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Budget Document FY 2013-14 & FY 2014-15Fiscal Years 2013 -14 and 2014 -15 Operating Budgets and New Programs MAYOR Teresa Barth DEPUTY MAYOR Lisa Shaffer Council Members Kristin Gaspar Tony Kranz Mark Muir CITY MANAGER Gus Vina Prepared by the Finance Department with Contributions from All Departments .Acknowledgements Thank you for taking the time to read our budget. Our budget is truly a team effort that involves many different levels of staff. Their assistance is invaluable as they provide analysis and overall review of operating and project related expenses. The budget process is a year -round activity which involves monitoring, problem solving, and planning for the current and next budget year. A special thanks to staff throughout the City for the many hours of budget preparation, review, and analysis. We would also like to thank the Mayor and members of the City Council for their guidance during the budget preparation process. Additional information regarding the City of Encinitas can be found on the City's webslte at www.encinitasca.gov. Cabinet ream .Members City Manager Deputy City Manager City Clerk/Legislative Services Director Engineering /Public Works Director Finance Director Fire Chief Human Resources Department Manager IT /GIS Department Manager Law Enforcement Services Director Parks & Recreation Department Director Planning & Building Director Risk Management Department Manager Shawn Atherton Judith Atwood Erin Chapman Wendy Flynn James Gilliam Tom Gallup Mark Hosford Corina Jimenez Cathy Kuffner Marta Lundgren Bob McSeveney Kathy Noel Gus Vina Richard Phillips Kathy Hollywood Glenn Pruim Tim Nash Michael Daigle Courtney Barrett Lynn Tufts Captain Robert Haley Lisa Rudloff Jeff Murphy Jace Schwarm C'�t -w i e BuQet LiMp rt Nancy Rau Lisa Roner Christine Ruess Maureen Salmon Teri Shoemaker Mike Stauffer Nancy Sullivan Donna Trotter Bill Wilson Bryce Wilson Gina Zenns City Of Encinitas Operating Budget Fiscal Years 2013 -14 and 2014 -15 Table of Contents Chapter 1— Introduction Paqe City Manager's Budget Transmittal Letter .................................................. ............................... 1 -2 StragegicPlan ...................................................................... ............................... 1 -6 Executive Summary CityOverview ....................................................................... ............................... 1 - 11 Fiscal Strengths and Challenges ........................................ ............................... 1 - 11 Assumptions Used to Estimate Revenues & Expenditures ............................... 1 - 13 BudgetOverview ................................................................. ............................... 1 - 14 Budget Process and Long -Range Financial Planning ........ ............................... 1 - 15 Budget Issues and Priorities Personnel................................................................ ............................... 1 -17 Debt Administration ................................................ ............................... 1 -22 Capital Improvement Program Highlights ............. ............................... 1 -23 Overview of Encinitas & Geographic Location ........................................... ............................... 1 -24 BudgetControls .......................................................................................... ............................... 1 -27 Encinitas Community Statistical Profile ..................................................... ............................... 1 -28 Organizational Chart Explanation .............................................................. ............................... 1 -32 OrganizationalChart .................................................................................. ............................... 1 -33 BudgetProcess ........................................................................................ ............................... 1 -34 Budget Process Flowchart ......................................................................... ............................... 1 -35 Chapter 2 - Financial Summaries, Charts and Graphs Budget Summaries FY 2012 -13 (Schedule A) All City Funds .................. ............................... 2 - 2 Budget Summaries FY 2013 -14 (Schedule A) All City Funds .................. ............................... 2 - 4 Budget Summaries FY 2014 -15 (Schedule A) All City Funds .................. ............................... 2 - 6 City Revenues & Expenditures — General Fund Only FY2013 -14 (Chart) .............................. 2 - 8 City Revenues & Expenditures — General Fund Only FY2014 -15 ( Chart) ............................... 2 - 9 Cardiff Sanitary Division — Revenues & Expenditures FY2013 -14 (Schedule A - Chart) ...... 2-10 Encinitas Sanitary Division — Revenues & Expenditures FY2013 -14 (Schedule A - Chart) 2 - 11 Cardiff Sanitary Division — Revenues & Expenditures FY2014 -15 (Schedule A - Chart).... 2-12 1 Chapter 2 - Financial Summaries, Charts and Graphs - continued Encinitas Sanitary Division — Revenues & Expenditures FY2014 -15 (Schedule A - Chart)... 2-13 Revenue and Expenditure Summary by Fund Source (Schedule B) ...... ............................... 2-14 City Revenues — All Revenue Sources FY2013 -14 & FY2014 -15 (Schedule A) .................... 2-22 General Fund Summary of Expenditures by Department/Division (Schedule C- 1) ................ 2-24 Operating Expenditures by Department —All Funding sources FY2013 -14 & FY2014 -15 .... 2-26 Citywide Summary of Expenditures and Personnel (Schedule C) ........... ............................... 2-28 Interfund Transfer Schedule — All City Funds (Schedule D) .................... ............................... 2-32 Interfund Transfer Schedule — Cardiff Sanitary Division Funds (Schedule D) ....................... 2-33 Interfund Transfer Schedule — Encinitas Sanitary Division Funds (Schedule D) ................. 2-34 Internal Service Fund Types and Internal Cost Allocation Descriptions (Schedule E) .......... 2-35 Department Personnel Summary ............................................................ ............................... 2-36 Chapter 3 - Revenues Revenue by Fund Source .......................................................................... ............................... 3 - 2 Cardiff Sanitary Division - Revenues by Fund Source ................... Encinitas Sanitary Division - Revenues by Fund Source ............... Internal Service Funds - Revenues by Fund Source ...................... Chapter 4 — Proposed Expenditures and Personnel General Government Organizational Charts... General Government Expenditure Summary.. Legislative /City Council ...................... Community Grant Program ................ Legal Services ..... ............................... City Manager ....... ............................... Arts Administration ............................. Economic Development ..................... Human Resources .............................. Information Technology ...................... Geographic Information Systems ....... CityClerk ............ ............................... Elections ............ ............................... Financial Services .............................. Central Services .. ............................... Non - Departmental .............................. Governmental Educational Access Fund Self Insurance Administration ................ ii ............... 3-18 3 -19 KW►0 4 -4 4 -11 4 -12 4 -14 4 -16 4 -18 4 -20 4 -22 4 -24 4 -26 4 -28 4 -30 4 -32 4 -34 4 -36 4 -38 4 -40 4 -42 Chapter 4 — Proposed Expenditures and Personnel - continued Planning & Building Organizational Chart ....................................... ............................... 4-46 Planning & Building Expenditure Summary .................................... ............................... 4-49 Customer Service and Administration ............................... ............................... 4-50 Current Planning Services ................................................. ............................... 4-52 Current Planning /Applicant Deposits ................................. ............................... 4-54 Advanced Planning and Housing ....................................... ............................... 4-56 Code Enforcement ............................................................. ............................... 4-58 Building Services ................................................................ ............................... 4-60 Community Development Block Grant .............................. ............................... 4-62 HOME - Advanced Planning and Housing ......................... ............................... 4-64 In -Lieu Fees Encinitas Housing Authority .......................... ............................... 4-66 Section 8 Housing .............................................................. ............................... 4-68 Pacific Pines .................................................................... ............................... 4-70 Public Safety Expenditure Summary ............................................... ............................... 4-77 Law Enforcement Organizational Chart .......................................... ............................... 4-78 Law Enforcement — Summary ......................................................... ............................... 4-79 Parking Citation Process .................................................... ............................... 4-80 Law and Traffic Enforcement ............................................. ............................... 4-82 Asset Forfeiture .................................................................. ............................... 4-84 State Supplemental Local Law Enforcement Fund ........... ............................... 4-86 Federal Justice Assistance Grant ...................................... ............................... 4-88 Fire and Marine Safety Organizational Chart ................................... ............................... 4-92 Fire and Marine Safety Services - Summary .................................... ............................... 4-95 Fire Administration ............................................................. ............................... 4-96 Fire Operations and Support Services ............................... ............................... 4-98 Loss Prevention and Planning ........................................... ............................... 4-100 Disaster Preparedness ....................................................... ............................... 4-102 Marine Safety Services ............................................................ ............................... 4-104 Junior Lifeguard Program .............................................. ............................... 4- 106 Public Works Organizational Charts ............................................. ............................... 4- 110 Public Works Expenditure Summary ............................................... ............................... 4-113 Public Works Administration .............................................. ............................... 4- 114 Emergency Response ........................................................ ............................... 4-116 Environmental Program (Contract) ........................ ............................... 4-118 Street Maintenance (General Fund) .................................. ............................... 4-120 Citywide Facility and Site Maintenance ............................. ............................... 4-122 Fire Stations Facility and Site Maintenance ....................... ............................... 4-124 Public Works Yard Facility and Site Maintenance ............. ............................... 4-126 Library Facility and Site Maintenance ................................ ............................... 4-128 Stormwater Maintenance ................................................... ............................... 4-130 Stormwater Flood Control .................................................. ............................... 4-132 Street Maintenance (Gas Tax Fund) .................................. ............................... 4-134 Solid Waste Management .................................................. ............................... 4-136 Grant Administration (Recycling /Solid Waste & HHW) ..... ............................... 4-138 Recycling .......................................................................... ............................... 4-140 Cardiff Sanitary Division Operating .................................... ............................... 4-142 Encinitas Sanitary Division Operating ................................ ............................... 4-144 Wastewater Support/Administration .................................. ............................... 4-146 Wastewater Collection ....................................................... ............................... 4-148 iii Chapter 4 — Proposed Expenditures and Personnel - continued Internal Service Vehicle Rental .......................................... ............................... 4-150 Fleet Maintenance .............................................................. ............................... 4-152 Vehicle Replacement ......................................................... ............................... 4-154 Machinery/Equipment Replacement ........................ ............................... 4-156 Fire Apparatus Replacement ................................ ............................... 4-158 Engineering Organizational Chart ................................................ ............................... 4- 162 Engineering Expenditure Summary ................................................. ............................... 4-165 City Engineering Administration Services .......................... ............................... 4-166 Traffic Engineering Services .............................................. ............................... 4-168 Stormwater Program .......................................................... ............................... 4-170 Coastal Zone Management Fund ...................................... ............................... 4- 172 Villanitas M. I. D ................................................................... ............................... 4- 174 CerroStreet M.I.D . ............................................................. ............................... 4- 176 Village Park M. I. D ................................................. ............................... 4- 178 WiroPark ............................................................ ............................... 4-180 Encinitas Landscape and Lighting District (City -wide) ...... ............................... 4-182 Encinitas Landscape and Lighting District (Encinitas Ranch) .......................... 4- 184 Parks & Recreation Organizational Chart ..................................... ............................... 4-188 Parks & Recreation Expenditure Summary ..................................... ............................... 4-189 Parks & Recreation Administration .................................... ............................... 4-190 Park Maintenance .............................................................. ............................... 4- 192 BeachServices ................................................................... ............................... 4- 194 Recreational Trails Maintenance ....................................... ............................... 4- 196 Recreation and Leisure Services ....................................... ............................... 4-198 Community and Senior Center Operations ........................ ............................... 4-200 Recreation Programs ......................................................... ............................... 4-202 Senior Nutrition Program .................................................... ............................... 4-204 Chapter 5 — Capital Improvement Program City /CSD Capital Projects Fund Budget Projections for FY2013 -14 ....... ............................... 5 - 2 Consultant Services and Studies (Work Projects for 2013- 14) .............. ............................... 5 - 7 Drainage Projects for FY 2013 -14 ............................................................ ............................... 5-13 Public Facilities Projects for FY 2013- 14 ............................................. ............................... 5-15 Parks, Beaches Recreation Projects for FY 2013- 14 ............................... ............................... 5-17 Streets and Rail Corridor Projects for FY 2013- 14 ............................. ............................... 5-23 Wastewater Projects for FY2013- 2014 .......................................... ............................... 5-31 Capital Project Categories for FY2013- 2018 ......................................... ............................... 5-38 Capital Improvement Projects by Category for FY2013 -2014 (Chart) . ............................... 5-39 Capital Improvement Program Revenue Sources for FY2013- 2014 ... ............................... 5-42 Capital Improvement Projects by Revenue Source for FY2013 -14 (Chart) ......................... 5-43 iv Chapter 6 - Appendices Resolutions Adopting FY2013 -14 and FY2014 -15 Operating Budget and Capital Improvement Program with appropriations for FY2013 -14 ............................................ ............................... A-2 Position Titles and Pay Ranges .............................................................. ............................... B - 2 Resolution Adopting Annual Appropriations Limit .................................... ............................... C - 2 ReservePolicy ...................................................................................... ............................... D - 2 Glossary of Acronyms ........................................................................ ............................... E - 2 Assumptions for Baseline Revenues and Expenditures FY2013- 2018 ............................... F - 2 City of Encinitas fund Definitions and Structure ....................................... ............................... G - 2 Debt Obligations Definitions ..................................................................... ............................... H - 2 Glossary ............................... V 1- 2 This page intentionally left blank V /r Chapter 1 Introduction June 12, 2013 BUDGET TRANSMITTAL LETTER Fiscal Years 2013 -14 and 2014 -15 Budget Transmittal To the Honorable City Council and Citizens of the City of Encinitas: I am pleased to present the biennial Operating Budget for Fiscal Years 2013 -14 and 2014 -15. The City of Encinitas' fiscal condition continues to show strong performance with revenues exceeding costs. Additionally, consistent with City Council policy, the City's General Fund Contingency Reserve target of 20% or $10 million and the Budget Stabilization Reserve target at 2% or $1.0 million have been achieved. The City continues to operate with great fiscal discipline and the budget reflects expenditures that have been justified and where automatic increases are not assumed. City departments continue to review their budget plans on a quarterly basis allowing us to closely monitor progress throughout the year, avoiding any unnecessary surprises during the year. Of particular significance in the prior fiscal year, the Moonlight Beach improvements project has been completed and the City was able to leverage State funding of $1.9 million. The Encinitas Community Park is under construction and about 30% complete with the opening of the park estimated for spring 2014. The City Council was also able to fund and open Fire Station #6 in Olivenhain improving response times in that area of the City. The Executive Summary includes additional information regarding the preparation of the two -year budget and the organization. The Budget Issues As a result of labor negotiations in FY 2011 -12, the City Council was able to implement significant pension reform that not only reduced cost obligations in the short -term, but also provides for cost reductions and avoidance in the long -term. Specifically, the pension reform included: 1) all employees contributing 100% of their share of pension costs by FY 2014 -15; 2) a Tier II pension plan that reduces the retirement formula and costs for the City; 3) removal of the Employer Paid Member Contribution; and 4) implementation of a three year review period for pension calculations rather than the highest twelve months. All of these measures will save the City significant funding over the coming years. As we look ahead, the City's fiscal condition continues to reflect moderate performance in our top two revenue sources, sales tax and property tax. The long -term outlook is cautiously optimistic as we watch to see if this recovery at the national level continues. The City's debt ratio, reserves, and bond ratings continue to be in good shape as presented during the budget hearings. The preparation of the budget included a series of budget presentations that covered discussions on revenues, expenditures, six year fiscal plan, reserves, debt service, salary and benefit costs, unfunded liabilities, pension reform, contract services, capital funding sources, continuous improvement efforts, and proposed new costs. Additionally, presentations were provided by various City Commissions, the 101 Main Street programs, the Encinitas Business Chamber, and subject matter experts on sales and property taxes and PERS actuarial calculations. 1 -2 The Strategic Plan Effort In January 2013 the City Council approved moving forward with the development of a strategic plan. After several facilitated workshop meetings the Council identified eight strategic areas of focus to preserve and enhance the quality of life in Encinitas. The eight areas include transportation, environment, public safety, organizational effectiveness and efficiency, recreation, arts and culture, community planning, and economic development. The objectives for the strategic planning effort include, but are not limited to: ➢ A framework for budgetary decision - making ➢ Capturing City Council's vision for progress ➢ Evaluating current City efforts towards quality of life ➢ Efficient allocation and use of resources ➢ Development of visionary and advisory community plans ➢ Common understanding of priorities and goals The City Council has also identified a number of goals for each of the eight focus areas. Through a number of upcoming workshops the Council will discuss and further refine the goals. Department work plans will be developed to incorporate these goals as well as to demonstrate current efforts toward Council's goals. Through deliberate and well- designed public outreach efforts we will work to develop community plans in each of our five communities that will reflect the community's vision, goals, and priorities. These community plans will assist the City Council in future development of budgets and capital planning. I want to take a moment to thank the City Council for their leadership and the amount of time and effort they dedicate in guiding this City forward. I also want to thank the hard working members of this organization who without I could not carry out the City Council's vision. Finally to the many members of this community I look forward to continue working with you through the strategic planning effort in developing a vision for the future in all our communities. It is both my privilege and honor to serve as City Manager for Encinitas. Respectfully Submitted, Gus Vina City Manager 1 -3 This page intentionally left blank V /r Strategic Plan VISION "Encinitas is five unique communities thriving as ONE great city." Preserve, protect, and provide innovative services that enhance the quality of life for residents, visitors, businesses and our communities. 1! 1111FIF T. • Respectful Partnerships— encourage honest dialogue, diversity in thinking & problem solving • City Council Commissions — provide expert advice • Improvement & Efficiency — streamline everything we do using best practices • Financially Sound Decision Making— achieve long -term sustainability • Data Gathering & Sharing— enhance informed decision making • Measurement & Accountability— ensure excellent service & the best investment of taxpayer money Dialogue ... Deliberate ... Decide how we ALL move Encinitas forward! 1 -6 STRATEWCO AREAS AND GOALS The following elements represent the vital areas of focus for 2013 -2015. Together, these elements and their associated goals will ensure that our five unique communities are thriving as one great city. Provide effective, safe, and easy transportation `49 for all modes of movement and for all demographics. Goals 1. Implement Complete Streets, ensuring that roads are designed and operated to enable safe access to all users, regardless of age, ability or mode of transportation. 2. Support mass transit that accommodates more people with minimal impact on the community. 3. Continue the planning, management and maintenance of local transportation infrastructure with an emphasis on roads that give adequate levels of service. Promote active lifestyles and community health by furthering access to trails, parks, beaches and other recreational opportunities. Goals 1. Provide diverse recreational opportunities and programs for people and pets. 2. Complete a comprehensive assessment for recreational infrastructure. 3. Improve beach accessibility in partnership with the State, with initial focus on Beacon Beach. A' Create economic opportunities through innovation, financial stability, and fiscal responsibility. Goals 1. Develop a strategy for economic development that strengthens the City's strong and diverse economy. 1 -7 S�WEWC FOCUS AREAS AND KEY GOALS Be good shepherds of open spaces, beaches, parks, and the natural environment. Goals 1. Implement Climate Action Plan (SB375). �. COURE Embrace great places to gather that showcase the City's arts and culture, history, and community charm and character. Goals 1. Improve historic preservation through appropriate reuse strategies and economic uses. 2. Expand arts and performance venues that provide more diverse opportunities. 3. Partner with groups to expand and leverage opportunities to grow the arts and culture venues. Create a safe and secure environment for citizens and businesses throughout the City. Goals 1. Collaborate with other entities on prevention education. 2. Create a safe and secure environment for citizens and businesses throughout the City. 1 -8 STR90M FOCUS AREAS AND KEY GOALS wow EFfECTRMS '7) Exhibit leadership that embraces community outreach and delivers efficient and effective services. Goals 1. Maintain the City's financial health. 2. Improve communication and collaboration among City Council, staff, public, and community organizations. 3. Review policies and procedures to ensure a customer - focused government through transparent services and a positive organizational culture. 4. Maximize use of resources through appropriate staffing levels, employee career development and training, retention strategies, and flexible deployment such as cross training. M1 Maintain safe and livable communities through well- maintained infrastructure and facilities, strong public safety, and significant environmental standards while achieving diverse and affordable housing for present and future generations. Goals 1. Pursue a range of diverse housing opportunities balanced throughout the community. 2. Qualify for Certified Housing Element status. 3. Develop new planning and development approaches to support sustainable communities. Visit the City of Encinitas website at: www.EncinitasCA.gov For Encinitas Strategic Plan information and updates. 