2012-12-04 ENCINITAS RANCH GOLF AUTHORITY
SPECIAL MEETING MINUTES
ENCINITAS RANCH CLUBHOUSE
l N 1 TA S 1275
QUAIL GARDENS DRIVE
ENCINITAS, CA 92024
TUESDAY,DECEMBER 4,2012, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:03 p.m.
DIRECTORS PRESENT: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Lisa
Rudloff(Parks and Recreation Director), and Glenn Pruim (Director
of Engineering/Public Works)
DIRECTORS ABSENT: None
ALSO PRESENT: John McNair, Rod Linville,,Kent Graff, JC Resorts; Tim Nash, Jay
Lembach, Nancy Sullivan, Kathy Hollywood (Board Secretary);
Dick Stern, Encinitas Ranch HOA
There being a quorum present, the meeting was in order.
Board Secretary Hollywood introduced new Finance Director Tim Nash and Director of
Engineering and Public Works Glenn Pruim.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 10-23-12 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 10-23-12 Regular
Meeting.
ACTION:
Rudloff moved, Jacob seconded to approve the 10-23-12 Regular Meeting Minutes as
presented. Motion carried. Ayes: Dean, Jacob, Rudloff, Vina. Nays: None.
Abstain: Pruim. Absent: None.
December 4,2012, ERGA Board Meeting Minutes Page 1 of 3
2. Review Summary of Revenues and Expenditures/Financial Statements/Capital Reserves for
October 2012. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville reviewed the Summary of Revenues and Expenditures, and Financial
Statements for October 2012
Mr. Graff reviewed the Capital Reserves for October 2012.
3. Review of policy to include special participant from the Encinitas Ranch HOA. Contact
Person: Chairman Bill Dean.
RECOMMENDED ACTION: Receive the report and provide direction to staff.
Chairman Dean and Mr. Stern spoke regarding the proposed policy for including a CFD#1
Residential Representative to the ERGA Board.
ACTION:
Vina moved, Jacob seconded to approve the policy as presented and amended by
Chairman Dean (see Attachment A to the minutes). Motion carried. Ayes: Dean,
Jacob,Rudloff, Shields,Vina. Nays: None. Abstain: None. Absent: None.
4. Encinitas Ranch Golf Course South Lake—Citizen Complaints. Contact Person: Chairman
Bill Dean.
RECOMMENDED ACTION: Review complaints received from neighbors and
receive oral report.
John Conover and Richard Boger expressed their concerns regarding odors coming from the
South Lake.
Mr. McNair and Mr. Graff reported on efforts to resolve the odor problem.
ACTION:
Consensus to appoint Bill Dean, Glenn Pruim, and Dick Stern to a lake subcommittee
to review efforts to resolve the odor problem and report back to the board with
recommendations.
5. Report on course enhancements. Contact Person: JC Resorts: Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Graff reported on course enhancements including turf improvements.
December 4,2012,ERGA Board Meeting Minutes
Page 2 of 3
Mr. Pruim reported on efforts to improve recycled water by reducing the salt content.
6. Report on incidents and accidents. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chairman Dean stated that the Finance Subcommittee will be meeting to review the budget and
evaluate the financial status of ERGA.
Mr. McNair reported on a request from Golf Tech to have a facility at the golf course.
Mr. Stern reported the HOA bronze identification letters are in the process of being replaced and
proposed the creation of a marketing subcommittee.
Mr. McNair announced that Mr. Linville will be retiring in February.
Mr. Dean expressed appreciation to Mr. Linville for his years of service.
ADJOURNMENT
ACTION:
Jacob moved, Pruim seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Pruim,Rudloff, Vina. Nays: None. Abstain: None. Absent: None.
Chairman Dean adjourned the meeting at 4:58 p.m.
Kathy H ood, oard Secretary Bill Dean, Chairman
December 4,2012,ERGA Board Meeting Minutes
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