2014-06-24 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
ENCINITAS CITY HALL T CARNATION ROOM
ENCINITAS 505 S. VULCAN AVENUE, ENCINITAS
RANCH TUESDAY, JUNE 24, 2014, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Vice Chair Jacob called the meeting to order a: 4:00 P.M.
Directors Present: Vice Chair Cindy Jacob, 3lenn Pruim (Director of Engineering/Public
Works), and Lisa Rudloff ;Director of Parks and Recreation)
Absent: Gus Vina (City Manager)
Also Present: Erik Johnson, John McNair and Kent Graff, JC Resorts; Chris
Calkins, Carltas; Tim Nash, Nancy Sullivan, Kathy Hollywood (Board
Secretary), City of Encinitas; Dick Stern, Encinitas HOA
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 04-22-2014 Regular Meeting. Contact Person: Board
Secretary Hollywood
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Rudloff moved, Pruim seconded to approve the minutes as amended to change title
from Agenda to Minutes and Jacobs to Jacob on page 1. Motion carried. Ayes:
Jacob, Pruim, Rudloff. Nays: None. Absent: Vina. Abstain: None.
2. Review of ERGA Financial Summal of Revenues, Expenditures. and Capital
Reserves for April and May 2014. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the financial summaries and Mr. Graff reviewed the Capital
Reserves for April and May 2014.
3. Review of Activities. Plans and Project.: Related to the Bond Refinancing Contact
Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive r!port and discuss.
Mr. Johnson presented a recap of renovations and improvements to the Golf Course.
BOARD CONSENSUS:
There was Board Consensus to remove thi, standing item from future agendas.
4. FY 2013/2014 Budget Expense Van I nces. Contact Person: JC Resorts, Erik
Johnson
RECOMMENDED ACTION: If required, approve the expense overages of 5% or
more as compared to the budget for the current fiscal year.
Mr. Johnson presented the staff report.
ACTION:
Pruim moved, Rudloff seconded to appro,.e the report and expense overage of 5%
or more as compared to the budget for the current fiscal year. Motion carried.
Ayes: Jacob, Pruim, Rudloff. Nays: None. i Absent: Vina. Abstain: None.
5. Request from North San Diego Water Reuse Coalition for Letters of Support for the
North San Diego County Regional Recycled Water Project. Contact Person: Board
Secretary Hollywood
RECOMMENDED ACTION: Review the proposed letters of support and authorize
Vice Chair Jacob to sign and send the letters.
Board Secretary Hollywood stated that a requI Lt was received from the North San Diego
Water Reuse Coalition for ERGA letters of support for the North San Diego County
Regional Recycled Water Project.
ACTION:
Pruim moved, Rudloff seconded to approve the proposed letters of support and
authorize Vice Chair Jacob to sign and send the letters. Motion carried. Ayes:
Jacob, Pruim, Rudloff. Nays: None. Absent: Vina. Abstain: None.
6. Proposed Encinitas Ranch Golf Authority r FY 2014/2015 Operating and Capital
Budgets. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Approvl the Fiscal Year 2014/2015 Operating and
Capital budgets for the Encinitas Ranch Golf Authority.
Mr. McNair and Mr. Johnson presented the stE if report and responded to questions.
Joan Wapner spoke regarding the budget.
ACTION:
Pruim moved, Jacob seconded to approve the Fiscal Year 2014/2015 Operating and
Capital budgets for the Encinitas Ranch Golf Authority as amended to correct the
calculations on page 7 of the agenda report. Motion carried. Ayes: Jacob, Pruim,
Rudloff. Nays: None. Absent: Vina. Abstain: None.
7. Calculation of (Estimated) Excess GIOIf Course Net Revenues for Fiscal Year
2013/2014. Contact Person: Finance Director Tim Nash
RECOMMENDED ACTION: Approval the allocation of $86,186 to fund the Golf
Course Contingency Reserve from Excess Golf Course Net Revenues as of June
30, 2014.
Mr. Nash presented the staff report.
ACTION:
Pruim moved, Rudloff seconded to approve the allocation of $86,186 to fund the
Golf Course Contingency Reserve from Excess Golf Course Net Revenues as of
June 30, 2014 and direct that a future agenda item be prepared regarding
establishing a Board policy for distribution of excess Golf Course net revenues.
Motion carried. Ayes: Jacob, Pruim, Rudloff. Nays: None. Absent: Vina. Abstain:
None.
8. Consideration of canceling the July 22, 2014 Regular ERGA Board Meetinq for
summer recess and the November 25 and December 23, 2014 meetings due to
the holidays. Contact Person: Board Secretary Hollywood
RECOMMENDED ACTION: Cancel the July 22, November 25, and December 23,
2014 Regular ERGA Board meetings.
Board Secretary Hollywood reviewed the meeting schedule for the remainder of the year
including conflicts with holidays.
ACTION:
Pruim moved, Rudloff seconded to cancel the July 22, November 25, and December
23, 2014 Regular ERGA Board meetings and schedule a special meeting for
December 16, 2014 at the Encinitas Ranch Clubhouse. Motion carried. Ayes:
Jacob, Pruim, Rudloff. Nays: None. Absen Vina. Abstain: None.
9. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Rec live the oral report.
Mr. Johnson stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
There were no reports.
ADJOURNMENT
ACTION:
Rudloff moved, Pruim seconded to adjourn the meeting. Motion carried. Ayes:
Jacob, Pruim, Rudloff. Nays: None. Absent: Vina. Abstain: None.
Vice Chair Jacob adjourned the meeting at 5:' 3 p.m.
AV�W A�A d�" /�t
Kathy ollywood, Cindy Jacob, Vi Chair
Board Secretary
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