1 -9 This page intentionally left blank Executive Summary CITY OVERVIEW Encinitas is located along the Pacific Ocean coastline in North San Diego County, with a population of approximately 60,000. Approximately 21 square miles, the City is predominately residential with two major commercial corridors. Encinitas was incorporated as a general law City on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff -by- the -Sea, Leucadia and Olivenhain; these communities continue to retain their own distinctive character and charm. Encinitas is known for its surfing culture, laid back atmosphere, 'funky vibe ", and floral - agriculture heritage. The beaches in Encinitas are undeniably some of the most beautiful in the world. SERVICES PROVIDED The City provides a full range of services such as: ✓ Fire Protection and Prevention ✓ Marine Safety /Lifeguards ✓ Water Services and Delivery ✓ Sewer Services ✓ Code Enforcement ✓ Storm Water Monitoring and Treatment ✓ Planning and Development Services ✓ Parks, Beaches and Open Space ✓ Recreational Programs ✓ Streets, Traffic Circulation and Calming ✓ Library and Arts Programs ✓ Affordable Housing Programs Many municipal services are provided contractually. Some of these contracted services include: ✓ Law Enforcement and Traffic Patrol (contract with the County of San Diego Sheriff's Department) ✓ Solid Waste Services (including recycling and household hazardous waste removal) ✓ Landscape Maintenance ✓ Park Maintenance ✓ Streetlight and Traffic Signal Maintenance ✓ Building Permit Services ✓ Inspection Services The City encourages public participation through various Commissions. The City's Commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation Commission, Youth Commission, Commission for the Arts, Traffic Commission and Environmental Commission. The purpose of each Commission is to provide guidance and advisory opinions to the Council and resolve issues affecting its functional areas. The City Council appoints the Commissioners and exercises oversight responsibility over each body. FISCAL STRENGTHS AND CHALLENGES Strengths The City of Encinitas has been issued a credit rating of "AA +" (implied AAA) which was recently affirmed by Standard & Poor's (S &P), a leading international independent credit rating agency. In conducting their rating analysis, S &P also evaluated the rigor of the City's financial management practices including managerial 1-11 Executive Summary decisions, policies and practices that apply directly to the City's financial position and operations, debt burden and other key credit factors. They also looked at the City's ability to implement timely and sound financial operational decisions in response to economic and fiscal demands. The City received the highest ranking of "strong" indicating that "Practices are strong, well embedded, and likely sustainable." Total assessed property value, which sets the base for the property tax revenue, has continued to increase even through the recession. The rate of growth has been increasing steadily over the last few years with a projected increase of 2.95% for FY 2013 -14. Fiscal Year Assessed Valuation Current Secured Rate of Growth Increase(Decrease) FY 2005 -06 $ 9,151,396,361 10.3% FY 2006 -07 $10,018,456,869 9.5% FY 2007 -08 $10,687,153,501 6.7% FY 2008 -09 $11,257,078,689 5.3% FY 2009 -10 $11,337,567,912 .7% FY 2010 -11 $11,342,196,856 .04% FY 2011 -12 $11,497,856,689 1.4% FY 2012 -13 $11,723,928,670 2.0% FY 2013 -14 (Projected) $12,070,334,381 2.95% The City's largest revenue source is property tax, which makes up 62% of the General Fund revenues. Property taxes are considered a relatively stable revenue source and are generally less vulnerable to economic downturns and can even increase during a recession. Since the City's incorporation, the City has seen an increase in property tax revenue every year due to rising home prices and the "Prop 13 Cushion" where many homes are assessed below their market value and add value to the tax rolls when reassessed upon change of ownership. Another strength is the City's reserve policy. The Contingency Reserve is reset each year to 20% of operating expenditures for extraordinary needs of an emergency nature, such as in the event of state take aways or natural disasters. The Budget Stabilization Reserve is reset each year to 2% of operating revenues and is intended to guard against recessionary impacts to revenues and protect service levels during difficult fiscal times. All remaining fund balance is classified as un- appropriated fund balance. The City has a rigorous budget and financial planning process that allows for quick reaction to economic changes, including modified Zero -Based Budgeting, Quarterly Spending Plans, Organizational Analyses and Capital Improvement Project Prioritization. These processes are described in more detail in the Budget Process and Long Range Financial Planning Section of this document. Challenges The City remains cautiously optimistic as the State of California has a balanced budget for FY 2013 -14 with the passage of Proposition 30 which temporarily raises sales taxes and income taxes by about $6 billion per year. However, it assumes that the revenues in the budget are valid and that California's economy will continue a slow but steady recovery. The State also faces an ever - mounting burden of servicing bonded debt that has built up over the last decade. Ongoing uncertainty of future State actions adds an additional challenge to the City's long term financial planning. Another challenge will be rising pension costs. Several developments have occurred over the past year including the passage of Assembly Bill (AB) 340 pension reform legislation by the California Legislature; CalPERS initiated 1 -12 Executive Summary actuarial changes for Discount Rates, Assumption changes and Methodology changes and the passage of the California Public Employees' Pension Reform Act ( PEPRA) of 2013. On June 30, 2011 CalPERS valuations changed the assumed investment return from 73/% to 7'/2 %. For all but a small number of agencies, contribution rates increased. The phase -in offered by CalPERS results in one year of savings and 19 years of additional cost. The City of Encinitas was able to opt out of the phase in smoothing plan by notifying CalPERS by May 1, 2013. This was an item that was brought to Council and approved on April 10, 2013. While the opt out will cost the City's General Fund approximately $70,000 in FY 2013 -14, there is a cumulative savings over the next 19 years of $162,280. CalPERS recently approved new actuarial policies that are aimed at returning the system to fully funded status within 30 years. The new policies include a rate - smoothing method with a 30 -year fixed amortization period for gains and losses. The amortization would have a five -year ramp up of rates at the start and a five year ramp down at the end. In addition to closing the funding gap in 30 years, the new method will also help avoid large increases in employer contribution rates in extreme years, while maintaining a reasonable level of change in normal years. While the changes won't be implemented for employers until FY2015 -16, and even then they will be phased in over five years, it will mean increasing employer contributions for local governments. The City's annual contributions to CalPERS may increase up to 50% over five years starting in 2015. The annual contributions will then level out for a period of 25 years and then ramp down. Staff has included assumptions in the Six - -year Financial Plan to account for these increases. As mentioned in the Budget Transmittal Letter, City Council proactively implemented significant pension reform during labor negotiations in FY 2011 -12. As a result, the City is better able to transition into the newly created PEPRA guidelines. There are some budgetary structural deficiencies, such as in the Landscape and Lighting District funds. These funds pay for many City services such as street light and traffic signal maintenance and street landscaping. The Wiro Park MID fund balance will begin to decline over the next two years. Expenditures now exceed revenues due to rising utility and maintenance costs and fixed revenues based on the assessment of 19 benefit units (homes) in the district. Options for addressing the deficiency include an increase in assessments, reduction in services, or other financial subsidy of the zone. An assessment rate increase would require a ballot measure as outlined by Proposition 218. Although Council approved a General Fund subsidy of $621 in FY 2013 -14, staff was instructed to review options for future funding deficits. ASSUMPTIONS USED TO ESTIMATE REVENUES AND EXPENDITURES Given current economic information, the City's budget assumes a slow, but gradual recovery over the next two years. Assumptions also take into consideration historic trends, projected economic activity, and/or cost -of- living indices. Certain expenditures may be predictable because of existing contracts, rate or cost information. If a contract is currently in place, the budget reflects the actual contract amount; a cost growth projection is not applied. For other revenue and expense accounts, growth assumptions are made. The chart on the following page indicates the assumption that was applied when projecting key revenue sources. 1 -13 Executive Summary Revenue Increase 2013- 2014- 2015- 2016- 2017- 2018- 14 15 16 17 18 19 Property Tax 3.0% 3.0% 3.5% 3.5% 3.5% 3.5% Sales Tax 11.0% 5.0% 5.0% 6.0% 6.0% 6.0% Transient Occupancy Tax 11.0% 3.0% 2.0% 2.0% 2.0% 2.0% Franchise Fees 1.0% 1.0% 1.0% 1.0% 1.0% 1.0% Highway User Tax (Gas Tax) 15.0% 2.0% 2.0% 2.0% 2.0% 2.0% ESD and CSD Sewer Charges 0.0% 5.0% 5.0% 5.0% 5.0% 5.0% 2013- 2014- 2015- 2016- 2017- 2018 - Expenditures 14 15 16 17 18 19 Materials & Supplies 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% Contract & Services (except Sheriff) 2.0- 3.5% 2.0- 3.5% 2.0- 3.5% 2.0- 3.5% 2.0- 3.5% 2.0- 3.5% Sheriff Contract with County 2.4% 4.1% 4.3% 4.2% 4.4% 4.0% Personnel Per contract agreements Staff takes a conservative approach to estimating revenues and expenditures. This often means that year end revenues are slightly higher than budget projections and expenditures slightly lower. Assumptions and their justification are explained in detail in the Revenues and Expenditures sections of the Executive Summary. BUDGET OVERVIEW The City of Encinitas operates over fifty distinct funds. The General Fund is the City's largest and most discretionary fund and pays for many general governmental activities such as law enforcement, fire protection, parks, beaches and street maintenance. Each fund is considered a separate accounting entity, with a separate set of self - balancing accounts that record assets, liabilities, fund equity (e.g., fund balance), revenues and expenditures. The City develops a two -year operating budget for planning purposes and appropriates funds annually for operations and the Capital Improvement Program (CIP) prior to the start of each fiscal year, which begins on July 1. The total City Operating Budget for FY 2013 -14 totals $73.2 million and is expected to generate revenues of $77.5 million. The approved FY 2013 -14 and FY 2014 -15 budget is balanced in both years. Projected revenues are sufficient to pay for operating requirements, including debt service payments, with funds remaining to meet projected capital requirements and maintain reserves. This has been accomplished by developing realistic budget assumptions, focusing on core service demands and prioritizing the capital plan, while focusing on the Council's highest priorities of insuring public safety, maintaining the City's sizeable infrastructure system and providing core services to residents and businesses. -1get Assump ons for F. 2014 and FY The planning stage of budget preparation involves evaluating the outside forces that effect funding decisions: national, state, and local economic condition; federal and state mandates; political environment; social environment; citizen concerns; and outside agency collaboration opportunities. Based on the state of the economy, the following assumptions were made to guide the development of the budget: • Slow, but gradual growth in nearly all major revenues categories: ➢ 3% estimated annual growth in current, secured property taxes (City's largest revenues source) ➢ 11 % increase in sales taxes for FY 2013 -14 (City's second largest revenue source) 1 -14 Executive Summary • All reserves are at target levels including a Contingency Reserve equivalent to 20% of operating expenditures and a Budget Stabilization Reserve equal to 2% of revenues • The approved budget maintains current levels of service for law enforcement, traffic enforcement, and fire protection and prevention • Funding to maintain the City's core infrastructure (Streets, Drainage, Sewer, Facilities, Information Technology) • Provides for continuous operation of all parks and beaches with no reductions in hours of service • Provides for continuous operation of City Hall with no reduction in hours of service • Funding for all provisions of current labor contracts • Includes funding for employer rate increases associated with changes in CalPERS employer rates (with most recent known rate increases) • Funding for Council's highest priority projects BUDGET PROCESS AND LONG -RANGE FINANCIAL PLANNING The budget process can vary from year to year, depending on economic conditions, activities at the State and Federal level, management leadership style, political factors, and scheduling priorities. Regardless of the process, the City adheres to certain budgeting and financial planning principles. Two -Year Budget Cycle Much is written about the advantages of developing and adopting a multi -year (or two -year) budget cycle, such as: • More efficient financial management, including reduced staff time dedicated to budget development; • Better long -range planning by more effectively linking operating and capital activities; and finally; • Improved program monitoring and evaluation by allowing more time for operational oversight. The City shifted to a two -year budget cycle in FY 2001 -02. As part of this process, two separate twelve -month budgets are prepared and submitted to the City Council every other year. The City Council appropriates operating and capital improvement program funds for the first year only as required by State of California statute. Since converting to the biennial budget process, the City has gained efficiency and reduced production time by not reproducing a comprehensive document in the second year of this two -year process. Instead, a more condensed, summary document is developed in the second year to disclose any substantive changes and to provide an updated forecast (referred to as the "Second Year Revise "). Under the leadership of the City Manager, the City utilizes a modified Zero -Based Budgeting (ZBB) methodology. With ZBB, historical information is taken into consideration for assessing trends, but does not provide justification for future expenditures. ZBB is a more time - consuming process compared to incremental budgeting, but the City experiences many advantages with this alternate process. The ZBB approach shifts budget attention away from adding to the current -year program and focuses consideration on increases to the minimum level of operational support. ZBB is successful in educating the City Council and upper -level management on the nature and details of programs and/or services. The modified ZBB approach also encourages redirection of resources within the budget into more productive programs and activities. 1 -15 Executive Summary Quarterly Spending Plan, The City Manager requires each Department to develop quarterly spending plans during the fiscal year. The quarterly spending plans indicate when Departments expect to implement services and programs, and thereby expend resources. Following each quarter, the City Manager and Finance staff meet with Departments to evaluate their quarterly spending plans and determine whether Departments were able to achieve their objectives according to the prescribed schedule. This process allows for candid and frequent discussion on use of resources and allows for the timely redirection of resources when necessary. , =Y 2013 -14 and FY 2014 -15 Operating Budget Process The City of Encinitas typically prepares a Two -Year Operating Budget and Six -Year Financial Plan /Capital Improvement Program for all funds. This year, Council was presented with a change in the budget development approach for the Operating and CIP budget process. This change involved staff bringing forward informational budget presentations to Council and the development and implementation of a Strategic Plan. The informational presentations began in January 2013 and spanned the course of three months. Staff discussed a variety of subjects such as basic budget concepts, revenue projections for property and sales tax, pensions and unfunded liabilities, and the introduction of a strategic planning concept. Community organizations were also part of this process, providing presentations on achievements and work plans for promoting economic vitality within the City. Staff then began developing revenue and expenditure assumptions using the most current economic data available. This analysis became the basis for determining the City's fiscal capability for funding services, programs and capital projects. These assumptions are discussed in more detail in the "Revenue" and "Expenditure" sections of this chapter and are summarized in the Appendix section of the Operating budget. The City Manager's proposed Operating Budget was introduced to the public and the City Council on May 22, 2013, where the Council received public input and deliberated the proposed budget. Several changes were made to the proposed budget based on Council direction and a revised budget was presented to Council and subsequently adopted on June 12, 2013. Staff will present quarterly updates to the Council on the fiscal status of the City and the budget beginning in November 2013. Amendments to the budget may be brought to the City Council for consideration throughout the fiscal year. Amendments are generally submitted to the City Council for consideration as part of the updated revenue and expenditure forecasts developed at mid -year. This helps to ensure that adequate funding sources are identified prior to recommending that the City Council authorize additional expenditures. Forecast and Major Revenue Assumptions The general approach to forecasting is to apply a conservative philosophy that does not overstate revenue nor understate expenditures. The value of forecasting determines if the City will have sufficient resources to meet the resource requirements of ongoing, planned, or mandated programs utilizing assumptions based on financial policies and economic trends. In short, forecasting provides an estimate of the financial flexibility of the City, as well as insight into tax, revenues and service options the Council must address. Our forecasting methodology reflects a combination of internal analysis and locally generated consensus forecasts covering such factors as population growth, retail sales, and inflation. For the revenue forecasts we 1 -16 Executive Summary evaluate prior year actual collections and project the balance of the current fiscal year based on prior year trend analysis in conjunction with current information provided by relevant sources. For the remaining years of the revenue forecast we look to consensus forecasts (such as the US Bureau of Economic Analysis, USD Burnham - Moores Center for Real Estate, and Hinderliter de Llamas and Company) for an indication of the expected trends in key economic and demographic indicators. Typically these forecasts cover the nation or state as a whole, so adjustments to reflect unique local conditions are sometimes necessary. In general, we seek to match revenue sources with the economic and/or demographic variables that most directly affect year -to -year changes in those revenues. For example, revenue such as sales tax will reflect consensus forecasts related to taxable sales growth; whereas, revenue from building permits and plan review will be tied to the expected trends in development and redevelopment. It is recognized that economic forecasting is not an exact science and at times relies upon professional judgment to optimize the accuracy of revenues or expenditures. To reduce the risks of miscalculating revenues or expenditures, we attempt to identify as many factors as possible that may contribute to changes in revenues and expenditures. The City's revenue and expenditure budgets are comprised of many unique elements that respond to a variety of external factors such as population growth, development, inflation, and interest rates. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and available. Revenue is considered to be available if it is collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are generally recorded when a liability is incurred. The proprietary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. For the most part, the basis of budgeting is consistent with the basis of accounting discussed above. Any budgeted funds that are not expensed by the end of the first year of the two -year budget can be "carried over" to the second year by Council approval of a continuing appropriation request. All other unexpended appropriations lapse at the end of the year. Any variations between budgeted and actual revenues and expenditures are reported at year end, following the City's annual audit, to the City Council. At mid - fiscal year, a status report of all capital projects is presented to the City Council. PERSONNEL SUMMARY AND CHANGES The number of employees is measured in full -time equivalent (F.T.E.) units. One F.T.E. works full time, 2,080 hours per year; a half -time employee working 1,040 hours per year counts as 0.5 F.T.E. For FY2012 -13, the City total authorized full -time equivalent is 211.35. There are increases to the authorized F.T.E.'s in the adopted FY2013 -14 budget. The current F.T.E.'s are allocated by department as follows: 1 -17 Executive Summary Department FY 12.13 City Council 1.0 City Clerk 5.0 City Manager 5.50 Human Resource Division 5.35 IT /GIS Division 12.00 Risk Management Division 2.50 Finance 13.40 Planning 26.75 Fire /Marine Safety 63.00 Public Works /Engineering 55.67 Parks & Recreation 21.18 Subtotal 211.35 Proposed 1 FTE (CM Office) 1.00 Proposed 3 FTE's (Station 6) 3.00 Adopted FY 2013 -14 Total: 215.35' The City provides a number of services by contract and sets performance /service standards, but does not dictate the number of persons required to implement the service. Where the number of persons providing the service is known, we have provided the information below: Law Enforcement (provided through a contract with the County of San Diego) Patrol Deputies 25.59 Traffic Deputies 4.90 Motorcycle Deputies 4.00 Special Purpose Officers 5.80 Community Service Officers 3.50 Sergeants 4.56 Detectives 6.00 Detective Sergeant .67 Total: 55.02 Building Services (provided by Esgil Corporation) Building Official 1.00 Building Inspector 2.00 Counter Staff 1.50 Total: 4.50 Engineering Inspection Services (provided by Geopacifica) Clean Water Inspector .69 Engineering Inspectors 1.78 Geotechnical Consultant .21 Total: 2.68 1 The FTE count of 215.35 does not include San Dieguito Water District's 25 FTE's. 1 -18 Executive Summary Legal Services (provided by Sabine & Morrison) 1 Attorney (on retainer), additional attorneys as needed Community and Senior Center Operations Up to (14) part - time /hourly staff at any given time to assist the public with facility rentals and events and also provide general customer services and support for center operations (These part - time /hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Recreation Services Up to (3) part -time /hourly staff at any given time to assist in event production (These part - time /hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Recreation Programming (571 Fund) Up to (19) part -time /hourly staff at any given time to assist in recreation programming. Program fees paid by participants offset costs (These part - time /hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Senior Nutrition Grant (221 Fund) Up to (6) part -time /hourly staff at any given time to assist with the senior nutrition program. A County grant, donations and City subsidy off -set costs (These part - time /hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Seasonal Lifeguard Services 45 Ocean lifeguards (contract employees for summer beach coverage, off - season hazardous conditions coverage and Jr. Lifeguard program instruction). Other Contracts include: • Custodial Services - Blue Moon (Civic Center, Community /Senior Center), BB Perez (Library, Public Works and Wastewater), T & T Janitorial (Park Restrooms) • City Parks and Beaches parking lot sweeping — Cannon Pacific • Landscape Maintenance - Excel Landscaping (City Parks, Beaches, Trails, Streetscapes, and Public Works), Blue Skies (City Parks) • Tree Maintenance - West Coast Arborists • Animal Services - County of San Diego (excluding dead animal removal) • Dead Animal Removal - D &D Disposal. • Street Sweeping and Sidewalk Power Washing — Cannon Pacific • Street Light and Traffic Signal Maintenance — Southwest Signal • Vegetation Management — County of San Diego Probation Crews • Traffic Striping and Legend Painting - Orange County Striping Services, Inc. 1 -19 Executive Summary Concrete Repair - Victor Concrete Graffiti Removal — Can Do Maintenance Following are the adopted changes to Personnel for FY 2013 -14 and FY 2014 -15: City Manager Department (Administration Division): Communications Specialist Current Classification /Pay Grade Proposed Classification /Pay Grade New Position Communications Saecialist Grade 42 This position will bring a much needed resource to better communicate with our citizens on an on -going basis and to enhance efforts in our open government environment. Projects for this position will include, but not be limited to, implementation of the City Council's Strategic Plan community outreach, assist with citizen inquiries, public records requests, citywide newsletters, capital improvement project updates, FAQs on the City's website, media press releases, coordination with media on City's budget and other special projects, marketing of City events, and internal employee communications. FY 2013 -14 Fiscal Impact: $136,700 FY 2014 -15 Fiscal Impact: $130,400 City Manager Department (Information Technology Division): Intormation I ecnnolociV Analyst I /II /III Current Classification /Pay Grade Proposed Classification /Pay Grade Information Technology Technician 1 /11 Grade Information Technology Analyst 1 /11 /III 13/22 Grade 24/41/42 Due to recent additional technical support needs, particularly in the area of network security and reliability, a staff member currently classified as an IT Technician has absorbed higher level IT Analyst duties. New responsibilities include network administration and support for SDWD's SCADA system and the City's HVAC system. Additionally, with the expiration of Cox Communication's obligation to provide I -Net (fiber network connectivity between City facilities) beginning in FY 2013 -14, IT will manage and maintain alternative network connectivity (while the City will also begin receiving PEG fees from Cox). FY 2013 -14 Fiscal Impact: $5,039 FY 2014 -15 Fiscal Impact: $4,650 Department Manager (Information Technology) Current Classification/Pay Grade Proposed Classification/Pay Grade Department Manager (Information Technology) Chief Information Officer Grade 65/9 Grade 65/9 No Fiscal Impact — A survey of local municipalities determined that based on the level of responsibility, number of positions managed and the general scope of work; the Information Technology Manager position should be retitled to a Chief Information Officer. 1 -20 Executive Summary Finance Department: Current Classification/Pay Grade Proposed Classification/Pay Grade HR Analyst Finance Analyst Grade 24/25/42 Grade 24/25/42 No Fiscal Impact - The Payroll function was transitioned from Human Resources to Finance in September 2012. This change involved moving an HR analyst position to the Finance Department. To maintain consistency with the job titles within the department, it is proposed to change the title from Human Resource Analyst to Finance Analyst. These two positions are in the same classification therefore there is no fiscal impact. Fire Department (Fire Operations Division): Firetighterivaramedic Pronationarvinuim Current/Proaosed Classification Firefighter /Paramedic FTE's 3 New Positions I Firefiahter /Paramedic On May 23, 2012, City Council approved the additional funding of an emergency response unit to be located at 770 Rancho Santa Fe Road to improve emergency response times in Olivenhain. This unit would start with a 12 -hour shift effective July 1, 2012, and would transition to a 24 -hour shift once the permit process and construction of the tenant improvements to the building were completed. This was estimated to take 4 to 6 months. Staffing of the unit would be covered with the overtime provided by one Firefighter /Paramedic and one Fire Engineer for each shift, in lieu of permanent staffing. The total estimated operating cost for this option for FY 2012 -13 was $699,850. The FY 2013 -14 operating budget for the emergency response unit in Olivenhain is $883,866, an increase of $184,016. The majority of the increase is in personnel cost ($162,773). The cost of personnel for FY 2013- 14 was set to increase by $155,335, due to a full 12 months of 24 -hour shift coverage and the 3% salary increase in the Firefighters' Memorandum of Understanding, adding to the overtime pay. Rather than continuing to staff the unit by providing overtime, staff requested to add 3 new full time Firefighter /Paramedic positions. Considering that the addition of this emergency response unit is not temporary and permanent staffing will eventually become necessary. Staff looked at the most cost effective way to transition from overtime staff to permanent staff. The Firefighter /Paramedic permanent position is the least costly position to fill and adds an additional $7,438 in personnel costs for FY 2013 -14. The additional $21,243 increase is mostly due to the initial purchase of uniforms and safety clothing for the three new positions ($15,600) and the increase in rent for the station ($4,468). The proposed FY 2014 -15 operating budget is $964,072, an increase from FY 2013 -14 of $80,206. Personnel cost increase by $92,021 due to the 3% salary increase in the Firefighters' Memorandum of Understanding, thereby increasing the overtime pay of the Engineer position and the base pay of the three new positions. Eliminating initial purchase of safety clothing and uniforms decreases the additional cost ($11,815). 1 -21 Executive Summary DEBT ADMINISTRATION The following table identifies the debt the City has issued, the outstanding principal, the principal and interest payments for FY 2013 -14, and the scheduled year of payoff. Long Term Obligations and Capital Leases Totals Totals by Fund General Fund Cardiff Sanitary Debt Service Fund Encinitas Sanitary Debt Service Fund Encinitas Housing Authority 1 -22 $69,110,635 $55,371,718 $5,390,285 $62,863,936 $50,106,377 $4,595,016 4,341,361 3,769,821 695,004 0 0 0 1,905,338 1,495,520 100,265 $69,110,635 $55,371,718 $5,390,285 Outstanding Final Repayment Original Balance FY 2013 -14 Payment Bond /Lease Name Source Bond Issue at 6130113 Payment P &I FY 1997 Certificates of Participation General 2017 Series A (Civic Center Bonds) Fund $7,550,000 $2,185,000 $601,625 2006 Lease Revenue Bonds - Library General Fund $20,000,000 $17,920,000 $1,198,706 2037 2010 Lease Revenue Bonds General 2031 Series A (Park Facility) Fund $19,530,000 $17,365,000 $1,410,081 2013 Lease Revenue Bonds General 2018 Series A (Park Project) Fund $7,865,000 $7,865,000 $516,145 2002 Association of Bay Area Governments Lease Revenue Bonds, includes: 1992 COP General Fund $3,325,000 $1,325,000 $294,935 800MHz Communications System General Fund Completed HVAC General Fund Completed Brush Truck/Pumper General Fund Completed Pump Station (ESD) ESD Completed Fire Truck General Fund Completed 2003 CSD Note to SEJPA CSD Refinanced $0 $0 2020 2011 CSD Note to SEJPA CSD $4,341,361 $3,769,821 $695,004 2020 2004 Housing Authority EHA $1,905,338 $1,495,520 $100,265 2034 2011 Fire Apparatus Lease General Fund $1,107,555 $810,360 $173,329 2018 2012 Fire Apparatus Lease General Fund $599,639 $519,446 $92,830 2019 2013 Fire Apparatus Lease General Fund $555,384 $555,384 $84,693 2019 2006 Lease Revenue Bonds - Library General Fund $20,000,000 $17,920,000 $1,198,706 2037 2007 Vac -Con Lease General Fund $231,358 $37,789 $39,115 2014 2008 Roof Lease General Fund $2,1001000 $1,523,3981 $183,5571 2013 Totals Totals by Fund General Fund Cardiff Sanitary Debt Service Fund Encinitas Sanitary Debt Service Fund Encinitas Housing Authority 1 -22 $69,110,635 $55,371,718 $5,390,285 $62,863,936 $50,106,377 $4,595,016 4,341,361 3,769,821 695,004 0 0 0 1,905,338 1,495,520 100,265 $69,110,635 $55,371,718 $5,390,285 Executive Summary CAPITAL IMPROVEMENT PROGRAM HIGHLIGHTS The City typically adopts a six -year Capital Improvement Program (CIP) that is published in a separate document. Many of the funds, including the General Fund, contribute funding to the capital plan. Unlike the operating budget, capital projects have assigned budget amounts that are not tied to a single fiscal year. The City Council appropriates funds to individual projects each year. These amounts may or may not be expended within a year's time. The completion of these projects can take up to several years. "Work Projects" are distinct from "Capital Projects" in that they are more aptly described as one -time projects that are not capital items. Work projects usually include planning projects such as infrastructure assessments or updates to the General Plan. On April 17, 2013 City Council approved the recommended FY 2013 -14 CIP appropriations and authorized the City Manager to bring back recommendations for funding two additional projects; the Moonlight Beach Lifeguard Tower and Traffic Calming /School Safety - Montgomery/Mozart by Cardiff School. The City Manager reported back to Council on June 12, 2013 with a proposal to appropriate $100,000 for each of the projects (Moonlight Beach Lifeguard Tower and Traffic Calming /School Safety- Montgomery/Mozart by Cardiff School) to determine the scope and focus of the work involved. At that meeting, Council added an additional $100,000 for the Beacons' Beach Bluff Stabilization study. The funding source for the $300,000 is the $600,000 that was set aside for reallocation at the Council workshop on July 11, 2012. The adopted FY 2013 -14 CIP appropriations are located in Chapter 5 of the operating budget document. When Council continues the CIP evaluation process in fall /winter of 2013, CIP allocations for FY 2014 -15 and beyond will be determined. The six year financial plan will be prepared and presented to Council in spring 2014 with the FY 2014 -15 Operating Revised budget. The capital plan is divided into seven categories. The first category is Work Projects /Studies and is the only category that contains projects that are non - capital in nature. This category includes projects such as large studies and IT projects. The other categories are Drainage, Wastewater, Public Facilities, Parks and Beaches, and Streets and Rail. The following charts reflect the FY 2013 -14 capital plan by project category and funding source: Consultant Sery ices & Studies $422,698 6.3% Wastewater � Prgects $2,874,354 42.6% FY 2013 -14 CIP by Category FY 2013 -14 CIP by Fund Drainage Prgects Pudic Facility $250000 Pgects 37% $100,000 Parks, 3eaches & Recreaton Prgects $539,620 8.0% 1 -23 Gov't Parkland Transnet Ac on Program Fund Fees F Fees $1,207,406 $154,560 Traffic 17.9% 2.3% Mitgaton Fees 11.4% $131,651 2.0% Flood Control Fund $50, 000 0.7% 1 -23 Gov't Gas Tax Fund - treet & Rail Corridor $922,433 13.7% Prgects ESD $2,561,490 Replacement 38.0% $768,612 General Fundf 11.4% 1 -23 Gov't Park /Educational Improvement Access Fund Fees $150,098 $57,500 2.2% 0.9% General Fundf �L� $1,200,160 17.8% .8% LCSD Replacement $2,105,742 31.2% Organizational Overview of the City of Encinitas General The City of Encinitas has a population of approximately 60,000 and is located in the northern half of San Diego County along six miles of Pacific coastline. Approximately 21 square miles, Encinitas is characterized by coastal beaches, cliffs; flat topped coastal areas, steep mesa bluffs, and rolling hills. The City of Encinitas is predominately a residential community with approximately 75% of its total acreage devoted to residential use. Residents and visitors alike take advantage of a wide range of activities and amenities offered by the City. The downtown area along Coast Highway 101 boasts a quaint and historic shopping district featuring unique architecture, quaint shops, sidewalk cafes and restaurants, public art and street lights adorned with flower baskets and artistic banners. The beaches in Encinitas are undeniably some of the most beautiful in the world. One can find avid surfers year -round on the stretches of beach that lie between Cardiff -by- the -Sea and Leucadia. The City's trademark is its flower growing industry. Known as the "Poinsettia Capital of the World," Encinitas has developed around its floral heritage culture. San Diego Botanic Garden, located in Encinitas, has one of the world's most diverse plant collections including more than 20 unique gardens (including the interactive Hamilton Children's Garden), a 60 foot waterfall in a tropical rain forest and North America's largest display of bamboo. Organization and Administration The City of Encinitas incorporated as a general law city on October 1, 1986. The incorporation merged the five existing communities of New and Old Encinitas, Cardiff -by -the Sea, Leucadia and Olivenhain. As part of the incorporation, four special districts were reorganized and became subsidiary to the City. Management and certain personnel services are provided under the direction of the City Manager and the City Council The City is a member of several joint power agencies. These agencies serve a multitude of purposes including managing sewer treatment facilities, issuing bonded debt, managing an emergency dispatch system and managing a solid waste landfill system. The City of Encinitas operates under the Council- Manager form of Government. The process for selecting Mayor by a vote of the Council will remain in effect until November 2014. Beginning with the November 2014 election, the City of Encinitas Mayor will be an elected position with a two -year term limit. The members of the City Council appoint the positions of City Manager and City Attorney. All other City positions are filled by appointment based upon competitive examinations. Presently, the City has 215.35 authorized positions that provide most municipal services. A significant portion of municipal services are provided contractually. Some of these include law enforcement, building permits and inspection, park maintenance, sewer treatment, traffic signal and street light maintenance. 