2014-06-02 ACTION MEETING MINUTES
�~ CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday, June 2, 2014
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:15 p.m.
PRESENT: Chair Thum, Commissioners Filsinger, Sabeck, Stefanko and Tanha
ABSENT: Commissioners Guthrie and Lueker
ALSO PRESENT: Arts Administrator Gilliam
2. PLEDGE OF ALLEGIANCE
Arts Administrator Gilliam led the Pledge of Allegiance.
3. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
None.
4. CHANGES TO THE AGENDA
None.
5. APPROVAL OF THE MINUTES OF THE MAY 5, 2014 MEETING
ACTION:
COMMISSIONERS FILSINGER MOVED AND SABECK SECONDED TO APPROVE THE MINUTES OF THE
REGULAR MEETING OF MAY 5, 2014. MOTION CARRIED: AYES: FILSINGER, SABECK, STEFANKO,
TANHA AND THUM; NAYS: NONE; ABSENT: GUTHRIE AND LUEKER: ABSTAIN: NONE.
6. ACTION ITEMS - OLD BUSINESS
None.
7. ACTION ITEMS - NEW BUSINESS
7A. A REPORT ON THE LEUCADIA STREETSCAPE PROJECT
Associate Civil Engineer Villa presented a brief overview of the North Highway 101 Leucadia Streetscape
Project. The project runs from North Court to La Costa Avenue. Staff would like to obtain input from the
Commissioners on opportunities for the installation of public art. Ms. Villa also reported that staff will be
holding a community meeting at the Library on Thursday, June 5, 2014. Updated criteria and design drawings
will be presented during the community meeting. General suggestions for public art should be submitted
before staff performs the Environmental Review of the project.
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ACTION:
COMMISSIONERS SABECK MOVED AND STEFANKO SECONDED TO APPROVE THE PUBLIC ART AD
HOC COMMITTEE TO WORK ON THE LEUCADIA STREETSCAPE PROJECT. MOTION CARRIED:
AYES: FILSINGER, SABECK, STEFANKO, TANHA AND THUM; NAYS: NONE: ABSENT: GUTHRIE
AND LUEKER; ABSTAIN: NONE.
8. INFORMATIONAL ITEMS
8A. ENCINITAS FRIENDS OF THE ARTS REPORT
Commissioner Tanha reported on the Encinitas Friends of the Arts (EFA). They held their first volunteer
meeting and she was pleased with the turn out. The group has identified three advocacy areas: 1) an art
center, 2) public art and 3) art education. The membership drive will focus on these efforts. Commissioner
Tanha indicated that there are approximately 30 members now signed up. The EFA is also interested in
collaborating with other groups. Lastly, Commissioner Tanha indicated that the Encinitas Friends of the Arts is
purchasing a pop-up canopy to be used when they attend public events.
8B. ENCINITAS ALLIANCE FOR ARTS EDUCATION REPORT
Commissioner Filsinger presented a report on the Encinitas Alliance for Arts Education. She recently attended
the Encinitas School District Liaison Committee meeting. The following suggestions were made during that
meeting: The Commissioners should visit schools sites to see what they offer, develop an inventory of
community art programming, find creative ways to fund art programming, create an Arts Needs Assessment,
extend the Student Film Festival to Elementary age students, and become an Arts Empowered School District.
A short video regarding "Arts Empowered San Diego" was presented. The video can be found at the following
link: http://www.artsempowersd.org[.
Public Speaker: Annie Leaf spoke in support of the Encinitas Alliance for Arts Education.
Commission discussion ensued. The Arts Education Ad Hoc Committee (Commissioners Filsinger, Lueker and
Stefanko)will consider next steps.
8C. PACIFIC VIEW ELEMENTARY SCHOOL REPORT
Arts Administrator Gilliam reported that the last three council meetings were budget oriented. During those
meetings, Council majority determined that they would proceed with the purchase of the Pacific School site via
bond revenue. It is anticipated that escrow will last approximately six months. Dudek & Associates is
performing an environmental report on the property. This item will be brought back to Council to discuss next
steps for the site.
Public Speaker: Danny Salzhandler, President of the 101 Artist Colony, spoke in support of an art
center on the vacant school site. He also indicated that the Arts Alive Banners Auction is this
weekend.
8D. PUBLIC ART AD HOC COMMITTEE REPORT
Commissioner Sabeck reported that the last Public Art Ad Hoc Committee focused on the Leucadia
Streetscape. The next step is to take a walking tour of the area to solidify recommendations.
Also, Commissioner Sabeck indicated that she will be conferencing with the Public Art Director for the San
Diego International Airport to discuss their structure for their Percent for Art policy. The commission would like
to develop and implement a Percent for Art policy within the City to create a funding mechanism for public art.
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8E. BALLET FOLKLORICO EL TAPATIO REPORT
Arts Administrator Gilliam reported that the Bayside Community's Ballet Folklorico El Tapatio performed at a
recent Ocean Knoll Open House. They have also submitted an application to the City's Community Grant
Program to create a program at Ocean Knoll Elementary School. Funding by the Council is pending.
