2014-09-08 ACTION MEETING MINUTES
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday, September 8, 2014
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:08 p.m.
PRESENT: Chair Thum, Commissioners Filsinger, Guthrie (joined the meeting remotely at
5:15 p.m.), Lueker and Tanha
ABSENT: Commissioners Sabeck and Stefanko
ALSO PRESENT: Arts Administrator Gilliam, Commission Secretary Zenns
2. PLEDGE OF ALLEGIANCE
Chair Thum led the Pledge of Allegiance.
3. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
None.
4. CHANGES TO THE AGENDA
None.
5. APPROVAL OF THE MINUTES OF THE JULY 7, 2014 MEETING
ACTION:
COMMISSIONERS TANHA MOVED AND LUEKER SECONDED TO APPROVE THE MINUTES OF
THE REGULAR MEETING OF JULY 7, 2014. MOTION CARRIED: AYES: FILSINGER, LUEKER,
TANHA AND THUM; NAYS: NONE; ABSENT: GUTHRIE, SABECK, STEFANKO; ABSTAIN:
NONE.
6. ACTION ITEMS - OLD BUSINESS
Commissioner Guthrie joined the meeting remotely at 5:15 p.m.
6A. REVIEW AND APPROVE THE PERCENT FOR ART ORDINANCE
Gail Goldman of Gail Goldman & Associates, addressed the Commission for the Arts. She indicated
that Arts Administrator Gilliam requested her assistance with the development of a potential Percent
for Art Ordinance for the City Council's consideration.
Ms. Goldman gave a presentation on selected Public Art which represented a broad range of pieces
installed throughout the country and in Canada.
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Arts Administrator Gilliam reported on the status of a Percent for Art ordinance and reviewed a
tentative timeline outlining the steps to present the issue to the City Council for their consideration
and hopeful approval.
Lastly, Ms. Goldman prepared a comparison of how other cities fund Public Art. Commission
discussion ensued.
6B. REVISE COMMISSION ASSIGNMENTS FOR THE 2014/15 WORK PLAN
Due to the absent commissioners, Chair Thum recommended tabling the discussion until there was
full commission. However, Arts Administrator Gilliam suggested that those present either approve or
suggest changes to the current appointments and 2014/15 work plan. The assignments would be
brought back to the Commission should changes become necessary in the future.
Commissioners Tanha and Lueker volunteered to serve as alternates to the Visual Art Ad Hoc.
ACTION:
COMMISSIONERS FILSINGER MOVED AND LUEKER SECONDED TO APPROVE THE
APPOINTMENT OF COMMISSIONERS TO SERVE ON THE AD HOC COMMITTEES IN THE
FULFILLMENT OF THE 2014/15 WORK PLAN AS PRESENTED AND TO ADD COMMISSIONERS
LUEKER AND TANHA AS ALTERNATES TO THE VISUAL ART AD HOC. MOTION CARRIED:
AYES: FILSINGER, GUTHRIE, LUEKER, TANHA AND THUM; NAYS: NONE; ABSENT:
SABECK, STEFANKO: ABSTAIN: NONE.
7. ACTION ITEMS - NEW BUSINESS
7A. NONE
8. INFORMATIONAL ITEMS
8A. ENCINITAS FRIENDS OF THE ARTS REPORT
Commissioner Tanha reported that the Encinitas Friends of the Arts (EFA) had a booth at the Dog
Days of Summer in Cardiff and LeucadiArt Walk. New members joined the Friends as a result of their
presence at the events. EFA's first ticketed event, A Celebration of Persian Culture, was a great
success with over 88 tickets sold, plus free attendance by members of EFA. Combined, more than
170 people attended. Many thanks to the volunteers, commission and board members for their
participation.
8B. AD HOC REPORT, PRESENTATION TO COUNCIL ON THE PACIFIC VIEW PROPERTY
Chair Thum reported that she was meeting with Arts Administrator Gilliam tomorrow to finalize the
presentation regarding the Pacific View property that will be presented to Council in September.
8C. PACIFIC VIEW SCHOOL PURCHASE REPORT
Arts Administrator Gilliam reported that there was no update on the purchase of the Pacific View
School site.
2014 09-08 Commission for the Arts Meeting Minutes Page 2 of 6
8D. DIA DE LOS MUERTOS CELEBRATION REPORT
Commissioner Tanha reported on preparations for the first Annual Dia de Los Muertos Celebration
taking place at the Encinitas Library on Saturday, November 1, 2014. This is a free event with
participation by more than 15 community organizations and partners. This will be EFA's second major
event since their inception.
