2012-06-04 ACTION MEETING MINUTES
CITY OF ENCINITAS
- - COMMISSION FOR THE ARTS
Monday, June 4, 2012
1. CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:05 p.m.
PRESENT: Chair Thum, Commissioners Colvin, Leman, Lueker, Scheiwe,
Schmid, and Tanha
ABSENT: None
ALSO PRESENT: Arts Administrator Gilliam, Commission Secretary Zenns
2. PLEDGE OF ALLEGIANCE
Vice-Chair Lueker led the Pledge of Allegiance.
3. ORAL COMMUNICATION
None.
4. APPROVAL OF MAY 7. 2012 MEETING MINUTES
ACTION:
COMMISSIONERS SCHEIWE MOVED AND THUM SECONDED TO APPROVE THE MINUTES OF
THE REGULAR MEETING OF MAY 7. 2012. MOTION CARRIED: AYES: COLVIN, LUEKER,
SCHEIWE, SCHMID, TANHA AND THUM; NAYS: NONE: ABSENT: LEMEN; ABSTAIN: NONE.
Commissioner Leman arrived at 5:07 p.m.
5. OLD BUSINESS
A. Proposed Encinitas Street Art Event 2012 by David Ross
David Ross provided an update to the proposed Encinitas Street Art event in which artists would
create murals on the walls of downtown private businesses. He indicated that in order to move
forward with the event he was seeking Commission support to approach the business owners, obtain
sponsors for supplies, coordinate the artists line up, and help develop the event. Mr. Ross indicated
that he was open to ideas including providing a preview of proposed murals, holding the event in
conjunction with another event, working with youth to focus their skills towards something positive,
and developing an art walk/tour.
ACTION:
COMMISSION CONSENSUS TO FORM AN AD HOC COMMITTEE CONSISTING OF
COMMISSIONERS LEMEN, LUEKER AND TANHA TO WORK WITH DAVID ROSS TO DEVELOP
THE STREET ART EVENT.
06-0J-201?Arts Commission,tfeeting,ifinutes.doc Page I of
Meeting Minutes of the Commission for the Arts
B. iPalpiti Music Festival, July 12-15, 2012
Arts Administrator Gilliam provided a report on the iPalpiti Music Festival scheduled for July 12 — 15,
2012. He noted that the group received funding through the City's FY11/12 Community Grant
Program and the Friends of the Encinitas Community Library. Gilliam indicated that he would be
working with iPalpiti to develop promotional materials. He will also address pre-sale tickets and look
into the possibility of live video and potential streaming on the City's website.
ACTION:
COMMISSION CONSENSUS TO FORM AN AD HOC COMMITTEE CONSISTING OF
COMMISSIONERS SCHEIWE AND THUM TO WORK WITH IPALPITI TO DEVELOP THE
FESTIVAL.
C. Fee-based Arts Programming
Arts Administrator Gilliam proposed that the Arts programming be moved from a Sunday concert
series to a Friday night ticketed concert series once a month beginning in August, 2012.
Staff is looking into the possibility of developing a paid room attendant to staff the evening events.
ACTION:
COMMISSIONERS COLVIN MOVED AND LUEKER SECONDED TO PARTNER WITH THE
CONSORTIUM OF SO CAL MUSIC PRESENTERS AND PRESENT FRIDAY NIGHT TICKET
BASED CONCERT SERIES. MOTION CARRIED: AYES: COLVIN, LEMEN, LUEKER, SCHEIWE,
SCHMID, TANHA AND THUM: NAYS: NONE: ABSENT: NONE: ABSTAIN: NONE.
D. 2013 Encinitas Arts Festival Plans and Committee Assignments
Arts Administrator Gilliam reported that discussions have already begun for a 2013 Encinitas Arts
Festival. He proposed that the full Commission provide leadership for the event according to their
area of expertise.
ACTION:
COMMISSIONERS COLVIN MOVED AND LUEKER SECONDED TO HAVE THE COMMISSION
FOR THE ARTS PARTICIPATE IN THE DEVELOPMENT OF THE 2013 ENCINITAS ARTS
FESTIVAL WITH ALL THE COMMISSIONERS WORKING WITHIN THEIR ASSIGNED AREAS OF
EXPERTISE TO PROVIDE LEADERSHIP TO THE EVENT. MOTION CARRIED: AYES: COLVIN,
LEMEN, LUEKER, SCHEIWE, SCHMID, TANHA AND THUM: NAYS: NONE: ABSENT: NONE;
ABSTAIN: NONE.