8F. FY2014/15 COMMISSION WORK PLAN REPORT
Arts Administrator Gilliam reported on the FY2014/15 Commission Work Plan that was approved by the
Commission during the May meeting. It was suggested that the Commissioners review the member
assignments to the ad hoc committees. If changes are desired, it will be placed on a future agenda.
The next step is to present the work plan to the City Council for approval with a date to be determined.
8G. ARTS EDUCATION: ARTIST WORKSHOP PROPOSAL, CRAIG DEVINE
Arts Administrator Gilliam reported that Craig Devine, owner of the Devine School of Guitar, would like to
present a workshop/demonstration to the community. He is also considering holding a demonstration at the
Arts Festival.
8H. VISUAL ART: CURATED EXHIBITS DISCUSSION
Arts Administrator Gilliam reported that the 2015 application period for the curated art exhibit is now open. In
September, the applications and exhibits will be reviewed by an evaluation panel and the Visual Art Ad Hoc
Committee (Commissioners Filsinger, Sabeck and Stefanko) for selection of the City Exhibitions.
Public Speaker: Jim Hornung spoke in support of having individually curated shows to create a themed exhibit.
81. EVALUATION PANEL RECOMMENDATIONS, COMMUNITY GRANT PROGRAM
Arts Administrator Gilliam reported that an Evaluation Panel, consisting of five City Commissioners, met in May
to discuss and make recommendations for the FY14/15 Community Grant Program. The Mizel Family
Foundation has agreed to match City funds once again this year, bringing total funding available for the City
Council to allocate to $150,000. Council will make their allocations during the June 18, 2014 council meeting.
8J. MUSIC BY THE SEA CONCERT: ALLANT TRIO. FRIDAY, JUNE 20, 7:30PM
Arts Administrator Gilliam reported that the Friday night monthly series on June 20, 2014 features the Allant
Trio from New York.
8K. COMMISSION-SPONSORED AND CO-SPONSORED EVENTS:
Arts Administrator Gilliam reported on the Commission-sponsored and co-sponsored events for the month of
June:
Wednesdays @Noon concerts, June 4, 11, 18, 25. Encinitas Library.
Opening Reception: San Dieguito Art Guild, Friday, June 13, 5-7pm, Encinitas City Hall.
9. FUTURE AGENDA ITEMS
1) Encinitas Friends of the Arts Report (standing agenda item)
2) Invite the school district superintendents to attend a commission meeting to present a
report on the current state of art programming in the schools
3) Review and discuss Ad Hoc Committee Assignments
2014 06-02 Commission for the Arts Meeting Minutes Page 3 of 6
4) Film Festival
5) Percent for Art
6) Pacific View Update
7) CGP Allocations
10. COMMISSIONERS' REPORTS
Commissioner Sabeck reported that she is leaving for Costa Rica tomorrow.
Commissioner Filsinger reported that she attended the event presented by Doris Keats and it was very
inspiring. Also attended Canyon Crest's Film Festival.
Commissioner Tanha reported that the Commissioners should be involved in E101's First Thursdays events.
This may also be a good event for the Encinitas Friends of the Arts to attend.
Commissioner Stefanko reported that she and Commissioner Filsinger are collaborating with the Lux Art
Institute on a rescreening of 16 films from the Encinitas Student Film. Also, the Lux Art Institute issued a
Request for Proposals for art programming.
Chair Thum reported that the Friends of the Library held their First Sunday concert this last weekend and it
was well attended.
11. ARTS ADMINISTRATOR REPORTS
Arts Administrator Gilliam reported that the City Council approved $40,000 in the FY14/15 to update the 2002
Arts Master Plan. The update will include an arts facility needs assessment.
Gilliam also reported that a north county arts group was being developed. A series of meetings will be
identified. He suggested a regional Commissioners meeting to talk about best practices.
12. ADJOURNMENT
Chair Thum adjourned the the meeting at 7:25 p.m.