1 -24 City Operations include: City Manager, Human Resources, Information Technology, Risk Management, Fire and Marine Life Guard Services, City Clerk, Finance, Planning and Building, Public Works /Engineering, Law Enforcement and Parks and Recreation. The City utilizes fund accounting. Governmental fund types are accounted for using the modified accrual basis of accounting. Proprietary funds utilize full accrual accounting. Financial statements are published each year following an independent audit. The City of Encinitas encourages public participation through various citizen commissions. The City's commissions include the Planning Commission, Senior Citizen Commission, Parks and Recreation Commission, Youth Commission, Commission for the Arts, Environmental Advisory Commission and the Traffic Commission. The purpose of each commission is to provide guidance and resolve issues affecting its functional area. The City Council appoints the Commissioners and exercises oversight responsibility over each body. WWI NM now M ams Odom WARN f . �- -. - y i w6i_1� �� ►��i1�•e °titer a WOW, wW# Zytyf �- �'r 1 -25 LNIV �t- of Encinitas Geographic Location v u Coronado National City Chula Vista "ImEf) County of San Diegc Imperial Beach City of T- San Diego 1-26 of go Budget Controls 1. A governmental fund accounting system is used to record the City's financial transactions. The Biennial Operating Budget is adopted on a basis consistent with generally accepted accounting principles. The Governmental Accounting Standards Board provides the required guidelines used by the City to record financial activity. The accounts of the City are organized on the basis of funds and account groups, each is considered a separate accounting entity with a self - balancing set of accounts. Funds are created to segregate resources, which have a restricted status. Each department is directed to monitor fiscal activity within their individual divisions on a monthly basis. Actual expenditures are not to exceed appropriated funds on a divisional basis. Adjustments to objects within the same division are allowed, however, actual expenditures are not to exceed divisional appropriations. A quarterly financial review provides updated information to be considered by City Council to formally adjust revenue and expenditure accounts for the current fiscal year. All appropriations expire at fiscal year end, and any unspent funding requests in the first year of the biennial budget may be continued into the following fiscal year if approved by City Council. 3. The City's accounting system operates on a modified accrual basis for all governmental funds currently in use. Governmental funds maintained by the City include the General, Special Revenue and Capital Project Funds. A modified accrual system recognizes revenue when it is measurable and available as net current assets. A modified accrual system also recognizes expenditures when liabilities are incurred. 4. Budgetary control of revenues and expenditures is controlled through an on -line computer system providing current financial information available to all City departments. Finance and the Information Technology Division authorize end -users to certain accounting functions, such as inquiry, and designated account numbers for analysis. Additional financial transaction information is obtained through the City's computer system. Each Department designates a staff member who is responsible for monitoring financial activity and interacting with the Finance Department to resolve financial issues. The City Council controls the budget through formal adoption before the beginning of each fiscal year for the City of Encinitas and the San Dieguito Water District. Amendments to the Budget are made throughout the year by City Council action. 1 -27 Encinitas Community Statistical Profile as of July 1, 2013 Date of Incorporation Form of Government Population Miles of Public Streets Area of City within Incorporated Boundaries Area of City's Sphere of Influence (November 4, 1998) October 1, 1986 Council- Manager Approximately 60,000 180.17 12,534 acres; 19.57 square miles 796 acres; 1.2 square miles Taxable Assessed Value (SD County Assessor June 26, 2012) $11,723,928,670 Police Protection: (provided by contract with County Sheriff, numbers are approximate) Number of Stations 1 Patrol Deputies 26 Supervisors 5 Detectives 7 Special Purpose Officers 6 Traffic Deputies 9 Community Services Officers 3.5 Recreation and Culture: Developed Parks 18 Undeveloped Parks 4 Parkland Acres Developed 321.38 Parkland Acres Undeveloped 14.54 Maintained Beaches /Accesses 6 Maintained Beach /Access Acreage 45.18 Habitat /Open Space Acreage 85.88 Viewpoints 8 Community and Senior Center 1 Libraries (one in Cardiff and one in Encinitas) 2 Marine Life Refuge 1 YMCA 1 Boys & Girls Club 1 Museum 1 Trails/ Streetscapes (miles) 40.5/10 Golf Course 1 City Housing: Total Units 25,586* Single Family Detached 13,601 Single - Family Multiple Unit 7,139 Multi - Family Dwelling Units 4,070 Mobile Homes 776 Occupied 24,404 Persons per Households 2.45 Vacancy Rate 4.6% * Source: www.sandag.org: SANDAG, Current Estimates, February 26, 2013 1 -28 Encinitas Community Statistical Profile as of July 1, 2013 Hntels /Mntels- Number of Lodging Properties Total Number of Rooms City Employment: City Total Authorized Positions, FY 2013 -14 City Total Authorized Positions, FY 2014 -15 Encinitas Sanitary Division Population (estimate) Square Miles Cardiff Sanitary Division Population (estimate) Square Miles Fire Stitinns Station 1, 415 Second Street Station 2, 618 Birmingham Drive Station 3, 801 Orpheus Avenue Station 4, 2011 Village Park Way Station 5, 540 Balour Drive Station 6, 770 Rancho Santa Fe Road Other Facilities Civic Center, 505 S. Vulcan Avenue Public Works Yard, 160 Calle Magdalena Library, 540 Cornish Drive 16 670 215.35 ** 215.35 ** 16,500 2.85 19,600 12 Lifeguards Facilities Moonlight Beach, guarded year round MLB North Tower, guarded summer and off - season pending conditions D Street Tower, guarded summer Stonesteps Tower, guarded summer Beacons Tower, guarded summer Grandview Tower, guarded summer Swamis Station, guarded summer and off - season pending conditions The City also has one Subsidiary District and several Independent Servicing Districts within its City boundaries. They include: Subsidiary Districts (City Council acts as Board of Directors) San Dieguito Water District Population 37,880 Number of connections 11,475 Single - Family 8,742 Multi - Family 1,739 Commercial 529 Agriculture 126 Landscape 228 Government ** Does not include the SDWD 25.0 FTE's but does include the adopted 3.0 FTE's for Fire Station 6 and the 1.0 FTE for the Communications Specialist. 1 -29 Encinitas Community Statistical Profile as of July 1, 2013 Other Indeaendent Servicina Districts (Indeaendent of Citv of Encinitas Leucadia Wastewater District Population (estimate) 60,000 Square Miles 16.00 Number of EDU's 27,854 Olivenhain Municipal Water District Population (estimate) 80,000 Square Miles Over 48.00 Number of connections Over 27,000 School Districts San Dieguito Union High School District Encinitas Union Elementary School District Cardiff Elementary School District Special Districts ...........................An independent unit of local government organized to perform a single government function or a restricted number of related functions. 1 -30 This page intentionally left blank y � •r f�' Organizational Chart The organizational chart on the following page displays the structure of the City and its subsidiary districts. The chart reflects the overall responsibilities of the City Council including District oversight. The chart also shows the relationships between the Advisory Commissions and their respective Division /Departments. Additional organization charts for each department can be found in Chapter 4, Expenditure Detail. See Table of Contents for page numbers. 1 -32 1 -33 4 c a--' L U 0 4� Q o (A C fu Ln T _ y U o C ro V V O U) L w Z c C E Y U u _ J LL H 'N N LU > N H Z fC H V D V V � 0 co Ul IM V0 a a � o� 2 _ :a fC ° i 0 a E •_ — �O O LL 3 O _ R R a V U c O1 D m a O J c cD W a U C � O L U 4� m U 1 -33 Fiscal Year 2013 -14 and 2014 -15 Operating Budget Process City of Encinitas The City is proposing a two -year biennial operating budget for the City Council's review and approval. In accordance with the State Constitution, City Council approves appropriations for the first year of the document. The document is referred to as the Annual Budget and is developed over several months beginning in December. Under the leadership of the City Manager, the proposed budget utilizes modified Zero -Based Budgeting (ZBB). The budget development process was modified this year to provide more informational workshops to City Council and the citizens prior to bringing forward the draft operating budget. The informational budget presentations included the introduction of a strategic planning process; budget basics with focus on property and sales tax revenue (the two largest revenue sources for the City); budget basics with focus on pensions and unfunded liabilities; local community presentations from Mainstreet 101's and the Business Chamber; commission work plan presentations; and a continuous improvements presentation to explore efficiencies and revenue opportunities. Finance provides departments with guidelines and a calendar for the budget process. Departments submit their revenue projections and expenditure requests electronically through the City's computer system. The City's financial software performs payroll budgeting which is controlled by the Finance Division and calculated for departments during the budget process. Staff used the following to develop the proposed budgets: • Based on current economic conditions and historic trending, an analysis of all revenue funding sources was made to estimate available funds for Fiscal Year 2013 -14 and 2014 -15. • All target reserves, including contingency reserves and budget stabilization reserves are intact. • Modified Zero -Based Budgeting was utilized to calculate current levels of services or core business functions including public safety, such as law enforcement and fire protection; infrastructure, such as streets, drainage, sewer, information technology; continuous park and recreation services and continuous service at the City's civic center. • Personnel costs were calculated based on current labor contracts. • Fixed expenditures, such as debt service and capital outlay were identified and included in budgets. • All first time programs or services are introduced to Council as New Proposals and are presented for approval at the public workshops for City Council approval. Departments submit budget expenditure requests to the Finance Department to review for consistency and accuracy. Revenue projections are reviewed and finalized with the City Manager's office. All requests are analyzed in depth at the Departmental meetings by the City Manager's office. The budget document is produced internally by the Finance Department and presented to City Council for consideration at a budget workshop. After discussion and City Council direction the final budget is presented for adoption. 1 -34 Operating Budget/Capital Improvement Plan Development Process Overview Operating Budget: Fiscal Years 2013 -14 & 2014 -15 — CIP: Fiscal Year 2013 -14 Year 1 - Fiscal Year 2013 -14 January 2013 - - December 2012 - - - - - ► I I I I I I February 2013 I I I February 2013 I I I I Febr+ry 2013 (4A) Capi March 2013 Departments Pre and submit t o I I I I February 2013 March 2013 I I I I I I I I I I I I I I I May 2013 I I I I I June 2013 I I I I I I ------------------ - - - - -- Year 2 - Fiscal Year 2014 -15 "Second Year Revise" (1) Long -Range Planning Process Finance Distributes Guidelines & Calendars to Departments. (2) Operations & Capital Improvement Priorities �♦ — — — — — — — — — — I I I (3) Mid -Year Operating Budget Review February 2014 and Comprehensive CIP Report to City Council I I I tal Improvement Plan: (4B) Operating Budget: I Prep Capital & Work Projects — Depts. Prepare Operating Budgets utilizing I City Manager's Office modified Zero Based Budgeting & submit to Finance I I I I (5) Resources Allocation F(yFinancial, Human Resources, Capital) Finance and --------------- Manager's Office representatives Balance Requests I 1 I I (6) Multi -Year Operating Budget & CIP Development I City Manager- Department Directors Review Overall --------- - - - - -- I Budget Requests, New Programs, Cost Allocations and Review Financing of Capital Improvement Projects 1 (7) Budget Public Hearing For Council /Board and Public Review & Input (8) Final Budget and CIP Review & Adoption May /June prior to New Fiscal Year (9) Quarterly Budget Reviews & Budget Adjustments October, February, April and July of each year 1 -35 June 2014 This page intentionally left blank iJ df L" V!h:"r-f2A Budget Summary - All City Funds - Schedule A Fiscal Year 2012 -2013 3rd Quarter Adjusted (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2012113 2012113 Transfers Transfers Transfers Transfers Summary Bal.6130113 FUND NAME Fund # 71112012 Revenues Expenses Operating Other Debt Service Capital (Col. 3- 4 +5 +6 +7 +8) (Col. + 2 -9) GOVERNMENTFUNDS General Fund 101 18,480,198 53,000,886 50,063,076 152,093 0 (3,879,161) (2,214,295) (3,003,553) 15,476,645 TRANSPORTATION FUNDS State Gasoline Taxes 201 55,276 1,639,197 0 (985,776) 0 0 (708,697) (55,276) 0 State Capital Grants 203 204,633 153,440 0 0 0 0 (231,750) (78,310) 126,323 Transnet Program (Prop A Sales Tax) 211 (353,430) 1,440,000 0 0 0 0 (1,377,064) 62,936 (290,494) Coastal Zone Management Fund 212 455,969 243,818 269,927 0 0 0 0 (26,109) 429,860 Federal Capital Grants 223 0 1,011,954 0 0 0 0 (1,011,954) 0 0 Federal TDA Grants 224 2,136 162 0 0 0 0 0 162 2,298 GRANTFUNDS State Law Enforcement Grant 202 0 100,000 100,000 0 0 0 0 0 0 Government Education Access 213 548,550 179,392 74,718 0 0 0 (71,770) 32,904 581,454 Household Hazardous Waste 214 1,596,168 406,000 488,027 0 0 0 (700,000) (782,027) 814,141 Asset Forfeiture 215 103,744 517 5,093 0 0 0 0 (4,576) 99,168 Senior Nutrition Grant 221 0 84,000 126,143 46,539 0 0 0 4,396 4,396 Comm Devel Block Grant (CDBG) 222 0 360,637 264,393 0 0 0 (96,244) 0 0 HOME Entitlement Program 227 0 569,068 569,068 0 0 0 0 0 0 Federal Law Enforcement Grant 228 0 10,000 10,000 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Improvement Fees 231 93,251 76,187 0 0 0 0 0 76,187 169,438 Park Acquisition Fees 232 229,072 203,838 0 0 0 (100,000) (100,000) 3,838 232,910 Traffic Mitigation Fees 233 2,052,261 224,028 0 0 0 0 (127,500) 96,528 2,148,789 RTCIP - (Regional Arterial System) Fee 234 380,818 132,389 1,300 0 0 0 0 131,089 511,907 Open Space Acquisition Fees 235 17,207 13,815 0 0 0 0 (15,000) (1,185) 16,022 Recreational Trails Fees 236 6,469 3,524 0 0 0 0 (6,469) (2,945) 3,524 Community Facilities Fees 237 0 18,272 0 (18,272) 0 0 0 0 0 Fire Mitigation Fees 238 0 39,584 0 (39,584) 0 0 0 0 0 Flood Control Mitigation Fees 239 101,211 48,275 0 0 0 0 (50,000) (1,725) 99,486 In Lieu Fees Curb Gutter Sidewalks 251 12,429 32 0 0 0 0 0 32 12,461 In Lieu Fees Underground Utilities 252 504,243 2,513 0 0 0 0 0 2,513 506,756 In Lieu Fees Affordable Housing 253 697,958 0 0 0 0 0 0 0 697,958 LIGHTING & LANDSCAPING DISTRICTS Villanitas Road M.I.D. 291 240,681 21,764 17,162 0 0 0 0 4,602 245,283 Cerro Street M.I.D. 292 257,674 39,343 29,990 0 0 0 0 9,353 267,027 Village Park M.I.D. 293 138,851 33,319 35,752 0 0 0 0 (2,433) 136,418 Wiro Park M.I.D. 294 9,885 11,039 16,017 0 0 0 0 (4,978) 4,907 Encinitas Lighting Landscape District 295 428,493 1,171,285 1,249,432 0 0 0 (28,800) (106,947) 321,546 Encinitas Ranch Lighting Landscape 297 1,260,527 671,411 555,086 0 0 0 0 116,325 1,376,852 Operations Subtotal: 27,524,274 61,909,689 53,875,184 (845,000) 0 (3,979,161) (6,739,543) (3,529,199) 23,995,075 TOTAL CITYWIDE FUNDS: 27,524,274 61,909,689 53,875,184 (845,000) 0 (3,979,161) (6,739,543) (3,529,199) 23,995,075 2 -2 Budget Summary - All City Funds - Schedule A Fiscal Year 2012 -2013 3rd Quarter Adjusted (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2012113 2012113 Transfers Transfers Transfers Transfers Summary Bal.6130113 FUND NAME Fund # 7/1/2012 Revenues Expenses Operating Other Debt Service Capital (Col. 3- 4 +5 +6 +7 +8) (Col. + 2 -9) Debt Service Fund 301 0 135,000 4,114,161 0 0 3,979,161 0 0 0 CARDIFF SANITARY DIVISION FUNDS Operations 511 1,973,545 4,610,170 3,602,171 0 0 0 (899,326) 108,673 2,082,218 Capital Replacement 512 3,985,012 0 2,533,101 0 0 0 899,326 (1,633,775) 2,351,237 Capital Expansion 513 357,657 51,255 0 0 0 0 0 51,255 408,912 TOTAL CSDFUNDS 6,316,214 4,661,425 6,135,272 0 0 0 0 (1,473,847) 4,842,367 ENCINITAS SANITARY DIVISION FUNDS Operations 521 1,366,888 2,858,272 1,583,304 0 0 0 (1,408,625) (133,657) 1,233,231 Capital Replacement 522 3,149,774 0 1,798,777 0 0 0 1,408,625 (390,152) 2,759,622 Capital Expansion 523 2,092,904 80,400 0 0 0 0 0 80,400 2,173,304 TOTAL ESD FUNDS 6,609,566 2,938,672 3,382,081 0 0 0 0 (443,409) 6,166,157 OTHER PROPRIETARY FUNDS Section 8 Housing -Admin 551 55,584 237,067 283,396 0 0 0 0 (46,329) 9,255 Section 8 Housing - HAP 552 0 960,633 950,000 0 0 0 0 10,633 10,633 Pacific Pines Affordable Housing 561 388,568 232,789 196,973 0 0 0 0 35,816 424,384 Recreation Programs 571 202,371 1,236,581 1,144,443 0 0 0 0 92,138 294,509 Jr Lifeguard Program 572 60,622 158,877 158,877 0 0 0 0 0 60,622 TOTAL OTHER PROPRIETARY FUNDS 707,145 2,825,947 2,733,689 0 0 0 0 92,258 799,403 INTERNAL SERVICES FUNDS Self Insurance 601 2,773,243 1,072,486 1,706,077 845,000 0 0 0 211,409 2,984,652 Wastewater Support 611 0 984,957 984,957 0 0 0 0 0 0 Fleet Maintenance 621 0 528,152 528,152 0 0 0 0 0 0 Vehicle Replacement 622 509,317 73,000 278,000 0 0 0 0 (205,000) 304,317 Mach Equipment Replacement 623 640,419 185,000 207,000 0 0 0 0 (22,000) 618,419 Fire Apparatus Replacement 624 351,319 678,000 600,000 0 0 0 0 78,000 429,319 TOTAL INTERNAL FUNDS 4,274,298 3,521,595 4,304,186 845,000 0 0 0 62,409 4,336,707 TOTALS ALL OTHER FUNDS 17,907,223 14,082,639 20,669,389 845,000 0 3,979,161 0 (1,762,589) 16,144,634 Transfers from City Funds (3,979,161) Capital Improvements - City (6,739,543) Total City and All Other Funds 45,431,497 75,992,328 74,544,573 0 0 0 (6,739,543) (5,291,788) 40,139,709 2 -3 Budget Summary - All City Funds - Schedule A Fiscal Year 2013 -2014 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Actual 2013114 2013114 Transfers Transfers Transfers Transfers Summary Bal.6/30/14 FUND NAME Fund # 7/1/2013 Revenues Expenses Operating Other Debt Service Capital (Col. 3- 4 +5 +6 +7 +8) (Col. +2 -9) GOVERNMENTFUNDS General Fund 101 15,476,645 55,164,749 50,568,009 243,115 0 (4,595,015) (1,200,160) (955,320) 14,521,325 TRANSPORTATION FUNDS State Gasoline Taxes 201 0 1,894,279 0 (971,846) 0 0 (922,433) 0 0 State Capital Grants 203 126,323 0 0 0 0 0 0 0 126,323 Transnet Program (Prop A Sales Tax) 211 (290,494) 1,505,630 0 0 0 0 (1,207,406) 298,224 7,730 Coastal Zone Management Fund 212 429,860 243,818 273,350 0 0 0 0 (29,532) 400,328 Federal Capital Grants 223 0 0 0 0 0 0 0 0 0 Federal TDA Grants 224 2,298 122 0 0 0 0 0 122 2,420 GRANTFUNDS State Law Enforcement Grant 202 0 100,000 100,000 0 0 0 0 0 0 Government Education Access 213 581,454 425,895 124,098 0 0 0 (150,098) 151,699 733,153 Household Hazardous Waste 214 814,141 420,500 455,147 0 0 0 0 (34,647) 779,494 Asset Forfeiture 215 99,168 388 10,000 0 0 0 0 (9,612) 89,556 Senior Nutrition Grant 221 4,396 84,000 126,143 46,539 0 0 0 4,396 8,792 Comm Devel Block Grant (CDBG) 222 0 344,448 344,448 0 0 0 0 0 0 HOME Entitlement Program 227 0 109,146 109,146 0 0 0 0 0 0 Federal Law Enforcement Grant 228 0 10,000 10,000 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Improvement Fees 231 169,438 151,460 0 0 0 0 (57,500) 93,960 263,398 Park Acquisition Fees 232 232,910 406,319 0 0 0 0 (154,560) 251,759 484,669 Traffic Mitigation Fees 233 2,148,789 219,354 0 0 0 0 (131,651) 87,703 2,236,492 RTCIP - (Regional Arterial System) Fee 234 511,907 132,092 0 0 0 0 0 132,092 643,999 Open Space Acquisition Fees 235 16,022 25,589 0 0 0 0 0 25,589 41,611 Recreational Trails Fees 236 3,524 6,531 0 0 0 0 0 6,531 10,055 Community Facilities Fees 237 0 34,260 0 (34,260) 0 0 0 0 0 Fire Mitigation Fees 238 0 41,971 0 (41,971) 0 0 0 0 0 Flood Control Mitigation Fees 239 99,486 48,031 0 0 0 0 (50,000) (1,969) 97,517 In Lieu Fees Curb Gutter Sidewalks 251 12,461 24 0 0 0 0 0 24 12,485 In Lieu Fees Underground Utilities 252 506,756 1,885 0 0 0 0 0 1,885 508,641 In Lieu Fees Affordable Housing 253 697,958 2,000 0 0 0 0 0 2,000 699,958 LIGHTING & LANDSCAPING DISTRICTS Villanitas Road M.I.D. 291 245,283 21,483 17,546 0 0 0 0 3,937 249,220 Cerro Street M.I.D. 292 267,027 39,060 30,702 0 0 0 0 8,358 275,385 Village Park M.I.D. 293 136,418 33,149 40,545 0 0 0 0 (7,396) 129,022 Wiro Park M.I.D. 294 4,907 11,030 16,558 621 0 0 0 (4,907) 0 Encinitas Lighting Landscape District 295 321,546 1,170,783 1,244,237 0 0 0 0 (73,454) 248,092 Encinitas Ranch Lighting Landscape 297 1,376,852 670,192 554,657 0 0 0 0 115,535 1,492,387 Operations Subtotal: 23,995,075 63,318,188 54,024,586 (757,802) 0 (4,595,015) (3,873,808) 66,977 24,062,052 TOTAL CITYWIDE FUNDS: 23,995,075 63,318,188 54,024,586 (757,802) 0 (4,595,015) (3,873,808) 66,977 24,062,052 2 -4 Budget Summary - All City Funds - Schedule A Fiscal Year 2013 -2014 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2013 -14 2013 -14 Transfers Transfers Transfers Transfers Summary Bal.6/30/14 FUND NAME Fund # 7/1/2013 Revenues Expenses Operating Other Debt Service Capital (Col. 3- 4 +5 +6 +7 +8) (Col. + 2 -9) Debt Service Fund 301 0 135.000 4.616.110 0 0 4,595,015 0 113.905 113.905 CARDIFF SANITARY DIVISION FUNDS Operations 511 2,082,218 4,859,129 3,303,806 0 0 0 (1,756,575) (201,252) 1,880,966 Capital Replacement 512 2,351,237 0 2,105,742 0 0 0 1,756,575 (349,167) 2,002,070 Capital Expansion 513 408,912 0 0 0 0 0 0 0 408,912 TOTAL CSD FUNDS 4,842,367 4,859,129 5,409,548 0 0 0 0 (550,419) 4,291,948 ENCINITAS SANITARY DIVISION FUNDS Operations 521 1,233,231 2,884,110 1,405,719 0 0 0 (1,454,392) 23,999 1,257,230 Capital Replacement 522 2,759,622 0 768,612 0 0 0 1,454,392 685,780 3,445,402 Capital Expansion 523 2,173,304 0 0 0 0 0 0 0 2,173,304 TOTAL ESD FUNDS 6,166,157 2,884,110 2,174,331 0 0 0 0 709,779 6,875,936 OTHER PROPRIETARY FUNDS Section 8 Housing -Admin 551 9,255 270,575 297,275 33,545 0 0 0 6,845 16,100 Section 8 Housing - HAP 552 10,633 959,461 956,000 0 0 0 0 3,461 14,094 Pacific Pines Affordable Housing 561 424,384 221,342 210,551 0 0 0 0 10,791 435,175 Recreation Program 571 294,509 1,176,561 1,076,742 0 0 0 0 99,819 394,328 Jr Lifeguard Program 572 60,622 170,320 188,919 0 0 0 0 (18,599) 42,023 TOTAL OTHER PROPRIETARY FUNDS 799,403 2,798,259 2,729,487 33,545 0 0 0 102,317 901,720 INTERNAL SERVICES FUNDS Self Insurance 601 2,984,652 966,732 1,732,665 724,257 0 0 0 (41,676) 2,942,976 Wastewater Support 611 0 1,006,383 1,006,383 0 0 0 0 0 0 Fleet Maintenance 621 0 553,467 553,467 0 0 0 0 0 0 Vehicle Replacement 622 304,317 98,000 292,000 0 0 0 0 (194,000) 110,317 Mach Equipment Replacement 623 618,419 185,000 320,000 0 0 0 0 (135,000) 483,419 Fire Apparatus Replacement 624 429,319 678,000 350,000 0 0 0 0 328,000 757,319 TOTAL INTERNAL FUNDS 4,336,707 3,487,582 4,254,515 724,257 0 0 0 (42,676) 4,294,031 TOTALS ALL OTHER FUNDS 16,144,634 14,164,080 19,183,991 757,802 0 4,595,015 0 332,906 16,477,540 Transfers from City Funds (4,595,015) Capital Improvements - City (3,873,808) Total City and All Other Funds 40,139,709 77,482,268 73,208,577 0 0 0 (3,873,808) 399,883 40,539,592 2 -5 Budget Summary - All City Funds - Schedule A Fiscal Year 2014 -2015 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Actual 2014115 2014115 Transfers Transfers Transfers Transfers Summary Bal.6/30/15 FUND NAME Fund # 7/1/2014 Revenues Expenses Operating Other Debt Service Capital (Col. 3- 4 +5 +6 +7 +8) (Col. +2 -9) GOVERNMENTFUNDS General Fund 101 14,521,325 56,844,696 52,106,358 189,359 0 (4,556,079) 0 371,618 14,892,943 TRANSPORTATION FUNDS State Gasoline Taxes 201 0 1,932,165 0 (991,283) 0 0 0 940,882 940,882 State Capital Grants 203 126,323 0 0 0 0 0 0 0 126,323 Transnet Program (Prop A Sales Tax) 211 7,730 1,594,630 0 0 0 0 0 1,594,630 1,602,360 Coastal Zone Management Fund 212 400,328 243,818 275,361 0 0 0 0 (31,543) 368,785 Federal Capital Grants 223 0 0 0 0 0 0 0 0 0 Federal TDA Grants 224 2,420 122 0 0 0 0 0 122 2,542 GRANTFUNDS State Law Enforcement Grant 202 0 100,000 100,000 0 0 0 0 0 0 Government Education Access 213 733,153 425,895 142,648 0 0 0 0 283,247 1,016,400 Household Hazardous Waste 214 779,494 420,500 374,743 0 0 0 0 45,757 825,251 Asset Forfeiture 215 89,556 388 10,000 0 0 0 0 (9,612) 79,944 Senior Nutrition Grant 221 8,792 84,000 126,143 46,539 0 0 0 4,396 13,188 Comm Devel Block Grant (CDBG) 222 0 262,866 262,866 0 0 0 0 0 0 HOME Entitlement Program 227 0 109,146 109,146 0 0 0 0 0 0 Federal Law Enforcement Grant 228 0 10,000 10,000 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Improvement Fees 231 263,398 151,460 0 0 0 0 0 151,460 414,858 Park Acquisition Fees 232 484,669 406,319 0 0 0 0 0 406,319 890,988 Traffic Mitigation Fees 233 2,236,492 219,354 0 0 0 0 0 219,354 2,455,846 RTCIP - (Regional Arterial System) Fee 234 643,999 132,092 0 0 0 0 0 132,092 776,091 Open Space Acquisition Fees 235 41,611 25,589 0 0 0 0 0 25,589 67,200 Recreational Trails Fees 236 10,055 6,531 0 0 0 0 0 6,531 16,586 Community Facilities Fees 237 0 34,260 0 (34,260) 0 0 0 0 0 Fire Mitigation Fees 238 0 38,331 0 (38,331) 0 0 0 0 0 Flood Control Mitigation Fees 239 97,517 48,031 0 0 0 0 0 48,031 145,548 In Lieu Fees Curb Gutter Sidewalks 251 12,485 24 0 0 0 0 0 24 12,509 In Lieu Fees Underground Utilities 252 508,641 1,885 0 0 0 0 0 1,885 510,526 Affordable Housing 253 699,958 2,000 0 0 0 0 0 2,000 701,958 LIGHTING & LANDSCAPING DISTRICTS Villanitas Road M.I.D. 291 249,220 21,483 18,094 0 0 0 0 3,389 252,609 Cerro Street M.I.D. 292 275,385 39,060 31,144 0 0 0 0 7,916 283,301 Village Park M.I.D. 293 129,022 33,149 40,684 0 0 0 0 (7,535) 121,487 Wiro Park M.I.D. 294 0 11,030 16,826 0 0 0 0 (5,796) (5,796) Encinitas Lighting Landscape District 295 248,092 1,170,783 1,260,668 0 0 0 0 (89,885) 158,207 Encinitas Ranch Lighting Landscape 297 1,492,387 670,192 565,101 0 0 0 0 105,091 1,597,478 Operations Subtotal: 24,062,052 65,039,799 55,449,782 (827,976) 0 (4,556,079) 0 4,205,962 28,268,014 TOTAL CITYWIDE FUNDS: 24,062,052 65,039,799 55,449,782 (827,976) 0 (4,556,079) 0 4,205,962 28,268,014 2 -6 Budget Summary - All City Funds - Schedule A Fiscal Year 2014 -2015 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2014115 2014115 Transfers Transfers Transfers Transfers Summary Bal.6130115 FUND NAME Fund # 71112014 Revenues Expenses Operating Other Debt Service Capital (Col. 3- 4 +5 +6 +7 +8) (Col. + 2 -9) Debt Service Fund 301 113,905 135,000 4,577,171 0 0 4,556,079 0 113,908 227,813 CARDIFF SANITARY DIVISION FUNDS Operations 511 1,880,966 5,090,804 3,296,338 0 0 0 (1,796,192) (1,726) 1,879,240 Capital Replacement 512 2,002,070 0 0 0 0 0 1,796,192 1,796,192 3,798,262 Capital Expansion 513 408,912 0 0 0 0 0 0 0 408,912 TOTAL CSDFUNDS 4,291,948 5,090,804 3,296,338 0 0 0 0 1,794,466 6,086,414 ENCINITAS SANITARY DIVISION FUNDS Operations 521 1,257,230 3,168,372 1,398,635 0 0 0 (1,771,508) (1,771) 1,255,459 Capital Replacement 522 3,445,402 0 0 0 0 0 1,771,508 1,771,508 5,216,910 Capital Expansion 523 2,173,304 0 0 0 0 0 0 0 2,173,304 TOTAL ESD FUNDS 6,875,936 3,168,372 1,398,635 0 0 0 0 1,769,737 8,645,673 OTHER PROPRIETARY FUNDS Section 8 Housing - Admin 551 16,100 270,575 297,549 33,719 0 0 0 6,745 22,845 Section 8 Housing - HAP 552 14,094 959,461 956,000 0 0 0 0 3,461 17,555 Pacific Pines Affordable Housing 561 435,175 221,342 204,087 0 0 0 0 17,255 452,430 Recreation Programs 571 394,328 1,176,581 1,076,934 0 0 0 0 99,647 493,975 Jr Lifeguard Program 572 42,023 170,320 187,809 0 0 0 0 (17,489) 24,534 TOTAL OTHER PROPRIETARY FUNDS 901,720 2,798,279 2,722,379 33,719 0 0 0 109,619 1,011,339 INTERNAL SERVICES FUNDS Self Insurance 601 2,942,976 973,365 1,751,057 794,257 0 0 0 16,565 2,959,541 Wastewater Support 611 0 1,017,980 1,017,980 0 0 0 0 0 0 Fleet Maintenance 621 0 561,610 561,610 0 0 0 0 0 0 Vehicle Replacement 622 110,317 123,000 186,000 0 0 0 0 (63,000) 47,317 Mach Equipment Replacement 623 483,419 185,000 145,000 0 0 0 0 40,000 523,419 Fire Apparatus Replacement 624 757,319 678,000 0 0 0 0 0 678,000 1,435,319 TOTAL INTERNAL FUNDS 4,294,031 3,538,955 3,661,647 794,257 0 0 0 671,565 4,965,596 TOTALS ALL OTHER FUNDS 16,477,540 14,731,410 15,656,170 827,976 0 4,556,079 0 4,459,295 20,936,835 Transfers from City Funds (4,556,079) Capital Improvements - City 0 Total City and All Other Funds 40,539,592 79,771,209 71,105,952 0 0 0 0 8,665,257 49,204,849 2 -7 City Revenue and Expenditures General Fund Only Fiscal Year 2013 -14 City Revenues: $55,164,749 Property Tax $33, 608, 80' 60.9% All OthE $1,747,4 3.2% Schedule A Investment Earnings $219,677 n n of City Expenditures: $50,568,009 Engineering Services $4, 01: 7.9 Public Works $3,722,556 7.4% Fire and Safety Services $12,873,713 25.5% bervices Permits $3,936,300 $191,370 7.1% 0.3% Parks & Recreation $4,501,130 8.9% General Government $9,313,258 2 -8 Sales Tax $11,789,274 21.4% Other Taxes $3,671,826 6.7% anning & {wilding ,808,007 7.5% Enforcement $12,337,200 24.4% City Revenue and Expenditures General Fund Only Fiscal Year 2014 -15 City Revenues: $56,844,696 Property Tax $34,617,163 60.9% All Othe $1,766,01 3.1% Schedule A City Expenditures: $52,106,358 Fire and Marine Safety Servi( $13,228,71 25.4% Law Enforcem $12,844,70( 24.7% JCI VRiCS Licenses and $3,936,585 Permits Earnings 6.9% $195,057 $219,677 0.3% 0.4% Public Works $3,804,161 7.3% Sales Tax $12,378,738 21.8% Jther Taxes $3,731,475 6.6% Engineering Services 024,583 7.7% Planning & Building $3,822,215 7.3% 2 -9 Parks & Recreation $4,896,088 9.4% ;ral iment �y, 4u5, 894 18.2% Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2013 -14 Investment Earnings $98,300 2.0% Sewer Service Charges - Othei $247,026 5.1% Revenues Total: $4,859,129 Income From Property $13,803 0.3% Expenditures Total: $5,409,548 Administration, Debt & Wastewater Collection $3,303,806 61.1% Sewer Service Charges - County $4,500,000 92.6% 2 -10 Capital Projects $2,105,742 38.9% Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2013 -2014 Sewer Charge; $46 1.E Revenues Total: $2,884,110 Investment Earnings $38,001 Expenditures Total: $2,174,331 Capital Projert. $768,612 35.3% ;wer Service Charges - County $2,800,000 97.1% 2 -11 _..iinistration, Debt & Wastewater Collection $1,405,719 64.7% Cardiff Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2014 -2015 Sewer Charges $25 5.