vehicles and/or equipment in their operations. The services include routine maintenance and
repairs to the fleet, which includes fire apparatus, wastewater and stormwater heavy equipment. This fund
does not accrue any fund balance; reimbursement revenues equal expenses.
1-21
Budget User's Guide
Vehicle Replacement, Machinery and Equipment and Fire Apparatus Funds were established to centralize
the budgeting and purchasing of City vehicles and equipment. A replacement charge is calculated and
charged annually to the General Fund and Wastewater and is recorded as revenue to the Replacement
Funds. Vehicles, equipment and fire apparatus are purchased when the existing unit has reached the end
of its useful life. Any additions to the fleet must be approved by the City Council in advance.
FIDUCIARY FUND TYPES:
Fiduciary Funds are agency funds and are custodial in nature, and include:
Community Facilities District#7 accounts for all money collected to pay for debt service of the Community
Facilities District#1 for which the City acts as paying agent but has no legal commitment or obligation.
Requeza Street Assessment District#93-7 accounts for all money collected to pay for debt services of the
Requeza Assessment District for which the City acts as paying agent but has no legal commitment or
obligation.
GENERAL FUND REVENUE SOURCES
Property Taxis an ad valorem tax imposed on real property (land and permanently attached improvements
such as buildings) and tangible personal property (movable property) located within the state. California
property tax is based on the value of the property rather than on a fixed amount or benefit to the property or
persons. Property tax is collected by the County Tax Collector and is 1% of the full value of a property as
determined by the County Assessor's office and allocated to local taxing agencies.
Documentary Transfer Taxis an excise tax imposed on documents exchanged in the transfer of interest in
real estate. The tax is in proportion to the consideration or value of the property or interest conveyed. The
county levies the tax at a rate of 55 cents per$500 of the property value of which the city receives 50%.
Sales Taxes are imposed on the total retail price of any tangible personal property. The sales tax an
individual pays on a purchase is collected by the State Board of Equalization and includes a state sales tax
and the locally levied Bradley Burns sales tax.
Transient Occupancy Tax is collected on persons staying 30 days or less in a hotel, inn or other lodging
facility. In fiscal year 2008-09 voters approved a measure to extend TOT to short term vacation rentals
(STVR). The TOT rate is 10% of the room charge and is collected by hoteliers and paid quarterly to the
City. Eighty percent of the taxes collected are deposited to the General Fund for general use purposes and
20% is deposited to the Coastal Zone Management Fund for sand replenishment projects.
Franchise Fees are levied on utility companies for the right to operate within the City.
Licenses and Permits are collected on business operation permits, business registration, short term rental
permits, security alarm permits and other miscellaneous permits.
Intergovernmental includes revenue from other governmental agencies, principally the state and federal
governments. These revenues include general or categorical support monies called subventions, as well
as grants for specific projects and reimbursements for the costs of some state mandates.
1-22
Budget User's Guide
Charges for Services is a voluntary charge imposed on an individual for a service or facility provided
directly to that individual. A fee may not exceed the estimated reasonable cost of providing the particular
service or facility for which the fee is charged, plus overhead.
Fines and Penalties include collections for vehicle code and red light violations, parking citations and vehicle
abatement.
Use of Money and Property is generated by rental/insurance payments for use of city property, investment
earnings, and revenue from the sale of city property.
Other Revenue includes interfund revenue, booking fees, cost recovery and other miscellaneous revenue.
1-23
Organizational Overview of the City of Encinitas
General
The City of Encinitas has a population of I ®sa e x
over 60,000 and is located in the
northern half of San Diego County along
six miles of Pacific coastline.
Approximately 21 square miles,
��' °$
Encinitas is characterized by coastal *Las Vegas
beaches, cliffs; flat topped coastal areas, Los Andq es Akbu+qve®
steep mesa bluffs, and rolling hills. a
®Phoenix
Encinitas Wan Diego
The City of Encinitas is predominately a
residential community with
approximately 75% of its total acreage
devoted to residential use. Residents
and visitors alike take advantage of a
wide range of activities and amenities
offered by the City. The downtown area
along Coast Highway 101 boasts a quaint and historic shopping district featuring unique architecture,
quaint shops, sidewalk cafes and restaurants, public art and street lights adorned with flower baskets and
artistic banners. The beaches in Encinitas are undeniably some of the most beautiful in the world. One
can find avid surfers year-round on the stretches of beach that lie between Cardiff-by-the-Sea and
Leucadia.
The City's trademark is its flower growing industry. Known as the "Poinsettia Capital of the World,"
Encinitas has developed around its floral heritage culture. San Diego Botanic Garden, located in
Encinitas, has one of the world's most diverse plant collections including more than 20 unique gardens
(including the interactive Hamilton Children's Garden), a 60 foot waterfall in a tropical rain forest and North
America's largest display of bamboo.
Organization and Administration
The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged
the five existing communities of New and Old Encinitas, Cardiff-by-the Sea, Leucadia and Olivenhain.
As part of the incorporation, four special districts were reorganized and became subsidiary to the City.
Management and certain personnel services are provided under the direction of the City Manager and the
City Council.
The City is a member of several joint power authorities. These agencies serve a multitude of purposes
including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch
system and managing a solid waste landfill system.
The City of Encinitas operates under the Council-Manager form of Government. The members of the City
Council appoint the positions of City Manager and City Attorney. All other City positions are filled by
appointment based upon competitive examinations.
1-24
Organizational Overview of the City of Encinitas
Presently, the City has 218.9 authorized positions that provide most municipal services. A significant
portion of municipal services are provided contractually. Some of these include law enforcement, building
permits and inspection, park maintenance, sewer treatment, traffic signal and street light maintenance.
City operations include: City Manager, Human Resources, Information Technology, Risk Management,
Fire and Marine Lifeguard Services, City Clerk, Finance, Planning and Building, Public Works/Engineering,
Law Enforcement and Parks and Recreation.
The City utilizes fund accounting. Governmental fund types are accounted for using the modified accrual
basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published
each year following an independent audit.
The City of Encinitas encourages public participation through various citizen commissions. The City's
commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation
Commission, Youth Commission, Commission for the Arts, Environmental Advisory Commission and the
Traffic and Public Safety Commission. The purpose of each commission is to provide guidance and
resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises
oversight responsibility over each body.
Encinitas Community Profile
The City of Encinitas was incorporated October 1, 1986 and is a Council-
Manager form of government. The area within city limits is 19.57 square miles.
_ Of that amount our public streets cover 180.17 miles. The City's assessed
taxable value (as of June 30, 2014) is $12.8 million. The City currently employs
218.9 full-time staff. The median age in Encinitas is 41.5 years with an
estimated household median income of$89,556.
Police protection is provided by contract with the San Diego County Sheriff's
office for general and specialized law and traffic enforcement services since
incorporation in 1986. Currently there is one station in Encinitas. The City j
contracts for 51.5 sworn officers and 3.5 community service officers.
The Parks & Recreation department provides many amenities for the City and boasts
_ 19 parks, 80 miles of trails, 6 miles of coastline, 6 beach access points, 7 beach view
points, over 85 acres of open space and 10 miles of streetscapes. Cultural amenities
. include the Encinitas Ranch Golf course, Boys and Girls Club, Community and Senior
C' Center, 2 libraries and a museum.
Total housing units in the City of Encinitas is 25,663 and 95% of the units are owner-
occupied. The mix of housing units are 20,823 of single family units; 4,101 multi-
family units and 739 are mobile homes. There are approximately 2.45 persons per
household and a 4.8%vacancy rate.
11 0, l
1-25
Organizational Overview of the City of Encinitas
} The Cardiff Sanitary Division and The Encinitas Sanitary Division provide sanitary
- sewer collection services which covers approximately three-quarters of the City of
Encinitas. The City works with two independent servicing districts - the Leucadia
Wastewater District responsible for providing sewer services to some areas of
Leucadia and New Encinitas that are not serviced by City crews and the Olivenhain
Municipal Water District(OMWD). The City purchases water from OMWD.
The Encinitas Fire Department provides a wide array of public safety services. The C'INJT j
department operates 6 fire stations located throughout the City; Second Street, , fP
Birmingham Drive, Orpheus Avenue, Village Park Way, Balour Drive, and Rancho
Santa Fe Road.
FIRE EPT.
Lifeguard services are provided by the Fire Department. The Marine Safety division is
responsible for providing beach safety services for the 3.5 square miles of coastline at�"' — Encinitas owned or operated beaches. Lifeguard towers are located at Moonlight
Beach, D Street, Stonesteps, Beacons Beach, Grandview, and Swamis.
The City of Encinitas has a subsidiary district— San Dieguito Water District (SDWD).
The City Council acts as the Board of Directors. SDWD provides potable water and
recycled water to over 38,000 residents in the communities of Leucadia, Old
Encinitas, Cardiff and portions of New Encinitas. The remainder of the City is
serviced by OMWD.
x There are three school districts located within the City of Encinitas — San Dieguito
Union High School District; Encinitas Union Elementary School District; and Cardiff
Elementary School District.
1-26
City of Encinitas
Organization Chart
CITIZENS
CITY
COUNCIL
City Council Commissions City
Boards I Attorney
CITY
MANAGER
Lawrence A.Watt
(Interim)
Planning &
Building CITY Clerk
Jeff Murphy Kathy Hollywood
Parks & Human
Recreation Resources
Lisa Rudloff
Jodene Dunphy
Fire & Marine Risk
Services Management
Michael Daigle Jace Schwarm
Public Works & Information
Engineering Technology
Glenn Pruim Lynne Tufts
Finance
Tim Nash
1-27
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CITY utitas
FINANCIAL SUMMARIES
Budget Summary Schedule A: FY2015-16
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
FUND NAME FUND July 1,2015 (+3-4+(5...8)) (+2+9)
GOVERNMENTFUNDS
General Fund 101 11,164,914 65,032,302 56,615,817 1,174,360 (2,636,724) (4,994,187) (4,769,090) (3,659,414) 7,505,500
Contingency Reserves(zoraopemrrgrxperddo-) 101 10,614,667 708,496 11,323,163
Budget Stabilization Reserve(prof 101 1,158,884 141,762 1,300,646
INFRASTRUCTURE FUNDS
State Gasoline Taxes 201 259,272 1,380,849 (1,085,652) (295,197) - 259,272
State Capital Grants 203 - 1,700,000 (1,700,000) -
Transnet Program(Prop A Sales Tax) 211 (114,412) 2,473,000 - (2,615,000) (142,000) (256,412)
Coastal Zone Management Fund 212 608,180 300,000 238,599 (225,000) (163,599) 444,581
Federal Capital Grants 223 - - - -
Federal TDA Grants 224 - -
GRANTFUNDS
State Law Enforcement Grant 202 - 100,000 100,000 -
Government Education Access 213 739,699 425,895 187,345 (947,290) (708,740) 30,959
Solid Waste,Recycling and HHW 214 852,497 426,250 462,262 (36,012) 816,485
Asset Forfeiture 215 94,236 533 10,197 (9,664) 84,572
Senior Nutrition Grant 221 4,396 83,000 122,443 46,539 7,096 11,492
Comm Devel Block Grant(CDBG) 222 64 393,741 222,092 24,496 (196,000) 145 209
HOME Entitlement Program 227 - 1,445 6,107 4,662 - -
Federal Law Enforcement Grant 228 - 10,000 10,000 - -
Donations&Contributions 229 226,469 563,000 245,590 75,000 (472,000) (79,590) 146,879
DEVELOPMENT IMPACT FUNDS
Park Improvement Fees 231 585,863 151,460 - - 151,460 737,323
Park Acquisition Fees 232 1,223,184 203,119 203,119 1,426,303
Traffic Mitigation Fees 233 1,386,880 388,303 (852,000) (463,697) 923,183
RTCIP-(Regional Arterial System)Fee 234 47,227 922,704 (576,000) 346,704 393,931
Open Space Acquisition Fees 235 70,211 34,049 34,049 104,260
Recreational Trails Fees 236 21,161 6,531 6,531 27,692
Community Facilities Fees 237 - 45,680 (45,680) - -
Fire Mitigation Fees 238 - 43,028 (43,028) -
Flood Control Mitigation Fees 239 376,560 51,139 (75,000) (23,861) 352,699
In Lieu Fees Curb Gutter Sidewalks 251 12,515 24 24 12,539
In Lieu Fees Underground Utilities 252 470,215 1,885 1,885 472,100
Affordable Housing 253 1,355,237 2,000 2,000 1,357,237
MUNICIPAL IMPROVEMENT DISTRICTS
Villanitas Road M.I.D. 291 252,600 11,760 20,805 (9,045) 243,555
Cerro Street M.I.D. 292 297,370 40,700 35,837 4,863 302,233
Village Park M.I.D. 293 131,189 33,010 45,013 - (12,003) 119,186
Wiro Park M.I.D. 294 710 11,010 19,099 8,400 311 1,021
Encinitas Lighting Landscape District 295 477,140 1,231,550 1,422,776 - (100,000) (291,226) 185,914
Encinitas Ranch Lighting Landscape 297 1,251,366 622,620 503,723 118,897 1,370,263
ENCINITAS PUBLIC FINANCING AUTHORITY
Debt Service Fund 301 (417) 240 477,242 477,002 - (417)
Encinitas Public Finance Authonty 302 18,577 37,240 4,554,425 - 4,517,185 - 18,577
CAPITAL IMPROVEMENT FUNDS
Capital Project Fund 401 11,590,578 11,590,578 - -
Facility Maintenance Fund 403 - 1,362,000 1,000,000 1,232,000 870,000 870,000
TOTAL GOVERNMENTAL FUNDS 33,586,454 76,728,067 65,299,372 12,952,578 2,333,457 (3,811,084) - (3,001,509) 30,584,945
2-2
Budget Summary Schedule A: FY2015-16
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
FUND NAME FUND July 1,2015 (+3-4+(5...8)) (+2+9)
CARDIFF SANITARY DIVISION FUNDS
Operations 511 1,285,056 4,801,711 3,556,420 (930,347) 314,944 1,600,000
Capital Replacement 512 1,700,185 - 3,664,762 930,347 (2,734,415) (1,034,230)
Capital Expansion 513 579,495 51,255 - - 51,255 630,750
TOTAL CSD FUNDS 3,564,736 4,852,966 3,556,420 3,664,762 (2,368,216) 1,196,520
ENCINITAS SANITARY DIVISION FUNDS
Operations 521 1,407,377 2,839,344 1,499,854 (1,496,940) (157,450) 1,249,927
Capital Replacement 522 3,765,659 - 1,376,587 1,496,940 120,353 3,886,012
Capital Expansion 523 2,093,374 72,360 - - 72,360 2,165,734
TOTAL ESD FUNDS 7,266,410 2,911,704 1,499,854 1,376,587 35,263 7,301,673
OTHER PROPRIETARY FUNDS
Section 8 Housing-Admin 551 (17,000) 208,480 275,713 67,043 (190) (17,190)
Section 8 Housing-HAP 552 (27,100) 971,447 986,500 - (15,053) (42,153)
Pacific Pines Affordable Housing 561 386,881 219,342 221,879 13,327 10,790 397,671
Recreation Programs 571 - - - - - -
Jr Lifeguard Program 572 - - - - -
TOTAL OTHER PROPRIETARY FUNDS 342,781 1,399,269 1,484,092 - 80,370 (4,453) 338,328
INTERNAL SERVICE FUNDS
Self-Insurance Fund 601 3,247,673 1,005,687 1,880,550 894,257 19,394 3,267,067
Wastewater Support 611 (7,300) 1,044,337 924,037 - (113,000) 7,300 -
Fleet Maintenance 621 (7,752) 596,820 596,820 - - (7,752)
Vehicle Replacement 622 364,732 10,000 328,000 113,000 (205,000) 159,732
Mach Equipment Replacement 623 485,538 10,000 140,000 125,000 (5,000) 480,538
Fire Apparatus Replacement 624 817,560 525,000 875,855 378,000 27,145 844,705
TOTAL INTERNAL SERVICE FUNDS 4,900,451 3,191,844 4,745,262 - 1,510,257 (113,000) (156,161) 4,744,290
TOTALS ALL FUNDS 49,660,832 89,083,850 76,585,000 17,993,927 3,924,084 (3,924,084) (5,495,076) 44,165,756
`Based on City Council direction during the budget process several accounting changes were implemented following final adoption of the two year operating budget and six year financial plan/CIP.The Recreation
Programs Fund(571)and the Jr.Lifeguard Program Fund(572)were merged into the General Fund(101).Revenue of($1,340,846)generated from Recreation programs and the Jr.Lifeguard program were aligned
with the expenditure accounts($1,196,743)to allow for cost recovery analysis of the programs.
2-3
Budget Summary Schedule A: FY2O16.17
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
FUND NAME FUND July 1,2016 (+3-4+(5...8)) (+2+9)
GOVERNMENTFUNDS
General Fund 101 7,505,500 66,119,834 58,092,291 1,174,360 (2,643,988) (4,986,009) (3,716,997) (2,462,136) 5,043,366
Contingency Reserves(zoiufopereting&pendltums) 101 11,323,163 295,295 11,618,458
Budget Stabilization Reserve(2-/.d venues) 101 1,300,646 21,750 1,322,396
INFRASTRUCTURE FUNDS
State Gasoline Taxes 201 259,272 1,321,810 (1,085,652) (236,158) - 259,272
State Capital Grants 203 - 450,000 (450,000) -
Transnet Program(Prop A Sales Tax) 211 (256,412) 5,337,000 - (5,480,000) (143,000) (399,412)
Coastal Zone Management Fund 212 444,581 300,000 233,797 (75,000) (8,797) 435,784
Federal Capital Grants 223 - - - -
Federal TDA Grants 224 - -
GRANTFUNDS
State Law Enforcement Grant 202 - 100,000 100,000 -
Govemment Education Access 213 30,959 404,601 191,609 (240,070) (27,078) 3,881
Solid Waste,Recycling and HHW 214 816,485 422,125 493,904 (71,779) 744,706
Asset Forfeiture 215 84,572 538 10,197 - (9,659) 74,913
Senior Nutrition Grant 221 11,492 83,000 122,443 46,539 7,096 18,588
Comm Devel Block Grant(CDBG) 222 209 268,119 199,213 31,094 100,000 100,209
HOME Entitlement Program 227 - - 4,893 4,893 - -
Federal Law Enforcement Grant 228 - 10,000 10,000 - -
Donations&Contributions 229 146,879 111,000 245,590 75,000 (59,590) 87,289
DEVELOPMENT IMPACT FUNDS
Park Improvement Fees 231 737,323 151,460 - - 151,460 888,783
Park Acquisition Fees 232 1,426,303 203,119 203,119 1,629,422
Traffic Mitigation Fees 233 923,183 218,093 (425,000) (206,907) 716,276
RTCIP-(Regional Arterial System)Fee 234 393,931 158,702 158,702 552,633
Open Space Acquisition Fees 235 104,260 34,049 34,049 138,309
Recreational Trails Fees 236 27,692 6,531 6,531 34,223
Community Facilities Fees 237 - 45,680 (45,680) - -
Fire Mitigation Fees 238 - 43,028 (43,028) -
Flood Control Mitigation Fees 239 352,699 51,139 (265,000) (213,861) 138,838
In Lieu Fees Curb Gutter Sidewalks 251 12,539 24 24 12,563
In Lieu Fees Underground Utilities 252 472,100 1,885 1,885 473,985
Affordable Housing 253 1,357,237 2,000 2,000 1,359,237
MUNICIPAL IMPROVEMENT DISTRICTS
Villanitas Road M.I.D. 291 243,555 11,760 21,607 (9,847) 233,708
Cerro Street M.I.D. 292 302,233 40,700 36,848 3,852 306,085
Village Park M.I.D. 293 119,186 33,010 47,182 - (14,172) 105,014
Wim Park M.I.D. 294 1,021 11,010 19,885 8,400 (475) 546
Encinitas Lighting Landscape District 295 185,914 1,231,550 1,494,926 - (263,376) (77,462)
Encinitas Ranch Lighting Landscape 297 1,370,263 622,620 521,097 101,523 1,471,786
ENCINITAS PUBLIC FINANCING AUTHORITY
Debt Service Fund 301 (417) 240 474,593 474,353 - (417)
Encinitas Public Finance Authority 302 18,577 37,240 4,548,896 - 4,511,656 - 18,577
CAPITAL IMPROVEMENT FUNDS
Capital Project Fund 401 - 10,272,225 10,272,225 -
Facility Maintenance Fund 403 870,000 616,000 1,000,000 616,000 1,000,000 1,870,000
TOTAL GOVERNMENTAL FUNDS 30,584,945 77,831,867 66;868;971 10,888,225 2,340,286 (3,818,348) - (1,403,391) 29,181,556
2-4
Budget Summary Schedule A: FY2O16.17
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
FUND NAME FUND July 1,2016 (+3-4+(5...8)) (+2+9)
CARDIFF SANITARY DIVISION FUNDS
Operations 511 1,600,000 4,967,622 3,587,838 (1,629,784) (250,000) 1,350,000
Capital Replacement 512 (1,034,230) - - 1,280,010 1,629,784 349,774 (684,456)
Capital Expansion 513 630,750 51,255 - - 51,255 682,005
TOTAL CSD FUNDS 1,196,520 5,018,877 3,587,838 1,280,010 151,029 1,347,549
ENCINITAS SANITARY DIVISION FUNDS
Operations 521 1,249,927 2,727,121 1,533,264 (1,427,152) (233,295) 1,016,632
Capital Replacement 522 3,886,012 - 1,219,622 1,427,152 207,530 4,093,542
Capital Expansion 523 2,165,734 72,360 - 72,360 2,238,094
TOTAL E D FUNDS 7,301,673 2,799,481 1,533,264 1,219,622 46,595 7,348,268
OTHER PROPRIETARY FUNDS
Section 8 Housing-Admin 551 (17,190) 208,480 270,249 67,398 5,629 (11,561)
Section 8 Housing-HAP 552 (42,153) 971,447 986,500 - (15,053) (57,206)
Pacific Pines Affordable Housing 561 397,671 219,342 223,778 13,407 8,971 406,642
Recreation Programs 571 - - - - - -
Jr Lifeguard Program 572 - - - - - -
TOTAL OTHER PROPRIETARY FUNDS 338,328 1,399,269 1,480,527 80,805 (453) 337,875
INTERNAL SERVICE FUNDS
Self-Insurance Fund 601 3,267,067 970,687 1,893,693 894,257 (28,749) 3,238,318
Wastewater Support 611 - 1,046,827 933,827 - (113,000) -
Fleet Maintenance 621 (7,752) 597,169 597,169 - (7,752)
Vehicle Replacement 622 159,732 10,000 140,000 113,000 (17,000) 142,732
Mach Equipment Replacement 623 480,538 10,000 375,000 125,000 (240,000) 240,538
Fire Apparatus Replacement 624 844,705 - 440,856 378,000 (62,856) 781,849
TOTAL INTERNAL SERVICE FUNDS 4,744,290 2,634,683 4,380,545 1,510,257 (113,000) (348,605) 4,395,685
TOTALS ALL FUNDS 44,165,756 89,684,177 77,851,145 13,387,857 3,931,348 (3,931,348) (1,554,825) 42,610,933
`Based on City Council direction during the budget process several accounting changes were implemented following final adoption of the two year operating budget and six year financial plan/CIP.The Recreation
Programs Fund(571)and the Jr.Lifeguard Program Fund(572)were merged into the General Fund(101).Revenue of($1,340,846)generated from Recreation programs and the Jr.Lifeguard program were aligned with
the expenditure accounts($1,196,743)to allow for cost recovery analysis of the programs.
2-5
City Revenue and Expenditures
General Fund Only
Fiscal Year 2015-2016 - Schedule A
City Revenues:
$65,032,302
Use of Money
$426,547
Property Tax 0.7%
$38,578,376 — — ---
59.3%
Sales Tax
$13,685,188
21.0%
Other Taxes
All Other $3,699,000
5.7%
$1,765,429 Charges for Licenses and
2.7% Services Permits
$6,627,762 $250,000
10.2% 0.4%
City Expenditures:
$56,615,816 Parks& General
Recreation Government
$6,329,880 $9,403,143
Public Works& 11.2% 16.6%
Engineering Planning &
$8,441,570 Building
$5,087,167
14.9% 9.0%
Fire and Marine Law Enforcement
Safety Services $13,131,600
$14,222,456 23.2%
25.1%
2-6
City Revenue and Expenditures
General Fund Only
Fiscal Year 2016-2017 - Schedule A
City Revenues:
$66,119,834
Property Tax
$39,878,119 Sales Tax
60.3% $13,411,484
20.3%
Other Taxes
$3,751,010
All Other 5.7%
$1,785,896
2.7% Use of Money
Charges for Licenses and $410,563
Services Permits 0.6%
$6,627,762 $255,000
10.0% °
0
City Expenditures:
$58,092,291
Public Works&
Fire and Marine Engineering
$8,473,872
Safety Services 14.6%
$14,452,049
24.9% Parks&
Recreation
$6,505,130
11.2%
Law Enforcement
$13,704,300 General
23.6% Government
Planning & $9,758,770
Building 16.8%
$5,198,170
8.9%
2-7
Cardiff Sanitary Division Revenues and Expenditures
(Schedule A)
Fiscal Year 2015-2016
Revenues Total: $4,852,966
Income From Connections
Investment Property
Fees
Earnings
$14,470 $51,255
$69,200 0.3%
1.4% 1%
I
Sewer Service -- - _
Charges- Other
$230,041
4.7% \
Sewer Service
Charges- County
$4,488,000
92.5%
Expenditures Total: $7,221,182
Administration,
Debt&
Wastewater
Collection
$3,556,420 --- — --
49.2%
Capital Projects
$3,664,762
50.8%
2-8
Encinitas Sanitary Division Revenues and Expenditures
(Schedule A)
Fiscal Year 2015-2016
Revenues Total: $2,911,704
Investment
Earnings
38,001
8,00 Connection Fees
72,360
2.5%
Sewer Service
Charges- Other
57,343
2.0%
Sewer Service
Charges- County
2,744,000
94.2%
Expenditures Total: $2,876,441
Capital Projects
1,376,587
48%
Administration,
Debt&
Wastewater
Collection
1,499,854
52%
2-9
Cardiff Sanitary Division Revenues and Expenditures
(Schedule A)
Fiscal Year 2016-2017
Revenues Total: $5,018,877
Investment Income From
Earnings Property
69,200 14,470
1.4% 0.3% Connection Fees
51,255
1.0%
Sewer Service
Charges -Other - —
234,166
4.7%
Sewer Service
Charges-County
4,649,786
92.6%
Expenditures Total: $4,867,848
Capital Projects
1,280,010
26.3%
Administration,
Debt&
Wastewater
Collection
3,587,838
73.7%
2-10
Encinitas Sanitary Division Revenues and Expenditures
(Schedule A)
Fiscal Year 2016-2017
Revenues Total: $2,799,481
Connection Fees
72,360
Investment 2.6%
Earnings
38,001
1.4%
Sewer Service
Charges- County
2,689,120
96.1%
Expenditures Total: $2,752,886
Capital Projects
1,219,622
44.3%
Administration,
Debt&
Wastewater
Collection
1,533,264
55.7%
2-11
Revenue and Expenditures by Fund Source
GOVERNMENT FUND
(101 )GENERAL FUND
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 56,419,343 59,218,387 70,944,218 65,032,302 66,119,834
Expenditures (47,976,338) (49,513,800) (53,073,335) (56,615,817) (58,092,291)
Transfers In 9,130,131 1,295,818 1,026,339 1,174,360 1,174,360
Transfers Out (15,898,929) (16,641,076) (21,253,422) (12,400,001) (11,346,994)
Total 1,674,207 (5,640,671) (2,356,200) (2,809,156) (2,145,091)
TOTAL GOVERNMENT FUND 1,674,207 (5,640,671) (2,356,200) (2,809,156) (2,145,091)
INFRASTRUCTURE FUNDS
(201 )STATE GASOLINE TAXES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 1,489,306 2,048,880 1,635,028 1,380,849 1,321,810
Expenditures 0 0 0 0
Transfers Out (1,648,679) (1,987,351) (1,681,903) (1,380,849) (1,321,810)
Total (159,373) 61,529 (46,875) 0 0
(203)STATE CAPITAL GRANTS
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 2,897,974 121,767 0 1,700,000 450,000
Transfers Out (2,737,599) (214,206) 0 (1,700,000) (450,000)
Total 160,375 (92,439) 0 0 0
(211 )TRANSNET PROGRAM
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 1,266,792 690,185 1,594,630 2,473,000 5,337,000
Transfers Out (920,552) (902,067) (2,100,000) (2,615,000) (5,480,000)
Total 346,240 (211,882) (505,370) (142,000) (143,000)
(212)COASTAL ZONE MANAGEMENT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 392,313 326,017 243,818 300,000 300,000
Expenditures (232,341) (276,162) (230,758) (238,599) (233,797)
Transfers In 34,020 0 0 0 0
Transfers Out (64,193) (73,756) 0 (225,000) (75,000)
Total 129,799 (23,901) 13,060 (163,599) (8,797)
(223)FEDERAL CAPITAL GRANT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 1,175,716 518,870 0 0 0
Transfers Out (1,458,834) (300,774) 0 0 0
Total (283,118) 218,096 0 0 0
(224)T.D.A.GRANT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 91 30,517 0 0 0
Transfers Out 0 0 0 0 0
Total 91 30,517 0 0 0
TOTAL INFRASTRUCTURE 194,014 (18,080) (539,185) (305,599) (151,797)
FUNDS
2-12
Revenue and Expenditures by Fund Source
GRANT FUNDS
(202)STATE LAW ENF GRANT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 100,554 100,000 100,000 100,000 100,000
Expenditures (100,554) (100,000) (100,000) (100,000) (100,000)
Total 0 0 0 0 0
(213)GOVERNMENT EDUCATION ACCESS
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 206,609 426,407 425,895 425,895 404,601
Expenditures (65,546) (102,382) (142,648) (187,345) (191,609)
Transfers Out (8,368) (62,443) (293,500) (947,290) (240,070)
Total 132,695 261,582 (10,253) (708,740) (27,078)
(214)SOLID WASTE,RECYCLING AND HHW
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 453,352 465,420 420,500 426,250 422,125
Expenditures (471,017) (400,142) (496,782) (462,262) (493,904)
Transfers Out (149,157) 282,065 0 0 0
Total (166,822) 347,343 (76,282) (36,012) (71,779)
(21 5)ASSET FORFEITURE
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 290 0 388 533 538
Expenditures (93) 93 (10,000) (10,197) (10,197)
Total 197 93 (9,612) (9,664) (9,659)
(221 )SENIOR NUTRITION GRANT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 84,241 79,860 84,000 83,000 83,000
Expenditures (116,679) (116,973) (126,143) (122,443) (122,443)
Transfers In 32,438 37,113 46,539 46,539 46,539
Total 0 0 4,396 7,096 7,096
(222)C.D.B.G GRANT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 221,056 217,179 286,600 393,741 268,119
Transfer In 0 0 0 24,496 31,094
Expenditures (188,771) (153,220) (456,266) (222,092) (199,213)
Transfers Out (32,285) (63,959) 0 (196,000) 0
Total 0 0 (169,666) 145 100,000
(227)HOME ENTITLEMENT PROGRAM
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 224,114 269,000 30,000 1,445 0
Transfer In 0 0 0 4,662 4,893
Expenditures (224,114) (269,000) (30,000) (6,107) (4,893)
Total 0 0 0 0 0
(228)FEDERAL LAW ENF GRANT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 11,378 11,495 10,000 10,000 10,000
Expenditures (11,378) (11,495) (10,000) (10,000) (10,000)
Total 0 0 0 0 0
(229)DONATIONS&CONTRIBUTIONS
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 0 141,794 38,000 563,000 111,000
Transfer In 0 111,433 0 75,000 75,000
Expenditures 0 (18,411) (95,590) (245,590) (245,590)
Transfer Out 0 (73,015) 0 (472,000) 0
Total 0 161,801 (57,590) (79,590) (59,590)
TOTAL GRANT FUNDS (33,930) 770,819 (319,007) (826,765) (61,010)
2-13
Revenue and Expenditures by Fund Source
DEVELOPMENT IMPACT FUNDS
(231 )PARK DEVELOPMENT FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 127,563 210,590 151,460 151,460 151,460
Transfers Out (450,000) 0 0 0 0
Total (322,437) 210,590 151,460 151,460 151,460
(232)PARKLAND ACQUISITION FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 338,792 548,847 406,319 203,119 203,119
Transfers Out (921,000) 0 (100,000) 0 0
Total (582,208) 548,847 306,319 203,119 203,119
(233)TRAFFIC MITIGATION FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 52,833 604,068 2,064,024 388,303 218,093
Transfers Out (6,310) (565,487) (3,100,000) (852,000) (425,000)
Total 46,523 38,581 (1,035,976) (463,697) (206,907)
(234)REGIONAL TRAFFIC MITIGATION FE
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 124,352 178,019 132,092 154,650 158,702
Expenditures 0 0 0 0
Transfers Out 0 0 (768,054) (576,000) 0
Total 124,352 178,019 (635,962) (421,350) 158,702
(235)OPEN SPACE ACQUISITION FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 21,642 35,772 25,589 34,049 34,049
Transfers Out 0 0 (15,000) 0 0
Total 21,642 35,772 10,589 34,049 34,049
(236)RECREATIONAL TRAILS FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 5,521 9,110 6,531 6,531 6,531
Transfers Out (10,980) 0 0 0 0
Total (5,459) 9,110 6,531 6,531 6,531
(237)COMMUNITY FACILITIES FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 28,872 47,944 34,260 45,680 45,680
Transfers Out (28,872) (47,944) (34,260) (45,680) (45,680)
Total 0 0 0 0 0
(238)FIRE MITIGATION FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 35,066 98,737 38,331 43,028 43,028
Transfers Out (35,066) (98,737) (38,331) (43,028) (43,028)
Total 0 0 0 0 0
(239)FLOOD CONTROL MITIGATION FEES
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 157,826 126,792 120,731 51,139 51,139
Transfers Out (17,420) (11,400) (50,000) (75,000) (265,000)
Total 140,406 115,392 70,731 (23,861) (213,861)
(251 )IN LIEU FEES CURB GUTTER SIDEW
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 35 27 24 24 24
Total 35 27 24 24 24
(252)IN LIEU FEES UNDERGROUND UTILI
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 1,412 131,336 1,341,885 1,885 1,885
Transfers Out 0 0 (1,340,000) 0 0
Total 1,412 131,336 1,885 1,885 1,885
2-14
Revenue and Expenditures by Fund Source
(253)IN LIEU FEES AFFORDABLE HOUSING
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 2,108 653,170 4,000 2,000 2,000
Expenditures 0 0 0 0
Transfers Out (58,116) 0 0 0
Total (56,008) 653,170 4,000 2,000 2,000
TOTAL DEVELOPMENT IMPACT (631,742) 1,920,844 (1,120,399) (509,840) 137,002
FUNDS
MUNICIPAL IMPROVEMENT DISTRICTS
(291 )VILLANITAS ROAD M.I.D
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 21,832 22,089 21,483 11,760 11,760
Expenditures (13,401) (12,846) (18,102) (20,805) (21,607)
Total 8,431 9,243 3,381 (9,045) (9,847)
(292)CERRO STREET M.I.D.
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 41,085 42,190 39,060 40,700 40,700
Expenditures (16,026) (18,376) (31,159) (35,837) (36,848)
Total 25,059 23,814 7,901 4,863 3,852
(293)VILLAGE PARK M.I.D.
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 33,104 32,990 33,149 33,010 33,010
Expenditures (27,831) (35,985) (40,706) (45,013) (47,182)
Total 5,273 (2,995) (7,557) (12,003) (14,172)
(294)WIRO PARK M.I.D
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 11,369 11,011 11,030 11,010 11,010
Expenditures (16,516) (14,503) (16,834) (19,099) (19,885)
Transfers In 0 621 6,200 8,400 8,400
Total (5,147) (2,871) 396 311 (475)
(295)ENC LIGHTING LANDSCAPE DISTRIC
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 1,242,985 1,266,293 1,210,272 1,231,550 1,231,550
Expenditures (1,083,538) (1,193,578) (1,268,410) (1,422,776) (1,494,926)
Transfers Out (22,687) (4,488) 0 (100,000) 0
Total 136,760 68,227 (58,138) (291,226) (263,376)
(297)ENC RANCH LIGHTING LANDSCAPING
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 616,776 625,065 617,488 622,620 622,620
Expenditures (599,758) (624,810) (571,167) (503,723) (521,097)
Transfers Out 0 0 (40,000) 0 0
Total 17,018 255 6,321 118,897 101,523
TOTAL MUNICIPAL 187,394 95,673 (47,696) (188,203) (182,495)
IMPROVEMENT DISTRICTS
ENCINITAS PUBLIC FINANCING AUTHORITY
(301 and 302)DEBT SERVICE FUND
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 18,146 917,518 38,000 37,480 37,480
Expenditures (4,101,694) (4,599,119) (4,573,419) (5,031,667) (5,023,489)
Transfers In 3,899,248 3,696,968 4,556,079 4,994,187 4,986,009
Transfers Out 0 0 0 0
Total (184,299) 15,367 20,660 0 0
TOTAL ENCINITAS PUBLIC (184,299) 15,367 20,660 0 0
FINANCING AUTHORITY
2-15
Revenue and Expenditures by Fund Source
CAPITAL IMPROVEMENT FUNDS
(401 )CAPITAL PROJECT FUND
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Expenditures 0 0 0 (11,590,578) (10,272,225)
Transfers In-Capital 0 0 0 11,590,578 10,272,225
Total 0 0 0 0 0
(403) FACILITY MAINTENANCE FUND
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Expenditures 0 0 0 (1,362,000) (616,000)
Transfers In-Capital 0 0 0 1,232,000 616,000
Transfers In-Operating 0 0 1,000,000 1,000,000
Total 0 0 0 870,000 1,000,000
TOTAL CAPITAL IMPROVEMENT 0 0 0 870,000 1,000,000
FUNDS
CARDIFF SANITARY DIVISION FUNDS
(511 )CSD OPERATIONS
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 4,794,588 5,419,714 4,765,804 4,852,966 5,018,877
Expenditures (2,553,327) (2,848,329) (3,489,336) (3,556,420) (3,587,838)
Transfer In 0 610,502 0 0 0
Transfer Out (1,225,478) (866,999) 0 (3,664,762) (1,280,010)
Total 1,015,783 2,314,888 1,276,468 (2,368,216) 151,029
TOTAL CARDIFF SANITARY 1,015,783 2,314,888 1,276,468 (2,368,216) 151,029
DIVISION FUNDS
ENCINITAS SANITARY DIVISION FUNDS _
(521 )ESD OPERATIONS
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 2,965,710 2,839,526 2,888,372 2,911,704 2,799,481
Expenditures (1,409,326) (1,406,377) (1,466,401) (1,499,854) (1,533,264)
Transfers In 0 3,561,690 0 0 0
Transfer Out (1,608,003) (1,072,569) 0 (1,376,587) (1,219,622)
Total (51,619) 3,922,270 1,421,971 35,263 46,595
TOTAL ENCINITAS SANITARY (51,619) 3,922,270 1,421,971 35,263 46,595
DIVISION FUNDS
OTHER PROPRIETARY FUNDS
(551 )SECTION 8 HOUSING-ADMIN
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 232,658 208,660 211,375 208,480 208,480
Expenditures (292,733) (253,762) (281,266) (275,713) (270,249)
Transfers In 0 49,641 45,903 67,043 67,398
Total (60,075) 4,539 (23,988) (190) 5,629
(552)SECTION 8 HOUSING-HAP
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 871,094 903,482 947,501 971,447 971,447
Expenditures (955,786) (956,333) (971,940) (986,500) (986,500)
Total (84,692) (52,851) (24,439) (15,053) (15,053)
(561 )PAC PINES AFFORDABLE HOUSING
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 215,200 195,812 214,142 219,342 219,342
Transfers In 0 0 0 13,327 13,407
Expenditures (199,814) (260,808) (214,130) (221,879) (223,778)
Total 15,386 (64,996) 12 10,790 8,971
2-16
Revenue and Expenditures by Fund Source
(571 )RECREATION PROGRAMS *Moved to General Fund in FY2015-16
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 900,890 1,203,972 1,155,000 0 0
Expenditures (999,421) (1,094,311) (1,127,032) 0 0
Transfers In 0 0 10,000 0 0
Total (98,531) 109,661 37,968 0 0
(572)JR LIFEGUARD PROGRAM*Moved to General Fund in FY2015-16
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 158,118 211,605 170,320 0 0
Expenditures (154,420) (206,246) (187,340) 0 0
Transfers In 0 0 0 0
Total 3,698 5,359 (17,020) 0 0
TOTAL OTHER PROPRIETARY (224,214) 1,712 (27,467) (4,453) (453)
FUNDS
INTERNAL SERVICE FUNDS
(601 )SELF INSURANCE
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 1,233,541 1,267,053 973,365 1,005,687 970,687
Expenditures (1,626,392) (1,931,554) (1,853,432) (1,880,550) (1,893,693)
Transfers In 845,000 724,257 894,257 894,257 894,257
Total 452,149 59,756 14,190 19,394 (28,749)
(611 )WASTEWATER SUPPORT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 894,461 831,907 1,017,980 1,044,337 1,046,827
Expenditures (894,572) (831,796) (1,058,591) (924,037) (933,827)
Transfer Out 0 0 0 (113,000) (113,000)
Total (111) 111 (40,611) 7,300 0
(621 )FLEET MAINTENANCE
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 477,395 520,677 561,610 596,820 597,169
Expenditures (477,395) (520,677) (562,944) (596,820) (597,169)
Total 0 0 (1,334) 0 0
(622)VEHICLE REPLACEMENT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 71,880 103,479 123,000 10,000 10,000
Transfer In 0 0 0 113,000 113,000
Expenditures (142,636) (64,308) (186,000) (328,000) (140,000)
Transfers Out 0 0 0 0
Total (70,756) 39,171 (63,000) (205,000) (17,000)
(623)MACH EQUIPMENT REPLACEMENT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 179,355 181,548 185,000 10,000 10,000
Expenditures (43,165) (123,570) (145,000) (140,000) (375,000)
Transfers In 0 0 0 125,000 125,000
Total 136,190 57,978 40,000 (5,000) (240,000)
(624)FIRE APPARATUS REPLACEMENT
FY13 Actual FY14 Actual FY15 Original FY16 Proposed FY17 Proposed
Revenue 105,000 58,241 678,000 525,000 0
Expenditures 0 0 (375,000) (875,855) (440,856)
Transfers In 0 0 0 378,000 378,000
Transfers Out 0 0 0 0
Total 105,000 58,241 303,000 27,145 (62,856)
TOTAL INTERNAL SERVICE 622,472 215,257 252,245 (156,161) (348,605)
FUNDS
2-17
City Revenues - All Revenue Sources
(Schedule A)
FY2015-16
TOTAL REVENUE:
$89,083,850
Development Municipal Encinitas Public Cardiff Sanitary
Impact Funds Improvement Dist Division Funds
$1,849,922 $1,950,650 Finance Agency $4,852,966
2.1% 2.2% <1/o$37,°480 5.4%
Encinitas Sanitary
Division Funds
Grant Funds $2,911,704
$2,003,864 3.3%
2.2%
Other Proprietary
Funds
Infrastructure Funds $1,399,269
$5,853,849 1.6%
6.6%
Internal Services
Funds
$3,191,844
3.6%
Government Funds
$65,032,302
73.0%
Detail: General Fund
■Property Tax $38,578,376 ■Sales Tax $13,685,188 Other Taxes $3,699,000
■Use of Money $426,547 Licenses and Permits $250,000 Charges for Services $6,627,762
All Other $1,765,429
2-18
City Revenues - All Revenue Sources
(Schedule A)
FY2016-17
TOTAL REVENUE:
$89,684,177
Encinitas Public
Development Financing Authority ESD Operating
Impact Funds Municipal $37,480 Funds
$915,710 Improvement <1% CSD Operating $2,799,481
1.0% Districts Funds 3.1%
$1,950,650 $5,018,877
2.2% 5.6%
Grant Funds Other Proprietary
$1,399,383 Funds
1.6% $1,399,269
Infrastructure Funds
$7,408,810 Internal Services
8.3% Funds
$2,634,683
2.9%
Government Funds
$66,119,834
73.7%
Detail: General Fund
Am L
■Property Tax $39,878,119 ■Sales Tax $13,411,484
Other Taxes $3,751,010 ■Use of Money $410,563
Licenses and Permits $255,000 Charges for Services $6,627,762
All Other $1,785,896
2-19
Detail of General Fund Revenues, Expenditures,and Transfers-Schedule C
Proposed FY2015-16&FY2016-17
Column 1 (2) (3) (4) (5) (6) (7) (8)
FY14-15 FY15-16 $ % FY16-17 $ %
Revised Proposed Change Change Proposed Change Change
Budget Budget from FY15 from FY15 Budget from FY16 from
FY16
Adoption Date 2/25/2015
REVENUES
TAX REVENUE
PROPERTY TAXES-CURRENT SECURED 35,650,752 38,078,376 2,427,624 7% 39,368,119 1,289,743 3%
DOCUMENTARY TRANSFER TAXES 458,000 500,000 42,000 9% 510,000 10,000 2%
SALES TAXES 9,069,210 12,065,493 2,996,283 33% 13,411,484 1,345,991 11%
SALES TAX TRIPLE FLIP 3,118,342 1,619,695 (1,498,647) -48% 0 (1,619,695) -100%
TRANSIENT OCCUPANCY TAX 1,217,656 1,502,000 284,344 23% 1,532,040 30,040 2%
FRANCHISE FEES 2,237,779 2,197,000 (40,779) -2% 2,218,970 21,970 1%
TAX REVENUE TOTAL 51,751,739 55,962,564 4,210,825 8% 57,040,613 1,078,049 2%
OTHER REVENUE
LICENSES AND PERMITS 220,057 250,000 29,943 14% 255,000 5,000 2%
INTERGOVERNMENTAL REVENUE 521,353 500,679 (20,674) 4% 510,693 10,014 2%
CHARGES FOR SERVICES 5,249,022 6,627,762 1,378,740 26% 6,627,762 0 0%
FINES AND PENALTIES 742,607 674,750 (67,857) -9% 679,303 4,553 1%
USE OF MONEY 476,766 426,547 (50,219) -11% 410,563 (15,984) 4%
OTHER REVENUE 13,383,721 590,000 (12,793,721) -96% 595,900 5,900 1%
OTHER REVENUE TOTAL 20,593,526 9,069,738 (11,523,788) -56% 9,079,221 9,483 0%
REVENUES TOTAL * 72,345,265 65,032,302 (7,312,963) -10% 66,119,834 1,087,532 2%
EXPENDITURES
GENERAL GQVERNMEN
CITYCOUNCIL-ADMINISTRATION 394,915 447,633 52,718 13% 462,021 14,388 3%
CITY COUNCIL-COMMUNITY GRANT 75,000 (75,000) -100% 0 0%
CITY COUNCIL-CITY ATTORNEY 308,500 375,500 67,000 22% 375,500 0 0%
CITYMANAGER-ADMINISTRATION 970,248 1,221,287 251,039 26% 1,257,594 36,307 3%
CITYMANAGER-ARTSADMIN 186,176 179,238 (6,938) 4% 178,098 (1,140) -1%
CITY MANAGER- ECONOMIC DEV 162,600 108,500 (54,100) -33% 108,500 0 0%
CITY MANAGER-HUMAN RESOURCES 804,244 795,232 (9,012) _11% 817,598 22,366 3%
CITY MANAGER-INFORMATION TECH 1,697,921 1,673,579 (24,342) -1% 1,721,094 47,515 3%
CITY MANAGER-GEOGRAPHIC INFO 639,940 656,771 16,831 3% 677,469 20,698 3%
CITYCLERK-ADMINISTRATION 562,043 563,335 1,292 0% 584,014 20,679 4%
CITYCLERK-ELECTIONS 90,000 1,200 (88,800) -99% 101,900 100,700 100%
FINANCE-ADMINISTRATION 1,743,001 1,809,212 66,211 4% 1,877,388 68,176 4%
NON DEPT-CENTRAL PURCHASES 211,045 154,173 (56,872) -27% 153,136 (1,037) -1%
NON DEPT-SHARED EXPENSES 1,776,377 1,417,483 (358,894) -20% 1,444,458 26,975 2%
GENERAL GOVERNMENT TOTAL 9,622,010 9,403,143 (218,867) -2% 9,758,770 355,627 4%
MANNING AND BUILDING
PLAN BLDG-ADMIN CU ST SVC 927,680 543,123 (384,557) -41% 615,180 72,057 13%
PLAN BLDG-MANAGEMENT SVC 0 661,774 661,774 0% 662,311 537 0%
PLAN BLDG-CURRENT PLANNING 1,104,521 877,782 (226,739) -21% 885,128 7,346 1%
PLAN BLDG-APPLICANT DEPOSITS 26,000 26,000 0 0% 26,000 0 0%
PLAN BLDG-ADVANCED PLANNING 637,319 575,880 (61,439) -10% 592,323 16,443 3%
PLAN BLDG-CODE ENFORCEMENT 562,663 599,318 36,655 7% 613,938 14,620 2%
PLAN BLDG-BUILDING SERVICES 1,874,762 1,803,290 (71,472) 4% 1,803,290 0 0%
PLANNING AND BUILDING TOTAL 5,132,945 5,087,167 (45,778) -1% 5,198,170 111,003 2%
PUBLIC SAFETY
PLAN BLDG-PARKING CITATION 119,500 83,500 (36,000) -30% 83,500 0 0%
PUBLIC SAFETY-LAW ENFORCEMENT 12,461,200 13,048,100 586,900 5% 13,620,800 572,700 4%
PUBLIC SAFETY-FIRE ADMIN 633,033 639,188 6,155 1% 646,045 6,857 1%
PUBLIC SAFETY-FIRE OPERATIONS 10,580,577 11,325,292 744,715 7% 11,553,007 227,715 2%
PUBLIC SAFETY-LOSS PREVENTION 660,344 622,337 (38,007) -6% 642,184 19,847 3%
PUBLIC SAFETY-DISASTER PREP 164,886 166,419 1,533 1% 171,336 4,917 3%
PUBLIC SAFETY-MARINE SAFETY 926,186 1,260,188 334,002 36% 1,227,262 (32,926) -3%
PUBLIC SAFETY-JR LIFEGUARDS 0 209,032 209,032 0% 212,214 3,182 2%
PUBLIC SAFETY TOTAL 25,545,726 27,354,056 1,808,330 7% 28,156,348 802,292 3%
2-20
Detail of General Fund Revenues,Expenditures,and Transfers-Schedule C
Proposed FY2015-16&FY2016-17
Column 1 (2) (3) (4) (5) (6) (7) (8)
FY14-15 FY15-16 $ % FY16-17 $ %
Revised Proposed Change Change Proposed Change Change
Budget Budget from FY15 from FY15 Budget from FY16 from
FY16
Adoption Date 2/25/2015
ENGINEERING AND PUBLIC WORKS
PUBLICWORKS-ADMINISTRATION 226,806 223,739 (3,067) -1% 219,707 (4,032) -2%
PUBLIC WORKS-ENVIRONMENTAL 109,110 3,600 (105,510) -97% 3,600 0 0%
PUBLIC WORKS-STREETMAINT 1,839,829 1,866,578 26,749 1% 1,851,311 (15,267) -1%
PUBLIC WORKS-FAC MAINT CVC CTR 418,338 420,880 2,542 1% 429,930 9,050 2%
PUBLIC WORKS-FAC MAINT FIRE ST 240,776 232,922 (7,854) -3% 234,547 1,625 1%
PUBLIC WORKS-FAC MAINT PW YRD 263,298 239,826 (23,472) -9% 238,609 (1,217) _1%
PUBLIC WORKS-FAC MAINT LIBRARY 328,342 331,703 3,361 1% 336,995 5,292 2%
PUBLIC WORKS-STORM WATER MAINT 698,842 720,014 21,172 3% 717,665 (2,349) 0%
PUBLIC WORKS-STORM WATER FLOOD 229,141 140,563 (88,578) -39% 140,927 364 0%
ENGINEERING-CITY ENGINEERING 2,673,426 2,734,927 61,501 2% 2,748,582 13,655 0%
ENGINEERING-TRAFFIC ENGINEERNG 730,771 699,875 (30,896) -4% 713,085 13,210 2%
ENGINEERING-STORMWATERPROG 850,340 826,943 (23,397) -3% 838,914 11,971 1%
ENGINEERING AND PUBLIC WORKS TOTAL 8,609,019 8,441,570 (167,449) -2% 8,473,872 32,302 0%
PARKS AND RECREATION
PARKSREC-ADMINISTRATION 971,846 983,017 11,171 1% 986,812 3,795 0%
PARKSREC-PARK MAINTENANCE 1,691,289 1,795,302 104,013 6% 1,896,953 101,651 6%
PARKS REC-BEACH MAINTENANCE 575,092 506,932 (68,160) -12% 526,063 19,131 4%
PARKS REC-TRAIL MAINTENANCE 126,915 128,969 2,054 2% 112,886 (16,083) -12%
PARKS REC-RECREATION PROGRAMS 635,293 317,973 (317,320) -50% 320,723 2,750 1%
PARKS REC-CITYWIDE SPECIAL EVENTS 0 239,788 239,788 0% 241,419 1,631 1%
PARKS REC-DEPARTMENT MARKETING 0 100,260 100,260 0% 96,314 (3,946) -4%
PARKS REC-COMMUNITY CENTER 1,286,456 983,698 (302,758) -24% 1,031,742 48,044 5%
COMM CTR TINY TOTS/YOUTH/TEENS 0 171,790 171,790 0% 170,974 (816) 0%
COMM CTR ADULT PROGRAMS 0 8,700 8,700 0% 8,709 9 0%
COMM CTR YOUTH SPORTS 0 74,970 74,970 0% 76,053 1,083 1%
COMM CTR ADULT SPORTS 0 20,000 20,000 0% 20,285 285 1%
COMM CTR FACILITY RENTALS 0 93,424 93,424 0% 97,487 4,063 4%
SENIOR CENTER 0 224,665 224,665 0% 233,980 9,315 4%
SENIOR CENTER PROGRAMS 0 174,282 174,282 0% 176,073 1,791 1%
SENIOR CENTER EVENTS 0 14,028 14,028 0% 14,129 101 1%
REC FACILITIES TINY TOTS/YOUTH 0 253,962 253,962 0% 256,406 2,444 1%
REC FACILITIES YOUTH SPORTS 0 173,444 173,444 0% 172,736 (708) 0%
REC FACILITIES ADULT SPORTS 0 28,606 28,606 0% 29,122 516 2%
REC FACILITY RENTALS 0 36,070 36,070 0% 36,264 194 1%
PARKS AND RECREATION TOTAL 5,286,891 6,329,880 1,042,989 20% 6,505,130 175,250 3%
EXPENDITURES TOTAL * 54,196,591 56,615,816 2,419,225 4% 58,092,290 1,476,474 3%
EXCESS OF REVENUE OVER 18,148,674 8,416,486 (9,732,188) 8,027,544 (388,942)
EXPENDITURES
GENERAL FUND TRANSFERS TO/FROM OTHER CITY FUNDS
TRANSFERS OUT OF GENERAL FUND (1,043,064) (2,636,724) (1,593,660) 153% (2,643,988) (7,264) 0%
TRANSFERS OUT OTHER (25,000) 0 25,000 -100% 0 0 0%
TRANSFERS INTO GENERAL FUND 1,026,339 1,174,360 148,021 14% 1,174,360 0 0%
TRANSFERS TO DEBT SERVICE (5,289,723) (4,994,187) 295,536 -6% (4,986,009) 8,178 0%
TRANSFERS TO CAPITAL PROJECTS (15,574,926) (4,769,090) 10,805,836 -69% (3,716,997) 1,052,093 -22%
TRANSFERS TOTAL (20,906,374) (11,225,641) 9,680,733 -46% (10,172,634) 1,053,007 -9%
*Based on City Council direction during the budget process several accounting changes were implemented following final adoption of the two year
operating budget and six year financial plan/CIP. The Recreation Programs Fund(571)and the Jr.Lifeguard Program Fund(572)were merged into the
General Fund(101). Revenue of($1,340,846)generated from Recreation programs and the Jr.Lifeguard program were aligned with the expenditure
accounts($1,196,743)to allow for cost recovery analysis of the programs.