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By: Gina Zenns, Commission Secretary
Next Meeting: Monday, July 7, 2014
2014 06-02 Commission for the Arts Dleeting Minutes Page 4 of 6
Attachment A - April 7 Meeting Minutes
CITY OF ENCINITAS COMMISSION FOR THE ARTS WORK PLAN 2013-2014
Commission Approval: April 1,2013;Amended:April 7,2014
City Council Approval: April 30,2013
Goal and Intended Outcome Memberslnvolocl Timeline cene..J F.am FSral aPagat Nae4ed/
ImP.ct Funding sauna
ADVOCACY
Annual State of the Arts presentation to Council.Commission arcomplishmmts,
arts community accomplishments,artist data,community needs Judy Thum June,2014 None 0
Host annual meeting of Encinitas arts organizations.Promote city arts Judy Thum
programs,grant opportunities,info sharing,networking Thora Guthrie January $100
Utilize Facebook page when am advocacy is needed Collette Stefanko ongoing None 0
Incorporate arts content into the General Plan Update.Improved zoning for arts
venues,artist live/work housing.downtown arts district,public an plan Naimeh Tanha ongoing None 0
ARTS EDUCATION
In collaboration with SDA Foundation and arts organizations,present/promote
Arts Education Summer Camps at San Dieguito Academy Performing Arts Center Tim Lueker Summer, None 0
tSDAPAC) Collette Stefanko 2013
Present artist workshops/discussions by exhibiting artists and in other arts Tim Weker
disciplines Collette Stefmko ongoing $800
Promote and assist the Encinitas Alliance for Arts Education Tim Lueker Collette o
Stefanko ngoing None 0
ARTS VENUES
Develop after-hours arts programming in Community Room by non-profits and Thora Wthne
$5,000
cotnmuni ty or Ba nizations Earned revenue for Cit y,promotes cultural
ongoing (est.earned
tourism/ udy Thum econ.development revenue)
Promote existing facilities for arts programming:libraries,Comm/Senior Center,
SOAPAC,MCC San Elijo Campus,La Paloma Theater;churches,schools,Senior All ongoing None 0
communities
Assist in the development of a City-owned Center for the Arts.Assist with
fundraising strategies/activities,coordinate participation by artists and arts All Spring,2013 None 0
organizations
PERFORMING ARTS
Present Musk By The Sea(so concert monthly senes,ticketed).Earned 56,000
revenue for City,promotes cultural tounsm/econ.development All August-June
Present Wednesdays(a Nom(52 concert weekly series,free).A service to All year-round None 0
residents/Seniors,promotes cultural tourism/econs development
Present IPaipiti Festival of International Laureates is concerts,ticketed).Earned
revenue for City,significant event for the city,promotes cultural tourism/ecm. All July,2013 None $4.000 MART
1•
development
Purchase and install performing arts platform in Community Room.Improved
audleme visibility,enhances roan rentals for arts programming Staff May,2014 9,000•
a
Present Encinitas Arts Festival at SD Academy.A showcase for public and $3,000 MART
private schools,arts education,artists and arts organizations,free family event All March None 1.
Promote plays/staged readings by local theatre companies.Benefits residents,
revenue for theatre companies,promotes cultural tounsm/econ.development All ongoing None 0
Incorporate dance performances into existing arcs and community events
Prommes dance companies,benefits residents,promotes cultural All ongoing None 0
toumm/econ.development
Present Student Film Festival
All ongoing None 0
PUBLICART
Develop an arts Master Plan with guidelines.Establishes public and private TIM Lueker,Framne Summer,
locations for future public art,a service to Mists,enhances the community Dhinger,Deanne Sab.1, 2014 None 0
Implement a Percent for Art Policy.Establishes funding for public an Tim Locker,Francine
Rbhger,Deanne Sebeck 5ping,2014 None 0
Form Public Art Advisory Committee:artists,public art professionals,members Tim LuekeA inncine
of Commission Filungei,Th Guthrie fall,2013 None 0
om
Designate and install sculpture pads along the Walking Trail of Encinitas Deanne Sabeck, Sping- $4,500 Park
Community Park and K Street park for temporary antl permanent public arc Francine Filsinger, Summer, None funds,TBD
Enhances the park,art sales for artists,promotes fitness and cutural tourism Thom Guthrie 2014
2014 06-02 Commission for the Arts Meeting Minutes Page i of 6
J
Goal and Intended Outcome Members Involved Timeline Gercral Fund Thal audtet Needed/
hnpaQ wndN{sarc
VISUAL ART
Present 45 exhibits at City Hall and Encinitas Library and the Encinitas
Community&Senior Center.Provides exhibition opportunity/art Francine Filsinger,
sales/ino eased visibility for artists,promotes cultural tourism/econ. Deanne Sabeck, year-round $3,000
development Collette Stefanko
Present 2-D exhibits at Encinitas Community/Senior Center using portable Francine Fisinger,Deanne
exhibit units.Increased visitation,enhances Center Sabeck Cdptte Stefanko year-round None 0
Present 3-D exhibits at Encinitas Community/Senior Center.Improved kanciie Wager,Deanne
utilization of cases,increased visitation,enhances Center Sabeck Corien Stefanko
Year-round None 0
Present Encinitas Artists Holiday Art Sale,Dec.7-8,2013.Earned revenue for Francine Filsinger,
City-booth rentals,art sales for artists,benefits residents and tourists, Deanne Sabeck, COMPLETED None sow.
am 6=1
e tiII3
promotes cultural tourism/econ.Development. COMPLETE Collette Stefanko
'Proposed funding,MART 1 project fund in the General Fund.
•'Proposed funding,MART 2 project fund in the General Fund.
2014 06-02 Commission for the Arts Nleetinu Minutes Page 6 of 6