( Revenues Total: $5,090,804 Income From Investment Property Earnings $13,803 mno onn 0.3% Expenditures Total: $3,296,338 Administration, Debt & Wastewater Collection $3,296,338 100.0% Sewer Service Charges - County $4,725,000 92.8% 2 -12 Capital Projects $0 0.0% Encinitas Sanitary Division Revenues and Expenditures (Schedule A) Fiscal Year 2014 -2015 Investment Earnings $38,001 1.2% Sewer Service Charges - Other $50,371 1.6% Revenues Total: $3,168,372 Expenditures Total: $1,398,635 Administration Debt & Wastewater Collection $1,398,635 100.0% Sewer Service Charges - County $3,080,000 97.2% Capital Projects $0 0.0% 2 -13 Revenue and Expenditures By Fund Source Schedule B IC101T /=1:7ki Iiy�I=1ki 111i1111111kiI (101 )GENERAL FUND Revenue FY11 FY12 FY13 FY14 FY15 Revenue 53,072,164 54,033,245 53,000,886 55,164,749 56,844,696 Expenditures (45,467,377) (47,359,978) (50,063,076) (50,568,009) (52,106,358) Transfers In 1,718,591 1,120,982 1,043,632 243,115 189,359 Transfers Out (7,464,170) (7,711,375) (6,984,995) (5,795,175) (4,556,079) Total 1,859,208 82,873 (3,003,553) (955, 320) 371,618 TOTAL GOVERNMENT FUND 1,859,208 82,873 (3,003,553) (955,320) 371,618 TRANSPORTATION FUNDS 39,500 0 0 0 0 (201 )STATE GASOLINE TAXES (123,739) (686,149) 0 0 0 Total FY11 FY12 FY13 FY14 FY15 Revenue 1,633,675 1,827,607 1,639,197 1,894, 279 1,932,165 Expenditures (1,044,586) 0 0 0 0 Transfers Out (244,718) (1,794,685) (1,694,473) (1,894,279) (991,283) Total 344,371 32,922 (55, 276) 0 940,882 (203 )STATE CAPITAL GRANTS FY11 FY12 FY13 FY14 FY15 Revenue 1,144,322 324,426 153,440 0 0 Transfers Out (1,228,152) (201,510) (231,750) 0 0 Total (83, 830) 122,916 (78, 310) 0 0 (211 )TRANSNET PROGRAM FY11 FY12 FY13 FY14 FY15 Revenue 1,025,677 1,405,183 1,440, 000 1,505, 630 1,594,630 Transfers Out (1,299,770) (1,735,868) (1,377,064) (1,207,406) 0 Total (274, 093) (330, 685) 62,936 298,224 1,594,630 (212 )COASTAL ZONE MANAGEMENT FY11 FY12 FY13 FY14 FY15 Revenue 277,982 350,918 243,818 243,818 243,818 Expenditures (259,732) (259,710) (269,927) (273,350) (275,361) Transfers In 39,500 0 0 0 0 Transfers Out (123,739) (686,149) 0 0 0 Total (65, 989) (594, 941) (26,109) (29, 532) (31, 543) (223 )FEDERAL CAPITAL GRANT Wkp y&tiy Revenue 1,166,852 522,197 1,011,954 0 0 Transfers Out (864,745) (518,131) (1,011,954) 0 0 Total 302,107 4,065 0 0 0 (224 )T.D.A. GRANT Wkp y&tiy Revenue 142 98 162 122 122 Transfers Out 0 0 0 0 0 Total 142 98 162 122 122 TOTAL TRANSPORTATION 222,708 (765,624) FUNDS 2 -14 (96,597) 268,814 2,504,091 Revenue and Expenditures By Fund Source Schedule B GRANT FUNDS (202 )STATE LAW ENF GRANT 2 -15 FY11 FY12 FY13 FY14 FY15 Revenue 100,000 100,000 100,000 100,000 100,000 Expenditures (100,000) (100,000) (100,000) (100,000) (100,000) Total 0 0 0 0 0 (213 )GOVERNMENT EDUCATION ACCESS FY11 FY12 FY13 FY14 FY15 Revenue 194,816 204,695 179,392 425,895 425,895 Expenditures (63,242) (44,020) (74,718) (124,098) (142,648) Transfers Out 0 (128,509) (71,770) (150,098) 0 Total 131,574 32,166 32,904 151,699 283,247 (214 )HOUSEHOLD HAZARDOUS WASTE FY11 FY12 FY13 FY14 FY15 Revenue 472,473 533,876 406,000 420,500 420,500 Expenditures (476,537) (418,750) (488,027) (455,147) (374,743) Transfers Out 0 0 (700,000) 0 0 Total (4,064) 115,126 (782, 027) (34, 647) 45,757 (215 )ASSET FORFEITURE FY11 FY12 FY13 FY14 FY15 Revenue 451 312 517 388 388 Expenditures 0 (93) (5,093) (10,000) (10,000) Total 451 219 (4,576) (9,612) (9,612) (221 )SENIOR NUTRITION GRANT FY11 FY12 FY13 FY14 FY15 Revenue 80,559 79,877 84,000 84,000 84,000 Expenditures (106,408) (104,495) (126,143) (126,143) (126,143) Transfers In 25,850 0 46,539 46,539 46,539 Total 1 (24, 618) 4,396 4,396 4,396 (222 )C.D.B.G GRANT FY11 FY12 FY13 FY14 FY15 Revenue 695,005 536,491 360,637 344,448 262,866 Expenditures (348,394) (157,989) (264,393) (344,448) (262,866) Transfers Out (346,611) (368,725) (96,244) 0 0 Total 0 9,777 0 0 0 (227 )HOME ENTITLEMENT PROGRAM FY11 FY12 FY13 FY14 FY15 Revenue 386,107 624,377 569,068 109,146 109,146 Expenditures (281,953) (624,377) (569,068) (109,146) (109,146) Total 104,154 0 0 0 0 (228 )FEDERAL LAW ENF GRANT FY11 FY12 FY13 FY14 FY15 Revenue 16,484 13,853 10,000 10,000 10,000 Expenditures (16,484) (13,853) (10,000) (10,000) (10,000) Total 0 0 0 0 0 (253 )IN LIEU FEES AFFORDABLE HOUSIN FY11 FY12 FY13 FY14 FY15 Revenue 535,805 92,085 0 2,000 2,000 Expenditures (410) 0 0 0 0 Transfers Out (14,038) (7,458) 0 0 0 Total 521,357 84,627 0 2,000 2,000 TOTAL GRANT FUNDS 753,473 217,297 (749,303) 113,836 325,788 2 -15 Revenue and Expenditures By Fund Source Schedule B DEVELOPMENT IMPACT FUNDS (231 )PARK DEVELOPMENT FEES Revenue FY11 FY12 FY13 FY14 FY15 Revenue 138,293 150,440 76,187 151,460 151,460 Transfers Out 0 0 0 (57,500) 0 Total 138,293 150,440 76,187 93,960 151,460 (232 )PARKLAND ACQUISITION FEES FY12 FY13 FY14 FY15 Revenue 97,851 FY11 FY12 FY13 FY14 FY15 Revenue 364,043 395,655 203,838 406,319 406,319 Transfers Out 0 0 (200,000) (154,560) 0 Total 364,043 395,655 3,838 251,759 406,319 (233 )TRAFFIC MITIGATION FEES FY11 FY12 FY13 FY14 FY15 Revenue 915,703 499,785 224,028 219,354 219,354 Transfers Out (385,825) (844,346) (127,500) (131,651) 0 Total 529,878 (344, 562) 96,528 87,703 219,354 (234 )REGIONAL TRAFFIC MITIGATION FE FY11 FY12 FY13 FY14 FY15 Revenue 207,012 139,523 132,389 132,092 132,092 Expenditures 0 0 (1,300) 0 0 Total 207,012 139,523 131,089 132,092 132,092 (235 )OPEN SPACE ACQUISITION FEES FY11 FY12 FY13 FY14 FY15 Revenue 23,341 25,419 13,815 25,589 25,589 Transfers Out 0 0 (15,000) 0 0 Total 23,341 25,419 (1,185) 25,589 25,589 (236 )RECREATIONAL TRAILS FEES FY11 FY12 FY13 FY14 FY15 Revenue 6,045 6,491 3,524 6,531 6,531 Transfers Out 0 0 (6,469) 0 0 Total 6,045 6,491 (2,945) 6,531 6,531 (237 )COMMUNITY FACILITIES FEES FY11 FY12 FY13 FY14 FY15 Revenue 31,211 34,059 18,272 34,260 34,260 Transfers Out (31,211) (15,227) (18,272) (34,260) (34,260) Total 0 18,832 0 0 0 (238 )FIRE MITIGATION FEES FY11 FY12 FY13 FY14 FY15 Revenue 57,917 75,730 39,584 41,971 38,331 Transfers Out (57,917) (53,410) (39,584) (41,971) (38,331) Total (0) 22,320 0 0 0 (239 )FLOOD CONTROL MITIGATION FEES FY11 FY12 FY13 FY14 FY15 Revenue 97,851 109,454 48,275 48,031 48,031 Transfers Out (50,000) (19,790) (50,000) (50,000) 0 Total 47,851 89,664 (1,725) (1,969) 48,031 (251 )IN LIEU FEES CURB GUTTER SIDEW X&P y&tiy Revenue 28 6,026 32 24 24 Total 28 6,026 32 24 24 (252 )IN LIEU FEES UNDERGROUND UTILI FY11 FY12 FY13 FY14 FY15 Revenue 2,192 1,514 2,513 1,885 1,885 Total 2,192 1,514 2,513 1,885 1,885 TOTAL DEVELOPMENT IMPACT 1,318,683 511,323 304,332 597,574 991,285 FUNDS 2 -16 Revenue and Expenditures By Fund Source Schedule B LIGHTING & LANDSCAPING DISTRICTS (291 )VILLANITAS ROAD M.I.D X&P y&tiy Revenue 21,727 21,926 21,764 21,483 21,483 Expenditures (13,760) (11,400) (17,162) (17,546) (18,094) Total 7,967 10,526 4,602 3,937 3,389 (292 )CERRO STREET M.I.D. X&P y&tiy Revenue 38,791 39,177 39,343 39,060 39,060 Expenditures (24,191) (17,373) (29,990) (30,702) (31,144) Total 14,600 21,803 9,353 8,358 7,916 (293 )VILLAGE PARK M.I.D. X&P y&tiy Revenue 33,640 33,217 33,319 33,149 33,149 Expenditures (36,261) (31,768) (35,752) (40,545) (40,684) Total (2,621) 1,449 (2,433) (7,396) (7,535) (294 )WIRO PARK M.I.D FY11 FY12 FY13 FY14 FY15 Revenue 10,171 11,742 11,039 11,030 11,030 Expenditures (10,164) (10,637) (16,017) (16,558) (16,826) Transfers In 0 0 0 621 (565,101) Total 7 1,105 (4,978) (4,907) (5,796) (295 )ENC LIGHTING LANDSCAPE DISTRIC 206,102 144,453 116,325 115,535 105,091 FY11 FY12 FY13 FY14 FY15 Revenue 1,202,752 1,206,850 1,171, 285 1,170, 783 1,170,783 Expenditures (1,228,242) (1,084,863) (1,249,432) (1,244,237) (1,260,668) Transfers Out (40,447) (19,935) (28,800) 0 0 Total (65, 937) 102,053 (106, 947) (73, 454) (89, 885) (297 )ENC RANCH LIGHTING LANDSCAPING 2 -17 FY11 FY12 FY13 FY14 FY15 Revenue 766,962 669,851 671,411 670,192 670,192 Expenditures (557,624) (524,839) (555,086) (554,657) (565,101) Transfers Out (3,236) (560) 0 0 0 Total 206,102 144,453 116,325 115,535 105,091 TOTAL LIGHTING & 160,119 281,388 15,922 42,073 13,180 LANDSCAPING DISTRICTS 2 -17 Revenue and Expenditures By Fund Source Schedule B INTERNAL SERVICE FUNDS (601 )SELF INSURANCE 2 -18 FY11 FY12 FY13 FY14 FY15 Revenue 887,188 1,276,714 1,072,486 966,732 973,365 Expenditures (1,528,520) (1,838,222) (1,706,077) (1,732,665) (1,751,057) Transfers In 282,529 577,259 845,000 724,257 794,257 Total (358, 803) 15,751 211,409 (41, 676) 16,565 (611 )WASTEWATER SUPPORT FY11 FY12 FY13 FY14 FY15 Revenue 919,908 929,313 984,957 1,006,383 1,017,980 Expenditures (919,913) (929,313) (984,957) (1,006,383) (1,017,980) Total (5) 0 0 0 0 (621 )FLEET MAINTENANCE FY11 FY12 FY13 FY14 FY15 Revenue 452,448 506,400 528,152 553,467 561,610 Expenditures (452,446) (506,400) (528,152) (553,467) (561,610) Total 2 0 0 0 0 (622 )VEHICLE REPLACEMENT FY11 FY12 FY13 FY14 FY15 Revenue 44,725 49,158 73,000 98,000 123,000 Expenditures (95,070) (520,659) (278,000) (292,000) (186,000) Transfers Out (760) 0 0 0 0 Total (51,105) (471,501) (205,000) (194,000) (63,000) (623 )MACH EQUIPMENT REPLACEMENT FY11 FY12 FY13 FY14 FY15 Revenue 171,563 145,701 185,000 185,000 185,000 Expenditures (173,372) (288,492) (207,000) (320,000) (145,000) Transfers In 760 0 0 0 0 Total (1,049) (142, 791) (22, 000) (135, 000) 40,000 (624 )FIRE APPARATUS REPLACEMENT FY11 FY12 FY13 FY14 FY15 Revenue 1,107,555 148,063 678,000 678,000 678,000 Expenditures (171,964) (3,758) (600,000) (350,000) 0 Transfers In 114,366 0 0 0 0 Transfers Out (114,366) 0 0 0 0 Total 935,591 144,305 78,000 328,000 678,000 TOTAL INTERNAL SERVICE 524,631 (454,236) 62,409 (42,676) 671,565 FUNDS 2 -18 Revenue and Expenditures By Fund Source Schedule B ENCINITAS PUBLIC FINANCING AUTHORITY (301 )DEBT SERVICE FUND FINANCING AUTHORITY OTHER PROPRIETARY FUNDS (551 )SECTION 8 HOUSING -ADMIN FY11 FY12 FY13 FY14 FY15 Revenue FY11 FY12 FY13 FY14 FY15 Revenue 51,474 38,912 135,000 135,000 135,000 Expenditures (4,528,138) (4,222,497) (4,114,161) (4,616,110) (4,577,171) Transfers In 5,686,142 3,871,615 3,979,161 4,595,015 4,556,079 Transfers Out (1,511,307) (3,748) 0 0 0 Total (301, 829) (315, 718) 0 113,905 113,908 TOTAL ENCINITAS PUBLIC (301,829) (315,718) 0 113,905 113,908 FINANCING AUTHORITY OTHER PROPRIETARY FUNDS (551 )SECTION 8 HOUSING -ADMIN FY11 FY12 FY13 FY14 FY15 Revenue 130,161 238,368 237,067 270,575 270,575 Expenditures (253,851) (296,641) (283,396) (297,275) (297,549) Transfers In 0 0 0 33,545 33,719 Total (123, 690) (58, 273) (46, 329) 6,845 6,745 (552 )SECTION 8 HOUSING - HAP X&P y&tiy Revenue 1,092,798 868,158 960,633 959,461 959,461 Expenditures (965,941) (946,894) (950,000) (956,000) (956,000) Total 126,857 (78, 736) 10,633 3,461 3,461 (561 )PAC PINES AFFORDABLE HOUSING FY11 FY12 FY13 FY14 FY15 Revenue 218,258 215,636 232,789 221,342 221,342 Expenditures (244,749) (249,275) (196,973) (210,551) (204,087) Total (26, 491) (33, 638) 35,816 10,791 17,255 (571 )RECREATION PROGRAMS FY11 FY12 FY13 FY14 FY15 Revenue 1,136,614 1,113,875 1,236, 581 1,176, 581 1,176,581 Expenditures (974,513) (1,045,802) (1,144,443) (1,076,742) (1,076,934) Transfers Out (7,261) 0 0 0 0 Total 154,840 68,074 92,138 99,839 99,647 (572 )JR LIFEGUARD PROGRAM 2 -19 FY11 FY12 FY13 FY14 FY15 Revenue 137,753 159,132 158,877 170,320 170,320 Expenditures (101,537) (141,986) (158,877) (188,919) (187,809) Transfers In 7,261 0 0 0 0 Total 43,477 17,146 0 (18,599) (17,489) TOTAL OTHER PROPRIETARY 174,993 (85,426) 92,258 102,337 109,619 FUNDS 2 -19 Revenue and Expenditures By Fund Source Schedule B CARDIFF SANITARY DIVISION FUNDS (511 )CSD OPERATIONS DIVISION FUNDS ENCINITAS SANITARY DIVISION FUNDS (521 )ESD OPERATIONS FY11 FY12 FY13 FY14 FY15 Revenue 5,522,584 5,947,097 4,610,170 4,859,129 5,090,804 Expenditures (3,702,811) (3,183,398) (3,602,171) (3,303,806) (3,296,338) Transfer In 1,678,984 0 0 0 0 Transfer Out (2,417,693) (25,703) (899,326) (1,756,575) (1,796,192) Total 1,081,064 2,737,996 108,673 (201,252) (1,726) TOTAL CARDIFF SANITARY 1,081,064 2,737,996 108,673 (201,252) (1,726) DIVISION FUNDS ENCINITAS SANITARY DIVISION FUNDS (521 )ESD OPERATIONS 2 -20 FY11 FY12 FY13 FY14 FY15 Revenue 2,941,053 2,927,408 2,858,272 2,884,110 3,168,372 Expenditures (1,963,986) (1,676,081) (1,583,304) (1,405,719) (1,398,635) Transfers In 533,996 0 (1,408,625) (1,454,392) (1,771,508) Transfer Out (1,511,754) 0 0 0 0 Total (692) 1,251,326 (133,657) 23,999 (1,771) TOTAL ENCINITAS SANITARY (692) 1,251,326 (133,657) 23,999 (1,771) DIVISION FUNDS 2 -20 This page intentionally left blank City Revenues - All Revenue Sources Development Impact Funds $1,069,516_ 1.4% Grant Funds $1,494,377 1.9% Transportation Funds $3,643,849 4.7% (Schedule A) FY2013 -14 ■ Property Tax $33,608,897 Other Taxes $3,671,826 Licenses and Permits $191,370 All Other $1,747,405 2 -22 Other Proprietary Funds $2,798,259 _3.6% Self Insurance Fund $966,732 _1.2% -Other Internal Services Funds $2,520,850 3.3% Sales Tax $11,789,274 Investment Earnings $219,677 Charges for Services $3,936,300 Debt Service Lighting & Fund Landscape $135,000 $1,945,697 0.2% 2.5% CSD & ESD Operating Funds \ $7,743,239 —10.0% ■ Property Tax $33,608,897 Other Taxes $3,671,826 Licenses and Permits $191,370 All Other $1,747,405 2 -22 Other Proprietary Funds $2,798,259 _3.6% Self Insurance Fund $966,732 _1.2% -Other Internal Services Funds $2,520,850 3.3% Sales Tax $11,789,274 Investment Earnings $219,677 Charges for Services $3,936,300 City Revenues - All Revenue Sources Development Impact Funds $1,065,876 1.3 %_ Grant Funds $1,412,795 1.8% (Schedule A) FY2014 -15 Lighting & Landscape $1,945,697 2.4 %_ Transportation Funds $3,770,735 4.7% 1 Debt Service Fund $135,000 0.2% Other Proprietary Funds $2,798,279 _3.5% CSD & ESD Operating Funds $8,259,176 Self Insurance 10.4% Fund $973,365 1.2% Other Internal Services Funds $2,565,590 3.2% ■ Property Tax $34,617,163 Sales Tax $12,378,738 Other Taxes $3,731,475 Investment Earnings $219,677 Licenses and Permits $195,057 Charges for Services $3,936,585 All Other $1,766,001 2 -23 Detail of General Fund Revenues, Expenditures, and Transfers - Schedule C -1 FY2012 -13: 3rd Quarter Adjustments and Proposed FY2013 -14 & FY2014 -15 Column 1 (2) (3) (4) (5) (6) (7) (8) CITY COUNCIL - COMMUNITY GRANT FY12 -13 FY13 -14 $ % FY14 -15 $ 00/0 CITY COUNCIL - CITY ATTORNEY Revised Proposed Change Change Proposed Change Change CITY MANAGER - ADMINISTRATION Budget Budget from FY13 from FY13 Budget from FY14 from FY14 Adoption Date 4/24/2013 164,208 (148) 00/0 164,384 176 00/0 REVENUES 182,500 185,500 3,000 2% 185,500 0 00/0 TAX REVENUE 807,867 788,164 (19,703) -20/b 803,550 15,386 2% PROPERTY TAXES - CURRENT SECURED 32,741,408 33,608,897 867,489 3% 34,617,163 1,008,266 3% DOCUMENTARY TRANSFER TAXES 291,312 400,000 108,688 37% 408,000 8,000 2% SALES TAXES 7,760,896 8,637,343 876,447 110/0 9,069,210 431,867 5% SALES TAX TRIPLE FLIP 2,901,058 3,151,931 250,873 90/0 3,309,528 157,597 5% TRANSIENT OCCUPANCY TAX 961,095 1,068,045 106,950 110/0 1,097,656 29,611 3% FRANCHISE FEES 2,189,961 2,203,781 13,820 10/0 2,225,819 22,038 10/0 TAX REVENUE TOTAL 46,845,730 49,069,997 2,224,267 50/0 50,727,376 1,657,379 3% OTHER REVENUE 10,113,709 9,313,258 (800,451) -90/0 9,485,894 172,636 - LICENSES AND PERMITS 180,755 191,370 10,615 6% 195,057 3,687 2% INTERGOVERNMENTAL REVENUE 488,103 471,386 (16,717) -30/b 478,212 6,826 10/0 CHARGES FOR SERVICES 3,752,365 3,936,300 183,935 5% 3,936,585 285 00/0 FINES AND PENALTIES 689,750 690,150 400 00/0 695,558 5,408 10/0 USE OF MONEY 407,212 448,187 40,975 100/0 448,187 0 00/0 OTHER REVENUE 636,971 357,359 (279,612) -44% 363,721 6,362 2% OTHER REVENUE TOTAL 6,155,156 6,094,752 (60,404) -10/0 6,117,320 22,568 10/0 REVENUES TOTAL 53,000,886 55,164,749 2,163,863 4% 56,844,696 1,679,947 3% EXPENDITURES GENERAL GOVERNMENT CITY COUNCIL - ADMINISTRATION 380,751 386,530 5,779 2% 392,263 5,733 10/0 CITY COUNCIL - COMMUNITY GRANT 75,000 75,000 0 00/0 75,000 0 00/0 CITY COUNCIL - CITY ATTORNEY 323,500 308,500 (15,000) -50/b 308,500 0 00/0 CITY MANAGER - ADMINISTRATION 782,086 908,826 126,740 16% 902,595 (6,231) -10/0 CITY MANAGER - ARTS ADMIN 164,356 164,208 (148) 00/0 164,384 176 00/0 CITY MANAGER - ECONOMIC DEV 182,500 185,500 3,000 2% 185,500 0 00/0 CITY MANAGER - HUMAN RESOURCES 807,867 788,164 (19,703) -20/b 803,550 15,386 2% CITY MANAGER - INFORMATION TECH 1,455,124 1,643,403 188,279 13% 1,647,132 3,729 00/0 CITY MANAGER - GEOGRAPHIC INFO 625,985 627,412 1,427 00/0 636,595 9,183 10/0 CITY CLERK - ADMINISTRATION 570,495 545,167 (25,328) -40/b 562,672 17,505 3% CITY CLERK - ELECTIONS 592,272 0 (592,272) - 1000/0 90,000 90,000 1000/0 FINANCE - ADMINISTRATION 1,680,108 1,708,576 28,469 2% 1,735,306 26,730 2% NON DEPT - CENTRAL PURCHASES 241,994 242,876 882 00/0 240,559 (2,317) -10/0 NON DEPT - SHARED EXPENSES 2,231,672 1,729,096 (502,576) -23% 1,741,838 12,742 10/0 GENERAL GOVERNMENT TOTAL 10,113,709 9,313,258 (800,451) -90/0 9,485,894 172,636 2% PLANNING AND BUILDING PLAN BLDG - ADMIN CUST SVC 842,123 833,211 (8,912) -10/0 836,744 3,533 00/0 PLAN BLDG - CURRENT PLANNING 780,764 780,368 (396) 00/0 782,022 1,654 00/0 PLAN BLDG - APPLICANT DEPOSITS 6,000 14,000 8,000 133% 14,000 0 00/0 PLAN BLDG - ADVANCED PLANNING 609,077 633,153 24,076 4% 634,341 1,188 00/0 PLAN BLDG - CODE ENFORCEMENT 484,150 479,339 (4,811) -10/0 482,268 2,929 10/0 PLAN BLDG - BUILDING SERVICES 987,929 1,067,936 80,007 80/0 1,072,840 4,904 00/0 PLANNING AND BUILDING TOTAL 3,710,043 3,808,007 97,964 3% 3,822,215 14,208 00/0 PUBLIC SAFETY PLAN BLDG - PARKING CITATION 83,500 83,500 0 00/0 83,500 0 00/0 PUBLIC SAFETY -LAW ENFORCEMENT 11,519,965 12,253,700 733,735 6% 12,761,200 507,500 4% PUBLIC SAFETY - FIRE ADMIN 578,056 567,272 (10,784) -20/b 573,431 6,159 10/0 PUBLIC SAFETY -FIRE OPERATIONS 10,187,215 10,534,573 347,358 3% 10,872,182 337,609 3% PUBLIC SAFETY -LOSS PREVENTION 660,902 693,088 32,186 5% 695,685 2,597 00/0 PUBLIC SAFETY - DISASTER PREP 169,467 158,295 (11,172) -70/b 157,992 (303) 00/0 PUBLIC SAFETY - MARINE SAFETY 933,986 920,485 (13,501) -10/0 929,427 8,942 10/0 PUBLIC SAFETY TOTAL 24,133,091 25,210,913 1,077,822 50/0 26,073,417 862,504 3% 2 -24 Detail of General Fund Revenues, Expenditures, and Transfers - Schedule C -1 FY2012 -13: 3rd Quarter Adjustments and Proposed FY2013 -14 & FY2014 -15 Column 1 (2) (3) (4) (5) (6) (7) (8) (804,962) FY12 -13 FY13 -14 $ % FY14 -15 $ 1,048,077 4,445 Revised Proposed Change Change Proposed Change Change 18% (4,556,079) Budget Budget from FY13 from FY13 Budget from FY14 from FY14 Adoption Date 4/24/2013 TRANSFERS TOTAL (5,941,363) (5,552,060) 689,924 -110/0 (4,366,720) 884,569 ENGINEERING AND PUBLIC WORKS PUBLIC WORKS - ADMINISTRATION 141,855 163,908 22,053 16% 171,830 7,922 5% PUBLIC WORKS - ENVIRONMENTAL 118,000 94,000 (24,000) -20% 94,000 0 00/0 PUBLIC WORKS - STREET MAINT 1,631,797 1,634,994 3,197 00/0 1,681,076 46,082 3% PUBLIC WORKS -FAC MAINT CVC CTR 353,295 340,178 (13,117) -4% 344,474 4,296 10/0 PUBLIC WORKS -FAC MAINT FIRE ST 216,936 196,263 (20,673) -100/0 197,847 1,584 10/0 PUBLIC WORKS -FAC MAINT PW YRD 211,830 210,690 (1,140) -1% 213,441 2,751 1% PUBLIC WORKS -FAC MAINT LIBRARY 267,321 271,838 4,517 2% 274,282 2,444 10/0 PUBLIC WORKS -STORM WATER MAINT 670,424 682,672 12,248 2% 697,502 14,830 2% PUBLIC WORKS -STORM WATER FLOOD 125,975 128,013 2,038 2% 129,709 1,696 1% ENGINEERING - CITY ENGINEERING 2,321,939 2,489,005 167,066 7% 2,493,646 4,641 0% ENGINEERING - TRAFFIC ENGINEERNG 716,204 721,269 5,065 1% 727,698 6,429 1% ENGINEERING - STORMWATER PROG 779,631 801,871 22,240 3% 803,239 1,368 0% ENGINEERING AND PUBLIC WORKS TOTAL 7,555,207 7,734,701 179,494 3% 7,828,744 94,043 10/0 PARKS AND RECREATION PARKS REC - ADMINISTRATION 852,810 891,288 38,478 5% 896,145 4,857 10/0 PARKS REC - PARK MAINTENANCE 1,269,666 1,239,490 (30,176) -2% 1,611,437 371,947 30% PARKS REC - BEACH MAINTENANCE 498,909 448,743 (50,166) -100/0 454,745 6,002 10/0 PARKS REC - TRAIL MAINTENANCE 125,531 119,533 (5,998) -5% 126,749 7,216 6% PARKS REC- RECREATION PROGRAMS 620,605 618,968 (1,637) 00/0 621,990 3,022 00/0 PARKS REC - COMM CENTER OPER 1,183,505 1,183,108 (397) 00/0 1,185,022 1,914 00/0 PARKS AND RECREATION TOTAL 4,551,026 4,501,130 (49,896) -10/0 4,896,088 394,958 90/0 EXPENDITURES TOTAL 50,063,076 50,568,009 504,933 10/0 52,106,358 1,538,349 3% EXCESS OF REVENUE OVER EXPENDITURES 2,937,810 4,596,740 1,658,930 4,738,338 141,598 GENERAL FUND TRANSFERS TO /FROM OTHER CITY FUNDS _ TRANSFERS OUT OF GENERAL FUND (891,539) (804,962) 87,198 -10% (874,515) (70,174) 9% TRANSFERS INTO GENERAL FUND 1,043,632 1,048,077 4,445 0% 1,063,874 15,647 2% TRANSFERS TO DEBT SERVICE (3,879,161) (4,595,015) (715,854) 18% (4,556,079) 38,936 -1% TRANSFERS TO CAPITAL PROJECTS (2,214,295) (1,200,160) 1,314,135 -59% 0 900,160 -100% TRANSFERS TOTAL (5,941,363) (5,552,060) 689,924 -110/0 (4,366,720) 884,569 -17% GRAND TOTAL EXCESS OF REVENUE OVER EXPENDITURES &TRANSFERS: (3,003,553) (955,320) 2,348,854 371,618 1,026,167 2 -25 Operating Expenditures by Department All Funding Sources - Schedule A (Includes City and Internal Service Funds) Fiscal Year 2013 -2014 Engineering Services $6,189 9.4° Public Works $11,409,078 17.4% Planning & Building 725,427 8.7% Fire & Marine Safety Services $13,062,632 19.9% General Government General Parks & Government Recreation $11,170,021 $5,704,015 17.0% 8.7% $11,409,078 Engineering Services $6,189,740 Planning & Building 725,427 8.7% Fire & Marine Safety Services $13,062,632 19.9% General Government $11,170,021 Planning & Building $5,725,427 Law Enforcement $12,457,200 Fire and Lifeguard Services $13,062,632 Public Works* $11,409,078 Engineering Services $6,189,740 Parks & Recreation $5,704,015 $65,718,113 Enforcement 2,457,200 19.0% *Public Works Department includes Internal Service Fund expenditures of $2,521,850. The Encinitas Sanitary Division and Cardiff Sanitary Division operating expenditure plans of $3,303,806 and $1,405,719 respectively. 2-26 Operating Expenditures by Department All Funding Sources - Schedule A (Includes City and Internal Service Funds) Fiscal Year 2014 -2015 Engine( Servic $6,232 9.4° Public Works $10,784,467 16.2% Parks & General Government Recreation $11,379,598 $6,099,165 171% Fire & Marine Safety Services $13,416,526 20.2% General Government $11,379,598 Planning & Building $5,651,863 Law Enforcement $12,964,700 Fire and Lifeguard Services $13,416,526 Public Works* $10,784,467 Engineering Services $6,232,461 Parks & Recreation $6,099,165 $66,528,780 fining & ilding 151,863 .5% ;ement y I L,JVY,7OO 19.5% *Public Works Department includes Internal Service Fund expenditures of $1,910,590. The Encinitas Sanitary Division and Cardiff Sanitary Division operating expenditure plans of $3,296,338 and $1,398,635 respectively. 2 -27 Schedule C Page 1 of 4 Citywide Summary of Expenditures and Personnel FUND: GENERAL FUND (101) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept /Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 24,081,965 25,458,769 26,785,715 27,443,227 27,943,491 MATERIALS AND SUPPLIES 707,746 856,077 961,027 959,317 967,325 CONTRACTS AND SERVICES 20,369,919 20,181,628 21,455,435 21,403,237 22,428,028 INTERNAL COST ALLOCATION 495,321 703,697 1,006,152 568,882 581,624 CAPITAL OUTLAY 162,331 508,262 203,253 193,346 185,889 45,817,282 47,708,433 50,411,582 50,568,009 52,106,357 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full -Time Equivalents 183.68 190.55 190.31 194.66 194.66 2 -28 Schedule C Page 2 of 4 Citywide Summary of Expenditures and Personnel FUND: DISTRICT SERVICES (611) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 718,349 726,442 760,888 716,204 726,558 MATERIALS AND SUPPLIES 40,806 42,938 57,375 51,805 51,805 CONTRACTS AND SERVICES 27,069 26,933 33,194 41,110 41,110 INTERNAL COST ALLOCATION 133,690 133,000 133,000 196,764 198,007 CAPITAL OUTLAY - - 500 500 500 919,914 929,313 984,957 1,006,383 1,017,980 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full -Time Equivalents 6.55 6.55 6.55 6.45 6.45 2 -29 476,537 418,750 488,027 455,147 374,743 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full -Time Equivalents 0.70 0.70 0.70 0.40 0.40 2 -30 Schedule C Page 3 of 4 Citywide Summary of Expenditures and Personnel FUND: RECYCLING /SOLID WASTE /HOUSEHOLD HAZARDOUS WASTE (214) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept/Manager Dept/Manager EXPENDITURE SUMMARY Actual Actual Approved Proposed Proposed PERSONNEL 113,576 76,486 117,077 50,767 51,441 MATERIALS AND SUPPLIES 0 0 0 72,500 13,000 CONTRACTS AND SERVICES 314,666 303,720 321,466 308,880 310,302 INTERNAL COST ALLOCATION 36,322 38,484 38,484 23,000 0 CAPITAL OUTLAY 11,973 60 11,000 0 0 476,537 418,750 488,027 455,147 374,743 CITYWIDE PERSONNEL DETAIL (Number of Positions) FY 2013 -14 FY 2014 -15 FY 2010 -11 FY 2011 -12 FY 2012 -13 Dept/Manager Dept/Manager CITYWIDE SUMMARY Actual Actual Approved Proposed Proposed Full -Time Equivalents 0.70 0.70 0.70 0.40 0.40 2 -30 Citywide Summary of Expenditures and Personnel BY FUND SOURCE Schedule C Page 4 of 4 All remaining operating funds contain only one department resulting in a repetition of financial figures located in the "Expenditure Plan" section of the Budget document (Section I, Chapter 4, Expenditure Detail). Please refer to the Table of Contents to locate financial data for the following funds: JUNIOR LIFEGUARD PROGRAM FUND (572) GAS TAX FUND (201) STATE LAW ENFORCEMENT FUND (202) COASTAL ZONE MANAGEMENT FUND (212) GOVERNMENT EDUCATION ACCESS FUND (213) ASSET FORFEITURE FUND (215) SENIOR NUTRITION GRANT FUND (221) FEDERAL LAW ENFORCEMENT FUND (228) ADVANCED PLANNING AND HOUSING (222,227,253,551/552,561) DEVELOPMENT IMPACT FUNDS (231, 232, 233, 234, 235, 236, 237, 238, 239, 251, 252) VILLANITAS ROAD MUNICIPAL IMPROVEMENT DISTRICT (291) CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT(292) VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT (293) WIRO PARK MUNICIPAL IMPROVEMENT DISTRICT (294) ENCINITAS LIGHTING AND LANDSCAPE DISTRICT (295) ENCINITAS RANCH LIGHTING AND LANDSCAPE (297) DEBT SERVICE FUND (301) CARDIFF SANITARY OPERATIONS (511) ENCINITAS SANITARY OPERATIONS (521) PACIFIC PINES FUND (561) RECREATION PROGRAMS FUND (571) SELF - INSURANCE FUND (601) WASTEWATER SUPPORT (611) FLEET MAINTENANCE FUND (621) VEHICLE REPLACEMENT FUND (622) MACHINERY /EQUIPMENT REPLACEMENT FUND (623) FIRE APPARATUS REPLACEMENT FUND (624) 2 -31 Schedule D Interfund Transfer Schedule - City Funds Fiscal Years 2013 -14 and 2014 -15 FUND FROM FUND TO AMOUNT PURPOSE SUMMARY OF FUNDS RECEIVING TRANSFERS General Fund Self Insurance Fund Sr Nutrition Program Fund Wiro Park Fund Section 8 Housing - Admin Debt Service Fund TOTAL TRANSFERS 1,048,077 1,063,874 FY2013 -14 FY2014 -15 46,539 General (101) Self- Insurance (601) 724,257 794,257 Provide for insurance division 4,595,015 4,556,079 6,448,054 6,494,468 operations General (101) Sr Nutrition Program (221) 46,539 46,539 Subsidize Senior Nutrition Program General (101) Wiro Park Fund (294) 621 0 Subsidize fund balance deficit FY2014 General (101) Section 8 Housing Admin (551) 33,545 33,719 Subsidize Senior Nutrition Program General (101) Debt Service (301) 4,595,015 4,556,079 For Debt Service Payments General Fund Sub -Total 5,399,977 5,430,594 HUTA (Gas Tax) Fund (201) General Fund (101) 971,846 991,283 Provide for street maintenance costs Community Facilities Fund (237) General (101) 34,260 34,260 Reimbursement to GF for Capital Projects Fire Mitigation Fees Fund (238) General (101) 41,971 38,331 Offsets cost of Fire Station Reconstruction TOTAL TRANSFERS 6,448,054 6,494,468 SUMMARY OF FUNDS RECEIVING TRANSFERS General Fund Self Insurance Fund Sr Nutrition Program Fund Wiro Park Fund Section 8 Housing - Admin Debt Service Fund TOTAL TRANSFERS 1,048,077 1,063,874 724,257 794,257 46,539 46,539 621 0 33,545 33,719 4,595,015 4,556,079 6,448,054 6,494,468 2 -32 Interfund Transfer Schedule - Cardiff Sanitary Division Fiscal Years 2013 -14 and 2014 -15 FY2013 -14 FY2014 -15 FUND FROM FUND TO AMOUNT AMOUNT PURPOSE Operating (511) Capital Replacement (512) TOTALS SUMMARY OF FUNDS RECEIVING TRANSFERS Schedule D 1,756,575 1,796,192 Funds in excess of the Operating Reserve Requirement are transferred for capital projects. 