2-21
Operating Expenditures by Department
All Funding Sources - Schedule A
(Includes City and Internal Service Funds)
Fiscal Year 2015-2016
Parks& Recreation General Government
$6,547,913 $11,621,038
9% 16%
Public Works& Planning &Building
Engineering $6,799,458
$19,110,670 9%
27%
All Funding
Sources
Law Enforcement
Fire&Marine Safet $13,251,797
Y 19%
Services
$14,222,456
20%
General Government $11,621,038
Planning &Building $6,799,458
Law Enforcement $13,251,797
Fire and Lifeguard Services $14,222,456
Public Works and Engineering* $19,110,670
Parks &Recreation $6,547,913
$71,553,332
"Public Works Department includes Internal Service Fund expenditures of $2,864,712. The Cardiff Sanitary Division and
Encinitas Sanitary Division operating expenditure plan of$3,556,420 and$1,499,854 respectively.
2-22
Operating Expenditures by Department
All Funding Sources -Schedule A
(Includes City and Internal Service Funds)
Fiscal Year 2016-2017
Parks& Recreation General
$6,723,162 Government
9.2% $11,994,072
16.5%
Public Works&
Engineering
$18,951,071 Planning &Building
26.0% $6,882,803
9.5%
All Funding
Sources
Fire&Marine Safety Law Enforcement
Services $13,824,497
$14,452,050 19.0%
19.8%
General Government $11,994,072
Planning &Building $6,882,803
Law Enforcement $13,824,497
Fire and Lifeguard Services $14,452,050
Public Works and Engineering $18,951,071
Parks &Recreation $6,723,162
$72,827,655
"Public Works Department includes Internal Service Fund expenditures of$2,486,852. The Cardiff Sanitary Division and Encinitas Sanitary
Division operating expenditure plan of$3,587,838 and$1,533,264 respectively.
2-23
Citywide Summary of Expenditures and Personnel
General Fund(10�
EXPENDITURE SUMMARY FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ACTUAL ACTUAL REVISED PROPOSED PROPOSED
Personnel 25,906,083 24,409,408 28,770,767 29,796,117 30,444,327
Materials &Supplies 786,747 839,289 1,188,494 1,387,793 1,382,253
Contracts&Services 20,673,497 21,419,754 23,596,508 24,586,459 25,516,964
Internal Cost Allocation 477,395 394,688 427,837 452,479 452,654
Capital Outlay 386,594 374,032 65,287 206,968 110,094
Debt 3,246 2,408 72,678 186,000 186,000
Transfers 15,974,224 16,715,297 22,007,713 12,400,002 11,346,994
Totals 64,207,786 66,154,876 76,129,284 69,015,818 69,439,286
PERSONNEL SUMMARY FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ACTUAL ACTUAL REVISED PROPOSED PROPOSED
Full-Time Equivalents 194.66 198.74 198.74 200.89 200.89
Solid Waste,Recycling and HHW(214)
EXPENDITURE SUMMARY FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ACTUAL ACTUAL REVISED PROPOSED PROPOSED
Personnel 102,295 50,810 55,674 56,787 57,639
Materials&Supplies 0 62,955 13,000 11,000 15,500
Contracts&Services 319,316 247,895 404,624 374,915 401,205
Internal Cost Allocation 38,484 38,484 38,484 19,560 19,560
Capital Outlay/Debt/Other 10,923 0 10,000 0 0
Transfers 149,157 282,065 0 0 0
Totals 620,175 682,208 511,782 462,262 493,904
PERSONNEL SUMMARY FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ACTUAL ACTUAL REVISED PROPOSED PROPOSED
Full-Time Equivalents 0.70 0.40 0.45 0.45 0.45
District Services(611)
EXPENDITURE SUMMARY FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ACTUAL ACTUAL REVISED PROPOSED PROPOSED
Personnel 686,014 633,870 744,940 790,954 812,624
Materials&Supplies 43,152 32,450 66,605 78,050 67,050
Contracts &Services 165,406 165,330 174,470 55,033 54,153
Internal Cost Allocation 0 146 0 0 0
Capital Outlay/Debt/Other 0 0 10,000 0 0
Transfers 0 0 0 113,000 113,000
Totals 894,572 831,796 996,015 1,037,037 1,046,827
PERSONNEL SUMMARY FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ACTUAL ACTUAL REVISED PROPOSED PROPOSED
Full-Time Equivalents 6.55 6.45 6.50 7.00 7.00
2-24
BY FUND SOURCE
All remaining operating funds contain only one department resulting in a repetition of financial figures located in the
"Expenditure Plan"section of the Budget document(Chapter 4, Expenditure Detail).
GAS TAX FUND (201)
STATE LAW ENFORCEMENT FUND (202)
GOVERNMENT EDUCATION ACCESS FUND (213)
ASSET FORFEITURE FUND (215)
SENIOR NUTRITION GRANT FUND(221)
FEDERAL LAW ENFORCEMENT FUND (228)
DONATIONS &CONTRIBUTIONS (229)
ADVANCED PLANNING &HOUSING FUND (222, 227, 253, 551, 552, 561)
DEVELOPMENT IMPACT FUNDS (231, 232, 233, 234, 235, 236, 237, 238, 239 ,251 ,252)
MUNICIPAL IMPROVEMENT DISTRICTS(291, 292, 293, 294, 295, 297)
DEBT SERVICE FUND (301, 302)
CARDIFF SANITARY OPERATIONS(511)
ENCINITAS SANITARY OPERATIONS(521)
PACIFIC PINES FUND (561)
SELF INSURANCE FUND (601)
WASTEWATER SUPPORT(611)
FLEET MAINTENANCE FUND (621)
VEHICLE REPLACEMENT FUND (622)
MACHINERY/EQUIPMENT REPLACEMENT FUND (623)
FIRE APPARATUS REPLACEMENT FUND(624)
2-25
Interfund Transfer Schedule-Operating
Fiscal Years 2015-16 and 2016-17
FUND FROM FUND TO AMOUNT PURPOSE
FY2015-16 FY2016-17
General Fund(101) Sr Nutrition Program Fund(221) 46,539 46,539 Subsidize Sr Nutrition Program
General Fund(101) CDBG Fund(222) 24,496 31,094 Subsidize CDBG administration costs
General Fund(101) Home Program Fund(227) 4,662 4,893 Subsidize HOME Program administration costs
General Fund(101) Donation Fund(229) 75,000 75,000 General fund match for Mizel contribution
General Fund(101) Wiro Park Fund(294) 8,400 8,400 Subsidize fund balance deficit for both years
General Fund(101) Debt Service Fund(301) 477,002 474,353 For Debt Service Payments
General Fund(101) Encinitas Public Finance Authority Fund(302) 4,517,185 4,511,656 For Debt Service Payments
General Fund(101) Facility Maintenance Fund(403) 1,000,000 1,000,000 Provide funds for facility maintenance
General Fund(101) Section 8 Housing-Admin Fund(551) 67,043 67,398 Subsidize Section 8 administration costs
General Fund(101) Pacific Pines Fund(561) 13,327 13,407 Subsidize Pacific Pines administration costs
General Fund(101) Self-Insurance Fund(601) 894,257 894,257 Provide for insurance division operations
General Fund(101) Vehicle Replacement Fund(622) 100,000 100,000 Provide funds for vehicle purchases
General Fund(101) Machinery&Equipment Fund(623) 25,000 25,000 Provide funds for machinery&equip purchases
General Fund(101) Fire Apparatus Fund(624) 378,000 378,000 Provide funds for fire apparatus purchases
General Fund Sub-Total 7,630,911 7,629,997
HUTA(Gas Tax)Fund(201) General Fund(101) 1,085,652 1,085,652 Provide for street maintenance costs
Community Facilities Fund(237) General Fund(101) 45,680 45,680 Reimbursement to GF for capital Projects
Fire Mitigation Fees Fund(238) General Fund(101) 43,028 43,028 Offset costs of Fire Station Reconstruction
Wastewater Fund(611) Vehicle Replacement Fund(622) 13,000 13,000 Wastewater share for vehicle purchases
Wastewater Fund(611) Machinery&Equipment Fund(623) 100,000 100,000 Wastewater share for machinery&equip purchases
TOTAL OPERATING TRANSFERS 8,918,271 8,917,357
SUMMARY OF FUNDS RECEIVING TRANSFERS
General Fund(101) 1,174,360 1,174,360
Sr Nutrition Program Fund(221) 46,539 46,539
CDBG Fund(222) 24,496 31,094
Home Program Fund(227) 4,662 4,893
Donation Fund(229) 75,000 75,000
Wiro Park Fund(294) 8,400 8,400
Debt Service Fund(301) 477,002 474,353
Encinitas Public Finance Authority Fund(302) 4,517,185 4,511,656
Facility Maintenance Fund(403) 1,000,000 1,000,000
Section 8 Housing-Admin Fund (551) 67,043 67,398
Pacific Pines Fund(561) 13,327 13,407
Self Insurance Fund(601) 894,257 894,257
Vehicle Replacement Fund(622) 113,000 113,000
Machinery&Equipment Fund(623) 125,000 125,000
Fire Apparatus Fund(624) 378,000 378,000
TOTAL OPERATING TRANSFERS 8,918,271 8,917,357
2-26
Interfund Transfer Schedule-Capital Improvement Program
Fiscal Years 2015-16 and 2016-17
FUND FROM FUND TO AMOUNT
FY2015-16 FY2016-17
General Fund(101) Capital Improvement Fund(401) 3,537,090 3,100,997
General Fund(101) Facility Maintenance Fund(403) 1,232,000 616,000
HUTA(Gas Tax)Fund(201) Capital Improvement Fund(401) 295,198 236,158
State Capital Grant Fund(203) Capital Improvement Fund(401) 1,700,000 450,000
TransNet Program Fund(211) Capital Improvement Fund(401) 2,615,000 5,480,000
Coastal Zone Mgmt Fund(212) Capital Improvement Fund(401) 225,000 75,000
Gov't Education Access Fund(213) Capital Improvement Fund(401) 947,290 240,070
CDBG Fund(222) Capital Improvement Fund(401) 196,000 -
Traffic Mitigation Fees Fund(223) Capital Improvement Fund(401) 852,000 425,000
Special Revenue Fund(229) Capital Improvement Fund(401) 472,000 -
RTCIP Fund(234) Capital Improvement Fund(401) 576,000 -
Flood Control Fund(239) Capital Improvement Fund(401) 75,000 265,000
ELLD Fund(295) Capital Improvement Fund(401) 100,000 -
TOTAL TRANSFERS TO CAPITAL 12,822,578 10,888,225
SUMMARY OF FUNDS RECEIVING TRANSFERS
Capital Improvement Fund(401) 11,590,578 10,272,225
Facility Maintenance Fund(403) 1,232,000 616,000
TOTAL TRANSFERS TO CAPITAL 12,822,578 10,888,225
2-27
Department Personnel Summary - Fiscal Years 2012-13 through 2016-17
There is a sub-total at the end of each Department(General Government,Planning and Building,Public Safety,Engineering/Public Works,and Parks and
Recreation). For the allocation of personnel to specific division,see the individual Expenditure Plans in Section IV.
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
DEPARTMENT/POSITION Approved Approved Approved Proposed Proposed
GENERAL GOVERNMENT
CITY COUNCIL
Executive Secretary(Council Secretary) 1.00 1.00 1.00 1.00 1.00
City Council Subtotal 1.00 1.00 1.00 1.00 1.00
LEGAL SERVICES
City Attorney -Contract 0.00 0.00 0.00 0.00 0.00
City Attorney Subtotal 0.00 0.00 0.00 0.00 0.00
CITY MANAGER
City Manager 1.00 1.00 1.00 1.00 1.00
Deputy City Manager 5&7 1.00 0.00 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00
Management Analyst I,II,III' 0.00 0.00 1.00 1.00 1.00
Communications Specialist 0.00 1.00 1.00 1.00 1.00
Executive Secretary 1.00 1.00 1.00 1.00 1.00
Arts Administrator 1.00 1.00 1.00 1.00 1.00
Intern 0.50 0.50 0.50 0.50 0.50
City Manager Subtotal 5.50 5.50 7.50 7.50 7.50
Human Resources Division
Department Manager I,II(Personnel Officer) 1.00 1.00 1.00 1.00 1.00
Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00
Human Resources Analyst I,II,III' 2.15 2.15 2.15 2.15 2.15
Human Resources Technician I,IIz 1.20 1.20 1.20 1.20 1.20
Program Assistant I,II,1112 0.00 0.00 0.00 0.00 0.00
Human Resources Subtotal 5.35 5.35 5.35 5.35 5.35
Information Technology(IT)/Geographic Information Systems(GIS)Divisions
Chief Information Officer IT/GIS3 0.00 1.00 1.00 1.00 1.00
Department Manager I,II(IT Manager)3 1.00 0.00 0.00 0.00 0.00
IT Supervisor(IT Division) 2.00 2.00 2.00 2.00 2.00
Information Technology Analyst I,II,1114 4.00 5.00 5.00 5.00 5.00
Information Technology Technician I,114 1.00 0.00 0.00 0.00 0.00
IT Supervisor(GIS Division) 1.00 1.00 1.00 1.00 1.00
IT Project Manager(GIS Division) 1.00 1.00 1.00 1.00 1.00
G.I.S.Analyst I,II,III 2.00 2.00 2.00 2.00 2.00
IT/GIS Subtotal 12.00 12.00 12.00 12.00 12.00
FYI 2-13 Transfer 1.0 Human Resources Analyst I,II,III to Finance Analyst I,II,III
FYI 2-13 Reclassify 1.0 Program Assistant I,II,III to Human Resources Technician I,II
FYI 2-13 Transfer.30 FTE Human Resources Technician to Finance Department
s
FYI 3-14 Reclassification(Title Change)of Information Technology Manager to Chief Information Officer
FYI 3-14 Reclassification of 1.0 IT Technician to IT Analyst I,II,III
FYI 3-14 Transfer 1.0 Deputy City Manager from City Manager to PW
s
FYI 4-15 Transfer 1.0 FTE Ad min Support Coordinator in Parks&Rec to City Manager-FTE reclassified as 1.0 FTE Management Analyst I,II,III
FYI 4-15 Transfer 1.0 Deputy City Manager from PW back to City Manager
2-28
Department Personnel Summary- Fiscal Years 2012-13 through 2016-17
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
DEPARTMENT/POSITION Approved Approved Approved Proposed Proposed
CITY MANAGERS OFFICE - Continued
Risk Management Division
Department Manager I,II(Risk Manager) 1.00 1.00 1.00 1.00 1.00
Risk/Safety Analyst I,11,III 1.00 1.00 1.00 1.00 1.00
Program Assistant I,11,III 0.50 0.50 0.50 0.50 0.50
Risk Management Subtotal 2.50 2.50 2.50 2.50 2.50
City Manager's Subtotal 26.35 26.35 28.35 28.35 28.35
CITY CLERK
Department Director(City Clerk) 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00
Program Coordinator 1.00 1.00 1.00 1.00 1.00
Program Assistant I,11,III 2.00 2.00 2.00 2.00 2.00
City Clerk Subtotal 5.00 5.00 5.00 5.00 5.00
FINANCE DEPARTMENT
City Administration
Department Director 1.00 1.00 1.00 1.00 1.00
Finance Manager I, 11,111 3.00 3.00 3.00 3.00 3.00
Finance Analyst 1,11,111`3 3.00 3.00 3.00 4.00 4.00
Accountant 1,11 1.40 1.40 1.40 1.40 1.40
Finance Technician 1,11, 1112 5.00 5.00 5.00 4.00 4.00
Financial Services Subtotal 13.40 13.40 13.40 13.40 13.40
FY12-13 Transfer 1 Human Resources Analyst I,II,III to Finance Analyst I,II,III for a total of 3.00 FTE Finance Analyst I,II,III
FY12-13 Transfer.30 FTE Human Resources Technician I,II to Finance Technician I,II,III,approved increase to a total of 5.0 FTE Finance Technician I,II,III
s FY15-16&FY16-17 Reclass 1.0 FTE Finance Technician I,II,III to 1.0 FTE Finance Analyst I,II,III
General Government Total 44.75 44.75 46.75 46.75 46.75
2-29
Department Personnel Summary - Fiscal Years 2012-13 through 2016-17
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
DEPARTMENT/POSITION Approved Approved Approved Proposed Proposed
PLANNING & BUILDING
Department Director 1.00 1.00 1.00 1.00 1.00
Deputy Director Planning&Building 0.00 0.00 1.00 1.00 1.00
Principal Planner I,II 2.00 2.00 1.00 1.00 1.00
Senior Planner I,II 3.00 3.00 3.00 3.00 3.00
Environmental Projects Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst I,11,1112 0.75 0.75 1.00 1.00 1.00
Program Administrator 1.00 1.00 1.00 1.00 1.00
Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00
Planner 1,11,111,IV2 8.50 8.50 8.00 8.00 8.00
Dept.Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 1,11,111' 1.50 2.00 2.00 2.00 2.00
Program Coordinator 1.00 1.00 1.00 1.00 1.00
Management Intern 0.50 0.50 0.50 0.00 0.00
Program Assistant 1,11,111213 4.50 4.50 4.75 5.25 5.25
Planning&Building Subtotal 26.75 27.25 27.25 27.25 27.25
FYI 3-14 Increase Code Enforcement Officer from.50 to 1.0 FTE
FYI 4-15 Increase Management Analyst I,11,III from.75 to 1.0 FTE,increase Program Assistant I,11,III from.75 to 1.0 FTE,Reduce.50 Planner I in Customer Service
s
FYI 5-16&FYI 6-17.50 FTE Intern reclassed to a.50FTE Program Assistant I,11,III
Planning&Building Total 26.75 27.25 27.25 27.25 27.25
PUBLIC SAFETY- Fire & Marine Safety Services
Department Director 1.00 1.00 1.00 1.00 1.00
Fire Division Chief 1.00 0.00 0.00 0.00 0.00
Deputy Fire Chief 0.00 1.00 1.00 1.00 1.00
Battalion Chief' 2.00 2.00 2.00 2.00 2.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00
Management Analyst 1,11,111 1.00 1.00 1.00 1.00 1.00
Fire Marshal(Fire Prevention Fire Battalion Chiao 1 1.00 1.00 1.00 1.00 1.00
Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00
Deputy Fire Marshal 1,112 3.00 2.00 2.00 2.00 2.00
Fire Captains 15.00 15.00 15.00 15.00 15.00
Fire Engineers 15.00 15.00 15.00 18.00 18.00
Firefighters 0.00 0.00 0.00 0.00 0.00
Firefighter/Paramedic3 15.00 18.00 18.00 18.00 18.00
Program Assistant 1,11,1112 1.00 2.00 2.00 2.00 2.00
Dept.Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00
Marine Safety Captain 1.00 1.00 1.00 1.00 1.00
Marine Safety Lieutenant 1.00 1.00 1.00 1.00 1.00
Marine Safety Sergeant 3.00 3.00 3.00 3.00 3.00
Fire&Marine Safety Subtotal 63.00 66.00 66.00 69.00 69.00
FYI 2-13 Reorganization of Fire Department Suppression personnel added 2 Battalion Chiefs and eliminated 2 Fire Deputy Chiefs
FY13-14 Reorganization of Fire Department reclassified a vacant,unfunded Deputy Fire Marshal to Program Assistant 1,11,111
s FY13-14&FY14-15 3.0 FTE's for Station 6(Olivenhain)
Public Safety Total 63.00 66.00 66.00 69.00 69.00
2-30
Department Personnel Summary - Fiscal Years 2012-13 through 2016-17
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
DEPARTMENT/POSITION Approved Approved Approved Proposed Proposed
ENGINEERING/PUBLIC WORKS'
Citv
Department Director' 1.00 1.00 1.00 1.00 1.00
Deputy Director-Engineereing4 0.00 0.00 1.00 1.00 1.00
Deputy Director-Public Works4 0.00 0.00 1.00 1.00 1.00
Environmental Project Manager4 0.00 0.00 1.00 1.00 1.00
Deputy City Engineer* 1.00 1.00 0.00 0.00 0.00
Deputy City Manager 0.00 1.00 0.00 0.00 0.00
Senior Engineer 3.00 3.00 3.00 3.00 3.00
Engineer 6.00 6.00 6.00 6.00 6.00
Superintendent(PW)4 1.00 1.00 0.00 0.00 0.00
Program Administrator 28'4 1.85 1.90 0.90 0.90 0.90
Utility&Maintenance Supervisor I,II 2.00 2.00 2.00 2.00 2.00
Senior Management Analyst 2.00 2.00 2.00 2.00 2.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Utility&Maintenance Field Supervisor 2.00 2.00 2.00 2.00 2.00
Park&Beach Supervisor 0.82 0.82 0.82 0.82 0.82
Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00
Engineering Specialist 6.00 6.00 6.00 6.00 6.00
Stormwater Environmental Specialist 3.00 3.00 3.00 3.00 3.00
Heavy Equipment Mechanic 2.00 2.00 2.00 2.00 2.00
Department Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00
Facilities Specialist 2.00 2.00 2.00 2.00 2.00
Program Coordinator 1.00 1.00 1.00 1.00 1.00
Utility&Maintenance Technician 14.00 14.00 14.00 14.00 14.00
Program Assistant 3.00 3.00 3.00 3.00 3.00
Traffic Intern 0.50 0.50 0.50 0.50 0.50
Intern 0.50 0.50 0.50 0.50 0.50
Engineering 1 Public Works Subtotal 55.67 56.72 55.72 55.72 55.72
FYI 2-13 Consolidation of Engineering and Public Works Departments and elimination of 1.0 FTE Department Director position
FYI 3-14 Increase Program Administrator.05 FTE
s
FYI 4-15 Transfer 1.0 Deputy City Manager from PW back to City Manager
4 In FY2014-15 Deputy City Engineer and Superindentent(PW)positions were reclassified to Deputy Director-Engineerng and Deputy Director-
Public Works. One Program Administrator position was reclassified to Environmental Project Manager
Engineering 1 Public Works Total 55.67 56.72 55.72 55.72 55.72
2-31
Department Personnel Summary - Fiscal Years 2012-13 through 2016-17
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
DEPARTMENT/POSITION Approved Approved Approved Proposed Proposed
PARKS & RECREATION
Civic Center Location
Department Director 1.00 1.00 1.00 1.00 1.00
Park and Beach Superintendent 1.00 1.00 1.00 1.00 1.00
Recreation Superintendent 1.00 1.00 1.00 1.00 1.00
Park and Beach Supervisor 1/11 2.18 2.18 2.18 2.18 2.18
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00
Management Analyst 1/11/111 1.00 1.00 1.00 1.00 1.00
Department Administrative Support Coordinator' 1.00 1.00 0.00 0.00 0.00
Program Assistant 1/11/111 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1/11 3.00 3.00 3.00 3.00 3.00
Community&Senior Center Location
Community Center Manager 1.00 1.00 1.00 1.00 1.00
Senior Center Manager 1.00 1.00 1.00 1.00 1.00
Facilities Specialist 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1/11 3.50 3.50 3.50 3.50 3.50
Program Assistant 1/11/111 2.50 2.50 2.50 2.50 2.50
Parks&Recreation Subtotal 21.18 21.18 20.18 20.18 20.18
Parks&Recreation Total 21.18 21.18 20.18 20.18 20.18
FY14-15 Transfer 1.0 FTE Admin Support Coordinator in Parks&Rec to City Manager-FTE reclassified as 1.0 FTE Management Analyst I,11,111
City Personnel Total 211.35 215.90 215.90 218.90 218.90
Distribution of Personnel by Department
FY2015-16 & FY2016-17 218.90 FTE's
Parks&Recreation Total General Government Total
20.18 46.75
°
/0� 21.7%
Engineering/Public Works
Total
55.72
25.8%
Planning&Building Total
27.25
12.6%
Public Safety Total
66.00
30.6%
2-32
CITY OF It It
REVENUE DETAIL
Revenue By Fund Source
GENERAL FUND (101 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Property Taxes- Current
PROPERTY TAXES-CURRENT SECUR (26,105,820) (27,191,543) (26,998,325) (29,800,000) (30,800,000)
PROPERTY TAXES-CURRENT UNSEC (922,082) (964,392) (949,481) (970,000) (1,003,950)
PROPERTY TAXES-CURRENT SECUR (388,112) (626,029) (336,077) (350,000) (362,250)
PROPERTY TAXES-DELINQUENT SE (249,751) (186,663) (70,540) (200,000) (207,000)
PROPERTY TAXES-VLF SHIFT (5,279,303) (5,470,155) (5,561,964) (6,078,376) (6,291,119)
PROPERTY TAXES-HOMEOWNERS EX (261,329) (257,602) (278,285) (250,000) (258,750)
PROPERTY TAXES-STATE UNITARY (454,605) (392,431) (395,623) (390,000) (403,650)
PROPERTY TAXES-ALL OTHER (38,288) (44,404) (26,868) (40,000) (41,400)
Total (33,699,290) (35,133,219) (34,617,163) (38,078,376) (39,368,119)
� r
Sales Taxes
SALES TAXES-0.75% (8,684,087) (8,983,814) (9,069,210) (12,065,493) (13,411,484)
Total (8,684,087) (8,983,814) (9,069,210) (12,065,493) (13,411,484)
Sales Tax Triple Flip
SALES TAXES-TRIPLE FLIP 0.25 (2,901,058) (3,083,546) (3,309,528) (1,619,695) 0
Total (2,901,058) (3,083,546) (3,309,528) (1,619,695) 0
Transient Occupancy Tax
TOT TAXES-HOTELS (1,179,483) (1,216,705) (1,069,066) (1,400,000) (1,428,000)
TOT TAXES-STV RENTALS (310,242) (351,375) (288,750) (400,000) (408,000)
TOT TAXES-REVENUE TRANSFERS 297,945 313,616 261,242 300,000 306,000
PENALTIES AND INTEREST ON DELI (2,273) (2,379) (1,082) (2,000) (2,040)
Total (1,194,053) (1,256,843) (1,097,656) (1,502,000) (1,532,040)
Documentary Transfer Taxes
DOCUMENTARY TRANSFER TAX (544,869) (520,810) (408,000) (500,000) (510,000)
Total (544,869) (520,810) (408,000) (500,000) (510,000)
Franchise Fees
FRANCHISE TAXES-TIME WARNER (281,048) (255,686) (307,915) (275,000) (277,750)
FRANCHISE TAXES-COX COMMUNIC (552,960) (549,935) (608,233) (550,000) (555,500)
FRANCHISE TAXES-AT&T (236,272) (257,969) (62,436) (250,000) (252,500)
FRANCHISE TAXES-SDG&E (634,320) (696,746) (836,021) (700,000) (707,000)
FRANCHISE TAXES-SO CAL GAS C (1,911) (2,195) (3,174) (2,000) (2,020)
FRANCHISE TAXES-EDCO SOLID W (410,496) (425,906) (420,000) (420,000) (424,200)
Total (2,117,007) (2,188,437) (2,237,779) (2,197,000) (2,218,970)
Fines and Penalties
FINES-VEHICLE CODE (183,500) (183,403) (190,000) (190,000) (191,900)
FINES-RED LIGHT VIOLATIONS (231,644) (236,803) (265,000) (250,000) (252,500)
FINES-VEHICLE ABATEMENT (29,862) 0 0 0 0
FINES-PARKING CITATIONS (148,501) (186,517) (209,500) (209,500) (209,500)
FINES-ADMINISTRATIVE CITATIO (6,385) (11,466) (10,000) (10,000) (10,000)
FINES-ALARM VIOLATIONS (10,925) (14,378) (20,808) (15,000) (15,150)
PENALTIES (213) (210) (250) (250) (253)
Total (611,030) (632,777) (695,558) (674,750) (679,303)
3-2
Revenue By Fund Source
Licenses and Permits
BUSINESS OPERATIONS PERMITS (41,257) (40,480) (29,917) (40,000) (40,800)
BUSINESS REGISTRATION PROGRAM (133,156) (140,202) (133,171) (140,000) (142,800)
ST VACATION RENTAL PERMITS (17,400) (19,800) (15,606) (20,000) (20,400)
OTHER LICENSES AND PERMITS (27,475) (88,620) (16,363) (50,000) (51,000)
Total (219,288) (289,102) (195,057) (250,000) (255,000)
Intergovernmental Revenue
FEDERAL OPERATING GRANTS 0 0 0 0 0
FEDERAL GRANTS-SPECIAL (2,221) 0 0 0 0
STATE REVENUES-OTHER (34,513) (33,188) (31,212) (35,000) (35,700)
STATE REVENUE-MOTOR VEHICLE (33,408) (27,649) 0 0 0
LOCAL REVENUES-OTHER (452,723) (341,990) (389,480) (389,480) (397,270)
FEDERAL SHARED REVENUES 0 0 0 0 0
OTHER INTERGOVT REVENUES 0 (76,199) (56,286) (76,199) (77,723)
Total (522,865) (479,026) (476,978) (500,679) (510,693)
Charges For Services
ARTS PROGRAM (24,314) (15,367) (11,700) (12,969) (12,969)
INTERNAL COST ALLOCATION (1,457,990) (1,351,429) (1,456,740) (1,327,782) (1,327,782)
ADMIN-OTHER CHARGES (45,620) (38,365) (1,040) (35,000) (35,000)
PLANNING FEES (386,519) (686,411) (597,112) (600,000) (600,000)
PLANNING-OTHER CHARGES (1,572) 0 (3,000) (3,000) (3,000)
PLANNING-REFUNDS 15,980 9,931 0 0 0
PLANNING-SERVICES ON BEHALF (3,289) (4,155) (13,000) (25,000) (25,000)
BUILDING-ESGIL CHARGES (1,143,731) (1,696,174) (1,550,000) (1,800,000) (1,800,000)
BUILDING-CITY OVERHEAD CHARG (393,866) (561,779) (506,600) (583,100) (583,100)
ENERGY EFFICIENCY PERMIT WAIVE 16,545 63,694 60,000 85,000 85,000
ENGINEERING FEES (567,240) (754,068) (550,000) (600,000) (600,000)
ENGINEERING INSPECTION FEES (388,746) (321,817) (300,000) (300,000) (300,000)
FIRE PREVENTION FEES (56,575) (103,483) (63,860) (70,000) (70,000)
FIRE PREVENTION-OTHER CHARGE 0 0 0 0 0
FIRE PREVENTION-REFUNDS 147 0 0 0 0
JR LIFEGUARD FEES 0 0 0 (205,621) (205,621)
RECREATION FEES (15,633) (20,425) (13,525) (1,150,290) (1,150,290)
MITIGATION FEE-REFUNDS 1,667 0 0 0 0
Total (4,450,756) (5,479,848) (5,006,577) (6,627,762) (6,627,762)
Use of Money
POOLED INVESTMENT EARNINGS (111,390) (91,739) (165,427) (100,000) (101,000)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (52,274) (48,155) (54,250) (50,000) (50,500)
EVENT SPONSORSHIPS 0 0 0 (24,935) (4,935)
INCOME FROM PROPERTY (176,152) (216,729) (247,314) (251,612) (254,128)
Total (339,816) (356,623) (466,991) (426,547) (410,563)
Other Revenue
CONTRIBUTIONS/DONATIONS-PRIV (112,571) (100,512) 0 0 0
INTERFUND REVENUE (244,671) (322,216) (225,034) (200,000) (202,000)
PROCEEDS OF FIXED ASSET DISPOS (9,210) (16,388) 0 (10,000) (10,100)
PROCEEDS OF LONG-TERM DEBT 0 0 (13,000,000) 0 0
COST RECOVERY (350,382) (288,549) (107,475) (300,000) (303,000)
TRANSFERS IN-OPERATING (1,121,181) (1,295,818) (1,026,339) (1,174,360) (1,174,360)
TRANSFERS IN-CAPITAL 0 0 0 0 0
OTHER REVENUES-UNCLASSIFIED (418,390) (86,680) (31,212) (80,000) (80,800)
OTHER REVENUES-MISC CHG CODE 0 0 0 0 0
Total (2,256,405) (2,110,163) (14,390,060) (1,764,360) (1,770,260)
GENERAL FUND
TOTAL (57,540,524) (60,514,208) (71,970,557) (66,206,662) (67,294,194)
3-3
Revenue By Fund Source
STATE GASOLINE TAXES (201 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
STATE OPERATING GRANTS (977,285) (1,149,137) (1,635,028) (1,085,652) (1,085,652)
STATE CAPITAL GRANTS (512,001) (899,742) 0 (295,197) (236,158)
Total (1,489,286) (2,048,879) (1,635,028) (1,380,849) (1,321,810)
Use of Money
POOLED INVESTMENT EARNINGS (21) 0 0 0 0
Total (21) 0 0 0 0
Other Revenue
COST RECOVERY 0 0 0 0 0
OTHER REVENUES 0 0 0 0 0
Total 0 0 0 0 0
STATE GASOLINE TAXES
TOTAL (1,489,307) (2,048,879) (1,635,028) (1,380,849) (1,321,810)
STATE LAW ENF GRANT (202 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
STATE OPERATING GRANTS (100,554) (100,000) (100,000) (100,000) (100,000)
Total (100,554) (100,000) (100,000) (100,000) (100,000)
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
Total 0 0 0 0 0
STATE LAW ENF GRANT
TOTAL (100,554) (100,000) (100,000) (100,000) (100,000)
STATE CAPITAL GRANTS (203 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
STATE CAPITAL GRANTS (2,897,974) (121,767) 0 (1,700,000) (450,000)
Total (2,897,974) (121,767) 0 (1,700,000) (450,000)
STATE CAPITAL GRANTS
TOTAL (2,897,974) (121,767) 0 (1,700,000) (450,000)
3-4
Revenue By Fund Source
TRANSNET PROGRAM (211 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
LOCAL REVENUES-OTHER (1,265,284) (689,569) (1,593,000) (2,473,000) (5,337,000)
Total (1,265,284) (689,569) (1,593,000) (2,473,000) (5,337,000)
Use of Money
POOLED INVESTMENT EARNINGS (1,508) (616) (1,630) 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (1,508) (616) (1,630) 0 0
TRANSNET PROGRAM
TOTAL (1,266,792) 690,185) (1,594,630) (2,473 000) (5,337,000)
COASTAL ZONE MANAGEMENT (212 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Transient Occupancy Tax
TOT TAXES-HOTELS (297,945) (313,616) (243,818) (300,000) (300,000)
Total (297,945) (313,616) (243,818) (300,000) (300,000)
Intergovernmental Revenue
LOCAL REVENUES-OTHER (94,368) (12,401) 0 0 0
Total (94,368) (12,401) 0 0 0
Use oney
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
TRANSFERS IN-OPERATING (34,020) 0 0 0 0
Total (34,020) 0 0 0 0
COASTAL ZONE MANAGEMENT
TOTAL (426,333) (326,017) (243,818) (300,000) (300,000)
GOVERNMENT EDUCATION ACCESS (213 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Franchise Fees
FRANCHISE TAXES-TIME WARNER (112,100) (102,524) (122,145) (122,145) (116,038)
FRANCHISE TAXES-COX COMMUN. 0 (220,695) (221,200) (221,200) (210,140)
FRANCHISE TAXES-AT&T (94,509) (103,188) (82,550) (82,550) (78,423)
Total (206,609) (426,407) (425,895) (425,895) (404,601)
Intergovernmental Revenue
LOCAL REVENUES-OTHER 0 0 0 0 0
Total 0 0 0 0 0
Use oney
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
ACCESS
TOTAL (206,609) (426,407) (425,895) (425,895) (404,601)
3-5
Revenue By Fund Source
HOUSEHOLD HAZARDOUS WASTE (214 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
STATE REVENUES-OTHER (64,794) (43,375) (43,500) (35,250) (31,125)
LOCAL REVENUES-OTHER (388,558) (422,045) (377,000) (391,000) (391,000)
Total (453,352) (465,420) (420,500) (426,250) (422,125)
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
OTHER REVENUES-UNCLASSIFIED 0 0 0 0 0
Total 0 0 0 0 0
HOUSEHOLD HAZARDOUS WASTE
TOTAL (453,352) (465,420) (420,500) (426,250) (422,125)
ASSET FORFEITURE (215 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS A=D PROPOSED PROPOSED
Intergovernmental Revenue
LOCALREVENUES-OTHER 0 0 0 0 0
Total 0 0 0 0 0
Use of Money
POOLED INVESTMENT EARNINGS (290) 0 (388) (533) (538)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (290) 0 (388) (533) (538)
ASSET FORFEITURE
TOTAL (290) 0 (388) (533) (538)
SENIOR NUTRITION GRANT (221 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL OPERATING GRANTS (15,020) (14,959) (59,000) (59,000) (59,000)
FEDERAL GRANTS-SPECIAL (49,252) (46,441) 0 0 0
Total (64,272) (61,400) (59,000) (59,000) (59,000)
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
CONTRIBUTIONS/DONATIONS-PRIV (19,969) (18,461) (25,000) (24,000) (24,000)
TRANSFERS IN-OPERATING (32,438) (37,113) (46,539) (46,539) (46,539)
Total (52,407) (55,574) (71,539) (70,539) (70,539)
SENIOR NUTRITION GRANT
TOTAL (116,679) (116,974) (130,539) (129,539) (129,539)
3-6
Revenue By Fund Source
C.D.B.G GRANT (222 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL OPERATING GRANTS (221,056) (217,179) (286,600) (393,741) (268,119)
TRANSFERS IN-OPERATING 0 0 0 (24,496) (31,094)
Total (221,056) (217,179) (286,600) (418,237) (299,213)
C.D.B.G GRANT
TOTAL (221,056) (217,179) (286,600) (418,237) (299,213)
FEDERAL CAPITAL GRANT (223 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL CAPITAL GRANTS (1,157,502) (518,870) 0 0 0
FEDERAL GRANTS-SPECIAL (18,214) 0 0 0 0
Total (1,175,716) (518,870) 0 0 0
Use oney
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
FEDERAL CAPITAL GRANT
TOTAL (1,175,716) (518,870) 0 0 0
T.D.A. GRANT (224 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL CAPITAL GRANTS 0 (30,475) 0 0 0
Total 0 (30,475) 0 0 0
Use of Money
POOLED INVESTMENT EARNINGS (92) (42) 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (92) (42) 0 0 0
T.D.A.GRANT
TOTAL (92) (30,517) 0 0 0
HOME ENTITLEMENT PROGRAM (227 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL OPERATING GRANTS 0 0 0 0 0
FEDERAL CAPITAL GRANTS (224,114) (166,169) 0 (1,445) 0
TRANSFER IN OPERATING 0 (72,831) (30,000) (4,662) (4,893)
Total (224,114) (239,000) (30,000) (6,107) (4,893)
Use of Money
LOCAL REVENUES-OTHER 0 (30,000) 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 (30,000) 0 0 0
HOME ENTITLEMENT PROGRAM
TOTAL (224,114) (269,000) (30,000) (6,107) (4,893)
3-7
Revenue By Fund Source
FEDERAL LAW ENF GRANT (228 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL OPERATING GRANTS (11,378) (11,495) (10,000) (10,000) (10,000)
FEDERAL GRANTS-SPECIAL 0 0 0 0 0
Total (11,378) (11,495) (10,000) (10,000) (10,000)
FEDERAL LAW ENF GRANT
TOTAL (11,378) (11,495) (10,000) (10,000) (10,000)
CONTRIBUTIONS (229)
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
CONTRIBUTIONS/DONATIONS 0 (141,794) (38,000) (563,000) (111,000)
TRANSFER IN OPERATING 0 (111,433) 0 (75,000) (75,000)
Total 0 (253,227) (38,000) (638,000) (186,000)
TMIMUTIONS
TOTAL 0 (253,227) (38,000) (638,000) (186,000)
PARK IMPROVEMENT FEES (231 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (126,428) (209,909) (150,000) (150,000) (150,000)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (126,428) (209,909) (150,000) (150,000) (150,000)
Use of Money
POOLED INVESTMENT EARNINGS (1,135) (681) (1,460) (1,460) (1,460)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (1.135) (681) (1.460) (1.460) (1.460)
PARK IMPROVEMENT FEES
TOTAL (127,563) (210,590) (151,460) (151,460) (151,460)
PARKLAND ACQUISITION FEES (232 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (335,187) (547,119) (403,200) (200,000) (200,000)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (335,187) (547,119) (403,200) (200,000) (200,000)
Use oney
POOLED INVESTMENT EARNINGS (3,605) (1,728) (3,119) (3,119) (3,119)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (3,605) (1,728) (3,119) (3,119) (3,119)
PARKLAND ACQUISITION FEES
TOTAL (338,792) (548,847) (406,319) (203,119) (203,119)
3-8
Revenue By Fund Source
TRAFFIC MITIGATION FEES (233 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (43,826) (596,759) (50,000) (200,000) (200,000)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (43,826) (596,759) (50,000) (200,000) (200,000)
Use oney
POOLED INVESTMENT EARNINGS (9,007) (7,309) (14,024) (22,750) (18,093)
OTHER INTERGOVT REVENUES 0 0 (2,000,000) (165,553) 0
Total (9,007) (7,309) (2,014,024) (188,303) (18,093)
TRAFFIC MITIGATION FEES
_TOTAL (52,833) (604,068) (2,064,024) (388,303) 218,093)
REGIONAL TRAFFIC MITIGATION FEES (234 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (123,111) (176,720) (131,200) (150,000) (153,000)
MITIGATION FEE-REFUNDS 0 0 0 1,800 1,460
Total (123,111) (176,720) (131,200) (148,200) (151,540)
Use of Money
POOLED INVESTMENT EARNINGS (1,241) (1,299) (892) (6,450) (7,162)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (1,241) (1,299) (892) (6,450) (7,162)
REGIONAL TRAFFIC MITIGATION
FEE TOTAL (124,352) (178,019) (132,092) (154,650) (158,702)
OPEN SPACE ACQUISITION FEES (235 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (21,386) (35,513) (25,380) (33,840) (33,840)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (21,386) (35,513) (25,380) (33,840) (33,840)
Use of Money
POOLED INVESTMENT EARNINGS (256) (259) (209) (209) (209)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (256) (259) (209) (209) (209)
OPEN SPACE ACQUISITION FEES
TOTAL (21,642) (35,772) (25,589) (34,049) (34,049)
3-9
Revenue By Fund Source
RECREATIONAL TRAILS FEES (236 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (5,462) (9,069) (6,480) (6,480) (6,480)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (5,462) (9,069) (6,480) (6,480) (6,480)
Use of Money
POOLED INVESTMENT EARNINGS (59) (41) (51) (51) (51)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (59) (41) (51) (51) (51)
RECREATIONAL TRAILS FEES
TOTAL (5,521) (9,110) (6,531) (6,531) (6,531)
COMMUNITY FACILITIES FEES (237 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (28,872) (47,944) (34,260) (45,680) (45,680)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (28,872) (47,944) (34,260) (45,680) (45,680)
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
COMMUNITY FACILITIES FEES
TOTAL (28,872) (47,944) (34,260) (45,680) (45,680)
FIRE MITIGATION FEES (238 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (35,066) (98,737) (38,331) (43,028) (43,028)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (35,066) (98,737) (38,331) (43,028) (43,028)
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
FIRE MITIGATION FEES
TOTAL (35,066) (98,737) (38,331) (43,028) (43,028)
3-10
Revenue By Fund Source
FLOOD CONTROL MITIGATION FEES (239 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES (156,843) (125,643) (120,000) (50,408) (50,408)
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total (156,843) (125,643) (120,000) (50,408) (50,408)
Use of Money
POOLED INVESTMENT EARNINGS (983) (1,149) (731) (731) (731)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (983) (1,149) (731) (731) (731)
FLOOD CONTROL MITIGATION
FEES TOTAL (157,826) (126,792) 20,731) (51,139) (51,139)
IN LIEU FEES CURB GUTTER SIDEWALK (251 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES 0 0 0 0 0
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total 0 0 0 0 0
Use oney
POOLED INVESTMENT EARNINGS (35) (27) (24) (24) (24)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (35) (27) (24) (24) (24)
IN LIEU FEES CURB GUTTER
SIDEWALK TOTAL (35) (27) (24) (24) (24)
IN LIEU FEES UNDERGROUND UTILITIES (252 )
FY13 FY14 FY15 FY16 FY17
TUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
ENGINEERING FEES 0 (130,000) 0 0 0
MITIGATION FEES 0 0 0 0 0
MITIGATION FEE-REFUNDS 0 0 0 0 0
Total 0 (130,000) 0 0 0
Use of Money
POOLED INVESTMENT EARNINGS (1,412) (1,336) (1,885) (1,885) (1,885)
LOCAL REVENUES-OTHER 0 0 (1,340,000) 0 0
Total (1,412) (1,336) (1,341,885) (1,885) (1,885)
IN LIEU FEES UNDERGROUND
UTILITY TOTAL (1,412) (131,336) (1,341,885) (1,885) (1,885)
3-11
Revenue By Fund Source
IN LIEU FEES AFFORDABLE HOUSING (253 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
MITIGATION FEES 0 (651,071) 0 0 0
Total 0 (651,071) 0 0 0
Use of Money
POOLED INVESTMENT EARNINGS (2,108) (2,366) (2,000) (2,000) (2,000)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS 0 266 (2,000) 0 0
Total (2,108) (2,100) (4,000) (2,000) (2,000)
Other Revenue
OTHER REVENUES 0 0 0 0 0
Total 0 0 0 0 0
IN LIEU FEES AFFORDABLE
HOUSING TOTAL (2,108) (653,171) (4,000) (2,000) (2,000)
VILLANITAS ROAD M.I.D (291 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Property Taxes- Current
PROPERTY TAXES-CURRENT SECUR (10,133) (10,446) (9,638) (10,400) (10,400)
PROPERTY TAXES-CURRENT UNSEC (358) (371) (360) (360) (360)
PROPERTY TAXES-CURRENT SECUR (128) (203) (72) (100) (100)
PROPERTY TAXES-DELINQUENT SE (99) (77) (319) (90) (90)
PROPERTY TAXES-HOMEOWNERS EX (101) (99) (51) (100) (100)
PROPERTY TAXES-STATE UNITARY (225) (189) (78) (190) (190)
PROPERTY TAXES-ALL OTHER (13) (14) (28) (10) (10)
BENEFIT ASSESSMENTS (10,091) (10,133) (10,080) 0 0
Total (21,148) (21,532) (20,626) (11,250) (11,250)
Use of Money
POOLED INVESTMENT EARNINGS (681) (554) (842) (500) (500)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (4) (4) (15) (10) (10)
Total (685) (558) (857) (510) (510)
VILLANITAS ROAD M.I.D
TOTAL (21,833) (22,090) (21,483) (11,760) (11,760)
3-12
Revenue By Fund Source
CERRO STREET M.I.D. (292 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Property Taxes- Current
PROPERTY TAXES-CURRENT SECUR (35,986) (37,066) (33,454) (37,000) (37,000)
PROPERTY TAXES-CURRENT UNSEC (1,271) (1,315) (1,253) (1,300) (1,300)
PROPERTY TAXES-CURRENT SECUR (448) (720) (251) (500) (500)
PROPERTY TAXES-DELINQUENT SE (343) (257) (1,128) (300) (300)
PROPERTY TAXES-HOMEOWNERS EX (360) (350) (357) (350) (350)
PROPERTY TAXES-STATE UNITARY (694) (591) (484) (600) (600)
PROPERTY TAXES-ALL OTHER (44) (51) (97) (50) (50)
BENEFIT ASSESSMENTS (1,190) (1,189) (1,185) 0 0
Total (40,336) (41,539) (38,209) (40,100) (40,100)
Use oney
POOLED INVESTMENT EARNINGS (741) (641) (851) (600) (600)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (8) (9) 0 0 0
Total (749) (650) (851) (600) (600)
CERRO STREET M.I.D.
TOTAL (41,085) (42,189) (39,060) (40,700) (40,700)
VILLAGE PARK M.I.D. (293 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Property Taxes- Current
BENEFIT ASSESSMENTS (32,713) (32,676) (32,610) (32,700) (32,700)
Total (32,713) (32,676) (32,610) (32,700) (32,700)
Use of Money
POOLED INVESTMENT EARNINGS (385) (307) (509) (300) (300)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (6) (7) (30) (10) (10)
Total (391) (314) (539) (310) (310)
Other Revenue
OTHER REVENUES 0 0 0 0 0
Total 0
VILLAGE PARK M.I.D.
TOTAL (33,104) (32,990) (33,149) (33,010) (33,010)
WIRO PARK M.I.D (294 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Property Taxes- Current
BENEFIT ASSESSMENTS (11,350) (11,001) (11,001) (11,000) (11,000)
Total (11,350) (11,001) (11,001) (11,000) (11,000)
Use of Money
POOLED INVESTMENT EARNINGS (17) (7) (29) (10) (10)
TRANSFER IN-OPERATING 0 (621) (6,200) (8,400) (8,400)
OTHER INVESTMENT EARNINGS (2) (2) 0 0 0
Total (19) (630) (6,229) (8,410) (8,410)
WIRO PARK M.I.D.
