2014-01-28 i r
El\CINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
ENCINITAS CITY HALL - CARNATION ROOM
ENCINITAS 505 S. VULCAN AVENUE, ENCINITAS
RANCH TUESDAY,JANUARY 28,2014,at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:03 P.M.
Directors Present: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager—arrived at 4:08
p.m.), Glenn Pruim (Director of Engineering/Public Works)
Absent: Lisa Rudloff
Also Present: John McNair, Erik Johnson, and Kent Graff, JC Resorts: Tim Nash, Nancy
Sullivan, Jay Lembach, Kathy Hollywood (Board Secretary): Dick Stem,
Encinitas HOA
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 11-19-2013 Special Meeting and 12-17-2013 Special Meeting.
Contact Person: Board Secretary Hollywood.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Jacob seconded to approve the minutes of the 11-19-2013 and 12-17-2013
special meetings as presented. Motion carried. Ayes: Dean, Jacob, Pruim. Nays None.
Absent: Rudloff, Vina. Abstain: None.
Director Gus Vina arrived at 4:08 p.m.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
December 2013. Contact Person: JC Resorts. Erik Johnson.
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary for December 2013 and Mr. Graff reviewed the
Capital Reserves for December 2013.
3. Review of Activities, Plans, and Projects Related to the Bond Refinancing. Contact Person:
Chairman Bill Dean.
RECOMMENDED ACTION: Receive report and discuss.
Chairman Dean stated this item would be included in the discussion of Item #5 on the agenda.
4. Presentation of ERGA Annual Financial Report for the fiscal year ended June 30, 2013.
Contact Person: Finance Director Nash
RECONI&IENDED ACTION: Receive the informational report — no action required
of the Board.
Mr. Nash and Mr. Lembach provided an overview and answered questions regarding the ERGA
Annual Financial Report for the fiscal year ended June 30. 2013.
5. Oral report and review of City of Encinitas City Council ERGA Subcommittee meeting held
January 9. 2014. Contact Person: Chairman Bill Dean
RECOMMENDED ACTION`. Receive report and take appropriate action.
Chairman Dean reviewed outstanding issues identified at the subcommittee meeting and handed out
a packet of information reflecting the timeline of approvals for bond projects and adjustments.
Mr. Johnson provided an update on course improvements.
Chairman Dean requested that the March ERGA Board Meeting be held at the Golf Course to allow
the Board to tour the improvements.
6. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson.
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated there were no incidents or accidents to report for December 2013.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chairman Dean and Mr. McNair reviewed the status of a request for an additional cell tower at the
Golf Course and stated that this item would be placed on the February ERGA Board agenda for
discussion.
ADJOURNMENT
ACTION:
Pruim moved, Jacob seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Pruim, Vina. Nays: None. Absent: Rudloff. Abstain: None.
Chairman Dean adjourned the meeting at 5:08 p.m.
,1 l
hathv MIv%vKcr. Board Secretary Bill Dean, airman