2014-10-06 ACTION MEETING MINUTES
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday, October 6, 2014
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:10 p.m.
PRESENT: Chair Thum, Commissioners Filsinger, Sabeck, Lueker Qoined the meeting
remotely). Commissioners Guthrie, Stefanko and Tanha arrived late.
ABSENT: None.
ALSO PRESENT: Arts Administrator Gilliam, Commission Secretary Zenns
2. PLEDGE OF ALLEGIANCE
Commissioner Filsinger led the Pledge of Allegiance.
3. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
None.
4. CHANGES TO THE AGENDA
None.
5. APPROVAL OF THE MINUTES OF THE SEPTEMBER 8, 2014 MEETING
ACTION:
COMMISSIONERS FILSINGER MOVED AND SABECK SECONDED TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 2014. MOTION CARRIED: AYES:
FILSINGER, LUEKER, SABECK AND THUM: NAYS: NONE; ABSENT: GUTHRIE, STEFANKO
AND TANHA : ABSTAIN: NONE.
6. ACTION ITEMS - OLD BUSINESS
6A. REVISE COMMISSION ASSIGNMENTS FOR THE FY2014/15 WORK PLAN
Commissioner Filsinger requested to be added to the Encinitas Alliance for the Arts Ad Hoc
Committee and Commissioner Sabeck requested to be added to Public Art Advisory Committee.
ACTION:
COMMISSIONERS SABECK MOVED AND FILSINGER SECONDED TO: 1) ADD COMMISSIONER
FILSINGER TO THE ALLIANCE FOR ARTS EDUCATION COMMTTEE UNDER THE ARTS
EDUCATION AD HOC COMMITTEE: 2) ADD COMMISSIONER SABECK TO THE PUBLIC ART
ADVISORY COMMITTEE UNDER THE PUBLIC ART AD HOC COMMITTEE; 3) APPROVE
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COMMISSION ASSIGNMENTS FOR THE FY2014/15 WORK PLAN. MOTION CARRIED: AYES:
FILSINGER, LUEKER, SABECK AND THUM; NAYS: NONE: ABSENT: GUTHRIE, STEFANKO
AND TANHA; ABSTAIN: NONE.
7. ACTION ITEMS - NEW BUSINESS
7A. COUNCIL INITIATED ITEM: REVIEW "NAMING OF CITY LAND, FACILITIES AND
AMENITIES" POLICY (C030), SEEK PUBLIC INPUT, AND MAKE RECOMMENDATIONS
TO THE CITY COUNCIL FOR NAMING THE COMMUNITY ROOM AT THE ENCINITAS
LIBRARY
Arts Administrator Gilliam discussed the City Council's request for the Commission for the Arts to
make recommendations to the Council for naming of the Community Room at the Encinitas Library.
Commissioners Thum and Filsinger requested to be placed on the ad hoc committee.
ACTION:
COMMISSIONERS SABECK MOVED AND FILSINGER SECONDED TO APPOINT
COMMISSIONERS THUM AND FILSINGER TO SERVE ON THE FACILITY NAMING POLICY AD
HOC COMMITTEE AND TO MAKE RECOMMENDATIONS TO THE CITY COUNCIL FOR NAMING
THE COMMUNITY ROOM AT THE ENCINITAS LIBRARY. MOTION CARRIED: AYES:
FILSINGER, LUEKER, SABECK AND THUM; NAYS: NONE: ABSENT: GUTHRIE, STEFANKO
AND TANHA ; ABSTAIN: NONE.
8. INFORMATIONAL ITEMS
8A. ENCINITAS FRIENDS OF THE ARTS REPORT
Commissioner Sabeck reported that the Encinitas Friends of the Arts recently met with Supervisor
Roberts to request funding for art activities at pocket parks within the City. A decision was pending.
8B. REPORT ON THE COMMISSION'S RECOMMENDATION TO COUNCIL ON THE PACIFIC
VIEW PROPERTY
On September 17, 2014 Commissioner Thum brought forward to the City Council the unanimous
recommendation from the Commission for the Arts to approve the Pacific View school site to become
the permanent location for a City-owned Center for the Arts.
COMMISSIONER TANHA ARRIVED AT 5:31 P.M.