TOTAL (11,369) (11,631) (17,230) (19,410) (19,410)
3-13
Revenue By Fund Source
ENC LIGHTING LANDSCAPE DISTRICT (295 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Property Taxes- Current
PROPERTY TAXES-CURRENT SECUR (628,691) (654,527) (624,000) (650,000) (650,000)
PROPERTY TAXES-CURRENT UNSEC (22,221) (23,214) (22,249) (23,000) (23,000)
PROPERTY TAXES-CURRENT SECUR (7,964) (12,658) (4,438) (8,000) (8,000)
PROPERTY TAXES-DELINQUENT SE (6,189) (4,763) (19,606) (5,000) (5,000)
PROPERTY TAXES-HOMEOWNERS EX (6,283) (6,188) (6,343) (6,200) (6,200)
PROPERTY TAXES-STATE UNITARY (8,074) (6,481) (4,470) (7,000) (7,000)
PROPERTY TAXES-ALL OTHER (794) (898) (1,868) (800) (800)
BENEFIT ASSESSMENTS (485,218) (487,895) (485,000) (485,000) (485,000)
Total (1,165,434) (1,196,624) (1,167,974) (1,185,000) (1,185,000)
Fines and Penalties
PENALTIES 0 0 0 0 0
Total 0 0 0 0 0
7=eof Money
POOLED INVESTMENT EARNINGS (1,429) (1,542) (1,505) (1,300) (1,300)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (233) (248) (793) (250) (250)
INCOME FROM PROPERTY (53,211) (46,805) (40,000) (45,000) (45,000)
Total (54,873) (48,595) (42,298) (46,550) (46,550)
Other Revenue
COST RECOVERY (22,677) (21,075) 0 0 0
OTHER REVENUES 0 0 0 0 0
Total (22,677) (21,075) 0 0 0
ENC LIGHTING LANDSCAPE
DISTRIC TOTAL (1,242,984) (1,266,294) (1,210,272) (1,231,550) (1,231,550)
ENC RANCH LIGHTING LANDSCAPING (297 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS COVED PROPOSED PROPOSED
Property Taxes- Current
BENEFIT ASSESSMENTS (612,644) (620,129) (613,368) (620,000) (620,000)
Total (612,644) (620,129) (613,368) (620,000) (620,000)
Use of Money
POOLED INVESTMENT EARNINGS (3,373) (2,682) (3,659) (2,500) (2,500)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (119) (126) (461) (120) (120)
Total (3,492) (2,808) (4,120) (2,620) (2,620)
Other Revenue
COST RECOVERY (640) (2,128) 0 0 0
Total (640) (2,128) 0 0 0
ENC RANCH LIGHTING
LANDSCAPING TOTAL (616,776) (625,065) (617,488) (622,620) (622,620)
3-14
Revenue By Fund Source
DEBT SERVICE FUND (301 )/(302)
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Use of Money
OTHER INVESTMENT EARNINGS (4,061) (35,836) (38,000) (37,480) (37,480)
Total (4,061) (35,836) (38,000) (37,480) (37,480)
Other Revenue
INTERFUND REVENUE 0 0 0 0 0
TRANSFERS IN-OPERATING 0 0 0 0 0
TRANSFERS IN-DEBT (695,120) (4,577,086) (5,289,723) (4,994,187) (4,986,009)
Total (695,120) (4,577,086) (5,289,723) (4,994,187) (4,986,009)
DEBT SERVICE
TOTAL (699,181) (4,612,922) (5,327,723) (5,031,667) (5,023,489)
CIP FACILITIES FUND (403)
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Use of Money
OTHER INVESTMENT EARNINGS 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
INTERFUND REVENUE 0 0 0 0 0
TRANSFERS IN-OPERATING 0 0 0 (1,000,000) (1,000,000)
TRANSFERS IN-CAPITAL 0 0 0 (1,232,000) (616,000)
Total 0 0 0 (2,232,000) (1,616,000)
CIP FACILITIES FUND
TOTAL 0 0 0 (2,232,000) (1,616,000)
SECTION 8 HOUSING -ADMIN (551 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL OPERATING GRANTS (100,781) (91,212) (92,000) (91,000) (91,000)
OTHER SHARED REVENUES (7,734) (6,357) (5,100) (5,280) (5,280)
PASSTHROUGH SHARED REVENUE (124,030) (111,048) (114,000) (112,200) (112,200)
Total (232,545) (208,617) (211,100) (208,480) (208,480)
Use of Money
POOLED INVESTMENT EARNINGS (113) (43) (275) 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (113) (43) (275) 0 0
Other Revenue
TRANSFERS IN-OPERATING 0 (49,641) (45,903) (67,043) (67,398)
OTHER REVENUES 0 0 0 0 0
Total 0 (49,641) (45,903) (67,043) (67,398)
SECTION 8 HOUSING-ADMIN
TOTAL (232,658) (258,301) (257,278) (275,523) (275,878)
3-15
Revenue By Fund Source
SECTION 8 HOUSING - HAP (552 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
FEDERAL OPERATING GRANTS (871,094) (903,395) (946,815) (971,447) (971,447)
OTHER SHARED REVENUES 0 (100) 0 0 0
Total (871,094) (903,495) (946,815) (971,447) (971,447)
Use of Money
POOLED INVESTMENT EARNINGS (182) (32) (686) 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total (182) (32) (686) 0 0
Other Revenue
OTHER REVENUES 182 44 0 0 0
Total 182 44 0 0 0
SECTION 8 HOUSING-HAP
TOTAL (871,094) (903,483) (947,501) (971,447) (971,447)
PAC PINES AFFORDABLE HOUSING (561 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Fines and Penalties
PENALTIES 0 0 0 0 0
Total 0 0 0 0 0
Use of Money
POOLED INVESTMENT EARNINGS (1,085) (860) (1,342) (1,342) (1,342)
TRANSFER IN OPERATING 0 (3,056) 0 (13,327) (13,407)
INCOME FROM PROPERTY (117,621) (95,728) (117,300) (115,000) (115,000)
Total (118,706) (99,644) (118,642) (129,669) (129,749)
Other Revenue
INTERFUND REVENUE (96,494) (96,167) (95,500) (103,000) (103,000)
Total (96,494) (96,167) (95,500) (103,000) (103,000)
PAC PINES AFFORDABLE HOUSING
TOTAL (215,200) (195,811) (214,142) (232,669) (232,749)
3-16
Revenue By Fund Source
RECREATION PROGRAMS (571 ) Moved to General Fund
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Licenses and Permits
OTHER LICENSES AND PERMITS (4,665) (28,155) (25,000) 0 0
Total (4,665) (28,155) (25,000) 0 0
Intergovernmental Revenue
FEDERAL GRANTS-SPECIAL 0 0 0 0 0
FEDERAL SHARED REVENUES 0 0 0 0 0
Total 0
Charges For Services
RECREATION FEES (742,241) (1,018,427) (990,000) 0 0
RECREATION-OTHER CHARGES 0 0 0 0 0
Total (742,241) (1,018,427) (990,000) 0 0
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
INCOME FROM PROPERTY (144,882) (146,398) (140,000) 0 0
Total (144,882) (146,398) (140,000) 0 0
Other Revenue
CONTRIBUTIONS/DONATIONS-PRIV (9,102) (10,974) 0 0 0
TRANSFERS IN-OPERATING 0 0 (10,000) 0 0
OTHER REVENUES-UNCLASSIFIED 0 (18) 0 0 0
Total (9,102) (10,992) (10,000) 0 0
RECREATION PROGRAMS
TOTAL (900,890) (1,203,972) (1,165,000) 0 0
JR LIFEGUARD PROGRAM (572 ) Moved to General Fund
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
RECREATION FEES (158,118) (211,605) (170,320) 0 0
Total (158,118) (211,605) (170,320) 0 0
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
IR LIFEGUARD PROGRAM
TOTAL (158,118) (211,605) (170,320) 0 0
3-17
Revenue By Fund Source
SELF INSURANCE (601 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental Revenue
STATE REVENUES-OTHER 0 0 0 0 0
Total 0 0 0 0 0
Charges For Services
INTERNAL COST ALLOCATION (134,560) (134,560) (134,560) (108,232) (108,232)
Total (134,560) (134,560) (134,560) (108,232) (108,232)
Use oney
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
INTERFUND REVENUE 0 0 0 0 0
INTERFUND-WORKERS COMP (594,445) (749,034) (585,500) (660,000) (660,000)
INTERFUND-UNEMPLOYM ENT (98,335) (102,455) (85,805) (102,455) (102,455)
INTERFUND-LICENSEE 0 0 0 0 0
INTERFUND-CSD (150,000) (75,000) (75,000) (35,000) 0
INTERFUND-ESD (100,000) (75,000) (75,000) 0 0
REFUNDS (139,803) (117,508) (17,500) (100,000) (100,000)
TRANSFERS IN-OPERATING (845,000) (724,257) (894,257) (894,257) (894,257)
OTHER REVENUES-UNCLASSIFIED (16,399) (13,496) 0 0 0
Total (1,943,982) (1,856,750) (1,733,062) (1,791,712) (1,756,712)
SELF INSURANCE
TOTAL (2,078,542) (1,991,310) (1,867,622) (1,899,944) (1,864,944)
TOTAL REVENUE CITY-WIDE
FUNDS (74,149,626) (80,132,221) (93,099,469) (87,899,240) (89,119,180)
3-18
Cardiff Sanitary Division
Detail of Revenue by Fund Source
CSD OPERATIONS (511 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
STATE CAPITAL GRANTS 0 (395,962) 0 0 0
SEWER SERVICE CHARGES-COUNTY (4,597,087) (4,392,725) (4,400,000) (4,488,000) (4,649,786)
SEWER SERVICE CHARGES-OTHER (186,187) (213,142) (253,701) (230,041) (234,166)
SEWER SERVICE CHARGES-REFUND 27,701 0 0 0 0
Total (4,755,573) (5,001,829) (4,653,701) (4,718,041) (4,883,952)
Use oney
POOLED INVESTMENT EARNINGS (33,872) (23,002) (68,300) (68,300) (68,300)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (5,143) (471,599) (30,000) (900) (900)
INCOME FROM PROPERTY 0 0 (13,803) (14,470) (14,470)
Total (39,015) (494,601) (112,103) (83,670) (83,670)
Other Revenue
PROCEEDS OF FIXED ASSET DISPL 0 140,485 0 0 0
ACCRETION OF BOND PREM/DEF RE 0 (63,768) 0 0 0
TRANSFER IN-CAPITAL 0 (610,502) 0 0 0
Total 0 (533,785) 0 0 0
CSD OPERATIONS
TOTAL (4,794,588) (6,030,215) (4,765,804) (4,801,711) (4,967,622)
CSD CAPITAL REPLACEMENT (512 )
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
BLS ACAS APPROVED PROPOSED PROS
Use of Money
POOLED INVESTMENT EARNINGS 0 (3,087) 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
TRANSFER IN-CAPITAL (1,225,478) (866,999) 0 0 0
Total (1,225,478) (870,086) 0 0 0
CSD CAPITAL REPLACEMENT
TOTAL (1,225,478) (870,086) 0 0 0
CSD CAPITAL EXPANSION (513 )
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
CAPITAL CONTRIBUTIONS-ENTERP (120,278) (152,739) (51,255) (51,255) (51,255)
Total (120,278) (152,739) (51,255) (51,255) (51,255)
CSD CAPITAL EXPANSION
TOTAL (120,278) (152,739) (51,255) (51,255) (51,255)
TOTAL REVENUE OF CSD FUNDS (6,140,344) (7,053,040) (4,817,059) (4,852,966) (5,018,877)
3-19
Encinitas Sanitary Division
Detail of Revenue by Fund Source
ESD OPERATIONS 521
FY 2012- FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
13 ACTUALS APPROVED PROPOSED PROPOSED
Charges For Services
SEWER SERVICE CHARGES-COUNTY (2,893,081) (2,832,169) (2,800,000) (2,744,000) (2,689,120)
SEWER SERVICE CHARGES-OTHER (39,418) (43,167) (50,371) (57,343) 0
SEWER SERVICE CHARGES-REFUND 2,502 0 0 0 0
Total (2,929,997) (2,875,336) (2,850,371) (2,801,343) (2,689,120)
Use of Money
POOLED INVESTMENT EARNINGS (31,814) (18,702) (38,001) (38,001) (38,001)
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
OTHER INVESTMENT EARNINGS (577) (589) 0 0 0
Total (32,391) (19,291) (38,001) (38,001) (38,001)
Other Revenue
PROCEEDS OF FIXED ASSET DISPOSAL (3,323) 55,102 0 0 0
TRANSFERS IN-CAPITAL 0 (3,561,690) 0 0 0
Total (3,323) (3,506,588) 0 0 0
ESD OPERATIONS TOTAL (2,965,711) (6,401,215) (2,888,372) (2,839,344) (2,727,121)
ESD CAPITAL REPLACEMENT 522
FY 2012- FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
13 ACTUALS APPROVED PROPOSED PROS
Use of Money
POOLED INVESTMENT EARNINGS 0 (2,248) 0 0 0
CONTRIBUTIONS/DONATIONS-PRIVATE (3,500) (4,269) 0 0 0
TRANSFERS IN-CAPITAL (1,608,003) (1,072,569) 0 0 0
Total (1,611,503) (1,079,086) 0 0 0
ESD CAPITAL REPLACEMENT TOTAL (1,611,503) (1,079,086) 0 0 0
ESD CAPITAL EXPANSION 523
FY 2012- FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
13 ACTUALS APPROVED PROPOSED PROPOSED
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
CAPITAL CONTRIBUTIONS-ENTERP (11,256) (46,266) (72,360) (72,360) (72,360)
Total (11,256) (46,266) (72,360) -
ESD CAPITALEXPANSION TOTAL (11,256) 46,266) 0) (72,360) (72,360)
TOTAL REVENUE OF ESD FUNDS (4,588,470) (7,526,567) (2,960,732) (2,911,704) (2,799,481)
3-20
Internal Service Funds
Detail of Revenue by Fund Source
WASTEWATER SUPPORT (611 )
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Intergovernmental
LOCALREVENUES-OTHER 0 0 0 0 0
Total 0 0 0 0 0
Other7ievenue
INTERFUND REVENUE (893,883) (829,111) (1,017,980) (1,044,337) (1,046,827)
INTERFUND-ADMIN SUPPORT 0 0 0 0 0
INTERFUND-LINE MAINTENANCE 0 0 0 0 0
INTERFUND-RENTAL CHARGES 0 0 0 0 0
COST RECOVERY (578) (1,412) 0 0 0
OTHER REVENUES-UNCLASSIFIED 0 (1,384) 0 0 0
Total (894,461) (831,907) (1,017,980) (1,044,337) (1,046,827)
WASTEWATER SUPPORT
TOTAL (894,461) (831,907) (1,017,980) (1,044,337) (1,046,827)
FLEET MAINTENANCE (621 )
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Other Revenue
INTERFUND REVENUE (477,395) (520,677) (561,610) (596,820) (597,169)
PROCEEDS OF FIXED ASSET 0 0 0 0 0
COST RECOVERY 0 0 0 0 0
OTHER REVENUES-UNCLASSIFIED 0 0 0 0 0
Total (477,395) (520,677) (561,610) (596,820) (597,169)
FLEET MAINTENANCE
TOTAL (477,395) (520,677) (561,610) (596,820) (597,169)
VEHICLE REPLACEMENT (622 )
FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Use of Money
POOLED INVESTMENT EARNINGS 0 0 0 0 0
Total 0 0 0 0 0
Other Revenue
INTERFUND REVENUE (63,000) (88,000) (113,000) 0 0
PROCEEDS OF FIXED ASSET (8,880) (15,479) (10,000) (10,000) (10,000)
TRANSFERS IN-OPERATING 0 0 (25,000) (138,000) (113,000)
TRANSFERS IN-OTHER 0 0 0 25,000 0
Total (71,880) (103,479) (148,000) (123,000) (123,000)
VEHICLE REPLACEMENT
TOTAL (71,880) (103,479) (148,000) (123,000) (123,000)
3-21
Internal Service Funds
Detail of Revenue by Fund Source
MACH EQUIPMENT REPLACEMENT (623 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Other Revenue
INTERFUND REVENUE (170,000) (170,000) (170,000) 0 0
PROCEEDS OF FIXED ASSET (5,682) (11,548) (15,000) (10,000) (10,000)
OTHER REVENUE (3,673) 0 0 0 0
COST RECOVERY 0 0 0 0 0
TRANSFERS IN-OTHER 0 0 0 (125,000) (125,000)
Total (179,355) (181,548) (185,000) (135,000) (135,000)
MACH EQUIPMENT
REPLACEMENT TOTAL (179,355) (181,548) (185,000) (135,000) (135,000)
FIRE APPARATUS REPLACEMENT (624 )
FY13 FY14 FY15 FY16 FY17
ACTUALS ACTUALS APPROVED PROPOSED PROPOSED
Other Revenue
INTERFUND REVENUE (105,000) (46,841) (378,000) 0 0
PROCEEDS OF FIXED ASSET 0 (11,400) 0 0 0
PROCEEDS OF LONG-TERM DEBT 0 0 (300,000) (525,000) 0
TRANSFERS IN OTHER 0 0 0 (378,000) (378,000)
Total (105,000) (58,241) (678,000) (903,000) (378,000)
FIRE APPARATUS REPLACEMENT
TOTAL (105,000) (58,241) (678,000) (903,000) (378,000)
TOTALREVENUEINTERNAL
SERVICE FUNDS (1,728,091) (1,695,852) (2,590,590) (2,802,157) (2,279,996)
3-22
CITY utitas
EXPENDITURE DETAIL
_
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General Government Departments
Legislative/City Council
City Manager
City Manager - Lawrence A. Watt (interim)
Human Resources Manager - Jodene Dunphy
Chief Information Officer - Lynne Tufts
Risk Management Manager - Jace Schwarm
City Clerk
City Clerk - Kathy Hollywood
Legal Services
City Attorney (contract) - Glenn Sabine
Finance Department
Director of Finance - Tim Nash
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4-8
EXPENDITURE SUMMARY
GENERAL GOVERNMENT ACTIVITIES
DEPARTMENT: Legislative/City Council, City Manager, City Clerk, Legal Services, Finance
DIVISIONS: Legislative/City Council: Community Projects
City Manager Department: City Manager, Arts Administration, Economic Development, Human
Resources, Information Technology, Geographic Information Systems, Governmental Educational
Access Fund, Risk Management(Self-Insurance Administration)
Legal Services: Legal Services
City Clerk Department: City Clerk, Elections
Finance Department: Financial Services, Central Services, Non-Departmental
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 6,238,470 6,370,660 6,807,581 6,712,737 6,879,723
Materials&Supplies 163,235 153,731 273,342 308,335 300,057
Contracts&Services 3,769,077 3,662,665 4,036,480 3,994,702 4,208,853
Internal Cost Allocation 478,283 395,576 428,725 455,264 455,439
Capital Outlay 407,814 425,577 144,678 150,000 150,000
Total 11,056,879 11,008,209 11,690,806 11,621,038 11,994,072
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents: 44.75 44.75 46.75 46.75 46.75
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue(Fund) Actual Actual Projected Projected Projected
Self-Insurance Fund (601) 1,276,714 1,991,310 1,867,622 1,899,944 1,864,944
Internal Cost Allocation (101) 1,455,930 1,351,429 1,351,685 1,327,782 1,327,782
Business Operation Permits (101) 39,866 40,480 29,917 40,000 40,800
Business Registration (101) 126,495 140,202 133,171 140,000 142,800
Security/Nuisance/False Alarms(101) 11,315 14,378 20,808 15,000 15,150
Short Term Rentals Permits(101) 18,450 19,800 15,606 20,000 20,400
Transient Occupancy Tax(101) 815,394 905,468 1,190,128 1,102,000 1,124,040
Short Term Rentals T.O.T. (101) 316,213 351,375 288,750 400,000 408,000
Governmental/Educational Access(213) 204,695 426,407 425,895 425,895 404,601
Department Revenue Subtotal 4,265,072 5,240,848 5,323,582 5,370,621 5,348,517
Other General Fund Support 6,791,807 5,767,361 6,367,224 6,250,417 6,645,555
Total 11,056,879 11,008,209 11,690,806 11,621,038 11,994,072
4-9
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: LEGISLATIVE/ CITY COUNCIL Division Number: 10300
DIVISION RESPONSIBILITIES:
This division funds the general legislative and policy making expenses for the City including costs associated with
supporting the City Council. This division also covers the City's legislative advocacy, and annual memberships in the
League of California Cities (LCC), the San Diego Association of Governments (SANDAG), and the Local Agency Formation
Commission(LAFCO).
CORE SERVICES:
• Provide policy direction for the City
• Attend Council meetings to conduct City business and legislation
• Participate in regional policy decision-making
• Participate in the state legislative process
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 245,169 250,115 246,175 278,073 282,961
Materials &Supplies 11,677 6,989 17,540 19,485 23,885
Contracts&Services 100,422 96,368 131,200 150,075 155,175
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 357,268 353,472 394,915 447,633 462,021
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Council Members 5.00 5.00 5.00 5.00 5.00
City Council Secretary 1.00 1.00 1.00 1.00 1.00
Total Positions 6.00 6.00 6.00 6.00 6.00
Note: The five Council Members are not included in other summaries of Personnel.
4-10
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: LEGISLATIVE/CITY COUNCIL Division Number: 10300
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 500 500
BOOKS AND SUBSCRIPTIONS 585 585
FURNITURE/FIXTURES<$5K 1,100 5,200
OTHER SUPPLIES 17,300 17,600
Total Materials and Supplies 19,485 23,885
Contracts and Services
PROFESSIONAL SERVICES 50,000 50,000
INTERAGENCY AGREEMENTS 46,450 46,550
REIMBURSEMENT PROGRAMS 9,000 9,000
COMMUNICATIONS 4,300 4,300
PRINTING AND BINDING 500 500
TRAVEL&MILEAGE 300 300
TRAINING AND PROFESSIONAL 39,525 44,525
Total Contracts and Services 150,075 155,175
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Opened the Encinitas Community Park.
2. Completed construction of Moonlight Beach Restroom/Concession Building and lifeguard garage.
3. Facilitated USACE Shoreline Replenishment Project and obtained Coastal Commission approval.
4. Facilitated Sand Compatibility Opportunistic Use Program and obtained Coastal Commission appproval.
5. Maintained the Standard &Poors"AA+"rating for revenue bonds and"AAA"issuer credit rating.
6. Initiated and developed a Council-driven strategic planning process.
8. Initiated recruitment of a new City Manager.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue commitment to citizen involvement in public decision making process.
2. Continue to promote opportunities for City Commissions and Committees to provide updates to City Council.
3. Participate in regional governance/infrastructure decision making.
4. Update the City Council Strategic Plan,goals and initiatives.
5. Continue to facilitate USACE Shoreline Replenishment Project.
6. Continue to facilitate Sand Compatibility Opportunistic Use Program.
7. Continue to strengthen urban agriculture and farming opportunities.
8. Complete recruitment of a new City Manager.
4-11
EXPENDITURE PLAN
Fund: GENERAL Fund Number: 101
Division Title: COMMUNITY GRANT PROGRAM Division Number: 10301
DIVISION RESPONSIBILITIES:
This Division accounts for the projects funded by Council to assist non-profit community organizations in accomplishing
community projects and programs for Encinitas residents.
CORE SERVICES:
• Managing the City's Community Grant Program
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Contributions 75,295 74,220 75,000 0 0
Total 75,295 74,220 75,000 0 0
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
4-12
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY GRANT PROGRAM Division Number: 10301
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Capital Outlay/Contributions FY 15-16 FY 16-17
CONTRIBUTIONS-GENERAL 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14& 14-15 Accomplishments:
1. The City Council recognizes the value of an ongoing program through which non-profit organizations
have a means of requesting funding from the City to accomplish community projects or programs.
2. Mizel Family Foundation donated$75,000 to the City in FY13-14 and$75,000 in FY14-15 in a dollar for dollar
matching grant program.
3. City provided$75,000 to community organizations from City funds in FY13-14 and$75,000 in FY14-15.
4. With Mizel donation, total available funding was$150,000 in FY13-14 and $150,000 in FY14-15.
Najor Projects in the Upcoming Two-Year Period Include:
1. Leverage the Mizel Family Foundation's annual commitment to match dollar-for-dollar, up to$75,000 per year,
the City's annual allocation in the Community Grant Program to support civic and arts projects and programs.
2. Continue efforts to meet community organizations'funding requests from the City to accomplish civic and
arts projects and programs within the City.
4-13
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: LEGAL SERVICES Division Number: 10302
DIVISION RESPONSIBILITIES:
The City Attorney operates under a contract approved by the City Council by resolution. The Contract City Attorney
serves at the pleasure of the City Council and provides legal services at all regular meetings of the City Council,
Planning Commissions, Boards and provides legal advice to staff upon request of the City Manager. The City Attorney
budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional
development, vehicle allowance and for library and computer resources. The budget also includes additional
miscellaneous services provided by outside legal counsel for special projects for the City. All other attorney expenses
to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's
601 Insurance Fund budget.
CORE SERVICES:
• Provides legal service to Council and Staff on City related business
• Attends Council and Commission meetings
• Represents City in litigation matters and hires consultant attorneys
• Reviews agreements and contracts
• Provides legal updates to City and Staff
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 2,000 2,000 2,000 2,000 2,000
Contracts &Services 311,157 306,021 306,500 373,500 373,500
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 313,157 308,021 308,500 375,500 375,500
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division. Legal services are provided by contract.
4-14
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: LEGAL SERVICES Division Number: 10302
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 2,000 2,000
Total Materials and Supplies 2,000 2,000
Contracts and Services
LEGAL CONTRACTS-OTHER 95,000 95,000
LEGAL CONTRACTS-CITY ATTORNEY 93,000 93,000
LEGAL CONTRACTS-CITY ATTORNEY 177,000 177,000
TRAVEL&MILEAGE 6,000 6,000
TRAINING&PROFFESIONAL DEVELOPMENT 2,500 2,500
Total Contracts and Services 373,500 373,500
4-15
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CITY MANAGER Division Number: 20310
DIVISION RESPONSIBILITIES:
The City Manager is the administrative head of the City, reporting directly to City Council and guiding the implementation of
their policies. The City Manager provides overall organizational leadership to ensure the effective daily delivery of services
and implementation of capital improvements. The City Manager's Office is responsible for regional government
coordination, economic development, legislative tracking, public arts program, public relations, citizen assistance, law
enforcement contract administration, community engagement and outreach,and city-wide resource allocation.
CORE SERVICES:
• Planning the City Council meeting agenda with the Mayor
• Regional government coordination and interaction through the League of California Cities,City and County
Manager's Association,and Contract Law Enforcement Technical Advisory Committee.
• Implementing city-wide administrative policies and procedures
• Providing administrative direction for City departments and special districts
• Public relations,citizen assistance and complaint resolution
• Managing economic development contracts(DEMA, Leucadia 101,Cardiff 101,etc)
• Law enforcement contract administration
• Legislative Tracking
• Community engagement and outreach
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 727,779 669,332 861,328 994,237 1,030,904
Materials&Supplies 221 12,339 14,160 17,160 13,160
Contracts&Services 10,521 33,764 94,760 209,890 213,530
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 738,521 715,435 970,248 1,221,287 1,257,594
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
City Manager 1.00 1.00 1.00 1.00 1.00
Deputy City Manager'&3 1.00 0.00 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00
Communications Specialist 0.00 1.00 1.00 1.00 1.00
Management Analyst I, 11, 1112 0.00 0.00 1.00 1.00 1.00
Executive Secretary 1.00 1.00 1.00 1.00 1.00
Intern 0.50 0.50 0.50 0.50 0.50
Total Positions 4.50 4.50 6.50 6.50 6.50
FY13-14 Transfer 1.0 Deputy City Manager from City Manager to PW
2 FY14-15 Transfer 1.0 FTE Ad min Support Coordinator in Parks&Rec to City Manager-FTE reclassified as 1.0 FTE Management Analyst I,II,III
3 FY14-15 Transfer 1.0 Deputy City Manager from PW back to City Manager
4-16
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: CITY MANAGER Division Number: 20310
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 3,000 3,000
BOOKS AND SUBSCRIPTIONS 1,000 1,000
FURNITURE/FIXTURES<$5K 7,500 3,500
OTHER SUPPLIES 5,660 5,660
Total Materials and Supplies 17,160 13,160
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 170,950 174,590
COMMUNICATIONS 3,280 3,280
ADVERTISING 5,250 5,250
PRINTING AND BINDING 2,500 2,500
TRAVEL&MILEAGE 500 500
TRAINING AND PROFESSIONAL DEVELOPMENT 27,410 27,410
Total Contracts and Services 209,890 213,530
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments
1. Initiated a Council-driven strategic planning process.
2. Implemented the City Council Strategic Plan.
3. Opened the Encinitas Community Park.
4. Facilitated continued General Plan Update process.
5. Initiated labor negotiations with SEIU and Fire.
6. Completed Moonlight Beach Improvements.
7. Developed a Communications Plan.
8. Redesigned the Local Link online newsletter.
9. Established a robust social media presence.
10. Initiated recruitment for new City Manager.
Major Projects in the Upcoming Two-Year Period
1. Update the City Council Strategic Plan,goals and initiatives.
2. Complete the General Plan Update.
3. Continue to work on the sand replenishment program.
4. Continue to foster economic development partnerships within the City.
5. Complete recruitment of a new City Manager.
6. Continue to develop public engagement opportunities.
7. Complete labor negotiations with SEIU and Fire.
8. Launch"Everything Encinitas"microsite.
9. Continue to increase social media presence.
10. Establish a Spanish Hotline.
11. Develop a Frequently Asked Questions(spanich and english versions)on the City website.
4-17
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: ARTS ADMINISTRATION Division Number: 20311
DIVISION RESPONSIBILITIES:
Develop and implement strategies to carryout the City of Encinitas Arts Master Plan; develop programs in the visual,
performing, and literary arts, arts education and advocacy, and develop arts venues; manage the City's Public Art Program
and Civic Arts Program; apply for grants and develop fundraising strategies; Manage the City's Community Grant Program;
prepare, negotiate, and process contracts with Civic and Arts organizations; serve as staff liaison to the Commission for the
Arts and Encinitas Friends of the Arts; manage the arts pages on the city website, develop and distribute the monthly
Encinitas Arts & Events Calendar and the weekly This Week in Encinitas email to the community, and serve as liaison
among artists,art organizations,the general public,and other City departments.
CORE SERVICES:
• Manage the Civic Arts Program: 50 exhibits and 67 concerts annually, Encinitas Arts Festival and arts education
programs
• Develop concerts and plays by local arts organizations as after-hours events at the Encinitas Library
• Prepare, negotiate and process contracts with Civic and Arts organizations
• Develop&implement strategies for the Arts Master Plan, Public Arts Program and Civic Arts Program
• Seek grants and other funding for City and community arts programs
• Manage the arts pages on the city website
• Serve as staff liaison to the Commission for the Arts,and Encinitas Friends of the Arts nonprofit organization
• Manage the City of Encinitas and Mizel Family Foundation Community Grant Program
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 132,844 134,054 134,976 137,488 138,348
Materials &Supplies 879 1,295 14,500 4,300 2,300
Contracts&Services 21,950 26,153 36,700 37,450 37,450
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Contributions 0 8,400 0 0 0
Total 155,673 169,902 186,176 179,238 178,098
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Arts Administrator 1.00 1.00 1.00 1.00 1.00
Total Positions 1.00 1.00 1.00 1.00 1.00
4-18
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: ARTS ADMINISTRATION Division Number: 20311
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 200 200
BOOKS AND SUBSCRIPTIONS 200 200
FURNITURE/FIXTURES<$5K 3,000 1,000
OTHER SUPPLIES 900 900
Total Materials and Supplies 4,300 2,300
Contracts and Services
PROFESSIONAL SERVICE 1,775 1,775
PRINTING AND BINDING 1,000 1,000
TRAINING AND PROFESSIONAL 3,075 3,075
OTHER PURCHASED SERVICES 31,600 31,600
Total Contracts and Services 37,450 37,450
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Implemented the Arts Master Plan through the Civic Arts Program: Performing Arts,continued 3 concert series,
Wednesdays @ Noon(52 weekly concerts), iPalpiti Music Festival(4 concerts), Music By The Sea(9 concerts),
Visual Art: presented 50 exhibits by local artists at City Hall and Encinitas Library.
2.Arts Education: moved the Encinitas Arts Festival to San Dieguito Academy Performing Arts Center and greatly
expanded the size of the festival.
3. Established 2-D and 3-D changing exhibits and installed artwork at the Encinitas Community&Senior Center.
4. Implementation of the Public Art Policy and maintained the city's collection.
5. Published the monthly Encinitas Arts&Events Calendar(online,and in print)and distributed at public facilities.
6. Published "This Week In Encinitas,"an arts and events listing that is sent weekly to 16,000 subscibers.
7. Supervised part-time arts Intern position to support Arts programs.
8. Managed the after-hours rental program at the Encinitas Library Community Room for arts programs and
supervised the facility attendant.
9. Established 2 new cultural programs: Ballet Folklorico de San Dieguito,a dance education program for Encinitas
youth and the Dia de Ios Muertos celebration.
10. Secured a Neighborhood Reinvestment grant from the County of San Diego for the city's new cultural programs.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue implementation of the Civic Arts Program in the visual, performing and literary arts,
arts education,advocacy,development of arts venues and the public art program.
2. Develop programming and fundraising strategies for the Encinitas Friends of the Arts nonprofit organization.
3. Continue to expand after-hours arts rentals at Encinitas Library Community Room.
4. Continue implementation of the City of Encinitas and Mizel Family Foundation Community Grant Program.
5. Continue to research available grant funding for City projects and Encinitas non-profit organizations.
6. Implement the strategy for the development of the Theater Pad.
7. Implement the Pacific View site activation plan.
8. Contine to expand the Encinitas Arts Festival,a showcase for K-12 arts education.
9. Update the Arts Master Plan, including a feasibility study/needs assessment for arts facilities.
10.Develop a Public Art Ordinance.
4-19
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: ECONOMIC DEVELOPMENT Division Number: 20312
DIVISION RESPONSIBILITIES:
The Economic Development Division was created by City Council to evaluate, plan and implement economic development
priorities projects and support existing services that promote city-wide economic improvement.
CORE SERVICES:
• Evaluate, plan and implement economic development priority services and projects
• Support existing services that promote city-wide economic improvement
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 1,000 6,000 6,000
Contracts&Services 182,500 91,375 161,600 102,500 102,500
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 182,500 91,375 162,600 108,500 108,500
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
4-20
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: ECONOMIC DEVELOPMENT Division Number: 20312
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 6,000 6,000
Total Material and Supplies 6,000 6,000
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 90,000 90,000
INTERAGENCY AGREEMENTS 12,000 12,000
PRINTING AND BINDING 500 500
Total Contracts and Services 102,500 102,500
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Implemented Chamber of Commerce service agreement.
2. Continued support of Cardiff 101 Mainstreet Association management service agreement.
3. Continued support of Encinitas 101 Mainstreet Association's management service agreement.
4. Continued support of Leucadia 101 Mainstreet management services agreement.
5. Initiated an economic development strategies working group.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue management service agreements with Encinitas 101 Mainstreet, Leucadia 101 Mainstreet and
Cardiff 101 Maintstreet organizations.
2. Continue service agreement with the Encinitas Chamber of Commerce.
3. Continue to foster economic development partnerships within the city.
4. Seek business and visitors services opportunities that encourage city-wide economic development.
5. Develop economic development strategies as part of General Plan update.
4-21
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: HUMAN RESOURCES Division Number: 20320
DIVISION RESPONSIBILITIES:
This Division is responsible for providing a human resources management system which supports managers and City Council in the
delivery of public services while assuring that the City has a skilled and competent workforce. The division is responsible for
maintenance of a personnel system that is consistent with established policies, procedures, sound professional practices and the
law. The division conducts all City and District recruitments; administers employee performance evaluation, classification,
compensation, and benefits programs; labor relations;and coordinates staff training opportunities.
CORE SERVICES:
• Recruit and retain a skilled and competent workforce
• Work with City departments to provide high quality personnel services
• Foster positive labor relations
• Assure legal compliance and best practices
• Implement and comply with council policy, legal standards, and labor agreements
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 589,824 611,202 666,798 643,714 664,580
Materials &Supplies 6,319 6,456 6,150 9,650 9,650
Contracts &Services 160,002 138,288 131,296 141,868 143,368
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 756,145 755,946 804,244 795,232 817,598
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Manager I, II (Personnel Officer) 1.00 1.00 1.00 1.00 1.00
Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00
Human Resources Analyst I, 11, III 2.15 2.15 2.15 2.15 2.15
Human Resources Technician I, II 1.20 1.20 1.20 1.20 1.20
Program Assistant I, 11, 111 0.00 0.00 0.00 0.00 0.00
Total Positions 5.35 5.35 5.35 5.35 5.35
4-22
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: HUMAN RESOURCES Division Number: 20320
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 1,150 1,150
BOOKS AND SUBSCRIPTIONS 1,625 1,625
OTHER SUPPLIES 6,875 6,875
Total Materials and Supplies 9,650 9,650
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 0 1,500
LEGAL CONTRACTS 3,800 3,800
TECHNICAL SERVICES CONTRACTS 42,250 42,250
INTERAGENCY AGREEMENTS 23,318 23,318
REIMBURSEMENT PROGRAMS 21,000 21,000
SPECIAL CERTIFICATIONS/LICENSE 7,500 7,500
COMMUNICATIONS 600 600
ADVERTISING 12,000 12,000
PRINTING AND BINDING 1,800 1,800
TRAVEL&MILEAGE 6,550 6,550
TRAINING AND PROFESSIONAL DEVELOPMENT 8,050 8,050
TRAINING AND PROFESSIONAL DEVELOPMENT 15,000 15,000
Total Contracts and Services 141,868 143,368
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14& 14-15 Accomplishments:
1. Negotiated and implemented a successor agreement(Memorandum of Understanding)
with the Encinitas Firefighters'Association (EFA) bargaining unit- expires December 31, 2015.
2. Negotiated and imposed terms and conditions of employment on Service Employees International Union (SEIU)
on bargaining unit. Imposed 8/22/13.
3. Complied with state mandated training on harassment.
4. Implemented online recruitment and applicant tracking software(NEOGOV).
5. Implemented and finalized the conversion of the current Human Resources Information System(HRIS).
6. Implemented a New Hire Orientation/On-Boarding Program.
7. Instituted an Annual Benefits Fair and implemented on-line Benefits Enrollment Program.
8. Implemented an Employee of the Quarter and Year Recognition Program.
9. Continued to provide quality customer service.
Major Projects in the Upcoming Two-Year Period Include:
1. Negotiate and implement a successor agreement to the Terms and Conditions of Employment
with the Service Employees International Union (SEIU) bargaining unit.
2. Negotiate and implement a successor agreement(Memorandum of Understanding)
with the Encinitas Firefighters'Association (EFA) bargaining unit- expires December 31, 2015.
3. Comply with state mandated training on harassment prevention.
4. Implement an Employee Wellness Program.
5. Continue to provide quality customer service.
4-23
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: INFORMATION TECHNOLOGY Division Number: 20330
DIVISION RESPONSIBILITIES:
The role of the Information Technology Division is to deliver reliable and efficient technology systems and services to staff and the
public. The division leverages a comprehensive range of technology solutions to improve public access to city services and
information,as well as optimize city government business processes.
CORE SERVICES:
• Strategic technology planning and implementation • Technical support through citywide Help Desk
• Network administration including performance • Pre-purchase technology acquisition consulting to departments
monitoring,security and account management • Technology usage policy and procedure development
• Technical infrastructure administration,support and • Hardware/software asset,licensing and media management
maintenance including servers,PC's,email,desktop • Request for Proposal development
software,file/print/MFD management • Website and online services development,implementation,
• Data backup/recovery,business continuity, administration,support and maintenance
capacity planning • Business application evaluation and implementation including
• Phone and voicemail system administration,support interface and report development.
and maintenance including Call Manager and a-911 • Business application administration,support and maintenance,
• City wireless phone support,including smart phone including upgrades/enhancements and database administration
server and citywide wireless plan administration • Workflow analysis and reengineering assistance across
• Facility and office relocation technology planning departments
• New system and technology training •Vendor contract development,negotiation and management;
• City e-newsletter oversight support and maintenance contract review and negotiation
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 1,027,825 1,017,418 1,035,642 1,023,378 1,039,251
Materials&Supplies 72,830 51,139 99,832 127,430 120,052
Contracts&Services 281,000 432,902 492,769 522,771 561,791
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Lease Payments 0 10,438 69,678 0 0
Total 1,381,655 1,511,897 1,697,921 1,673,579 1,721,094
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Chief Information Officers 0.00 0.75 0.75 0.75 0.75
Department Manager I, 111 0.75 0.00 0.00 0.00 0.00
Information Technology Supervisor 2.00 2.00 2.00 2.00 2.00
Information Technology Analyst I, 11, 1112 4.00 5.00 5.00 5.00 5.00
Information Technology Technician 1, 112 1.00 0.00 0.00 0.00 0.00
Total Positions 7.75 7.75 7.75 7.75 7.75
FY13/14 Department Manager I,II title changed to Chief Information Officer
FY13/14 1.0 FTE IT Technology Technician I,II approved reclass to an IT Technology Analyst,I,II,II
4-24
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: INFORMATION TECHNOLOGY Division Number: 20330
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 10,900 10,900
COMPUTER HARDWARE&SOFTWARE 116,530 109,152
Total Materials and Supplies 127,430 120,052
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 37,000 44,000
MAINTENANCE CONTRACTS 43,360 43,360
INFORMATION TECHNOLOGY CONTRACT 380,686 408,115
COMMUNICATIONS 40,925 45,516
TRAVEL&MILEAGE 800 800
TRAINING AND PROFESSIONAL DEVELOPMENT 20,000 20,000
Total Contracts and Services 522,771 561,791
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Implemented Munis Enterprise Resource Planning(ERP)system for Human Resources and Payroll.
2. Migrated Munis from the vendor's site to the city's data center,to enhance system performance and support.
3. Implemented online Employee Self Service for employee benefits enrollment.
4. Completed reorganization of document management system directory structure for improved online access to permanent
records.
5. Rolled out new online applications to enable access to City/SDWD financial data,gathering of public input,application for
city jobs and requests for public records.
6. Developed the City's third strategic technology plan.
7. Established an agreement for the City's IT division to provide managed IT services to the San Eljo Joint Powers Authority.
8. Completed audio-visual improvements at the Community Center and a pilot of upgraded interactive A/V equipment at
City Hall.
9. Upgraded end-of-life/end-of-support VoIP(Voice over IP)phone system servers.
10.Completed RFP,selection,contract and Council approval processes,andreplacement of citywide multi-function printers.
11. Received Municipal Information Systems Association of California(MISAC)highest level award for Excellence in IT
Practices in 2013 and 2014.
Major Projects in the Upcoming Two-Year Period 6 : FY16-17)Include:
1. Mobile device network integration initiative: Integration of iPads and tablets to promote agile and mobile workforce.
2. Upgrade network switching,storage and server infrastructure.
3. Continue network security improvements.
4. Implement enhancements to the city website and online services.
5. Begin the implementation of a new,updated Utility Billing system.
6. Implement Munis system enhancements per IT strategic plan.
7. Upgrade the Document Management System.
8. Implement an online Bid Management application.
9. Upgrade the website and the Content Management system for the website.
10. Deploy microfilm scanner to scan old records into the City's Document Management System.
4-25
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: GEOGRAPHIC INFORMATION SYSTEMS Division Number: 20331
DIVISION RESPONSIBILITIES:
The GIS Division is responsible for the design, implementation, management, and support of the City's enterprise geographic
information systems (GIS) and related business systems. GIS includes the software applications and authoritative data that
departments rely on to support day-to-day operations, decision-making, and planning. Public access to location-based data is
enabled through GIS applications on the City website.
CORE SERVICES:
• GIS strategic program planning and development
• Business application implementation and support
• GIS enterprise database modeling and development. Data holdings include: Land Records(subdivisions,parcels,
lots, ROW,vacations,dedications,easements,addresses,etc)the City's above-ground assets(signs,trees,
hydrants,traffic signals,road striping,trails,etc),the City's below-ground infrastructure(storm,water,and sewer
pipes,outlets,valves,manholes,etc)and other data such as district boundaries,zoning,points of interest,etc.
• GIS enterprise database population through reading/interpreting as-built plans,field work using GPS,advanced
measurement input,and digitizing on orthophotography
• GIS enterprise database maintenance and quality control through coordinated cross-departmental work flows,
field data capture/verification,and the adherence to strict standards and procedures
• Conversion of paper/tabular records to digital for consumption by enterprise applications
• Expert analysis and assistance regarding enterprise data standards,data management and cross-departmental
maintenance procedures
• GIS data analysis and decision-support
• Web application implementation and support for staff and the public
• Request for Proposal development
• Ad hoc support requests for staff, City consultants,and citizens such as maps and data extracts
• City staff training on GIS and related applications
• Application upgrades and enhancements
• Departmental and cross-departmental work flow analysis and reengineering assistance for enterprise business
process improvement(i.e.efficiency,transparency,customer service)
• Integration with other City enterprise systems/business applications
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 533,255 532,133 546,858 562,571 575,550
Materials&Supplies 3,748 3,789 6,000 5,000 5,000
Contracts&Services 84,779 83,126 87,082 89,200 96,919
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 621,782 619,048 639,940 656,771 677,469
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Chief Information Officer' 0.00 0.25 0.25 0.25 0.25
Department Manager I, II' 0.25 0.00 0.00 0.00 0.00
I.T.Supervisor(GIS) 1.00 1.00 1.00 1.00 1.00
I.T. Project Manager I, II 1.00 1.00 1.00 1.00 1.00
G.I.S.Analyst I, II, III 2.00 2.00 2.00 2.00 2.00
Total Positions 4.25 4.25 4.25 4.25 4.25
FY13114 Department Manager I,11 title changed to Chief Information officer
4-26
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: GEOGRAPHIC INFORMATION SYSTEMS Division Number: 20331
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 4,000 4,000
FURNITURE/FIXTURES<$51K 500 500
COMPUTER HARDWARE&SOFTWARE 500 500
Total Materials and Supplies 5,000 5,000
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 35,360 35,360
INFORMATION TECHNOLOGY CONTRACT 46,355 55,259
TRAINING AND PROFESSIONAL DEVELOPMENT 7,485 6,300
Total Contracts and Services 89,200 96,919
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Accomplishments:
1. Completed selection,contract and Council approval processes,and began implementation for the new
Enterprise Workflow Management System(EnerGov)project. Completed business registration as part of phase 1.
2. Completed all business process workflows for Phase 1 EnerGov implementation.
3. Completed work order management(Cityworks)desktop to web migration and numerous work flow process
improvements.
4. Implemented new mobile solution for select City-owned asset inspections.
5. Implemented new data update workflows for staff in the field using GIS(Collector Apps)on iPads.
6. Completed reorganization of document management system directory structure for improved access(w/IT Apps).
7. Obtained new orthophotography and LiDAR through regional partnership with San Diego agencies.
8. Developed new online GIS apps for citizens-Pavement Profiler and Tree Tracker.
9. Reviewed and modified dozens of layers in the GIS database through GIS data review and QC effort.
10.Continued easement mapping project.
,MaJor Projects in the Upcoming Two-Year Period Include:
1. Continue implementation progress on the Enterprise Workflow Management System(EnerGov),
including the rollout of new permit-related online self-service applications for the public.
2. Continue to add enhancements to the Work Order Management System(Cityworks)-
such as enhancements to existing implementations and the addition of Facilities management.
3. Continue the GIS data review and QC effort.
4. Assess and leverage new online services to enable greater public access and convenience.
4-27
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CITY CLERK Division Number: 30350
DIVISION RESPONSIBILITIES:
The City Clerk/Director of Legislative Services is appointed by and serves under direction of the City Manager.
Responsibilities include: Maintain all official municipal records through the records management, Council agendas and
minutes, municipal elections, legal public notices, Sheriff regulated businesses permits, business registration, commission
recruitment, maintain Municipal Code, FPPC filings, supply records and information to City Council, other departments and
public - public records requests. The Clerk also serves as Board Clerk for the San Dieguito Water District, Housing
Authority, Finance Authority and Encinitas Ranch Golf Authority.
CORE SERVICES:
• Coordinate and manage citywide records management program
• Prepare agenda packets, minutes, ordinances, resolutions, staff reports
• Scan, index and file all recorded documents
• Respond to public records requests/prepare administrative records in litigation
• Publish legal notices
• Maintain/amend Municipal Code, General Plan, Specific Plans,Administrative Manual, Commission
Handbook, etc. as necessary
• Filing agent for all FPPC Reporting documents
• Conduct commission recruitment, maintain attendance records
• Update Department web pages
• Primary reception and phone line for City
• City's Business Registration program, Sheriff Regulated Permits and other permit
• Schedule conference rooms at City Hall
• Prepare/monitor annual department budget
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 432,485 460,601 520,983 519,225 536,204
Materials &Supplies 12,537 13,831 15,150 15,600 16,300
Contracts &Services 23,892 24,456 25,910 28,510 31,510
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 468,914 498,888 562,043 563,335 584,014
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director/City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00
Program Coordinator 1.00 1.00 1.00 1.00 1.00
Program Assistant I, II, III 2.00 2.00 2.00 2.00 2.00
Total Positions 5.00 5.00 5.00 5.00 5.00
4-28
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: CITY CLERK Division Number: 30350
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials and Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 6,200 6,200
BOOKS AND SUBSCRIPTIONS 3,200 3,300
OTHER SUPPLIES 6,200 6,800
Total Materials and Supplies 15,600 16,300
Contracts and Services
TECHNICAL SERVICES CONTRACTS 8,300 8,800
ADVERTISING 4,000 4,500
PRINTING AND BINDING 8,700 9,200
TRAVEL&MILEAGE 5,200 6,700
TRAINING AND PROFESSIONAL DEVELOPMENT 1,310 1,310
OTHER PURCHASED SERVICES 1,000 1,000
Total Contracts and Services 28,510 31,510
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Reformatted City Council/Commission Agendas,Agenda Reports.
2. Updated policy/process and Municipal Codes per Council direction re:Annual Commission Recruitment.
3. Prepared documents for conducting the 2014 General Municipal Election which included an elected Mayor,
one Council Member and one initiative.
4. Updated Council Policies regarding Council meeting protocols and procedures.
5. Conducted new commissioner orientation and organized annual Commissioner Recognition Dinner.
Major Projects in the Upcoming Two-Year Period Include:
1. Implement on-line public records request program to include staff training.
2. Implement Business Registration and sheriff regulated permits portion of the EnerGov program/system-
this will allow for on-line business registration and permit submissions.
3. Plan for the November 2016 Election which will include one Mayor, three Council Members and at least
one ballot measure(Housing Element).
4-29
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: ELECTIONS Division Number: 30351
DIVISION RESPONSIBILITIES:
In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate
packets, coordinate with County Registrar of Voters, publish required notices, responsible for obtaining candidate/committee
campaign reports, prepare post-election resolutions, swear in elected candidates. Expenses are based on estimates from the
County Registrar of Voters.
CORE SERVICES:
• Conducts/coordinates all municipal elections
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 500 500
Contracts &Services 429,911 0 90,000 700 101,400
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 429,911 0 90,000 1,200 101,900
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
4-30
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: ELECTIONS Division Number: 30351
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials and Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 500 500
500 500
Contracts and Services
INTERAGENCY AGREEMENTS 0 100,000
PRINTING AND BINDING 700 1,400
101,400
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14& 14-15 Accomplishments:
1. Successfully conducted the November 2014 election.
Major Projects in the Upcoming Two-Year Period (FY15-16 and FY 16-17)
1. Plan for 2016 General Municipal Election which will include one elected Mayor, three Council Members,
and at least one ballot measure(Housing Element).
4-31
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FINANCIAL SERVICES Division Number: 40360
DIVISION RESPONSIBILITIES:
Finance is responsible for managing the City and Districts'fiscal resources in order to protect and enhance the financial position
and assure adequate resources are provided for City and District services. The department is further responsible for financial
services and management information through the maintenance of budgeting, accounting and investments to other City divisions
and Funds.
