2014-02-25 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
CITY OF ENCINITAS CITY HALL - CARNATION ROOM
ENCINITAS 505 S. VULCAN AVENUE, ENCINITAS
RANCH TUESDAY, FEBRUARY 25, 2014, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 P.M.
Directors Present: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Glenn Pruim
(Director of Engineering/Public Works), Lisa Rudloff(Director of Parks and
Recreation)
Absent: None
Also Present: Kent Graff, Erik Johnson, John McNair, JC Resorts; John White, Carltas;
Tim Nash, Nancy Sullivan, Kathy Hollywood (Board Secretary); Dick Stem,
Encinitas HOA.
There being a quorum present, the meeting was called to order.
ORAL COMMUNICATION
There were no oral communications.
Chairman Dean reminded the board that the March 25, 2014 ERGA meeting would be held at the
Encinitas Ranch Golf Course Clubhouse.
AGENDIZED BUSINESS ITEMS
I. Approval of Minutes of the 01-28-2014 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Vina seconded to approve the minutes as presented. Motion carried. Ayes:
Dean,Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
?. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
January, 2014. Contact Persons: JC Resorts, Erik Johnson and Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary for January, 2014, and Mr. Graff reviewed the
Capital Reserves for January, 2014.
3. Review of Activities; Plans, and Projects Related to the Bond Refinancing. Contact Person:
JC Resorts, John McNair.
RECOMMENDED ACTION: Receive oral report and discuss.
Mr. Johnson provided an update on the clubhouse renovations and improvements currently taking
place.
4. Oral report and review of City of Encinitas City Council ERGA Subcommittee meeting held
February 3, 2014. Contact Person: Chairman Bill Dean
RECOMMENDED ACTION: Receive report and take appropriate action.
Chairman Dean reviewed the subcommittee meeting and stated that the Council Subcommittee was
currently drafting an agenda report with recommendations that would be discussed at the next
subcommittee meeting, date to be determined.
5. Golffec Building — Proposed Lease Agreement & ROI Analysis. Contact Person: JC
Resorts, John McNair.
RECOMMENDED ACTION: To enter into an 84-month lease with Leasing
Innovations in order to finance the construction of the proposed GOIffec Building.
Mr. McNair reviewed the proposed lease agreement and terms stating that the recommendation is to
approve an 84-month lease with Leasing Innovations.
Joan Wagner asked questions regarding the location of the facility, lease revenue, and driving range
income figures.
ACTION:
Vina moved, Jacob seconded to enter into an 84-month lease with Leasing Innovations in
order to finance the construction of the proposed GolfI'ec Building contingent upon the
signing of the GolfI'ec Lease. Motion carried. Ayes: Dean, Jacob, Pruim, Rudloff, Vina.
Nays: None. Absent: None. Abstain: None.
There was Board consensus for a report to come back to the next meeting regarding the
short-term and long-term capital reserve policy.
6. Verizon Cell Tower Proposal. Contact Person: JC Resorts. John McNair
RECOMMENDED ACTION: To allow Verizon Wireless to build a faux water
tower to house a cell tower on the west side of the golf course maintenance facility that
would help increase cell coverage to the southwest area of Encinitas Ranch property.
Mr. McNair reviewed the proposal for a new Verizon Cell Tower to be located at the golf course.
James Greco asked about the size of the proposed water tower in comparison to the existing water
tower.
ACTION:
Rudloff moved, Pruim seconded to allow Verizon Wireless to build a faux water tower to
house a cell tower on the west side of the golf course maintenance facility that would help
increase cell coverage to the southwest area of Encinitas Ranch property with the condition
that the-new water tower would not be larger than the existing water tower. Motion carried.
Ayes: Dean,Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
7. Report on incidents and accidents. Contact Person: JC Resorts, John McNair.
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated that there were no incidents or accidents to report for January, 2014.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
The March 25, 2014 ERGA Board Meeting will be held at the Encinitas Ranch Golf Course
Clubhouse at 4:00 P.M.
Ms. Rudloff stated that the City Parks and Recreation Department was releasing a new phone app
called "myparx" which provides park visitors with free access to quality information on parks, from
local municipal parks through state and national parks, including information on Encinitas Ranch
Golf Course. The app can be found at http://myparx.com/
Mr. Nash stated that a balance of approximately $14,000 was remaining in the 2012 Bond Cost of
Issuance Fund, and per the indenture of trust, that balance would be transferred to the Improvement
Fund.
Mr. Nash reported on the status of selecting an auditor for FY 14 and 15.
Mr. McNair reported on a new concept called "Hack Golf' and stated that he would be preparing a
report for the next meeting regarding this new concept.
ADJOURNMENT
ACTION:
Vina moved, Pruim seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
Chairman Dean adjourned the meeting at 5:04 P.M.
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Kathy Wollyw6od, Board-Secretary Bill Dean, Chairman