2013-09-24 ENCINITAS RANCH GOLF AUTHORITY
SPECIAL MEETING MINUTES
ENCINITAS RANCH CLUBHOUSE
ENCINITAS 1275 QUAIL GARDENS DRIVE, ENCINITAS, CA
RANCH TUESDAY, SEPTEMBER 24, 2013, at 4:00 p.m.
CALL TO ORDEWROLL CALL
Chairman Dean called the meeting to order at 4:00 P.M.
Directors Present: Chairman Bill Dean, Cindy Jacob. Gus Vina (City Manager) arrived at 4:03
p.m., and Glenn Pruim (Director of Engineering/Public Works); Lisa
Rudloff. (Director of Parks and Recreation)
Absent: None
Also Present: John McNair, Erik Johnson. and Bob Dobek. JC Resorts: Chris Calkins,
Carltas; Tim Nash; Nancy Sullivan, Kathy Hollywood (Board Secretary);
Dick Stern, Encinitas HOA
There being a quorum present; the meeting was in order.
Mr. Johnson introduced Kathy Green; the new food and beverage manager for the golf course.
ORAL COMMUNICATION
None.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 08-27-2013 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 08-27-2013 Regular
Meeting.
ACTION:
Pruim moved, Jacob seconded to approve the minutes as presented. Motion carried. Ayes:
Dean,Jacob, Pruim, Rudloff. Nays: None. Absent: Vina. Abstain: None.
2. Review of ERGA Financial Summary of Revenues; Expenditures, and Capital'Reserves for
August 2013. Contact Person: JC Resorts, Erik Johnson and Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary for August 2013. Mr. Graff reviewed the Capital
Reserves for July 2013.
3. Modifications of 2013/14 Short-Term Capital Reserve Budget. Contact Person: JC Resorts,
John McNair.
RECOMMENDED ACTION: Receive the report and approve changes as presented.
ACTION:
Jacob moved, Rudloff seconded to approve the changes to the 2013/14 Short-term Capital
Reserve Budget as presented. Motion carried. Apes: Dean, Jacob, Pruim, Rudloff, Vina.
Nays: None. Absent: None. Abstain: None.
4. Review of Activities. Plans, and Projects Related to the Bond Refinancing. Contact Person:
Board President Bill Dean.
4A. Modification of Bond Capital Budget
RECOMMENDED ACTION: Receive report, discuss, and approve changes to the
Bond Capital Budget as presented.
Chairman Dean provided an update on Golf Course renovations and improvements.
ACTION:
Jacob moved, Rudloff seconded to approve the changes to the Bond Capital Budget as
presented. Motion carried. Ayes: Dean, Jacob, Pruim, Rudloff, Vina. Nays: None. Absent:
None. Abstain: None.
5. Report on incidents and accidents. Contact Person: JC Resorts, John McNair.
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated that there were no incidents or accidents to report.
6. Encinitas Ranch Golf Course Pace of Play Program Presentation. Contact Person: JC
Resorts. Erik Johnson.
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson and Mr. McNair reviewed the Pace of Play program and provided a handout on the
program.
Joan Wapner requested that the program be advertised before enforcement begins.
7. Tour of Golf Course Improvements and Golffec Building Site.
Chairman Dean stated that after the meeting adjourned, Board Members and the public were invited
to tour the golf course improvements.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
There were no reports.
ADJOURNMENT
ACTION:
Vina moved, Jacob seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Pruim, Vina, Rudloff. Nays: None. Absent: None. Abstain: None.
Chairman Dean adjourned the meeting at 5:02 P.M. and invited members of the Board and
public to tour the golf course improvements. .
Ad a.1
Kathy oll-N ood, Board Secretary Bill Dean, airman