8C. PACIFIC VIEW SCHOOL PURCHASE REPORT
Arts Administrator Gilliam reported on the Pacific View Property. He indicated that the City Council
anticipates closing escrow in November 2014. It was agreed that the focus of the interim use of the
property should be closely aligned with the ultimate use desired including arts and education.
COMMISSIONER GUTHRIE ARRIVED AT 5:41 P.M.
Gilliam provided the proposed timeline for the property:
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November 2014 — January 2015: Request for Proposals
January — February 2015: Consider proposals for interim uses
February 2015: Visioning process to consider long term use
Summer 2015: Begin approved outdoor uses
COMMISSIONER STEFANCO ARRIVED AT 5:48 P.M.
8D. DIA DE LOS MUERTOS CELEBRATION AND BALLET FOLKLORICO REPORT
Arts Administrator Gilliam reported on the Dia de Los Muertos Celebration and Ballet Folklorico. He
indicated that the plans were coming together with Beatriz Villarreal serving as the Master of
Ceremonies and several Folklorico groups were on board to perform. The event will also feature a
student art exhibit.
8E. ENCINITAS STUDENT FILM FESTIVAL REPORT
Commissioner Filsinger reported on the Encinitas Student Film Festival. The students will be
producing and directing the entire scene with film makers providing guidance. The symposium is
scheduled for November 22, 2014 and the screening is scheduled for April 26, 2015. She also
indicated that lunches have been funded.
8F. PERCENT FOR ART ORDINANCE REPORT
Arts Administrator Gilliam provided a report on the Percent for Art Ordinance. He indicated that he
met with the City Manager, public art consultant Gail Goldman and City staff to discuss the proposal.
While the Commission already has the green light to proceed with a funding mechanism for the Arts,
it was recommended that the Commission bring a fully developed Public Art Ordinance to the Council
that includes the funding component. Gilliam noted that this project will take time to be thoroughly
researched and developed.
8G. MUSIC BY THE SEA CONCERT SERIES REPORT
Arts Administrator Gilliam reported that the first concert of the series takes place in September.
Gilliam reported that 20 Season Passes were sold and that complimentary tickets will be offered to
high school instrumental music students.
8H. K STREET POCKET PARK REPORT
Arts Administrator Gilliam reported that, as the Friends of the Arts would like to host events at the K
Street Pocket Park, he was working with staff to determine the allowable type of events or activities
for the site.
81. 2015 VISUAL ART APPLICATIONS REPORT
Arts Administrator Gilliam reported that the 2015 Visual Art Applications will be evaluated in October by
the Visual Art Selection Committee.
8J. COMMISSION-SPONSORED AND CO-SPONSORED EVENTS
Wednesdays @Noon concerts, Oct. 1, 8, 15, 22, 29. Encinitas Library.
Music by the Sea concert, Friday, Oct. 17, 7:30pm. Encinitas Library.
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Opening Reception: North County Photo. Society, Sat. Oct. 18, 1-4pm, Encinitas Library Gallery.
Opening Reception: Ed Coonce, Monday, Oct. 20, 5-7pm, Civic Center Gallery.
9. FUTURE AGENDA ITEMS
1) Report from the Public Art Ad Hoc Committee
2) Report from the Community Room Naming Ad Hoc Committee
3) Update on the Pacific View property
4) Report on the Dia de Los Muertos event
5) Standing Reports:
A. Friends Of The Arts
B. Student Film Festival
C. Music By The Sea
10. COMMISSIONERS' REPORTS
Commissioner Stefanko reported that she was continuing to work with local artists at the Lux Art
Institute.
Commissioner Filsinger reported that two of her photographs were included in an international
contest. She was also working with Supervisor Roberts on the reformation of the San Diego Film
Commission. Lastly, she participated in a reality show pilot.
Commissioner Tanha reported that the Synergy Arts Foundation fundraiser will take place on
November 15 and they were accepting donated submissions. She also reported that while in
England she had opportunity to visit museums and shows.
Chair Thum reported that the Coastal Communities Concert Band's next performance will take place
on Sunday, October 19 2014.
11. ARTS ADMINISTRATOR REPORTS
None.
12. ADJOURNMENT
Chair Thum adjourned the meeting at 6:30 p.m.
By: Gina Zenns Commission Secretary
Next Meeting: Monday, November 3, 2014
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