2014-08-26 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
ENCINITAS CITY HALL - CARNATION ROOM
ENCINITAS 505 S. VULCAN AVENUE, ENCINITAS
RANCH TUESDAY, AUGUST 26, 2014, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Vice Chair Jacob called the meeting to order at 4:00 P.M.
Directors Present: Vice Chair Cindy Jacob, Richard Houk, Glenn Pruim (Director of
Engineering/Public Works), and Gus Vina (City Manager)
Absent: Lisa Rudloff (Director of Parks and Recreation)
Also Present: Erik Johnson, John McNair and Kent Graff, JC Resorts; Chris
Calkins, Carltas; Tim Nash, Nancy Sullivan, Kathy Hollywood (Board
Secretary), City of Encinitas
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Introduction of new ERGA Board Member, Richard Houk. Contact Person: Board
Member Vina.
Director Vina introduced new Board Director Richard Houk to the group.
2. Approval of Minutes of the 06-24-2014 Regular Meeting. Contact Person: Board
Secretary Hollywood
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Jacob seconded to approve the minutes as presented. Motion
carried. Ayes: Houk, Jacob, Pruim. Nays: None. Absent: Rudloff. Abstain: Vina.
3. Review of ERGA Financial Summary of Revenues. Expenditures, and Capital
Reserves for June and July 2014. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson, Mr. McNair and Mr. Graff reviewed the financial summaries and the Capital
Reserves for June and July May 2014.
4. Discussion regarding the selection process for Chair and Vice Chair. Contact
Person: Board Member Vina.
RECOMMENDED ACTION Discuss selection process and provide direction to
staff as necessary.
Director Vina presented the staff report and presented options for selecting the Chair and
Vice Chair.
Vice Chair Jacob stated that due to time commitments she would be willing to continue
serving as Vice Chair.
ACTION:
Vina moved, Pruim seconded to appoint Richard Houk as Chair and Cindy Jacob as
Vice Chair for a two-year term. Motion carried. Ayes: Houk, Jacob, Pruim, Vina.
Nays: None. Absent: Rudloff. Abstain: None.
5. Potential location change for regularly scheduled ERGA Board Meetings. Contact
Person: Board Secretary Hollywood
RECOMMENDED ACTION: Discuss and direction regarding a potential location
change in ERGA Board Meetings from Encinitas City Hall to the Encinitas Ranch
Golf Course Clubhouse.
Board Secretary Hollywood presented the staff report and reviewed the benefits.of moving
the meeting location to the Golf Course Clubhouse.
ACTION:
Houk moved, Vina seconded to approve the change of location and meeting start
time and to direct staff to bring back amended ERGA By-Laws (for Board
consideration at the next meeting) to change the Regular Meeting location to the
Encinitas Ranch Golf Course Clubhouse and to change the start time from 4:00 p.m.
to 4:30 p.m. Motion carried. Ayes: Houk, Jacob, Pruim, Vina. Nays: None. Absent:
Rudloff. Abstain: None.
Board Consensus to hold the September 23, 2014 meeting at the Clubhouse with a
start time of 4:30 p.m.
Board Secretary Hollywood stated she would cancel the regular meeting and notice a
special meeting due to the location and time change.
6. Execution of the rounds and revenue goals for FY 2014/15. Contact Person: JC
Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. McNair and Mr. Johnson presented the staff report and responded to questions.
Joan Wapner spoke regarding the pace of play program and clean-up of ball marks.
7. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Johnson reported that Encinitas Ranch Golf Course was voted the third best Golf
Course in the 2014 San Diego's Best U-T Reader's Poll.
ADJOURNMENT
Vice Chair Jacob adjourned the meeting at 5:11 p.m.
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Kath oll ood, Cindy Jacob, Vide ai
Board Secretary