CORE SERVICES:
• Accounts Payable • Purchasing • Cash Management
• Accounts Receivable • Accounting • Debt Management
• Payroll • Investing • Budgeting/Fiscal Planning
• Capital Project Tracking • Auditing • Applicant Deposits
• Collections • Cashiering • Encinitas Ranch Golf Authority
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 1,353,677 1,467,344 1,538,221 1,603,212 1,641,255
Materials &Supplies 1,713 583 1,950 1,950 1,950
Contracts&Services 220,055 187,786 202,830 204,050 234,183
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 1,575,445 1,655,713 1,743,001 1,809,212 1,877,388
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 1.00 1.00 1.00 1.00 1.00
Finance Manager I, 11, III 3.00 3.00 3.00 3.00 3.00
Finance Analyst 1,11,111 3.00 3.00 3.00 3.80 3.80
Accountant 1, 11 1.40 1.40 1.40 1.40 1.40
Finance Technician 1, 11, 111 (,) 4.20 4.20 4.20 4.00 4.00
Total Positions 12.60 12.60 12.60 13.20 13.20
h)FY2015-16 and FY2016-17 Reclass 1.01FTE Finance Technician 1,11,111 to 1.0 FTE Finance Analyst 1,11,II
4-32
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: FINANCIAL SERVICES Division Number: 40360
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 500 500
BOOKS AND SUBSCRIPTIONS 850 850
FURNITURE/FIXTURES<$5K 600 600
Total Materials and Supplies 1,950 1,950
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 176,550 206,448
INFORMATION TECHNOLOGY CONTRACT 7,725 7,960
ADVERTISING 700 700
PRINTING AND BINDING 4,200 4,200
TRAVEL&MILEAGE 11,700 11,700
TRAINING AND PROFESSIONAL DEVELOPMENT 3,175 3,175
Total Contracts and Services 204,050 234,183
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Developed the City's 2-Year Operating Budget and Capital Improvement Program utilizing Zero-Based
budget methodology.
2. Prepared the Comprehensive Annual Financial Report(CAFR)and submitted for an award to the Governmental
Finance Officers Association (GFOA)for FY12-13 and FY13-14. Successfully received the awards for FY13
and FY14.
3. Implemented OpenGOV, an online software that allows the City to share financial data.
4. Issued$13 million of lease revenue bonds for the construction of the marine safety tower($3M)and
for the purchase of Pacific View property($10M).
5. Reviewed and updated the cost allocation plan.
6. Issued refunding bonds for the 2004 San Dieguito Water District(SDWD) bonds which saved the ratepayers
approximately$250,000 per year.
7. Implemented the Payroll Module of the Enterprise Resource System to replace H.T.E.
Major Projects in the Upcoming Two-Year Period Include:
1. Develop and update the City's 2 Year Operating Budget utilizing Zero-Based budget methodology.
2. Develop and update the City's 6 Year Financial Plan and Capital Improvement Program.
3. Submit the 2 year Operating Budget and the Capital Improvement Program and Financial Plan to CSMFO
for an award.
4. Prepare the CAFR(Comprehensive Annual Financial Report)and submit to GFOA for an award.
5. Implement decentralized bar code labeling for Accounts Payable.
6. Institute enhanced financial reporting capabilities through the utilization of the new MUNIS financial system.
7. Participate in the implementation of the new permitting software system- ENERGOV.
4-33
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CENTRAL SERVICES Division Number: 90900
DIVISION RESPONSIBILITIES:
This division is for the collection of expenses which are not attributable to a specific department and are used to support
the entire City and certain District operations. Some of the expenses accounted for are office supplies, postage service,
and copy paper supplies.
CORE SERVICES:
• Purchase Central Supplies
• Provide purchasing support to other departments
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 66,232 67,716 72,607 20,643 21,106
Materials&Supplies 43,448 44,193 81,000 79,100 79,100
Contracts &Services 54,618 50,964 57,438 54,430 52,930
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Debt Service 0 0 0 0 0
Total 164,298 162,873 211,045 154,173 153,136
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Finance Analyst 1,11,111 c„ 0.80 0.80 0.80 0.20 0.20
Total Positions 0.80 0.80 0.80 0.20 0.20
FY2015-16 and FY2016-17 Reclass 1.0 FTE Finance Technician 1,11,111 to 1.0 FTE Finance Analyst 1,11,II
4-34
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: CENTRAL SERVICES Division Number: 90900
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 33,600 33,600
POSTAGE 40,000 40,000
FURNITURE/FIXTURES<$5K 2,500 2,500
OTHER SUPPLIES 3,000 3,000
Total Materials and Supplies 79,100 79,100
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 1,300 1,300
MAINTENANCE CONTRACTS 4,000 4,000
REPAIR AND MAINTENANCE 2,000 2,000
RENTALS 5,400 5,400
COMMUNICATIONS 32,000 32,000
PRINTING AND BINDING 9,000 7,500
TRAINING AND PROFESSIONAL DEVELOPMENT 730 730
Total Contracts and Services 54,430 52,930
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14& FY 14-15 Accomplishments:
1. Revised the Purchase Order Procedure Manual.
2. Created PDF fillable format purchasing forms.
3. Updated end-user purchasing training materials for MUNIS upgrade.
4. Participated in the Multi-Functional Printer vendor selection process.
5. Developed a desktop manual for Purchasing functions.
6. Assisted City Clerk's office in data template linking for Finance documents in Laserfiche.
Major Projects in the Upcominq Two-Year Period Include:
1. Transition toner management and inventory to IT.
2. Continue to review all city contracts for compliance with City's purchasing policy.
3. Review and update environmentally prefe rred purchasing practices.
4-35
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: NON-DEPARTMENTAL Division Number: 90901
DIVISION RESPONSIBILITIES:
The Non-Departmental division was created to appropriate funds for those activities beneficial on a citywide basis and
not directly chargeable to any one department or division. This division includes the funding for OPEB established in
FY2008, property tax administration and the general fund's share of the cost allocations for fleet maintenance and
vehicle replacement.
CORE SERVICES:
• Monitor OPEB funding and reporting
• Monitor numerous City-wide expenditures
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel' 759,820 784,514 805,693 560,004 576,804
Materials&Supplies 0 0 0 0 0
Contracts&Services 574,643 545,761 542,847 405,000 415,000
Internal Cost Allocation 477,395 394,688 427,837 452,479 452,654
Capital Outlay/Debt Service 332,519 332,519 0 0 0
Total 2,144,377 2,057,482 1,776,377 1,417,483 1,444,458
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
The Personnel expenses listed above are the annual payments for OPEB(Other Post Employment Benefits).
4-36
EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: NON-DEPARTMENTAL Division Number: 90901
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts and Services FY 15-16 FY 16-17
INTERAGENCY AGREEMENTS 405,000 415,000
OTHER INTERFUND TRANSACTIONS 0 0
Total Contracts and Services 405,000 415,000
Internal Cost Allocation:
INTERNAL COST ALLOCATION 452,479 452,654
Total Internal Cost Allocation 452,479 452,654
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14 &14-15 Accomplishments:
1. Completed the required actuarial analysis for OPEB (Other Post Employment Benefits).
Major Projects in the Upcoming Two-Year Period Include:
1. Monitor OPEB funding levels and reporting.
2. Complete actuarial analysis as of 6/30/2015.
4-37
EXPENDITURE PLAN
FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Fund Number: 213
Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 10313
DIVISION RESPONSIBILITIES:
This fund tracks revenues and expenditures for the Governmental/Educational access monies received from franchise
agreements, covering infrastructure related to government channel programming, including webcasts and telecasts of City
meetings, and the I-Net (the institutional fiber network which provides voice, data and Internet communications between City
facilities).
CORE SERVICES:
• I-Net infrastructure development
• Government Channel programming including live and archived broadcasts/webcasts of City meetings
Implement, support and maintain the Council Chambers, broadcast studio and associated hardware and software
for webcasts and broadcasts
Supervision and scheduling of the video production technicians
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 106 0 0 0
Materials&Supplies 4,518 6,666 9,500 14,000 14,000
Contracts&Services 60,140 94,722 195,760 170,560 174,824
Internal Cost Allocation 888 888 888 2,785 2,785
Capital Outlay/Transfers 0 0 0 0 0
Total 65,546 102,382 206,148 187,345 191,609
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
4-38
EXPENDITURE PLAN Page 2
FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Fund Number: 213
Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 10313
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 1,500 1,500
REPAIR AND MAINTENANCE SUPPLIES 5,000 5,000
COMPUTER HARDWARE AND SOFTWARE 7,500 7,500
Total Materials and Supplies 14,000 14,000
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 72,580 75,354
INFORMATION TECH CONTRACTS 59,580 61,070
COMMUNICATIONS 38,400 38,400
Total Contracts and Services 170,560 174,824
Internal Cost Allocation:
INTERNAL COST ALLOCATION 2,785 2,785
Total Internal Cost Allocation 2,785 2,785
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Continued to provide live and archived webcasts of City meetings and live broadcasts on cable television.
2. Maintained I-Net infrastructure.
3. Installed new/larger Council Chambers projector for improved visibility.
4. Upgraded the archiving process in the broadcast studio.
5. Upgraded monitors at the staff table and podium.
6. Community Center- Banquet Hall Audio Upgrades .
7. Community Center- Banquet Hall Projector Installed
8. Archiving audio of commission meetings to city website.
9. Implemented Legislate Granicus iPad agenda management.
10. Carnation room AV upgrades.
11. Replace PC computers and monitors used for voting in Council Chambers.
12. Mapped out a new fiber optic network to serve traffic management and network communication.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue to provide live and archived webcasts of City meetings and live broadcasts on cable television.
2. Transition current I-Net fiber optic network to hybrid Fiber/IP network.
3. Upgrade broadcast equipment to allow live broadcasting from Community Center.
4. Upgrade video and audio equipment at Library Community Room.
5. Implement multmedia lectern for public speakers.
6. Poinsettia room AV upgrades.
7. Council Chambers Broadast Lighting Upgrade.
8. Implement new government channel programming.
4-39
EXPENDITURE PLAN
FUND: SPECIAL REVENUE FUND Fund Number: 229
Division Title: CITY MANAGER Division Number: 20080
DIVISION RESPONSIBILITIES:
This Division accounts for the projects funded by Council and the Mizel Family Foundation donation that assists nonprofit
organizations in accomplishing projects and programs for Encinitas residents. In FY2015-16 and beyond, the Community Grant
Program Division 10110301 is merged with the operating project "MIZEL." The City matches the grant amount from Mizel for each
recipient.
CORE SERVICES:
• Managing city funding and the Mizel Family Foundation donation for the Community Grant Program.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Transfers 0 0 0 150,000 150,000
Total 0 0 0 150,000 150,000
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
4-40
EXPENDITURE PLAN
Page 2
FUND: SPECIAL REVENUE FUND Fund Number: 229
Division Title: CITY MANAGER Division Number: 20080
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Capital Outlay FY 15-16 FY 16-17
CONTRIBUTIONS-GENERAL 150,000 150,000
Total Internal Cost Allocation 150,000 150,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Forty-two organizations received funding in FY13-14 for a total of$150,000.
2. Forty-seven organizations received funding in FY14-15 for a total of$150,000.
Major Projects in the Upcoming Two-Year Period Include:
1. Anticipate funding forty-five organizations for FY15-16 for a total of$150,000.
2. Funding levels are expected to stay the same in FY16-17.
4-41
EXPENDITURE PLAN
FUND: SELF-INSURANCE Fund Number: 601
Division Title: SELF-INSURANCE ADMINISTRATION Division Number: 20340
DIVISION RESPONSIBILITIES:
This division acts as an internal insurance company providing the City departments, CSD and ESD with coverage for liability,
property, vehicles, separation pay and other miscellaneous exposures. Specific City departments or districts pay premium
allocations into the 601 Fund from their budgets as if they were paying a premium to an insurance carrier. The division
administers the City's Liability Self-Insurance Program.
In addition,the division administers the City's Self-Insured Workers Compensation(W/C)and Unemployment Programs.City
departments are charged "premiums"based on employee wages as the means for funding these programs.These funds are
used to provide services such as claims adjustment, legal defense costs, safety programs, and provides a reserve for
payment of claims.
Liability for claim exposures of liability, W/C, incurred but not reported claims (IBNR), separation pay, and unemployment
claims are backed by a reserve which has a long range goal of maintaining City's$3,210,000 in uncommitted cash assets.At
the end of the FY 2014-15, the self-insurance fund reserve is projected to have a combined balance of approximately
$3,256,889 with$607,546 committed for"worst-case"liability exposure.
CORE SERVICES:
• Manage Self Insurance Liability,Workers Compensation, Unemployment Programs and litigation
• Self administer liability claims
• Maintain Loss Control Program
• Prepare annual budget,revenue and self-insurance fund analysis
• Serve on Council subcommittees as assigned
• Respond to requests for information to staff,elected officials,general public,reporters and external agencies
• Serve as Board of Director on multiple Joint Powers Insurance Authorities representing the City and
San Dieguito Water District(SDWD).
• Manage Return to Work Program
• Review city-wide contracts
• Provide safety training for employees
• Mitigate and manage risk for City and SDWD
• Prepare staff reports,resolutions,ordinances,etc.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 369,560 376,125 378,300 370,192 372,760
Materials&Supplies 3,345 4,451 4,560 6,160 6,160
Contracts&Services 1,253,487 1,550,979 1,479,788 1,504,198 1,514,773
Internal Cost Allocation 0 0 0 0 0
Capital OutlayDebt/Transfers 0 0 0 0 0
Total 1,626,392 1,931,555 1,862,648 1,880,550 1,893,693
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Manager I, II 1.00 1.00 1.00 1.00 1.00
Risk/Safety Analyst I, II, III 1.00 1.00 1.00 1.00 1.00
Program Assistant I,II, III 0.50 0.50 0.50 0.50 0.50
Total Positions 2.50 2.50 2.50 2.50 2.50
4-42
EXPENDITURE PLAN Page 2
FUND: SELF-INSURANCE Fund Number: 601
Division Title: SELF-INSURANCE ADMINISTRATION Division Number: 20340
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 3,700 3,700
BOOKS AND SUBSCRIPTIONS 1,110 1,110
POSTAGE 250 250
FIELD SUPPLIES 1,100 1,100
Total Materials and Supplies 6,160 6,160
Contracts and Services
PROFESSIONAL SVCS-W/COMP TPA 48,000 52,000
PROFESSIONAL SVCS-LIAB ADJUST 5,000 7,500
PROFESSIONAL SVC-OTHER MISC 12,500 12,500
LEGAL CONTRACTS-CITY 150,000 150,000
LEGAL CONTRACTS-WORKERS COMP 9,000 9,000
TECHNICAL SERVICES CONTRACTS 28,000 32,000
INSURANCE 524,000 524,050
COMMUNICATIONS 760 785
TRAVEL&MILEAGE 4,712 4,712
TRAINING AND PROFESSIONAL DEVELOPMENT 23,726 23,726
CLAIMS EXP- LIABILITY 170,000 170,000
CLAIMS EXP-WORKERS COMP 275,000 275,000
CLAIMS EXP-UNEMPLOYMENT 40,000 40,000
CLAIMS EXP-SEPARATION PYMTS 201,000 201,000
CLAIMS EXP-UNINSURED ASSETS 12,500 12,500
Total Contracts and Services 1,504,198 1,514,773
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Reviewed alternative insuring options for cost savings under excess workers compensation,liability,property,
faithful performance bond and boiler machinery programs through SANDPIPA.
2.Completed the Records Management update and scanning of all closed files to include liability,insurance and
workers compensation.
3. Utilized loss control training dollars from SANDPIPA JPA and LAWCX to provide OSHA required safety training
to City and SDWD employees.
4. Updated the Safety Manual policies.
5. Updated ADA transition and self evaluation plans for City and SDWD.
Major Projects in the Upcoming Two-Year Period
1. Review alternative insuring options for cost savings under excess workers compensation,liability,
property,faithful performance bond and boiler machinery programs for City.
2. Provide safety training to meet OSHA requirements using funding from outside sources
and update current safety programs in Safety Manual to include any new OSHA mandated programs.
3.Continue to maintain strong loss control program to reduce liability and workers compensation exposure.
4. Finalize Contract Templates to be used by all City and SDWD departments.
5. Update chemical inventory and review new vendor options.
4-43
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Planning & Building Department
Department Divisions
Customer Service
Management Services
Current Planning Services
Advanced Planning and Housing Services
Code Enforcement Services
Building Services
Department Director
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4-46
EXPENDITURE SUMMARY
PLANNING BUILDING ACTIVITIES
DEPARTMENT: Planning & Building
DIVISIONS: Management Services, Customer Service, Current Planning, Advanced
Planning and Housing, Code Enforcement, and Building Services.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 2,740,821 2,602,097 3,271,894 3,202,967 3,311,367
Materials &Supplies 7,262 15,801 20,620 37,035 44,635
Contracts &Services 1,343,646 1,891,784 2,177,907 2,213,051 2,208,641
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 1,591,366 1,596,034 1,873,662 1,346,405 1,318,160
& Debt Service
Total 5,683,095 6,105,716 7,344,083 6,799,458 6,882,803
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents 26.75 27.25 27.25 27.25 27.25
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue (Fund) Actual Actual Projected Projected Projected
Community Planning Fees (101) 386,519 686,411 597,112 600,000 600,000
Planning Overhead (101) 1,572 0 3,000 3,000 3,000
Applicant Desposits (101) 3,289 4,155 25,000 25,000 25,000
Building Division Permits and Fees 1,537,597 2,257,953 2,383,100 2,383,100 2,383,100
Vehicle Abatement(101) 29,862 0 0 0 0
Parking Citations (101) 148,501 186,517 300,000 209,500 209,500
Administrative Citations (101) 6,385 11,466 10,000 10,000 10,000
Penalties (101) 213 210 250 250 253
CDBG Proceeds (222) 221,056 217,179 489,387 418,237 299,213
Affordable Housing Fees (253) 2,108 653,170 0 2,000 2,000
Home Entitlement Fees (227) 224,114 269,000 233,003 6,107 4,893
Encinitas Housing Authority(551/552) 1,103,752 1,161,783 1,178,376 1,246,970 1,247,325
Pacific Pines Condominiums (561) 215,200 195,812 217,642 232,669 232,749
Department Revenue Sub-Total 3,880,168 5,643,656 5,436,870 5,136,833 5,017,033
Other General Fund Support 1,802,927 462,060 1,907,213 1,662,625 1,865,770
Total 5,683,095 6,105,716 7,344,083 6,799,458 6,882,803
4-47
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CUSTOMER SERVICE Division Number: 50400
DIVISION RESPONSIBILITIES:
The Customer Service division is responsible for reviewing minor land use and development applications to ensure compliance
with City standards.The division provides assistance to the public and responds to inquiries regarding land use and zoning issues.
The division coordinates and implements the City's Citizen Participation Plan (CPP) program. The division handles special
projects such as code amendments and establishing programs implementing City policies/directions. The division monitors and
tracks development activity. The Green Building Incentive Program is coordinated by the division,which also represents the City
on the Downtown Encinitas Mainstreet Association, North 101 Corridor, and Cardiff-by-the-Sea 101 Mainstreet Facade Grant
Committees.
CORE SERVICES:
• Customer Service
• Public counter,telephone,and online assistance for land use/zoning issues
• Public counter coordination between development services departments
• Planning review of building permit plan check
• Minor planning application processing
• Liaison with contract Building Division(Esgil Corporation)
• Coordination and implementation of the Citizen Participation Plan(CPP)program
• Department activity tracking
• Special projects and amendments
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 776,066 772,186 916,465 519,093 574,850
Materials&Supplies 2,837 5,294 3,235 700 17,000
Contracts&Services 4,462 5,083 7,980 23,330 23,330
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 783,365 782,563 927,680 543,123 615,180
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 1.00 1.00 1.00 0.00 0.00
Senior Planner I, II 1.00 1.00 1.00 1.00 1.00
Planner I, 11, III, IV 3.50 3.50 3.00 2.00 2.00
Management Analyst I, 11, 111 0.75 0.75 1.00 0.00 0.00
Program Assistant I, 11, 111 1.00 1.00 1.00 1.75 1.75
Total Positions 7.25 7.25 7.00 4.75 4.75
4-48
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: CUSTOMER SERVICE Division Number: 50400
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
POSTAGE 200 200
FURNITURE/FIXTURES<$5K 500 16,800
Total Materials and Supplies 700 17,000
Contracts&Services:
PROFESSIONAL SERVICE CONTRACTS 20,000 20,000
PRINTING AND BINDING 150 150
TRAVEL&MILEAGE 2,250 2,250
TRAINING AND PROFESSIONAL DEVELOPMENT 930 930
Total Contracts and Services 23,330 23,330
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Assisted implementation of e-ProjectSource database for Planning workflow management.
2. Continued successful implementation and refinement of City's E-Zoning online zoning information resource.
3. Continued implementation of the Green Building Incentive program with 5 completed and certified projects and 6 registered projects under construction.
4. Continued work in concert with the Leucadia 101 Mainstreet Association for successful implementation of the North 101 Corridor Fagade Grant Program.
5. Continued work in concert with DEMA for successful implementation of Fagade Grant Program,Mills Act and Histroic Preservatioon.
6. Continued implementation of operational improvements at the Development Services counter.
7. Continued to provide high quality service despite high volume,and worked with other departments to improve customer service.
8. Continued work with the Cardiff-by-the-Sea 101 Mainstreet Association for successful implementation of the Cardiff-by-the Sea Fagade Grant Program.
9. Assisted with the 2015 Citywide fee study and developmentlimplementation of policy on residential remodels and CDP requirements.
10.Restarted Categorical Exclusion request process with Coastal Commission.
11.Planning support for City Council Pacific View Site Activation Subcommitee.
12.Preparation for implementation of EnerGov to provide greater customer service,reduce paper use,and promote internal efficiencies.
13.Streamlined the Citizen Participation Program process by assuming responsibility for preparing the notice and mailings.
Major Projects in the Upcoming Two-Year Period
1. Continue to coordinate Customer Service Program and look for ways to improve service.
2. Continue to work with DEMA,Leucadia 101 Mainstreet,and Cardiff-by-the-Sea 101 Mainstreet Associations for implementation of Fagade Grant Program.
3. Present options for strengthening Green Building Codes.
4. Continue to implement,improve,and potentially expand the Green Building Incentive program.
5. Participate in special projects as directed by Council.
6. Partner with GIS/IT for implementation of EnerGov to provide greater customer service,reduce paper use,and promote internal efficiencies.
7. Continue to support the Strategic Planning Process.
8. Create Graywater Systems educational and marketing materials and promote use.
9. Update forms,handouts,and FAQ's.
10.Assist with the next cycle of a City-wide fee study.
11.Present options for streamlining solar permits.
12.Complete review of administrative staffing needs;identify and implement strategy to support discretionary process and increase efficiency.
13.Continue Categorical Exclusion Request process.
14.Continued Planning support for City Council Pacific View Site Activation Subcommitee.
15.Propose further potential enhancements to the Citizen Participation Program update.
4-49
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: MANAGEMENT SERVICES Division Number: 50405
DIVISION RESPONSIBILITIES:
The Management Services division provides the administration/ management and establishes policies and goals for the
department as a whole. The division prepares, monitors, and maintains the department budget. The division also develops and
prioritizes work programs, provides professional development programs, and deploys and monitors workflow tools for the
department.
CORE SERVICES:
• Department administration/management
• Monitors budget
• Prioritizes work programs
• Professional development
• Worklfow tools
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 628,289 637,226
Materials&Supplies 0 0 0 28,250 19,550
Contracts&Services 0 0 0 5,235 5,535
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 0 0 0 661,774 662,311
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 0.00 0.00 0.00 1.00 1.00
Deputy Department Director 0.00 0.00 0.00 1.00 1.00
Management Analyst I, 11, 111 0.00 0.00 0.00 0.80 0.80
Administrative Support Coordinator 0.00 0.00 0.00 1.00 1.00
Program Assistant 1, 11, 111 0.00 0.00 0.00 1.00 1.00
Total Positions 0.00 0.00 0.00 4.80 4.80
4-50
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: MANAGEMENT SERVICES Division Number: 50405
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 2,800 2,800
BOOKS AND SUBSCRIPTIONS 1,000 3,500
FURNITURE/FIXTURES<$5K 1,050 1,850
COMPUTER HARDWARD AND SOFTWARE 23,400 11,400
Total Materials and Supplies 28,250 19,550
Contracts&Services:
PRINTING AND BINDING 150 150
TRAVEL&MILEAGE 3,950 4,250
TRAINING AND PROFESSIONAL DEVELOPMENT 1,135 1,135
Total Contracts and Services 5,235 5,535
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Finalized department reorganization to improve efficiency and promote service delivery.
2. Completed work on and presenting to Council the Community Planning Focus Area of the Strategic Planning process.
3. Established the Project Issue Resolution process for applicants.
Major Projects in the Upcoming Two-Year Period
1. Continue to look for ways to improve the department's overall function and efficiency.
2. Continue to monitor and maintain the departmental budget.
3. Continue to provide professional development opportunities for the department as a whole.
4. Continue to support the Strategic Planning process.
4-51
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CURRENT PLANNING SERVICES Division Number: 50410
DIVISION RESPONSIBILITIES:
The Current Planning Services division is responsible for reviewing land use and development applications to ensure
compliance with all General Plan and Local Coastal Program goals and policies, development and use regulations of the
Municipal Code and applicable specific plans, and adherence to design criteria contained in the City's adopted Design Review
Guidelines. The division also recommends and implements changes to the above. The division provides staff support to the
Planning Commission and oversees the operation of the Staff Advisory Committee,which meets with prospective applicants on
a weekly basis to familiarize them with City standards and provide early input in the design process. The division also
coordinates the City's Mills Act program and serves as the clearinghouse for all environmental compliance reviews.
CORE SERVICES:
• Provides project management for discretionary land use and development applications
• Provide staff support to the Planning Commission
• Administers and oversees weekly Staff Advisory Committee (SAC)meetings
• Coordinates Mills Act program
• Coordinates Wireless Communications Facility Group meetings and actions
• Assists in code amendments
• Coordinates and implements project environmental review in compliance with CEQA
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 673,503 647,397 950,541 772,792 780,138
Materials&Supplies 0 4,198 6,300 0 0
Contracts&Services 66,156 80,467 147,680 104,990 104,990
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 739,659 732,062 1,104,521 877,782 885,128
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Principal Planner I, II 1.00 1.00 0.00 0.00 0.00
Deputy Department Director 0.00 0.00 1.00 0.00 0.00
Senior Planner I, II 2.00 2.00 2.00 1.00 1.00
Environmental Project Manager 0.00 0.00 0.00 1.00 1.00
Planner I, II, III, IV 3.00 3.00 3.00 5.00 5.00
Dept Administrative Support Coordinator 1.00 1.00 1.00 0.00 0.00
Program Assistant I, II, III 0.75 0.75 0.75 0.00 0.00
Total Positions 7.75 7.75 7.75 7.00 7.00
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EXPENDITURE PLAN Page 2
FUND: GENERAL Fund Number: 101
Division Title: CURRENT PLANNING SERVICES Division Number: 50410
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts&Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACT 60,000 60,000
ADVERTISING 25,000 25,000
PRINTING AND BINDING 2,230 2,230
TRAVEL&MILEAGE 16,150 16,150
TRAINING AND PROFESSIONAL DEVELOPMENT 1,610 1,610
Total Contracts and Services 104,990 104,990
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Continued to provide high quality service and worked with other departments to improve customer service.
2. Continued to improve citizen access to resources and documents associated with the land use and development
permitting process, improving the quality and quantity of materials available through the City's website.
3. Completed processing of over 200 private and public(City)discretionary land use and development applications
through to action at the Administrative, Planning Commission and/or City Council levels including City project such
as the D Street stairway repair and maintenance, Safe Route to School, and Highway 101 pump station projects.
4. Created e-ProjectSource, a web-based project management tool to modernize workflow processing for caseloads;
made it available to public.
5. Created uniform workflow processes/performance standards to improve development process and transparency.
6. Assisted the City Manager's Office with implementation of the Strategic Planning Process.
Major Projects in the Upcoming Two-Year Period Include:
1. Publish guidebook on development review processes and procedures .
2. Assist with Housing Element-related zoning code amendments and design guidelines.
3. Work in tandem with the City's Housing Division to evaluate the City's Inclusionary Housing Ordinance toward the
goal of offering better options for developers to provide affordable housing and process needed code
amendments to bring the City's density bonus code provisions into compliance with State Law.
4. Continue to support the Strategic Planning process.
5. Create project review checklists to strengthen quality controls.
6. Create standardized document templates for development review process.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CURRENT PLANNING/APPLICANT DEPOSITS
Division Number: 50420
DIVISION RESPONSIBILITIES:
The Applicant Deposit division of Current Planning captures the cost of General Plan amendments, specific plan
amendments, zoning changes, extended studies, environmental impact reviews, geotechnical reviews and wireless third
party reviews. Revenues are collected from applicants to reimburse the City via contracts for it's cost of providing these
reviews. Expenses are pass-through in nature and are directly equal to revenues which are paid by the applicant on a
deposit basis. In addition, a 50%overhead fee (as per resolution 2005-67 January 11, 2006)will be charged for all General
Plan,zoning code,and special plan amendments.
CORE SERVICES:
• There are no core services in this division
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 5,157 4,863 26,000 26,000 26,000
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 5,157 4,863 26,000 26,000 26,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: CURRENT PLANNING/APPLICANT DEPOSITS
Division Number: 50420
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts&Services: FY 15-16 FY 16-17
SERVICES ON BEHALF OF APPLICANT 26,000 26,000
Total Contracts and Services 26,000 26,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14& 14-15 Accomplishments:
1. Processed 1 environmental review, 2 geotechnical letter reviews, and 8 wireless third party reviews for the
FY13-14 period and 1 environmental review, 3 geotechnical full review, 2 geotechnical letter reviews,
and 15 wireless reviews in the first two quarters of FY2014-15.
Major ' Period Include:
1. Continue providing high quality service to applicants.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50430
DIVISION RESPONSIBILITIES:
The Advance Planning and Housing division provides staff to address long-range, "vision" planning issues, monitor and
update the City's General Plan and Specific Plans, and address regional planning issues affecting Encinitas. The
Advanced Planning division maintains the City's Municipal Code including updates to the Zoning Ordinance and design
review regulations. The division also processes updates to City land development policies and regulations to make them
more responsive to today's land use challenges. The division represents the City at a regional level by coordinating and
collaborating with agencies such as SANDAG, the CA Coastal Commission, and Wildlife Agencies. This division also
provides management and administrative support to the City's affordable housing, Community Development Block Grant
(CDBG), Section 8, and HOME programs (see following sections).
CORE SERVICES:
• Addresses long-range planning issues
• Monitors and updates the City's General Plan
• Addresses regional planning issues affecting Encinitas
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 611,768 554,110 628,289 567,900 584,343
Materials&Supplies 0 0 0 0 0
Contracts&Services 4,259 6,893 9,030 7,980 7,980
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 616,027 561,003 637,319 575,880 592,323
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Principal Planner I, II 1.00 1.00 1.00 0.86 0.86
Senior Planner 1 0.00 0.00 0.00 1.00 1.00
Planner 1, 11, 111, IV 2.00 2.00 2.00 1.00 1.00
Environmental Project Manager 1.00 1.00 1.00 0.00 0.00
Program Administrator 0.325 0.325 0.361 0.30 0.30
Program Coordinator 0.00 0.00 0.00 0.05 0.05
Intern 0.50 0.50 0.50 0.50 0.50
Total Positions 4.83 4.83 4.86 3.71 3.71
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50430
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts&Services: FY 15-16 FY 16-17
ADVERTISING 3,500 3,500
PRINTING AND BINDING 300 300
TRAVEL&MILEAGE 3,450 3,450
TRAINING AND PROFESSIONAL DEVELOPMENT 730 730
Total Contracts and Services 7,980 7,980
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Completed public outreach program for the Housing Element Update.
2. Completed first Zoning Ordinance clean-up.
3. Completed City review and comments on the Public Works Plan (PWP) 1-5 Freeway widening project.
4. Established and mailed Affordable Unit Policy outreach postcard based on revised policy direction given
by Council.
5. Completed E-Cigarette Prohibition Ordinance.
6. Completed Transit Feasibility Study and submitted service requests to NCTD.
7. Completed Stakeholder/Subcommittee meetings for the Invasive Plant Policy.
Major Projects in the Upcoming Two-Year Period Include:
1. Complete Invasive Plant Policy.
2. Initiate and complete an Initial Assessment Report for the Encinitas Habitat Stewardship Program
(aka: Early MHCP Implementation program).
3. Initiate and complete Affordable Housing Policy& Procedure Guidelines.
4. Revise and update City's Inclusionary Housing Ordinance to provide flexibility for developers and to
increase the production of affordable units.
5. Revise City's Density Bonus Ordinance to comply with State Law and submit LCPA application to
California Coastal Commission.
6. Complete Housing Element Update, prepare and submit ballot measure and LCPA application to
California Coastal Commission.
7. Complete Urban Agriculture Ordinance and submit LCPA application to California Coastal Commission.
8. Complete and finalize Mulitple Habitat Conservation Program (MHCP) Subarea Plan and Open Space
Managenemt Plan.
9. Continue to support the Strategic Planning Process.
10. Review of PWP Implementation projects (e.g. Coastal Rail Trail).
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CODE ENFORCEMENT Division Number: 50440
DIVISION RESPONSIBILITIES:
Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil
enforcement actions to obtain compliance with state & local regulations. The division operates both on a proactive and
complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the
administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti
removal.
CORE SERVICES:
• Assists in maintaining the quality of life in Encinitas
• Enforces private property regulations including but not limited to:
municipal, international building, abandoned vehicle abatement&other planning and land use codes, and
zoning, sign, noise, and graffiti ordinances
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 399,822 389,636 492,650 465,743 480,363
Materials &Supplies 2,252 2,155 3,200 3,200 3,200
Contracts &Services 35,219 47,158 66,813 130,375 130,375
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 437,293 438,949 562,663 599,318 613,938
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00
Sr Code Enforcement Officer 1.50 2.00 2.00 2.00 2.00
Program Assistant I, II, III 1.35 1.35 1.60 1.60 1.60
Total Positions 3.85 4.35 4.60 4.60 4.60
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: CODE ENFORCEMENT Division Number: 50440
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 50 50
FIELD SUPPLIES 300 300
UNIFORMS-NONPERSABLE 600 600
FUEL 2,250 2,250
Total Materials and Supplies 3,200 3,200
Contracts &Services:
PROFESSIONAL SERVICES CONTRACT 50,000 50,000
MAINTENANCE CONTRACTS 72,600 72,600
COMMUNICATIONS 2,790 2,790
PRINTING AND BINDING 500 500
TRAVEL&MILEAGE 4,050 4,050
TRAINING AND PROFESSIONAL DEVELOPMENT 435 435
Total Contracts and Services 130,375 130,375
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14 &14-15 Accomplishments:
1. Established the Proactive Code Enforcement Program for Alcohol Serving Establishments.
2. Used innovative solutions to abate hoarding violations.
3. Prepared cases for Administrative Appeals.
4. Prepared cases for prosecution in Superior Court and provided testimony when required.
5. Assisted in preparation and support of the Strategic Plan.
6. Continued implementation of the Private Property Clean Up Assistance as well as the Early MHCP
Implementation programs.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue to develop new enforcement tools to better assist division in enforcement.
2. Assist in Code amendments to improve enforcement effectiveness.
3. Establish written policies and procedures.
4. Monitor technology for advancement in enforcement software.
5. Continue to support the Strategic Planning process.
6. Continued regulation of alcohol serving establishments.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: BUILDING SERVICES Division Number: 50460
DIVISION RESPONSIBILITIES:
This division is responsible for plan checking, building permits, and inspection services that are provided under
contract with the EsGil Corporation. Clerical support and coordination of this contract is handled by Planning and
Building personnel.
CORE SERVICES:
• Building permits processing
• Building plan check
• Building inspection
• Building permit record keeping
• Customer information
• Division supervision
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 63,060 65,875 71,222 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 1,125,784 1,643,373 1,803,540 1,803,290 1,803,290
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 1,188,844 1,709,248 1,874,762 1,803,290 1,803,290
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Program Assistant I, II, III 1.00 1.00 1.00 0.00 0.00
Total Positions 1.00 1.00 1.00 0.00 0.00
*As of July 1, 2015 no City personnel are directly assigned to this division. Clerical support is now being
budgeted for in the Customer Service division.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: BUILDING SERVICES Division Number: 50460
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
TECHNICAL SERVICES CONTRACTS 1,800,000 1,800,000
PRINTING AND BINDING 2,800 2,800
TRAINING AND PROFESSIONAL DEVELOPMENT 490 490
Total Contracts and Services 1,803,290 1,803,290
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14 & 14-15 Accomplishments:
1. Participated in counter team coordination meetings.
2. Provided timely responses for building plan check and building inspection services.
3. Implemented 2013 California Building Code.
4. Support of the Strategic Plan process.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue to participate in counter team coordination meetings.
2. Participate in implementation of new permit software and updates to forms/handouts.
3. Continue to maintain timely responses for building plan check and building inspection services.
4. Provide a certified access specialist for the City of Encinitas.
5. Continue to support the Strategic Planning process.
6. Implement 2016 California Building Code update.
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EXPENDITURE PLAN
FUND: COMMUNITY DEVELOPMENT BLOCK GRANT Fund Number: 222
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50470
DIVISION RESPONSIBILITIES:
Staff administers federal entitlement grant funds from the U.S. Department of Housing and Urban Development(HUD). Major
responsibilities are: administer contracts with non-profit organizations, which includes procurement, proposal evaluation,
public hearings, monitoring, and reporting; ensure compliance with all applicable federal regulations; prepare Five-Year
Consolidated Plan for housing and community development; prepare Analysis of Impediments to Fair Housing Choice;
complete annual plans and reports, submit applications for funding and update online system reporting; submit claims for
reimbursement and complete drawdown of funds; coordinate affordable housing programs, including acquisition, development,
and rehabilitation programs.
CORE SERVICES:
• Administer overall CDBG program
• Administer contracts with non-profit organizations
• Administer a Residential Rehabilitation Program
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 52,427 42,073 53,420 79,072 82,923
Materials &Supplies 0 100 0 0 0
Contracts &Services 2,087 2,549 2,175 1,725 1,795
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Other/Transfers 134,258 108,499 433,728 141,295 114,495
Total 188,772 153,221 489,323 222,092 199,213
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Principal Planner I, II 0.00 0.00 0.00 0.04 0.04
Management Analyst I, 11, 111 0.00 0.00 0.00 0.06 0.06
Program Administrator 0.40 0.40 0.6390 0.55 0.55
Total Positions 0.40 0.40 0.6390 0.65 0.65
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EXPENDITURE PLAN
Page 2
FUND: COMMUNITY DEVELOPMENT BLOCK GRANT Fund Number: 222
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50470
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACT 1,050 1,120
ADVERTISING 275 275
TRAINING AND PROFESSIONAL DEVELOPMENT 400 400
INTERNAL COST ALLOCATION 0 0
Total Contracts and Services 1,725 1,795
Capital Outlay/Grant Programs:
CONTRIBUTIONS-GENERAL 141,295 114,495
Total Capital Outlay/Grant Programs 141,295 114,495
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14 &14-15 Accomplishments:
1. Provided annual funding to approximately ten organizations for various public service programs for Encinitas
residents.
2. Provided funding for three facilities improvements.
3. Administered CDBG Residential Rehabilitation Program.
4. Implemented FY2015-2020 Analysis of Impediments to Fair Housing Choice.
5. Implemented FY2015-2020 Consolidated Plan.
6. Prepared Annual Action Plan, Consolidated Annual Performance Evaluation Report and other applicable Federal
reports.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue to provide funding to various social service agencies, facility improvements, and infrastructure projects
in eligible areas.
2. Prepare Annual Action Plan, Consolidated Annual Performance Evaluation Report and other applicable Federal
reports.
3. Translate vital housing documents to Spanish.
4. Provide funding for two sidewalk improvement projects.
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EXPENDITURE PLAN
FUND: HOME ENTITLEMENT Fund Number: 227
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
DIVISION RESPONSIBILITIES:
The City no longer receives funding through the County of San Diego, however is still a participant in the San Diego
Regional HOME Consortium. Major responsibilities are; monitoring existing HOME units, administering Residential
Rehabilitation program until contract expiration in 2016, continue to process Residential Rehabilitation loan pay-offs
when necessary, and coordinate with the HOME consortium regarding programs and opportunities.
CORE SERVICES:
• Administor the Residential Rehabilitation program until contract expiration in 2016
• Monitor HOME units
• Administer coordination with County HOME consortium
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 3,264 3,437 0 4,662 4,893
Materials &Supplies 155 237 0 0 0
Contracts &Services 112 15 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Grant Programs 220,583 265,311 233,003 1,445 0
Total 224,114 269,000 233,003 6,107 4,893
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Program Administrator* 0.025 0.025 0.000 0.050 0.050
Total Positions 0.03 0.03 0.000 0.050 0.050
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EXPENDITURE PLAN
Page 2
FUND: HOME ENTITLEMENT Fund Number: 227
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
BOOKS AND SUBSCRIPTIONS 0 0
Total Materials and Supplies 0 0
Contracts &Services:
TRAVEL&MILEAGE 0 0
Total Contracts and Services 0 0
Capital Outlay/Grant Programs:
CONTRIBUTIONS-RES REHAB ADMINISTRATION 1,445 0
CONTRIBUTIONS-RES REHAB LOAN 0 0
CONTRIBUTIONS-RES REHAB GRANT 0 0
Total Capital Outlay/Grant Programs 1,445 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14 &14-15 Accomplishments:
1. Implemented and administered the HOME Residential Rehabilitation Program.
2. Implemented and administered the Tenant-Based Rental Assistance Program.
Major Projects in the Upcoming Two-Year Period Include:
1. Administer the HOME Residential Rehabilitation Program until contract expires in 2016.
2. Coordinate with the HOME consortium regarding programs and opportunities.
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EXPENDITURE PLAN
FUND: IN LIEU FEES AFFORDABLE HOUSING Fund Number: 253
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
DIVISION RESPONSIBILITIES:
Revenues in this fund are reserved for affordable housing projects and related activities. The fund primarily contains
revenues from in-lieu affordable housing fees, but can also derive revenues from other sources targeted for affordable
housing.
CORE SERVICES:
• Monitor opportunities to increase affordable housing and implement
• Prepare analyses for determining development in-lieu fees
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Tota 1 0 0 0 0 0
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Division.
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EXPENDITURE PLAN
Page 2
FUND: IN LIEU FEES AFFORDABLE HOUSING Fund Number: 253
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICE CONTRACTS 0 0
0 0
Capital Outlay/Grant Programs:
ADJUSTMENTS 0 0
0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14 &14-15 Accomplishments:
1. Determined in-lieu fees for various developments (project-by-project).
Major Projects in the Upcoming Two-Year Period Include:
1. Continue to pursue opportunities for development, acquisition, and/or rehabilitation of affordable
housing units.
2. Translate vital housing documents to Spanish.
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EXPENDITURE PLAN
FUND: SECTION 8 HOUSING-ADMIN/HAP Fund Number: 551/552
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
DIVISION RESPONSIBILITIES:
Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD),
providing rental assistance to approximately 109 households. Major responsibilities are: Maintain waiting list of
households interested in and qualified for Section 8 Housing Choice Voucher program; determine eligibility of
households through income qualification and verification and determine amounts of tenant payment and housing
assistance payment; inspect assisted units and issue housing vouchers to qualified families; contract with
landlords and property managers; re-certify participating households annually; issue monthly Housing Assistance
Payments to landlords; develop and amend Five-Year Agency Plan and Administrative Plan; complete annual
plans, budgets and reports; update online system reporting; and implement program cost reductions due to
reduced HUD funding.
CORE SERVICES:
• Administer Section 8 program
• Monitor program to ensure compliance with state and federal law
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 154,250 126,171 152,608 142,616 143,363
Materials &Supplies 0 0 0 0 0
Contracts &Services 9,529 11,819 10,156 16,197 9,986
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 1,084,741 1,072,105 1,106,666 1,103,400 1,103,400
Total 1,248,520 1,210,095 1,269,430 1,262,213 1,256,749
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Principal Planner I, II 0.00 0.00 0.00 0.05 0.05
Program Administrator 0.20 0.20 0.00 0.00 0.00
Management Analyst I, 11, 111 0.00 0.00 0.00 0.10 0.10
Program Coordinator 1.00 1.00 1.00 0.95 0.95
Program Assistant 1, 11, 111 0.40 0.40 0.40 0.40 0.40
Total Positions 1.60 1.60 1.40 1.50 1.50
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Page 2
FUND: SECTION 8 HOUSING-ADMIN/HAP Fund Number: 551/552
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
Total Materials and Supplies 0 0
Contracts &Services:
PROFESSIONAL SERVICE CONTRACTS 5,130 5,200
REPAIR&MAINTENANCE SERVICES 10,342 4,061
TRAINING &PROFFESIONAL DEVELOPMENT 725 725
Total Contracts and Services 16,197 9,986
Capital Outlay/Grant Programs:
ADJUSTMENTS 4,700 4,700
CONTRIBUTIONS-PORTINS 112,200 112,200
CONTRIBUTIONS-FEDERAL PROGRAMS 822,000 822,000
CONTRIBUTIONS-PACIFIC PINES 103,000 103,000
CONTRIBUTIONS-PORTOUTS 61,500 61,500
Total Capital Outlay/Grant Programs 1,103,400 1,103,400
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
11. Provided annual rental assistance to approximately 109 families.
2. Prepared FY2015-20 Public Housing Agency Plan.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue to provide annual rental assistance to approximately 109 families.
2. Update Encinitas Housing Authority Administrative Plan.
3. Translate vital housing documents to Spanish.
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EXPENDITURE PLAN
FUND: PAC PINES AFFORDABLE HOUSING Fund Number: 561
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
DIVISION RESPONSIBILITIES:
Staff performs asset management, including selection of professional property management, review of monthly
financial statements, expenditure of reserves, and participation in the homeowners' association.
CORE SERVICES:
• Manage asset
• Oversight of 16 affordable units
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 6,661 1,212 6,699 22,800 23,268
Materials &Supplies 2,018 3,817 7,885 4,885 4,885
Contracts &Services 90,881 89,564 104,533 93,929 95,360
Internal Cost Allocation 0 0 0 0 0
Capital Outlay, Programs 151,784 150,119 100,265 100,265 100,265
& Debt Service
Total 251,344 244,712 219,382 221,879 223,778
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Principal Planner I, II 0.00 0.00 0.00 0.05 0.05
Management Analyst I, 11, 111 0.00 0.00 0.00 0.04 0.04
Program Administrator 0.05 0.05 0.00 0.10 0.10
Total Positions 0.05 0.05 0.00 0.19 0.19
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Page 2
FUND: PAC PINES AFFORDABLE HOUSING Fund Number: 561
Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials and Supplies: FY 15-16 FY 16-17
POSTAGE 385 385
FURNITURE/FIXTURES<$51K 4,500 4,500
Total Materials and Supplies 4,885 4,885
Contracts &Services:
PROFESSIONAL SERVICES CONTRACT 21,000 21,000
MAINTENANCE CONTRACTS 62,229 63,660
UTILITIES-GAS&ELECTRIC 100 100
UTILITIES-SEWER 4,700 4,700
INSURANCE 5,900 5,900
Total Contracts and Services 93,929 95,360
Debt Service:
PRINCIPAL EXPENSE 54,083 56,059
INTEREST EXPENSE 46,182 44,206
Total Debt Services 100,265 100,265
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
1. Provided management oversight of 16 affordable units.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue asset management and oversight of units and property management.
2. Initiate assessment of ADA needs.
3. Prepare and release an RFP to retain property management services.
4. Translate vital housing documents to Spanish.
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Public Safety Departments
This Section is divided into two Departments
Law Enforcement Services
Department Divisions
Law/Traffic Enforcement
Parking Citation Processing
Asset Forfeiture
State Supplemental Law Enforcement Fund
Federal Special Law Enforcement Fund
Fire and Marine Safety Services
Department Divisions
Fire Administration
Fire Operations and Support Services
Loss Prevention and Planning
Disaster Preparedness
Marine Safety Services (Lifeguards)
Junior Lifeguard Program
_
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EXPENDITURE SUMMARY
PUBLIC SAFETY ACTIVITIES
DEPARTMENT: Public Safety
DIVISIONS: Law and Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State
Supplemental Law Enforcement, Federal Justice Assistance Grant, Fire Administration, Fire
Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness
and Marine Safety Services
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 10,936,397 11,150,818 12,002,257 12,862,572 13,161,718
Materials &Supplies 258,922 310,648 315,639 350,734 335,452
Contracts &Services 12,614,833 12,947,320 13,522,088 13,916,882 14,523,086
Internal Cost Allocation 16,208 16,208 16,208 197 197
Capital Outlay 39,075 11,635 21,850 343,868 256,094
Total 23,865,435 24,436,629 25,878,042 27,474,253 28,276,547
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents 63.00 66.00 66.00 69.00 69.00
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue (Fund) Actual Actual Projected Projected Projected
Vehicle Code and Violations (101) 183,500 183,403 146,549 190,000 191,900
Fire- Building Permit Fees (101) 56,575 103,483 63,860 70,000 70,000
Property Rental(101) 55,810 35,652 55,800 66,000 66,000
Fire Mgmt Services Agrmt(101) 452,723 341,990 419,480 389,480 397,270
JrLifeguard Program (572) 158,118 211,605 204,320 0 0
Booking Fee Recoveries (101) 47,914 288,549 114,275 300,000 303,300
Asset Forfeiture (215) 290 0 388 533 538
State Supple. Law Enforce. (202) 100,554 100,000 100,000 100,000 100,000
Fed. Justice Assistance Grant(228) 11,378 11,495 10,000 10,000 10,000
Total Departmental Revenue 1,066,862 1,276,177 1,114,672 1,126,013 1,139,008
Other General Fund Support 22,798,573 23,160,452 24,763,370 26,348,240 27,137,539
Total 23,865,435 24,436,629 25,878,042 27,474,253 28,276,547
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Law Enforcement Services
Department Divisions
Law/Traffic Enforcement
Parking Citation Processing
Asset Forfeiture
State Supplemental Law Enforcement Fund
Federal Special Law Enforcement Fund
Law Enforcement Services provided by
contract with the
San Diego County Sheriff's Department
Sheriff's Department
Theresa Adams-Hydar, Captain
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4-78
EXPENDITURE SUMMARY
PUBLIC SAFETY ACTIVITIES
DEPARTMENT: Law Enforcement
DIVISIONS: Law and Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental
Law Enforcement and Federal Justice Assistance Grant Program.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 11,378 11,495 20,000 20,000 20,000
Contracts& Services 11,533,119 12,138,286 12,680,700 13,045,600 13,618,300
Internal Cost Allocation 93 93 93 197 197
Capital Outlay 0 0 0 186,000 186,000
Total 11,544,590 12,149,874 12,700,793 13,251,797 13,824,497
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to the department
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue (Fund) Actual Actual Projected Projected Projected
Vehicle Code and Court Fines (101) 183,500 183,403 146,549 190,000 191,900
Booking Fee Recoveries (101) 47,914 288,549 114,275 300,000 303,300
Asset Forfeiture (215) 290 0 388 533 538
State Supple. Law Enforcement(202) 100,554 100,000 100,000 100,000 100,000
Federal Justice Assistance Grant(228) 11,378 11,495 10,000 10,000 10,000
Total Departmental Revenue 343,636 583,447 371,212 600,533 605,738
Other General Fund Support 11,200,954 11,566,427 12,329,581 12,651,264 13,218,759
Total 11,544,590 12,149,874 12,700,793 13,251,797 13,824,497
4-79
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: PARKING CITATION PROCESS Division Number: 50450
DIVISION RESPONSIBILITIES:
Citation processing services are conducted under a contract with a private firm and involve parking citations issued by
the San Diego County Sheriff's Department and beach lifeguards within the City.
CORE SERVICES:
• No core services in this fund
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials& Supplies 0 0 0 0 0
Contracts &Services 55,649 65,406 119,500 83,500 83,500
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 55,649 65,406 119,500 83,500 83,500
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
POSITION TITLES Actual Actual Approved Proposed Proposed
No City Personnel are Directly Assigned to this Area.
4-80
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: PARKING CITATION PROCESS Division Number: 50450
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
INTERAGENCY AGREEMENTS 60,000 60,000
PRINTING AND BINDING 3,000 3,000
OTHER PURCHASED SERVICES 20,500 20,500
Total Contracts and Services 83,500 83,500
4-81
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: LAW & TRAFFIC ENFORCEMENT Division Number: 61500
DIVISION RESPONSIBILITIES:
Law&Traffic Enforcement services are contracted with the San Diego County Sheriffs Office providing local and regional
law enforcement. Deputies patrol the City twenty-four hours a day, seven days a week for general law enforcement and
respond to emergency and non-emergency calls for service. Traffic and motorcycle deputies are proactive and reactive
to the City's traffic accident and enforcement needs. Special Purpose Officers handle long- and short-term projects that
target specific needs such as quality of life complaints, proactive problems solving, community oriented policing and gang
and narcotic related activity. Community Service Officers take cold-case reports involving property crime and basic traffic
collisions, assist with traffic control, enforce parking regulations in the City and manage the Redflex camera system.
Senior Volunteer Patrol are a valuable supplement to the sworn staff at Encinitas Station assisting with traffic control,
vacation checks on homes, security patrols at shopping centers and schools and a variety of other duties. The City also
has access to the County Sheriffs pool of assets as needs arise.
