2014-04-07 =� ACTION MEETING MINUTES
_ CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday, April 7, 2014
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:06 p.m.
PRESENT: Chair Thum, Commissioners Filsinger, Guthrie, Lueker, Sabeck,
Stefanko and Tanha
ABSENT: None
ALSO PRESENT: Arts Administrator Gilliam
2. PLEDGE OF ALLEGIANCE
Commissioner Filsinger led the Pledge of Allegiance.
3. ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
None.
4. CHANGES TO THE AGENDA
None.
5. APPROVAL OF THE MINUTES OF THE MARCH 3, 2014 MEETING
ACTION:
COMMISSIONERS TANHA MOVED AND SABECK SECONDED TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF MARCH 3, 2014. MOTION CARRIED:
AYES: FILSINGER, GUTHRIE, LUEKER, SABECK, STEFANKO, TANHA AND THUM:
NAYS: NONE: ABSENT: NONE: ABSTAIN: NONE.
6. ACTION ITEMS - OLD BUSINESS
6A. ENCINITAS FRIENDS OF THE ARTS (EFA) AD HOC COMMITTEE REPORT
Commissioner Tanha reported that the community has shown great support for the
establishment of the Encinitas Friends of the Arts (EFA). EFA has gotten approval to be a
fund of the Coastal Communities Foundation and is in partnership with the City of Encinitas.
Naimeh was elected President, Colleen was elected Secretary and Kay Colvin was elected
Treasurer. EFA had a booth at the Encinitas Arts Festival where they signed up several
members; they will also have a booth at the Street Fair. They are working on their mission
and by-laws.
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ACTION:
COMMISSIONERS GUTHRIE MOVED AND FILSINGER SECONDED TO APPROVE THE
ESTABLISHMENT OF AN ENCINITAS FRIENDS OF THE ARTS AD HOC COMMITTEE
AND THE APPOINTMENT OF COMMISSIONERS TANHA, SABECK AND STEFANKO TO
THE AD HOC COMMITTEE AS BOARD MEMBERS. MOTION CARRIED: AYES:
FILSINGER, GUTHRIE, LUEKER, SABECK, STEFANKO, TANHA AND THUM; NAYS:
NONE: ABSENT: NONE; ABSTAIN: NONE.
7. ACTION ITEMS - NEW BUSINESS
7A. APPOINT COMMISSIONERS TO SERVE AS THE COMMISSION CHAIR AND VICE
CHAIR
ACTION:
COMMISSIONERS LUEKER MOVED AND SABECK SECONDED TO APPOINT
COMMISIONER THUM AS CHAIR. MOTION CARRIED: AYES: FILSINGER, GUTHRIE,
LUEKER, SABECK, STEFANKO, TANHA AND THUM; NAYS: NONE; ABSENT: NONE;
ABSTAIN: NONE.
ACTION:
COMMISSIONERS GUTHRIE MOVED AND STEFANKO SECONDED TO APPOINT
COMMISIONER LUEKER AS VICE-CHAIR. MOTION CARRIED: AYES: FILSINGER,
GUTHRIE, LUEKER, SABECK, STEFANKO, TANHA AND THUM; NAYS: NONE;
ABSENT: NONE; ABSTAIN: NONE.
7B. REVIEW 2013/14 WORK PLAN AND APPOINT COMMISSIONERS TO SERVE ON
THE AD HOC COMMITTEES
Arts Administrator Gilliam reviewed the FY13/14 Work Plan. Commission discussion ensued
regarding the various ad hoc committees and duties.
ACTION:
COMMISSIONERS FILSINGER MOVED AND LUEKER SECONDED TO AMEND THE
FY13/14 WORK PLAN AND APPOINT COMMISSIONERS TO THE AD HOC
COMMITTEES. THE WORK PLAN IS INCORPORATED BY REFERENCE AS
ATTCHMENT A. MOTION CARRIED: AYES: FILSINGER, GUTHRIE, LUEKER,
SABECK, STEFANKO, TANHA AND THUM: NAYS: NONE: ABSENT: NONE; ABSTAIN:
NONE.
7C. APPOINT A COMMISSIONER TO SERVE ON THE GRANT EVALUATION PANEL
ACTION:
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COMMISSIONERS SABECK MOVED AND FILSINGER SECONDED TO APPOINT
COMMISSIONER TANHA TO SERVE ON THE GRANT EVALUATION PANEL. MOTION
CARRIED: AYES: GUTHRIE, FILSINGER, LUEKER, SABECK, STEFANKO, TANHA
AND THUM; NAYS: NONE; ABSENT: NONE; ABSTAIN: NONE.
8. INFORMATIONAL ITEMS
8A. COMMISSIONER TRAINING
City Clerk Hollywood thanked the commissioners for their service to their communities.