6. NEW BUSINESS
A. Arts Venues: SDA Amphitheater
Arts Administrator Gilliam reported that he met with Don Cardenas and Sheila Durkin with the San
Dieguito Academy Foundation and learned that if arts groups were interested in using the San
Dieguito Academy (SDA) theater, amphitheater or gym, they could partner with the SDA Foundation.
Non-profits interested in being considered by the SDA Foundation for sponsorship should contact
Sheila Durkin.
060{-20(2 Arts Commission Aleenng ALnuies do Page 2 Of 4
Meeting A4inutes of the Commission for the Arts
B. Encinitas Alliance for Arts Education
Arts Administrator Gilliam reported that Sandy Jordan has worked with CA Alliance for Arts Education
over the last year as the Local Advocacy Network Coordinator. Ms. Jordan is now moving out of
state, so the Alliance is looking for her replacement.
C. Commission-sponsored/co-sponsored Events at Encinitas Library
1) Wednesdays @Noon concerts, June 6, 13, 20, 27
2) Recital Series Concert, June 17, 2012
3) Opening Reception, Carol Korfin exhibit, June 24, 2:00-3:30pm
Arts Administrator Gilliam reported on the Commission's June events at the Encinitas Library.
D. Appoint Commissioner to Serve on General Plan Advisory Committee
The General Plan Advisory Committee continues to provide input to City staff on the General Plan
Update process; however, the Arts Commission position is vacant. The next meeting is June 18,
2012.
ACTION:
COMMISSIONERS LEMEN MOVED AND COLVIN SECONDED TO APPOINT COMMISSIONER
TANHA TO SERVE ON THE GENERAL PLAN ADVISORY COMMITTEE WITH COMMISSIONER
SCHMID SERVING AS THE ALTERNATE. MOTION CARRIED: AYES: COLVIN, LEMEN,
L_UEKER, SCHEIWE, SCHMID, TANHA AND THUM: NAYS: NONE: ABSENT: NONE: ABSTAIN:
NONE.
E. Encinitas Arts & Events Calendar, July, 2012
Arts Administrator Gilliam reported on the Encinitas Arts & Events Calendar in July.
7. AGENDA ITEMS FOR NEXT MEETING
1) Update from the iPalpiti Music Festival Ad Hoc Committee
2) Update from the Public Art Ad Hoc Committee
3) FY2012/13 Community Grant Program Allocations
8. REPORTS FROM COMMISSION AND STAFF
Commissioner Schmid reported that she attended the California Ballet's performance of Don Quixote.
Also, she performed at the City's Intergenerational Recital at the Community and Senior Center.
Commissioner Scheiwe reported on a documentary film screening at UCSD.
Commissioner Lueker reported that he recently completed a mosaic at a Rancho Santa Fe
elementary school. He also participated in a proposal to the City's Community Grant Program for a
mosaic project with sixth graders.
Commissioner Thum reported on the EUSD Artistry in Music's 10w Anniversary concert taking place
this week at San Dieguito Academy gymnasium.
Arts Administrator Gilliam reported that the Community Grant Program Evaluation Panel recently met
to review the grant applications for FY2012/13. He indicated that that the City and Mizel Family
Foundation have $150,000 in funding available for this next grant cycle. The panel reviewed each of
06-04-2012 Ans Commission,%Ieeung bUnu+es.dx Page 3 of 4
Meeting Minutes of the Commission for the Arts
the 56 application submissions and was recommending funding for 41 applicants. Council will make
final allocations on June 20, 2012.
Gilliam also indicated that he would be attending the Americas for the Arts Conference in San
Antonio later this week.
9. ADJOURNMENT
Chair Thum adjourned the meeting at 6:40 p.m.
r\ A ) N/VI/—
By: qihiZenns, QWmission Secretary
NEXT MEETING: Monday, July 9, 2012
0604-2012 Arts Commisnon.ifeermg.l0nures dx Page 4 of 4