2012-10-23 ENCINITAS RANCH GOLF AUTHORITY
MINUTES
CITY OF ENCINITAS CIVIC CENTER—LILAC ROOM
N(A NF1'-A 505 S. VULCAN AVENUE, ENCINITAS
TUESDAY, OCTOBER 23,2012, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:01 p.m.
DIRECTORS PRESENT: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Lisa
Rudloff(Parks and Recreation Director), and Greg Shields (Interim
Director of Engineering)
DIRECTORS ABSENT: None
ALSO PRESENT: John McNair, Rod Linville, Kent Graff, JC Resorts; Chris Calkins,
Carltas Company; Jay Lembach, Nancy Sullivan, Kathy Hollywood
(Board Secretary); Dick Stern, Encinitas Ranch HOA
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 09-25-12 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 09-25-12 Regular
Meeting.
ACTION:
Vina moved, Jacob seconded to approve the 09-25-12 Regular Meeting Minutes as
presented. Motion carried. Ayes: Dean, Jacob, Rudloff, Shields, Vina. Nays: None.
Abstain: None.Absent: None.
2. Review Summary of Revenues and Expenditures/Financial Statements/Capital Reserves for
September 2012. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
October 23,2012, ERGA Board Meeting Minutes
Page 1 of 3
Mr. Linville reviewed the Summary of Revenues and Expenditures, and Financial
Statements for September 2012
Mr. Graff reviewed the Capital Reserves for September 2012.
3. Review of holiday schedule for meetings in November and December 2012. Contact
Person: Chairman Dean
RECOMMENDED ACTION: Review the November 27 and December 25 regular
meetings and provide direction to staff to cancel or reschedule.
ACTION:
Rudloff moved, Jacob seconded to direct staff to cancel the November 27 and
December 25 regular meetings and to schedule a Special Meeting for the second
Tuesday of December at the Golf Course. Motion carried. Ayes: Dean, Jacob,
Rudloff, Shields, Vina. Nays: None. Abstain: None. Absent: None.
4. Authorization to issue Encinitas Ranch Golf Authority Revenue Bonds, 2012 Series A
(Encinitas Ranch Golf Course Refinancing and Improvement Project) (the "2012 Bonds")
and approval of related legal documents. Contact Person: Jay Lembach
RECOMMENDED ACTION: Adopt Encinitas Ranch Golf Authority Resolution 2012-
01 authorizing the issuance and sale of up to $11,000,000 of Revenue Refunding Bonds,
approving documents, and taking other official actions.
ACTION:
Vina moved, Shields to adopt Encinitas Ranch Golf Authority Resolution 2012-01
authorizing the issuance and sale of up to $11,000,000 of Revenue Refunding Bonds,
approving documents, and taking other official actions. Motion carried. Ayes:
Dean,Jacob,Rudloff, Shields,Vina. Nays: None. Abstain: None.Absent: None.
Chairman Dean called a recess at 4:53 p.m. in order to convene the Encinitas Ranch Golf
Corporation meeting and reconvened the meeting at 4:55 p.m. with all members present.
5. Required action for changing the composition of the Encinitas Ranch Golf Authority Board
of Directors. Contact Person: Paul Bussey
RECOMMENDED ACTION: Receive and file report.
ACTION:
Board consensus to allow a non-voting member to represent all HOA's in Community
Facilities District #1 (CFD#1). The criteria and selection process is to be determined
by the HOA's in CFD #1 and presented to the ERGA Board at its December special
meeting.
October 23,2012,ERGA Board Meeting Minutes Page 2 of 3
6. Report on course enhancements. Contact Person: JC Resorts: Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Graff reported on course enhancements including aerification and overseeding.
7. Report on incidents and accidents. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chairman Dean reported that the Encinitas Ranch Golf Course restaurant menu has been updated.
Mr. McNair reported that a new food and beverage manager was hired by the Encinitas Ranch Golf
Course.
ADJOURNMENT
ACTION:
Jacob moved, Shields seconded to adjourn the meeting. Motion carried. Ayes: Dean,Jacob,
Rudloff, Shields,Vina. Nays: None. Abstain: None. Absent: None.
Chairman Dean adjourned the meeting at 5:04 p.m.
Kathy Hollywood, Board Secretary Bill Dean, Chairman
October 23,2012,ERGA Board Meeting Minutes Page 3 of 3