Hollywood reviewed the Brown Act, the purpose of commission meetings, the role of the
Chair, and Council meeting policies and protocols.
86. REPORT ON PACIFIC VIEW ELEMENTARY SCHOOL
Arts Administrator Gilliam provided an update on the City's purchase of the Pacific View site
from the Encinitas Union School District. The parties are working out the terms of the
agreement. Next steps include funding, site clean-up, and determination of the use of the
site.
8C. REPORT ON ENCINITAS ARTS FESTIVAL
Arts Administrator Gilliam provided an update on the Encinitas Arts Festival.
8D. REPORT ON ENCINITAS STUDENT FILM FESTIVAL
Commissioner Filsinger provided an update on the Encinitas Student Film Festival noting the
event was a huge success with positive responses from the participants. Many have
indicated their interest in participating next year. 86 students participated in the symposiums.
8E. REPORT ON PUBLIC ART AD HOC COMMITTEE
Arts Administrator Gilliam reported on a memo dated March 26, 2014 that the City Council
recently received from the Public Art Advisory Committee and the Commissioner's Public Art
Ad Hoc Committee requesting the incorporation of public art to the 1-5 Widening Project.
The Public Art ad hoc and the Advisory Committee need to convene to determine
recommendations for the Leucadia Streetscape project and provide those recommendations
to the Planning Department within the next week.
8F. DISCUSSION ON 2014/15 WORK PLAN
Arts Administrator Gilliam reported that the FY2014/15 Work Plan needs to be updated. The
ad hocs need to consider the current plan and determine revisions/additions for next month's
meeting.
8G. MUSIC BY THE SEA CONCERT/FUNDRAISER, FRIDAY, APRIL 11, 7:30PM
Arts Administrator Gilliam reported on the upcoming Music by the Sea concert which is
serving as a fundraiser to help support the iPalpiti Festival later this year.
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i
8H. COMMISSION-SPONSORED AND CO-SPONSORED EVENTS
Wednesdays @Noon concerts, April 2, 9, 16, 23, 30 Encinitas Library
Arts Administrator Gilliam reported on the Commission-sponsored and co-sponsored events
for the month of April.
9. FUTURE AGENDA ITEMS
a) Finalize the FY14/15 Work Plan
b) Encinitas Friends of the Arts Update
c) Public Art Update
d) Pacific View Update
e) Leucadia Streetscape Presentation
f) iPalpiti Festival
10. COMMISSIONERS' REPORTS
Commissioner Lueker suggested the possibility of a fundraiser for an arts center. Also, he
noted that he has a mosaic on exhibit at the San Francisco Wharf.
Commissioner Guthrie visited Cuba and was impressed with the visual and performing arts
found everywhere. She is looking forward to fundraising for an arts center.
Commissioner Sabeck agreed that fundraising for an arts center will be a key initiative for the
Commission.
Commissioner Filsinger reported that she has art exhibits in collaboration with the Oceanside
Museum of Art and has had discussions with Assembly Member Chavez on the possibility of
working on a joint project that addresses women dealing domestic violence.
Commissioner Stefanko reported that she is working on the Education Pavilion community
open house at the Lux Art Institute.
Commissioner Tanha indicated that she has been very busy organizing the Encinitas Friends
of the Arts as well as the upcoming Garden Tour.
Commissioner Thum reported that the next Coastal Communities Band Concert is May 4 and
takes place in Encinitas at the San Dieguito Academy. The concert is funded in part by the
Community Grant Program.
11. ARTS ADMINISTRATOR REPORTS
None.
12. ADJOURNMENT
^Chair Thum adjourned the meeting at 7:07 p.m.
