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2012-05-07 ACTION MEETING MINUTES CITY OF ENCINITAS COMMISSION FOR THE ARTS Monday, May 7, 2012 1. CALL TO ORDER/ROLL CALL Meeting was called to order by Arts Administrator Gilliam at 5:05 p.m. PRESENT: Chair Thum, Commissioners Lemen, Lueker, Scheiwe, Schmid, and Tanha ABSENT: Commissioner Colvin ALSO PRESENT: Arts Administrator Gilliam, Commission Secretary Zenns 2. PLEDGE OF ALLEGIANCE Chair Thum led the Pledge of Allegiance. 3. ORAL COMMUNICATION None. 4. APPROVAL OF APRIL 2, 2012 MEETING MINUTES ACTION: COMMISSIONERS LUEKER MOVED AND THUM SECONDED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF APRIL 2. 2012. MOTION CARRIED: AYES: LEMEN, LUEKER, SCHEIWE, TANHA AND THUM; NAYS: NONE; ABSENT: COLVIN AND SCHMID; ABSTAIN: NONE. Commissioner Schmid arrived at 5:08 p.m. 5. NEW BUSINESS A. Appoint Chairs to Ad Hoc Committees ACTION: COMMISSIONERS LUEKER MOVED AND LEMEN SECONDED TO APPOINT CHAIRS TO THE AD HOC COMMITTEES AS NOTED' BELOW. MOTION CARRIED: AYES: LEMEN LUEKER SCHEIWE SCHMID, TANHA AND THUM: NAYS: NONE; ABSENT: COLVIN; ABSTAIN: NONE. 1)ADVOCACY: Georgia Schmid, Co-Chair Judy Thum,Co-Chair 05-07-2012 Arts Commission Meeting Minutes Page i of Meeting Minutes of the Commission for the Arts z)ARTS EDUCATION: Tim Lueker,Chair Kay Colvin 3)ARTS VENUES: Georgia Schmid, Chair 4)PERFORMING ARTS: MUSIC: Judy Thum, Chair Nicholas Scheiwe THEATRE: Naimeh Tanha,Chair DANCE: Georgia Schmid, Chair Naimeh Tanha S)PUBLICART: Ron Lemen, Chair Tim Lueker 6)VISUAL ART: Kay Colvin,Chair Ron Lemen Naimeh Tanha B. Report: Artist Meeting, May 2, 2012 Arts Administrator Gilliam reported that the artist meeting has been postponed. C. Report: 15` Annual Encinitas Festival of the Arts, May 4, 2012 Arts Administrator Gilliam presented an evaluation of the 151 Annual Encinitas Festival of the Arts which took place on Saturday, May 5, 2012, noting the following areas to consider for planning next year's event: Festival staffing, presenters, expanded involvement with school districts, funding alternatives, venue arrangements. Commissioner Tanha thought the festival was wonderful; however, she suggests shortening the hours from an all day event to a four hour event. She also suggested trying to configure smaller venues so the audiences are more compact; coordinate the date with local schools and organizations to avoid conflicts; and, perhaps have the performers repeat their performance so the community has more opportunity to see all of the events. Commissioner Schmid would like to see the participation of more private schools by perhaps providing more advance notice of the event. She also suggested combining the festival with the local schools' talent shows and have them join the festival. Commissioner Schmid agreed with shortening the time and perhaps expanding to two days. Commissioner Lueker suggested selecting fewer, more professional performances. Commissioner Lemen created a beach themed design for a public art mural, 8' x 8' on board, that was painted on the day of the festival by San Dieguito Academy students. There was commission consensus to place the completed mural at 1) Moonlight Beach or 2) San Dieguito Academy. 05-07-2012 Aru Commission,ifeeung,Vinuies Page 2 of 4 Meeting Minutes of the Commission for the Arts D. iPalpiti Music Festival, July 12-15, 2012 Arts Administrator Gilliam reported on the upcoming music festival at the library in July 2012 by Ipalpiti Artists International, pending funding through the City's Community Grant Program. E. Arts Education: Dance Workshop, May 12, 2012 Commissioner Schmid presented an update on the Dance Workshop taking place on May 12 at the library. Plans are taking shape and she anticipates a good turnout. 6. NEW BUSINESS A. Report: Commissioner Training, April 24, 2012 The Commissioner training was canceled due to illness by the presenter. B. Proposal: Fee-based Arts Programming Arts Administrator Gilliam reported on a proposal to charge a nominal admission fee for select Commission sponsored concerts, workshops and events. Funds raised would be utilized for City arts programs. C. Commission Sponsored/Co-sponsored Events at Encinitas Library 1) Wednesdays @Noon concerts, May 2, 9, 16, 23, 30, 2012 2) Recital Series Concert, Francisco Vila, cello, Sunday, May 20, 2:00pm 3) Dance Workshop, May 12, 2012 Arts Administrator Gilliam reported on the Commission sponsored/Co-sponsored events. D. Encinitas Arts & Events Calendar, May 2012 Arts Administrator Gilliam reported on upcoming events. 7. AGENDA ITEMS FOR NEXT MEETING A. iPalpiti Music Festival update B. 2013 Encinitas Arts Festival update and committee assignments C. Fee-based concerts and events 8. REPORTS FROM COMMISSION AND STAFF Schwiewe attending a concert next week Schmid performed last Sunday at an event at the library Lueker attended the Encinitas Alliance for Arts Education meeting and discussed funding ideas for schools. Thum reported on the Coastal Communities Concert Band performance at the San Dieguito Academy gym. 05-07-2012 Ara Commission J/eeting Minutes Page 3 of 4 Meeting Minutes of the Commission for the Arts 9. ADJOURNMENT Chair Thum adjourned the meeting at 7:01 p.m. By: Gina Zenns; Co mission Secretary NEXT MEETING: Monday, June 4, 2012 05-07-2012 Arts Commission Meeting Afinutes Page 4 of 4