2006-07-25
CITY OF ENCINITAS
ENCINITAS RANCH GOLF AUTHORITY
MINUTES OF REGULAR MEETING
TUESDAY. JULY 25, 2006 at 4:00 p.m.
Lilac Room, Civic Center
505 South Vulcan Avenue
CALL TO ORDER/ROLL CALL
Chairman Kaiser called the meeting to order at 4: 1 0 p.m.
DIRECTORS PRESENT:
Edward Kaiser, Kerry Miller and Chris Hazeltine.
DIRECTORS ABSENT:
Cindy Jacob and Peter Cota-Robles.
ALSO PRESENT:
John McNair, Rod Linville and Kent Graff of JC Resorts;
Staff member Jennifer Smith, and Board Secretary Pat Drew.
ORAL COMMUNICATION [3 minutes for each speaker. Maximum 15 minutes for
oral communication.]
None.
AGENDIZED BUSINESS ITEMS
1. Approve Minutes of Special Meeting of June 6, 2006.
Director Miller moved approval of the June 6, 2006 minutes, seconded by Director
Hazeltine. Approved 3-0-2 (Jacob and Cota-Robles)
2. Review Summary of Revenues and ExpenditureslFinancial Statement for May and June,
2006 and update on Capital Reserves. (Rod Linville/John McNair)
Rod Linville reviewed the May financial report:
Revenues for the month were $434,306 compared to a budget of $418,082 or 104% of
budget; Expenditures were $296,357 compared to a budget of $283,767 or 104% of budget;
Net income was $138,449 compared to a budget of $133,282 or 104% of budget; Total
rounds for the month were 6,257 compared to a budget of 6,229 or 100% of budget.
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Year to date Net Income was $1,461,050 compared to a budget of $1,348,954 or 108% of
budget; Total rounds were 63,316 compared to a budget of64,650 or 98% of budget.
Capital Reserves at May 31, 2006 were $80,295.39; Club House Reserves were
$364,399.41; Total All Reserves were $532,452.38.
For month of June total revenues were $485,595 compared to a budget of $465,418 or
104% of budget; Expenditures were %429,090 compared to a budget of $296,082 or 145%
of budget; Net Income was $56,505 compared to a budget of$168,303 or 34% of budget;
Total rounds were 7,076 compared to a budget of 6,850 or 103% of budget. Year to date
Net Income was $1,517,555 compared to a budget of $1,517,259 or 100% of budget; Total
Rounds for year to date were 70,392 compared to a budget of71,500 or 98% of budget.
The reason for the low income number was because of the $146,780 cost for the clubhouse
renovation equipment leases.
The numbers for the year end are not final. JC Resorts accounting department are still
working on them.
Capital reserves at June 30, 2006 were $92,977.39; Club house reserves were at
$361,974.41; Total All Reserves were $546,936.72.
Director Hazeltine asked question about the time line for installing and setting up the
trailers. Mr. Linville advised that the first modular trailer had been delivered today. The
rest should be delivered tomorrow and by Thursday and Friday will be set up for electrical,
water and sewer and Saturday phone installation and hookup. They will have about a week
after that to install computers and move in.
3.
Report on Course Enhancements
(Kent Graff)
Mr. Graff said his main project has been to focus on trying to keep the salt level content
down.
Director Miller asked why we cannot use potable water on the greens. Mr. McNair said that
the Board had looked at that some time ago, and he believes that eventually we need to go
with potable water because the salt in the reclaimed water is only going to get worse. He
also feels that eventually they are going to have to install water meters to keep a better
control. They will start researching the matter so as to be ready to start work on it once the
clubhouse improvements are completed.
4.
Update on Status of Clubhouse Improvements.
(John McNair)
Mr. Graff advised that currently permits have been issued and tentatively approved. A
couple of things came back from plan check for mechanical, electrical and structural, but it
was a fairly short list. Currently looking at getting the corrections back to the City no later
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than Friday and is looking at probably ten days to two weeks turn around on that. They
have the fire service cOilllection for the fire sprinkler. They have the deposit in to install
that on the 9th. They will start removing the sod around the clubhouse to the course
probably on Thursday.
Chairman Kaiser made motion to authorize Chris Hazeltine to sign the construction
contract for the club house expansion, subject to legal review. Director Miller
seconded. Approved 3-0-2 (Jacob and Cota-Robles)
5.
Update on Cell Tower Discussions.
(John McNair)
Mr. McNair said they had worked out today that the antenna will be the same location as the
last pole near the club house. It will be 15 inches in diameter instead of 22 inches in
diameter. He also made the Water District move their camera and repeater down two poles
because some day they may get another company wanting to get a site, so he wants to leave
that option open. He said that assuming they get everything approved by the end of the
year, the best case scenario is February and February 28 for ERGA to get its funds. If
Cingular gets through City permitting in a more expeditious fashion then it could be earlier.
6.
Incidents and Accidents.
(Rod Linville)
Mr. Linville said he only had one incident to report which was a vandalism. The Sheriffs
Department is working on it.
Mr. McNair said they are looking at employing another security company.
7. Directors and/or Manager Reports
[For reported topics not described on this agenda, State law prohibits Board
discussion, responses, and action. A Boardmember may ask questions, but only to
clarify what the speaker is reporting.]
Chairman Kaiser complimented Kent Graff on how fast the greens have come back.
8. Next Meeting - Tuesday, August 22,2006 at 4:00 p.m.
It was decided that a meeting in August was not necessary. Next meeting will be Tuesday,
September 26 at 4:00 p.m.
9. Adjourillnent
Chairman Kaiser adjourned the meeting at 5:05 R.m.
I~'Sf~~~S:~I11i~Q~/ ~O~ ·
Patricia Drew, Board Secretary Edward O. Kaiser, Chairman of the Board
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