2013-08-27 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
CITY OF ENCINITAS CITY HALL - CARNATION ROOM
ENCINITAS 505 S. VULCAN AVENUE, ENCINITAS
RANCH TUESDAY, AUGUST 27, 2013, at 4:00 p.m.
CALL TO ORDEWROLL CALL
Chairman Dean called the meeting to order at 4:02 P.M.
Directors Present: Chairman Bill Dean. Cindy Jacob. Gus Vina (City Manager), and Glenn
Pruim (Director of Engineering/Public Works).
Absent: Lisa Rudloff(Director of Parks and Recreation)
Also Present: Kent Graff, Erik Johnson. JC Resorts: Chris Calkins. Carltas: Tim Nash.
Nancy Sullivan, Kathy_ Holh%vood (Board Secretary). Dick Stem. Encinitas
HOA.
There being a quorum present, the meeting was in order.
ORAL COMIyIUNICATION
None.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 05-28-2013 Regular Meeting. Contact Person: Board Secretary
Hollynvood.
RECOMMENDED ACTION: Approve the minutes of the 05-28-2013 Regular
Meeting.
ACTION:
Pruim moved, Vina seconded to approve the minutes as presented. Motion carried. Ayes:
Dean,Jacob, Pruim, Vina. Nays: None. Absent: Rudloff. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
July 2013. Contact Person: JC Resorts, Erik Johnson and Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary for July 2013. Mr. Graff reviewed the Capital
Reserves for Julv 201 3.
ACTION:
Vina moved, Jacob seconded to approve adjustments of 56,400 for Greens Sprayer purchase
that was over budget and S51,825 for Reelmaster Mower that was from fiscal year ended June
2013 but purchased in July 2013. Motion carried. Ayes: Dean, Jacob, Pruim, Vina. Nays:
None. Absent: Rudloff. Abstain: None.
3. Review of Activities. Plans, and Projects Related to the Bond Refinancing. Contact Person
JC Resorts, John McNair.
RECOMMENDED ACTION: Receive oral report and discuss.
Chairman Dean provided an update on Golf Course renovations and improvements.
ACTION:
Consensus to hold the September 24, 2013, ERGA Board Meeting at the Encinitas Ranch
Clubhouse to allow the ERGA Board to tour the golf course improvements.
4. JC Resorts Contract Overview. Contact Person: Chairman Dean.
RECOMMENDED ACTION: Receive the oral report.
Chairman Dean provided an overview of the JC Resorts Contract and responded to questions
regarding the contract.
5. Report on incidents and accidents. Contact Person: JC Resorts, John McNair.
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Vina stated that the City Council had requested a presentation at a Council Meeting regarding
ERGA. The presentation was scheduled for the September 11 meeting but because of conflicts it
will be scheduled for October 16.
Mr. Nash reported that the State Controller's Office had determined that ERGA is considered a
Special District and is required to prepare a State Controller's report. He stated that ERGA's
auditing firm could prepare the report at a cost of$1.774.
ACTION:
Consensus for ERGA's auditing firm to prepare the required report at a cost of 51,774.
ADJOURNMENT
ACTION:
Vina moved, Pruim seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Pruim, Vina. Nays: None. Absent: Rudloff. Abstain: None.
Chairman Dean adjourned the meeting at 4:58 P.M.
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Kathy olly-Zod, Board Secretary Bill Dean. Chairman
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