8E. ENCINITAS ALLIANCE FOR ARTS EDUCATION REPORT
Commissioner Filsinger reported that, due to conflicting obligations, she had to resign as coordinator
of the Encinitas Alliance for Arts Education. She will continue to attend as a representative of the
Commission for the Arts.
8F. IPALPITI FESTIVAL REPORT
Arts Administrator Gilliam reported that the iPalpiti Festival occurred in July and went very well. The
attendance was very similar to last year's festival with 490 tickets sold. He noted that the festival
requires the assistance of many volunteers to make the event a success. The amount of effort is
overwhelming. As a result, Gilliam is considering eliminating the food receptions for 2015.
8G. MUSIC BY THE SEA CONCERT SERIES REPORT
Arts Administrator Gilliam reported on the Music by the Sea Concert Series noting that the first
concert takes place on Friday September 19, 2014.
8H. COMMISSION-SPONSORED AND CO-SPONSORED EVENTS:
Wednesdays @Noon concerts, Sept. 3, 10, 17, 24. Encinitas Library.
Music by the Sea concert, Friday, Sept. 19, 7:30pm. Encinitas Library.
Opening Reception: Rosemary KimBal, Sunday, Sept. 7, 1-4pm, Encinitas Community Center
Gallery.
Opening Reception: Susan MacLeod, Sunday, Sept. 14, 1-4pm, Encinitas Library Gallery.
9. FUTURE AGENDA ITEMS
1) Add Encinitas Student Film Festival as an ongoing report thru April
2) Follow up on percent for art ordinance
3) Report on the Pacific View presentation to the City Council
4) Report on Dia de los Muertos Celebration and Ballet Folklorico de San Dieguito
5) Report on K Street Pocket Park public art project
6) Ongoing reports
10. COMMISSIONERS' REPORTS
Commission Filsinger reported that she had two images selected for exhibit at the Oceanside
Museum of Art; the Student Film Festival Symposium was coming up in November; and she reported
that the plans for the Domestic Violence Symposium were going well.
Commissioner Guthrie reported that she is in Portland and taking advantage of the local public art
including a piece included in Ms. Goldman's earlier presentation.
2014 09-08 Commission for the Arts Meeting Minutes Paue 3 of 6
Commissioner Tanha reported that she was invited to Story Arts "Hidden Treasures" private event
which recognized and honored local artists. She also noted that she would be visiting Europe at.the
end of the month and would try to take pictures and post them to Facebook.
Commissioner Lueker reported that he received a call to do a commissioned piece and that he was
also giving a presentation to a local school on Art & Science collaborations.
Chair Thum reported that she attended the exhibit Zooinitas and the Celebration of Persian Culture,
and that the Coastal Communities Concert Band selected Tom Cole as their new band director.
11. ARTS ADMINISTRATOR REPORTS
Arts Administrator Gilliam reported that he was experiencing better media coverage of local art events
mostly through the Encinitas Advocate.
12. ADJOURNMENT
Chair Thum adjourned the meeting at 6:59 p.m.
