2014-04-22 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
ENCINITAS CITY HALL i CARNATION ROOM
ENCINITAS 505 S. VULCAN AVE NUE, ENCINITAS
RANCH TUESDAY, APRIL 2212014, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Vice-Chair Jacob called the meeting to order at 4:04 P.M.
Directors Present: Vice-Chair Cindy Jacobs, Gus Vina (City Manager), Glenn Pruim
(Director of Engineering/Public Works), and Lisa Rudloff (Director of
Parks and Recreation).
Absent: None.
Also Present: Erik Johnson and Kent Graff, JC Resorts; Chris Calkins, Carltas; Tim
Nash, Nancy Sullivan, Claudia Bingham (Deputy Board Secretary)
City of Encinitas; Dick Stern, Encinitas HOA.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 03-25-2014 Regular Meeting. Contact Person: Board
Secretary Hollywood
RECOMMENDED ACTION: Approve the minutes.
ACTION: I
Rudloff moved, Pruim seconded to approve the minutes as presented. Motion
carried. Ayes: Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain:
none.
2. Review of ERGA Financial Summary of Revenues Expenditures. and Capital
Reserves for March 2014. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary[nCap dital Reserves for March, 2014.
BOARD CONSENSUS:
There was Board Consensus to add "Golf ourse Debt Service," the CFD monthly
payment, and a 5 year financial summary history to the Financial Summary page.
3. Review of Activities. Plans, and ProiectI Related to the Bond Refinancing. Contact
Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive report and discuss.
Mr. Johnson presented an update on the club louse renovations and improvements.
4. Additional Bond Capital Funds. Conta It Persons: JC Resorts, Erik Johnson and
John McNair
RECOMMENDED ACTION: To utilize the additional $14,000 refunded to the Bond
Capital Improvement Fund from the Bond Insurance Fund to install a sound system
in the clubhouse to service the Golf Shop, Ranch Grill and patio that works in
conjunction and compliments the upgraded televisions. Additional funds would be
used to add needed decor items to the new space, i.e. accent pillows, wall art, etc.
Tried n True Home Theater would be the preferred vendor.
Mr. Johnson presented the report and stated that the additional funds were for replacing
the outdated sound systems in both the Clubhouse and Golf Pro Shop.
ACTION:
Vina moved, Pruim seconded to utilize the additional $14,000 refunded to the Bond
Capital Improvement Fund from the Bond Insurance Fund to install a sound system
in the clubhouse to service the Golf Shop, Ranch Grill and patio that works in
conjunction and compliments the upgraded televisions. Additional funds would be
used to add needed decor items to the new space, i.e. accent pillows, wall art, etc.
Tried n True Home Theater would be thelpreferred vendor. Motion carried. Ayes:
Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
5. Oral report and review of Encinitas Ci I Council ERGA Subcommittee report from
the April 16 2014, City Council Meeting. Contact Person: Board Member Vina
RECOMMENDED ACTION: Receive r1eport and take appropriate action.
City Manager Vina presented the Subcommittee report and stated that an agenda report
with the Subcommittee recommendations I would need to be agendized for board
approval. Mr. Vina recommended that an adhoc committee should be set up to develop
policies and requirements for being a board member, the process of appointing a board
member and how to address vacancies on the board.
ACTION:
Vina moved, Pruim seconded to appoint Gus Vina, Kathy Hollywood, Dick Stern and
Chris Calkins to the adhoc committee to develop an application, process and
requirements for the appointment of a board member and to include a process for
vacancies on the board. Motion carried. i yes: Jacob, Pruim, Rudloff, Vina. Nays:
None. Absent: None. Abstain: None.
6. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive tie oral report.
Mr. Johnson stated that there was a break in at the golf pro shop and a car was hit by a
golf ball on Leucadia Blvd.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Johnson stated that the main gate was now w locked each night and staff was checking
into the possibility of installing a camera ?+ the gate entrance as an extra security
measure.
ADJOURNMENT
ACTION:
Rudloff moved, Vina seconded to adjourn he meeting. Motion carried. Ayes: Jacob,
Pruim, Rudloff, Vina. Nays: None. Absent: 4one. Abstain: None.
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Claudia Bingham, Cindy Jacob, Vie Chair
Deputy Board Secre a