CORE SERVICES:
• Provide local and regional law and traffic enforcement
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 11,376,916 11,972,880 12,461,200 12,862,100 13,434,800
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 186,000 186,000
Total 11,376,916 11,972,880 12,461,200 13,048,100 13,620,800
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
All Law Enforcement Services are provided through a contract with the County of San Diego.
Budgeted staffing includes:
25.59- Patrol Deputies
5.21 -Supervisors
8.90-Traffic Deputies
5.80-Special Purpose Officers
3.50-Community Service Officers
6.00- Detectives
55.00
4-82
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: LAW & TRAFFIC ENFORCEMENT Division Number: 61500
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
MAINTENANCE CONTRACTS 42,500 42,500
PUBLIC SERVICES CONTRACTS 12,762,600 13,335,300
INTERAGENCY AGREEMENTS 57,000 57,000
Total Contracts and Services 12,862,100 13,434,800
Capital Outlay/Lease
LEASE EXPENSE 186,000 186,000
Total Capital Outlay/Lease Expense 186,000 186,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Accomplishments:
1. In 2014 total violent crime decreased by 19.7%from 2013. Property Crime had a 16.10% reduction.The aggregate total
for all Part 1 Crimes(via FBI Index)in Encinitas was a reduction of 16.4%.The crime rate per 1,000(population)was 10.6.
2. During 2014,the juvenile diversion deputy hosted four juvenile sweeps, including one in the summer.
3. The Encinitas Station, compared to other SDSO stations, had one of the lowest number of at-fault,deputy-involved
collisions during 2014. No citizens were injured in any of the reported collisions.
4.The COPPS unit conducted weekly probation and fourth waiver searches throughout 2014. Several large scale details such
as Operations Neptune and Poseidon were also conducted resulting in scores of arrests for a variety of criminal charges.
5.Traffic deputies coordinated several DUI checkpoints and saturation patrols via the OTS grant in 2014.
6. Deputies from the Encinitas Station worked with ABC to make a successful administrative case against a local bar selling
controlled substances. Deputies continue to work in partnership with ABC as well as the Encinitas Code Compliance's
PACE program to address issues related to licensed premises.
Major Projects in the Upcoming Two-Year Period Include:
1. Reduce the crime per 1,000 ratio from 10.6(2014)to 9.6(2015).
2. Continue the partnership with Alcoholic Beverage Control investigators and the Encinitas PACE Officer to address issues
related to bars in downtown Encinitas along Highway 101.
3.Continue to develop the tenements of Intelligence Led Policing with all deputies to maintain and encourage a proactive
stance toward criminal identification and apprehension as well as the ability to deploy appropriate resources to areas
identified as"hot-spots."
4. Develop a Community Advisory Group(CAG)incorporating citizens from all walks of life in order to foster a good working
relationship between law enforcement and the public.This group would meet quarterly for either training and/or basic
discussion on relevant issues affecting law enforcement or citizen concerns.
5.Continue probation/41h waiver searches,warrant sweeps and directed patrols which focus on local prolific offenders
and those prolific offenders who reside outside of Encinitas but commit crimes in the region.
6. Continue to address quality of life issues affecting the Downtown 101 area, beaches and local parks.
4-83
EXPENDITURE PLAN
FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 202
Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND
Division Number: 61500
DIVISION RESPONSIBILITIES:
In 1996, State Legislation established the Supplemental Law Enforcement Fund (SLEF) program and appropriated
funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement
front line law enforcement services. Funding is dependent upon grant application approval. The State budget has
dedicated funding for SLEF into the near future, and funding seems secure
CORE SERVICES:
• Supplement local law enforcement contractual services
• Enhance citywide level of services provided to residents
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 100,554 100,000 100,000 100,000 100,000
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Debt Service 0 0 0 0 0
Total 100,554 100,000 100,000 100,000 100,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-84
EXPENDITURE PLAN
Page 2
FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 202
Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND
Division Number: 61500
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PUBLIC SERVICES CONTRACTS 100,000 100,000
Total Contracts and Services 100,000 100,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14 & 14-15 Accomplishments:
1. Funds used to offset partial cost of patrol services.
1a Period Include:
1. Continue to partially fund law enforcement patrol services.
4-85
EXPENDITURE PLAN
FUND: ASSET FORFEITURE Fund Number: 215
Division Title: ASSET FORFEITURE Division Number: 61501
DIVISION RESPONSIBILITIES:
Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement
officials in Encinitas. Funds are used to acquire additional non-personnel expense items to aid in law enforcement
activities.
CORE SERVICES:
• No core services in this fund
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 10,000 10,000 10,000
Contracts &Services 0 0 0 0 0
Internal Cost Allocation 93 93 93 197 197
Capital Outlay 0 0 0 0 0
Total 93 93 10,093 10,197 10,197
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-86
EXPENDITURE PLAN
Page 2
FUND: ASSET FORFEITURE Fund Number: 215
Division Title: ASSET FORFEITURE Division Number: 61501
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials and Supplies: FY 15-16 FY 16-17
FIELD SUPPLIES 10,000 10,000
Total Materials and Supplies 10,000 10,000
Internal Cost Allocation
INTERNAL COST ALLOCATION 197 197
Total Internal Cost Allocation 197 197
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14 & 14-15 Accomplishments:
1. No asset forfeiture funds expended.
Major Projects in the Upcoming Two-Year Period Include:
1. Obtain specialized capital items for enhanced law enforcement services as needed.
4-87
EXPENDITURE PLAN
FUND: FEDERAL LAW ENFORCEMENT GRANT FUND Fund Number: 228
Division Title: FEDERAL JUSTICE ASSISTANCE GRANT
Division Number: 61500
DIVISION RESPONSIBILITIES:
The Federal Justice Assistance Grant program appropriates funds for local initiatives. The City uses the funds in the
Law Enforcement program purpose area to augment communications equipment infrastructure maintenance. Annual
funding is dependent upon the federal budget allocation process.
CORE SERVICES:
• Communications equipment infrastructure maintenance.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 11,378 11,495 10,000 10,000 10,000
Contracts& Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 11,378 11,495 10,000 10,000 10,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-88
EXPENDITURE PLAN
Page 2
FUND: FEDERAL LAW ENFORCEMENT GRANT FUND Fund Number: 228
Division Title: FEDERAL JUSTICE ASSISTANCE GRANT
Division Number: 61500
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials and Supplies: FY 15-16 FY 16-17
REPAIR AND MAINTENANCE SUPPLIES 10,000 10,000
Total Materials and Supplies 10,000 10,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
=3-14& 14-15 Accomplishments:
1. Partial funding of the Law Enforcement 800 MHz Regional Communication System infrastructure maintenance.
IMajor Projects in the Upcoming Two-Year Period Include:
1. Anticipate receipt of Justice Assistance Block Grant funding in FYI 5-16 & FYI 6-17 to be used to
partially fund the Law Enforcement 800 MHz Regional Communication System infrastructure maintenance.
4-89
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Fire and Marine Safety Department
Department Divisions
Fire Administration
Fire Operations and Support Services
Loss Prevention and Planning
Disaster Preparedness
Marine Safety Services (Lifeguards)
Junior Lifeguard Program
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Michael Daigle
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4-94
EXPENDITURE SUMMARY
PUBLIC SAFETY ACTIVITIES
DEPARTMENT: Fire and Marine Safety Services
DIVISIONS: Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning,
Disaster Preparedness, Marine Safety Services and Junior Lifeguard Program.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 10,936,397 11,150,818 12,002,257 12,862,572 13,161,718
Materials&Supplies 247,544 299,153 295,639 330,734 315,452
Contracts&Services 1,081,714 809,034 841,388 871,282 904,786
Internal Cost Allocation 16,115 16,115 16,115 0 0
Capital Outlay 39,075 11,635 21,850 157,868 70,094
Total 12,320,845 12,286,755 13,177,249 14,222,456 14,452,050
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents 63.00 66.00 66.00 69.00 69.00
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue(Fund) Actual Actual Projected Projected Projected
Fire- Building Permit Fees(101) 56,575 103,483 63,860 70,000 70,000
Property Rental (101) 55,810 35,652 55,800 66,000 66,000
Fire Mgmt Services Agrmt(101) 452,723 341,990 419,480 389,480 397,270
JrLifeguard Program (101) 205,621 205,621
JrLifeguard Program (572) 158,118 211,605 204,320 0 0
Total Departmental Revenue 723,226 692,730 743,460 731,101 738,891
Other General Fund Support 11,597,619 11,594,025 12,433,789 13,491,355 13,713,159
Total 12,320,845 12,286,755 13,177,249 14,222,456 14,452,050
4-95
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FIRE ADMINISTRATION Division Number: 62510
DIVISION RESPONSIBILITIES:
This Division provides management direction and administrative support to the entire Department, consisting of the Fire
Administration, Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness, Marine Safety Services
and Junior Lifeguard Program divisions. The Division also provides budget support, customer service, grants management, cost
recovery strategies and fiscal and organizational analysis of the Department's programs and activities.
CORE SERVICES:
• Budgeting (operating, program and project)
• Policy review,development and compliance
• Cost recovery
• Preparation and administration of grants,contracts and agreements
• Customer service
• Statistical analysis and performance measurement
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 522,102 593,291 611,556 615,895 621,855
Materials&Supplies 933 1,338 2,860 2,492 3,290
Contracts&Services 18,486 18,769 18,617 20,801 20,900
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 541,521 613,398 633,033 639,188 646,045
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director/Fire Chief 1.00 1.00 1.00 1.00 1.00
Sr Management Analyst 0.75 0.75 0.75 0.75 0.75
Management Analyst I, 11, 111 0.75 0.75 0.75 0.75 0.75
Dept.Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00
Program Assistant 1, 11, 111' 0.00 1.00 1.00 1.00 1.00
Total Positions 3.50 4.50 4.50 4.50 4.50
11.0 FTE unfunded Deputy Fire Marshal I,II reclassified to Program Assistant I,II,III and added to Administration in reorganization FY13-14
4-96
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: FIRE ADMINISTRATION Division Number: 62510
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 970 1,010
BOOKS AND SUBSCRIPTIONS 302 310
FURNITURE/FIXTURES<$5K 540 1,290
OTHER SUPPLIES 680 680
Total Materials and Supplies 2,492 3,290
Contracts&Services:
PUBLIC SERVICES CONTRACTS 10,100 10,100
INFORMATION TECHNOLOGY CONTRACTS 3,297 3,396
PRINTING AND BINDING 450 450
TRAVEL&MILEAGE 5,819 5,819
TRAINING AND PROFESSIONAL DEVELOPMENT 1,135 1,135
Total Contracts and Services 20,801 20,900
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Continued to participate in a Cooperative Fire Management Services Agreement with Cities of Del Mar and Solana Beach
resulting in cost savings and greater efficiencies in management services.
2. Conducted an evaluation of the Department's standards of coverage and emergency response times throughout the city.
3. Used social media websites to update community on Fire Department information and events.
4. Completed Strategic Plan for the Department as part of the City's strategic planning process.
5. Updated the Department's website.
6. Completed FEMA SAFER grant application to fund 3 permanent Engineer positions at Station#6, in lieu of overtime.
7. Effectively managed$110,000 in homeland security grants to equipment and facility needs for the 3 cities.
8. Secured a grant for$12,000 to purchase a thermal imaging camera for Station#6 in Olivenhain area.
Major Projects in the Upcoming Two-Year Period Include:
1. Amend the Fire Management Service Agreement as necessary to enhance efficiencies and cost savings.
2. Identify cost recovery opportunities and grants for the Department.
3. Develop and implement strategies to better market the Department's services to the public.
4. Continue to evaluate response times using new Fire Stats application and implement improvements as necessary.
5. Negotiate a new contract with the Encinitas Firefighters'Association.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division Number: 62511
DIVISION RESPONSIBILITIES:
The Division is charged with protecting the lives and property of the citizens of Encinitas from fire and other disasters and rendering life
saving assistance during medical emergencies. Fire suppression personnel respond to all emergency and non-emergency requests for
help and render the proper assistance to those in need. Other activities include fire apparatus and facilities maintenance, equipment
procurement, research and development, pre-fire planning, heavy rescue and hazardous materials response, compliance with safety
standards,safety inspections,community education and the training and certification of personnel and general safety concepts.
CORE SERVICES:
• Emergency response(fire suppression,EMS,rescue,hazmat)
• Firefighter training and certification
• Procurement and maintenance of response resources
• Community safety education
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 8,808,920 8,996,099 9,722,439 10,389,418 10,648,621
Materials&Supplies 160,245 189,036 181,809 197,202 190,750
Contracts&Services 916,276 646,700 660,309 683,572 713,636
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 16,000 55,100 0
Total 9,885,441 9,831,835 10,580,557 11,325,292 11,553,007
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Fire Deputy Chiefs' 3.00 1.00 1.00 1.00 1.00
Battalion Chiefs' 0.00 2.00 2.00 2.00 2.00
Fire Captains 15.00 15.00 15.00 15.00 15.00
Fire Engineers3 15.00 15.00 15.00 18.00 18.00
Firefighters/Paramedics2 15.00 18.00 18.00 18.00 18.00
Total Positions 48.00 51.00 51.00 54.00 54.00
2.0 Fire Deputy Chiefs reclassified to Battalion Chiefs in reorganization for FY2013-14&FY2014-15
23.0 FTE approved Firefighter/Paramedics in FY13-14 and FY14-15 for Station 6(Olivenhain)
33.0 FTE approved Engineers in FY15-16 and FY16-17 for Station 6(Olivenhain)
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division Number: 62511
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 3,230 3,030
BOOKS AND SUBSCRIPTIONS 175 175
FIELD SUPPLIES 1,600 5,988
UNIFORMS-NONPERSABLE 65,237 56,762
FUEL 73,225 73,225
FURNITURE/FIXTURES<$5K 8,530 10,815
FURNITURE/FIXTURES-TRAINING 10,960 6,860
FURNITURE/FIXTURES-SAFETY<5 30,750 30,400
OTHER SUPPLIES 3,495 3,495
Total Materials and Supplies 197,202 190,750
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 7,900 7,900
MAINTENANCE CONTRACTS 57,330 58,710
PUBLIC SERVICES CONTRACTS 379,102 399,739
INTERAGENCY AGREEMENTS 143,024 150,175
CLEANING 8,944 8,540
COMMUNICATIONS 42,840 45,120
TRAVEL&MILEAGE 39,877 38,522
TRAINING AND PROFESSIONAL DEVELOPMENT 170 170
PUBLIC EDUCATION OUTREACH 4,385 4,760
Total Contracts and Services 683,572 713,636
Capital Outlay
MACHINERY&EQUIPMENT 55,100 0
Total Capital Outlay 55,100 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Replaced 3 firefighter/paramedic overtime positions at Station#6 with permanent firefighter/paramedic positions.
2. Purchased and put into service new Type 1 Fire Engine and Brush Unit.
3. Updated Emergency Operations Manual and Training Manual for joint use among neighboring fire departments.
4. Purchased new Holmatro extrication equipment for Unit 2366 with a FEMA grant.
5. Improved response capabilities through effective use of homeland security grants to purchase equipment and conduct training.
6. Shared resources with neighboring Community Emergency Response Team(CERT)programs to increase training
opportunities and improve overall program management.
7. Completed the hiring and organization of Battalion Chief positions,due to reorganization of FMS agreement.
8. Initiated Blue Card Command training for all Company Officers with Battalion Chiefs completing Train-the-Trainer course.
9. Completed recertification process for City's rating from Insurance Services Organization(ISO).
10.Reevaluated hydrant inspection/maintenance program to improve efficiency and reduce cost and instituted new procedures.
12.Purchased and put into service new defibrillators/cardiac monitors for all units.
13.Completed FEMA SAFER grant application to fund 3 permanent Engineer positions at Station#6,in lieu of overtime.
14.Updated training calendar to document schedules for all agencies in the Fire Management Services Agreement.
15.Worked on combining policies and manuals among FMS agencies to help reduce administration time.
Major Projects in the Upcoming Two-Year Period
T. Monitor response times and service delivery in the Olivenhain area,to determine effectiveness of additional unit.
2. Complete Blue Card Command training for all Engineers.
3. Update Structural Pre-Fire and Incident Action Plans and allow for accessibility through MDCs.
4. Rebuild ventilation roof prop at Station#3 for fire suppression training.
5. Upgrade obsolete dispatch alerting at all Stations.
6. Purchase new SCBA air filling compressor unit for Station#5. Grant application submitted.
7. Update Lone Jack Road and North Encinitas(Saxony Canyon)pre-fire plan with UASI grant funding.
8. Review assessment of Station#1's condition to determine needs.
9. Repair gym floor and add on square footage to Station#4.
10.Purchase new Type 1 Fire Engine to replace Unit 2313.
4-99
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: LOSS PREVENTION AND PLANNING Division Number: 62512
DIVISION RESPONSIBILITIES:
This Division enforces the International Fire Code, Building Code, Life Safety Code, and other fire safety related codes and
ordinances, conducts fire investigations, oversees the business inspection and weed abatement programs, processes plan
checks and performs inspections for development and enforces hazardous materials storage, use and disposal laws. Other
duties include providing fire safety education to children,adults,and senior citizens.
CORE SERVICES:
• Implement,administer and enforce all fire safety codes and ordinances
• Conduct annual inspections (specific occupancies are required by State law)
• Conduct plan review and construction inspections to ensure compliance with fire and life safety codes
• Provide public fire safety education
• Administer the City's Weed Abatement program
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 624,163 544,456 626,362 590,098 606,945
Materials &Supplies 10,692 12,260 14,059 12,740 15,740
Contracts&Services 24,471 9,059 19,923 19,499 19,499
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 659,326 565,775 660,344 622,337 642,184
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Fire Marshal 1.00 1.00 1.00 1.00 1.00
Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00
Deputy Fire Marshal I, II' 3.00 2.00 2.00 2.00 2.00
Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00
Total Positions 6.00 5.00 5.00 5.00 5.00
11.0 FTE unfunded Deputy Fire Marshall,11 reclassified to Program Assistant I,11,111 and added to Administration in reorganization FY13-14
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: LOSS PREVENTION AND PLANNING Division Number: 62512
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 3,513 3,513
BOOKS AND SUBSCRIPTIONS 2,927 5,927
FUEL 6,300 6,300
Total Materials and Supplies 12,740 15,740
Contracts&Services:
PROFESSIONAL SERVICES CONTRACT 3,324 3,324
TECHNICAL SERVICES CONTRACTS 5,000 5,000
COMMUNICATIONS 1,500 1,500
TRAVEL&MILEAGE 8,850 8,850
TRAINING AND PROFESSIONAL DEVELOPMENT 825 825
Total Contracts and Services 19,499 19,499
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Conducted two public workshops on fire safety in wildland-urban interface areas.
2. Created Defensible Space video to improve public education through social media.
3. Conducted Fire Safety Expo and education program for Fire Prevention Week.
4. Provided on-going fire prevention inspection training to engine company personnel.
5. Reviewed Very High Fire Hazard Severity Zone map.
6. Improved and increased fire safety education and public information via outreach and media on year-round basis.
7. Reviewed, revised and updated fire prevention bureau policies and procedures.
8. Certified Fire Inspectors and/or Plan Examiners through ICC or NCSA.
9. Conducted fire safety inspections of target(specific) hazard occupancies.
10.Prepared and mailed reminder notices to residents with fire sprinkler systems in their homes,to maintain and test
their sprinkler systems.
11.Improved/increased fire safety to City by identifying difficult access areas and promoting address identification.
12.Fire Prevention staff certified through FEMA to respond to emergency events.
13.Prepared implementation for EnerGov,a city-wide enterprise workflow software solution,to provide greater
customer service, reduce paper use,and promote internal efficiencies.
Major Projects in the Upcoming Two-Year Period Include:
1.Adopt new California Fire Code and local amendments.
2.Continue to provide education to residents with fire sprinkler systems in their homes by providing inspections and
information.
3. Provide on-going fire prevention and inspection training program for engine company personnel.
4.Continue to increase fire safety education and public information via outreach and media on year-round basis.
5. Conduct fire safety workshop to educate homeowners on Wildfire Safety.
6. Provide required education for implementation of the newly adopted California Code of Regulations,Title 19 and 24.
7. Continue to organize Fire Safety Expo and education program for Fire Prevention Week.
8. Continue to conduct fire safety inspections of target(specific)hazard occupancies.
9. Implement EnerGov,a city-wide enterprise workflow software solution,to provide greater customer service, reduce
paper use,and promote internal efficiencies.
4-101
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: DISASTER PREPAREDNESS Division Number: 62513
DIVISION RESPONSIBILITIES:
This Division develops emergency procedures,activities,and operations plans to be implemented in the event of a natural or
man-made disaster or emergency. The Division is responsible for coordination of city-wide emergency management
training.
The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of
hazardous materials.
CORE SERVICES:
• Develop and maintain City emergency plans
• Administer training and exercises
• Ensure compliance with state and federal regulations
• Provide citizens with preparedness information
• Ensure emergency resources are available for city-wide response
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 65,161 63,942 65,282 65,549 66,280
Materials&Supplies 2,884 1,716 4,464 4,075 4,180
Contracts&Services 84,188 91,162 95,140 96,795 100,876
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 152,233 156,820 164,886 166,419 171,336
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Senior Management Analyst 0.25 0.25 0.25 0.25 0.25
Management Analyst I, II, III 0.25 0.25 0.25 0.25 0.25
Total Positions 0.50 0.50 0.50 0.50 0.50
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: DISASTER PREPAREDNESS Division Number: 62513
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
BOOKS AND SUBSCRIPTIONS 120 120
SAFETY AND EMERGENCY SUPPLIES 585 690
FURNITURE/FIXTURES<$5K 75 75
FURNITURE/FIXTURES-TRAINING 1,495 1,495
COMPUTER HARDWARE&SOFTWARE 1,800 1,800
Total Materials and Supplies 4,075 4,180
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 4,000 4,000
MAINTENANCE CONTRACTS 660 660
PUBLIC SERVICES CONTRACTS 87,705 91,786
COMMUNICATIONS 1,650 1,650
TRAVEL&MILEAGE 2,780 2,780
Total Contracts and Services 96,795 100,876
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Conducted city-wide annual disaster exercise that was designed by staff in house.
2. Provided emergency management training to city Emergency Operations Center(EOC)staff.
3. Received refresher training on Alert San Diego(mass notification)system.
4. Provided access to the regional Command and Control Communications system for reliable communication
(data,video and voice)and coordination during a disaster.
5. Met National Incident Management System(NIMS)requirements for training.
6. Completed update of Multi-Jurisdictional Hazard Mitigation Plan for the County of San Diego.
7. Improved and increased public information via outreach and social media on year-round basis.
8. Upgraded EOC operation capabilities with installation of Wi-Fi at City Hall.
9. Recertified Encinitas as a StormReady community.
10.Worked with contract CERT coordinator to administer CERT program for all agencies in the Fire Management
Services Cooperative Agreement.
Major Projects in the Upcoming Two-Year Period
1. Update Cities Readiness Initiative (mass prophylaxis) plan and conduct a drill at City Hall.
2. Update city emergency management plan checklists.
3. Develop a Recovery Plan for the City.
4. Produce a new employee preparedness and orientation manual.
5. Continue to provide emergency management training for city staff.
6. Participate in annual disaster exercises.
7. Update Emergency Operations Plan.
8. Purchase and install grant funded generator for City Hall and EOC.
9. Purchase replacement laptops dedicated to EOC operations.
10.Develop a Debris Management Plan.
11.Meet with each department to review responsibilities in the event of a disaster.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: MARINE SAFETY SERVICES Division Number: 62514
DIVISION RESPONSIBILITIES:
The Marine Safety Services Division is responsible for providing ocean beach safety services for 3.5 miles of coastline at
Encinitas owned or operated beaches. The Division provides public beach safety information,monitors beach erosion,removes
safety hazards and assists in coordinating beach related improvement projects. The City's Junior Lifeguard Program is
coordinated by this Division and City Ocean Lifeguards provide the instruction and operation for this program.
CORE SERVICES:
• Open ocean and swift-water/flood rescue
• Medical aid
• Code enforcement at beaches
• Junior Lifeguard Program
• Beach and Ocean Safety Awareness/Education
• Cliff and Bluff Safety/Rescue
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 790,384 805,191 814,154 1,019,406 1,032,202
Materials&Supplies 62,859 66,642 72,723 94,129 81,821
Contracts&Services 35,586 29,213 39,309 43,885 43,145
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 39,075 5,485 0 102,768 70,094
Total 927,904 906,531 926,186 1,260,188 1,227,262
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Marine Safety Captain(Permanent) 1.00 1.00 1.00 1.00 1.00
Marine Safety Lieutenant(Permanent) 1.00 1.00 1.00 1.00 1.00
Marine Safety Sergeant(Permanent) 2.20 2.20 2.20 2.20 2.20
Total Positions 4.20 4.20 4.20 4.20 4.20
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: MARINE SAFETY SERVICES Division Number: 62514
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 1,338 1,338
BOOKS AND SUBSCRIPTIONS 374 44
FIELD SUPPLIES 15,413 16,070
SAFETY AND EMERGENCY SUPPLIES 4,216 4,416
REPAIR AND MAINTENANCE SUPPLIES 11,436 9,536
SMALL TOOLS&INSTRUMENTS 2,828 2,446
UNIFORMS-NONPERSABLE 16,132 15,943
FUEL 11,025 11,025
FURNITURE/FIXTURES<$5K 6,937 6,482
FURNITURE/FIXTURES-SAFETY<5 23,230 12,971
OTHER SUPPLIES 1,200 1,550
Total Materials and Supplies 94,129 81,821
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 21,886 22,906
MAINTENANCE CONTRACTS 7,920 7,920
COMMUNICATIONS 5,710 5,710
PRINTING AND BINDING 1,108 1,072
TRAVEL&MILEAGE 4,131 4,131
TRAINING AND PROFESSIONAL DEVELOPMENT 482 842
PUBLIC EDUCATION OUTREACH 2,648 564
Total Contracts and Services 43,885 43,145
Capital OutlaV
MACHINERY&EQUIPMENT 102,768 70,094
Total Capital Outlay 102,768 70,094
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Participated in multijurisdictional rescue drill involving boat collision with mass casualties and rescue operations.
2. Continued to provided monitoring,enforcement and safety for permitted commercial surf camps on City beaches.
3. Completed public safety program with AMR focused on"compression only CPR"to 2,000 citizens and visitors.
4. Completed 25 ocean and beach safety presentations and workshops to local and private schools.
5. Completed 2 public education programs to citizens on new Swamis Marine Protected Area in conjunction
with Surfrider Foundation and Wildcoast Foundation
6. Facilitated a county-wide enforcement training for agencies with enforcement responsibilities in the San Diego
Marine Protected Area.
7. Developed partnership with Department of Fish and Wildlife and Natural Resource Agency to manage Swamis
Marine Protected Area.
8. Secured funding through donations from Surfing Madonna Foundation for a new seal rescue cage.
9. Renewal was completed for City's Marine Safety Service United States Advanced Lifeguard Agency certification.
10.Presented to City Council a plan to improve Marine Safety Services,due to a result of increased beach population
and demand for safety services across the Encinitas coast line.
11.Secured$3 million in funding for the development of a new Marine Safety Center at Moonlight Beach.
Major Projects in the Upcoming Two-Year Period 6 : FY16-17)Include:
1. Continue to participate in multijurisdictional county-wide search and recovery drills.
2. Continue to provide monitoring,enforcement and safety for permitted commercial surf camps on City beaches.
3. Implement a comprehensive lifeguard training program.
4. Continue partnership with nonprofit organizations to replace worn handicap beach wheel chairs and Mobi beach
mats for Moonlight Beach.
5. Replace aged 16-foot center conical inflatable rescue boat.
6. Replace 2 all-terrain vehicles(ATV),current ATVs are at the end of life span due to wear and tear.
7. Develop and request City Council approval on the building design of the new Marine Safety Center.(FY15-16)
8. Break ground on construction of new Marine Safety Center(Fall of 2016).
4-105
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: JR LIFEGUARD PROGRAM FUND Division Number: 62515
DIVISION RESPONSIBILITIES:
This budget is used for tracking revenues and expenditures associated with the Junior Lifeguard Program. This program
provides youths, between the ages of nine to seventeen, knowledge of water safety skills, marine education, CPR, first aid, surf
lifesaving techniques and other physical fitness activities.
CORE SERVICES:
• Instruction of youths in the Junior Lifeguard Program
• Administration of the Junior Lifeguard Program
• Public Education
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 182,206 185,815
Materials&Supplies 0 0 0 20,096 19,671
Contracts&Services 0 0 0 6,730 6,730
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 0 0 0 209,032 212,216
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Marine Safety Sergeant(Permanent) 0.00 0.00 0.00 0.80 0.80
Total Positions 0.00 0.00 0.00 0.80 0.80
Contracts: Temporary/Part-Time/Seasonal
Ocean Lifeguard Instructors
The Junior Lifeguard budget was previously budgeted in the 571 Fund prior to FY15-16 and FY16-17
4-106
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: JR LIFEGUARD PROGRAM FUND Division Number: 62515
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 1,256 1,006
FIELD SUPPLIES 4,975 4,850
SAFETY AND EMERGENCY SUPPLIES 650 650
REPAIR AND MAINTENANCE SUPPLIE 375 375
SMALL TOOLS&INSTRUMENTS 50 0
UNIFORMS-NONPERSABLE 12,140 12,140
FURNITURE/FIXTURES<$51K 350 350
OTHER SUPPLIES 300 300
Total Materials and Supplies 20,096 19,671
Contracts&Services:
PROFESSIONAL SERVICES CONTRACT 1,200 1,200
RENTALS 210 210
COMMUNICATIONS 1,120 1,120
PRINTING AND BINDING 4,200 4,200
Total Contracts and Services 6,730 6,730
Internal Cost Allocation
INTERNAL COST ALLOCATION 0 0
Total Internal Cost Allocation 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. The number of participants for this program increased each year.
2.A 3-week session option was added.
3. Increased the quality and accessibility of participant uniforms.
Major Projects in the Upcoming Two-Year Period Include:
1. Identify a plan to increase the number of participants of this program.
2. Use class evaluation forms to determine the number of sessions offered and other session structure options.
3. Explore avenues for increasing revenue to ensure economic stability,without increasing registration fees.
4-107
EXPENDITURE PLAN
FUND: Special Revenue Fund Fund Number: 229
Division Title: MARINE SAFETY SERVICES Division Number: 62514
DIVISION RESPONSIBILITIES:
This special revenue fund for the Marine Safety Services division is used to track revenue donations that are received from non-
profit organizations. These donations are specifically earmarked to the Marine Safety Services division to purchase items to
enhance the quality of beach life, beach safety,and public education.
CORE SERVICES:
• Open ocean and swift-water/flood rescue
• Medical aid
• Code enforcement at beaches
• Junior Lifeguard Program
• Beach and Ocean Safety Awareness/Education
• Cliff and Bluff Safety/ Rescue
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Other 0 6,150 5,850 0 0
Total 0 6,150 5,850 0 0
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-108
EXPENDITURE PLAN
Page 2
FUND: Special Revenue Fund Fund Number: 229
Division Title: MARINE SAFETY SERVICES Division Number: 62514
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Capital Outlay FY 15-16 FY 16-17
MACHINERY&EQUIPMENT 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Purchased and put into service a seal rescue cage.
2. Purchased 2 beach wheelchairs.
Major Projects in the Upcoming Two-Year Period Include:
1. No new projects in planning stage for FY15-16 or FY16-17 at this time.
4-109
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 572
Division Title: JR LIFEGUARD PROGRAM FUND Division Number: 62515
DIVISION RESPONSIBILITIES:
This budget is used for tracking revenues and expenditures associated with the Junior Lifeguard Program. This program
provides youths, between the ages of nine to seventeen, knowledge of water safety skills, marine education, CPR, first aid, surf
lifesaving techniques and other physical fitness activities.
CORE SERVICES:
• Instruction of youths in the Junior Lifeguard Program
• Administration of the Junior Lifeguard Program
• Public Education
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 125,667 147,839 162,464 0 0
Materials&Supplies 9,931 28,161 19,724 0 0
Contracts&Services 2,707 14,131 8,090 0 0
Internal Cost Allocation 16,115 16,115 16,115 0 0
Capital Outlay 0 0 0 0 0
Total 154,420 206,246 206,393 0 0
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Marine Safety Sergeant(Permanent) 0.80 0.80 0.80 0.00 0.00
Total Positions 0.80 0.80 0.80 0.00 0.00
Contracts: Temporary/Part-Time/Seasonal
Ocean Lifeguard Instructors
Fund 572 is inactivated for FY75-76 and FY76-77 All revenues and expenses for the JR Lifeguard
Program can be found in Fund 707-62575.
4-110
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 572
Division Title: JR LIFEGUARD PROGRAM FUND Division Number: 62515
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
FIELD SUPPLIES 0 0
SAFETY AND EMERGENCY SUPPLIES 0 0
REPAIR AND MAINTENANCE SUPPLIE 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS-NONPERSABLE 0 0
FURNITURE/FIXTURES<$51K 0 0
OTHER SUPPLIES 0 0
Total Materials and Supplies 0 0
Contracts&Services:
PROFESSIONAL SERVICES CONTRACT 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
PRINTING AND BINDING 0 0
Total Contracts and Services 0 0
Internal Cost Allocation
INTERNAL COST ALLOCATION 0 0
Total Internal Cost Allocation 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14& 14-15 Accomplishments:
1. The number of participants for this program increased each year.
2.A 3-week session option was added.
3. Increased the quality and accessibility of participant uniforms.
Major Projects in the Upcoming Two-Year Period Include:
(Please refer to Fund 101-62515)
4-111
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Public Works Department
Department Divisions
Public Works Administration
Field Operations
Engineering
Environmental Management
Engineering Administration
San Dieguito Water District (see SoWO budget)
MEN
L h.
Award winning Safe Route to School-Encinitas Blvd.
Department Director
Glenn Pruim
f�
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EXPENDITURE SUMMARY
PUBLIC WORKS ACTIVITIES
DEPARTMENT: Public Works
DIVISIONS: Publlic Works Administration, Field Operations, Engineering, Engineering Administration and
Environmental Management
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 6,061,518 6,234,137 6,714,343 6,557,849 6,646,702
Materials&Supplies 546,097 636,737 738,793 798,896 774,064
Contracts&Services 7,733,455 8,289,960 9,294,456 9,160,834 9,304,331
Internal Cost Allocation 519,462 522,922 478,565 470,263 504,899
Capital Outlay 1,830,884 1,575,227 1,818,797 2,122,828 1,721,075
Tota 1 16,691,416 17,258,983 19,044,954 19,110,670 18,951,071
DEPARTMENT PERSONNEL SUMMARY
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions) FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents-City Supporl 55.67 55.72 55.72 55.72 55.72
Total Full Time Equivalents: 55.67 55.72 55.72 55.72 55.72
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue(Fund) Actual Actual Projected Projected Projected
District Support 0/H CSD/ESD(101) 170,682 138,626 114,562 93,918 95,918
Engineering Division Service Fees(101) 736,786 1,075,885 850,000 900,000 900,000
Red Light Photo Enforc. Program(101) 217,526 236,803 265,000 250,000 252,500
HUTA Revenue(Fund 201) 1,489,306 2,048,880 1,635,028 1,380,849 1,321,810
Solid Waste, Recycling, HHW(214) 453,352 465,420 420,500 426,250 422,125
Villanitas(291) 21,655 22,089 21,483 11,760 11,760
Cerro Street(292) 38,888 42,190 39,060 40,700 40,700
Village Park(293) 33,059 32,990 33,149 33,010 33,010
Wiro Park(294) 11,278 11,632 11,030 19,410 19,410
Citywide Lighting/Landscape Dist.(295) 1,206,165 1,266,293 1,210,272 1,231,500 1,231,500
Encinitas Ranch (297) 668,348 625,065 618,688 622,620 622,620
Cardiff Sanitary Division(511) 4,794,588 5,419,714 4,765,804 4,801,711 4,967,622
Encinitas Sanitary Division(521) 2,965,710 2,839,526 2,888,372 2,839,344 2,727,121
District Support Revenue(Overhead-611) 894,461 831,907 988,715 1,044,337 1,046,827
Fleet Maintenance(621) 477,395 520,677 562,944 596,820 597,169
Vehicle Replacement(622) 71,880 103,479 123,000 123,000 123,000
Mach i nery\Eq u ipment Replacement(623) 179,355 181,548 185,000 135,000 135,000
Fire Apparatus Replacement(624) 105,000 58,241 678,000 903,000 378,000
Total Departmental Revenue 14,535,434 15,920,963 15,410,607 15,453,229 14,926,092
Other General Fund Support 2,155,982 1,338,020 3,634,347 3,657,441 4,024,979
Tota 1 16,691,416 17,258,983 19,044,954 19,110,670 18,951,071
4-115
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Public Works Department
Public Works Administration
Administration
Solid Waste Management
Fleet Maintenance
Facility Maintenance
Cardiff Sanitary Division
Encinitas Sanitary Division
Field Operations
Stormwater Field Operations
Street Maintenance
Sanitary Sewer Collection System
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EXPENDITURE SUMMARY
PUBLIC WORKS ACTIVITIES
DEPARTMENT: Public Works- Public Works Administration and Field Operations
DIVISIONS: Publlic Works Administration (Administration, Solid Waste Management, Fleet Maintenance,
Facillity Maintenance, Cardiff Sanitary Division, Encinitas Sanitary Division)
Public Works Operations (Storm Water Field Operations, Street Maintenance, Solid Waste
Management, Fleet Maintenance, Facility Maintenance, Cardiff Sanitary Division and
Encinitas Sanitary Division)
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 2,808,936 2,820,249 3,138,826 2,984,956 3,042,708
Materials&Supplies 478,669 547,164 630,323 700,278 687,986
Contracts&Services 5,464,360 5,785,107 6,478,415 6,400,482 6,434,215
Internal Cost Allocation 402,163 405,623 361,266 354,779 389,415
Capital Outlay 1,830,884 1,575,227 1,797,547 2,122,578 1,720,825
Total 10,985,012 11,133,370 12,406,377 12,563,073 12,275,149
DEPARTMENT PERSONNEL SUMMARY
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions) FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents-City Support 29.25 29.55 28.45 28.60 28.60
Total Full Time Equivalents: 29.25 29.55 28.45 28.60 28.60
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue(Fund) Actual Actual Projected Projected Projected
HUTA Revenue (Fund 201) 1,489,306 2,048,880 1,635,028 1,380,849 1,321,810
Solid Waste, Recycling, HHW(214) 453,352 465,420 420,500 426,250 422,125
Cardiff Sanitary Division (511) 4,794,588 5,419,714 4,765,804 4,801,711 4,967,622
Encinitas Sanitary Division (521) 2,965,710 2,839,526 2,888,372 2,839,344 2,727,121
District Support Revenue(Overhead-611) 894,461 831,907 988,715 1,044,337 1,046,827
Fleet Maintenance (621) 477,395 520,677 562,944 596,820 597,169
Vehicle Replacement(622) 71,880 103,479 123,000 123,000 123,000
Machinery\Equipment Replacement(623) 179,355 181,548 185,000 135,000 135,000
Fire Apparatus Replacement(624) 105,000 58,241 678,000 903,000 378,000
Total Departmental Revenue 11,431,047 12,469,391 12,247,363 12,250,311 11,718,674
Other General Fund Support (446,035) (1,336,021) 159,014 312,762 556,475
Total 10,985,012 11,133,370 12,406,377 12,563,073 12,275,149
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: PUBLIC WORKS ADMINISTRATION Division Number: 71600
DIVISION RESPONSIBILITIES:
This Division provides management direction and administrative support to the divisions comprising the Public Works Function, the
City's Wastewater divisions, and manages the City's solid waste contract. Administrative support services include: budgeting,
purchasing, special studies and programs, administering contracts, development of grant applications, monitoring grants,
administering work projects and monitoring capital improvement projects, and other related tasks.
CORE SERVICES:
• Administrative support functions to include budgeting for the Department
• Conduct special studies and administer programs
• Administer various contracts
• Develop Grant applications and monitoring those grants received
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 94,323 125,508 151,062 145,394 146,102
Materials &Supplies 4,306 4,821 5,875 5,425 5,575
Contracts &Services 9,683 12,529 69,869 72,920 68,030
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 15,000 0 0 0 0
Total 123,312 142,858 226,806 223,739 219,707
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 0.40 0.20 0.20 0.20 0.20
Senior Management Analyst 0.50 0.50 0.50 0.50 0.50
Intern 0.50 0.50 0.50 0.50 0.50
Total Positions 1.40 1.20 1.20 1.20 1.20
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: PUBLIC WORKS ADMINISTRATION Division Number: 71600
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 375 375
BOOKS AND SUBSCRIPTIONS 75 75
REPAIR AND MAINTENANCE SUPPLIES 250 250
FUEL 1,575 1,575
FURNITURE/FIXTURES<$5K 300 300
COMPUTER HARDWARE&SOFTWARE 50 0
OTHER SUPPLIES 2,800 3,000
Total Materials and Supplies 5,425 5,575
Contracts &Services:
PROFESSIONAL SERVICES CONTRACTS 4,500 4,500
MAINTENANCE CONTRACTS 57,500 52,500
RENTALS 150 150
COMMUNICATIONS 2,100 2,100
ADVERTISING 350 350
PRINTING AND BINDING 100 100
TRAVEL&MILEAGE 4,970 4,980
TRAINING AND PROFESSIONAL DEVELOPMENT 3,250 3,350
Total Contracts and Services 72,920 68,030
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Receive APWA Re-Accreditation.
2. Complete a Citywide Facility Assessment.
3. Continue assisting the Environmental Advisory Commission in achieving their sustainability goals for the City.
Major Projects in the Upcoming Two-Year Period Include:
1. Complete Comprehensive Fleet Assessment
2. Complete Application to make PW Facility LEED Certified.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: EMERGENCY RESPONSE Division Number: 71610
DIVISION RESPONSIBILITIES:
The purpose of this division is to capture the cost of emergency responses due to flooding events. The costs captured in
this division will be used to seek reimbursement from Federal Emergency Management Administration (FEMA)when an
event has been declared a Federal or State Emergency.
CORE SERVICES:
• Respond to emergency flooding events
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts&Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 0 0 0 0 0
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: EMERGENCY RESPONSE Division Number: 71610
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACT 0 0
Total Contracts and Services 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Accomplishments:
No major flooding repairs.
Major Projects in the Upcoming Two-Year Period Include:
This is an emergency repair account no projects are planned.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: ENVIRONMENTAL PROGRAMS Division Number: 71620
DIVISION RESPONSIBILITIES:
The Division's responsibility is to provide services to the Encinitas Environmental Commission (EC) to assist the
Commission in its duties as it advises the Encinitas City Council by making recommendations on policy, programs, and
regulations related to the city's environment. Additionally, the EC shall work to raise public awareness and promote a
shared environmental vision by building partnerships between city departments, residents, and businesses. Environmental
issues considered by the EC may inlcude, but are not limited to, air and water quality, pollution prevention, beach and
wetlands restoration, solid waste reduction/recycling,energy, and transportation.
CORE SERVICES:
• Develop and facilitate the implementation of the annual Environmental Commission Workplan
• Work on Projects as assigned by City Council
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 130,815 99,460 0 0
Materials &Supplies 300 819 2,200 1,200 1,200
Contracts &Services 85,497 16,146 7,450 2,400 2,400
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 85,797 147,780 109,110 3,600 3,600
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Deputy City Manager* 0.00 1.00 0.00 0.00 0.00
Total Positions 0.00 1.00 0.00 0.00 0.00
*FY 14-15 Deputy City Manager FTE returned to City Manager's Division
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: ENVIRONMENTAL PROGRAMS Division Number: 71620
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
BOOKS AND SUBSCRIPTIONS 200 200
OTHER SUPPLIES 1,000 1,000
Total Material and Supplies 1,200 1,200
Contracts &Services:
PROFESSIONAL SERVICES CONTRACT 0 0
PRINTING AND BINDING 200 200
TRAVEL&MILEAGE 200 200
TRAINING AND PROFESSIONAL 2,000 2,000
Total Contracts and Services 2,400 2,400
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Provided recommnedation to City Council for adoption of Single Use Bag Reduction Ordinance.
2. Delivered educational Environmental speakers,films and workshops in conjunction with "Encinitas
Environment Day" &"Water Awareness Week".
3. Drafted suggestions for Council consideration on key environmental initiatives.
4. Enviornmental commission participated in the 2015 EcoFest.
5. Provided review and input of comprehensive invasive plant policy and plant list to City Council.
V. Drafted recommendation on polystyrene reduction ordinance.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue the Implementation of the Environmental Action Plan.
2. Continue to promote Environmental initiatives and programs.
3. Update Environmental Commission Work Plan for FY15-16 & FY16-17.
4. Facilitate implementation of the single-use bag reduction ordinance.
5. Complete the Green House Gas inventory update for the City's Climate Action Plan.
6. Present recommendation on polystyrene reduction ordinance to City Council.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: STREET MAINTENANCE Division Number: 71630
DIVISION RESPONSIBILITIES:
The Street Maintenance Division is funded by both the Highway Users Tax Account (Gas Tax) and General Funds. The
Division is responsible for maintaining the City's street-related infrastructure. City crews maintain streets, sidewalks and
curbs, traffic control devices, trees, flood control facilities and similar infrastructure, as well as providing emergency
response. The Division also contracts services such as pavement repairs, concrete repairs, pavement markings and
striping,street sweeping, urban forestry services, litter and graffiti abatement and similar work.
CORE SERVICES:
• Emergency Response • Street Maintenance
• Flood Control • Street Sweeping
• Graffiti Abatement • Street Tree Maintenance
• Litter Abatement • Traffic Control Device Maintenance
• Sidewalk Maintenance • Weed Abatement
• Street Light Maintenance
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 880,123 750,836 910,529 822,525 838,298
Materials&Supplies 141,226 145,604 222,885 250,811 242,611
Contracts&Services 588,154 655,292 657,128 744,142 730,402
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 17,190 49,287 49,100 40,000
Total 1,609,503 1,568,922 1,839,829 1,866,578 1,851,311
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director' 0.10 0.00 0.00 0.00 0.00
Deputy Director 0.60 0.60 0.65 0.40 0.40
Utility&Maintenance Supervisor 1.00 1.00 0.85 0.85 0.85
Utility&Maintenance Field Supervisor' 0.50 0.50 0.50 0.50 0.50
Utility&Maintenance Tech. I,II,III,IV 5.50 5.50 5.50 5.50 5.50
Program Coordinator' 0.85 0.85 0.80 0.75 0.75
Program Assistant I, 11, III 0.50 0.50 0.45 0.45 0.45
Total Positions 9.05 8.95 8.75 8.45 8.45
Beginning in FY2010-11,201 Gas Tax expenditures and Personnel to be moved from the HUTA(Gas Tax)Fund to the General Fund. The
revenue will be transferred to the General Fund.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: STREET MAINTENANCE Division Number: 71630
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 1,400 1,400
BOOKS AND SUBSCRIPTIONS 300 300
FIELD SUPPLIES 133,250 133,250
SAFETY AND EMERGENCY SUPPLIES 1,961 1,961
REPAIR AND MAINTENANCE SUPPLIE 73,380 73,380
SMALL TOOLS&INSTRUMENTS 1,260 1,260
UNIFORMS/CLOTHING-NONPERSABLE 3,420 3,420
FUEL 23,040 23,040
FURNITURE/FIXTURES<$5K 3,000 0
EQUIPMENT<$5K 9,200 4,000
OTHER SUPPLIES 600 600
Total Materials and Supplies 250,811 242,611
Contracts&Services:
PROFESSIONAL SERVICES CONTRACT 8,384 8,384
TECHNICAL SERVICES CONTRACTS 1,650 1,650
MAINTENANCE CONTRACTS 713,985 700,692
SPECIAL CERTIFICATIONS/LICENSE 2,380 2,683
RENTALS 656 656
COMMUNICATIONS 2,840 2,840
ADVERTISING 2,000 1,000
PRINTING AND BINDING 400 400
TRAVEL&MILEAGE 5,200 5,200
TRAINING AND PROFESSIONAL 6,647 6,897
Total Contracts and Services 744,142 730,402
Captial Outlay/Debt Service:
MACHINERY&EQUIPMENT 49,100 40,000
Total Contracts and Services 49,100 40,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Repaired 12,906 square feet of damaged sidewalk and repaired 44,460 square feet of damaged asphalt.
2. Repaired and/or replaced 1,096 traffic control signs.
3.Swept 16,630 miles of curbs.
4. Implemented Urban Forest Management Program which included pruning 4,354 trees and planting 62 trees.
5. Re-certified as a Tree City USA through Cal Fire and the Arbor Foundation.
6. Become Re-Certified through Cal Fire&Arbor Foundation as a "Tree City USA".
7.Collected asset information and updated work management system/GIS.
8. Implemented a Sign Management Program to meet retro-reflectivity standards.
9.Completed striping and legend maintenance city-wide.
Major Projects in the Upcoming Two-Year Period
1. Repair 25,000 square feet of damaged sidewalk and repair 25,000 square feet of damaged asphalt.
2. Repair and/or replace 1,600 traffic control signs.
3.Sweep 16,630 miles of curbs per year.
4. Urban Forest Management Program which included pruning 4,400 trees and to plant 60 trees.
5.Continue to collected asset information and updated work management system/GIS.
6.Complete striping and legend maintenance Citywide.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/CIVIC Division Number: 71640
DIVISION RESPONSIBILITIES:
The Facility Maintenance Division is responsible for the maintenance of the Civic Center, all Fire Stations and Lifeguard Towers, the
Public Works Yard and the Library. Division Number 71640 includes costs associated with the maintenance of the Civic Center. In-
house personnel complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC
services is outsourced.
CORE SERVICES:
• Maintenance of City Facilities-Civic Center
• Planning, budgeting and purchasing of equipment and services to maintain City building assets
• Emergency response for facilities
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 83,957 83,430 83,896 88,894 89,433
Materials &Supplies 21,645 22,333 24,550 24,660 25,260
Contracts &Services 231,674 246,257 309,892 307,326 315,237
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 337,276 352,020 418,338 420,880 429,930
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Management Analyst I, 11, III 0.20 0.20 0.20 0.20 0.20
Facilities Specialist 0.60 0.60 0.60 0.60 0.60
Program Coordinator' 0.00 0.00 0.00 0.05 0.05
0.80 0.80 0.80 0.85 0.85
Total Positions
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/CIVIC Division Number: 71640
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 100 100
REPAIR AND MAINTENANCE SUPPLIE 10,000 10,000
SMALL TOOLS&INSTRUMENTS 300 300
UNIFORMS/CLOTHING-NONPERSABLE 160 160
FUEL 3,000 3,200
OTHER SUPPLIES 11,000 11,500
Total Materials and Supplies 24,560 25,260
Contracts &Services:
TECHNICAL SERVICES CONTRACTS 13,453 13,453
MAINTENANCE CONTRACTS 51,833 52,305
UTILITIES-GAS&ELECTRIC 132,780 139,419
UTILITIES-WATER 7,700 8,000
UTILITIES-SEWER 3,550 3,550
CLEANING 74,250 74,250
REPAIR AND MAINTENANCE SERVICE 19,500 20,000
PERMITS 1,100 1,100
RENTALS 250 250
COMMUNICATIONS 2,160 2,160
TRAINING AND PROFESSIONAL DEVELOPMENT 750 750
Total Contracts and Services 307,326 315,237
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Accomplishments:
1. Completed Facilities Condition Assessment.
2. Security upgrades at Public Works facility.
Major Projects in the Upcoming Two-Year Period Include:
1. Rehabilitation of sewer lines at Civic Center.
2. Replacement of fire sprinkler system at Civic Center.
3. Replace emergency generator at Civic Center.
4. Roof replacement at Public Works.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/FIRE STATIONS
Division Number: 71641
DIVISION RESPONSIBILITIES:
This division includes costs associated with the maintenance of all Fire Stations and Lifeguard Towers. In-house personnel
complete the day-to-day repairs. Specialized work such as security, pest control,janitorial, plumbing and HVAC services is
outsourced.
