2014-03-25 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
ENCINITAS ENCINITAS RANCH CLUBHOUSE
RAeN( 11 1275 QUAIL GARDENS DRIVE, ENCINITAS, CA
TUESDAY, MARCH 25, 2014 at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:02 P.M.
Directors Present: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Glenn
Pruim (Director of Engineering/Public Works), and Lisa Rudloff
(Director of Parks and Recreation) (arrived at 4:05 P.M.)
Absent: None.
Also Present: Erik Johnson and John McNair, JC Resorts; Chris Calkins, Carltas;
Tim Nash, Nancy Sullivan, Claudia Bingham (Deputy Board
Secretary); Dick Stern, Encinitas HOA.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 02-25-2014 Regular Meeting Contact Person: Board
Secretary Hollywood
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Jacobs moved, Pruim seconded to approve the minutes as presented. Motion
carried. Ayes: Dean, Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None.
Abstain: none.
2. Review of ERGA Financial Summary of Revenues Expenditures, and Capital
Reserves for February 2014 Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary for February, 2014 and Mr. McNair
reviewed the Capital Reserves for February, 2014.
BOARD CONSENSUS:
There was Board Consensus to add a "status" column to the summary sheet for
Capital Reserves and Expenditures.
3. Review of Activities Plans and Projects Related to the Bond Refinancing. Contact
Person: Board President Bill Dean
RECOMMENDED ACTION: Receive report and take action as needed.
Mr. Johnson presented an update on the clubhouse renovations and improvements and
noted that the total costs came in under budget.
4. Oral report and review of City of Encinitas City Council ERGA Subcommittee
meeting held March 13 2014 Contact Person: Chairman Bill Dean
RECOMMENDED ACTION: Receive report and take action as needed.
Chairman Dean reviewed the subcommittee meeting in which the following
recommendations from the subcommittee would be presented to the City Council in April
as an amendment to the development agreement:
• Presentations from the ERGA Board twice a year
• At end of JC Resorts contract—open up as an RFP or RFQ
• Recommend that Board Members who have been on the Board since 2008 do not
continue on the Board
• City Manager to seek recommendations from the HOA for placement of a Board
Member on the Board
• Formalize Dick Stern's position on the Board as a non-voting member
This Item was heard next out of order.
6. Informational report regarding Hack Golf initiative. Contact Person: JC Resorts,
John McNair
RECOMMENDED ACTION: Receive oral informational report.
Mr. McNair presented the report.
Speaker: Joan Wagner asked questions regarding cup placement.
BOARD CONSENSUS:
There was Board consensus to move forward with the Hack Golf initiative and to
return to the April Board meeting with an update.
5. Report on incidents and accidents Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson reviewed a break-in and theft that occurred on March 14.
BOARD CONSENSUS:
There was Board Consensus to return with options for improvements to stop thiefs.
7. Tour of Golf Course Improvements.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Nash reported that at the finance committee meeting a two-year contract was signed
with the Board auditor.
Mr. Pruim stated that a cell phone company requested permission to run their cables
thought the golf course to property outside of the course.
BOARD CONSENSUS:
There was Board Consensus to appoint Chairman Dean and Mr. Pruim to a Board
Subcommittee to review the proposal and return to the Board with
recommendations.
ADJOURNMENT
Chairman Dean adjourned the meeting for a tour of golf course improvements.
ACTION:
Pruim moved, Rudloff seconded to adjourn the meeting. Motion carried. Ayes:
Dean, Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
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