1,756,575 1,796,192 Capital Replacement Fund (512) 1,756,575 1,796,192 TOTAL TRANSFERS 1,756,575 1,796,192 2 -33 Schedule D Interfund Transfer Schedule - Encinitas Sanitary Division Fiscal Years 2013 -14 and 2014 -15 FY2013 -14 FY2014 -15 FUND FROM FUND TO AMOUNT AMOUNT PURPOSE Operating (521) Capital Replacement (522) 1,454,392 1,771,508 Funds in excess of the Operating Reserve Requirement are transferred for capital projects. TOTAL TRANSFERS 1,454,392 1,771,508 SUMMARY OF FUNDS RECEIVING TRANSFERS Capital Replacement Fund (522) 1,454,392 1,771,508 TOTAL TRANSFERS 1,454,392 1,771,508 2 -34 Schedule E Internal Service Fund Types FY 2013 -14 & 2014 -15 An internal service fund is used to account for the financing of goods and services provided by one department to other departments on a cost reimbursement basis. An internal service fund centralizes the cost of goods and services to achieve a higher level of operating efficiency and eliminate duplicate efforts. The costs associated with the centralized activity are recovered from the departments and divisions that derive the benefit. The City utilizes three such types of funds. WASTEWATER SUPPORT SERVICES (FUND 611) This fund accounts for the services provided by City personnel to the Cardiff Sanitary Division and the Encinitas Sanitary Division. The services include administration, sewer line cleaning and maintenance, and equipment usage charges. This fund does not accrue any fund balance; reimbursement revenues equal expenses. FLEET MAINTENANCE (FUND 621) This fund accounts for the services provided by City personnel to departments and activities that utilize vehicles and/or equipment in their operations. The services include routine maintenance and repairs to the fleet, which includes Fire apparatus and Wastewater and Stormwater heavy equipment. This fund does not accrue any fund balance; reimbursement revenues equal expenses. VEHICLE REPLACEMENT (FUND 622) MACHINERY & EQUIPMENT REPLACEMENT (FUND 623) FIRE APPARATUS REPLACEMENT (FUND 624) The replacement funds were established to centralize the budgeting and purchasing of City vehicles and equipment. A replacement charge is calculated and charged annually to the General Fund and Wastewater and is recorded as revenue to the Replacement Funds. Vehicles, equipment and fire apparatus are purchased when the existing unit has reached the end of its useful life. Any additions to the fleet must be approved by the City Council in advance. Internal Cost Allocation Cities are required to periodically prepare a comprehensive Internal Cost Allocation Plan (the "Plan ") to support internal service charges to operating departments and to related entities such as water and sewer operations that receive support from City general government activities. The City updated its Plan in the Spring of 2011 for fiscal years 2011 -12 and 2012 -13. The report serves two principal purposes: (1) establish a fair and reasonable allocation of internal service charges to funds and operations other than the general fund; and (2) establish a fair and reasonable allocation of internal service charges to general fund divisions and departments that provide services to the public and charge fees for those services. Certain funds and activities that receive general fund support such as Community Development Block Grants and the Section 8 housing assistance program have their support charges waived, as there is a significant public and social benefit to subsidizing these types of activities, and charging those funds for support would diminish the City's ability to provide those services. City support services include City Council, City Manager, City Clerk, Legal and Risk Management, Finance, Human Resources, Information Technology, and the debt service and maintenance costs of City Hall. No changes have been made to the existing (adopted) Plan for fiscal years 2013 -14 and 2014 -15. The other two support services discussed under Internal Service funds above (Wastewater Support and Fleet Replacement) are calculated by Finance and Public Works staff, and are not part of the Plan. 2-35 Department Personnel Summary - Fiscal Years 2010 -11 through 2014 -15 There is a sub -total at the end of each Department (General Government, Planning and Building, Public Safety, Engineering /Public Works, and Parks and Recreation). For the allocation of personnel to specific division, see the individual Expenditure Plans in Sections IV and VII. FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Mgr Dept /Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed GENERAL GOVERNMENT CITY COUNCIL Executive Secretary (Council Secretary) 1.00 1.00 1.00 1.00 1.00 City Council Subtotal 1.00 1.00 1.00 1.00 1.00 LEGAL SERVICES City Attorney -Contract 0.00 0.00 0.00 0.00 0.00 City Attorney Subtotal 0.00 0.00 0.00 0.00 0.00 CITY MANAGER City Manager 1.00 1.00 1.00 1.00 1.00 Deputy City Manager 1.00 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Communications Specialist 0.00 0.00 0.00 1.00 1.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Arts Administrator 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 City Manager Subtotal 5.50 5.50 5.50 6.50 6.50 Human Resources Division Department Manager I, II (Personnel Officer) 1.00 1.00 1.00 1.00 1.00 Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00 Human Resources Analyst I, 11, III' 3.15 3.15 2.15 2.15 2.15 Human Resources Technician I, 112 0.50 0.50 1.20 1.20 1.20 Program Assistant I, 11, III 0.70 1.00 0.00 0.00 0.00 Human Resources Subtotal 6.35 6.65 5.35 5.35 5.35 Information Technology (IT) /Geographic Information Systems (GIS) Divisions Chief Information Officer IT /GIS 0.00 0.00 0.00 1.00 1.00 Department Manager I, II (IT /GIS Manager) 1.00 1.00 1.00 0.00 0.00 IT Supervisor (IT Division) 0.00 2.00 2.00 2.00 2.00 IT Project Manager I, II (IT Division) 1.00 0.00 0.00 0.00 0.00 Information Technology Analyst I, 11, III 5.00 4.00 4.00 5.00 5.00 Information Technology Technician I, 114 1.00 1.00 1.00 0.00 0.00 IT Supervisor (GIS Division) 0.00 1.00 1.00 1.00 1.00 IT Project Manager I /II(GIS Division) 2.00 0.00 0.00 0.00 0.00 IT Project Manager (GIS Division) 0.00 1.00 1.00 1.00 1.00 G.I.S. Analyst 1, 11, 111 2.00 2.00 2.00 2.00 2.00 IT /GIS Subtotal 12.00 12.00 12.00 12.00 12.00 FY12 -13 Transfer 1.0 Human Resources Analyst I, II, III to Finance Analyst I, II, III 2 FY12 -13 Reclassify .6 Program Assistant I, II, III to Human Resources Technician I, II, approved increase to 1.0 Human Resources Technician I, II 2 FY12 -13 Transfer .30 FTE Human Resources Technician to Finance Department 3 FY13 -14 & FY14 -15 reclassification (Title Change) of Information Technology Manager to Chief Information Officer 4 FY13 -14 & FY14 -15 reclassification of 1.0 IT Technician to IT Analyst I, II, III 2 -36 Department Personnel Summary - Fiscal Years 2010 -11 through 2014 -15 FY 10 -11 FY 11 -12 FY 12 -13 DEPARTMENT /POSITION Approved Approved Approved FY 13 -14 Dept /Mgr Proposed FY 14 -15 Dept/Mgr Proposed CITY MANAGERS OFFICE - Continued Risk Management Division Department Manager I, II (Risk Manager) 1.00 1.00 1.00 1.00 1.00 Risk /Safety Analyst I, II, III 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 0.50 0.50 0.50 0.50 0.50 Risk Management Subtotal 2.50 2.50 2.50 2.50 2.50 City Manager's Subtotal 26.35 26.65 25.35 26.35 26.35 CITY CLERK Department Director (City Clerk) 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 2.00 2.00 2.00 2.00 2.00 City Clerk Subtotal 5.00 5.00 5.00 5.00 5.00 FINANCE DEPARTMENT City Administration Department Director 1.00 1.00 1.00 1.00 1.00 Finance Manager I, II, III 3.00 3.00 3.00 3.00 3.00 Management Analyst 0.50 0.50 0.00 0.00 0.00 Finance Analyst I, II, III' 2.00 2.00 3.00 3.00 3.00 Accountant I, II 1.40 1.40 1.40 1.40 1.40 Finance Technician I, II, 1112 4.00 4.00 5.00 5.00 5.00 Financial Services Subtotal 11.90 11.90 13.40 13.40 13.40 FY12 -13 Transfer 1 Human Resources Analyst I, II, III to Finance Analyst I, II, III for a total of 3.00 FTE Finance Analyst I, II, III Z FY12 -13 Transfer .30 FTE Human Resources Technician I, II to Finance Technician I, II, III, approved increase to a total of 5.0 FTE Finance Technician I, II, III General Government Total 44.25 44.55 44.75 45.75 45.75 2 -37 Department Personnel Summary - Fiscal Years 2010 -11 through 2014 -15 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Mgr Dept/Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed PLANNING & BUILDING Department Director 1.00 1.00 1.00 1.00 1.00 Principal Planner I, II 2.00 2.00 2.00 2.00 2.00 Senior Planner I, II 3.00 3.00 3.00 3.00 3.00 Environmental Projects Manager 1.00 1.00 1.00 1.00 1.00 Management Analyst I, 11, III 0.75 0.75 0.75 0.75 0.75 Program Administrator 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00 Planner I, 11, III, IV 8.50 8.50 8.50 8.50 8.50 Dept. Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer I, 11, III 1.50 1.50 1.50 1.50 1.50 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Management Intern 0.50 0.50 0.50 0.50 0.50 Program Assistant I, 11, III 4.50 4.50 4.50 4.50 4.50 Planning & Building Subtotal 26.75 26.75 26.75 26.75 26.75 Planning & Building Total 26.75 26.75 26.75 26.75 26.75 PUBLIC SAFETY - Fire & Marine Safety Services Department Director 1.00 1.00 1.00 1.00 1.00 Fire Division Chief 3.00 3.00 1.00 1.00 1.00 Battalion Chief z 0.00 0.00 2.00 2.00 2.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst I, 11, III 1.00 1.00 1.00 1.00 1.00 Fire Marshal (Fire Prevention Fire Battalion Chief) 2 1.00 1.00 1.00 1.00 1.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal I, 114 3.00 3.00 3.00 2.00 2.00 Fire Captains 15.00 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 15.00 Firefighters' 1.00 0.00 0.00 0.00 0.00 Firefighter /Paramedic4 14.00 15.00 15.00 18.00 18.00 Program Assistant I, 11, 1113 1.00 1.00 1.00 2.00 2.00 Dept. Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Marine Safety Captain 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant 1.00 1.00 1.00 1.00 1.00 Marine Safety Sergeant 3.00 3.00 3.00 3.00 3.00 Fire & Marine Safety Subtotal 63.00 63.00 63.00 66.00 66.00 FY10 -11 position reclassified to Firefighter /Paramedic FY12 -13 Reorganization of Fire Department Suppression personnel added 2 Battalion Chiefs and eliminated 2 Fire Deputy Chiefs 3 FY13 -14 Reorganization of Fire Department reclassified a vacant, unfunded Deputy Fire Marshal to Program Assistant 1,11,111 4 FY13 -14 & FY14 -15 3.0 FTE's for Station 6 (Olivenhain) Public Safety Total 63.00 63.00 63.00 66.00 66.00 2 -38 Department Personnel Summary - Fiscal Years 2010 -11 through 2014 -15 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Mgr Dept/Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed ENGINEERING / PUBLIC WORKS' Citv Department Director' Deputy City Engineer Senior Engineer Engineer Superintendent (PW) Program Administrator Utility & Maintenance Supervisor I, II Senior Management Analyst Management Analyst Utility & Maintenance Field Supervisor Park & Beach Supervisor Fleet Maintenance Supervisor Engineering Specialist Stormwater Environmental Specialist Heavy Equipment Mechanic Department Administrative Support Coordinator Facilities Specialist Program Coordinator Utility & Maintenance Technician Program Assistant Traffic Intern Intern 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 3.00 6.00 6.00 6.00 6.00 6.00 1.00 1.00 1.00 1.00 1.00 1.90 1.85 1.85 1.85 1.85 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 0.82 0.82 0.82 0.82 0.82 1.00 1.00 1.00 1.00 1.00 6.00 6.00 6.00 6.00 6.00 3.00 3.00 3.00 3.00 3.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 14.00 14.00 14.00 14.00 14.00 3.00 3.00 3.00 3.00 3.00 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 Engineering / Public Works Subtotal 56.72 56.67 55.67 1 FY12 -13 Consolidation of Engineering and Public Works Departments and elimination of 1.0 FTE Department Director position Engineering / Public Works Total 56.72 56.67 55.67 2 -39 55.67 55.67 55.67 55.67 Department Personnel Summary - Fiscal Years 2010 -11 through 2014 -15 FY 13 -14 FY 14 -15 Distribution of Personnel by Department FY2013 -14 & FY2014 -15 215.35 FTE's Parks & Recreation Total 91 1R Engineering / Public Works Total 55.67 25.9% General Government Total _.._.. -66.00 - - -.. 30.6% 2 -40 Planning & Building Total 26.75 12.4% FY 10 -11 FY 11 -12 FY 12 -13 Dept /Mgr Dept/Mgr DEPARTMENT /POSITION Approved Approved Approved Proposed Proposed PARKS & RECREATION Civic Center Location Department Director 1.00 1.00 1.00 1.00 1.00 Park and Beach Superintendent 1.00 1.00 1.00 1.00 1.00 Recreation Superintendent 1.00 1.00 1.00 1.00 1.00 Park and Beach Supervisor 1 /11 2.18 2.18 2.18 2.18 2.18 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst 1 /11 /111 1.00 1.00 1.00 1.00 1.00 Department Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant 1 /11 /111 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1 /11 3.00 3.00 3.00 3.00 3.00 Community & Senior Center Location Community Center Manager 1.00 1.00 1.00 1.00 1.00 Senior Center Manager 1.00 1.00 1.00 1.00 1.00 Facilities Specialist 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1 /11 3.50 3.50 3.50 3.50 3.50 Program Assistant 1 /11 /111 2.50 2.50 2.50 2.50 2.50 Parks & Recreation Subtotal 21.18 21.18 21.18 21.18 21.18 Parks & Recreation Total 21.18 21.18 21.18 21.18 21.18 City Personnel Total 211.90 212.15 211.35 215.35 215.35 Distribution of Personnel by Department FY2013 -14 & FY2014 -15 215.35 FTE's Parks & Recreation Total 91 1R Engineering / Public Works Total 55.67 25.9% General Government Total _.._.. -66.00 - - -.. 30.6% 2 -40 Planning & Building Total 26.75 12.4% V /r Chapter 3 - Revenue Detail Page 1 of 20 Revenue By Fund Source GENERAL FUND (101 ) (301,848) (304,866) (307,915) (564,439) (557,707) FY11 FY12 FY13 FY14 FY15 (61,206) ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Property Taxes - Current (836,021) (2,299) (2,283) (3,111) (3,142) PROPERTY TAXES - CURRENT SECUR (24,698,591) (25,194,124) (25,163,233) (26,211,966) (26,998,325) PROPERTY TAXES - CURRENT UNSEC (900,248) (886,030) (918,000) (921,826) (949,481) PROPERTY TAXES - CURRENT SECUR (294,618) (313,618) (331,500) (326,288) (336,077) PROPERTY TAXES - DELINQUENT SE (306,770) (65,827) (500,000) (68,486) (70,540) PROPERTY TAXES - VLF SHIFT (5,107,643) (5,190,278) (5,279,303) (5,399,965) (5,561,964) PROPERTY TAXES - HOMEOWNERS (258,306) (259,688) (250,512) (270,180) (278,285) PROPERTY TAXES - STATE UNITARY (302,906) (369,185) (243,780) (384,100) (395,623) PROPERTY TAXES - ALL OTHER (38,896) (25,073) (55,080) (26,086) (26,868) Total (31,907,978) (32,303,822) (32,741,408) (33,608,897) (34,617,163) Sales Taxes SALES TAXES - 0.75% (7,669,139) (8,064,746) (7,760,896) (8,637,343) (9,069,210) Total (7,669,139) (8,064,746) (7,760,896) (8,637,343) (9,069,210) Sales Tax Triple Flip SALES TAXES - TRIPLE FLIP 0.25 (2,575,367) (2,548,442) (2,901,058) (3,151,931) (3,309,528) Total (2,575,367) (2,548,442) (2,901,058) (3,151,931) (3,309,528) Transient Occupancy Tax TOT TAXES - HOTELS (1,009,077) (1,095,386) (1,027,553) (1,048,104) (1,069,066) TOT TAXES - STV RENTALS (266,664) (316,213) (183,600) (275,000) (288,750) TOT TAXES - REVENUE TRANSFERS 243,357 282,320 251,098 256,120 261,242 PENALTIES AND INTEREST ON DELI (4,392) (2,328) (1,040) (1,061) (1,082) Total (1,036,776) (1,131,606) (961,095) (1,068,045) (1,097,656) Documentary Transfer Taxes DOCUMENTARY TRANSFER TAX (385,009) (484,307) (291,312) (400,000) (408,000) Total (385,009) (484,307) (291,312) (400,000) (408,000) Franchise Fees FRANCHISE TAXES - TIME WARNER FRANCHISE TAXES - COX COMMUNIC FRANCHISE TAXES - AT &T FRANCHISE TAXES - SDG &E FRANCHISE TAXES - SO CAL GAS C FRANCHISE TAXES - EDCO SOLID W Total Fines and Penalties FINES - VEHICLE CODE FINES - RED LIGHT VIOLATIONS FINES - VEHICLE ABATEMENT FINES - PARKING CITATIONS FINES - ADMINISTRATIVE CITATIO FINES - ALARM VIOLATIONS PENALTIES Total (312,225) (302,616) (301,848) (304,866) (307,915) (564,439) (557,707) (596,248) (602,211) (608,233) (174,517) (206,376) (61,206) (61,818) (62,436) (659,941) (675,205) (819,548) (827,744) (836,021) (2,299) (2,283) (3,111) (3,142) (3,174) (394,998) (399,975) (408,000) (404,000) (408,040) (2,108,419) (2,144,162) (2,189,961) (2,203,781) (2,225,819) (222,128) (199,118) (185,000) (185,000) (190,000) (288,748) (217,526) (265,000) (265,000) (265,000) (74,012) (34,031) 0 0 0 (242,970) (187,974) (209,500) (209,500) (209,500) (10,280) (6,968) (10,000) (10,000) (10,000) (14,795) (11,315) (20,000) (20,400) (20,808) (1,168) (431) (250) (250) (250) (854,101) (657,364) (689,750) (690,150) (695,558) 3 -2 Page 2 of 20 Revenue By Fund Source Licenses and Permits BUSINESS OPERATIONS PERMITS (18,574) (39,836) (28,755) (29,330) (29,917) BUSINESS REGISTRATION PROGRAM (120,599) (126,495) (128,000) (130,560) (133,171) ST VACATION RENTAL PERMITS (17,550) (18,450) (15,000) (15,300) (15,606) OTHER LICENSES AND PERMITS (15,898) (23,213) (9,000) (16,180) (16,363) Total (172,621) (207,993) (180,755) (191,370) (195,057) Intergovernmental Revenue FEDERAL OPERATING GRANTS (3,018) 0 0 0 0 FEDERAL GRANTS - SPECIAL (31,874) (6,056) 0 0 0 STATE REVENUES - OTHER (48,107) (36,360) (30,000) (30,600) (31,212) STATE REVENUE - MOTOR VEHICLE (296,099) (32,242) 0 0 0 LOCAL REVENUES - OTHER (361,176) (443,230) (458,103) (440,786) (447,000) FEDERAL SHARED REVENUES (7,308) (5,043) 0 0 0 OTHER INTERGOVT REVENUES 0 0 0 0 0 Total (747,582) (522,931) (488,103) (471,386) (478,212) Charges For Services ARTS PROGRAM 0 0 0 (11,700) (11,700) INTERNAL COST ALLOCATION (1,312,338) (1,455,930) (1,456,740) (1,456,740) (1,456,740) ADMIN - OTHER CHARGES (4,190) (27,048) (1,000) (1,020) (1,040) PLANNING FEES (374,457) (369,370) (304,950) (343,750) (343,750) PLANNING - OTHER CHARGES (9,620) (50) (3,000) (3,000) (3,000) PLANNING - REFUNDS 17,375 9,106 0 0 0 PLANNING - SERVICES ON BEHALF (14,957) (17,449) (5,000) (13,000) (13,000) BUILDING - ESGIL CHARGES (1,111,594) (1,241,262) (900,000) (975,600) (975,600) BUILDING - CITY OVERHEAD CHARG (328,925) (455,251) (306,000) (331,750) (331,750) ENERGY EFFICIENCY PERMIT WAIVE 0 0 0 0 0 ENGINEERING FEES (661,914) (516,890) (474,655) (487,620) (487,620) ENGINEERING INSPECTION FEES (401,909) (219,896) (234,895) (235,000) (235,000) FIRE PREVENTION FEES (98,374) (100,784) (53,125) (63,860) (63,860) FIRE PREVENTION - OTHER CHARGE 0 0 0 0 0 FIRE PREVENTION - REFUNDS 172 1,736 0 0 0 RECREATION FEES (13,270) (14,580) (13,000) (13,260) (13,525) MITIGATION FEE - REFUNDS 1,318 931 0 0 0 Total (4,312,683) (4,406,737) (3,752,365) (3,936,300) (3,936,585) Use of Money POOLED INVESTMENT EARNINGS (197,216) (133,733) (220,569) (165,427) (165,427) CHANGE IN FAIR VALUE OF INVEST 15,760 58,384 0 0 0 OTHER INVESTMENT EARNINGS (18,455) (55,831) (55,750) (54,250) (54,250) INCOME FROM PROPERTY (131,736) (160,849) (130,893) (228,510) (228,510) Total (331,647) (292,029) (407,212) (448,187) (448,187) Other Revenue CONTRIBUTIONS /DONATIONS - PRIV (231,932) (231,602) 0 0 INTERFUND REVENUE (230,912) (284,404) (170,729) (225,034) (225,034) PROCEEDS OF FIXED ASSET DISPOS 0 0 0 0 0 PROCEEDS OF LONG -TERM DEBT 0 0 0 0 0 COST RECOVERY (415,078) (528,655) (97,294) (101,725) (107,475) TRANSFERS IN - OPERATING 0 0 (1,047,915) (1,048,077) (1,063,874) TRANSFERS IN - CAPITAL 0 0 0 0 0 OTHER REVENUES - UNCLASSIFIED (77,160) (166,061) (368,948) (30,600) (31,212) OTHER REVENUES -MISC CHG CODE 0 0 0 0 0 Total (955,082) (1,210,721) (1,684,886) (1,405,436) (1,427,595) GENERAL FUND TOTAL (53,056,404) (53,974,860) (54,048,801) (56,212,826) (57,908,570) 3 -3 Page 3 of 20 Revenue By Fund Source DEBT ISSUANCE (195 ) FY12 FY13 FY14 FY15 ACTUALS ACTUALS FY11 FY12 FY13 FY14 FY15 STATE CAPITAL GRANTS ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Other Revenue (918,696) 0 0 STATE CAPITAL GRANTS PROCEEDS OF LONG -TERM DEBT 0 (599,639) 0 0 0 Total 0 (599,639) 0 0 0 DEBT ISSUANCE TOTAL 0 (599,639) 0 0 0 STATE GASOLINE TAXES (201 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue STATE OPERATING GRANTS (1,633,675) (950,870) (1,639,197) (1,894,279) (1,932,165) STATE CAPITAL GRANTS 0 (876,367) 0 0 0 Total (1,633,675) (1,827,237) (1,639,197) (1,894,279) (1,932,165) Use of Money POOLED INVESTMENT EARNINGS 0 (1,022) 0 0 0 Total 0 (1,022) 0 0 0 Other Revenue COST RECOVERY 0 652 0 0 0 OTHER REVENUES 0 0 0 0 0 Total 0 652 0 0 0 STATE GASOLINE TAXES TOTAL (1,633,675) (1,827,607) (1,639,197) (1,894,279) (1,932,165) STATE LAW ENF GRANT (202 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue STATE OPERATING GRANTS (100,000) (100,000) (100,000) (100,000) (100,000) Total (100,000) (100,000) (100,000) (100,000) (100,000) Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 Total 0 0 0 0 0 STATE LAW ENF GRANT TOTAL (100,000) (100,000) (100,000) (100,000) (100,000) STATE CAPITAL GRANTS (203 ) 3 -4 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue STATE CAPITAL GRANTS (1,144,322) (324,426) (918,696) 0 0 Total (1,144,322) (324,426) (918,696) 0 0 STATE CAPITAL GRANTS TOTAL (1,144,322) (324,426) (918,696) 0 0 3 -4 Page 4 of 20 Revenue By Fund Source TRANSNET PROGRAM (211 ) FY12 FY13 FY14 FY15 FY11 FY12 FY13 FY14 FY15 Transient Occupancy Tax ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue (243,357) (282,320) (243,818) (243,818) (243,818) LOCAL REVENUES - OTHER (1,025,000) (1,405,000) (1,437,827) (1,504,000) (1,593,000) Total (1,025,000) (1,405,000) (1,437,827) (1,504,000) (1,593,000) Use of Money (34,625) (68,598) 0 0 0 POOLED INVESTMENT EARNINGS (677) (183) (2,173) (1,630) (1,630) CHANGE IN FAIR VALUE OF INVEST 17 36 0 0 0 Total (660) (147) (2,173) (1,630) (1,630) TRANSNET PROGRAM 0 0 0 0 0 TOTAL (1,025,660) (1,405,147) (1,440,000) (1,505,630) (1,594,630) COASTAL ZONE MANAGEMENT (212 ) 3 -5 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Transient Occupancy Tax TOT TAXES - HOTELS (243,357) (282,320) (243,818) (243,818) (243,818) Total (243,357) (282,320) (243,818) (243,818) (243,818) Intergovernmental Revenue LOCAL REVENUES - OTHER (34,625) (68,598) 0 0 0 Total (34,625) (68,598) 0 0 0 Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 Other Revenue TRANSFERS IN - OPERATING 0 0 0 0 0 Total 0 0 0 0 0 COASTAL ZONE MANAGEMENT TOTAL (277,982) (350,918) (243,818) (243,818) (243,818) GOVERNMENT EDUCATION ACCESS (213 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Franchise Fees FRANCHISE TAXES - TIME WARNER (125,009) (122,145) (122,332) (122,145) (122,145) FRANCHISE TAXES -COX COMMUN. 0 0 0 (221,200) (221,200) FRANCHISE TAXES - AT &T (69,807) (82,550) (57,060) (82,550) (82,550) Total (194,816) (204,695) (179,392) (425,895) (425,895) Intergovernmental Revenue LOCAL REVENUES - OTHER 0 0 0 0 0 Total 0 0 0 0 0 Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 GOVERNMENT EDUCATION ACCESS TOTAL (194,816) (204,695) (179,392) (425,895) (425,895) 3 -5 Page 5 of 20 Revenue By Fund Source HOUSEHOLD HAZARDOUS WASTE (214 ) ASSET FORFEITURE (215 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue STATE REVENUES - OTHER (81,824) (54,640) (23,000) (43,500) (43,500) LOCAL REVENUES - OTHER (390,649) (479,236) (383,000) (377,000) (377,000) Total (472,473) (533,876) (406,000) (420,500) (420,500) Use of Money (451) (312) (517) (388) (388) POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 Other Revenue (419) (196) (517) (388) (388) OTHER REVENUES - UNCLASSIFIED 0 0 0 0 0 Total 0 0 0 0 0 HOUSEHOLD HAZARDOUS WASTE ACTUALS ACTUALS APPROVED PROPOSED PROPOSED TOTAL (472,473) (533,876) (406,000) (420,500) (420,500) ASSET FORFEITURE (215 ) Intergovernmental Revenue FEDERAL OPERATING GRANTS FEDERAL GRANTS - SPECIAL Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total Other Revenue CONTRIBUTIONS /DONATIONS - PRIV TRANSFERS IN - OPERATING Total SENIOR NUTRITION GRANT TOTAL (80,559) (58,870) (84,000) (59,000) (59,000) 0 0 0 0 0 (80,559) (58,870) (84,000) (59,000) (59,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (21,008) 0 (25,000) (25,000) 0 0 (46,539) (46,539) (46,539) 0 (21,008) (46,539) (71,539) (71,539) (80,559) (79,877) 3 -6 (130,539) (130,539) (130,539) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROS PROPOSED Intergovernmental Revenue LOCAL REVENUES - OTHER 0 0 0 0 0 Total 0 0 0 0 0 Use of Money POOLED INVESTMENT EARNINGS (451) (312) (517) (388) (388) CHANGE IN FAIR VALUE OF INVEST 32 116 0 0 0 Total (419) (196) (517) (388) (388) ASSET FORFEITURE TOTAL (419) (196) (517) (388) (388) SENIOR NUTRITION GRANT (221 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FEDERAL OPERATING GRANTS FEDERAL GRANTS - SPECIAL Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total Other Revenue CONTRIBUTIONS /DONATIONS - PRIV TRANSFERS IN - OPERATING Total SENIOR NUTRITION GRANT TOTAL (80,559) (58,870) (84,000) (59,000) (59,000) 0 0 0 0 0 (80,559) (58,870) (84,000) (59,000) (59,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (21,008) 0 (25,000) (25,000) 0 0 (46,539) (46,539) (46,539) 0 (21,008) (46,539) (71,539) (71,539) (80,559) (79,877) 3 -6 (130,539) (130,539) (130,539) Revenue By Fund Source C.D.B.G GRANT (222 ) Intergovernmental Revenue FEDERAL OPERATING GRANTS FEDERAL GRANTS - SPECIAL Total C.D.B.G GRANT TOTAL Page 6 of 20 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED (685,137) (485,541) (360,637) (344,448) (262,866) (9,868) (50,950) 0 0 0 (695,005) (536,491) (360,637) (344,448) (262,866) (695,005) (536,491) (360,637) (344,448) (262,866) FEDERAL CAPITAL GRANT (223 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FEDERAL CAPITAL GRANTS (832,038) (461,636) (1,504,377) 0 0 FEDERAL GRANTS - SPECIAL (334,814) (60,561) 0 0 0 Total (1,166,852) (522,197) (1,504,377) 0 0 Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 FEDERAL CAPITAL GRANT TOTAL (1,166,852) (522,197) (1,504,377) 0 0 T.D.A. GRANT (224 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FEDERAL CAPITAL GRANTS 0 0 0 0 0 Total 0 0 0 0 0 Use of Money POOLED INVESTMENT EARNINGS (142) (98) (162) (122) (122) CHANGE IN FAIR VALUE OF INVEST 10 36 0 0 0 Total (132) (61) (162) (122) (122) T.D.A. GRANT TOTAL (132) (61) (162) (122) (122) HOME ENTITLEMENT PROGRAM (227 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FEDERAL OPERATING GRANTS 0 122,424 0 0 0 FEDERAL OPERATING GRANTS (386,107) (746,802) (569,068) (109,146) (109,146) FEDERAL GRANTS - SPECIAL 0 0 0 0 0 Total (386,107) (624,377) (569,068) (109,146) (109,146) Use ey POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 HOME ENTITLEMENT PROGRAM TOTAL (386,107) (624,377) (569,068) (109,146) (109,146) 3 -7 Page 7 of 20 Revenue By Fund Source FEDERAL LAW ENF GRANT (228 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FY11 FY12 FY13 FY14 FY15 FEDERAL OPERATING GRANTS (16,484) (13,853) (10,000) (10,000) (10,000) FEDERAL GRANTS - SPECIAL 0 0 0 0 0 Total (16,484) (13,853) (10,000) (10,000) (10,000) FEDERAL LAW ENF GRANT 0 0 0 0 0 TOTAL (16,484) (13,853) (10,000) (10,000) (10,000) PARK IMPROVEMENT FEES (231 ) Charges For Services MITIGATION FEES MITIGATION FEE - REFUNDS Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSE (360,680) (392,723) (199,680) (403,200) 0 0 0 0 (360,680) (392,723) (199,680) (403,200) (3,363) (2,932) (4,158) (3,119) 263 1,349 0 0 (3,100) (1,583) (4,158) (3,119) (403,200) 0 (403,200) (3,119) 0 (3,119) s s PARKLAND ACQUISITION FEES TOTAL (363,780) (394,306) (203,838) (406,319) (406,319) TRAFFIC MITIGATION FEES (233 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PRA Charges For Services MITIGATION FEES (899,543) (489,389) (205,330) (205,330) (205,330) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (899,543) (489,389) (205,330) (205,330) (205,330) Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total TRAFFIC MITIGATION FEES TOTAL (914,561) (496,086) (224,028) (219,354) (219,354) (16,160) (10,396) (18,698) (14,024) (14,024) 1,142 3,699 0 0 0 (15,018) (6,697) (18,698) (14,024) (14,024) 3 -8 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services MITIGATION FEES (136,695) (149,104) (74,240) (150,000) (150,000) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (136,695) (149,104) (74,240) (150,000) (150,000) Use of Money POOLED INVESTMENT EARNINGS (1,598) (1,336) (1,947) (1,460) (1,460) CHANGE IN FAIR VALUE OF INVEST 123 595 0 0 0 Total (1,475) (742) (1,947) (1,460) (1,460) PARK IMPROVEMENT FEES TOTAL (138,170) (149,846) (76,187) (151,460) (151,460) PARKLAND ACQUISITION FEES (232 ) Charges For Services MITIGATION FEES MITIGATION FEE - REFUNDS Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSE (360,680) (392,723) (199,680) (403,200) 0 0 0 0 (360,680) (392,723) (199,680) (403,200) (3,363) (2,932) (4,158) (3,119) 263 1,349 0 0 (3,100) (1,583) (4,158) (3,119) (403,200) 0 (403,200) (3,119) 0 (3,119) s s PARKLAND ACQUISITION FEES TOTAL (363,780) (394,306) (203,838) (406,319) (406,319) TRAFFIC MITIGATION FEES (233 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PRA Charges For Services MITIGATION FEES (899,543) (489,389) (205,330) (205,330) (205,330) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (899,543) (489,389) (205,330) (205,330) (205,330) Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total TRAFFIC MITIGATION FEES TOTAL (914,561) (496,086) (224,028) (219,354) (219,354) (16,160) (10,396) (18,698) (14,024) (14,024) 1,142 3,699 0 0 0 (15,018) (6,697) (18,698) (14,024) (14,024) 3 -8 Page 8 of 20 Revenue By Fund Source REGIONAL TRAFFIC MITIGATION FEES (234 ) FY11 FY12 FY13 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services 0 0 Total (722) MITIGATION FEES (206,214) (138,651) (131,200) (131,200) (131,200) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (206,214) (138,651) (131,200) (131,200) (131,200) Use of Money FY11 FY12 FY13 FY14 POOLED INVESTMENT EARNINGS (798) (872) (1,189) (892) (892) CHANGE IN FAIR VALUE OF INVEST 76 412 0 0 0 Total (722) (460) (1,189) (892) (892) REGIONAL TRAFFIC MITIGATION (25,380) MITIGATION FEE - REFUNDS 0 0 FE TOTAL (206,936) (139,111) (132,389) (132,092) (132,092) OPEN SPACE ACQUISITION FEES (235 ) (13,536) (25,380) (25,380) Use of Money FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services MITIGATION FEES FY11 FY12 FY13 FY14 HIS ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services 0 Total (5,991) (6,443) (3,456) MITIGATION FEES (23,115) (25,224) (13,536) (25,380) (25,380) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (23,115) (25,224) (13,536) (25,380) (25,380) Use of Money 0 Total (50) (26) (68) POOLED INVESTMENT EARNINGS (226) (195) (279) (209) (209) CHANGE IN FAIR VALUE OF INVEST 18 89 0 0 0 Total (208) (106) (279) (209) (209) OPEN SPACE ACQUISITION FEES TOTAL (23,323) (25,330) (13,815) (25,589) (25,589) RECREATIONAL TRAILS FEES (236 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services MITIGATION FEES (5,991) (6,443) (3,456) (6,480) (6,480) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (5,991) (6,443) (3,456) (6,480) (6,480) Use of Money POOLED INVESTMENT EARNINGS (54) (48) (68) (51) (51) CHANGE IN FAIR VALUE OF INVEST 4 22 0 0 0 Total (50) (26) (68) (51) (51) RECREATIONAL TRAILS FEES TOTAL (6,041) (6,469) (3,524) (6,531) (6,531) 3 -9 Page 9 of 20 Revenue By Fund Source COMMUNITY FACILITIES FEES (237 ) FLOOD CONTROL MITIGATION FEES (239 ) Charges For Services MITIGATION FEES MITIGATION FEE - REFUNDS Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total FLOOD CONTROL MITIGATION FEES TOTAL FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED (97,041) (108,601) (47,300) (47,300) (47,300) 0 0 0 0 0 (97,041) (108,601) (47,300) (47,300) (47,300) (810) (852) (975) (731) (731) 75 364 0 0 0 (735) (488) (975) (731) (731) (97,776) (109,089) (48,275) (48,031) (48,031) 3 -10 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services MITIGATION FEES (31,211) (34,059) (18,272) (34,260) (34,260) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (31,211) (34,059) (18,272) (34,260) (34,260) Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 COMMUNITY FACILITIES FEES TOTAL (31,211) (34,059) (18,272) (34,260) (34,260) FIRE MITIGATION FEES (238 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services MITIGATION FEES (57,917) (75,730) (39,584) (41,971) (38,331) MITIGATION FEE - REFUNDS 0 0 0 0 0 Total (57,917) (75,730) (39,584) (41,971) (38,331) Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 FIRE MITIGATION FEES TOTAL (57,917) (75,730) (39,584) (41,971) (38,331) FLOOD CONTROL MITIGATION FEES (239 ) Charges For Services MITIGATION FEES MITIGATION FEE - REFUNDS Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total FLOOD CONTROL MITIGATION FEES TOTAL FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED (97,041) (108,601) (47,300) (47,300) (47,300) 0 0 0 0 0 (97,041) (108,601) (47,300) (47,300) (47,300) (810) (852) (975) (731) (731) 75 364 0 0 0 (735) (488) (975) (731) (731) (97,776) (109,089) (48,275) (48,031) (48,031) 3 -10 Page 10 of 20 Revenue By Fund Source IN LIEU FEES CURB GUTTER SIDEWALK (251 ) Charges For Services FY11 FY12 FY13 FY14 FY15 ENGINEERING FEES ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services 0 0 0 0 0 MITIGATION FEES 0 (6,000) 0 0 0 MITIGATION FEE - REFUNDS 0 0 0 0 0 Total 0 (6,000) 0 0 0 Use of Money (2,192) (1,514) (2,513) (1,885) (1,885) POOLED INVESTMENT EARNINGS (28) (26) (32) (24) (24) CHANGE IN FAIR VALUE OF INVEST 2 14 0 0 0 Total (26) (12) (32) (24) (24) IN LIEU FEES CURB GUTTER (2,036) (950) (2,513) (1,885) (1,885) SIDEWALK TOTAL (26) (6,012) (32) (24) (24) IN LIEU FEES UNDERGROUND UTILITIES (252 ) FY13 FY14 FY15 FY11 FY12 FY13 FY14 FY15 Charges For Services ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services ENGINEERING FEES 0 0 0 0 0 MITIGATION FEES 0 0 0 0 0 MITIGATION FEE - REFUNDS 0 0 0 0 0 Total 0 0 0 0 0 Use of Money POOLED INVESTMENT EARNINGS (2,192) (1,514) (2,513) (1,885) (1,885) CHANGE IN FAIR VALUE OF INVEST 156 563 0 0 0 Total (2,036) (950) (2,513) (1,885) (1,885) IN LIEU FEES UNDERGROUND UTILITY TOTAL (2,036) (950) (2,513) (1,885) (1,885) IN LIEU FEES AFFORDABLE HOUSING (253 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services MITIGATION FEES (535,805) (89,769) 0 0 0 Total (535,805) (89,769) 0 0 0 Use of Money POOLED INVESTMENT EARNINGS 0 (2,316) 0 (2,000) (2,000) CHANGE IN FAIR VALUE OF INVEST 0 1,024 0 0 0 OTHER INVESTMENT EARNINGS 0 0 0 0 0 Total 0 (1,292) 0 (2,000) (2,000) Other Revenue OTHER REVENUES 0 0 0 0 0 Total 0 0 0 0 0 IN LIEU FEES AFFORDABLE HOUSING TOTAL (535,805) (91,061) 0 (2,000) (2,000) 3 -11 Page 11 of 20 Revenue By Fund Source VILLANITAS ROAD M.I.D (291 ) FY11 FY12 FY13 FY14 FY15 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Property Taxes - Current PROPERTY TAXES - CURRENT SECUR (9,710) (9,947) (9,638) (9,638) (9,638) PROPERTY TAXES - CURRENT UNSEC (354) (350) (360) (360) (360) PROPERTY TAXES - CURRENT SECUR (96) (104) (72) (72) (72) PROPERTY TAXES - DELINQUENT SE (118) (24) (319) (319) (319) PROPERTY TAXES - HOMEOWNERS (101) (102) (51) (51) (51) PROPERTY TAXES - STATE UNITARY (173) (196) (78) (78) (78) PROPERTY TAXES - ALL OTHER (12) (8) (28) (28) (28) BENEFIT ASSESSMENTS (10,181) (10,487) (10,080) (10,080) (10,080) Total (20,745) (21,217) (20,626) (20,626) (20,626) Use of Money POOLED INVESTMENT EARNINGS (973) (704) (1,123) (842) (842) CHANGE IN FAIR VALUE OF INVEST 72 271 0 0 0 OTHER INVESTMENT EARNINGS (9) (5) (15) (15) (15) Total (910) (438) (1,138) (857) (857) VILLANITAS ROAD M.I.D TOTAL (21,655) (21,655) (21,764) (21,483) (21,483) CERRO STREET M.I.D. (292 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Property Taxes - Current PROPERTY TAXES - CURRENT SECUR (33,701) (34,618) (33,454) (33,454) (33,454) PROPERTY TAXES - CURRENT UNSEC (1,228) (1,217) (1,253) (1,253) (1,253) PROPERTY TAXES - CURRENT SECUR (338) (360) (251) (251) (251) PROPERTY TAXES - DELINQUENT SE (419) (82) (1,128) (1,128) (1,128) PROPERTY TAXES - HOMEOWNERS (352) (356) (357) (357) (357) PROPERTY TAXES - STATE UNITARY (512) (592) (484) (484) (484) PROPERTY TAXES - ALL OTHER (44) (29) (97) (97) (97) BENEFIT ASSESSMENTS (1,199) (1,182) (1,185) (1,185) (1,185) Total (37,793) (38,436) (38,209) (38,209) (38,209) Use of Money POOLED INVESTMENT EARNINGS (982) (731) (1,134) (851) (851) CHANGE IN FAIR VALUE OF INVEST 74 289 0 0 0 OTHER INVESTMENT EARNINGS (16) (10) 0 0 0 Total (924) (451) (1,134) (851) (851) CERRO STREET M.I.D. TOTAL (38,717) (38,888) (39,343) (39,060) (39,060) 3 -12 Page 12 of 20 Revenue By Fund Source VILLAGE PARK M.I.D. (293 ) 3 -13 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Property Taxes - Current BENEFIT ASSESSMENTS (33,035) (32,805) (32,610) (32,610) (32,610) Total (33,035) (32,805) (32,610) (32,610) (32,610) Use of Money POOLED INVESTMENT EARNINGS (592) (405) (679) (509) (509) CHANGE IN FAIR VALUE OF INVEST 44 158 0 0 0 OTHER INVESTMENT EARNINGS (13) (8) (30) (30) (30) Total (561) (254) (709) (539) (539) Other Revenue OTHER REVENUES 0 0 0 0 0 Total 0 0 0 0 0 VILLAGE PARK M.I.D. TOTAL (33,596) (33,059) (33,319) (33,149) (33,149) WIRO PARK M.I.D (294 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Property Taxes - Current BENEFIT ASSESSMENTS (10,133) (11,710) (11,001) (11,001) (11,001) Total (10,133) (11,710) (11,001) (11,001) (11,001) Use of Money POOLED INVESTMENT EARNINGS (34) (29) (38) (29) (29) CHANGE IN FAIR VALUE OF INVEST 3 15 0 0 0 OTHER INVESTMENT EARNINGS (4) (3) 0 0 0 Total (35) (17) (38) (29) (29) Other Revenue OTHER REVENUES 0 0 0 (621) 0 Total 0 0 0 (621) 0 WIRO PARK M.I.D. TOTAL (10,168) (11,727) (11,039) (11,651) (11,030) 3 -13 Revenue By Fund Source ENC LIGHTING LANDSCAPE DISTRICT (295 ) Property Taxes - Current PROPERTY TAXES - CURRENT SECUR PROPERTY TAXES - CURRENT UNSEC PROPERTY TAXES - CURRENT SECUR PROPERTY TAXES - DELINQUENT SE PROPERTY TAXES - HOMEOWNERS PROPERTY TAXES - STATE UNITARY PROPERTY TAXES - ALL OTHER BENEFIT ASSESSMENTS Total Fines and Penalties PENALTIES Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST OTHER INVESTMENT EARNINGS INCOME FROM PROPERTY Total Other Revenue COST RECOVERY OTHER REVENUES Total ENC LIGHTING LANDSCAPE DISTRIC TOTAL Page 13 of 20 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED (598,992) (624,322) (594,586) (594,586) (594,586) (21,830) (21,952) (22,249) (22,249) (22,249) (5,965) (6,448) (4,438) (4,438) (4,438) (7,359) (1,464) (19,606) (19,606) (19,606) (6,257) (6,424) (6,343) (6,343) (6,343) (5,005) (6,336) (4,470) (4,470) (4,470) (784) (512) (1,868) (1,868) (1,868) (478,789) (487,369) (479,125) (479,125) (479,125) (1,124,981) (1,154,827) (1,132,685) (1,132,685) (1,132,685) 0 0 0 0 0 0 0 0 0 0 (1,840) (1,287) (2,007) (1,505) (1,505) 176 686 0 0 0 (464) (288) (793) (793) (793) (36,380) (38,213) (35,800) (35,800) (35,800) (38,508) (39,103) (38,600) (38,098) (38,098) (39,087) (12,236) 0 0 0 0 (39,087) (12,236) 0 (1,202,576) (1,206,165) (1,171,285) 0 0 0 (1,170,783) 0 0 0 (1,170,783) ENC RANCH LIGHTING LANDSCAPING (297 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Property Taxes - Current BENEFIT ASSESSMENTS (756,371) (666,046) (666,072) (666,072) (666,072) Total (756,371) (666,046) (666,072) (666,072) (666,072) Use of Money POOLED INVESTMENT EARNINGS (4,138) (3,423) (4,878) (3,659) (3,659) CHANGE IN FAIR VALUE OF INVEST 353 1,504 0 0 0 OTHER INVESTMENT EARNINGS (294) (159) (461) (461) (461) Total (4,079) (2,079) (5,339) (4,120) (4,120) Other Revenue COST RECOVERY (6,159) (222) 0 0 0 Total (6,159) (222) 0 0 0 LANDSCAPING TOTAL (766,6 (668,348) (671,411) (670,192) (670,192) 3 -14 Page 14 of 20 Revenue By Fund Source DEBT SERVICE FUND (301 ) (95,000) (95,000) (95,000) TRANSFERS IN - OPERATING FY11 FY12 FY13 FY14 FY15 TRANSFERS IN - DEBT ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Use of Money (10,400) 0 (4,074,161) (4,690,015) (4,651,079) OTHER INVESTMENT EARNINGS (41,074) (38,912) (40,000) (40,000) (40,000) Total (41,074) (38,912) (40,000) (40,000) (40,000) Other Revenue INTERFUND REVENUE (10,400) 0 (95,000) (95,000) (95,000) TRANSFERS IN - OPERATING 0 0 (3,979,161) (4,595,015) (4,556,079) TRANSFERS IN - DEBT 0 0 0 0 0 Total (10,400) 0 (4,074,161) (4,690,015) (4,651,079) DEBT SERVICE FUND (236,700) (270,300) (270,300) Use of Money TOTAL (51,474) (38,912) (4,114,161) (4,730,015) (4,691,079) SECTION 8 HOUSING - ADMIN (551 ) (187) (367) (275) (275) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FEDERAL OPERATING GRANTS (119,971) (105,396) (111,000) (131,000) (131,000) OTHER SHARED REVENUES (10,190) (8,993) (8,700) (9,300) (9,300) PASSTHROUGH SHARED REVENUE 0 (123,792) (117,000) (130,000) (130,000) Total (130,161) (238,181) (236,700) (270,300) (270,300) Use of Money (126,823) 0 0 0 0 POOLED INVESTMENT EARNINGS 0 (187) (367) (275) (275) CHANGE IN FAIR VALUE OF INVEST 0 54 0 0 0 Total 0 (133) (367) (275) (275) Other Revenue TRANSFERS IN - OPERATING 0 0 0 (33,545) (33,719) OTHER REVENUES 0 0 0 0 0 Total 0 0 0 (33,545) (33,719) SECTION 8 HOUSING - ADMIN TOTAL (130,161) (238,314) (237,067) (304,120) (304,294) SECTION 8 HOUSING - HAP (552 ) Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total Other Revenue OTHER REVENUES Total ING - HAP 0 (488) (915) (686) (686) 0 174 0 0 0 0 (314) (915) (686) (686) 0 0 0 0 0 0 0 0 0 0 TOTAL (1,092,798) (867,984) (960,633) (959,461) (959,461) 3 -15 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue FEDERAL OPERATING GRANTS (965,975) (867,670) (959,718) (958,775) (958,775) OTHER SHARED REVENUES (126,823) 0 0 0 0 Total (1,092,798) (867,670) (959,718) (958,775) (958,775) Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total Other Revenue OTHER REVENUES Total ING - HAP 0 (488) (915) (686) (686) 0 174 0 0 0 0 (314) (915) (686) (686) 0 0 0 0 0 0 0 0 0 0 TOTAL (1,092,798) (867,984) (960,633) (959,461) (959,461) 3 -15 Page 15 of 20 Revenue By Fund Source PAC PINES AFFORDABLE HOUSING (561 ) Licenses and Permits OTHER LICENSES AND PERMITS Total Intergovernmental Revenue FEDERAL GRANTS - SPECIAL FEDERAL SHARED REVENUES Total Charges For Services RECREATION FEES RECREATION - OTHER CHARGES Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST INCOME FROM PROPERTY Total Other Revenue CONTRIBUTIONS /DONATIONS - PRIV COST RECOVERY OTHER REVENUES - UNCLASSIFIED Total RECREATION PROGRAMS TOTAL FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED (23,115) (21,675) (25,000) (25,000) (25,000) (23,115) (21,675) (25,000) (25,000) (25,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (930,025) (952,876) (1,078,581) (1,013,581) (1,013,581) (45,188) (1,135) 0 0 0 (975,213) (954,011) (1,078,581) (1,013,581) (1,013,581) 0 FY11 FY12 FY13 FY14 FY15 0 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Fines and Penalties (138,000) (138,000) (138,286) (138,189) (133,000) PENALTIES 0 (14) 0 0 0 Total 0 (14) 0 0 0 Use of Money 0 0 0 0 0 POOLED INVESTMENT EARNINGS (1,535) (1,133) (1,789) (1,342) (1,342) CHANGE IN FAIR VALUE OF INVEST 113 432 0 0 0 INCOME FROM PROPERTY (104,115) (104,273) (121,000) (120,000) (120,000) Total (105,537) (104,975) (122,789) (121,342) (121,342) Other Revenue INTERFUND REVENUE (112,608) (110,216) (111,000) (100,000) (100,000) Total (112,608) (110,216) (111,000) (100,000) (100,000) PAC PINES AFFORDABLE HOUSING TOTAL (218,145) (215,205) (233,789) (221,342) (221,342) RECREATION PROGRAMS (571 ) Licenses and Permits OTHER LICENSES AND PERMITS Total Intergovernmental Revenue FEDERAL GRANTS - SPECIAL FEDERAL SHARED REVENUES Total Charges For Services RECREATION FEES RECREATION - OTHER CHARGES Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST INCOME FROM PROPERTY Total Other Revenue CONTRIBUTIONS /DONATIONS - PRIV COST RECOVERY OTHER REVENUES - UNCLASSIFIED Total RECREATION PROGRAMS TOTAL FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED (23,115) (21,675) (25,000) (25,000) (25,000) (23,115) (21,675) (25,000) (25,000) (25,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (930,025) (952,876) (1,078,581) (1,013,581) (1,013,581) (45,188) (1,135) 0 0 0 (975,213) (954,011) (1,078,581) (1,013,581) (1,013,581) 0 0 0 0 0 0 0 0 0 0 (138,286) (138,189) (133,000) (138,000) (138,000) (138,286) (138,189) (133,000) (138,000) (138,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (1,136,614) (1,113,875) (1,236,581) (1,176,581) (1,176,581) 3 -16 Page 16 of 20 Revenue By Fund Source JR LIFEGUARD PROGRAM (572 ) TOTAL FY11 FY12 FY13 FY14 FY15 SELF INSURANCE ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services FY12 FY13 FY14 FY15 RECREATION FEES (137,753) (159,132) (158,877) (170,320) (170,320) Total (137,753) (159,132) (158,877) (170,320) (170,320) Use of Money 0 (750) 0 0 Total POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 IR LIFEGUARD PROGRAM TOTAL (137,753) (159,132) (158,877) (170,320) (170,320) SELF INSURANCE (601 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue STATE REVENUES - OTHER 0 0 (750) 0 0 Total 0 0 (750) 0 0 Charges For Services INTERNAL COST ALLOCATION (156,631) (134,560) (134,560) (134,560) (134,560) Total (156,631) (134,560) (134,560) (134,560) (134,560) Use of Money POOLED INVESTMENT EARNINGS 0 0 0 0 0 CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 Total 0 0 0 0 0 i Other Revenue INTERFUND REVENUE (657,571) 0 0 0 0 INTERFUND - WORKERS COMP 0 (589,669) (578,867) (578,867) (585,500) INTERFUND- UNEMPLOYMENT 0 (96,397) (85,805) (85,805) (85,805) INTERFUND- LICENSEE 0 (147) (5,000) 0 0 INTERFUND -CSD 0 (150,000) (150,000) (75,000) (75,000) INTERFUND -ESD 0 (100,000) (100,004) (75,000) (75,000) REFUNDS (71,033) (133,739) (17,500) (17,500) (17,500) TRANSFERS IN - OPERATING 0 0 (845,000) (724,257) (794,257) OTHER REVENUES - UNCLASSIFIED (1,953) (72,202) 0 0 0 Total (730,557) (1,142,154) (1,782,176) (1,556,429) (1,633,062) SELF INSURANCE TOTAL (887,188) (1,276,714) (1,917,486) (1,690,989) (1,767,622) TOTAL REVENUE CITY -WIDE (68,355,926) (68,516,248) (73,120,417) (73,666,253) (75,440,911) FUNDS 3 -17 Page 18 of 20 Cardiff Sanitary Division Detail of Revenue by Fund Source CSD OPERATIONS (511 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Charges For Services ADMIN - OTHER CHARGES SEWER SERVICE CHARGES - COUNTY SEWER SERVICE CHARGES - OTHER SEWER SERVICE CHARGES - REFUND Total Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST OTHER INVESTMENT EARNINGS INCOME FROM PROPERTY Total Other Revenue PROCEEDS OF LONG -TERM DEBT COST RECOVERY OTHER REVENUES (40) 0 0 0 0 (4,642,284) (4,731,413) (4,293,393) (4,500,000) (4,725,000) (193,770) (191,886) (181,908) (247,026) (253,701) 5,892 0 0 0 0 (4,830,202) (4,923,299) (4,475,301) (4,747,026) (4,978,701) (77,977) (46,507) (91,066) (68,300) (68,300) 0 0 0 0 0 (29,367) (46,408) (30,000) (30,000) (30,000) (316,312) 0 (13,803) (13,803) (13,803) (423,656) (92,915) (134,869) (112,103) (112,103) 0 (883,520) 0 0 0 (14,296) (131) 0 0 0 (254,430) (47,232) 0 0 0 Total (268,726) (930,883) 0 0 0 CSD OPERATIONS TOTAL (5,522,584) (5,947,097) (4,610,170) (4,859,129) (5,090,804) CSD CAPITAL REPLACEMENT (512 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Use of Money POOLED INVESTMENT EARNINGS 0 (3,555) 0 0 0 CHANGE IN FAIR VALUE OF INVEST 5,801 16,919 0 0 0 Total 5,801 13,364 0 0 0 CSD CAPITAL REPLACEMENT TOTAL 5,801 13,364 0 0 0 CSD CAPITAL EXPANSION (513 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total Other Revenue CAPITAL CONTRIBUTIONS - ENTERP Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (176,269) (116,520) 0 0 0 (176,269) (116,520) 0 0 0 CSD CAPITAL EXPANSION TOTAL (176,269) (116,520) 0 0 0 TOTAL REVENUE OF CSD FUNDS (5,693,052) (6,050,253) (4,610,170) (4,859,129) (5,090,804) 3 -18 Encinitas Sanitary Division Detail of Revenue by Fund Source ESD OPERATIONS 521 FY11 ACTUALS Charges For Services Page 17 of 20 FY12 FY13 FY14 FY15 ACTUALS APPROVED PROPOSED PROPOSED SEWER SERVICE CHARGES - COUNTY (2,823,118) (2,852,499) (2,757,650) (2,800,000) (3,080,000) SEWER SERVICE CHARGES - OTHER (72,761) (45,023) (49,954) (46,109) (50,371) SEWER SERVICE CHARGES - REFUND 0 0 0 0 0 Total (2,895,879) (2,897,522) (2,807,604) (2,846,109) (3,130,371) Use of Money POOLED INVESTMENT EARNINGS (42,225) (29,115) (50,668) (38,001) (38,001) CHANGE IN FAIR VALUE OF INVEST 0 0 0 0 0 OTHER INVESTMENT EARNINGS (1,148) (700) 0 0 0 Total (43,373) (29,816) (50,668) (38,001) (38,001) Other Revenue COST RECOVERY (1,801) (70) 0 0 0 OTHER REVENUES - UNCLASSIFIED 0 0 0 0 0 Total (1,801) (70) 0 0 0 ESD OPERATIONS TOTAL (2,941,053) (2,927,408) (2,858,272) (2,884,110) (3,168,372) ESD CAPITAL REPLACEMENT 522 FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total ESD CAPITAL REPLACEMENT TOTAL 0 (2,690) 0 3,296 12,800 0 3,296 10,110 0 3,296 10,110 0 ESD CAPITAL EXPANSION 523 Use of Money POOLED INVESTMENT EARNINGS CHANGE IN FAIR VALUE OF INVEST Total i Other Revenue CAPITAL CONTRIBUTIONS - ENTERP Total ESD CAPITALEXPANSION TOTAL FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED 0 0 0 0 0 0 0 0 0 (273,012) (96,668) 0 (273,012) (96,668) 0 (273,012) (96,668) 0 TOTAL REVENUE OF ESD FUNDS (3,210,769) (3,013,965) (2,858,272) (2,884,110) (3,168,372) 3 -19 Page 19 of 20 Internal Service Funds Detail of Revenue by Fund Source WASTEWATER SUPPORT (611 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Intergovernmental Revenue LOCAL REVENUES - OTHER 0 0 0 0 0 Total 0 0 0 0 0 Other Revenue 0 0 0 0 0 INTERFUND REVENUE (919,908) 0 (984,957) (1,006,383) (1,017,980) INTERFUND - ADMINSUPPORT 0 (68,324) 0 0 0 INTERFUND - LINE MAINTENANCE 0 (703,937) 0 0 0 INTERFUND - RENTAL CHARGES 0 (157,052) 0 0 0 COST RECOVERY 0 0 0 0 0 OTHER REVENUES - UNCLASSIFIED 0 0 0 0 0 Total (919,908) (929,313) (984,957) (1,006,383) (1,017,980) WASTEWATER SUPPORT TOTAL (919,908) (929,313) (984,957) (1,006,383) (1,017,980) FLEET MAINTENANCE (621 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Other Revenue INTERFUND REVENUE (452,448) (505,634) (528,152) (553,467) (561,610) PROCEEDS OF FIXED ASSET 0 0 0 0 0 COST RECOVERY 0 0 0 0 0 OTHER REVENUES - UNCLASSIFIED 0 (767) 0 0 0 Total (452,448) (506,400) (528,152) (553,467) (561,610) FLEET MAINTENANCE TOTAL (452,448) (506,400) (528,152) (553,467) (561,610) VEHICLE REPLACEMENT (622 ) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Use of Money POOLED INVESTMENT EARNINGS Total Other Revenue INTERFUND REVENUE PROCEEDS OF FIXED ASSET COST RECOVERY Total VEHICLE REPLACEMENT TOTAL 0 0 0 0 0 0 0 0 0 0 (5,000) (38,000) (63,000) (88,000) (113,000) (35,212) (11,158) (10,000) (10,000) (10,000) (4,513) 0 0 0 0 (44,725) (49,158) (73,000) (98,000) (123,000) (44,725) (49,158) (73,000) (98,000) (123,000) 3 -20 Page 20 of 20 Internal Service Funds Detail of Revenue by Fund Source MACH EQUIPMENT REPLACEMENT (623 ) (378,000) (378,000) (378,000) FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED Other Revenue 0 0 0 0 INTERFUND REVENUE (171,563) (145,000) (170,000) (170,000) (170,000) PROCEEDS OF FIXED ASSET 0 (701) (15,000) (15,000) (15,000) PROCEEDS OF LONG -TERM DEBT 0 0 0 0 0 COST RECOVERY 0 0 0 0 0 TRANSFERS IN -OPERATING 0 0 0 0 0 Total (171,563) (145,701) (185,000) (185,000) (185,000) MACH EQUIPMENT REPLACEMENT TOTAL (171,563) (145,701) (185,000) (185,000) (185,000) FIRE APPARATUS REPLACEMENT (624 ) Other Revenue INTERFUND REVENUE PROCEEDS OF FIXED ASSET PROCEEDS OF LONG -TERM DEBT COST RECOVERY Total FIRE APPARATUS REPLACEMENT TOTAL TOTALREVENUEINTERNAL SERVICE FUNDS FY11 FY12 FY13 FY14 FY15 ACTUALS ACTUALS APPROVED PROPOSED PROPOSED 0 (148,063) (378,000) (378,000) (378,000) 0 0 0 0 0 (1,107,555) 0 (300,000) (300,000) (300,000) 0 0 0 0 0 (1,107,555) (148,063) (678,000) (678,000) (678,000) (1,107,555) (148,063) (678,000) (678,000) (678,000) (2,696,199) (1,778,635) 3 -21 (2,449,109) (2,520,850) (2,565,590) This page intentionally left blank V /r Chapter 4 - Expenditure Detail This page intentionally left blank General Government Departments Legislative /City Council Department Community Projects Division Legislative /City Council Division City Manager Gus Vina City Manager's Office Economic Development Division Courtney Barrett — Human Resources Manager Human Resources Lynne Tufts, Information Technology Manager Information Technology (IT) Geographic Information Systems (GIS) Governmental Educational Access Jace Schwarm, Risk Management Manager Self- Insurance Fund City Clerk City Clerk/Legislative Director Kathy Hollywood City Clerk Division Elections Division Legal Services City Attorney (contract) Glenn Sabine Legal Services Division Finance Department Tim Nash, Finance Director Central Services Division Finance Division J_ U Z T U E E E 7 U U U Q C C C O O O U U U U U >, 7 O � U � U U 4 -4 W L O LL C o � m N a� a� m � > E � .=i a) w O U E 3 O LL U L N N E E U a� 0 N N IL r Z W 5 F- LU/Q /1 W 0 W 0 Q Z CQ G F- L) V O U) i C� G` Al u 0 0 U U o U U U U N N X W U) 4 -5 2!,N N ,O o '= N U N O Q � Q (6 J Q C 3 O N 0 N U N ° c a°i�m .0 N O N N N Uv.L..c 3 O 3 a� ,U E O U � �N E U O 2 O 'N 8 (n oT .r 0 �o 0 -�o Y N N E O U) F— Z W 5 L F— /Q^ I.i W 0 v / W 0 Q Z 5Q F- 5 V L 0 1.6 2 U O 4 -6 N i = Ca CO O .� W cz v N E U W "E LL G O E 0 (nW � LL SE cn cn 0 _> Lu � L~L F— Z LL 2 F— Q LL LL 0 Q Z Q 5 F- L) N E a) N 9+ cn _ O ca i O V t CL ca i cm O a) 0 _ ca 9+ cm _O O _ t V H O c� E O IRA L" u� o I" N O I� V N >- C O O O O N C 0-0 N � � U O t Q (6 p 0) O O N C F— Z LU 5 F- a LU 0 LU 0 a Z CQ G F- 5 E a) lie ca ca N i 4 -8 Y N Of O tll -6 E O N N N � � O � U r Z W N 5 N < Q L r E m N I.L 0 2 � a Q /1 m WO Y .N U U � . `O U U N C � Y N N N Q W E J (6 o UIL H U U C Q a� ME H z cW G H Q a W c W V z Q z 4 -10 EXPENDITURE SUMMARY GENERAL GOVERNMENT ACTIVITIES DEPARTMENT Legislative /City Council, City Manager, City Clerk, Legal Services, Finance DIVISIONS Legislative /City Council: Community Projects City Manager Department: City Manager, Arts Administration, Economic Development, Human Resources, Information Technology, Geographic Information Systems, Governmental Educational Access Fund, Risk Management (Self- Insurance Administration) Legal Services: Legal Services City Clerk Department: City Clerk, Elections Finance Department: Financial Services, Central Services, Non - Departmental EXPENDITURE SUMMARY: Actual Actual Projected Projected Projected Self- Insurance Fund (601) 887,188 1,276,714 1,917,486 FY 13 -14 FY 14 -15 Internal Cost Allocation (101) FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager 1,456,740 Actual Actual Approved Proposed Proposed Personnel 6,239,120 6,296,362 6,468,999 6,722,698 6,779,616 Materials & Supplies 210,952 177,250 227,455 237,425 232,050 Contracts & Services 4,156,358 3,477,472 4,067,011 3,485,128 3,630,420 Internal Cost Allocation 497,049 704,585 1,007,040 569,770 582,512 Capital Outlay 122,263 457,386 124,000 155,000 155,000 Total 11, 225, 742 11,113, 055 11, 894, 505 11,170, 021 11, 379, 598 DEPARTMENT PERSONNEL SUMMARY Department Revenue Subtotal 3,602,636 4,265,072 4,706,468 (Number of Positions) 4,947,415 Other General Fund Support 7,623,106 FY 13 -14 FY 14 -15 6,332,762 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager 11, 894, 505 Actual Actual Approved Proposed Proposed Full -Time Equivalents: 44.25 44.55 44.75 45.75 45.75 DEPARTMENT FUNDING SUMMARY FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected Projected Projected Self- Insurance Fund (601) 887,188 1,276,714 1,917,486 1,690,989 1,767,622 Internal Cost Allocation (101) 1,312,338 1,455,930 1,456,740 1,456,740 1,456,740 Business Operation Permits (101) 18,574 39,866 28,755 29,330 29,917 Business Registration (101) 120,599 126,495 128,000 130,560 133,171 Security /Nuisance /False Alarms (101) 14,795 11,315 20,000 20,400 20,808 Short Term Rentals Permits (101) 17,550 18,450 15,000 15,300 15,606 Transient Occupancy Tax (101) 770,112 815,394 777,495 793,045 808,906 Short Term Rentals T.O.T. (101) 266,664 316,213 183,600 275,000 288,750 Governmental /Educational Access (213) 194,816 204,695 179,392 425,895 425,895 Department Revenue Subtotal 3,602,636 4,265,072 4,706,468 4,837,259 4,947,415 Other General Fund Support 7,623,106 6,847,983 7,188,037 6,332,762 6,432,183 Total 11, 225, 742 11,113, 055 11, 894, 505 11,170, 021 11, 379, 598 4 -11 *AT ,11►U11r11 Sol a,W_1011 FUND: GENERAL Fund Number: 101 Division Title: LEGISLATIVE/ CITY COUNCIL Division Number: 10300 DIVISION RESPONSIBILITIES: This division funds the general legislative and policy making expenses for the City including costs associated with supporting the City Council. This division also covers the City's legislative advocacy, and annual memberships in the League of California Cities (LCC), the San Diego Association of Governments (SANDAG), and the Local Agency Formation Commission (LAFCO). CORE SERVICES: • Provide policy direction for the City • Attend Council meetings to conduct City business and legislation • Participate in regional policy decision - making • Participate in the state legislative process EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 13 -14 FY 14 -15 FY 10 -11 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 232,535 235,219 236,311 245,415 245,523 Materials & Supplies 14,821 12,856 16,190 15,915 17,540 Contracts & Services 88,049 84,915 128,250 125,200 129,200 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 335,405 332,990 380,751 386,530 392,263 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Council Members 5.00 5.00 5.00 5.00 5.00 City Council Secretary 1.00 1.00 1.00 1.00 1.00 Total Positions 6.00 6.00 6.00 6.00 6.00 Note: The five Council Members are not included in other summaries of Personnel. 4 -12 *AT ,11►U]1rI1 Sol a,W_1011 Page 2 FUND: GENERAL Fund Number: 101 Division Title: LEGISLATIVE /CITY COUNCIL Division Number: 10300 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FURNITURE /FIXTURES <$5K OTHER SUPPLIES Total Materials and Supplies Contracts and Services PROFESSIONAL SERVICES INTERAGENCY AGREEMENTS REIMBURSEMENT PROGRAMS COMMUNICATIONS PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 11 -12 & 12 -13 Accomplishments: 1. Completed construction of Fire Station #2 (Cardiff). 2. Began construction of Encinitas Community Park. 3. Completed construction of Moonlight Beach Restroom /Concession Building. 4. Opened Fire Station #6 (Olivenhain). 5. Facilitated beach sand replenishment of 259,000 cubic yards through SANDAG. 6. Maintained City's AA+ credit rating for revenue bonds and AAA Standard & Poors rating. 7. Successfully recruited a new City Manager. Maior Proiects in the Uxomina Two -Year Period (FY13 -14 & FY14 -15) Include: FY 13 -14 FY 14 -15 500 500 515 540 0 1,000 14,900 15,500 15,915 17,540 50,000 50,000 42,900 45,150 9,000 9,000 4,300 4,300 500 500 300 300 18,200 19,950 125,200 129,200 1. Continue commitment to citizen involvement in public decision making process. 2. Promote opportunities for City Commissions and Committees to provide updates to City Council. 3. Complete construction of Phase 1 of the Encinitas Community Park. 4. Participate in regional governance /infrastructure decision making. 5. Complete the City's Strategic Plan. 4 -13 EXPENDITURE PLAN Fund: GENERAL Fund Number: 101 Division Title: COMMUNITY GRANT PROGRAM Division Number: 10301 DIVISION RESPONSIBILITIES: This Division accounts for the projects funded by Council to assist non - profit community organizations in accomplishing community projects and programs for Encinitas residents. CORE SERVICES: • Managing the City's Community Grant Program EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -14 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Contributions 53,313 60,219 75,000 75,000 75,000 Total 53,313 60,219 75,000 75,000 75,000 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -14 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: COMMUNITY GRANT PROGRAM Division Number: 10301 MAJOR NON - PERSONNEL EXPENSE ITEMS: Capital Outlay /Contributions CONTRIBUTIONS - GENERAL Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 75,000 75,000 75,000 75,000 FY 11 -12 & 12 -13 Accomplishments: 1. The City Council recognizes the value of an ongoing program through which non - profit organizations. have a means of requesting funding from the City to accomplish community projects or programs. 2. Mizel Family Foundation donated $65,000 to the City in FY 11 -12 and $75,000 in FY 12 -13 in a dollar for dollar matching grant program. 3. City provided $65,000 to community organizations from City funds in FY 11 -12 and $75,000 in FY 10 -11. 4. With Mizel donation, total available funding was $130,000 in FY 11 -12 and $150,000 in FY 12 -13. Manor Protects in the Upcoming Two -Year Period (FY 13 -14 & FY 14 -15) Include: 1. Leverage the Mizel Family Foundation's annual commitment to match dollar- for - dollar, up to $75,000 per year, the City's annual allocation in the Community Grant Program to support civic and arts projects and programs. 2. Continue efforts to meet community organizations' funding requests from the City to accomplish civic and arts projects and programs within the City. 4 -15 *AT ,11►U11r11 Sol a,W_1011 FUND: GENERAL Fund Number: 101 Division Title: LEGAL SERVICES Division Number: 10302 DIVISION RESPONSIBILITIES: City Attorney operates under a contract approved by City Council by resolution. The Contract City Attorney serves at the pleasure of City Council and provides legal services at all regular meetings of City Council, Planning Commissions, Boards and provides legal advice to staff upon request of the City Manager. The City Attorney budget includes costs for the City Attorney's retainer, additional legal miscellaneous services, professional development, vehicle allowance and for library and computer resources. The budget also includes additional miscellaneous services provided by outside legal counsel for special projects for the City. All other attorney expenses to include public liability and workers' compensation legal costs are budgeted in the Risk Management Department's 113 Insurance Fund budget. CORE SERVICES: • Provides legal service to Council and Staff on City related business • Attends Council and Commission meetings • Represents City in litigation matters and hires consultant attorneys • Reviews agreements and contracts • Provides legal updates to City and Staff EXPENDITURE SUMMARY: Total 290,145 375,243 323,500 308,500 308,500 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. Legal services are provided by contract. 4 -16 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 2,000 2,000 2,000 2,000 2,000 Contracts & Services 288,145 373,243 321,500 306,500 306,500 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 290,145 375,243 323,500 308,500 308,500 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. Legal services are provided by contract. 4 -16 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: LEGAL SERVICES Division Number: 10302 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES Total Materials and Supplies Contracts and Services LEGAL CONTRACTS - OTHER LEGAL CONTRACTS - CITY ATTORNE LEGAL CONTRACTS - CITY ATTORNE TRAVEL & MILEAGE TRAINING & PROFFESIONAL DEVELOPMENT Total Contracts and Services 4 -17 FY 13 -14 FY 14 -15 2,000 2,000 2,000 2,000 93,000 93,000 93,000 93,000 112,000 112,000 8,500 8,500 0 0 306,500 306,500 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CITY MANAGER Division Number: 20310 DIVISION RESPONSIBILITIES: The City Manager is the administrative head of the City, reporting directly to City Council and guiding the implementation of their policies. The City Manager provides overall organizational leadership to ensure the effective daily delivery of services and implementation of capital improvements. The City Manager's Office is responsible for regional government coordination, economic development, legislative tracking, public arts program, public relations, citizen assistance, law enforcement contract administration, and city -wide resource allocation. CORE SERVICES: • Planning the City Council meeting agenda with the Mayor • Regional government coordination and interaction through the League of California Cities, City and County Manager's Association, and Contract Law Enforcement Technical Advisory Committee. • Implementing city -wide administrative policies and procedures • Providing administrative direction for City departments and special districts • Public relations, citizen assistance and complaint resolution • Managing economic development contracts (DEMA, Leucadia 101, Cardiff 101,etc) • Law enforcement contract administration • Legislative Tracking EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 565,613 688,940 761,486 872,216 875,534 Materials & Supplies 325 566 1,500 10,500 3,500 Contracts & Services 32,496 12,081 19,100 26,110 23,560 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Intern Total 598,434 701,587 782,086 908,826 902,594 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed City Manager 1.00 1.00 1.00 1.00 1.00 Deputy City Manager 1.00 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Communications Specialist 0.00 0.00 0.00 1.00 1.00 Executive Secretary 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 4.50 4.50 4.50 5.50 5.50 1511 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CITY MANAGER Division Number: 20310 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies Books and Subscriptions Office Supplies and Furniture Contracts and Services Travel & Meetings Training, Memberships, Mileage Telephone and Printing Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FY 11 -12 & 12 -13 Accomplishments: 1. Facilitiated development and completion of the grade- separated pedestrian crossing at Santa Fe Dr. with San Diego Association of Governments and North County Transit District. 2. Completed 2012 Citizen Survey and presented to Council. 3. Negotiated a new five -year agreement for law enforcement services with San Diego County Sheriff. 4. Installation of two electric vehicle charging stations in commuter parking lot at southwest corner of Vulcan Ave. and E St. 5. Initiated a Council- driven strategic planning process. 6. Establishment of "Direct Connect' City Manager /Employee communication sessions. 7. Recruitment ans selection of six department director vacancies. 8. Facilitated continued General Plan Update process. 