CORE SERVICES:
• Maintenance of City Facilities- Fire Stations and Lifeguard Towers
• Planning, budgeting and purchasing of equipment and services to maintain City building assets
• Emergency response for facilities
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 38,958 38,679 39,469 39,636 39,864
Materials &Supplies 13,542 10,872 10,900 10,900 10,900
Contracts &Services 168,230 150,845 190,407 182,386 183,783
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 220,730 200,396 240,776 232,922 234,547
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Proposed Proposed
Facilities Specialist 0.40 0.40 0.40 0.40 0.40
Total Positions 0.40 0.40 0.40 0.40 0.40
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/FIRE STATIONS
Division Number: 71641
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
REPAIR AND MAINTENANCE SUPPLIES 10,700 10,700
OTHER SUPPLIES 200 200
Total Materials and Supplies 10,900 10,900
Contracts &Services:
TECHNICAL SERVICES CONTRACTS 5,745 5,745
MAINTENANCE CONTRACTS 42,534 42,534
UTILITIES-GAS&ELECTRIC 70,354 73,863
UTILITIES-WATER 11,706 12,564
UTILITIES-SEWER 4,099 4,129
CLEANING 7,162 7,162
REPAIR AND MAINTENANCE SERVICES 34,000 31,000
PERMITS 5,826 5,826
COMMUNICATIONS 960 960
Total Contracts and Services 182,386 183,783
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 71640.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/PW YARD
Division Number: 71642
DIVISION RESPONSIBILITIES:
This dvision includes costs associated with the maintenance of the Public Works Yard (160 Calle Magdalena). In-house personnel
complete the day-to-day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is
outsourced.
CORE SERVICES:
• Maintenance of City Facilities- Public Works Yard
• Planning, budgeting and purchasing of equipment and services to maintain City building assets
• Emergency response for facilities
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 79,298 78,160 79,191 79,534 80,032
Materials &Supplies 7,818 11,945 10,950 11,600 11,800
Contracts &Services 122,032 123,529 173,157 148,692 146,777
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 209,148 213,634 263,298 239,826 238,609
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Senior Management Analyst 0.20 0.20 0.20 0.20 0.20
Facilities Specialist 0.50 0.50 0.50 0.50 0.50
Total Positions 0.70 0.70 0.70 0.70 0.70
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/PW YARD
Division Number: 71642
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
SAFETY AND EMERGENCY SUPPLIES 1,800 2,000
REPAIR AND MAINTENANCE SUPPLIES 3,150 3,150
UNIFORMS/CLOTHING-NONPERSABLE 150 150
OTHER SUPPLIES 6,500 6,500
Total Materials and Supplies 11,600 11,800
Contracts &Services:
TECHNICAL SERVICES CONTRACTS 14,232 14,232
MAINTENANCE CONTRACTS 29,232 27,282
UTILITIES-GAS&ELECTRIC 40,000 42,000
UTILITIES-WATER 3,208 3,528
UTILITIES-SEWER 2,900 2,900
CLEANING 23,650 23,650
REPAIR AND MAINTENANCE SERVICE 28,800 26,400
PERMITS 3,220 3,235
RENTALS 250 250
COMMUNICATIONS 2,200 2,300
TRAINING AND PROFESSIONAL DEVELOPMENT 1,000 1,000
Total Contracts and Services 148,692 146,777
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 71640.
4-135
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/LIBRARY
Division Number: 71643
DIVISION RESPONSIBILITIES:
This division includes costs associated with the maintenance of the Library. In-house personnel complete the day-to-day repairs.
Specialized work such as security, pest control,janitorial, plumbing and HVAC services is outsourced.
CORE SERVICES:
• Maintenance of City Facilities- Library
• Planning, budgeting and purchasing of equipment and services to maintain City building assets
• Emergency response for facilities
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 60,442 59,407 60,398 60,686 61,056
Materials &Supplies 17,876 18,307 22,950 24,900 23,500
Contracts &Services 185,916 217,224 244,994 246,117 252,439
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 264,234 294,938 328,342 331,703 336,995
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Management Analyst 1/1 1/111 0.10 0.10 0.10 0.10 0.10
Facilities Specialist 0.50 0.50 0.50 0.50 0.50
Total Positions 0.60 0.60 0.60 0.60 0.60
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FUND: GENERAL Fund Number: 101
Division Title: FACILITY & SITE MAINTENANCE/LIBRARY
Division Number: 71643
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
REPAIR AND MAINTENANCE SUPPLIES 11,400 10,000
SMALL TOOLS&INSTRUMENTS 500 500
OTHER SUPPLIES 13,000 13,000
Total Materials and Supplies 24,900 23,500
Contracts &Services:
TECHNICAL SERVICES CONTRACTS 6,368 6,368
MAINTENANCE CONTRACTS 32,012 32,012
UTILITIES-GAS&ELECTRIC 109,500 114,975
UTILITIES-WATER 11,222 12,344
UTILITIES-SEWER 5,365 5,365
CLEANING 55,800 55,800
REPAIR AND MAINTENANCE SERVICES 25,000 24,725
COMMUNICATIONS 850 850
Total Contracts and Services 246,117 252,439
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 71640.
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FUND: GENERAL Fund Number: 101
Division Title: STORMWATER MAINTENANCE Division Numbers: 71650
DIVISION RESPONSIBILITIES:
The Stormwater Maintenance Division is funded by the General Fund and is responsible for the maintenance of the City's storm drain
conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. Maintenance
for the above ground system is performed by Street Maintenance personnel and maintenance for the below ground system is
performed by the Wastewater Collection personnel. Costs to perforrm these services to meet NPDES permit standards are captured
in this Division.
CORE SERVICES:
• Storm Drain Conveyance System Maintenance
• Street Sweeping
• Litter Abatement
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 444,887 498,373 508,853 497,289 509,278
Materials&Supplies 44,288 43,720 43,783 52,562 53,512
Contracts&Services 135,992 139,659 146,206 170,163 154,875
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 625,167 681,752 698,842 720,014 717,665
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Deputy Director 0.30 0.30 0.30 0.20 0.20
Utility&Maintenance Supervisor 0.00 0.00 0.00 0.05 0.05
Utility&Maintenance Field Supervisor 0.50 0.50 0.50 0.50 0.50
Utility&Maintenance Tech. I, II, III, IV 4.00 4.00 4.00 4.00 4.00
Program Assistant I, II, III 0.50 0.50 0.40 0.35 0.35
Total Positions 5.30 5.30 5.20 5.10 5.10
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FUND: GENERAL Fund Number: 101
Division Title: STORMWATER MAINTENANCE Division Numbers: 71650
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 150 150
BOOKS AND SUBSCRIPTIONS 400 400
FIELD SUPPLIES 6,550 6,550
SAFETY AND EMERGENCY SUPPLIES 1,250 1,250
REPAIR AND MAINTENANCE SUPPLIES 25,300 27,500
SMALL TOOLS&INSTRUMENTS 1,750 1,750
UNIFORMS/CLOTHING-NONPERSABLE 2,320 2,320
FUEL 13,492 13,492
EQUIPMENT<$5K 1,250 0
OTHER SUPPLIES 100 100
Total Materials and Supplies 52,562 53,512
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 2,750 2,750
MAINTENANCE CONTRACTS 155,788 139,679
UTILITIES-WATER 3,000 3,000
PERMITS 700 850
SPECIAL CERTIFICATION/LICENSES 1,195 1,195
RENTALS 1,200 1,200
COMMUNICATIONS 1,740 2,240
PRINTING AND BINDING 660 660
TRAVEL AND MILEAGE 545 545
TRAINING AND PROFESSIONAL DEVELOPMENT 2,585 2,756
Total Contracts and Services 170,163 154,875
This Division utilizes a Storm Drain Cleaning machine(2007 VacCon)that is leased by the General Fund for$40,000
per year.
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Accomplishments:
1. Cleaned 26 storm water detention basins.
2. Cleaned 4113 catch basins/boxes.
3. Cleaned 8454 feet of storm drain pipe.
4. Removed 3.00 tons of debris from 35 storm drain filter locations.
5. Removed 140 tons of debris from the underground storm drain system.(Catch basins/inlets).
6. Removed 7000 tons of debris by Street Sweeper
7. Completed retro-fit repairs to the UV Treatment Facility.
8.Televised 4635 corrugated storm drain pipes.
Major Projects in the Upcoming Two-Year Period Include:
1. Clean 26 storm water detention basins.
2. Clean 2304 storm drain boxes
3. Clean 35 storm drain filter locations.
4. Clean 96,000 feet of storm drain pipe.
5. Clean Chesterfield Drainage Channel.
6. Clean Orpheus Ditch.
7. Clean Piraeus Basin(1 &2)with earthen bottoms.
8. Continue to maintain and inspect 4 miles of channels, 13 detention basins,65.2 miles of pipe and 1,900 storm drains.
9. Participate in the development of environment permits for storm water conveyance system maintenance.
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FUND: GENERAL FUND Fund Number: 101
Division Title: STORMWATER FLOOD CONTROL Division Number: 71651
DIVISION RESPONSIBILITIES:
The Flood Control Division is funded by the General Fund and is responsible for repair of the City's storm drain conveyance
system. Work is performed by Street Maintenance personnel for the above ground system and Wastewater Collection personnel
for the below ground system. Repair work is contracted out for large scale or special projects.
CORE SERVICES:
• Storm Drain Conyeance System Repairs
• Llitter abatement
• Weed abatement
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 38,018 38,787 42,871 51,608 51,972
Materials &Supplies 7,531 7,854 7,900 8,525 8,525
Contracts &Services 76,500 56,453 178,370 80,430 80,430
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 122,049 103,094 229,141 140,563 140,927
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Utility& Maintenance Supervisor 0.00 0.00 0.00 0.05 0.05
Utility& Maintenance Tech. I, II, III, IV 0.50 0.50 0.50 0.50 0.50
Total Positions 0.50 0.50 0.50 0.55 0.55
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FUND: GENERAL FUND Fund Number: 101
Division Title: STORMWATER FLOOD CONTROL Division Number: 71651
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
FIELD SUPPLIES 1,300 1,300
REPAIR AND MAINTENANCE SUPPLIES 6,825 6,825
SMALL TOOLS&INSTRUMENTS 300 300
OTHER SUPPLIES 100 100
Total Materials and Supplies 8,525 8,525
Contracts &Services:
TECHNICAL SERVICES CONTRACTS 75,700 75,700
MAINTENANCE CONTRACTS 3,930 3,930
RENTALS 800 800
Total Contracts and Services 80,430 80,430
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14 &14-15 Accomplishments:
1. Replaced 16 concrete cross gutters.
2. Repaired 3 damaged desilt bains.
Ma or Projects in the Upcoming Two-Year Period Include:
r 1. Repair 5 concrete cross gutters.
2. Perform emergency repairs as needed.
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EXPENDITURE PLAN
FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 214
HAZARDOUS WASTE FUND
Division Title: SOLID WASTE MANAGEMENT Division Number: 71621
DIVISION RESPONSIBILITIES:
This Division captures expenses related to AB939 requirements and the City's Household Hazardous Waste program. Programs
include residents disposal of household hazardous waste, electronic and universal waste and other solid waste expenses.
CORE SERVICES:
• Manage City's franchise agreement with EDCO
• Administer Household Hazardous Waste program
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 102,295 50,810 55,674 56,787 57,639
Materials &Supplies 0 0 0 0 0
Contracts &Services 222,575 132,069 237,479 230,415 256,705
Internal Cost Allocation 38,484 38,484 38,484 19,560 19,560
Capital Outlay 0 0 0 0 0
Total 363,354 221,363 331,637 306,762 333,904
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 0.30 0.00 0.00 0.00 0.00
Management Analyst I, 11, 111 0.40 0.40 0.40 0.40 0.40
Program Coordinator' 0.00 0.00 0.05 0.05 0.05
Total Positions 0.70 0.40 0.45 0.45 0.45
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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 214
HAZARDOUS WASTE FUND
Division Title: SOLID WASTE MANAGEMENT Division Number: 71621
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACTS 139,500 164,500
TECHNICAL SERVICES CONTRACTS 80,225 81,435
ADVERTISING 8,500 8,500
TRAVEL&MILEAGE 1,235 1,315
TRAINING AND PROFESSIONAL 955 955
Total Contracts and Services 230,415 256,705
Internal Cost Allocation:
Internal Cost Allocation 19,560 19,560
Total Internal Cost Allocation 19,560 19,560
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14 &14-15 Accomplishments:
1. Implemented outreach program for Mandatory Commercial Recycling requirements(AB341).
2. Implemented automated green waste collection (EDCO).
3. Partnered with local non-profit in development of Ocean Knoll Compost Campus.
Major Projects in the Upcoming Two-Year Period Include:
1. Continue AB341 outreach to achieve 100% compliance.
2. Work with EDCO to address commercial organics recycling requirements of AB 1826.
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EXPENDITURE PLAN
FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 214
HAZARDOUS WASTE FUND
Division Title: GRANT ADMINISTRATION Division Number: 71622
DIVISION RESPONSIBILITIES:
This Division captures expenses related to the City's recycling, Used Oil and Household Hazardous Waste grant programs.
CORE SERVICES:
• Administer recycling, used oil and other solid waste grants
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 24,753 36,209 58,645 48,000 48,000
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 24,753 36,209 58,645 48,000 48,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
There are no positions associated with this division at this time.
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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 214
HAZARDOUS WASTE FUND
Division Title: GRANT ADMINISTRATION Division Number: 71622
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACT 48,000 48,000
Total Contracts and Services 48,000 48,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Dvision 71621.
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EXPENDITURE PLAN
FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 214
HAZARDOUS WASTE FUND
Division Title: RECYCLING Division Number: 71623
DIVISION RESPONSIBILITIES:
This Division captures expenses related to the City's recycling programs. Activities include composting, residential and
school recycling,and public education.
CORE SERVICES:
• Coordinate community recycling programs
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 62,955 13,000 11,000 15,500
Contracts&Services 71,988 79,617 108,500 96,500 96,500
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Other 10,923 0 0 0 0
Total 82,911 142,572 121,500 107,500 112,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
There are no positions associated with this division at this time.
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FUND: RECYCLING/SOLID WASTE & HOUSEHOLD Fund Number: 214
HAZARDOUS WASTE FUND
Division Title: RECYCLING Division Number: 71623
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
EQUIPMENT<$51K 10,000 14,500
OTHER SUPPLIES 1,000 1,000
Total Materials and Supplies 11,000 15,500
Contracts&Services:
PROFESSIONAL SERVICES CONTRACT 90,000 90,000
ADVERTISING 6,500 6,500
Total Contracts and Services 96,500 96,500
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 71621.
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EXPENDITURE PLAN
FUND: CARDIFF SANITARY DIVISION Fund Number: 511
Division Title: OPERATING Division Number: 71661
DIVISION RESPONSIBILITIES:
The Cardiff Sanitary Division (CSD) serves a population of approximately 19,500 in the southern and easterly portions of
the City, including most of Cardiff and Olivenhain. There are approximately 80 miles of sewer mains in the Division. The
annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate
structure has four different classifications under which customers are grouped.
Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue.
The treatment plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach
each owning 50% interest in the plant.
CORE SERVICES:
• Develop and administer operating and capital budget for Cardiff Sanitary Division
• Calculate annual sewer service charges for Cardiff Sanitary Division
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 3,422 2,921 3,520 3,562 3,562
Materials&Supplies 0 0 0 0 0
Contracts &Services 2,105,258 2,469,542 2,556,252 2,625,750 2,621,386
Internal Cost Allocation 236,314 238,482 211,095 224,255 258,891
Capital Outlay/Debt 1,035,233 337,843 706,790 702,853 703,999
Total 3,380,227 3,048,788 3,477,657 3,556,420 3,587,838
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Note: The personnel costs for this Division represent the expenses for the two City Council members who
are on the San Elijo JPA Board of Directors.
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FUND: CARDIFF SANITARY DIVISION Fund Number: 511
Division Title: OPERATING Division Number: 71661
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACTS 14,928 15,279
MAINTENANCE CONTRACTS 267,397 284,140
INTERAGENCY AGREEMENTS 2,626 2,756
TREATMENT COSTS 1,391,201 1,439,893
UTILITIES-GAS AND ELECTRIC 19,800 20,790
INSURANCE 31,500 31,500
CITY ENGINEERING CHARGES 63,006 63,006
CITY ADMIN CHARGES 66,102 66,102
CLAIMS EXPENSE 35,000 0
OTHER INTERFUND TRANSACTIONS 734,190 697,920
Total Contracts and Services 2,625,750 2,621,386
Internal Cost Allocation:
INTERNAL COST ALLOCATION 224,255 258,891
Total Internal Cost Allocation 224,255 258,891
Captial Outlay/Debt Service:
PRINCIPAL EXPENSE 593,530 612,192
INTEREST EXPENSE 97,695 79,889
LEASE EXPENSE 11,628 11,918
Total Capital Outlay/Debt Service 702,853 703,999
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 71611.
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EXPENDITURE PLAN
FUND: ENCINITAS SANITARY DIVISION Fund Number: 521
District Title: OPERATING Division Number: 71661
DIVISION RESPONSIBILITIES:
The Encinitas Sanitary Division (ESD) provides sewer collection and treatment services to the westerly-central portion of
the City. The annual sewer service charge for customers is based on a percentage of each customer's water
consumption. The rate structure has four different classifications under which customers are grouped.
Sewage flows to and is treated at the Encina Wastewater Authority(EWA)treatment facility in Carlsbad. A Joint Powers
Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.84%of the
operating/maintenance and capital costs of the EWA treatment plant.
CORE SERVICES:
• Develop and administer operating and capital budget for Encinitas Sanitary Division
• Calculate annual sewer service charges for Encinitas Sanitary Division
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 1,267,491 1,277,866 1,352,588 1,374,420 1,407,830
Internal Cost Allocation 127,365 128,511 111,687 110,964 110,964
Capital Outlay 583,927 1,032,316 14,470 14,470 14,470
Total 1,978,783 2,438,693 1,478,745 1,499,854 1,533,264
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Note: The personnel costs for this Division represent the expenses for the two City Council members who are on
the Encina Wastewater Authority Board of Directors.
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FUND: ENCINITAS SANITARY DIVISION Fund Number: 521
District Title: OPERATING Division Number: 71661
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
PROFESSIONAL SERVICES CONTRACTS 11,000 11,000
MAINTENANCE CONTRACTS 254,232 281,899
INTERAGENCY AGREEMENTS 1,920 1,920
TREATMENT COSTS 626,758 648,695
INSURANCE 25,250 25,250
CITY ENGINEERING CHARGES 33,051 33,051
CITY ADMIN CHARGES 38,596 38,596
OTHER INTERFUND TRANSACTIONS 383,613 367,419
Total Contracts and Services 1,374,420 1,407,830
Internal Cost Allocation:
INTERNAL COST ALLOCATION 110,964 110,964
Total Internal Cost Allocation 110,964 110,964
Captial Outlay/Debt Service:
LEASE EXPENSE 14,470 14,470
Total Capital Outlay/Debt Service 14,470 14,470
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 71611.
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EXPENDITURE PLAN
FUND: WASTEWATER SUPPORT Fund Number: 611
Division Title: WASTEWATER SUPPORT/ADMINISTRATION
Division Number: 71660
DIVISION RESPONSIBILITIES:
This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitary Division. The Division,
composed of Public Works staff, responds to citizen inquiries regarding annual sewer assessments and sewer connections. Staff
support also involves policy implementation; budget, report, and special study preparation; and preparation of annual sewer
service assessments.
CORE SERVICES:
• Preparation of CSD& ESD budgets
• Preparation of sewer service charges
• Respond to citizen inquiries regarding sewer service
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 78,443 32,965 69,336 69,333 69,796
Materials &Supplies 0 0 0 0 0
Contracts &Services 8,618 8,544 9,000 9,000 9,000
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 87,061 41,509 78,336 78,333 78,796
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 0.20 0.10 0.10 0.10 0.10
Senior Management Analyst 0.05 0.05 0.05 0.05 0.05
Management Analyst I, 11, 111 0.30 0.30 0.30 0.30 0.30
Total Positions 0.55 0.45 0.45 0.45 0.45
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FUND: WASTEWATER SUPPORT Fund Number: 611
Division Title: WASTEWATER SUPPORT/ADMINISTRATION
Division Number: 71660
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Contracts &Services: FY 15-16 FY 16-17
INTERAGENCY AGREEMENTS 9,000 9,000
Total Contracts and Services 9,000 9,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14 &14-15 Accomplishments:
1. Completed Sewer Asset Management Plan and Rate Study for Cardiff and Encinitas Sanitary Divisions.
2. Completed 2nd Street Sewer Rehab Project.
Major Projects in the Upcoming Two-Year Period Include:
1. Implement new rates for Cardiff Sanitary Divisions.
2. Replace Coast Blvd. Sewer Pump Station.
3. Olivenhain Trunk Sewer Rehabilitation.
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EXPENDITURE PLAN
FUND: WASTEWATER SUPPORT Fund Number: 611
Division Title: WASTEWATER COLLECTION Division Number: 71661
DIVISION RESPONSIBILITIES:
Wastewater Collection services are provided to the Encinitas Sanitary Division and the Cardiff Sanitary Division. These
services include an ongoing schedule for sewer line cleaning as well as emergency services required on an as needed basis.
Wastewater Collection services also include line location and mark out services for Cardiff Sanitary Division and the Encinitas
Sanitary Division. Each sanitary division is charged its share of the Division's expenses based on actual number of miles of
underground pipe maintained.
CORE SERVICES:
• Emergency Response
• Locate and mark out sewer lines and storm drains
• Provide routine sanitary sewer&storm drain collection systems maintenance:
• Repairing sewer lines and storm drains
• Video inspect underground pipes
• Respond to customer service requests
• Cleaning sewer lines,cleaning storm drains,clearing stoppages
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 607,571 600,905 675,604 721,621 742,828
Materials&Supplies 8,868 8,735 20,305 28,050 22,050
Contracts&Services 23,788 23,786 31,470 45,033 44,153
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Debt Servoce 0 0 10,000 0 0
Total 640,227 633,426 737,379 794,704 809,031
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Deputy Director 0.00 0.00 0.05 0.40 0.40
Utility&Maintenance Supervisor II 1.00 1.00 1.00 1.00 1.00
Utility&Maintenance Field Supervisor 1.00 1.00 1.00 1.00 1.00
Utility&Maintenance Technician I, II, III, IV 4.00 4.00 4.00 4.00 4.00
Program Coordinator' 0.00 0.00 0.00 0.05 0.05
Program Assistant I, II, III 0.00 0.00 0.00 0.10 0.10
Total Positions 6.00 6.00 6.05 6.55 6.55
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Page 2
FUND: WASTEWATER SUPPORT Fund Number: 611
Division Title: WASTEWATER COLLECTION Division Number: 71661
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 700 700
BOOKS AND SUBSCRIPTIONS 300 300
POSTAGE 75 75
FIELD SUPPLIES 5,000 5,000
SAFETY AND EMERGENCY SUPPLIES 6,260 6,260
SMALL TOOLS&INSTRUMENTS 400 2,400
UNIFORMS-NONPERSABLE 3,820 3,820
FUEL 35 35
EQUIPMENT<$5K 10,600 2,800
OTHER SUPPLIES 860 860
Total Materials and Supplies 28,050 22,250
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 2,475 2,475
MAINTENANCE CONTRACTS 9,420 9,420
UTILITIES-WATER 7,350 7,350
CLEANING 7,100 7,100
SPECIAL CERTIFICATIONS/LICENSES 1,313 1,313
RENTALS 1,820 1,820
COMMUNICATIONS 3,120 2,720
ADVERTISING 500 500
PRINTING AND BINDING 400 400
TRAVEL&MILEAGE 3,900 2,250
TRAINING AND PROFESSIONAL DEVELOPMENT 7,635 8,775
Total Contracts and Services 45,033 44,123
Capital Outlay/Debt Service:
MACHINERY&EQUIPMENT 0 0
Total Capital Outlay/Debt Service 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Cleaned 2,516,662 feet of sewer pipe.
2. Televised 183,773 feet of sewer/storm drain pipe.
3. Removed 384 cubic yards of debris from underground pipes.
Major Projects in the Upcoming Two-Year Period Include:
1. Hydro Jet 576,000 feet of sewer each year.
2. Rod 432,000 feet of sewer pipe each year.
3. Video inspect 96,000 feet of sewer lines each year.
4-155
EXPENDITURE PLAN
FUND: WASTEWATER SUPPORT Fund Number: 611
Division Title: INTERNAL SERVICE VEHICLE RENTAL
Division Number: 71663
DIVISION RESPONSIBILITIES:
This Division accounts for the costs related to the operation and maintenance of the vehicles and equipment used in the
Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off-set operating
expenditures and future replacement costs of the Wastewater Collection vehicles.
CORE SERVICES:
• This division does not have core services
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 34,284 23,715 46,300 50,000 45,000
Contracts &Services 133,000 133,000 134,000 1,000 1,000
Internal Cost Allocation 0 146 0 0 0
Capital OutlayTransfers 0 0 0 0 0
Total 167,284 156,861 180,300 51,000 46,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-156
EXPENDITURE PLAN
Page 2
FUND: WASTEWATER SUPPORT Fund Number: 611
Division Title: INTERNAL SERVICE VEHICLE RENTAL
Division Number: 71663
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
REPAIR AND MAINTENANCE SUPPLIES 25,000 20,000
FUEL 25,000 25,000
Total Materials and Supplies 50,000 45,000
Contracts &Services:
INSURANCE 1,000 1,000
Total Contracts and Services 1,000 1,000
Internal Cost Allocation:
INTERNAL COST ALLOCATION 0 0
Total Internal Cost Allocation 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Fund 611-71661
4-157
EXPENDITURE PLAN
FUND: FLEET MAINTENANCE Fund Number: 621
Division Title: FLEET MAINTENANCE Division Number: 71670
DIVISION RESPONSIBILITIES:
This Division, created in FY96/97, is responsible for the repair, maintenance, and administration of the City's vehicles and major
equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount
charged to each benefiting Department is based on the cost of parts, services contracted out, and labor hours of staff. One
hundred percent of this division's budget is charged back to City Departments.
CORE SERVICES:
• Repair and maintenance of vehicles and equipment
• Administration of Vehicles and equipment
• Planning, budgeting and purchasing of City/District vehicles and Equipment
• Responsible for all fuel purchasing administration
• Emergency Vehicle Response Services
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 297,199 328,653 358,963 348,087 352,848
Materials &Supplies 176,985 185,484 198,725 220,645 222,553
Contracts &Services 3,211 6,540 13,008 15,788 15,268
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 12,300 6,500
Total 477,395 520,677 570,696 596,820 597,169
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Senior Management Analyst 0.25 0.25 0.25 0.25 0.25
Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00
Heavy Equipment Mechanic I, II 2.00 2.00 2.00 2.00 2.00
Program Coordinator 0.00 0.00 0.10 0.05 0.05
Total Positions 3.25 3.25 3.35 3.30 3.30
4-158
EXPENDITURE PLAN
Page 2
FUND: FLEET MAINTENANCE Fund Number: 621
Division Title: FLEET MAINTENANCE Division Number: 71670
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 150 150
FIELD SUPPLIES 4,000 4,000
SAFETY AND EMERGENCY SUPPLIES 500 500
REPAIR AND MAINTENANCE SUPPLIES 201,000 210,000
SMALL TOOLS&INSTRUMENTS 11,370 4,170
UNIFORMS-NONPERSABLE 1,050 1,050
FUEL 2,000 2,108
FURNITURE/FIXTURES<$51K 500 500
OTHER SUPPLIES 75 75
Total Materials and Supplies 220,645 222,553
Contracts &Services:
PROFESSIONAL SERVICES CONTRACTS 3,500 4,200
TECHNICAL SERVICE CONTRACTS 750 750
MAINTENANCE CONTRACTS 750 750
COMMUNICATIONS 900 980
TRAINING AND PROFESSIONAL DEVELOPMENT 9,888 8,588
Total Contracts and Services 15,788 15,268
Capital Outlay
MACHINERY&EQUIPMENT 12,300 6,500
Total Capital Outlay/Debt Service 12,300 6,500
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Performed 95% preventive maintenance as scheduled.
2. Became an ASE Blue Shield Certified Facility.
Major Projects in the Upcoming Two-Year Period Include:
1. 95% customer satisfaction rate based on customer surveys.
2. Complete all preventive maintenance within 24 hours of the scheduled date.
3. Complete the purchase and installation of a new Fleet Maintenance Software upgrade.
4. Become an Accredited Municipal Fleet Maintenance Facility.
4-159
EXPENDITURE PLAN
FUND: VEHICLE REPLACEMENT Fund Number: 622
Division Title: FLEET Division Number: 71670
DIVISION RESPONSIBILITIES:
This division, created in FY1998-99, is responsible for the replacement of the City's vehicles and major equipment as determined
by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of
replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an
internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays
into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for
vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. This fund
has been split into three different funds one for Light Duty Vehicles (622), one for Heavy Equipment and Machinery (623) and
one for Fire Apparatus (624).
CORE SERVICES:
• Quarterly Evaluation of City fleet
• Procurement of City fleet
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Other 142,636 64,308 301,000 328,000 140,000
Total 142,636 64,308 301,000 328,000 140,000
PERSONNEL DETAIL:
DIVISIONAL PERSONNEL DETAIL
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-160
EXPENDITURE PLAN
Page 2
FUND: VEHICLE REPLACEMENT Fund Number: 622
Division Title: FLEET Division Number: 71670
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Capital Outlay: FY 15-16 FY 16-17
FLEET PURCHASES 328,000 140,000
Total Capital Outlay 328,000 140,000
City Vehicle to be replaced: Department Vehicle Replacement Cost
2 Pick-ups 64,000
4 SUV 140,000
2 Van 64,000
Vehicle Outfitting Fire 60,000
328,000
City Vehicle to be replaced: Various
2 Pick-ups 68,000
4 Suv 72,000
140,000
Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to
determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a list of potential
replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the list, City Council authorizes
the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet
Maintenance Division and the Public Works Director's approval.
4-161
EXPENDITURE PLAN
FUND: MACHINERY/EQUIPMENT REPLACEMENT Fund Number: 623
Division Title: FLEET Division Number: 71670
DIVISION RESPONSIBILITIES:
This Division, created in FY1998-99, is responsible for the replacement of the City's vehicles and major equipment as
determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and
purchasing of replacement equipment and machinery is consolidated into a single fund and purchasing program. This fund
operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each
Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year
of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative
Manual. Fund 693 has been split into three different funds one for Light Duty Vehicles (622), one for Heavy Equipment and
Machinery(623)and one for Fire Apparatus(624).
CORE SERVICES:
• Quarterly Evaluation of City/Water Equipment& Machinery
• Procurement of City/Water Equipment and Machinery
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 43,165 123,570 341,000 140,000 375,000
Total 43,165 123,570 341,000 140,000 375,000
PERSONNEL DETAIL:
DIVISIONAL PERSONNEL DETAIL
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-162
EXPENDITURE PLAN
Page 2
FUND: MACHINERY/EQUIPMENT REPLACEMENT Fund Number: 623
Division Title: FLEET Division Number: 71670
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Capital Outlay: FY 15-16 FY 16-17
MACHINERY&EQUIPMENT 140,000 375,000
Total Capital Outlay 140,000 375,000
City Machinery& Equipment to be replaced: Department Vehicle/Equipment Replacement Cost
Water Tender Service Bodies Streets/Fire 70,000
Mobile Lifts Fleet 70,000
140,000
Combination Vacuum/Sewer Cleaner WWC 267 375,000
375,000
Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to
determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a list of potential
replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the list, City Council authorizes
the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet
Maintenance Division and the Public Works Director's approval.
4-163
EXPENDITURE PLAN
FUND: FIRE APPARATUS REPLACEMENT Fund Number: 624
Division Title: FLEET Division Number: 71670
DIVISION RESPONSIBILITIES:
This Division, created in FY1998-99, is responsible for the replacement of the City's vehicles, apparatus and major equipment as
determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and
purchasing of replacement Fire Apparatus is consolidated into a single fund and purchasing program. This fund operates in
accordance with the Council approved Fire Apparatus Replacement and Financing Program. Fund 693 has been split into three
different funds one for Light Duty Vehicles (622), one for Heavy Equipment and Machinery (623) and one for Fire Apparatus
(624).
CORE SERVICES:
• Bi-monthly Evaluation of Apparatus
• Procurement of Fire Apparatus and Emergency Vehicles
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials &Supplies 0 0 0 0 0
Contracts &Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 375,000 875,855 440,856
Total 0 0 375,000 875,855 440,856
PERSONNEL DETAIL:
DIVISIONAL PERSONNEL DETAIL
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
No City personnel are directly assigned to this division.
4-164
EXPENDITURE PLAN
Page 2
FUND: FIRE APPARATUS REPLACEMENT Fund Number: 624
Division Title: FLEET Division Number: 71670
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Captial Outlay/Debt Service: FY 15-16 FY 16-17
LEASE EXPENSE 350,855 440,856
FLEET PURCHASES 525,000 0
Total Capital Outlay/Debt Service 875,855 440,856
Fire Vehicles
Pumper Fire FM 214 525,000
525,000
0
0
Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it
is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a
list of potential replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the
list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to
the assessment of the Fleet Maintenance Division and the Public Works Director's approval.
4-165
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Public Works Department
Engineering
Capital Improvements
Traffic Engineering
Land Development
Inspections
Engineering Administration
Environmental Management
Coastal Zone Management
Stormwater Management
Environmental Coordination
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EXPENDITURE SUMMARY
ENGINEERING ACTIVITIES
DEPARTMENT: Public Works - Engineering, Engineering Administration and Environmental
Management
DIVISIONS: Engineering (Capital Improvements, Traffic Engineering, Land Development, Inspections),
Engineering Administration, Environmental Management(Coastal Zone Management,
Stormwater Management, Environmental Coordination)
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 3,252,582 3,413,888 3,575,517 3,572,893 3,603,994
Materials &Supplies 67,428 89,573 108,470 98,618 86,078
Contracts &Services 2,269,095 2,504,853 2,816,041 2,760,352 2,870,116
Internal Cost Allocation 117,299 117,299 117,299 115,484 115,484
Capital Outlay 0 0 21,250 250 250
Total 5,706,404 6,125,613 6,638,577 6,547,597 6,675,922
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents 26.42 27.17 27.27 27.12 27.12
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Source of Revenue (Fund) Actual Actual Projected Projected Projected
District Support 0/H CSD/ESD(101) 170,682 138,626 114,562 93,918 95,918
Engineering Division Service Fees(101) 736,786 1,075,885 850,000 900,000 900,000
Red Light Photo Enforc. Program(101) 217,526 236,803 265,000 250,000 252,500
Villanitas (291) 21,655 22,089 21,483 11,760 11,760
Cerro Street(292) 38,888 42,190 39,060 40,700 40,700
Village Park (293) 33,059 32,990 33,149 33,010 33,010
Wiro Park(294) 11,278 11,632 11,030 19,410 19,410
Citywide Lighting/Landscape Dist. (295) 1,206,165 1,266,293 1,210,272 1,231,500 1,231,500
Encinitas Ranch (297) 668,348 625,065 618,688 622,620 622,620
Total Departmental Revenue 3,104,387 3,451,572 3,163,244 3,202,918 3,207,418
Other General Fund Support 2,602,017 2,674,041 3,475,333 3,344,679 3,468,504
Total 5,706,404 6,125,613 6,638,577 6,547,597 6,675,922
4-171
EXPENDITURE PLAN
Fund: GENERAL Fund Number: 101
Division Title: CITY ENGINEERING SERVICES Division Number: 72700
DIVISION RESPONSIBILITIES:
This budget supports four sections including Administration, Capital Improvements, Development Review, and Field Inspections. The
Administration Section provides management direction and administrative support to the divisions comprising the Engineering Services
Division,solicits grants for public improvement financing, processes sewer annexation applications and administers the City's Landscape
and Lighting District. The Capital Improvement Section plans, designs, and administers contracts for the City and District capital
improvement projects. The Development Review Section responds to citizen requests and queries regarding engineering-related issues
involved in public and private developments.This Section also reviews,approves and issues grading and encroachment permits,as well
as maintains City maps and records. The Field Inspection Section investigates right-of-way code violations, inspects the City's capital
improvement and private construction projects, and inspects public and private projects involving improvement and grading plans,
subdivision maps, right-of-way permits,and utility permits.
CORE SERVICES:
• Department Administration including overseeing the capital improvement and annual operating budgets
• Plans,designs,and administers contracts for City's Capital Improvement Program
• Inspection services of private and public projects
• Maintains City maps and records, including GIS support
• Reviews,approves,and issues private development permits
• Solicits grants for public improvement financing
• Administers City's Landscape and Lighting District
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 1,939,513 2,093,343 2,170,169 2,188,066 2,208,388
Materials&Supplies 12,499 13,657 16,236 16,938 17,398
Contracts&Services 344,111 408,606 487,021 529,923 522,795
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 2,296,123 2,515,606 2,673,426 2,734,927 2,748,581
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director/City Engineer" 0.00 0.70 0.70 0.70 0.70
Deputy City Engineer 1.00 1.00 1.00 1.00 1.00
Senior Engineer 2.00 2.00 2.00 2.00 2.00
Senior Management Analyst 0.70 0.70 0.75 0.75 0.75
Engineer I, II 5.00 5.00 5.00 5.00 5.00
Engineering Specialist I, II, III 5.00 5.00 5.00 5.00 5.00
Dept.Admin.Support Coordinator 1.00 1.00 1.00 1.00 1.00
Total Positions 14.70 15.40 15.45 15.45 15.45
**Department Director for Public Works and Engineering were merged into one position during FY2012/13
4-172
EXPENDITURE PLAN
Page 2
Fund: GENERAL Fund Number: 101
Division Title: CITY ENGINEERING SERVICES Division Number: 72700
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY15-16 FY 16-17
OFFICE SUPPLIES 1,250 1,250
BOOKS AND SUBSCRIPTIONS 275 1,175
FIELD SUPPLIES 1,005 1,245
SAFETY AND EMERGENCY SUPPLIES 826 660
FUEL 6,048 6,048
FURNITURE/FIXTURES<$5K 5,509 4,995
COMPUTER HARDWARE&SOFTWARE 2,025 2,025
Total Materials and Supplies 16,938 17,398
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 501,881 505,303
MAINTENANCE CONTRACTS 3,890 1,000
UTILITIES-WATER 8,800 0
SPECIAL CERTIFICATION/LICENSE 1,620 1,400
COMMUNICATIONS 1,972 2,622
ADVERTISING 400 400
PRINTING AND BINDING 2,100 2,100
TRAVEL&MILEAGE 350 350
TRAINING AND PROFESSIONAL DEVELOPMENT 8,910 9620
Total Contracts and Services 529,923 522,795
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1.Construction was completed on the following CIP projects:
Annual Citywide Pavement Overlay projects for FY13-14 and FY14-15, Moonlight Beach Improvements,
Encinitas Community Park,Cardiff Elementary Sidewalk Improvements, Intersection Improvements at Highway 101 &K Street,
2nd Street ADA Improvements,Traffic Calming project on Rubenstein,Summit and Westminster,
Gardenview,and Santa Fe Drive Improvements,Olivenhain Pump Station,2nd Street Sewer Replacement
Olivenhain Sewer Forcemain,Santa Fe Drive Pedestrian Undercrossing.
2. Design was completed on the following Capital Improvement Projects:
Gardendale Traffic Claming Project,Cardiff Elementary Sidewalk, Lone Jack Drainage Improvements, El Camino Real/
Encinitas Creek Drainage Improvements,Cardiff Safe Routes to School,South Coast Highway K Street Intersection
Improvements.
3.Construction began on the following CIP projects:
Santa Fe Drive North Undergrounding and Sidewalk, Encinitas Boulevard Safe Route to School Sidewalk Project.
4.Studies Underway and/or Completed:
Pavement Management Update was completed and presented to Council,an alignment study was completed on
Santa Fe Drive, Project Study Report and environmental documentation for 1-5/Encinitas Boulevard Interchange
Let's Move, Encinitas! Ped and Safe Route to School Plan, Prop 84 Grant LID Study.
5.Awarded the following grants:Safe Routes to School including Melba Road(San Dieguito Academy) $415,050,
Cardiff Elementary$522,368 and Paul Ecke Elementary$275,850; Interstate Maintenance Discretionary(IMD)funds
of $285,00 for Encintas Boulevard 1-5 Interchange study; FHWA Emergency Relief Funds for Highway 101 Storm
Repairs$185,432 and Manchester Avenue$86,647, Prop 84 Cottonwood Creek LID$242,460.
Major Projects in the Upcoming Two-Year Period
1. Complete construction of the El Camino Real Channel Strom Drain Repairs and Improvements.
2. Complete the Cottonwood Creek Watershed LID Retrofit Plan Study.
3. Construction of the Moonlight Beach Marine Safety Center.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: TRAFFIC ENGINEERING Division Number: 72710
DIVISION RESPONSIBILITIES:
The Traffic Engineering Section is responsible for traffic safety and transportation planning issues. Their goal is to
maintain a safe and efficient transportation system. Traffic Engineering staff respond to citizen concerns and questions
regarding traffic-related issues, maintain up-to-date records of traffic counts and collision reports, conduct speed surveys,
maintain optimum traffic signal operations, and provide technical assistance and make recommendations to the City's
Traffic and Public Safety Commission and Council.
CORE SERVICES:
• Maintain traffic control devices and systems
• Respond to citizen concerns regarding traffic-related issues
• Maintain records of traffic counts and collision reports
• Conduct speed surveys
• Provide technical assistance to Traffic and Public Safety Commission and Council
• Permit review-Special Events,Transportation and Encroachment Permits
• Development review
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 516,554 493,048 544,264 522,971 526,491
Materials&Supplies 3,153 6,391 11,660 11,200 4,200
Contracts&Services 151,887 163,559 174,847 165,704 182,394
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 671,594 662,998 730,771 699,875 713,085
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Senior Engineer 1.00 1.00 1.00 1.00 1.00
Traffic Engineer 1.00 1.00 1.00 1.00 1.00
Engineering Specialist I, II, III 1.00 1.00 1.00 1.00 1.00
Intern 0.50 0.50 0.50 0.50 0.50
Program Assistant I,II, III 1.00 1.00 1.00 1.00 1.00
Total Positions 4.50 4.50 4.50 4.50 4.50
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: TRAFFIC ENGINEERING Division Number: 72710
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY15-16 FY 16-17
OFFICE SUPPLIES 600 600
BOOKS AND SUBSCRIPTIONS 250 250
SMALL TOOLS&INSTRUMENTS 500 500
FUEL 700 700
FURNITURE/FIXTURES<$5K 500 500
COMPUTER HARDWARE&SOFTWARE 8,650 1,650
Total Materials and Supplies 11,200 4,200
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 161,080 177,800
UTILITIES-GAS&ELECTRIC 720 720
SPECIAL CERTIFICATION/LICENSE 1,150 1,120
COMMUNICATIONS 919 919
PRINTING AND BINDING 50 50
TRAVEL&MILEAGE 205 205
TRAINING AND PROFESSIONAL DEVELOPMENT 1,580 1,580
Total Contracts and Services 165,704 182,394
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Installed speed cushions on Devonshire Drive in response to community request.
2. Developed improvement plans for the Rubenstein/Westminster/Summit Traffic Calming Project.
3.Completed construction of the Rubenstein/Westminster/Summit Traffic Calming Project.
4. Developed improvement plans for the Gardendale Traffic Calming Project.
5.Completed construction of the Gardendale Traffic Calming Project.
6. Installed RAMS Quicnet Traffic Signal Coordination software.
7. Installed new traffic signal at F Street and Coast Highway 101.
8. Installed new traffic signal at Coast Hwy 101 and Swami's.
9.Audible pedestrian signals were installed at the following locations:
Highway 101 and D Street; Highway 101 and E Street; El Camino Real and Olivenhain Road.
10.Special pedestrian early start timing was installed at the following locations:
Highway 101 and D Street;Highway 101 and E Street;Highway 101 and F Street; El Camino Real and
Olivenhain Road;Vulcan and D Street; Encinitas and Vulcan;Encinitas and Via Cantebria;and Encinitas
and Balour.
11. Implemented new train pre-emption timing plans at N Coast Highway 101/LeucadiaNulcan, Highway 101
D Street, Highway 101 and E Street and Vulcan and D Street.
12.Completed city-wide Speed Surveys.
13. Reviewed traffic impact and parking studies for development projects and issued traffic control permits
and truck permits.
Major Projects in the Upcoming Two-Year Period
1. Installation of Quail Gardens Vehicle Speed Feedback Signs.
2. Installation of Rectangular Rapid Flashing Beacon at Quail Gardens Drive and Ecke Ranch Road.
3. Installation of Saxony Road Vehicle Speed Feeback Signs.
4. Installation of Saxony Road Senior Zone Speed Limit.
5. Installation of Saxony Road Rectangular Rapid Flashing Beacon at YMCA.
6. La Costa Avenue Buffered Bike Lane.
7. Flashing Yellow Arrow Signal Modification at Vulcan Avenue/D Street.
8.Traffic Signal Fiber Optic Interconnect Project.
9.Traffic Signal CCTV Project.
10.Traffic Management Center Improvements.
11.Traffic Engineering support for North Highway 101 Streetscape Project.
12. Install audible pedestrian signals at all new traffic signals and at two existing signalized intersections per
year to aid sight-impaired pedestrians when crossing street.
4-175
EXPENDITURE PLAN
Fund: GENERAL FUND Fund Number: 101
Division Title: STORMWATER MANAGEMENT Division Number: 72720
DIVISION RESPONSIBILITIES:
Established through the Federal Clean Water Act and adopted in the State of California through the Porter Cologne Act,the National
Pollutant Discharge Elimination System (NPDES) permitting program establishes the legal framework supporting the San Diego
Region Municipal Stormwater Permit (Municipal NPDES Permit). Regulated locally by the San Diego Regional Water Quality
Control Board(RWQCB),the City of Encinitas is required to comply with Water Quality Order No.2007-0001,adopted on January
24,2007,regulating the discharge of urban runoff from the municipal separate storm sewer system(MS4)draining the watersheds
of the County of San Diego and all incorporated cities.The Stormwater Management Division comprehensively addresses pollutant
loading into the City's stormwater drainage system, local waterways, and beaches through an extensive program (Clean Water
Program) including water quality monitoring, facility inspection, enforcement and complaint response, multi-agency watershed
management, public and private development standards application,training, community outreach and education, and San Diego
regional stormwater management activities.
CORE SERVICES:
• Comprehensive Encinitas Stormwater Program development,implementation,and adaptive management
• Participation in Regional Stormwater Program administration activities such as development standards,education
programs,and water quality monitoring
• Local Water Quality Monitoring including Dry Weather and Coastal Outfall programs through data collection,tracking,
analysis and reporting
• Management of the Clean Water Hotline through complaint call assistance,inter-departmental response coordination,
data tracking,enforcement,and follow-up actions
• Jurisdictional Urban Runoff Management Program(JURMP)activities&Annual Compliance Reporting
• Carlsbad Watershed Urban Runoff Management Program(CWURMP)activities&Annual Compliance Reporting
• Data Management&GIS Applications
• New and Significant Redevelopment Project standards and policy development and oversight
• Commercial and Industrial Facility inspection,enforcement,and follow-up
• Jurisdictional public education,outreach&training
• Treatment Control Best Management Practice(BMP)-self-verification,inspection program development and
administration
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Expenditures by Category: 101-6050 101-6050 101-6050 101-6050 101-6050
Personnel 546,566 544,144 571,876 580,577 584,282
Materials&Supplies 2,785 6,503 22,445 7,625 7,625
Contracts&Services 199,926 220,101 256,019 238,741 247,007
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 749,277 770,748 850,340 826,943 838,914
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Program Administrator 1.00 1.00 1.00 1.00 1.00
Stormwater Environ.Specialist I,11,111 3.00 3.00 3.00 3.00 3.00
Program Assistant 1,11,111 1.00 1.00 1.00 1.00 1.00
Total Positions 5.00 5.00 5.00 5.00 5.00
4-176
EXPENDITURE PLAN
Page 2
Fund: GENERAL FUND Fund Number: 101
Division Title: STORMWATER PROGRAM Division Number: 72720
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY15-16 FY 16-17
OFFICE SUPPLIES 500 500
BOOKS AND SUBSCRIPTIONS 100 100
POSTAGE 100 100
FIELD SUPPLIES 5,150 5,150
SAFETY AND EMERGENCY SUPPLIES 440 440
FUEL 1,300 1,300
COMPUTER HARDWARE AND SOFTWARE 35 35
Total Materials and Supplies 7,625 7,625
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 157,850 161,370
INTERAGENCY AGREEMENTS 68,659 71,500
COMMUNICATIONS 2,357 2,262
PRINTING AND BINDING 875 875
TRAVEL&MILEAGE 450 450
TRAINING AND PROFESSIONAL DEVELOPMENT 7,550 9,550
PUBLIC EDUCATION/OUTREACH 1,000 1,000
Total Contracts and Services 238,741 247,007
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Development,production,and timely submittal of required FY 2013-2014 Jurisdictional Runoff Management Program
(JURMP)Annual Report.
2. Completion of required 2-Year Transitional Outfall Monitoring Program and Participation in Regional Water Quality
Studies.
3. Coordination and documentation of 339(FY13-14)construction site inspection actions.
4. Completion of 123(FY 13-14)commercial,industrial,and municipal facility inspections.
5. Received and investigated over 160(FY 13-14)non-stormwater discharge complaints through the Clean Water Hotline.
Major Projects in the Upcoming Two-Year Period
1. Comprehensive update and implementation of the City of Encinitas Jurisdictional Runoff Management Program(JRMP).
2. Completion of the Carlsbad Watershed-Water Quality Impromvement Plan(WQIP).
3. Update of the City of Encinitas Waterscourse Protection,Stormwater Management and Discharge Control Ordinance.
4. Update to the City of Encinitas Stormwater Manual for New&Significant Redevelopment Projects.
4-177
EXPENDITURE PLAN
Fund: COASTAL ZONE MANAGEMENT FUND Fund Number: 212
Division Title: COASTAL ZONE MANAGEMENT Division Number: 72730
DIVISION RESPONSIBILITIES:
The Coastal Zone Management Section is responsible for monitoring and mitigating erosion along the shoreline with the
goals of maintaining safe coastal access and wide sandy beaches for recreational uses, reducing the risk of bluff failures,as
well as protecting offshore natural resources. The Coastal Zone section procures required permits for opportunistic sand
replenishment projects, conducts beach surveys, monitors beach population, provides beach economic analysis and
coordinates with federal, State and local agencies to allocate funds toward beach nourishment projects. This Section also
assists with coordinations for the implementation of the Marine Life Protection Act (MLPA) at the Swami's State Marine
Conservation Area.
CORE SERVICES:
• Project management for the USACE Shoreline Project.
• Project management for Opportunistic Use(SCOUP)projects.
• Monitor&track beach width,beach attendance,bluff failures,king tides,and coastal erosional hot spots.
• Coordinate the implementation of the MLPA.
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 115,116 118,529 120,893 122,800 123,593
Materials&Supplies 17,640 37,307 2,474 7,200 1,200
Contracts&Services 59,857 80,597 67,663 83,139 83,544
Internal Cost Allocation 39,728 39,728 39,728 25,460 25,460
Capital Outlay 0 0 0 0 0
Total 232,341 276,161 230,758 238,599 233,797
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Program Administrator 0.85 0.90 0.90 0.90 0.90
Total Positions 0.85 0.90 0.90 0.90 0.90
4-178
EXPENDITURE PLAN
Page 2
Fund: COASTAL ZONE MANAGEMENT FUND Fund Number: 212
Division Title: COASTAL ZONE MANAGEMENT Division Number: 72730
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY15-16 FY 16-17
OFFICE SUPPLIES 200 200
FIELD SUPPLIES 200 200
SMALL TOOLS&INSTRUMENTS 200 200
FUEL 600 600
OTHER SUPPLIES 6,000 0
Total Materials and Supplies 7,200 1,200
Contracts&Services:
PROFESSIONAL SERVICES CONTRACTS 63,000 65,450
INTERAGENCY AGREEMENTS 15,000 15,000
COMMUNICATIONS 819 624
PRINTING AND BINDING 50 50
TRAVEL&MILEAGE 600 600
TRAINING AND PROFESSIONAL DEVELOPMENT 3,670 1,820
Total Contracts and Services 83,139 83,544
Internal Cost Allocation:
INTERNAL COST ALLOCATION 25,460 25,460
25,460 25,460
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Accomplishments:
1. USACE Shoreline Project:
Obtained Coastal Commission approval with the Locally Preferred Plan(LPP).Submitted the Storm Damage
Reduction Intergrated EIR/EIS Report to the Civil Works Review Board in January 2015.
Scheduled for Civil Works Review Board in April 2015.
2.Sand Compatibility Opportunistic Use Program:
Coastal Commission approved the Opportunistic Beach Fill Program(OBFP)in 2014.
Added two sites:Cardiff State Beach and Leucadia Beach.
3.Sea Level Rise and Climate Change:
Participated in the Hazard Mitigation Program which identified climate change and sea level rise as a risk.
Applied for adaptation and vulnerability grants from the State.
Applied for State Coastal Conservancy grant funds for the Dune Restoration Project.