c 11-A'v i
By: Gina6Zenns, Commission Secretary
Next Meeting: Monday, May 5, 2014
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Attachment A - April 7 Meeting Minutes
CITY OF ENCINITAS COMMISSION FOR THE ARTS WORK PLAN 2013-2014
Commission Approval: April 1,2013;Amended:April 7,2014
City Council Approval: April 30,2013
Goal and Intended Outcome Memberslnsohed I Timeline Geronlhm4FWI 4atetN " U
bmPact FunAr4Swry
ADVOCACY
Annual State of the Arts presentation to Council.Commission avnmplishments,
arts community accomplishments,artist data,community,needs Judy Thum June,2014 None 0
Host annual meeting of Encinitas arts organizations.Promote city arts Judy Thum
program,grant opportunities,info sharing,networking Thora Guthrie
January $100
Utilize Facebook page when arts advocacy Is needed Collette Stefanko ongoing None 0
Incorporate arts content into the General Plan Update.Improved zoning for arts
venues,artist live/work housing,downtown arts district,public an plan Naimeh Tanta ongoing None 0
ARTS EDUCATION
In collaboration with SDA Foundation and arts organizations,present/promme
Arts Education Summer Camps at San Dieguito Academy Performing Arts Center Tim Lueker Summer, None 0
(SDAPAC) Collette Stefanko 2013
Present artist workshops/discussions by exhibiting artists and in other arts Tim Lueker ongoing $800
discipbnes Collette Stefanko
Promote and assist the Encinitas Alliance for Arts Education Tim Lueker Collette
Stefanko ongoing None 0
ARTS VENUES
Develop after-hours arts programming in Community Room by non-profits and $5,000
community organizations.Earned revenue for City,promotes cultural Thora Guthrie $5,000
(est.earned
tourisMco
en.development Judy Thum revenue)
Promote existing facilities for arts programming:libraries,Comm/Senior Center,
SDAPAC,MCC San Elijo Campus,la Pabma Theater;churches,schools,Senior All ongoing None 0
communities
Assist in the development of Crty-owned Center for the Arts.Assist vTth
fundraising strategies/actmmes,coordinate participation by artots and arts All Spring,2013 None 0
Organrratio s
PERFORMING ARTS
Present Music By The Sea(to concert monthly senes,ticketed).Earned 56,000
revenue for CITY,promotes cultural tourism/econ.development All August-tune
Present WednesdayseNoon 152 concert weekly senes,free).A service to
All year-round NOne 0
residents/Seniors,promotes cultural tourism/econ.development
Preset iPaipiti Festival of International Laureates(5 concerts,ticketed).Earned
revenue for Oty,significant event for the city,promotes cultural tourism/econ. All July,2013 None $4'000 MART
1'
development
Purchase and install performing arts platform in Community Room.Improved
audience visibility,enhances room rentals for arts programming Staff May,2014 9,000'
Preset Encinitas Arts Festival at SD Academy.A showcase for public and All March None 53,000 MART
pnvate schools,arts education,artists and arts organizations,free family event I.
Promote plays/staged readings by local theatre companies.Benefits residents,
revenue for theatre companies,promotes cultural tounsm/econ.developmem All ongoing None 0
Incorporate dance performances into existing arts and community events.
Promotes dance companies,benefits residents,promotes cultural All ongoing None O
tourism/econ.development
Present Student Film Festival All ongoing None O
PUBLIC ART
Develop an Arts Master Plan vith guidelines.Establishes public and private Tim Lueker,Francine Summer,
Fi1Ln er, None 0
locations for future Dpublic aart,a service to rusts,enhances the community 8 Deanne Sabeck 2014
Implement a Percent for Art Policy.Establishes funding for public an Tim Lueker,Franame
Flhinm,Deanne 5abefk �'2014 None 0
Form Public Art Advisory Committee:artists,public art professionals,members Tim Lueker,Frarcme fall,2013 None O
of Commission Fhinger,Thor.Guthrie
Designate and Install sculpture pads along the Walking Trail of Enckdtas Deanne Sabeck, Sping- $4,500 Park
Community Park and K Street park for temporary and permanent public art. Francine Filsinger, Summer, None
Enhances the park,art sales for artists,promotes fitness and cultural tourism, ora Guthrie 2014 funds,TED
m
2014 04-07 Commission for the Arts Meeting Minutes Pa-.e5 of 6
Goal and Intended Outcome Members Involved Timeline GercnlfundFhal ewietgswrin/
Mpa[t WMhtg 50YR
VISUAL ART
Present 45 exhibits at City Hall and Encinitas Library and the Encinitas
Community&Senior Center.Provides exhibition opportunity/art Francine Filsinger,
salesfincreased visibility for artists,promotes cultural tourism/econ. Deanne Sabeck, year-round $3,000
development Collette Stefanko
Present 2-0 exhibits at Encinitas Community/Senior Center using portable Fran a Fisinger,Deanne
exhibit units.Increased visitation,enhances Center Sabeck,tollene Stefanko year-round None 0
Present 3-D exhibits at Encinitas Community/Senior Center.Improved Francine Fisinger,Deanne
utilization of cases,increased visitation,enhances Center Satneck conene Stefanko fear-round None 0
Present Encinitas Artists Holiday Art Sale,Dec.7-8,2013.Earned revenue for Francine Filsinger, Ciicered.rota
City-booth rentals,art sales for artists,benefits residents and tourists, Deanne Sabeck, COMPLETED None sow."�1
a-rm
promotes cultural tourism/econ.Development. COMPLETE Collette Stefanko
e Proposed funding,MART 1 project fund in the General Fund.
"Proposed funding,MART 2 project fund in the General Fund.
2014 04-07 Commission for the Arts Meeting Minutes Page 6 of 6