,A(4 �,Anl�2
By: Gina Z9nns, Commission Secretary
Next Meeting: Monday, October 6, 2014
2014 09-08 Commission for the Arts Meetine Minutes Paee 4 of 6
CITY OF ENCINITAS COMMISSION FOR THE ARTS WORK PLAN 2013-2014
Commission Approval: April 1,2013;Amended:April 7,2014
City Council Approval: April 30,2013
Goal and Intended Outcome MembersI.Wed Timellme o°`M Feha flol ao fi xre.e/
kr,acr wmm�sswra
ADVOCACY
Annual State of the Arts presentation to Council.Commission accomplishments,
arts community accomplishments,artist data,community needs Judy Thum June,2014 None 0
Host annual meeting of Encinitas arts organizations.Promote aty arts Judy Thum January $100
programs,grant opportunities,info sharing,networking Thora Guthrie
Utilize Facebook page when arts advocacy is needed Collette Stefanko ongoing None 0
Incorporate arts content into the General Plan Update.Improved zoning for arts
venues,artist live/work housing,downtown onton arts district,public an plan Naimeh Tanha ongoing None 0
ARTS EDUCATION
In collaboration with SDA Foundation and arts organizations,present/promote
Arts Education Summer Camps at San Dieguito Academy Performing Arts Center Tim tucker Summer, None 0
(SDAPAC) Collette Stefanko 2013
Preset artist workshops/discussion by exhibiting artists and in other arts Tim Lueker
disciplines Collette Stefanko ongoing 5800
Promote and assist the Encinitas Alliance for Arts Education Tim Lueker Collette ongoing None 0
Stefanko
ARTS VENUES
Develop after-hours arcs programming in Community Room by non-profits and $SAW
Earned organizations.Eaed revenue for City.promotes cultural Thnca Guthrie
Judy Thum ongoing (est earned
tourism/ecoD development revenue)
Promote existing facilities for arts programming:libraries,Comm/Senor Center,
SDAPAC,MCC San Elijo Campus,la Paloma Theater;churches,schools,Senior All ongoing None 0
communities
Assist in the development of a City-owned Center for the Arts.Assist wrth
fundraising strategieslactivities,coordinate participation by artiS and arts All Spring,2013 None 0
ogaimations
PERFORMING ARTS
Present Music By The Sea(so concert mornhly series,ticketed).Earned $6,000
revenue for City,promotes cultural tourssnpecon.developmem All August-June
Present Wednesdays@nNoon(52 concert weekly series,(ree).A service to
residents/Seniors,promotes cultural tourism/econ.development All year-rand None 0
ni
Present iPalpin Festival of Internatlonat laureates IS concerts,ticketed).Earned $4,000 MART
revenue for City.significant event for the city,promotes cultural tourism/econ. All July,2013 None
development 1�
Purchase and install performing arts platform in Community Room.Improved
audience visibility,enhances room rentals for arts programming Staff May,2010 9,000•
Preset Encinitas Ans Festival at SD Academy.A showcase for public and All March None $3,000 MART
private schools,arts education,artists and am organizations,free family event 1•
Promote plays/staged readings by local theatre companies.Benefit residents,
revenue for theatre companies,promotes cultural tourismiecon.developmem All ongoing None 0
Incorporate dance performances into misting arts and community events.
Promotes dance companies,benefits residents,promotes cultural All ongoing None 0
tourism/econ.development
Present Student FBm Festival Ali ongoing None 0
PUBLIC ART
Develop an Arts Master Plan with guidelines.Establishes public and private Tim tuekn,Francine Summer, None O
location for future Public art.a service to artists,enhances the community Fihinger,Deanne Sabeck 2014
Implement a Percent for Art Policy.Establishes funding for Public an Tim Lucke,,F,anckie
flhinger,Deanne Sabeck �'2010 None O
FMm Public Art Advisory Committee:artists,public art professionals,members Tim ILeker,Francine Jag 2013 None 0
of Commission FpsNger,Thor.Guthrie
Designate and Install sculpture pads along the Walking Trail of Encinitas Deanne Sabeck, Sping- $4,500 Park
Community Park and K Street park for temporary and permanent public art. Francine Filunger, Summer, None funds,TBD
Enhances the park-art sales for artists,promotes fitness and cultural tourism Thora Guthrie 2014
2014 09-OS Commission for the Arts Meeting Minutes Passe 5 of 6
Goal and Intended Outcome Members Involved Timeline DeOefIr w�xiOt `t scarce
Impact wrd6q scarce
VISUAL ART
Present 45 exhibits at City Hall and Encinitas Library and the Encinitas
Community&Senior Center.Provides exhibition opportunity/art Francine Fitsinger,
sales/increased visibility for artists,promotes cultural tourism/econ. Deanne Sabeck year-round S3,0DD
development Collette Stefanko
Present 2-D exhibits at Encinitas Community/Senior Center using portable Franrne F&nger,Deanne
exhibit units.Increased visitation,enhances Center Sabed,Cdlenestetanko year-round None 0
Present 3-D exhibits at Encinitas Community/Senior Center.Improved Franox Fbinger,Deanne year-round None 0
utilization of cases,increased visitation,enhances Center sabeckWieveStefanko
Present Encinitas Artists Holiday Art Sale,Dec.7-8,2013.Earned revenue for Francine Filsinger, i:.Od.ouzw
Gty-booth rentals,art sales for artists,benefit residents and tourists, Deanne Sabeck COMPLETED None :onD',b awl
promotes cultural tourism/econ.Development. COMPLETE Collette Stefanko _
'Proposed funding,MART 1 project fund in the General Fund.
••Proposed funding,MART 2 project fund in the General Fund.
2014 09-08 Commission for the Arts Meeting Minutes Paue 6 of 6