4.San Elijo Lagoon Restoration Project:
Participated in San Elijo Lagoon Restoration meetings on behalf of the City; Investigating options for Highway
101 Bridge replacement.
Coordinating the dredged disposal material to be place on the OBFP sites.
5. Monitoring and Mapping Projects:
Sand transect monitoring,bluff failure report,kings tide,erosional hot spots,climate change and sea level rise
observations,beach report,wave overtopping study.
Major Projects in the Upcoming Two-Year Period Include:
1. MLPA Implementation.
2.Obtain permits for opportunistic use(SCOUP)projects.
3. Maintain the Bluff Monitoring and Bluff Failure Database system.
4. Beach Attendance Monitoring Program.
5. Participation&Coordination Sea Level Rise Subcommittee.
6. USACE Replenishment Project-Engineering Design phase.
4-179
EXPENDITURE PLAN
FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 291
Division Title: VILLANITAS M.I.D. ELLD ZONE E Division Number: 80880
DIVISION RESPONSIBILITIES:
Prior to the City's incorporation,the County of San Diego formed four benefit assessment districts to provide for improvements
and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment.
The Villanitas Municipal Improvement District provides funding for roadside landscape maintenance, utilities and irrigation
systems between the sidewalk and fencing along the southern boundary of the Villanitas subdivision.
CORE SERVICES:
• Landscape maintenance
• Utilities
• Irrigation systems
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 24 1,152 1,139 1,143 1,151
Materials &Supplies 281 1,116 1,325 1,325 1,325
Contracts &Services 12,427 9,910 17,106 17,604 18,398
Internal Cost Allocation 668 668 668 733 733
Capital Outlay 0 0 7,000 0 0
Total 13,400 12,846 27,238 20,805 21,607
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Parks and Beach Supervisor I, II 0.01 0.01 0.01 0.01 0.01
Total Positions 0.01 0.01 0.01 0.01 0.01
4-180
EXPENDITURE PLAN
Page 2
FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 291
Division Title: VILLANITAS M.I.D. ELLD ZONE E Division Number: 80880
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY15-16 FY 16-17
REPAIR AND MAINTENANCE 1,325 1,325
Total Materials and Supplies 1,325 1,325
Contracts &Services:
MAINTENANCE CONTRACTS 13,207 13,602
INTERAGENCY AGREEMENTS 150 150
UTILITIES-GAS&ELECTRIC 149 156
UTILITIES-WATER 3,918 4,310
COMMUNICATIONS 180 180
Total Contracts and Services 17,604 18,398
Internal Cost Allocation:
INTERNAL COST ALLOCATION 733 733
Total Internal Cost Allocation 733 733
4-181
EXPENDITURE PLAN
FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 292
Division Title: CERRO STREET M.I.D. ELLD ZONE F Division Number: 80880
DIVISION RESPONSIBILITIES:
Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and
ongoing maintenance of landscaped median islands,roadside landscaping and one small pavement segment.
The Cerro Street Municipal Improvement District provides funding for landscape maintenance, utilities and irrigation systems installed
along six separate medians along Cerro Street,south from Encinitas Boulevard to Avenida de las Adelsas.
CORE SERVICES:
• Landscape maintenance
• Utilities
• Irrigation systems
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 49 2,305 2,278 2,287 2,301
Materials&Supplies 470 1,125 1,450 1,450 1,450
Contracts&Services 14,289 13,728 29,289 30,732 31,729
Internal Cost Allocation 1,219 1,219 1,219 1,368 1,368
Capital Outlay 0 0 14,000 0 0
Total 16,027 18,377 48,236 35,837 36,848
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Parks and Beach Supervisor I, II 0.02 0.02 0.02 0.02 0.02
Total Positions 0.02 0.02 0.02 0.02 0.02
4-182
EXPENDITURE PLAN
Page 2
FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 292
Division Title: CERRO STREET M.I.D. ELLD ZONE F Division Number: 80880
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY15-16 FY 16-17
REPAIR AND MAINTENANCE 1,450 1,450
Total Materials and Supplies 1,450 1,450
Contracts&Services:
MAINTENANCE CONTRACTS 21,015 21,642
INTERAGENCY AGREEMENTS 550 550
UTILITIES-GAS&ELECTRIC 330 347
UTILITIES-WATER 8,477 8,830
COMMUNICATIONS 360 360
Total Contracts and Services 30,732 31,729
Internal Cost Allocation:
INTERNAL COST ALLOCATION 1,368 1,368
Total Internal Cost Allocation 1,368 1,368
4-183
EXPENDITURE PLAN
FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 293
Division Title: VILLAGE PARK M.I.D. ELLD ZONED Division Number: 80880
DIVISION RESPONSIBILITIES:
Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and
ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment.
The Village Park Municipal Improvement District provides funding for landscape maintenance, utilities and irrigation systems for
medians and parkway strips in the Village Park subdivision, Units 1-15 in Village Park Trails and in Village Park West Unit 2.
CORE SERVICES:
• Landscape maintenance
• Utilities
• Irrigation systems
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 73 3,458 3,416 3,431 3,454
Materials &Supplies 618 156 1,200 1,200 1,200
Contracts &Services 25,436 30,667 36,769 38,448 40,594
Internal Cost Allocation 1,704 1,704 1,704 1,934 1,934
Capital Outlay/Other 0 0 0 0 0
Total 27,831 35,985 43,089 45,013 47,182
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Parks and Beach Supervisor I, II 0.03 0.03 0.03 0.03 0.03
Total Positions 0.03 0.03 0.03 0.03 0.03
4-184
EXPENDITURE PLAN
Page 2
FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 293
Division Title: VILLAGE PARK M.I.D. ELLD ZONED Division Number: 80880
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY15-16 FY 16-17
REPAIR AND MAINTENANCE SUPPLIE 1,200 1,200
Total Materials and Supplies 1,200 1,200
Contracts &Services:
MAINTENANCE CONTRACTS 23,130 23,820
INTERAGENCY AGREEMENTS 130 130
UTILITIES-GAS& ELECTRIC 165 173
UTILITIES-WATER 14,483 15,931
COMMUNICATIONS 540 540
Total Contracts and Services 38,448 40,594
Internal Cost Allocation:
INTERNAL COST ALLOCATION 1,934 1,934
Total Internal Cost Allocation 1,934 1,934
4-185
EXPENDITURE PLAN
FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 294
Division Title: WIRO PARK ZONE G Division Number: 80880
DIVISION RESPONSIBILITIES:
Wiro Park is located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the park's
maintenance and operations, paid for by an assessment district.
CORE SERVICES:
• Park maintenance and operations
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 1,157 1,153 1,139 1,143 1,151
Materials &Supplies 235 291 800 800 800
Contracts &Services 14,587 12,524 15,661 16,202 16,980
Internal Cost Allocation 536 536 536 704 704
Capital Outlay 0 0 250 250 250
Total 16,515 14,504 18,386 19,099 19,885
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Parks and Beach Supervisor I, II 0.01 0.01 0.01 0.01 0.01
Total Positions 0.01 0.01 0.01 0.01 0.01
4-186
EXPENDITURE PLAN
Page 2
FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 294
Division Title: WIRO PARK ZONE G Division Number: 80880
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY15-16 FY 16-17
FIELD SUPPLIES 400 400
OTHER SUPPLIES 400 400
Total Materials and Supplies 800 800
Contracts &Services:
MAINTENANCE CONTRACTS 11,395 11,736
INTERAGENCY AGREEMENTS 2 2
UTILITIES-GAS&ELECTRIC 143 150
UTILITIES-WATER 4,302 4,732
COMMUNICATIONS 360 360
Total Contracts and Services 16,202 16,980
Internal Cost Allocation:
INTERNAL COST ALLOCATION 704 704
Total Internal Cost Allocation 704 704
Capital Outlay
MACHINERY&EQUIPMENT 250 250
Total Capital Outlay 250 250
4-187
EXPENDITURE PLAN
FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 295
Division Title: CITY-WIDE LANDSCAPE & LIGHTING DIST. Division Number: 72740
ZONES A B C
ENCINITAS LANDSCAPE AND LIGHTING DISTRICT BACKGROUND:
The Encinitas Landscape and Lighting District (ELLD) provides for the installation and maintenance of street lights, traffic signals,
and public landscape medians throughout the City. The District was established under the provisions of the State of California
Street and Highway Code 1972 Landscape and Lighting Act.
The District is compromised of eight separate zones, including one for city-wide street lighting,traffic signals and landscaping (Zone
A),one for residential street lighting (Zone B),one for commercial street lighting(Zone C),four for neighborhood landscaping(Zones
D, E, F, G) and Encinitas Ranch (Zone H), which maintains street lights, traffic signals, public landscaping, and a 2 parks. The
District is supported through a combination of assessments and in certain zones a property tax apportionment.
DIVISION RESPONSIBILITIES:
The city-wide Landscape and Lighting District (Zones A, B & C) are administered from Fund Number 295. Zone A funds the
operation and maintenance costs for all traffic lights,street lights and landscaped medians on the City's major thoroughfares. Zones
B and C, respectively,fund localized residential and commercial street lights on the City's non-major thoroughfares.
CORE SERVICES:
• Landscape maintenance
• Operation and maintenance of traffic signals and streetlights
• Utilities
• Irrigation Systems
• Preparation and filing of ELLD Annual Report
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 90,494 109,929 107,847 106,051 106,915
Materials&Supplies 1,977 1,114 12,500 12,500 12,500
Contracts&Services 939,398 1,030,865 1,238,691 1,244,902 1,316,188
Internal Cost Allocation 51,669 51,669 51,669 59,323 59,323
Capital Outlay/Other 0 0 0 0 0
Total 1,083,538 1,193,577 1,410,707 1,422,776 1,494,926
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Superintendent(PW) 0.08 0.08 0.00 0.00 0.00
Park&Beach Supervisor I, II 0.43 0.43 0.43 0.43 0.43
Utility&Maintenance Supervisor 0.00 0.00 0.10 0.05 0.05
Sr Management Analyst 0.25 0.25 0.20 0.20 0.20
Program Coordinator(PW) 0.15 0.15 0.00 0.00 0.00
Program Assistant I, II, III (PW) 0.00 0.00 0.10 0.05 0.05
Total Positions 0.91 0.91 0.83 0.73 0.73
4-188
EXPENDITURE PLAN
Page 2
FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 295
Division Title: CITY-WIDE LANDSCAPE AND LIGHTING DIST. Division Number: 72740
ZONES A B C
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY15-16 FY 16-17
MATERIALS AND SUPPLIES 12,500 12,500
Total Materials and Supplies 12,500 12,500
Contracts&Services:
PROFESSIONAL SERVICES CONTRACTS 15,615 15,615
MAINTENANCE CONTRACTS 648,755 686,419
INTERAGENCY AGREEMENTS 11,500 11,500
UTILITIES-GAS&ELECTRIC 454,850 477,593
UTILITIES-WATER 108,782 119,661
COMMUNICATIONS 5,400 5,400
Total Contracts and Services 1,244,902 1,316,188
Internal Cost Allocation:
INTERNAL COST ALLOCATION 59,323 59,323
Total Internal Cost Allocation 59,323 59,323
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Accomplishments:
1. Replaced 25%of the batteries which supply power to the battery back-up system for traffic signals.
2. Replaced and repaired 2 traffic signal cabinets that were destroyed by knock downs.
3. Replaced Uninterrupted Power Supply(UPS)systems and upgraded to side mount at 3 traffic signals.
4. Purchased backup cabinet for future knockdowns.
5. Replaced 2 traffic signal controllers for traffic signals.
6. Completed tree inventory update and inspections.
Major Projects in the Upcoming Two-Year Period Include:
1. Install wireless communication equipment to 12 signals.
2. Install 2 new traffic monitoring cameras.
4-189
EXPENDITURE PLAN
FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 297
Division Title: ENCINITAS RANCH ZONE H Division Number: 72740
DIVISION RESPONSIBILITIES:
As part of the development of the Encinitas Ranch, a benefit assessment district was formed to provide for improvements and
ongoing maintenance of landscaped median islands, roadside landscaping, recreational trails, Leo Mullen Sports Park and Las
Verdes Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley
Road, Quail Gardens Drive, Town Center Drive and Saxony Road.
CORE SERVICES:
• Landscape maintenance
• Operation and maintenance of traffic signals and localized streetlights
• Utilities
• Irrigation Systems
• Trail maintenance
• Leo Mullen Sports Park maintenance
EXPENDITURE SUMMARY:
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 43,036 46,827 52,496 44,424 46,268
Materials &Supplies 27,770 21,913 38,380 38,380 38,380
Contracts &Services 507,177 534,296 492,975 394,957 410,487
Internal Cost Allocation 21,775 21,775 21,775 25,962 25,962
Capital Outlay/Other 0 0 0 0 0
Total 599,758 624,811 605,626 503,723 521,097
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY13-14 FY 14-15 FY15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Superintendent(PW) 0.02 0.02 0.00 0.00 0.00
Park& Beach Supervisor I, II 0.32 0.32 0.32 0.32 0.32
Senior Management Analyst' 0.05 0.05 0.05 0.05 0.05
Utility& Maintenance Supervisor(PW) 0.00 0.00 0.05 0.00 0.00
Program Coordinator(PW) 0.00 0.00 0.05 0.05 0.05
Program Assistant(PW) 0.00 0.00 0.05 0.05 0.05
Total Positions 0.39 0.39 0.52 0.47 0.47
This position is filled at Management Analyst I,II,III
4-190
EXPENDITURE PLAN
Page 2
FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 297
Division Title: ENCINITAS RANCH ZONE H Division Number: 72740
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials &Supplies: FY15-16 FY 16-17
FIELD SUPPLIES 7,000 7,000
REPAIR AND MAINTENANCE SUPPLIES 31,380 31,380
Total Materials and Supplies 38,380 38,380
Contracts &Services:
MAINTENANCE CONTRACTS 306,140 314,300
INTERAGENCY AGREEMENTS 75 75
UTILITIES-GAS&ELECTRIC 17,657 18,541
UTILITIES-WATER 64,735 71,209
UTILITIES-SEWER 300 312
RENTALS 650 650
COMMUNICATIONS 5,400 5,400
ADVERTISING Total Contracts and Services 394,957 410,487
Internal Cost Allocation:
INTERNAL COST ALLOCATION 25,962 25,962
Total Internal Cost Allocation 25,962 25,962
4-191
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4-194
EXPENDITURE SUMMARY
PARKS AND RECREATION ACTIVITIES
DEPARTMENT: Parks and Recreation
DIVISIONS: Park Maintenance, Beach Maintenance, Recreational Trail Maintenance,Administrative Services,
Recreation Services, City-Wide Special Events, Marketing, Community Center Operations,
Center Tiny Tot/Youth/Teen Programming, Center Adult Programs, Center Youth Sports, Center
Adult Sports, Center Facility Rentals, Senior Center Operations, Senior Center Programs, Senior
Center Events, Recreation Facilities Tiny Tot/Youth/Teens, Recreation Facilities Youth Sports,
Recreation Facilities Adult Sports, Recreation Facility Rentals and Senior Nutrition Program.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 2,425,959 2,463,043 2,634,425 2,630,366 2,653,893
Materials &Supplies 190,859 224,755 379,128 331,588 356,248
Contracts &Services 2,623,146 2,943,530 3,485,845 3,585,959 3,713,021
Internal Cost Allocation 133,258 133,258 133,258 0 0
CapitalOutlay/Other 3,246 2,408 3,000 0 0
Total 5,376,468 5,766,994 6,635,656 6,547,913 6,723,162
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions) FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents: 21.18 21.18 20.18 20.18 20.18
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue (Fund) Actual Actual Projected Projected Projected
MLB Concession (101) 32,399 38,820 25,000 30,000 30,000
Special Operations Permits (101) 15,633 20,425 13,525 26,300 26,300
Property Rental (101) 26,863 121,220 102,360 0 0
Surf Instructor Fees (101) 0 0 30,000 30,000 30,000
Recreation Program Fees (101) 742,241 1,029,419 990,000 1,003,925 983,925
Comm. Center Facility Rentals (101) 144,882 146,398 140,000 145,000 145,000
Surf Instructor Fees (101)was 571 4,665 28,155 0 0 0
Senior Nutrition Grant(221) 64,273 61,399 59,000 59,000 59,000
Senior Nutrition Donations (221) 19,969 18,461 25,000 24,000 24,000
Contributions/Donations (229) 0 0 0 16,000 36,000
Total Departmental Revenue 1,050,925 1,464,297 1,384,885 1,334,225 1,334,225
General Fund Support 4,325,543 4,302,697 5,250,771 5,213,688 5,388,937
Total 5,376,468 5,766,994 6,635,656 6,547,913 6,723,162
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EXPENDITURE SUMMARY
PARKS, BEACHES AND TRAILS ACTIVITIES
DEPARTMENT: Parks, Beaches and Recreation Trails
DIVISIONS: Park Maintenance, Beach Maintenance and Recreational Trail Maintenance.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 298,406 287,360 411,913 334,225 327,111
Contracts &Services 1,341,826 1,518,546 1,836,740 1,988,175 2,099,828
Internal Cost Allocation 0 0 0 0 0
Capital Outlay/Other 0 0 0 0 0
Total 1,708,513 1,872,148 2,393,296 2,431,203 2,535,902
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions) FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents: 3.18 3.18 3.18 3.18 3.18
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue(Fund) Actual Actual Projected Projected Projected
Park Maintenace(101)
Beach Maintenace(101)
Recreational Trail Maintenance (101)
Total Departmental Revenue 0 0 0 0 0
General Fund Support 1,708,513 1,872,148 2,393,296 2,431,203 2,535,902
Total 1,708,513 1,872,148 2,393,296 2,431,203 2,535,902
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: PARK MAINTENANCE Division Number: 80810
DIVISION RESPONSIBILITIES:
The Park Maintenance Division is responsible for 10 miles of streetscapes, oversight of preservation of 81.52 acres of open
space,207.19 acres of developed(18), undeveloped parks(1)and viewpoints(7)and recreation facilities(2).
CORE SERVICES:
• Maintain park facilities for residents and visitors
• Administer park Capital Improvement Projects
• Provide a park environment that is conducive to a healthy,safe and pleasurable experience
• Provide inspections and maintenance of parks and open space
• Provide programmed maintenance for the City's publicly owned trees in a methodical,systematic plan
• Plan and develop park and recreation facilities and renovate existing
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 186,536 184,672 243,788 200,580 208,082
Materials &Supplies 44,037 39,636 57,943 58,103 58,263
Contracts&Services 961,552 1,097,420 1,389,558 1,536,619 1,630,608
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 1,192,125 1,321,728 1,691,289 1,795,302 1,896,953
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Superintendent 0.50 0.50 0.50 0.50 0.50
Parks and Beach Supervisor I, II 1.29 1.29 1.29 1.29 1.29
Total Positions 1.79 1.79 1.79 1.79 1.79
Note:There are a total of 3.00 FTE Park and Beach Supervisors. A portion of each Park Supervisor position is
distributed among several divisions and funds.
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EXPENDITURE PLAN Page
FUND: GENERAL Fund Number: 101
Division Title: PARK MAINTENANCE Division Number: 80810
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 500 500
FIELD SUPPLIES 15,500 15,500
REPAIR AND MAINTENANCE SUPPLIES 32,963 32,963
SMALL TOOLS&INSTRUMENTS 300 300
UNIFORMS/CLOTHING-NONPERSABLE 640 800
FUEL 7,000 7,000
EQUIPMENT<5K 1,200 1,200
Total Materials and Supplies 58,103 58,263
Contracts and Services
PROFESSIONAL SERVICES CONTRACT 1,000 1,000
TECHNICAL SERVICES CONTRACTS 4,128 4,128
MAINTENANCE CONTRACTS 1,016,515 1,066,534
UTILITIES-GAS&ELECTRIC 94,616 99,347
UTILITIES-WATER 382,867 421,154
UTILITIES-SEWER 23,793 24,745
RENTALS 500 500
COMMUNICATIONS 7,450 7,450
PRINTING AND BINDING 500 500
TRAVEL&MILEAGE 3,000 1,000
TRAINING AND PROFESSIONAL 2,250 4,250
Total Contracts and Services 1,536,619 1,630,608
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Major Accomplishments:
1. Completed Santa Fe Underground crossing planting.
2. HVAC replacement at the Encinitas Community and Senior Center.
Major Projects in the Upcoming Two-Year Period Include:
1. Evaluate parks water management.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: BEACH MAINTENANCE Division Number: 80820
DIVISION RESPONSIBILITIES:
The Beach Maintenance Division is responsible for 44.62 acres of beaches and 6 access points .
CORE SERVICES:
• Maintain beach facilities for residents and visitors
• Administer beach Capital Improvement Projects
• Provide a beach environment that is conducive to a healthy,safe and pleasurable experience
• Provide inspections and maintenance of beaches
• Provide programmed maintenance for the City's publicly owned trees in a methodical, systematic plan
• Plan and develop beach facilities and renovate existing
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 77,372 76,179 141,942 107,336 111,166
Materials&Supplies 20,323 20,294 64,100 28,100 28,100
Contracts&Services 316,184 346,350 369,050 371,496 386,797
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 413,879 442,823 575,092 506,932 526,063
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Superintendent 0.50 0.50 0.50 0.50 0.50
Park&Beach Supervisor I, 11 0.59 0.59 0.59 0.59 0.59
Total Positions 1.09 1.09 1.09 1.09 1.09
Note:There are a total of 3.00 FTE Park and Beach Supervisors. A portion of each Park Supervisor position is
distributed among several divisions and funds.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: BEACH MAINTENANCE Division Number: 80820
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
FIELD SUPPLIES 9,000 9,000
REPAIR AND MAINTENANCE SUPPLIES 19,100 19,100
Total Materials and Supplies 28,100 28,100
Contracts and Services
MAINTENANCE CONTRACTS 292,370 301,105
UTILITIES-GAS&ELECTRIC 21,061 22,114
UTILITIES-WATER 39,600 43,560
UTILITIES-SEWER 15,525 17,078
RENTALS 600 600
COMMUNICATIONS 2,340 2,340
Total Contracts and Services 371,496 386,797
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
IFY 13-14&14-15 Major Accomplishments:
1.Completed construction at Moonlight Beach.
2.Completed D Street access repairs.
3.Completed renovation of Swami's restrooms.
4. Planted 37 donated Palm Trees at various locations.
Major Projects in the Upcoming Two-Year Period
1. Evaluate parks water management.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: RECREATIONAL TRAIL MAINTENANCE Division Number: 80830
DIVISION RESPONSIBILITIES:
The Trail Maintenance Division is responsible for 40.5 miles of developed trails and 39.5 miles of undeveloped trails for a total
of 80 miles of recreational trails.
CORE SERVICES:
• Maintain trails for residents and visitors
• Administer trail Capital Improvement Projects
• Provide a trail environment that is conducive to a healthy,safe and pleasurable experience
• Provide inspections and maintenance of trails
• Provide programmed maintenance for the City's publicly owned trees in a methodical,systematic plan
• Plan and develop trails and renovate existing
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 34,498 26,509 26,183 26,309 7,863
Materials&Supplies 3,921 6,312 22,600 22,600 22,600
Contracts&Services 64,090 74,776 78,132 80,060 82,423
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 102,509 107,597 126,915 128,969 112,886_
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Parks&Beach Supervisor I, II 0.30 0.30 0.30 0.30 0.30
Total Positions 0.30 0.30 0.30 0.30 0.30
Note:There are a total of 3.00 FTE Park and Beach Supervisors. A portion of each Park Supervisor position is
distributed among several divisions and funds.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: RECREATIONAL TRAIL MAINTENANCE Division Number: 80830
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
FIELD SUPPLIES 7,500 7,500
REPAIR AND MAINTENANCE SUPPLIES 15,100 15,100
Total Materials and Supplies 22,600 22,600
Contracts and Services
REPAIR AND MAINTENANCE SUPPLIES 1,000 1,000
TECHNICAL SERVICES CONTRACTS 79,060 81,423
Total Contracts and Services 80,060 82,423
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Major Accomplishments:
1. Mulching trails; 11th Street and adjacent segments;Via De Felicita, Olivenhain Farms Road,and Dove
Hollow/Adams Run Trails.
2.Two Eagle Projects in Manchester Preserve. All labor for improvement provided by scouts.
3. Improvement at Wishbone Trail to connect to new trail connection on Copper crest.
4. Replaced deteriorated concrete fence section and replaced with Lodgepole fence near Desert Rose Trail.
5. Repaired leaning concrete fence near Calle Anacapa, improved trail to bridge.
Major Projects in the Upcoming Two-Year Period Include:
1. Participate in the Active Transportation Plan creation which includes updating the Trails Master Plan.
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EXPENDITURE PLAN
FUND: DONATIONS Fund: 229
Division Title: PARK MAINTENANCE Division Number: 80810
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to park donations for the department.
CORE SERVICES:
• Maintain park facilities for residents and visitors
• Administer park Capital Improvement Projects
• Provide a park environment that is conducive to a healthy,safe and pleasurable experience
• Provide inspections and maintenance of parks and open space
• Provide programmed maintenance for the City's publicly owned trees in a methodical, systematic plan
• Plan and develop park and recreation facilities and renovate existing
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 146 3,000 3,000 3,000
Contracts&Services 0 11,410 58,590 58,590 58,590
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 0 11,556 61,590 61,590 61,590
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Approved Approved Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
There are no positions associated with this division at this time.
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EXPENDITURE PLAN
Page 2
FUND: DONATIONS Fund: 229
Division Title: PARK MAINTENANCE Division Number: 80810
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
FIELD SUPPLIES 3,000 3,000
Total Materials and Supplies 3,000 3,000
Contracts&Services:
PROFESSIONAL SERVICES CONTRACTS 57,590 57,590
TECHNICAL SERVICES CONTRACTS 1,000 1,000
TRAVEL&MILEAGE 0 0
Total Contracts and Services 58,590 58,590
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80810
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EXPENDITURE PLAN
FUND: DONATIONS Fund: 229
Division Title: BEACH MAINTENANCE Division Number: 80820
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to beach donations for the department.
CORE SERVICES:
• Maintain beach facilities for residents and visitors
• Administer beach Capital Improvement Projects
• Provide a beach environment that is conducive to a healthy,safe and pleasurable experience
• Provide inspections and maintenance of beaches
• Provide programmed maintenance for the City's publicly owned trees in a methodical, systematic plan
• Plan and develop beach facilities and renovate existing
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 340 3,000 3,000 3,000
Contracts&Services 0 365 1,000 1,000 1,000
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 0 705 4,000 4,000 4,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Approved Approved Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
There are no positions associated with this division at this time.
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EXPENDITURE PLAN
Page 2
FUND: DONATIONS Fund: 229
Division Title: BEACH MAINTENANCE Division Number: 80820
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
FIELD SUPPLIES 3,000 3,000
Total Materials and Supplies 3,000 3,000
Contracts&Services:
PROFESSIONAL SERVICES CONTRACTS 0 0
TECHNICAL SERVICES CONTRACTS 1,000 1,000
TRAVEL&MILEAGE 0 0
Total Contracts and Services 1,000 1,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80820
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EXPENDITURE SUMMARY
PARKS AND RECREATION ACTIVITIES
DEPARTMENT: Recreation Services
DIVISIONS: Administrative Services, Recreation Services, City-Wide Special Events, Marketing, Community
Center Operations, Community Center Tiny Tot/Youth/Teen Programming, Community Center
Adult Programs, Community Center Youth Sports, Community Center Adult Sports, Community
Center Facility Rentals, Community Center Events, Senior Center Operations, Senior Center
Programs, Senior Center Events, Satellite Recreation Facilities Tiny Tot/Youth/Teens, Satellite
Recreation Facilities Youth Sports, Satellite Recreation Facilities Adult Sports, Satellite
Recreation Facility Rentals, Senior Nutrition Program and Concessions.
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Personnel 2,127,553 2,175,683 2,222,512 2,296,141 2,326,782
Materials &Supplies 122,578 158,513 234,485 222,785 247,285
Contracts &Services 1,281,320 1,424,984 1,649,105 1,597,784 1,613,193
Internal Cost Allocation 133,258 133,258 133,258 0 0
CapitalOutlay/Other 3,246 2,408 3,000 0 0
Total 3,667,955 3,894,846 4,242,360 4,116,710 4,187,260
DEPARTMENT PERSONNEL SUMMARY
(Number of Positions) FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Actual Actual Approved Proposed Proposed
Full-Time Equivalents: 18.00 18.00 17.00 17.00 17.00
DEPARTMENT FUNDING SUMMARY
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Source of Revenue(Fund) Actual Actual Projected Projected Projected
MLB Concession (101) 32,399 38,820 25,000 30,000 30,000
Special Operations Permits (101) 15,633 20,425 13,525 26,300 26,300
Property Rental (101) 26,863 121,220 102,360 0 0
Surf Instructor Fees (101) 0 0 0 30,000 30,000
Recreation Program Fees (101) 742,241 1,029,419 990,000 1,003,925 983,925
Comm. Center Facility Rentals (101) 144,882 146,398 140,000 145,000 145,000
Surf Instructor Fees (101)was 571 4,665 28,155 30,000 0 0
Senior Nutrition Grant(221) 64,273 61,399 59,000 59,000 59,000
Senior Nutrition Donations(221) 19,969 18,461 25,000 24,000 24,000
Contributions/Donations (229) 0 0 0 16,000 36,000
Total Departmental Revenue 1,050,925 1,464,297 1,384,885 1,334,225 1,334,225
General Fund Support 2,617,030 2,430,549 2,857,475 2,782,485 2,853,035
Total 3,667,955 3,894,846 4,242,360 4,116,710 4,187,260
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: PARKS & RECREATION ADMINISTRATION Division Number: 80800
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to administrative services for the department. Administrative
Services is responsible for the administration and management of the department, budgeting and financial management,special
operations permits and providing staff support to the Youth,Senior Citizen and Parks and Recreation Commissions.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people,parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 510,930 532,841 532,247 548,535 552,330
Materials&Supplies 3,794 4,131 4,635 4,635 4,635
Contracts&Services 323,669 346,960 434,964 429,847 429,847
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 838,393 883,932 971,846 983,017 986,812
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Department Director 1.00 1.00 1.00 1.00 1.00
Senior Management Analyst 1.00 1.00 1.00 1.00 1.00
Management Analyst I, II, III 1.00 1.00 1.00 1.00 1.00
Dept.Admin.Support Coordinator 1.00 1.00 0.00 0.00 0.00
Program Assistant I, 11, 111 1.00 1.00 1.00 1.00 1.00
Total Positions 5.00 5.00 4.00 4.00 4.00
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: PARKS & RECREATION ADMINISTRATION Division Number: 80800
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 1,535 1,535
REPAIR AND MAINTENANCE SUPPLIES 1,000 1,000
UNIFORMS/CLOTHING-NONPERSABLE 540 540
OTHER SUPPLIES 1,560 1,560
Total Materials and Supplies 4,635 4,635
Contracts and Services
TECHNICAL SERVICE CONTRACTS 1500 1500
MAINTENANCE CONTRACT 1,000 1,000
PUBLIC SERVICES CONTRACT 345,587 345,587
INFORMATION TECHNOLOGY CONTRACTS 61,000 61,000
INSURANCE 6,500 6,500
COMMUNICATIONS 1,200 1,200
PRINTING AND BINDING 300 300
TRAVEL&MILEAGE 1,150 1,150
TRAINING AND PROFESSIONAL DEVELOPMENT 1,670 1,670
PUBLIC OUTREACH 9,940 9,940
Total Contracts and Services 429,847 429,847
Capital Outlay/Other 0 0
Total Capital Outlay/Other 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Major Accomplishments:
1. Amended EMC 6.11 Special Operations Permits.
2. Amended EMC 9.50 Skateboarding.
3. Adoption of Resolution 2014-06 regarding the Live Well San Diego initiative.
4. Worked with the Parks and Recreation,Senior Citizen and Youth Commissions to accomplish work plans goals.
5. Financial Sustainability Project completed.
Major Projects in the Upcoming Two-Year Period
1. Implementation plan for Financial Sustainability project.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: RECREATION SERVICES Division Number: 80840
DIVISION RESPONSIBILITIES:
This division number tracks reveneus and expenditures related to recreation services for the department. Recreation Services
is responsible for the administration and management of facility operations, athletic field use allocations, recreation
programming, Sister City program, community partnerships,volunteers and providing staff support to the Youth and Parks
and Recreation Commissions.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation, Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 418,356 482,923 486,063 280,908 283,658
Materials&Supplies 17,757 16,877 23,550 28,165 28,165
Contracts&Services 112,670 115,337 125,680 8,900 8,900
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 548,783 615,137 635,293 317,973 320,723
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Superintendent 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor I, II 3.00 3.00 3.00 1.25 1.25
Total Positions 4.00 4.00 4.00 2.25 2.25
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: RECREATION SERVICES Division Number: 80840
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 500 500
FIELD SUPPLIES 24,865 24,865
REPAIR AND MAINTENANCE SUPPLIE 200 200
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 2,600 2,600
Total Materials and Supplies 28,165 28,165
Contracts and Services
TECHNICAL SERVICES CONTRACTS 0 0
INFORMATION TECHNOLOGY CONTRACTS 0 0
SPECIAL CERTIFICATIONS/LICENSE 1,100 1,100
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 3,000 3,000
TRAINING AND PROFESSIONAL DEVELOPMENT 4,800 4,800
Total Contracts and Services 8,900 8,900
Capital Outlay/Other
ADJUSTMENT 0 0
Total Capital Outlay/Other 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
1. Designated as a Playful City USA for a 7"consecutive year.
2.Awarded the California Park and Recreation Society District 12 award for best recreation program/special event for Moonlight
Beach Fest.
3.Addoption of Resolution 2014-06 regarding the Live Well San Diego initiative.
4.Worked with the Parks and Recreation and Youth Commissions to accomplish work plans goals.
5. Memorandum of Understanding(MOU)between the City of Encinitas(CITY)and Surfing Madonna Oceans Project(SMOP)to
provide a major special event at Moonlight Beach.
6.Support of the 2015 Special Olympics World Games in Los Angeles.
7. Financial Sustainability Project completed.
8.Grand Opening for Encinitas Community Park.
9.Created and implemented the Encinitas Community Park fund-raising paver project to support future park needs.
Major Projects in the Upcoming Two-Year Period Include:
1. Implementation plan for Financial Sustainability project.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: CITY-WIDE SPECIAL EVENTS Division Number: 80841
DIVISION RESPONSIBILITIES:
This division number tracks reveneus and expenditures related to city-wide special events for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 137,038 138,669
Materials&Supplies 0 0 0 16,450 16,450
Contracts&Services 0 0 0 86,300 86,300
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 239,788 241,419
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 1.15 1.15
Total Positions 0.00 0.00 0.00 1.15 1.15
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: CITY-WIDE SPECIAL EVENTS Division Number: 80841
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
FIELD SUPPLIES 16,450 16,450
REPAIR AND MAINTENANCE SUPPLIES 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
Total Materials and Supplies 16,450 16,450
Contracts and Services
TECHNICAL SERVICES CONTRACTS 46,000 46,000
INFORMATION TECHNOLOGY CONTRACTS 0 0
SPECIAL CERTIFICATIONS/LICENSES 1,400 1,400
RENTALS 35,100 35,100
COMMUNICATIONS 0 0
ADVERTISING 2,000 2,000
PRINTING AND BINDING 1,800 1,800
TRAVEL&MILEAGE 0 0
TRAINING AND PROFESSIONAL DEVELOPMENT 0 0
Total Contracts and Services 86,300 86,300
Capital Outlay/Other
ADJUSTMENT 0 0
Total Capital Outlay/Other 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80840
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: DEPARTMENT MARKETING Division Number: 80842
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to recreation marketing for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 34,510 30,564
Materials&Supplies 0 0 0 20,950 20,950
Contracts&Services 0 0 0 44,800 44,800
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 100,260 96,314
PERSONNEL DETAIL
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.30 0.30
Total Positions 0.00 0.00 0.00 0.30 0.30
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: DEPARTMENT MARKETING Division Number: 80842
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
postage 19,500 19,500
FIELD SUPPLIES 1,450 1,450
REPAIR AND MAINTENANCE SUPPLIES 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
Total Materials and Supplies 20,950 20,950
Contracts and Services
TECHNICAL SERVICES CONTRACTS 0 0
INFORMATION TECHNOLOGY CONTRACTS 0 0
SPECIAL CERTIFICATIONS/LICENSES 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 8,100 8,100
PRINTING AND BINDING 36,700 36,700
TRAVEL&MILEAGE 0 0
TRAINING AND PROFESSIONAL DEVELOPMENT 0 0
Total Contracts and Services 44,800 44,800
Capital Outlay/Other
ADJUSTMENT 0 0
Total Capital Outlay/Other 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80840
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER OPERATIONS Division Number: 80850
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Community Center operations for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 751,893 745,142 750,265 459,016 467,160
Materials&Supplies 21,869 33,958 65,400 65,410 89,910
Contracts&Services 387,671 390,723 467,791 459,272 474,672
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 3,246 2,408 3,000 0 0
Total 1,164,679 1,172,231 1,286,456 983,698 1,031,742
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Community Center Manager 1.00 1.00 1.00 1.00 1.00
Senior Center Manager 1.00 1.00 1.00 0.00 0.00
Recreation Supervisor I, II 1.50 1.50 1.50 0.25 0.25
Facilities Specialist 1.00 1.00 1.00 1.00 1.00
Program Assistant I, 11, 111 1.50 1.50 1.50 1.00 1.00
Total Positions 6.00 6.00 6.00 3.25 3.25
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
4-218
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER OPERATIONS Division Number: 80850
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 5,800 5,800
POSTAGE 500 500
FIELD SUPPLIES 4,400 4,400
REPAIR AND MAINTENANCE SUPPLIE 4,210 4,210
SMALL TOOLS&INSTRUMENTS 1,000 1,000
UNIFORMS/CLOTH IN G-N ON PERSABLE 1,500 1,500
FUEL 0 0
FURNITURE/FIXTURES<$5K 48,000 72,500
Total Materials and Supplies 65,410 89,910
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 34,187 34,178
MAINTENANCE CONTRACTS 79,085 81,457
UTILITIES-GAS&ELECTRIC 225,065 236,318
UTILITIES-WATER 16,754 18,430
UTILITIES-SEWER 2,704 2,812
CLEANING 92,287 92,287
PERMITS 0 0
RENTALS 1,200 1,200
COMMUNICATIONS 3,840 3,840
ADVERTISING 250 250
PRINTING AND BINDING 3,000 3,000
TRAVEL&MILEAGE 900 900
Total Contracts and Services 459,272 474,672
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&14-15 Major Accomplishments:
1.Community Center enhancements(lobby furniture,chairs,a/v equipment and art gallery.
2.Created new#@thecenter(Twitter)drop-in programs for teens.
3. Established 5-year center replacement/refurbishment plan.
4. Increased facility rental revenue by 15%.
Major Projects in the Upcoming Two-Year Period
1. Implementation plan for the financial sustainability project.
4-219
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER TINY TOT/YOUTH/TEEN PROGRAMMING
Division Number: 80851
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Community Center tiny tot/youth/teen programs for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 104,490 105,614
Materials&Supplies 0 0 0 6,900 6,900
Contracts&Services 0 0 0 60,400 58,460
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 171,790 170,974
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.89 0.89
Total Positions 0.00 0.00 0.00 0.89 0.89
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
4-220
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER TINY TOT/YOUTH/TEEN PROGRAMMING
Division Number: 80851
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 6,900 6,900
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 6,900 6,900
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 58,100 56,160
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 400 400
PRINTING AND BINDING 1,900 1,900
TRAVEL&MILEAGE 0 0
Total Contracts and Services 60,400 58,460
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80850
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER ADULT PROGRAMS Division Number: 80852
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Community Center adult programs for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 8,700 8,709
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 8,700 8,709
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
None 0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
There are no positions associated with this division at this time.
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EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER ADULT PROGRAMS Division Number: 80852
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 0 0
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 0 0
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 8,700 8,709
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 8,700 8,709
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80850
4-223
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER YOUTH SPORTS Division Number: 80853
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Communtiy Center youth sports for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 48,140 49,223
Materials&Supplies 0 0 0 12,000 12,000
Contracts&Services 0 0 0 14,830 14,830
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 74,970 76,053
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.30 0.30
Total Positions 0.00 0.00 0.00 0.30 0.30
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
4-224
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER YOUTH SPORTS Division Number: 80853
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 12,000 12,000
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 12,000 12,000
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 14,830 14,830
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 14,830 14,830
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80850
4-225
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER ADULT SPORTS Division Number: 80854
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Community Center adult sports for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 5,700 5,985
Materials&Supplies 0 0 0 4,500 4,500
Contracts&Services 0 0 0 9,800 9,800
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 20,000 20,285
PERSONNEL DETAIL:
Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
'osition Titles: Actual Approved Proposed Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
4-226
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER ADULT SPORTS Division Number: 80854
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 4,500 4,500
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 4,500 4,500
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 9,800 9,800
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 9,800 9,800
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80850
4-227
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER FACILITY RENTALS Division Number: 80857
DIVISION RESPONSIBILITIES:
This division number tracks reveneus and expenditures related to Community Center facility rentals for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 93,424 94,547
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 0 2,940
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 93,424 97,487
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Program Assistant I, 11, 111 0.00 0.00 0.00 1.00 1.00
Total Positions 0.00 0.00 0.00 1.00 1.00
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
4-228
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: COMMUNITY CENTER FACILITY RENTALS Division Number: 80857
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 0 0
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 0 0
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 0 2,940
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 0 2,940
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80850
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: SENIOR CENTER OPERATIONS Division Number: 80860
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Senior Center operations for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 210,880 220,194
Materials&Supplies 0 0 0 10,075 10,075
Contracts&Services 0 0 0 3,710 3,710
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 224,665 233,979
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Senior Center Manager 0.00 0.00 0.00 1.00 1.00
Recreation Supervisor I, II 0.00 0.00 0.00 0.20 0.20
Program Assistant I, 11, 111 0.00 0.00 0.00 0.50 0.50
Total Positions 0.00 0.00 0.00 1.70 1.70
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
4-230
EXPENDITURE PLAN
Page 2
FUND: GENERAL Fund Number: 101
Division Title: SENIOR CENTER OPERATIONS Division Number: 80860
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 1,100 1,100
POSTAGE 0 0
FIELD SUPPLIES 1,185 1,185
REPAIR AND MAINTENANCE SUPPLIES 2,790 2,790
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTH IN G-N ON PERSABLE 1,000 1,000
FUEL 4,000 4,000
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 10,075 10,075
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 0 0
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 600 600
RENTALS 0 0
COMMUNICATIONS 360 360
ADVERTISING 250 250
PRINTING AND BINDING 2,500 2,500
TRAVEL&MILEAGE 0 0
Total Contracts and Services 3,710 3,710
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&FY 14-15 Major Accomplishments
1. Established a senior awards program.
2. Worked with the Senior Citizen Commission to accomplish work plan goals.
3. Accepted sponsorship to further enhance senior themed events.
4. Provided ten nutrition education and in-service trainings.
5. Scored high marks for the County of San Diego Department of Environmental Health food inspection.
6. Managed 50 volunteers working over 3,725 hours to support the Senior Nutrition Program.
Major Projects in the Upcoming Two-Year Period
1. Implementation plan for the financial sustainability project.
4-231
EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: SENIOR CENTER PROGRAMS Division Number: 80861
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Senior Center programs for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 104,952 106,743
Materials&Supplies 0 0 0 1,100 1,100
Contracts&Services 0 0 0 68,230 68,230
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 174,282 176,073
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.76 0.76
Total Positions 0.00 0.00 0.00 0.76 0.76
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SENIOR CENTER PROGRAMS Division Number: 80861
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 1,100 1,100
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 1,100 1,100
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 60,490 60,490
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 500 500
TRAVEL&MILEAGE 7,240 7,240
Total Contracts and Services 68,230 68,230
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80860
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FUND: GENERAL Fund Number: 101
Division Title: SENIOR CENTER EVENTS Division Number: 80865
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to Senior Center events for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 2,028 2,129
Materials&Supplies 0 0 0 6,500 6,500
Contracts&Services 0 0 0 5,500 5,500
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 14,028 14,129
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Approved Approved Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SENIOR CENTER EVENTS Division Number: 80865
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 6,500 6,500
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 6,500 6,500
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 5,500 5,500
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 5,500 5,500
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80860
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FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES Division Number: 80870
DIVISION RESPONSIBILITIES:
This division number is for future Parks and Recreation Department use.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 0 0
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 0 0
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 0 0
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES Division Number: 80870
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 0 0
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 0 0
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 0 0
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 0 0
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&FY 14-15 Major Accomplishments
1.Created and implemented a City Athletic Field Use Guidelines and Application.
2.Addresses replacement needs for the Glen Park Scout House with exterior and interior painting and new flooring.
3. Modified field closure schedule to optimize maintenance needs with field play time.
Major Projects in the Upcoming Two-Year Period
1. Implementation plan for the financial sustainability project.
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES - TINY TOT/YOUTH/TEENS
Division Number: 80871
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to satellite recreational facilities tiny tots/youth/teens for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 107,712 110,156
Materials&Supplies 0 0 0 22,500 22,500
Contracts&Services 0 0 0 123,750 123,750
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 253,962 256,406
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.65 0.65
Total Positions 0.00 0.00 0.00 0.65 0.65
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES - TINY TOT/YOUTH/TEENS
Division Number: 80871
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 22,500 22,500
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 22,500 22,500
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 123,750 123,750
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 123,750 123,750
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80870
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES YOUTH SPORTS
Division Number: 80873
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to satellite recreational facilities youth sports for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 36,719 37,011
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 136,725 135,725
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 173,444 172,736
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.33 0.33
Total Positions 0.00 0.00 0.00 0.33 0.33
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES YOUTH SPORTS
Division Number: 80873
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 0 0
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 0 0
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 136,725 135,725
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 136,725 135,725
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80870
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES ADULT SPORTS
Division Number: 80874
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to satellite recreational facilities adult sports for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 21,356 21,872
Materials&Supplies 0 0 0 2,400 2,400
Contracts&Services 0 0 0 4,850 4,850
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 28,606 29,122
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.12 0.12
Total Positions 0.00 0.00 0.00 0.12 0.12
Part-Time/Hourly Contract Staff
Part-time/hourly staff assist with event productions,facility rentals,general customer service and recreaton programming.
Part-time/hourly staff serve on an as-needed basis and typically do not maintain a permanent work schedule.
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES ADULT SPORTS
Division Number: 80874
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 21400 2,400
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 2,400 2,400
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 4,850 4,850
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 4,850 4,850
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80870
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EXPENDITURE PLAN
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES RENTALS Division Number: 80877
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to satellite recreational facility rentals for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 0 30,370 30,564
Materials&Supplies 0 0 0 0 0
Contracts&Services 0 0 0 5,700 5,700
Internal Cost Allocation 0 0 0 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 0 0 0 36,070 36,264
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 0.00 0.00 0.00 0.30 0.30
Total Positions 0.00 0.00 0.00 0.30 0.30
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Page 2
FUND: GENERAL Fund Number: 101
Division Title: SATELLITE RECREATION FACILITIES RENTALS Division Number: 80877
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OFFICE SUPPLIES 0 0
POSTAGE 0 0
FIELD SUPPLIES 0 0
REPAIR AND MAINTENANCE SUPPLIES 0 0
SMALL TOOLS&INSTRUMENTS 0 0
UNIFORMS/CLOTHING-NONPERSABLE 0 0
FUEL 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 0 0
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 5,700 5,700
MAINTENANCE CONTRACTS 0 0
UTILITIES-GAS&ELECTRIC 0 0
UTILITIES-WATER 0 0
UTILITIES-SEWER 0 0
CLEANING 0 0
PERMITS 0 0
RENTALS 0 0
COMMUNICATIONS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
TRAVEL&MILEAGE 0 0
Total Contracts and Services 5,700 5,700
Capital Outlay
PURCHASE OF FIXED ASSETS 0 0
Total Capital Outlay 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80870
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EXPENDITURE PLAN
FUND: SENIOR NUTRITION GRANT Fund Number: 221
Division Title: SENIOR NUTRITION PROGRAM Division Number: 80860
DIVISION RESPONSIBILITIES:
The Senior Nutrition Program division number is responsible for the administration and management of the senior
nutrition program.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
146 Fund 146 Fund 221 Fund 221 Fund 221 Fund
Personnel 60,154 59,360 67,363 67,363 67,363
Materials&Supplies 1,709 982 4,400 1,200 1,200
Contracts&Services 54,816 56,631 54,380 53,880 53,880
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Tota 1 116,679 116,973 126,143 122,443 122,443
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Approved Approved Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
Note:Contract Employees are provided via grant funding (Grant does not cover the entire expense)
Senior Center Nutrition Grant includes,nutrition site coordinator,office assistant,kitchen assistant and van driver.
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EXPENDITURE PLAN
Page 2
FUND: RECREATION PROGRAMS Fund Number: 221
Division Title: SENIOR NUTRITION PROGRAM Division Number: 80860
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
FIELD SUPPLIES 1,200 1,200
Total Materials and Supplies 1,200 1,200
Contracts&Services:
PROFESSIONAL SERVICES CONTRACTS 53,500 53,500
COMMUNICATIONS 100 100
TRAVEL&MILEAGE 280 280
Total Contracts and Services 53,880 53,880
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80860
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EXPENDITURE PLAN
FUND: DONATIONS Fund Number: 229
Division Title: RECREATION PROGRAMS Division Number: 80840
DIVISION RESPONSIBILITIES:
This division number tracks revenues and expenditures related to recreation donations for the department.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access to recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to healthy,safe and exceptional experiences
• Create community through people, parks and programs
• Provide staff support to the Parks and Recreation,Senior and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 0 0 6,000 3,000 3,000
Materials&Supplies 0 0 14,000 14,000 14,000
Contracts&Services 0 0 10,000 13,000 13,000
Internal Cost Allocation 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Total 0 0 30,000 30,000 30,000
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Approved Approved Proposed Proposed
0.00 0.00 0.00 0.00 0.00
Total Positions 0.00 0.00 0.00 0.00 0.00
There are no positions associated with this division at this time.
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Page 2
FUND: DONATIONS Fund Number: 229
Division Title: RECREATION PROGRAMS Division Number: 80840
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
OTHER SUPPLY 14,000 14,000
Total Materials and Supplies 14,000 14,000
Contracts&Services:
PROFESSIONAL SERVICES CONTRACTS 0 0
TECHNICAL SERVICES CONTRACTS 8,000 8,000
RENTALS 5,000 5,000
Total Contracts and Services 13,000 13,000
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
Accomplishments and Major Work Projects are listed under Division 101-80840
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EXPENDITURE PLAN
FUND: RECREATION PROGRAMS Fund Number: 571
Division Title: RECREATION PROGRAMS Division Number: 80840
DIVISION RESPONSIBILITIES:
The Recreation Programs Division is responsible for the administration and management of recreation programming.
CORE SERVICES:
• Promote active lifestyles and community health by furthering access recreational opportunities
• Provide diverse recreational opportunities and programs for people and pets
• Provide an environment that is conducive to a healthy,safe and pleasurable experience
• Create community through people, parks and programs with additional support of community partnerships
• Provide staff support to the Parks and Recreation, Senior Citizen and Youth Commissions
EXPENDITURE SUMMARY:
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Expenditures by Category: Actual Actual Approved Proposed Proposed
Personnel 386,220 355,417 380,574 0 0
Materials&Supplies 77,449 102,079 116,500 0 0
Contracts&Services 402,494 503,558 496,700 0 0
Internal Cost Allocation 133,258 133,258 133,258 0 0
CapitalOutlay/Other 0 0 0 0 0
Total 999,421 1,094,312 1,127,032 0 0
PERSONNEL DETAIL:
(Number of Positions)
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17
Position Titles: Actual Actual Approved Proposed Proposed
Recreation Supervisor I, II 2.00 2.00 2.00 0.00 0.00
Recreation Leader 0.00 0.00 0.00 0.00 0.00
Program Assistant I, 11, 111 1.00 1.00 1.00 0.00 0.00
Total Positions 3.00 3.00 3.00 0.00 0.00
Contracts:Temporary/Part-time/Seasonal
Program Site Supervisors, Program Assistants,and Office Assistants
This fund(571-80840)has been inactivated for FY15-16 and FY16-17. All revenues and expenses for the
Recreation Services can be found in Fund 101-80840.