9. Facilitated Encinitas Community Park/Moonlight Beach Improvement implementation and funding process. Maior Proiects in the UDcomina Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Complete the City Council Strategic Planning /Goal Setting process. 2. Complete the General Plan Update. 3. Complete the Encinitas Community Park. 4. Implement Public Works /Engineering Departments consolidation. 5. Implement improvements to the Fire Management Services contract 6. Continue to work on the sand replenishment program. 7. Opended Fire Station # 6 in Olivenhain. 4 -19 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ARTS ADMINISTRATION Division Number: 20311 DIVISION RESPONSIBILITIES: Develop and implement strategies to carryout the City of Encinitas Arts Master Plan; develop programs in the visual, performing, and literary arts, arts education and advocacy, and develop arts venues; manage the City's Public Art Program and Civic Arts Program; apply for grants and develop fundraising strategies; Manage the City's Community Grant Program; prepare, negotiate, and process contracts with Civic and Arts organizations; serve as staff liaison to the Commission for the Arts; manage the arts and community website EncinitasLIVE.com, develop and distribute the monthly Encinitas Arts & Events Calendar and the weekly This Week in Encinitas email to the community, and serve as arts liaison among artists, art organizations, the general public, and other City departments. CORE SERVICES: • Manage the Civic Arts Program: 32 exhibits and 66 concerts annually, Encinitas Arts Festival and arts education pro Develop concerts and plays by local arts organizations as after -hours events at the Encinitas Library • Prepare, negotiate and process contracts with Civic and Arts organizations • Develop & implement strategies for the Arts Master Plan, Public Arts Program and Civic Arts Program • Seek grants and other funding for City and community arts programs • Manage the arts and community website: EncinitasLIVE.com • Serve as staff liaison to the Commission for the Arts • Manage the City of Encinitas and Mizel Family Foundation Community Grant Program EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed Arts Administrator 1.00 1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 1.00 4 -20 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 124,026 128,019 132,931 128,073 128,159 Materials & Supplies 266 778 1,300 1,300 1,300 Contracts & Services 17,290 20,466 21,125 34,835 34,925 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Contributions 0 0 9,000 0 0 Total 141,582 149,263 164,356 164,208 164,384 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed Arts Administrator 1.00 1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 1.00 4 -20 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ARTS ADMINISTRATION Division Number: 20311 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts and Services PRINTING AND BINDING FY 13 -14 FY 14 -15 Materials & Supplies 1,750 OFFICE SUPPLIES 200 200 BOOKS AND SUBSCRIPTIONS 200 200 FURNITURE /FIXTURES < $5K 0 0 OTHER SUPPLIES 900 900 Total Materials and Supplies 1,300 1,300 Contracts and Services PRINTING AND BINDING 250 250 TRAVEL & MILEAGE 1,750 TRAINING AND PROFESSIONAL DEVELOPMENT 2,175 3,075 OTHER PURCHASED SERVICES 30,660 31,600 Total Contracts and Services 34,835 34,925 Capital Outlay /Contributions CONTRIBUTIONS - GENERAL 0 0 Total Capital Outlay 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Implementation of the Arts Master Plan through the Civic Arts Program: Performing Arts, started three new concert serf, Wednesdays @ Noon (52 weekly concerts), iPalpiti Music Festival (4 ticketed concerts), Music By The Sea (10 ticketed concerts) Visual Art: presented 33 exhibits by local artists at City Hall and Encinitas Library; Arts Education: presented four hands -on workshops for children and adults at the Encinitas Library. 2. Implementation of the Public Art Policy: installed of the Encinitas Child. 3. Established the monthly Encinitas Arts & Events Calendar distributed at City Hall, Encinitas & Cardiff Library, Community Center, and MainStreet Associations, and established "This Week In Encinitas" email sent weekly to subscibers. 4. Hired part -time Arts Intern position to support Arts projects and programs. 5. Developed procedures to allow after -hours rental of Library Community Room for arts programs, and contracted an on -call facility attendant to manage rentals. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue implementation of Arts Master Plan through the Civic Arts Program: 33 exhibits, 66 concerts, arts education and advocacy, promoting use of existing arts venues and public art program. 2. Transition content on EncinitasLIVE.com to the City's website and expand arts pages and services. 3. Expand arts programming and after -hours rentals at Encinitas Library Community Room. 4. Continue implementation of the City of Encinitas and Mizel Family Foundation Community Grant Program. 5. Continue to research available grant funding for City projects and Encinitas non - profit organizations. 6. Establish changing exhibits and install artwork at the Encinitas Community & Senior Center. 7. Develop a plan for a City -owned Visual and Performing Arts Center. 8. Expand the Encinitas Arts Festival, a showcase for K -14 arts education. 4 -21 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ECONOMIC DEVELOPMENT Division Number: 20312 DIVISION RESPONSIBILITIES: The Economic Development Division was created by City Council to evaluate, plan and implement economic development priority projects and support existing services that promote city -wide economic improvement. CORE SERVICES: • Evaluate, plan and implement economic development priority services and projects • Support existing services that promote city -wide economic improvement EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -22 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 184,245 182,000 182,500 185,500 185,500 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 184,245 182,000 182,500 185,500 185,500 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -22 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ECONOMIC DEVELOPMENT Division Number: 20312 MAJOR NON - PERSONNEL EXPENSE ITEMS: ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Highway 101 Corridor Coordinator Program and General Plan Update facilitation. 2. Implemented Cardiff 101 Mainstreet Association management service agreement. 3. Continued support of Downtown Encinitas Mainstreet Association's (DEMA) management service agreement. 4. Support of Leucadia 101 Mainstreet management services agreement and successful certification process. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Highway 101 Corridor Coordinator contractual support. 2. Continue management services agreements with DEMA, Leucadia 101 Mainstreet and Cardiff 101 Mainstreet orgs. 3. Support Cardiff 101 Mainstreet Association certification efforts. 4. Seek business and visitors services opportunities that encourage city -wide economic development. 5. Develop economic development strategies as part of General Plan update. 4 -23 FY 13 -14 FY 14 -15 Contracts and Services Contractual: PROFESSIONAL SERVICES CONTRACT 178,000 178,000 TECHNICAL SERVICE CONTRACTS 0 0 INTERAGENCY AGREEMENTS 7,000 7,000 PRINTING AND BINDING 500 500 Total Contracts and Services 185,500 185,500 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Highway 101 Corridor Coordinator Program and General Plan Update facilitation. 2. Implemented Cardiff 101 Mainstreet Association management service agreement. 3. Continued support of Downtown Encinitas Mainstreet Association's (DEMA) management service agreement. 4. Support of Leucadia 101 Mainstreet management services agreement and successful certification process. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Highway 101 Corridor Coordinator contractual support. 2. Continue management services agreements with DEMA, Leucadia 101 Mainstreet and Cardiff 101 Mainstreet orgs. 3. Support Cardiff 101 Mainstreet Association certification efforts. 4. Seek business and visitors services opportunities that encourage city -wide economic development. 5. Develop economic development strategies as part of General Plan update. 4 -23 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: HUMAN RESOURCES Division Number: 20320 DIVISION RESPONSIBILITIES: This Division is responsible for providing a human resources management system which supports managers and City Council in the delivery of public services while assuring that the City has a skilled and competent workforce. The division is responsible for maintenance of a personnel system that is consistent with established policies, procedures, sound professional practices and the law. The division conducts all City and District recruitments; administers employee performance evaluation, classification, compensation, and benefits programs; labor relations; and coordinates staff training opportunities. CORE SERVICES: • Recruit and retain a skilled and competent workforce • Work with City departments to provide high quality personnel services • Foster positive labor relations • Assure legal compliance and best practices • Implement and comply with council policy, legal standards, and labor agreements EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 735,567 759,124 647,784 666,618 683,104 Materials & Supplies 3,008 2,168 4,000 3,750 3,750 Contracts & Services 107,059 92,545 156,083 117,796 116,696 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total Positions Total 845,634 853,837 807,867 788,164 803,550 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II (Personnel Officer) 1.00 1.00 1.00 1.00 1.00 Human Resources Supervisor 1.00 1.00 1.00 1.00 1.00 Human Resources Analyst I, 11, III 3.15 3.15 2.15 2.15 2.15 Human Resources Technician I, II 0.50 0.50 1.20 1.20 1.20 Program Assistant I, 11, 1112 &3 0.70 1.00 0.00 0.00 0.00 Total Positions 6.35 6.65 5.35 5.35 5.35 ' FY 12 -131.0 FTE Human Resources Analyst, I, II, II &.3 FTE Human Resources Technician I, II, III moved to Finance 2 FY 12 -13 .70 FTE Program Assistant I, II, III increased .3 FTE to 1.0 FTE 2' FY 12 -13 .70 FTE Program Assistant I, II, III reclassified to Human Resources Technician I, II, III 4 -24 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: HUMAN RESOURCES Division Number: 20320 MAJOR NON - PERSONNEL EXPENSE ITEMS: WAICINE,!WME,mb'7 Materials & SuDDIies OFFICE SUPPLIES 250 250 BOOKS AND SUBSCRIPTIONS 1,625 1,625 FURNITURE /FIXTURES 0 0 OTHER SUPPLIES 1,875 1,875 Total Materials and Supplies 3,750 3,750 Contracts and Services PROFESSIONAL SERVICES CONTRACT 0 0 LEGAL CONTRACTS 3,175 3,175 TECHNICAL SERVICES CONTRACTS 30,800 30,800 INTERAGENCY AGREEMENTS 23,421 23,421 REIMBURSEMENT PROGRAMS 21,000 21,000 SPECIAL CERTIFICATIONS /LICENSE 6,500 6,500 COMMUNICATIONS 600 600 ADVERTISING 12,000 12,000 PRINTING AND BINDING 1,800 1,800 TRAVEL & MILEAGE 5,750 4,650 12,750 TRAINING AND PROFESSIONAL DEVELOPMENT 12,750 Total Contracts and Services 117,796 116,696 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Negotiated and implemented a successor agreement (Memorandum of Understanding) with the Encinitas Firefighters' Association (EFA) bargaining unit- expires December 31, 2015. 2. Negotiated and imposed terms and conditions of employment on Service Employees International Union (SEIU) bargaining unit. Imposed on 8/22/2012. 3. Complied with state mandated training on harassment prevention. 4. Began the conversion process to the new Human Resources Information System (HRIS). 5. Continued to provide quality customer service. Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Negotiate and implement a successor agreement to the Terms and Conditions of Employment with the Service Employees International Union (SEIU) bargaining unit. 2. Comply with state mandated training on harassment prevention. 3. Finalize the conversion of the current Human Resources Information System (HRIS). 4. Continue to provide quality customer service. 5. Implement online recruitment and applicant tracking software. 4 -25 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.) Division Number: 20330 DIVISION RESPONSIBILITIES: IT is responsible for managing the City's comprehensive technical infrastructure to ensure that secure and reliable technical resources are available for City services. The department is further responsible for planning, implementation and management of the City's government business applications, websites, and online applications. IT helps staff leverage technology to provide better services to the public, promote increased citizen participation in government, and improve work productivity. IT also overse es the Government Educational Access Fund, and manages associated projects and operations. CORE SERVICES: • Strategic technology planning and implementation • Network administration including performance monitoring, security and account management • Technical infrastructure administration, support and maintenance including servers, PC's, email, desktop software, file /prinUMFD management • Data backup /recovery, business continuity, capacity planning • Phone and voicemail system administration, support and maintenance including Call Manager and a -911 • City wireless phone support, including smart phone server and citywide wireless plan administration • Facility and office relocation technology planning • New system and technology training • City e- newsletter oversight EXPENDITURE SUMMARY: • Technical support through citywide Help Desk • Pre - purchase technology acquisition consulting to departments • Technology usage policy and procedure development • Hardware /software asset, licensing and media management • Request for Proposal development • Website and online services development, implementation, administration, support and maintenance • Business application evaluation and implementation including interface and report development. • Business application administration, support and maintenance, including upgrades /enhancements and database administration • Work flow analysis and reengineering assistance across departments • Vendor contract development and negotiation; support and maintenance contract review and negotiation FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 DepUManager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 889,096 995,589 1,012,698 1,026,532 1,030,261 Materials & Supplies 74,073 70,058 74,700 73,300 73,300 Contracts & Services 321,630 355,241 327,726 463,571 463,571 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Lease Payments 0 64,648 40,000 80,000 80,000 Information Technology Supervisor Total 1,284,799 1,485,536 1,455,124 1,643,403 1,647,132 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Chief Information Officers 0.00 0.00 0.00 0.75 0.75 Department Manager I, 11 0.75 0.75 0.75 0.00 0.00 Information Technology Project Manager 1.00 0.00 0.00 0.00 0.00 Information Technology Supervisor 0.00 2.00 2.00 2.00 2.00 Information Technology Analyst I, 11, 1112 Information Technology Technician 1, 112 Total Positions 5.00 4.00 4.00 5.00 5.00 1.00 1.00 1.00 0.00 0.00 7.75 7.75 7.75 7.75 7.75 ' FY 13 -14 Department Manager I, II title changed to Chief Information Officer 2 FY 13 -141.0 FTE IT Technology Technician I, 11 proposed reclass to an IT Technology Analyst, I, 11, II 4 -26 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: INFORMATION TECHNOLOGY (I.T.) Division Number: 20330 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FURNITURE /FIXTURES < $5K COMPUTER HARDWARE & SOFTWARE Contracts and Services PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS INFORMATION TECHNOLOGY CONTRACT COMMUNICATIONS TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Capital Outlay /Lease Payments LEASE EXPENSE Total Materials and Supplies Total Contracts and Services Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 8,000 8,000 0 0 65,300 65,300 73,300 73,300 15,000 15,000 42,360 42,360 357,098 357,098 30,920 30,920 600 600 17,593 17,593 463,571 463,571 80,000 80,000 80,000 80,000 FY11 -12 & 12 -13 Accomplishments: 1. Implemented Tyler Munis Enterprise Resource Planning (ERP) system Financials, Cashiering, custom reports, and associated business process improvements. 2. Upgraded to Windows Operating System 7 and Microsoft Office 2010 citywide. 3. Implemented Help Desk system and internal service improvements. 4. Implemented new City website, search process, e- subscription service and e- newsletter for improved public access. 5. Upgraded the City email system. 6. Implemented fiber network to Public Works facility in support of secondary emergency operations center. 7. Implemented a cloud- hosted online Class registration system for PCI- compliance and improved functionality. 8. Implemented automated CalPERS reporting. 9. Upgraded the nuisance (false) alarm system. 10. Implemented network and phone requirements for firestation 6 and firestation 2. 11. Received Municipal Information Systems Association of California (MISAC) Award for Excellence in IT Practices in 2011 and 2012. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Implement ERP system for Human Resources and Payroll. Analyze /improve business processes. 2. Transition current I -Net fiber optic network to hybrid Fiber /IP network. 3. Upgrade underperforming Multifunction Printers. 4. Continue enhancements to City website and online services. 5. Upgrade end -of -life /end -of- support VoIP (Voice over IP) phone system servers. 6. Complete reorganization of document management system directory structure for improved public access. 7. Begin permitting system implementation and process improvements (with GIS). 4 -27 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S.) Division Number: 20331 DIVISION RESPONSIBILITIES: The GIS Division is responsible for the design, implementation, and management of the City's enterprise geographic information system (GIS). GIS includes the software applications, hardware, and comprehensive spatial data that departments rely on to support day -to -day operations, decision - making, and planning. Public access to location -based data is enabled through the City website. CORE SERVICES: • GIS strategic program planning and development • GIS enterprise database modeling and development. Data holdings include: Land Records (subdivisions, parcels, lots, ROW, vacations, dedications, easements, addresses, etc) the City's above - ground assets (signs, trees, hydrants, traffic signals, road striping, trails, etc), the City's below - ground infrastructure (storm ,water, and sewer pipes, outlets, valves, manholes, etc) and other data such as district boundaries, zoning, points of interest, etc. • GIS enterprise database population through reading /interpreting as -built plans, field work using GPS, advanced measurement input, and digitizing on orthophotography • GIS enterprise database maintenance and quality control through coordinated cross - departmental work flows, field data capture /verification, and the adherence to strict standards and procedures • Conversion of paper /tabular records to digital for consumption by enterprise applications • Expert analysis and assistance regarding enterprise data standards, data management and cross - departmental maintenance procedures • GIS data analysis and decision - support • Web application implementation and support for staff and the public • Business application implementation and support, including work order /inspection support • Request for Proposal development • Ad hoc support requests for staff, City consultants, and citizens such as maps, data extracts, and mailings • City staff training on GIS and related applications • Application upgrades and enhancements • Departmental and cross - departmental work flow analysis and reengineering assistance for enterprise business process improvement (i.e. efficiency, transparency, customer service) • GIS integration with other City enterprise systems / business applications EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 Internal Cost Allocation Capital Outlay Total 584,400 607,992 625,985 627,412 636,595 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Chief Information Officer' 0.00 0.00 0.00 0.25 0.25 Department Manager I, II' I.T. Supervisor (GIS) I.T. Project Manager(GIS) I.T. Project Manager I, II G.I.S. Analyst I, II, III 0.25 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 498,696 507,247 532,385 534,914 543,513 Materials & Supplies 5,771 8,896 5,000 6,000 6,000 Contracts & Services 79,933 91,849 88,600 86,498 87,082 Internal Cost Allocation Capital Outlay Total 584,400 607,992 625,985 627,412 636,595 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Chief Information Officer' 0.00 0.00 0.00 0.25 0.25 Department Manager I, II' I.T. Supervisor (GIS) I.T. Project Manager(GIS) I.T. Project Manager I, II G.I.S. Analyst I, II, III 0.25 0.25 0.25 0.00 1.00 1.00 0.00 0.00 0.00 2.00 1.00 1.00 2.00 2.00 2.00 Total Positions 4.25 1 FY 13 -14 Department Manager I, II title changed to Chief Information Officer 4 -28 0.00 0.00 1.00 1.00 0.00 0.00 1.00 1.00 2.00 2.00 4.25 4.25 4.25 4.25 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: GEOGRAPHIC INFORMATION SYSTEMS (G.I.S) Division Number: 20331 MAJOR NON - PERSONNEL EXPENSE ITEMS FY 13 -14 FY 14 -15 Materials & Supplies OFFICE SUPPLIES 4,000 4,000 FUEL 0 0 FURNITURE /FIXTURES <$5K 1,000 1,000 COMPUTER HARDWARE & SOFTWARE 1,000 1,000 Total Materials and Supplies 6,000 6,000 Contracts and Services PROFESSIONAL SERVICES CONTRACT 35,360 35,360 INFORMATION TECHNOLOGY CONTRAC 44,868 45,452 TRAVEL & MILEAGE 0 0 TRAINING AND PROFESSIONAL DEVE 6,270 6,270 Total Contracts and Services 86,498 87,082 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Within the Cityworks Server project (upgrade the City's work order management system to web -based and improve associated workflow processes), completed RFP /contract process, planning and requirements gathering, and migrations for Fire, Wastewater and Streets. 2. Implemented My Encinitas on the City website, an interactive application enabling public access to information on city services, points of interest and infrastructure related to an Encinitas street address. 3. Within easement mapping project, completed 30% of overall covenants, vacations and subdivision /parcel /plat maps. 4. Implemented online access to Engineering drawings. Completed Engineering drawing scan, search and retrieval workflow enhancements for staff. 5. Developed reports against GIS and the work order management system to assist management with cost reporting and budgeting, work measures, and regulatory compliance, and to assist staff with quality control of data entry. 6. Completed integration of GIS with the document management system to enable access of Engineering /Water /Park plans, Assessor pages, and County recorded documents directly from the GIS map. 7. Completed layer realignments against new landbase to match the City's accurate boundary line layer (parcels and lots). 8. Began new permitting system planning, work flow analysis, and review of existing data. 9. Completed document management reorganization design to enable more intuitive public access and integration with planned permitting system. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Complete work order management program desktop to web migration and work flow process improvements. 2. Continue easement mapping project. 3. Within the new permitting system project, complete the RFP and selection processes, and begin implementation. 4. Obtain new orthophotography through partnership with surrounding North County agencies. 5. Complete reorganization of document management system directory structure for improved public access (with IT Apps). 6. Complete database changes for Fire pre -plans to match those adopted by the San Diego Regional Public Safety GIS Project (Countywide). 4 -29 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CITY CLERK Division Number: 30350 DIVISION RESPONSIBILITIES: The City Clerk/Director of Legislative Services is appointed by and serves under direction of the City Manager. Responsibilities include: All official municipal records, records management, Council agendas and minutes, municipal elections, legal public notices, Sheriff regulated businesses permits, committees coordination, maintaining Municipal Code, FPPC filings, supplying records and information to City Council, other departments and public. The Clerk also serves as Board Clerk for the San Dieguito Water District, Housing Authority, Finance Authority and Encinitas Ranch Golf Authority. CORE SERVICES: • Coordinate and manage citywide records management program • Prepares agenda packets, minutes, ordinances, resolutions, staff reports • Scans, indexes and files all recorded documents • Responds to public records requests /prepares administrative records in litigation • Publishes legal notices • Maintains amendments Municipal Code, General Plan, Specific Plans, Administrative Manual, Commission Handbook, etc. • Filing agent for all FPPC Reporting documents • Conducts commissions recruitment, maintains attendance records • Updates web page • Primary reception and phone line for City • City's Business Registration program, Sheriff Regulated Permits and other permits • Schedule conference rooms at City Hall and Library • Prepares annual department budget EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 517,736 538,591 531,870 505,157 522,612 Materials & Supplies 11,755 11,916 12,625 13,650 13,650 Contracts & Services 23,181 16,938 26,000 26,360 26,410 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 552,672 567,445 570,495 545,167 562,672 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director /City Clerk 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 1.00 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 2.00 2.00 2.00 2.00 2.00 Total Positions 5.00 5.00 5.00 5.00 5.00 4 -30 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CITY CLERK Division Number: 30350 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials and Supplies OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FURNITURE /FIXTURES <$5K OTHER SUPPLIES Total Materials and Supplies Contracts and Services FY 13 -14 FY 14 -15 6,000 6,000 2,800 2,800 0 0 4,850 4,850 13,650 13,650 TECHNICAL SERVICES CONTRACTS 7,500 7,550 ADVERTISING 5,000 5,000 PRINTING AND BINDING 8,500 8,500 TRAVEL & MILEAGE 3,300 3,300 TRAINING AND PROFESSIONAL DEVELOPMENT 1,060 1,060 OTHER PURCHASED 1,000 1,000 Total Contracts and Services 26,360 26,410 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Successfully completed the November 2012 election. 2. Accepted and processed two citizen initiative petitions. 3. Began working on laserfiche folder reorganization. 4. Updated New Commissioner Manuals and Training. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Reformat City Council / Commission Agendas, Agenda Reports. 2. Update policy /process per Council direction regarding Annual Commission Recruitment. 3. Start planning for 2014 General Municipal Election which will include an elected Mayor, one Council Member, and at lease one initiative. 4 -31 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ELECTIONS Division Number: 30351 DIVISION RESPONSIBILITIES: In election years, the Division handles all phases of municipal and special elections: prepare election resolutions, candidate packets, coordinate with County Registrar of Voters, publish required notices, responsible for obtaining candidate /committee campaign reports, prepare post - election resolutions, swear in elected candidates. Expenses are based on estimates from the County Registrar of Voters. CORE SERVICES: • Conducts / coordinates all municipal elections EXPENDITURE SUMMARY: Total 15,296 6,469 592,272 0 90,000 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -32 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 90 100 0 0 Contracts & Services 15,296 6,379 592,172 0 90,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 15,296 6,469 592,272 0 90,000 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -32 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ELECTIONS Division Number: 30351 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials and Supplies OFFICE SUPPLIES 0 0 0 0 Contracts and Services INTERAGENCY AGREEMENTS 0 90,000 PRINTING AND BINDING 0 0 0 90,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Successfully conducted the November 2012 election. 2. Special Election called and conducted for June 18, 2013. Major Projects in the Upcoming Two -Year Period (FY13 -14 and FY14 -15) 1. Start planning for 2014 General Municipal Election which will include an elected Mayor, one Council Member, and at least one initiative. 4 -33 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FINANCIAL SERVICES Division Number: 40360 DIVISION RESPONSIBILITIES: Finance is responsible for managing the City and Districts' fiscal resources in order to protect and enhance the financial position and assure adequate resources are provided for City and District services. The department is further responsible for financial services and management information through the maintenance of budgeting, accounting and investments to other City divisions and Funds. CORE SERVICES: • Accounts Payable • Purchasing • Accounts Receivable • Accounting • Payroll • Investing • Capital Project Tracking • Auditing • Collections • Cashiering EXPENDITURE SUMMARY: • Cash Management • Debt Management • Budgeting /Fiscal Planning • Applicant Deposits • Encinitas Ranch Golf Authority PERSONNEL DETAIL (Number of Positions) Position Titles: FY 10 -11 Actual FY 11 -12 Actual FY 13 -14 FY 12 -13 Dept/Manager Approved Proposed FY 13 -14 FY 14 -15 1.00 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 1,177,090 1,214,920 1,415,693 1,501,146 1,527,526 Materials & Supplies 1,239 2,802 1,700 1,950 1,950 Contracts & Services 148,624 210,474 262,715 205,480 205,830 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 1,326,953 1,428,196 1,680,108 1,708,576 1,735,306 PERSONNEL DETAIL (Number of Positions) Position Titles: FY 10 -11 Actual FY 11 -12 Actual FY 13 -14 FY 12 -13 Dept/Manager Approved Proposed FY 14 -15 Dept/Manager Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Finance Manager I, 11, III 3.00 3.00 3.00 3.00 3.00 Management Analyst I, 11, 111' 0.50 0.50 0.00 0.00 0.00 Finance Analyst 1,11,1112 2.00 2.00 3.00 3.00 3.00 Accountant 1, 11 1.40 1.40 1.40 1.40 1.40 Finance Technician 1, 11, 1113 3.20 3.20 4.20 4.20 4.20 Total Positions 11.10 11.10 12.60 12.60 12.60 ' FY12 -13 Reclassification of .50 Management Analyst III to Finance Technician I, II, III 2 FY12 -13 Move 1.00 FTE Human Resources Analyst II from HR to 1.00 FTE Finance Analyst II in Finance 3 FY12 -13 Move .30 FTE Human Resources Technician from HR to .30 FTE Finance Technician in Finance 4 -34 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FINANCIAL SERVICES Division Number: 40360 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY11 -12 & 12 -13 Accomplishments: 1. Developed the City's 2 -Year Operating Budget and 6 Year Financial Plan and Capital Improvement Program utilizing a modified Zero -Based budget methodology. 2. Submitted the FY11 -12 Operating Budget to the California Society of Municipal Finance Officers ( CSMFO) and successfully received the Excellence in Operating Budget Award. 3. Submitted the 6 Year Financial Plan and Capital Improvement Program to the California Society of Municipal Finance Officers ( CSMFO) and successfully received the Excellence in Capital Budgeting award for Fiscal Years FY11 -2012 through FY16 -17. 4. Prepared the Comprehensive Annual Financial Report (CAFR) and submitted for an award to the Governmental Finance Officers Association (GFOA) for FY10 -11 and FY 11 -12. Successfully received the awards for FY2011. Awaiting results for FY2012. 5. Arranged lease financing for two replacement fire engines. 