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EXPENDITURE PLAN
Page 2
FUND: RECREATION PROGRAMS Fund Number: 571
Division Title: RECREATION PROGRAMS Division Number: 80840
MAJOR NON-PERSONNEL EXPENSE ITEMS:
Materials&Supplies: FY 15-16 FY 16-17
POSTAGE 0 0
OTHER SUPPLIES 0 0
FURNITURE/FIXTURES<$5K 0 0
Total Materials and Supplies 0 0
Contracts&Services:
TECHNICAL SERVICES CONTRACTS 0 0
INFORMATION TECHNOLOGY CONTRACTS 0 0
RENTALS 0 0
ADVERTISING 0 0
PRINTING AND BINDING 0 0
Total Contracts and Services 0 0
Interanl Costs
INTERNAL COST ALLOCATION 0 0
Total Internal Costs 0 0
ACCOMPLISHMENTS AND MAJOR WORK PROJECTS:
FY 13-14&FY 14-15 Major Accomplishments:
1. Designated as a Playful City USA for a 7th consecutive year.
2. Awarded the California Park and Recreation Society Award of Excellence for Facility Design of the Moonlight
Beach Improvement Project(State award).
3. Awarded the California Park and Recreation Society District 12 Achievement Award for Facility Design of the
Moonlight Beach Improvement Project(District award).
4. Awarded the California Park and Recreation Society District 12 award for best recreation program/special event for
Moonlight Beach Fest.
5. Created and implemented a City Athletic Field Use Guidelines and Application.
6. Amended EMC 6.11 Special Operations Permits and EMC 9.50 Skateboarding.
7. YMCA lease extension for use of Ecke Fields.
8. Off-Leash dog area community workshop.
9. Adoption of Resolution 2014-06 regarding the Live Well San Diego initiative.
10.Worked with the Parks and Recreation,Senior Citizen and Youth Commissions to accomplish work plans goals.
11.Memorandum of Understanding(MOU)between the City of Encinitas(CITY)and Surfing Madonna Oceans Project
(SMOP)to provide a major special event at Moonlight Beach.
12.Naming the dog park located at Encinitas Community Park the Maggie Houlihan Memorial Dog Park.
13.Developed a new Administrative Policy C030 Naming of City Land,Facilities and Amenities.
14.Support of the 2015 Special Olympics World Games in Los Angeles.
15.Financial Sustainability Project completed.
16.Grand Opening for Encinitas Community Park.
17.Created and implemented the Encinitas Community Park fund-raising paver project to support future park needs.
18.Community Center enhancements(lobby furniture,chairs,AV equipment).
Major Projects in the Upcoming Two-Year Period
1.This fund has been inactivated.The budget has been moved to Fund 101-80840.
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441'y,
CITY
or-
PPENDIX •
RESOLUTION ADOPTING FY2015-16
OPERATING BUDGET and CIP PROGRAM
RESOLUTION 2015-32
A RESOLUTION OF THE CITY OF ENCINITAS CITY COUNCIL
ADOPTING THE FISCAL YEAR 2015-16 OPERATING BUDGET
AND 2015-16 CAPITAL IMPROVEMENT PROJECT PROGRAM
BUDGET WITH APPROPRATIONS FOR FISCAL YEAR 2015-16
WHEREAS, each year the City Council adopts an Operating Budget for revenues and
expenditures for the City of Encinitas for the upcoming year; and
WHEREAS, each year the City Council adopts a Capital Improvement Project Program
with appropriations for the upcoming year; and
WHEREAS, the City Council desires to make provision for a level of service
commensurate with the needs of the City; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2015-16 Operating
Budget Report, and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2015-16 Capital
Improvement Project Program Report.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Encinitas
does hereby adopt the Annual Operating Budget for Fiscal Year 2015-16 as summarized by
Schedule A attached hereto, and
BE IT FURTHER RESOLVED that the City Council of the City of Encinitas does hereby
adopt the Capital Improvement Project Program Budget for Fiscal Year 2015-16 as summarized
by Schedule A.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Encinitas on the 10th day of June, 2015, by the following vote, to wit:
AYES: Blakespear, Gaspar, Kranz, Muir, Shaffer.
NAYS: None.
ABSENT: None.
ABSTAIN: None.
Kristin s ar, Mayor
ATTEST:
4
Kathy llywo , City Clerk
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Attachment 1
Attachment to Resolution No. 2015-32 City of Encinitas
Page 1 of 2
Schedule A
Budget Summary-FY2015-16
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Fund Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
FUND NAME # (+3A-5+(6. 9)) (+2+10)
GOVERNMENTFUNDS
General Fund 101 10,870,838 63,671,456 55,432,366 1,174,360 (2,633,287) (4,994,187) (4,769,090) (3,455,838) 7,415,000
Contingency Reserves(20%of Operating Expend 101 10,614,667 358,180 10,972,847
Budget Stabilization Reserve(2%of revenues) 101 1,158,884 114,545 1,273,429
INFRASTRUCTURE FUNDS
Slate Gasoline Taxes 201 259,272 1,380,849 (1,085,652) (295,197) 259,272
Slate Capital Grants 203 1,700,000 (1,700,000)
Traci Program(Prop A Sales Tax) 211 (114,412) 2,473,000 (2,615,000) (142,000) (256,412)
Coastal Zone Management Fund 212 608,180 300,000 238,599 (225,000) (163,599) 444,581
Federal Capital Grants 223
Federal TDA Grants 224
GRANTFUNDS
Slate Law Enforcement Grant 202 100,000 100,000
Government Education Access 213 739,699 425,895 187,345 (947,290) (708,740) 30,959
Solid Waste,Recycling and HHW 214 852,497 426,250 462,262 (36,012) 816,485
Asset Forfeiture 215 94,236 533 10,197 (9,664) 84,572
Senior Nutrition Grant 221 4,396 83,000 122,443 46,539 7,096 11 492
Comm Devel Block Grant(CDBG) 222 64 393,741 208,800 11,059 (196,000) 64
HOME Entitlement Program 227 1,445 6,107 4,662
Federal Law Enforcement Grant 228 10,000 10,000
Donations 8 Contributions 229 226,469 583,000 245,590 75,000 (472,000) (59,590) 166,879
DEVELOPMENT IMPACT FUNDS
Park Improvement Fees 231 585,863 151,460 151,460 737,323
Park Acquisition Fees 232 1,223,184 203,119 203,119 1,426,303
Traffic Mitigation Fees 233 1,386,880 388,303 (852,000) (463,697) 923,183
RTCIP-(Regional Arterial System)Fee 234 47,227 922,704 (576,000) 346,704 393,931
Open Space Acquisition Fees 235 70,211 34,049 34,049 104,260
Recreational Trails Fees 236 21,161 6,531 6,531 27,692
Community Facilibes Fees 237 45,680 (45,680)
Fire Mitigation Fees 238 43,028 (43,028)
Flood Control Mifigalion Fees 239 376,560 51,139 (75,000) (23,861) 352,699
In Lieu Fees Curb Gutter Sidewalks 251 12,515 24 24 12,539
In Lieu Fees Underground Utilities 252 470,215 1,885 1,885 472,100
Affordable Housing 253 1,355,237 2,000 2,000 1,357,237
MUNICIPAL IMPROVEMENT DISTRICTS
Villanitas Road M I D 291 252,600 11,760 20,805 (9,045) 243,555
Cerro Street M.I.D. 292 297,370 40,700 35,837 4,863 302,233
Village Park M.I.D 293 131,189 33,010 45,013 (12,003) 119,186
Wiro Park M.I.D. 294 710 11,010 19,099 8,400 311 1,021
Encinitas Lighting Landscape District 295 477,140 1,231,550 1,422,776 (100,000) (291,226) 185,914
Encinitas Ranch Lighting Landscape 297 1,251,366 622,620 503,723 118,897 1,370,263
ENCINITAS PUBLIC FINANCING AUTHORITY
Debt Service Fund 301 (417) 240 477,242 477,002 (417)
Encinitas Public Finance Authority 302 18,577 37,240 4,554,425 4,517 185 18,577
CAPITAL IMPROVEMENT FUNDS
Capital Project Fund 401 11,590,578 11,590,578
Facility Maintenance Fund 402 1,362,000 1 000 000 1,232,000 870,000 870,000
TOTAL GOVERNMENTAL FUNDS 33,292,378 75,387,221 64,102,629 12,952,578 2,320,020 (3,807,647) (3,155,611) 30,136,767
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Attachment 1
Attachment to Resolution No 2015-32 City of Encinitas
Page 2 of 2
Schedule A
Budget Summary-FY2015-16
(Column 1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
Unassigned Approved Approved Interfund Interfund Interfund Interfund Current Unassigned
Fund Revenue Operating Capital Transfers Transfers Transfers Transfers Year Projected
Fund Balance Projections Expenditures Expenditures In Out Debt Service Capital Summary Fund Balance
FUND NAME # (-3-4-5+(6..9)) (.2+10)
CARDIFF SANITARY DMSION FUNDS
Operations 511 1,285,056 4,801,711 3,556,420 (930,347) 314,944 1,600,000
Capital Replacement 512 1,700,185 3,664,762 930,347 (2,734,415) (1,034,230)
Capital Expansion 513 579,495 51,255 51,255 630,750
TOTAL CSD FUNDS 3,564,736 4,852,966 3,556,420 3,664,762 (2,368,216) 1,196,520
ENCINITAS SANITARY DIVISION FUNDS
Operations 521 1,407,377 2,839,344 1499,854 (1,496,940) (157,450) 1,249,927
Capital Replacement 522 3,765,659 1,316,587 1,496,940 120,353 3,886,012
Capital Expansion 523 2,093,374 72,360 72,360 2,165,734
TOTAL ESD FUNDS 7,266,410 2,911,704 1499,854 1,376,587 35,263 7,301,673
OTHER ENTERPRISE FUNDS
Section 8 Housing-Admin 551 (17,000) 208,480 275,713 67,043 (190) (17 190)
Section 8 Housing-HAP 552 (27 100) 971,447 986,500 (15,053) (42,153)
Pacific Pines Affordable Housing 561 386,881 219,342 221,879 13,327 10,790 397,671
Recreation Programs 571 226,469 1,135,225 987,711 10,000 157,514 383,983
Jr Lifeguard Program 572 67,607 205,621 209,032 (3,411) 64,196
TOTAL OTHER ENTERPRISE FUNDS 636,857 2,740,115 2,680,835 90,370 149,650 786,507
INTERNAL SERVICE FUNDS
Self-Insurance Fund 601 3,247,673 1,005,687 1,880,550 894,257 19,394 3,267,067
Wastewater Support 611 (7,300) 1,044,337 924,037 (113,000) 7,300
Fleet Maintenance 621 (7,752) 596,820 596,820 (7,752)
Vehicle Replacement 622 364,732 10,000 328,000 113,000 (205,000) 159,732
Mach Equipment Replacement 623 485,538 10,000 140,000 125,000 (5,000) 480,538
Fire Apparatus Replacement 624 817,560 525,000 875,855 378,000 27,145 844,705
TOTAL INTERNAL SERVICE FUNDS 4,900,451 3,191,844 4,745,262 1,510,257 (113,000) (156,161) 4,744,290
TOTALS ALL FUNDS 49,660,832 89,083,850 76,585,000 17,993,927 3,920,647 (3,920,647) (5,495,075) 44,165,757
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CITY OF
APPENDix •
RESOLUTION ADOPTING
ANNUAL APPROPRIATIONS LIMIT
RESOLUTION 2015-33
A RESOLUTION OF THE CITY OF ENCINITAS DETERMINING
AND ADOPTING THE APPROPRATION LIMIT FOR FISCAL
YEAR 2015-16 IN ACCORDANCE WITH ARTICLE XIII-B OF THE
CONSTITUTION OF THE STATE OF CALIFORNIA
WHEREAS, each year the City of Encinitas City Council is required under Section 7910
of Chapter 1205 of the California State Statutes of 1980 to establish an appropriations' limit by
resolution; and
WHEREAS, the City Council desires to make provision for a level of service
commensurate with the needs of the City; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Encinitas
does, hereby, adopt the appropriations' limit for Fiscal Year 2015-16 at $99,548,585 and as
summarized by the schedule attached hereto.
PASSED AND ADOPTED at a meeting of the City Council on the 10th day of June,
2015, by the following vote, to wit:
AYES: Blakespear, Gaspar, Kranz, Muir, Shaffer.
NAYS: None.
ABSENT- None.
ABSTAIN: None.
is ' aspar, ayo
ATTEST:
Kathy H ywoo , City Clerk
B-2
City of Encinitas
Schedule of Annual Appropriation Limitation
For Fiscal Year 2015-16
Fiscal year 2014-15 appropriation limit, adopted 95,143,444
A. Per Capita Cost of Living adjustment 1.0382
B Population adjustment 1.0078
Change Factor(A x B) 1.0463
Increase in appropriation limit 4,405,141
Fiscal year 2015-16 appropriation limit $ 99,548,585
Projected Revenues from Proceeds of Taxes $ 60,600,756
Remaining appropriation capacity $ 38,947,830
Percentage under Appropriation Limitation 3912%
Article XIIIB of the California Constitution, more commonly known as the Annual
Appropriation Limitation or "Gann Limit", specifies the amount of allowable revenue the City
of Encinitas can appropriate from the proceeds of taxes. In accordance with Proposition 111 and
SB 88 (Chapter 60-90) the Appropriation Limitation is calculated utilizing a format based on the
percentage of growth in California Per Capita Income and County population. The City's
Appropriations Subject to the Limit are well below the approved Appropriations Limit. As part
of the City's annual audit, an independent accounting firm reviews the calculations for
compliance.
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CITY OF
APPENDIX •
POSITION TITLES and PAY RANGES
POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
FISCAL YEAR 2015-16
1%Increase Effective July 1,2015
MONTHLY MONTHLY
PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Intern 11 2,849 3,636
Program Assistant 1 11 2,849 3,636
Finance Technician 1 13 3,491 4,455
Geographic Information Systems Technician 1 13 3,491 4,455
Heavy Equipment Mechanic 1 13 3,491 4,455
Human Resources Technician 1 13 3,491 4,455
Information Technology Technician 1 13 3,491 4,455
Program Assistant 11 13 3,491 4,455
Utility&Maintenance Technician 1 13 3,491 4,455
Finance Technician 11 21 3,631 4,865
Human Resources Technician 11 21 3,631 4,865
Program Assistant 111 21 3,631 4,865
Utility&Maintenance Technician 11 21 3,631 4,865
Department Administrative Support Coordinator 22 3,936 5,275
Facilities Specialist 22 3,936 5,275
Finance Technician 111 22 3,936 5,275
Geographic Information Systems Technician 11 22 3,936 5,275
Heavy Equipment Mechanic 11 22 3,936 5,275
Information Technology Technician 11 22 3,936 5,275
Planner 1 22 3,936 5,275
Program Coordinator 22 3,936 5,275
Utility&Maintenance Technician 111 22 3,936 5,275
Accountant 1 23 4,242 5,684
Code Enforcement Officer 1 23 4,242 5,684
Engineering Specialist 1 23 4,242 5,684
Heavy Equipment Mechanic 111 23 4,242 5,684
Planner 11 23 4,242 5,684
Recreation Supervisor 1 23 4,242 5,684
Stormwater Environmental Specialist 1 23 4,242 5,684
Utility&Maintenance Technician IV 23 4,242 5,684
Accountant 11 24 4,624 6,197
Code Enforcement Officer 11 24 4,624 6,197
Deputy City Clerk 24 4,624 6,197
Deputy Fire Marshal 1 24 4,624 6,197
Engineering Specialist 11 24 4,624 6,197
Executive Secretary 24 4,624 6,197
Finance Analyst 1 24 4,624 6,197
Geographic Information Systems Analyst 1 24 4,624 6,197
Human Resources Analyst 1 24 4,624 6,197
Information Technology Analyst 1 24 4,624 6,197
Management Analyst 1 24 4,624 6,197
Parks&Beach Supervisor 1 24 4,624 6,197
Planner 111 24 4,624 6,197
Recreation Supervisor 11 24 4,624 6,197
Risk/Safety Analyst 1 24 4,624 6,197
Stormwater Environmental Specialist 11 24 4,624 6,197
Code Enforcement Officer 111 25 5,083 6,812
Deputy Fire Marshal 11 25 5,083 6,812
Engineering Specialist 111 25 5,083 6,812
Finance Analyst 11 25 5,083 6,812
Fleet Maintenance Supervisor 25 5,083 6,812
Human Resources Analyst 11 25 5,083 6,812
Management Analyst 11 25 5,083 6,812
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POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
FISCAL YEAR 2015-16
Parks&Beach Supervisor II 25 5,083 6,812
Risk/Safety Analyst II 25 5,083 6,812
Stormwater Environmental Specialist III 25 5,083 6,812
Utility&Maint Field Supervisor 25 5,083 6,812
Geographic Information Systems Analyst II 41 5,205 7,325
Information Technology Analyst II 41 5,205 7,325
Planner IV 41 5,205 7,325
Utility&Maintenance Supervisor 1 41 5,205 7,325
Arts Administrator 42 5,496 7,734
Finance Analyst 111 42 5,496 7,734
Geographic Information Systems Analyst 111 42 5,496 7,734
Human Resources Analyst 111 42 5,496 7,734
Information Technology Analyst 111 42 5,496 7,734
Management Analyst 111 42 5,496 7,734
Recreation Center Manager 42 5,496 7,734
Risk&Safety Analyst 111 42 5,496 7,734
Senior Deputy Fire Marshal 42 5,496 7,734
Utility&Maintenance Supervisor 11 42 5,496 7,734
Code Enforcement Manager 43 5,787 8,143
Communications Officer 43 5,787 8,143
Finance Manager 1 43 5,787 8,143
Human Resources Supervisor 43 5,787 8,143
Information Technology Project Manager 43 5,787 8,143
Program Administrator 43 5,787 8,143
Senior Management Analyst 43 5,787 8,143
Engineer 1 44 6,152 8,656
Environmental Project Manager 44 6,152 8,656
Information Technology Supervisor 44 6,152 8,656
Senior Planner 1 44 6,152 8,656
Engineer 11 45 6,589 9,271
Senior Planner 11 45 6,589 9,271
Superintendent 45 6,589 9,271
Utility&Maintenance Supervisor 11 - Wastewater 45 6,589 9,271
Deputy Director -Public Works 61 6,622 9,784
Finance Manager 11 61 6,622 9,784
Senior Management Analyst -Public Works 61 6,622 9,784
Finance Manager 111 62 6,899 10,193
Principal Planner 1 62 6,899 10,193
Assistant to the City Manager 63 7,176 10,603
Deputy Director -Planning &Building 63 7,176 10,603
Senior Engineer 63 7,176 10,603
Deputy City Engineer 64 7,523 11,115
Deputy Director -Engineering 64 7,523 11,115
Department Manager I/Chief Information Officer 1 64 7,523 11,115
Department Manager 11/Chief Information Officer 11 65 8,336 12,317
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POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
FISCAL YEAR 2015-16
1%Increase Effective July 1,2015
MONTHLY MONTHLY
PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Department Director- City Clerk 81 8,156 10,409
Department Director 1 81 8,156 12,652
Department Director 11 82 8,420 13,062
Deputy City Manager 82 8,420 13,062
Department Director 111 83 8,967 13,911
Department Director IV 84 9,415 14,606
Effective September 1,2015
CLASSIFICATION TITLE GRADE LOW HIGH
City Manager 15,000 19,833
1%Increase Effective July 1,2015
MONTHLY MONTHLY
MARINE SAFETY POSITIONS PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Marine Safety Sergeant S85 4,489 6,015
Marine Safety Lieutenant S86 4,894 6,558
Marine Safety Captain S87 6,510 9,161
2.75%Increase Effective July 1,2015
MONTHLY MONTHLY
SAFETY FIRE POSITIONS PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Fire Battalion Chief S98 7,500 11,081
Fire Marshal S88 7,147 10,559
Deputy Fire Chief S96 9,374 13,849
Department Director- Fire Chief S97 10,162 15,765
2.75%Increase Effective July 1,2015
SAFETY FIRE POSITIONS HOURLY
CLASSIFICATION TITLE GRADE PAY RATE
Probationary Firefighter/Paramedic S90 24.6108
Firefighter/Paramedic III S91 28.9176
Firefighter/Paramedic 11 S92 29.5327
Firefighter/Paramedic I S93 30.4558
Fire Engineer S94 30.7633
Fire Captain S95 36.4460
Effective January 9,2008
CITY COUNCIL MONTHLY
CLASSIFICATION TITLE GRADE RATE
City Council Member 86 1186
Mayor 1186
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CITY OF
APPENDix •
RESERVE POLICY
CITY OF ENCINITAS
CITY COUNCIL POLICY
Policy Title: Reserves— General Fund Section: Finance
Responsible Department: Finance Number: F010
Approved By: City Council Date Approved: 1987
Last Amendment.,August 20, 2008
SECTION 1: Philosophy
Sound financial management includes a practice of maintaining an appropriate reserve for
contingencies. The City maintains fund or working capital balances to preserve the City's credit
worthiness and to adequately provide for:
• Economic uncertainties, local disasters or catastrophic events, and other financial
hardships or downturns in the local or national economy
• Contingencies for unforeseen operating or capital needs
• Uninsured losses
• Cash flow requirements
This reserve policy shall be periodically reviewed to insure that it is consistent with the current conditions
and situations facing the City.
SECTION 11: Definitions
A. General Fund — A single entity that supports all services (e.g., law enforcement, fire) not
assigned to other funds. Each local government has only one general fund. This is the City of Encinitas'
largest and most discretionary fund.
B. Fund Balances — Fund balances represent the net assets of a fund. Net current assets
generally represent a fund's assets (cash, receivables, etc.) less its liabilities. Portions of a fund's balance
may be reserved, designated or restricted for future expenditures as a result of City policy, terms and
conditions of agreements with outside parties, governmental regulations, laws, or other restricts which the
City cannot unilaterally alter.
C. Reserves- the non-obligated balance that is available at the end of each budget year.
SECTION 111: General Fund Reserves
A. A Contingency Reserve will be budgeted each year. The target amount for this reserve shall
be reset each year to twenty percent of operating expenditures (excludes debt service and self-insurance
fund payments and capital expenditures). The Contingency reserves will be used to provide for temporary
financing of unanticipated extraordinary needs of an emergency nature and will be drawn down as the
funding source of last resort. This reserve is intended to act as a short-term solution to fiscal needs. The
Contingency Reserve is to be used to buy time to find long-term solutions to structural fiscal deficiencies.
Examples of events that could trigger the use of reserves include unexpected liability created by Federal
D-2
or State legislative action (e.g., takeaways), spikes in utility costs, and catastrophic events such as
earthquakes or fires which would delay the payment of revenues.
B. A Budget Stabilization Reserve will be budgeted each year. The target amount for this
reserve shall be reset each year to two percent of operating revenues. The Budget Stabilization Reserve
is intended to guard against recessionary impacts to revenues and protect service levels during difficult
fiscal times and should be used to temporarily restore the budget when revenues come in lower than
anticipated.
C. Any fund balance that is not allocated to the Contingency Reserve or Budget Stabilization
Reserve will be deposited into the Undesignated Fund Balance or Future Projects Reserves. This
reserve is used to fund off-cycle appropriations such as project cost overruns or projects/programs
identified outside of the budget process. This reserve will be maintained at sufficient levels to provide
working capital and to accommodate required adjustments to project budgets and off-cycle
program/service needs.
SECTION IV: Appropriation/Expenditure of Reserve Funds
A. Funds shall be appropriated from the reserves only after the Finance Director and the City
Manager have prepared an analysis and presented it to the City Council. The analysis shall provide
sufficient evidence to establish that the remaining reserves are adequate to offset potential downturns in
revenue sources and provide a sufficient cash balance for daily financial needs. The analysis shall
address the nature of the proposed expenditure and the revenue requirement in subsequent budget years,
it any.
B. A four fifth (415) vote of the whole City Council is required for any appropriation and
expenditure of funds from the reserves as noted above.
SECTION V. Replenishment of Reserves
Any budget surplus at the end of the year should be allocated first to restore reserves to their target level.
All budgetary savings will be applied to the reserves until they are fully replenished.
SECTION VI: Other
A. In accordance with generally accepted accounting principles and practices, all designations of
unreserved General Fund fund balance will appear in the Notes to Financial Statements of the
Comprehensive Annual Financial Report.
B. Establishment of the aforementioned policies does not preclude the Council from exceeding
the reserve target amounts or setting aside additional funds for a specific project, program or capital item.
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441'y,
CITY
or-
PPENDIX •
ASSUMPTION TABLE FOR BUDGET DEVELOPMENT
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Baseline Revenues/Expenditures-City of ncinitas
Table used as a guideline to calculate projected revenues and expenditures for operating budget and sic-year financial plan
REVENUES 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21
General Fund
1 Property Taxes,Current Secured 29,800,000 3.4% 3.5% 3.5% 3.5% 3.5
2 Property Taxes in Lieu of VLF 6,078,376 3.5% 3.5% 3.5% 3.5% 3.5
3 All Other Property Taxes 2,200,000 3.5% 3.5% 3.5% 3.5% 3.5
4 Sales and Use Tax 13,685,188 -2.0% 2.5% 2.5% 2.5% 2.5
5 Sales Tax Triple Flip'
6 Transient Occupancy Tax(TOT)-Also Sand Fund 212 1,102,000 2.0% 2.0% 2.0% 2.0% 2.0
7 Short Term Vacation Rentals 400,000 2.0% 2.0% 2.0% 2.0% 2.0
8 Documentary Transfer Tax 500,000 2.0% 2.0% 2.0% 2.0% 2.0
9 All Franchise Taxes 2,197,000 1.0% 1.0% 1.0% 1.0% 1.0
10 Licenses and Permits 250,000 2.0% 2.0% 2.0% 2.0% 2.0
11 All Other Intergovernmental 500,679 2.0% 2.0% 2.0% 2.0% 2.0
12 Internal Cost Allocation Charges 1,327,782 0.0% 0.0% 0.0% 0.0% 0.0
13 Charges for Services 5,299,980 0.0% 2.5% 0.0% 2.5% 0.0
14 Fines&Penalties 674,750 0.7% 1.0% 1.0% 1.0% 1.0
15 Use of Money(includes Investment Earnings) 426,547 1.0% 1.0% 1.0% 1.0% 1.0
16 All Other Revenues 590,000 1.0% 1.0% 1.0% 1.0% 1.0
All Other City/District Funds
17 HUTA(Gas Tax)Fund 201-Dollarestimates 1,085,652 1,085,652 1,085,652 1,085,652 1,085,652 1,085,652
18 HUTA Prop 42 Replacement Fund 201-Dollar estimates 295,197 236,158 236,158 236,158 236,158 236,158
19 HUTA Prop 42 Replacement Fund 201-Percentage estimates -56.7% 0.0% 0.0% 0.0% 0.0% 0.0
20 Transnet Fund 211-Dollar estimates(Sandag projections) 1,636,000 1,715,000 1,802,000 1,891,000 1,900,000 1,900,000
21 Transnet Fund 211-Percentage estimates 6.3% 4.8% 5.1% 4.9% 0.5% 0.0
22 Sr Nutrition Program Fund 221 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
23 CDBG Fund 222-Annual Grant estimates 282,231 268,119 268,119 268,119 268,119 268,119
24 CDBG Fund 222-Percentage estimates 1.4% -5.0% 0.0% 0.0% 0.0% 0.0
25 Housing Authority Fund 551/552-Section 8 Housing Vouchers 971,447 971,447 971,447 971,447 971,447 971,447
26 Housing Authority Fund 551/552-Percentage estimates 2.6% 0.0% 0.0% 0.0% 0.0% 0.0
27 HOME Fund 227-Annual Grant estimates 0.00 0.00 0.00 0.00 0.00 0.00
28 HOME Fund 227-Percentage estimates 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
29 Governmental/Educational Access Fund 213-Dollar estimates 425,895 404,601 404,601 404,601 404,601 404,601
30 Solid Waste/Recycling/HHW Fund 214-Dollar estimates 426,250 422,125 422,125 422,125 422,125 422,125
31 Development Impact Fees-Revenues based on#Units 80 units 80 units 80 units 80 units 80 units 80 units
32 State Special Law Enforcement Fund 202-Dollar estimates 100,000 100,000 100,000 100,000 100,000 100,000
33 Federal Special Law Enforcement Fund 228-Dollar estimates 10,000 10,000 10,000 10,000 10,000 10,000
34 Lighting&Landscape Districts Property Taxes-Same as General Fund Line 1
36 ESD Charges for Svs/Assessments-No rate increase anticipated through FY19 0.0% 0.0% 0.0% 0.0% 5.0% 5.0
37 ESD Connection Fees 72,360 72,360 50,000 50,000 50,000 50,000
38 CSD Charges for Svs/Assessments-Anticipated rate increases FY16 through FY19 4.0% 3.0% 4.0% 3.0% 5.0% 5.0
39 CSD Connection Fees 51,255 51,255 51,255 51,255 51,255 51,255
EXPENDITURES 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21
40 Salaries/Benefits-Miscellaneous Employees: Terms&Conditions 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
of Employment Effective August 22,2012
Salaries/Benefits-Safety Lifeguards:Terms&Conditions 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
of Employment Effective August 22,2012
Salaries/Benefits-Fire Prevention 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
41 Salaries-Safety Firefighters:MOU December 31,2015 2.8% 0.0% 0.0% 0.0% 0.0% 0.0
42 Salaries-Safety Fire Chiefs:Decertified 7/1/10 2.8% 0.0% 0.0% 0.0% 0.0% 0.0
43 Cafeteria Plan-Water,City and Fire(Safety&LG)Miscellaneous 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
44 Cafeteria Plan-Fire Safety 10.0% 10.0% 8.0% 8.0% 8.0% 8.0
47 PIERS Employer Rates-City Miscellaneous Tier 1 20.7% 21.5% 21.7% 21.8% 22.0% 22.0
PIERS Employer Rates-City Miscellaneous Tier 2 20.7% 21.5% 21.7% 21.8% 22.0% 22.2
PIERS Employer Rates-City Miscellaneous PEPRA 20.7% 21.5% 21.7% 21.8% 22.0% 22.0
48 PIERS Employer Rates-Fire Safety 3%@ Age 55 formula Tier 1 18.2% 19.1% 19.1% 19.1% 19.1% 19.1
Employer Payment of Unfunded Liability 601,460 728,413 862,441 1,003,856 1,152,979 1,181,552
PIERS Employer Rates-Fire Safety 3%@ Age 55 formula Tier 2 17.3% 18.2% 18.2% 18.2% 18.2% 18.2
PIERS Employer Rates-Fire Safety 3%@ Age 55 formula PEPRA 11.9% 12.3% 12.3% 12.3% 12.3% 12.3
49 PIERS Employer Rates-Lifeguards Tier 1 16.5% 17.4% 17.4% 17.4% 17.4% 17.4
Employer Payment of Unfunded Liability 14,382 17,938 21,694 25,659 29,841 30,683
PIERS Employer Rates-Lifeguards Tier 2 15.6% 16.5% 16.5% 16.5% 16.5% 16.5
PIERS Employer Rates-Lifeguards PEPRA 11.2% 11.5% 11.5% 11.5% 11.5% 11.5
50 Employee Contribution to Employee's Rate-City Misc.Tier 1 8.0% 8.0% 8.0% 8.0% 8.0% 8.0
Employee Contribution to Employee's Rate-City Misc.Tier 2 7.0% 7.0% 7.0% 7.0% 7.0% 7.0
Employee Contribution to Employee's Rate-City Misc.PEPRA 6.3% 6.3% 6.3% 6.3% 6.3% 6.3
51 PIERS Employee Rates-City/Water Misc Pd for Employees 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
53 Employee Contribution to Employee Rates-City Fire Safety Tier 1 9.0% 9.0% 9.0% 9.0% 9.0% 9.0
Employee Contribution to Employee Rates-City Fire Safety Tier 2 9.0% 9.0% 9.0% 9.0% 9.0% 9.0
Employee Contribution to Employee Rates-City Fire Safety PEPRA 9.0% 11.5% 11.5% 11.5% 11.5% 11.5
54 Employee Contribution to Employee Rates-City Lifeguard Safety Tier 1 9.0% 9.0% 9.0% 9.0% 9.0% 9.0
Employee Contribution to Employee Rates-City Lifeguard Safety Tier 2 9.0% 9.0% 9.0% 9.0% 9.0% 9.0
Employee Contribution to Employee Rates-City Lifeguard Safety PEPRA 11.6% 11.7% 11.8% 11.9% 11.9% 11.9
55 PIERS Employee Rates-City Fire Safety Paid for employees 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
PIERS Employee Rates-City Fire Safety Paid for employees Tier 2&PEPRA' 3.3% 0.0% 0.0% 0.0% 0.0% 0.0
'This ends 12/31/2015
PIERS Employee Rates-City Lifeguard Paid for employees 0.0% 0.0% 0.0% 0.0% 0.0% 0.0
56 PIERS Health Retirement$/mo/employee 1,501 1,539 1,577 1,616 1,657 1,698
57 PERS-Survivor Benefit.93'26 Per employee 24 24 24 24 24 24
58 Inflationary Increases(CPI) 2.0% 2.0% 2.0% 2.0% 2.0% 2.0
59 Various materials and supplies 2.5% 2.5% 2.5% 2.5% 2.5% 2.5
60 Various contracts other than CPI 2.5% 2.5% 2.5% 2.5% 2.5% 2.5
61 Sheriffs Contract-County(percentage increase) 3.22% 4.45% 4.77% 4.96% 5.46% 5.46
Sheriffs Contract-County(dollar amounts) 12,862,100 13,434,800 14,075,300 14,774,100 15,581,200 16,618,700
61 Regional Communications System Infrastructure(10-yr lease payments) 186,000 186,000 186,000 186,000 186,000 186,000
Sales Tax Triple Flip-Ends January 1,2016 Revenue will then revert to Sales and Use Tax
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J
CITY OF
APPENDix •
GLOSSARY OF ACRONYMS
GLOSSARY OF ACRONYMS
ABAG Association of Bay Area Governments Lease Revenue Bonds Series 2002-1
ACOE Army Corps of Engineers
ADA American with Disabilities Act of 1990
AFIS Automated Fingerprint Identification System
ARJIS Automated Regional Justice Information System
APWA American Public Works Association
ARRA American Recovery and Reinvestment Act of 2009
BMP Best Management Practices
CAFR Com rehensive Annual Financial Report
CAL-ID This bureau maintains the computerized fingerprint data base AFIS
CaIPERS California Public Employees Retirement System
Cal Trans California State Department of Transportation
C.A.R.E. Community Action to Reach the Elderly
CCC Cardiff Chamber of Commerce
C.D.B.G. Community Development Block Grant
CDP Coastal Development Permit
CEQA California Environmental Quality Act
CERT Community Emergency Response Team
CFD#1 Community Facilities District#1
CIP Capital Im rovement Plan
COOP Continuit of Operations Plan
COP 1997 Certificates of Participation 1997
CPA Certified Public Accounting
CPI Consumer Price Index
UP Citizens Participation Plan
CSA-17 County Service Area composed of Del Mar, Del Mar Heights, Solana Beach, Encinitas,
Rancho Sante Fe and portions of Elfin Forest
CSD Cardiff Sanitary District
CSMFO California Society of Municipal Finance Officers
CSO Community Service Officer
CWA San Die o County Water Authority
DEMA Downtown Encinitas Main Street Association
DMV De artment of Motor Vehicles
ECC Encinitas Chamber of Commerce
EDCO Escondido Disposal Company
EDAW Architect Firm
EIR Environmental Impact Report
ELLD Encinitas Landscape and Lighting District
EMS Emer enc y Medical Service
EOC Emergency Operations Center
EPFJPA Encinitas Public Financing Joint Powers Authority
ERP Enter rise Resource Planning System
ESD Encinitas Sanitary District
EVOC Emer enc y Vehicle Operator Course
EWA Encinitas Wastewater Authority
FEMA Federal Emergency Management Administration
FTE Full-Time Equivalent
FY Fiscal Year
F-2
GLOSSARY OF ACRONYMS
GAAP Generally Accepted Accounting Procedures
GASB Governmental Accounting Standards Board
GDP Gross Domestic Product
GFOA Government Finance Officers Association
GIS Geographical Information System
HAZMAT Hazardous Materials
HIRT Hazardous Incident Response Team
HMP Hydro Modification Plan
HOA Home Owners Association
HRIS Human Resources Information System
H.T.E SunGard/H.T.E. is the City's financial software
HUD Housing and Urban Development
HVAC Heating, Ventilatin , and Air Conditioning
IRWMP Integrated Regional Water Management Project
IT Information Technology
JPA Joint Powers Authority
JURMP Jurisdictional Urban Runoff Management Program
LAFCO Local Agency Formation Commission
LCC League of California Cities
LED Light Emitting Diode
LEED Leadership in Energy and Environmental Design
L&LD Landscape and Lighting District
MFD Multifunction Device (Copier, Scanner, Fax, etc.
MGD Millions of Gallons Per Da
MHZ Megahertz
MID Municipal Improvement District
MLB Moonli ht Beach
MOU Memorandum of Understanding
MSHCP Multi-Species Habitat Conservation Plan
NCTD North County Transit District
NPDES National Pollutant Discharge Elimination System
OH Overhead
0 & M 0 erations and Maintenance
OPEB Other Post Employee Benefits
OSHA Occu ational Safety& Health Administration
PC Personal Computer
PEG Public Educational and Government Access Channels
PERS California Public Employees Retirement System
P.W. Public Works
Q Quarter
RBSPII Regional Beach Sand Project II
RDA Redevelopment Agency
RFP Request for Proposal
RTCIP Regional Transportation Congestion Improvement Program
RWQCB San Diego Regional Water Quality Control Board
SAC Staff Advisory Committee
SANDAG San Diego Association of Governments
SCADA Supervisory Control And Data Acquisition
SCOUP Sand Compatibility Opportunistic Use Program
F-3
GLOSSARY OF ACRONYMS
SDR San Die uito Reservoir Pump Station
SDWD San Die uito Water District
SEW Service Employees' International Union
SERA San Elio Joint Powers Authority
SEWPCF San Elio Water Pollution Control Facility
SEWRF San Elijo Water Reclamation Facility
SFID Santa Fe Irrigation District
SLEF Supplemental Law Enforcement Fund
SUSMP Standard Urban Storm Water Mitigation Plan
TDA Transportation Development Act
TIP Trauma Intervention Program
TMDL Total Maximum Daily Load
TOT Transient Occupancy Tax
UPS Uninterru ted Power Supply
USACE United States Army Corps of Engineers
UV Ultraviolet
VLF Vehicle License Fee
WURMP Watershed Urban Runoff Management Program
ZBB Zero-Based Budgeting
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J
CITY OF
APPENDix •
GLOSSARY
Glossary
Acquisition - The process of gaining assets.
ACOE—Army Corps of Engineers who provide quality, responsive engineering services to the nation.
ADA- Americans with Disabilities Act of 1990.
Allocate- To divide a lump-sum appropriation which is designated for expenditure by specific organization
units and/or for specific purposes, activities, or objects.
Appropriation -An authorization made by the City Council which permits the City to incur obligations and
to make expenditures of resources.
APWA—American Public Works Association.
Assessed Value -A dollar valuation set upon real estate or other property by the County Assessor as a
basis for levying property taxes.
Asset-Anything having commercial or exchange value that is owned by a business, institution or
individual.
Asset Forfeiture Fund - To account for funds returned from drug enforcement agencies. These funds are
the result of enforcement against illegal activities and must be used in the acquisition of law enforcement
supplies or equipment.
Audit- Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an
audit is to determine if the City's Financial Statements present the City's financial position fairly and results
of operations are in conformity with generally accepted accounting principles.
Badger Filtration Plant-A Water Treatment plant that is jointly owned by San Dieguito Water District and
Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary
treatment to make the water safe and suitable for drinking.
Balanced Budget-A budget in which planned expenditures do not exceed projected funds available.
Balance Sheet-A financial statement reporting the organization's assets, liabilities and equity activities.
Benefit Assessment- Charges levied on parcels to pay for public improvements or services provided
within a pre-determined district or area according to the benefit the parcel receives from the improvement
or services.
Benefit Assessment Act of 1982- The 1982 Act lets cities, counties and special districts finance a variety
of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or
more registered voters. If less than 12, the owners of at least 60%of the land in the assessment area must
give written consent to the assessment.
Bond -A written promise to pay a specified sum of money(called the principal) at a specific date in the
future, together with periodic interest at a specific rate. In the Operating Budget, these payments are
identified as debt service. Bonds are used to obtain long-term financing for capital improvements.
Budget-A financial plan for a specified period of time that matches planned revenues and expenditures to
municipal services.
California State Department Of Transportation (CalTrans) - State Department responsible for the
construction and maintenance of the state freeway and highway system. CalTrans is also involved in state
level planning and funding for public transit and bicycle transportation facilities.
Capacity- The maximum that can be contained in a system whether it be a tank or a pipe, etc.
G-2
Glossary
Capital Budget- The annual adoption by the City Council of project appropriations. Project appropriations
are for the amount necessary to carry out a capital project's expenditure plan, including multi-year contracts
for which a total appropriation covering several years' planned expenditures may be required.
Capital Improvement Program - The annual updated plan or schedule of project expenditures for public
facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and
timing of work over a five-year period. For financial planning and general management, the capital program
is a plan of work and expenditures, and is the basis for annual appropriations and bond issues.
Capital Outlay- Expenditures which result in the acquisition of or addition to fixed assets. The City policy
defines a fixed asset as a purchase which will normally have a useful life greater than two years with a
threshold of$1,500.
Capital Project-Any project, or phase of a project, that is to be a permanent physical improvement to a
city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the
total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a
capital project.
CE QA—California Environmental Quality Act informs governmental decision makers and the public about
the potential significant environmental effects of proposed activities; identify ways that environmental
damage can be avoided or significantly reduced; require changes in projects through the use of alternatives
or mitigation measures when feasible; and disclose to the public the reasons why a project was approved if
significant environmental effects are involved.
Circulation Element- The chapter of the General Plan dealing with automobile, bike and alternate transit
transportation systems.
Community Advisory Board (CAB) - Land use decision-making board representing each of the City's five
communities (Cardiff-by-the-Sea, Leucadia, Old Encinitas, Olivenhain, and New Encinitas).
Consumer Price Index (C.P.I.) -A statistical description of price levels provided by the U.S. Department of
Labor. The change in this index from year to year is used to measure the cost of living and economic
inflation.
Contingency-An appropriation of funds to cover unforeseen events that occur during the fiscal year, such
as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities.
Continuing Appropriation - Funds committed for a previous fiscal year expenditure which were not spent
in the year of appropriation but are intended to be used in the current year.
Contractual Services - Services rendered to City activities by private firms, individuals or other
governmental agencies. Examples of these services include engineering, law enforcement, and
attorney services.
CSD—Cardiff Sanitary Division
Debt-All long-term credit obligations of the City and its agencies, whether backed by the City's full faith
and credit or by pledged revenues, and all interest-bearing short-term credit obligations.
Department-A major organizational unit of the City which has been assigned overall management
responsibility for an operation or a group of related operations within a functional area.
Designated Fund Balance -A portion of unreserved fund balance designated by City policy for a specific
future use.
Development Impact Fees - Fees placed on the development of land or conditions required for the
approval of a development project such as the donation ("dedication" or"exaction") of certain lands (or
G-3
Glossary
money) to specific public uses. The fees are typically justified as an offset to the future impact that
development will have on existing infrastructure.
Distribution System - The piping system and appurtenances necessary to deliver adequate quantities of
water at sufficient pressures at all times under continually changing conditions while at the same time
protecting water quality.
Encinitas Public Financing Joint Powers Authority (E.P.F.J.P.A.) Debt Service - To account for the
Civic Center Bond payments and fees for trustee and audit services.
Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber
funds means to set aside or commit funds for a future expenditure.
Environmental Impact Report (EIR) -An in-depth analysis of potential environmental impacts of a project
which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative
Declaration (ND) is required of certain projects by the California Environmental Quality Act.
Expenditure - The outflow of funds paid for goods or services obtained.
ESD— Encinitas Sanitary District
Fees for Services- Charges paid to the City by users of a service to help support the costs of providing
that service.
Financial Plan - The document created by the staff and approved by the City Council which establishes
the broad policy guidance on the projection of revenues and the allocation toward various types of
expenditures.
Financial Report-A comprehensive annual document providing a snapshot of the City's financial position
on the final day of the fiscal year. A formal audit performed by an independent CPA firm supports the
report's financial information.
Fines, Forfeitures and Penalties - Revenues received and/or bail monies forfeited upon conviction of a
misdemeanor or municipal infraction.
Fiscal Year (FY) - The beginning and ending period for recording financial transactions. The City has
specified July 1 to June 30 as its fiscal year.
Fixed Assets -Assets of long-term nature such as land, buildings, machinery, furniture, and other
equipment. The City has defined such assets as those with an expected life in excess of two years and an
acquisition cost in excess of$ 1,500.
Franchise Fee-A franchise fee is charged for the privilege of using public right-of-way and property within
the City for public or private purposes. The City currently assesses franchise fees on cable television,
utilities, and trash collection contractors.
Fund -An accounting entity that records all financial transactions for specific activities or government
functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and
Insurance Funds.
Fund Balance- The excess of current assets over current liabilities, and represents the cumulative effect
of revenues and other financing sources over expenditures and other financing uses.
Gann Initiative - See Proposition 4.
Gasoline Tax-Also called Highway Users Tax and Motor Vehicle Fuel License Tax. This is a per gallon
tax on fuel used by vehicles that drive on public streets. Use of tax is limited to research, planning,
construction, improvement, maintenance and operation of public streets and highways or public mass
transit guideways.
G-4
Glossary
General Fund - The primary operating fund of the City, all revenues that are not allocated by law or
contractual agreement to a specific fund are accounted for in the General Fund. With the exception of
subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any
legitimate governmental purpose.
Goal -A statement of broad direction, purpose, or intent.
Grant- Contributions of cash or other assets from another governmental agency to be used or expended
for a specified purpose, activity, or facility.
Highway Users Tax- See gasoline tax.
Housing Element- The chapter of the General Plan dealing with housing issues and related goals.
Impact Fees - Fees required of a developer/builder for purposes of defraying the actual estimated costs on
construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc.
Infiltration - The seepage of rain and/or groundwater into underground pipes and utility holes via cracks in
the system.
Infrastructure - The City's basic system of its physical plant, i.e., streets, water, sewer, public buildings,
parks, and beaches.
Internal Service Fund -A fund which provides services to other City divisions and bills the various other
funds for services rendered. The City uses this type of fund for distributing vehicle replacement and
maintenance, facility maintenance, information systems, and other general overhead.
Investment Earnings- Earnings received as interest from the investment of funds not immediately
required to meet cash disbursement obligations.
Joint Powers Authority O.P.A.) -A joint venture comprised of two or more governmental entities sharing
the cost of providing a public service.
Key Objective -A statement of specific direction, purpose, or intent based on the needs of the community
and the goals established for a specific program.
LAFCO— Local Agency Formation Commission.
LEED— Leadership in Energy and Environmental Design.
Liability-A claim on the assets of an entity.
Line-Item Budget-A budget that lists detailed expenditure categories (salary, materials, telephone
service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses
a program rather than line-item budget, although detail line-item accounts are maintained and recorded for
financial reporting and control purposes.
Master Plan -A comprehensive planning document which encompasses all aspects of current and future
needs of the District or area studied.
Material and Supplies -A general category used for clarifying expenditures for various materials and
supplies which are normally used within a fiscal year.
Motor Vehicle Fuel License Tax- See gasoline tax.
Motor Vehicle License Fee (VLF) - VLF is a property tax on motor vehicles. VLF is levied annually by the
State, and remitted to local governments (cities and counties). VLF is also called Motor Vehicle in-Lieu
Tax.
G-5
Glossary
Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of
government. In a more restricted sense, an adjective which denotes a city or village as opposed to other
local governments.
Municipal Improvement District-A designated area receiving services for common grounds benefiting
property owners, i.e. median landscaping.
MUNIS—City's financial system.
OMWD— Olivenhain Municipal Water District.
OPEB— Refers to "Other Post Employment Benefits", meaning other than pension benefits which consist
primarily of retiree health care benefits but may also include other benefits such as life insurance and long-
term care that employers have promised to employees.
Operating Financial Plan - The portion of the budget that pertains to daily operations providing basic
governmental services.
Personnel Services - Costs associated with providing the staff necessary to provide the desired levels of
service. Included are both salary and benefit costs.
Phase-A project carried out in planned incremental stages, usually with the highest priority items being
addressed first in Phase 1.
P olicy-A direction that must be followed to advance toward a goal. The direction can be a course of
action or a guiding principle.
Potable Water - Water that does not contain objectionable pollution, contamination, minerals, or ineffective
agents and is considered satisfactory for drinking.
Program -A grouping of activities organized to accomplish basic goals and objectives.
Program Budget -A budget that focuses upon the goals and objectives of an agency or jurisdiction rather
than upon its organizational budget units or object classes of expenditure.
Property Tax-An ad valorem tax imposed on real property (land and permanently attached
improvements) and tangible personal property (movable property).
Proposition 4 -Also called the Gann Initiative, this initiative, now Article XIIIB of the state constitution, was
drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits
growth in government spending to changes in population and inflation.
Proposition 13 -Article XII IA of the California Constitution, commonly known as Proposition 13, which
limits the maximum annual increase of any ad valorem tax on real property to 1%of the full cash value of
such property.
Real Property Transfer Tax-Also called Documentary Transfer Tax, this tax is imposed on the transfer of
ownership in real estate at a rate of$0.55 per$500.00 of property value.
Reclaimed Water- Non-potable water used primarily for landscaping and floriculture irrigation.
Reclamation - The process of recovering usable, but non-potable water from the tertiary treatment of
wastewater.
Regional Water Quality Control Board -A State agency which among other responsibilities regulates the
discharge of water into streams, groundwater, and bodies of water.
Reimbursement for State Mandated Costs -Article XIIIB, Section 6 of the California Constitution which
requires the state to reimburse local agencies for the cost of state-imposed programs. Process is
commonly called "SB 90" after its original 1972 legislation.
G-6
Glossary
Rents - Revenues received through the rental of public properties to private parties such as convention
space and library facilities.
Reserve - The portion of any fund's balance that is restricted for a specific purpose and is, therefore, not
available for general appropriation.
Revenue- Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and
interest income.
Revenue Bonds- Bonds issued to acquire, construct or expand public projects for which fees or
admissions are charged. Bonds are repaid solely from the income generated by use of that project.
Risk Management-An organized attempt to protect an organization's assets against accidental loss in the
most cost-effective manner.
Sales Tax- The sales tax is imposed on retailers for the privilege of selling tangible personal property in
California. Tax base is the total retail price.
San Diego Association Of Governments (SANDAL) -A public agency formed by local governments to
assure overall area-wide planning and coordination for the San Diego region.
SCADA- Supervisory Control And Data Acquisition. A computer system to monitor and control the water
valves.
SDR Pump Station—San Dieguito Reservoir Pump Station.
SDWD—San Dieguito Water District.
SEJPA—San Elijo Joint Powers Authority.
SEWRF—San Elijo Water Reclamation Facility.
Service Charges - Charges imposed to support services to individuals or to cover the cost of providing
such services. The fees charged are limited to the cost of providing the service or regulation required (plus
overhead).
Special Assessment-A compulsory levy made against certain properties to defray part or all of the cost
of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit
fees.)
Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other
than trusts or major capital projects) that are legally restricted to expenditures for specific purposes.
S.T.P. - Surface Transportation Program -A Federal Government transportation program used strictly for
the development of super highways.
Subventions - Subsidy or financial support received from county, state or federal government. The state
and county currently levy certain taxes that are "subvened" to cities, including motor vehicle license fees,
state mandated costs and motor vehicle fuel tax.
Transient Occupancy Tax- Tax levied by cities on persona staying 30 days or less in a room(s) in a hotel,
inn, motel, tourist home, non-membership campground or other lodging facility. Also called Transient
Lodging Tax.
Trust and Agency Funds-Also known as Fiduciary Fund Types, these funds are used to account for
assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other
governmental agencies.
G-7
Glossary
Unsecured Property-As the property tax is guaranteed by placing a lien on the real property, unsecured
property is that real property in which the value of the lien is not sufficient to assure payment of the property
tax.
Use Tax - The use tax is imposed on the user of a product whenever the sale tax does not apply, such as
on goods purchased out-of-state and delivered for use in California and on long-term leases. Tax base is
the total retail price.
User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service.
Work Projects Program -A program to provide for the maintenance or replacement of existing public
facilities and assets and for the construction or acquisition of new ones.
Working Capital - Difference between current assets and current liabilities.
Zero Based Budgeting-A method of budgeting in which all expenditures must be justified each new
period, as opposed to only explaining the amounts requested in excess of the previous period's funding.
The method utilized to develop the FY2015-16 and FY2016-17 operating budgets.
G-8
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L 0AxI A
CITY OF ENCINITAS
505 South Vulcan Avenue, Encinitas, CA 92024
Phone: 760.633.2600 1 Fax: 760.633.2879
www.encinitasca.gov