6. Issued $8 million of lease revenue bonds for the construction of the Encinitas Community Park. 7. Issued refunding bonds for the Encinitas Ranch Golf Course which included $1 million of new funding for golf course improvements. 8. Issued refunding bonds for the City of Encinitas Community Facilities District #1 (CFD #1) which saves homeowners and businesses approximately $170,000 per year. 9. Implemented the Finance and Cashiering Modules of the Enterprise Resource System to replace H.T.E. 10. Completed the required actuarial analysis for OPEB (Other Post Employment Benefits). Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY 14 -15) Include: 1. Participate in the City's Strategic Planning Process. 2. Develop and update the City's 2 Year Operating Budget utilizing a modified Zero -Based budget methodology. 3. Develop and update the City's 6 Year Financial Plan and Capital Improvement Program. 4. Submit the 2 year Operating Budget and the Capital Improvement Program and Financial Plan to CSMFO for an award. 5. Prepare the CAFR (Comprehensive Annual Financial Report) and submit to GFOA for an award. 6. Implement the Payroll Module of the Enterprise Resource System to replace H.T.E. 7. Implement decentralized bar code labeling for Accounts Payable. 8. Review /update Development Processing Fees and Cost Allocation Study. 9. Institute enhanced financial reporting capabilities through the utilization of the new MUNIS financial system. 4 -35 FY 13 -14 FY 14 -15 Materials & Supplies OFFICE SUPPLIES 500 500 BOOKS AND SUBSCRIPTIONS 850 850 FURNITURE /FIXTURES < $5K 600 600 Total Materials and Supplies 1,950 1,950 Contracts and Services PROFESSIONAL SERVICES CONTRACT 177,225 177,225 INFORMATION TECHNOLOGY CONTRACT 7,000 7,350 COMMUNICATIONS 1,000 1,000 ADVERTISING 700 700 PRINTING AND BINDING 4,930 4,930 TRAVEL & MILEAGE 11,700 11,700 TRAINING AND PROFESSIONAL DEVELOPMENT 2,925 2,925 Total Contracts and Services 205,480 205,830 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Developed the City's 2 -Year Operating Budget and 6 Year Financial Plan and Capital Improvement Program utilizing a modified Zero -Based budget methodology. 2. Submitted the FY11 -12 Operating Budget to the California Society of Municipal Finance Officers ( CSMFO) and successfully received the Excellence in Operating Budget Award. 3. Submitted the 6 Year Financial Plan and Capital Improvement Program to the California Society of Municipal Finance Officers ( CSMFO) and successfully received the Excellence in Capital Budgeting award for Fiscal Years FY11 -2012 through FY16 -17. 4. Prepared the Comprehensive Annual Financial Report (CAFR) and submitted for an award to the Governmental Finance Officers Association (GFOA) for FY10 -11 and FY 11 -12. Successfully received the awards for FY2011. Awaiting results for FY2012. 5. Arranged lease financing for two replacement fire engines. 6. Issued $8 million of lease revenue bonds for the construction of the Encinitas Community Park. 7. Issued refunding bonds for the Encinitas Ranch Golf Course which included $1 million of new funding for golf course improvements. 8. Issued refunding bonds for the City of Encinitas Community Facilities District #1 (CFD #1) which saves homeowners and businesses approximately $170,000 per year. 9. Implemented the Finance and Cashiering Modules of the Enterprise Resource System to replace H.T.E. 10. Completed the required actuarial analysis for OPEB (Other Post Employment Benefits). Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY 14 -15) Include: 1. Participate in the City's Strategic Planning Process. 2. Develop and update the City's 2 Year Operating Budget utilizing a modified Zero -Based budget methodology. 3. Develop and update the City's 6 Year Financial Plan and Capital Improvement Program. 4. Submit the 2 year Operating Budget and the Capital Improvement Program and Financial Plan to CSMFO for an award. 5. Prepare the CAFR (Comprehensive Annual Financial Report) and submit to GFOA for an award. 6. Implement the Payroll Module of the Enterprise Resource System to replace H.T.E. 7. Implement decentralized bar code labeling for Accounts Payable. 8. Review /update Development Processing Fees and Cost Allocation Study. 9. Institute enhanced financial reporting capabilities through the utilization of the new MUNIS financial system. 4 -35 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CENTRAL SERVICES Division Number: 90900 DIVISION RESPONSIBILITIES: This division is for the collection of expenses which are not attributable to a specific department and are used to support the entire City and certain District operations. Some of the expenses accounted for are office supplies, postage service, and printing. CORE SERVICES: • Purchase Central Supplies • Provide purchasing support to other departments EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Finance Technician I, II, III Total Positions 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 4 -36 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 59,048 63,649 72,014 70,526 72,161 Materials & Supplies 93,939 61,434 99,600 95,000 95,000 Contracts & Services 89,803 68,847 70,380 77,350 73,398 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Debt Service 68,950 0 0 0 0 Total 311,740 193,930 241,994 242,876 240,559 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Finance Technician I, II, III Total Positions 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 4 -36 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CENTRAL SERVICES Division Number: 90900 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES POSTAGE FURNITURE /FIXTURES < $5K OTHER SUPPLIES Total Materials and Supplies Contracts and Services PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS REPAIR AND MAINTENANCE RENTALS COMMUNICATIONS PRINTING AND BINDING TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 35,500 35,500 54,000 54,000 2,500 2,500 3,000 3,000 95,000 95,000 12,700 12,700 5,000 5,000 8,950 8,950 2,470 2,518 34,000 34,000 13,500 9,500 730 730 77,350 73,398 FY11 -12 & 12 -13 Accomplishments: 1. Updated the purchasing policies and procedures for City and District purchases. 2. Conducted City Wide Purchasing training. 3. Implemented the MUNIS Purchasing module. 4. Developed a Purchase Order Manual to clearly define the procedures for implementing the Purchasing Policy. 5. Created a monthly Finance Newsletter to provide timely informational updates for citywide departments Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Monitor compliance with the City's purchasing policy. 2. Review all city contracts for compliance with the City's purchasing policy. 3. Coordinate and implement environmentally preferred purchasing practices. 4 -37 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: NON - DEPARTMENTAL Division Number: 90901 DIVISION RESPONSIBILITIES: The Non - Departmental division was created to appropriate funds for those activities beneficial on a citywide basis and not directly chargeable to any one department or division. This division includes the funding for OPEB established in FY07 -08, property tax administration and the general fund's share of the cost allocations for fleet maintenance and vehicle replacement. CORE SERVICES: • Monitor OPEB funding and reporting • Monitor numerous City -wide expenditures EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -38 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 1,110,519 803,000 759,820 784,514 784,514 Materials & Supplies 0 0 0 0 0 Contracts & Services 1,503,522 446,889 465,700 375,700 375,700 Internal Cost Allocation 495,321 703,697 1,006,152 568,882 581,624 Capital Outlay /Debt Service 0 332,519 0 0 0 Total 3,109,362 2,286,105 2,231,672 1,729,096 1,741,838 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -38 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: NON - DEPARTMENTAL Division Number: 90901 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts and Services INTERAGENCY AGREEMENTS Internal Cost Allocation: INTERNAL COST ALLOCATION OTHERINTERFUND Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Completed the required actuarial analysis for OPEB (Other Post Employment Benefits). Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Monitor OPEB funding levels and reporting. 4 -39 FY 13 -14 FY 14 -15 375,700 375,700 375,700 375,700 397,041 404,783 171,841 176,841 568,882 581,624 EXPENDITURE PLAN FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Fund Number: 213 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 10313 DIVISION RESPONSIBILITIES: This fund tracks revenues and expenditures for the Governmental /Educational access monies received from franchise agreements. Maintenance for the institutional network (I -Net), the fiber cable which provides voice, data and Internet communications between City facilities, is provided. Support is also provided for the webcasts and telecasts of City meetings and maintenance is provided for the hardware and software necessary for these broadcasts. CORE SERVICES: • Provide I -Net infrastructure support • Provide live and archived webcasts of City meetings • Provide live telecasts on cable television of City meetings • Implement, support and maintain the Council Chambers, broadcast studio and associated hardware and software for webcasts and broadcasts • Supervision and scheduling of the video technicians EXPENDITURE SUMMARY: Total 63,242 44,020 74,718 124,098 142,648 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -40 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 282 4,500 9,500 9,500 Contracts & Services 61,514 42,850 69,330 113,710 132,260 Internal Cost Allocation 1,728 888 888 888 888 Capital Outlay /Transfers 0 0 0 0 0 Total 63,242 44,020 74,718 124,098 142,648 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -40 EXPENDITURE PLAN Page 2 FUND: GOVERNMENTAL EDUCATIONAL ACCESS FUND Fund Number: 213 Division Title: GOVERNMENTAL EDUCATIONAL ACCESS Division Number: 10313 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES REPAIR AND MAINTENANCE SUPPLIE FURNITURE /FIXTURES < $5K COMPUTER HARDWARE AND SOFTWARE Contracts and Services PROFESSIONAL SERVICES CONTRACT INFORMATION TECH CONTRACTS COMMUNICATIONS Internal Cost Allocation: INTERNAL COST ALLOCATION Total Materials and Supplies Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 1,500 1,500 3,000 3,000 0 0 5,000 5,000 9,500 9,500 61,230 72,580 26,380 33,580 26,100 26,100 113,710 132,260 888 888 888 888 FY11 -12 & 12 -13 Accomplishments: 1. Continued to provide live and archived webcasts of City meetings and live broadcasts on cable television. 2. Maintained I -Net infrastructure. 3. Upgraded audio /visual video switcher. 4. Upgraded cameras and video control system. 5. Installed new /larger Council Chambers projector for improved visibility. 6. Upgraded the archiving process in the broadcast studio. 7. Coordinated City meeting broadcasts on AT &T U -Verse government channel. 8. Upgraded monitors at the staff table and podium. 9. Implemented new encoder to encode city broadcasts in a format that enables video viewing on mobile devices. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include 1. Continue to provide live and archived webcasts of City meetings and live broadcasts on cable television. 2. Replace PC computers used for voting in Council Chambers. 3. Implement capital improvements to support city- maintained I -Net. 4 -41 EXPENDITURE PLAN FUND: SELF - INSURANCE Fund Number: 601 Division Title: SELF - INSURANCE ADMINISTRATION Division Number: 20340 DIVISION RESPONSIBILITIES: This division acts as an internal insurance company, providing the City departments, CSD and ESD with coverage for liability, property, vehicles, separation pay and other miscellaneous exposures. Specific City departments or districts pay premium allocations into the 601 Fund from their budgets, as if they were paying a premium to an insurance carrier. The City self - administers the liability Self- Insurance Program. In addition, the division administers the City's Self- Insured Workers Compensation (W /C) and Unemployment Programs. City departments are charged "premiums" based on employee wages as the means for funding these programs. These funds are used to provide services such as claims adjustment, legal defense costs, safety programs, and provides a reserve for payment of claims. Liability for claim exposures of liability, W /C, incurred but not reported claims (IBNR), separation pay, and unemployment claims are backed by a reserve which has a long- range goal of maintaining City $3,210,000 in uncommitted cash assets. At the end of the FY 12 -13, the self- insurance fund reserve is projected to have a combined balance of approximately $2,650,000 with $1,029,000 committed for "worst- case" liability exposure. CORE SERVICES: • Manage Self Insurance Liability, Workers Compensation, Unemployment programs and litigation • Self administer liability claims • Maintain Loss Control Program for City and SDWD • Prepare annual budget, revenue and self- insurance fund analysis • Serve on Council subcommittees as assigned • Respond to requests for information to staff, elected officials, general public, reporters and external agencies • Serve as Board of Director on Multiple Joint Powers Insurancy Authorities representing City and Districts • Manage return to work program • Review contracts city -wide • Provide safety training for City and SDWD • Mitigate and manage risk for City and SDWD • Prepare staff reports, resolutions, ordinances, etc. EXPENDITURE SUMMARY: Total 1,528,520 1,838,223 1,706,077 1,732,665 1,751,057 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II Risk /Safety Analyst I, II, III Program Assistant I, II, III Total Positions 1.00 1.00 1.00 1.00 FY 13 -14 FY 14 -15 1.00 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 329,194 362,064 366,007 387,587 366,709 Materials & Supplies 3,755 3,404 4,240 4,560 4,560 Contracts & Services 1,195,571 1,472,755 1,335,830 1,340,518 1,379,788 Internal Cost Allocation 0 0 0 0 0 Capital OutlayDebt/Transfers 0 0 0 0 0 Total 1,528,520 1,838,223 1,706,077 1,732,665 1,751,057 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Manager I, II Risk /Safety Analyst I, II, III Program Assistant I, II, III Total Positions 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 0.50 2.50 2.50 2.50 2.50 2.50 4 -42 EXPENDITURE PLAN Page 2 FUND: SELF - INSURANCE Fund Number: 601 Division Title: SELF - INSURANCE ADMINISTRATION Division Number: 20340 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS POSTAGE FIELD SUPPLIES FURNITURE /FIXTURES < $5K Contracts and Services PROFESSIONAL SVCS -W /COMP TPA PROFESSIONAL SVCS -LIAB ADJUST PROFESSIONAL SVC -OTHER MISC LEGAL CONTRACTS -CITY LEGAL CONTRACTS - WORKERS COMP TECHNICAL SERVICES CONTRACTS INSURANCE COMMUNICATIONS TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVE CLAIMS EXP- LIABILITY CLAIMS EXP - WORKERS COMP CLAIMS EXP - UNEMPLOYMENT CLAIMS EXP - SEPARATION PYMTS CLAIMS EXP - UNINSURED ASSETS Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 2,000 2,000 1,010 1,010 450 450 1,100 1,100 0 0 4,560 4,560 40,000 43,000 5,000 5,000 10,250 10,250 150,000 150,000 9,000 9,000 28,000 28,000 445,448 479,206 760 760 1,000 3,512 7,560 7,560 200,000 200,000 275,000 275,000 55,000 55,000 101,000 101,000 12,500 12,500 1,340,518 1,379,788 FY11 -12 & 12 -13 Accomplishments: 1. Reviewed alternative insuring options for cost savings under excess workers compensation, liability, property, faithful performance bond and boiler machinery programs, through SANDPIPA. 2. Completed the Records Management update and scanning of all closed files to include liability, insurance and workers compensation. 3. Utilized loss control training dollars from SANDPIPA JPA to provide OSHA required safety training city -wide. 4. Conducted OSHA required safety training for CITY and SDWD. 5. Updated City's Confined Space and conducted training. 6. Increased City Liability self insurance retention (SIR) to $500,000 in place of $150,000 beginning FY 11 -12. Major Projects in the Upcoming Two -Year Period (FY 13 -14 & FY14 -15) Include: 1. Review alternative insuring options for cost savings under excess workers compensation, liability, property, faithful performance bond and boiler machinery programs both for City and SDWD. 2. Provide safety training city -wide to meet OSHA requirements using funding from outside sources to supplement training budget. 3. Continue to maintain strong loss control program to reduce liability and workers compensation exposure. 4. Update ADA transition and self evaluation plans for City and SDWD. 5. Continue analysis of self insured SIR levels and effects on the in -house self insurance funding. 4 -43 This page intentionally left blank Planning & Building Department Department Divisions Customer Service /Administration Current Planning Services Advanced Planning & Housing Services Code Enforcement Services Building Services Department Director Jeff Murphy r W Y M L L r ++ Wa V r n •L Q� Z� L J_ o m U Z Q V Z a Z c Q ZL L Q U J d o > U c a) O f0 = C CL 06 d x c m WE L , d 0 > WCLLUW O3 m O � U � a) as �0) IL 4 -46 N N a) W L}L LL C a3 � U LL a3 a3 N C: C M _ W } d d d% d U Z > O CO CO wQ i ro Q, C a) U O N r: CO a) (n U) Of M z W�- a O O w � o y Z N U U U) U Mn rn aaC) QC QC N o C N C C Q 0) C C m 0 O O c� a a 0 C CL 0 U U) U) M 4 -46 N N - O O �� >- L}L LL LL } LL CO CO 06 i ro Q, C a) U O N r: CO a) (n co z E O O A ` N Ci W E E w m °� a� O N Mn o •� lL W U O) i N a) N w U) w 0 U ° c ° w 0 Q LL Q LL 3 ai U� �m �0 UE E N o Q 0 w W O N m C 0) a) a) C LL 'm0 _0 O O O) E .N ai W U U C d o 0 0 w a Z i c o= as E W n -> w W5 — N a) 'E •� Q n .0 O C L E 2 U w r m �° w w 0 o 0 H H O w w = a a co v Q � W ,n� E u V i Z Q = as W s J zw EL �' m U �w o mi U a) Q = � Z .t i Q ' ^J Q V Z C C -6 Z•= U Ul U .E a) Q w! V � a > a) E a E m E E N U) i) m m w C 0) N 0 -6 L~L V a a.E 2 o00 _ _0 av m QU) LU vzz a) az: Z Q CL a m 0) m as Mn as U)i Q w o m E LL > a) d N N 0 O) L1J W d O d LL N (0 N a) O 4 -47 This page intentionally left blank EXPENDITURE SUMMARY PLANNING BUILDING ACTIVITIES DEPARTMENT: Planning & Building DIVISIONS: Customer Service and Administration, Current Planning, Advanced Planning and Housing, Code Enforcement, and Building Services. EXPENDITURE SUMMARY: DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 13 -14 FY 14 -15 Actual FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager 26.75 Actual Actual Approved Proposed Proposed Personnel 2,662,314 2,710,575 2,839,320 2,823,803 2,839,904 Materials & Supplies 6,756 8,868 8,525 13,330 10,830 Contracts & Services 1,307,678 1,432,548 1,178,515 1,298,002 1,292,419 Internal Cost Allocation 5,497 0 0 0 0 Capital Outlay 1,797,563 1,931,874 1,947,513 1,590,292 1,508,710 & Debt Service 250 250 695,005 536,491 360,637 344,448 Total 5,779,808 6,083,865 5,973,873 5,725,427 5,651,863 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full -Time Equivalents 26.75 26.75 26.75 26.75 26.75 DEPARTMENT FUNDING SUMMARY 343,750 343,750 Source of Revenue (Fund) Community Planning Fees (101) Planning Overhead (101) Applicant Desposits (101) Building Division Permits and Fees Vehicle Abatement (101) Parking Citations (101) Administrative Citations (101) Penalties (101) CDBG Proceeds (222) Affordable Housing Fees (253) Home Entitlement Fees (227) Encinitas Housing Authority (551/552) Pacific Pines Condominiums (561) FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Actual Actual Projected Projected Projected 369,370 304,950 304,950 343,750 343,750 9,620 50 3,000 3,000 3,000 14,957 17,449 5,000 13,000 13,000 1,440,519 1,696,513 1,206,000 1,307,350 1,307,350 74,021 34,031 0 0 0 242,970 187,974 209,500 209,500 209,500 10,280 6,968 10,000 10,000 10,000 1,168 431 250 250 250 695,005 536,491 360,637 344,448 262,866 535,805 91,061 0 2,000 2,000 386,107 624,377 569,068 109,146 109,146 1,222,959 1,106,298 1,197,700 1,263,581 1,263,755 218,145 215,205 233,789 221,342 221,342 Department Revenue Sub -Total 5,220,926 4,821,798 4,099,894 3,827,367 3,745,959 Other General Fund Support 558,882 1,262,067 1,873,979 1,898,060 1,905,904 Total 5,779,808 6,083,865 5,973,873 5,725,427 5,651,863 4 -49 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATION Division Number: 50400 DIVISION RESPONSIBILITIES: The Customer Service and Administration division is responsible for reviewing minor land use and development applications to ensure compliance with City standards. The division provides assistance to the public and responds to inquiries regarding land use and zoning issues. The division handles special projects such as code amendments and establishing programs implementing City policies /directions. The division monitors and tracks development activity and is responsible for the department budget. The Mills Act and Green Building Incentive Programs are coordinated by the division, which also represents the City on the Downtown Encinitas Mainstreet Association, North 101 Corridor, and Cardiff -by- the -Sea 101 Mainstreet Facade Grant Committees. CORE SERVICES: • Department administration /management • Customer Service • Public counter & telephone assistance for land use /zoning issues • Public counter coordination between development services departments • Planning review of building permit plan check • Minor planning application processing • Liaison with contract Building Division (Esgil Corporation) • Budget • Department activity tracking • Special projects and amendments EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 777,763 806,128 831,978 821,756 827,789 Materials & Supplies 3,401 1,560 2,735 5,275 2,775 Contracts & Services 3,238 6,758 7,410 6,180 6,180 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 784,402 814,446 842,123 833,211 836,744 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Senior Planner I, II 1.00 1.00 1.00 1.00 1.00 Planner I, 11, III, IV 3.50 3.50 3.50 3.50 3.50 Management Analyst I, 11, 111 0.75 0.75 0.75 0.75 0.75 Program Assistant I, 11, 111 1.00 1.00 1.00 1.00 1.00 Total Positions 7.25 7.25 7.25 7.25 7.25 4 -50 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CUSTOMER SERVICE AND ADMINISTRATION Division Number: 50400 MAJOR NON - PERSONNEL EXPENSE ITEMS FY 13 -14 FY 14 -15 Materials & Supplies: OFFICE SUPPLIES 1,500 1,500 BOOKS AND SUBSCRIPTIONS 3,080 580 POSTAGE 195 195 FURNITURE /FIXTURES < $5K 500 500 Total Materials and Supplies 5,275 2,775 Contracts & Services: COMMUNICATIONS PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: 0 0 210 210 4,450 4,450 1,520 1,520 6,180 6,180 FY11 -12 & 12 -13 Accomplishments: 1. Continued to provide high quality service and worked with other departments to improve customer service. 2. Continued implementation of operational improvements at the Development Services counter. 3. Continued work in concert with DEMA for successful implementation of Fapade Grant Program, Mills Act Historic Preservation, and downtown parking evaluation. 4. Continued work in concert with the Leucadia 101 Mainstreet Association for successful implementation of the North 101 Corridor Fapade Grant Program. 5. Continued work in concert with the Cardiff -by- the -Sea 101 Mainstreet Association for successful implementation of the Cardiff -by- the -Sea Fapade Grant Program. 6. Continued successful implementation and refinement of City's E- Zoning online zoning information resource. 7. Continued work on a green building program for the City with five completed and certified projects and 5 registered projects under construction. 8. Establishment and implementation of the City's Sidewalk Cafe Policy. 9. Establishment of Station White Historic Viewshed. Maior Proiects in the Upcoming Two -Year Period (FY 13 -14 & FY 14 -15) Include: 1. Continue to coordinate Customer Service Program and look for ways to improve service. 2. Continue to work with DEMA, Leucadia 101 Mainstreet, and Cardiff -by- the -Sea 101 Mainstreet Associations with implementation of Fapade Grant Program. 3. Continue to work a portion of Advanced Planning workload to process and implement Municipal Code amendments. 4. Continue to implement green building program. 5. Participate in special projects as directed by Council. 6. Assist GIS /IT with RFP preparation, selection of vendor, and implementation of new permit software. 7. Assist the City Manager with implementation of the Strategic Planning Process. 4 -51 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING SERVICES Division Number: 50410 DIVISION RESPONSIBILITIES: The Current Planning division is responsible for reviewing land use and development applications to ensure compliance with all General Plan and Local Coastal Program goals and policies, development and use regulations of the Municipal Code and applicable specific plans, and adherence to design criteria contained in the City's adopted Design Review Guidelines. The division also recommends and implements changes to the above. The division provides staff support to the Planning Commission and oversees the operation of the Staff Advisory Committee, which meets with prospective applicants on a weekly basis to familiarize them with City standards and provide early input in the design process. The division coordinates the City's Citizen Participation Plan (CPP) program. CORE SERVICES: • Process discretionary land use and development applications • Provide staff support to the Planning Commission • Administer and oversee weekly Staff Advisory Committee (SAC) meetings • Coordinates the City's Citizen Participation Plan (CPP) program • Coordinates Wireless Communications Facility Group meetings and actions • Assists in code amendments EXPENDITURE SUMMARY: Expenditures by Category: FY 10 -11 Actual FY 11 -12 Actual FY 13 -14 FY 12 -13 Dept/Manager Approved Proposed FY 14 -15 Dept/Manager Proposed Personnel 619,264 653,820 688,842 688,178 688,832 Materials & Supplies 0 0 0 0 0 Contracts & Services 37,162 22,214 91,922 92,190 93,190 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 3.00 Total 656,426 676,034 780,764 780,368 782,022 PERSONNEL DETAIL: Program Assistant I, II, III 0.75 0.75 0.75 0.75 (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Principal Planner I, II 1.00 1.00 1.00 1.00 1.00 Senior Planner I, II 2.00 2.00 2.00 2.00 2.00 Planner I, II, III, IV 3.00 3.00 3.00 3.00 3.00 Dept Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III 0.75 0.75 0.75 0.75 0.75 Total Positions 7.75 7.75 7.75 7.75 7.75 4 -52 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING SERVICES Division Number: 50410 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: PROFESSIONAL SERVICES CONTRACT ADVERTISING PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 60,000 60,000 16,500 16,500 400 400 14,100 15,100 1,190 1,190 92,190 93,190 FY 11 -12 & 12 -13 Accomplishments: 1. Continued to provide high quality service and worked with other departments to improve customer service. 2. Continued to improve citizen access to resources and documents associated with the land use and development permitting process, improving the quality and quantity of materials available through the City's website. 3. Completed processing of over 200 private and public (City) discretionary land use and development applications through to action at the Administrative, Planning Commission and /or City Council levels, with public (City) applications including the Moonlight Beach improvements and amendments to the Downtown Encinitas Specific Plan to allow measures to improve availability of parking. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Complete discretionary permit processing for key City Capital Improvement Projects including design review and coastal development permits for the North Coast Highway 101 Streetscape projects. 2. Assist the City Manager's Office with implementation of the Strategic Planning Process. 3. Work in tandem with the City's Housing Division to evaluate the City's Inclusionary Housing Ordinance toward the goal of offering better options for developers to provide affordable housing and process needed code amendments to bring the City's density bonus code provisions into compliance with State Law. 4 -53 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING /APPLICANT DEPOSITS 50420 DIVISION RESPONSIBILITIES: The Applicant Deposit division of Current Planning captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies, environmental impact reviews, geotechnical reviews and wireless third party reviews. Revenues are collected from the applicants to reimburse the City via contracts for its cost of providing the reviews. Expenses are pass- through in nature and are directly equal to revenues which are paid by the applicant on a deposit basis. In addition, a 50% overhead fee (as per resolution 2005 -67 January 11, 2006) will be charged for all General Plan, zoning code, and special plan amendments. This overhead fee is listed as a revenue source on page 4 -49. CORE SERVICES: • There are no core services in this division EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division 4 -54 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 16,512 16,355 6,000 14,000 14,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 16,512 16,355 6,000 14,000 14,000 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division 4 -54 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CURRENT PLANNING /APPLICANT DEPOSITS 50420 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: ADVERTISING 0 0 SERVICES ON BEHALF OF APPLICANT 14,000 14,000 Total Contracts and Services 14,000 14,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY12 -13 Accomplishments: 1. Processed 7 environmental reviews, 3 geotechnical full reviews, 3 geotechnical letter reviews, and 10 wireless third party reviews for the FY11 -12 period and 2 environmental reviews, 1 geotechnical full review, 2 geotechnical letter reviews, and 4 wireless reviews in the first two quarters of FY 12 -13. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue providing high quality service to applicants. 4 -55 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50430 DIVISION RESPONSIBILITIES: The Advance Planning and Housing division provides staff to address long -range planning issues, monitor and update the City's General Plan, address regional planning issues affecting Encinitas, and coordinate and implement environmental review in compliance with CEQA. This division also provides management and administrative support to the City's affordable housing, Community Development Block Grant (CDBG), Section 8, and HOME programs. CORE SERVICES: • Addresses long -range planning issues • Monitors and updates the City's General Plan • Addresses regional planning issues affecting Encinitas • Coordinates and implements project environmental review in compliance with CEQA EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 576,088 578,531 602,587 626,623 627,811 Materials & Supplies 0 0 0 0 0 Contracts & Services 5,066 5,284 6,490 6,530 6,530 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Intern Total 581,154 583,815 609,077 633,153 634,341 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Principal Planner I, II 1.00 1.00 1.00 1.00 1.00 Planner I, II, III, IV 2.00 2.00 2.00 2.00 2.00 Environmental Project Manager 1.00 1.00 1.00 1.00 1.00 Program Administrator' 0.10 0.17 0.325 0.325 0.325 Program Assistant I, II, 1112 0.40 0.00 0.00 0.00 0.00 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 5.00 4.67 4.825 4.825 4.825 Beginning in FY11 -12, increased the amount of Program Administrator being charged to the General Fund in order to cover funding shortages in both CDBG and HOME funds. 2Beginning in FY11 -12, moved Program Assistant from the Advanced Planning division to the Encinitas Housing Authority Fund 551. 4 -56 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50430 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: ADVERTISING PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT FY 13 -14 FY 14 -15 1,000 1,000 300 300 4,400 4,400 830 830 Total Contracts and Services 6,530 6,530 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Received CA Coastal Commission Conditional Approval of the LCPA w /suggested modifications for the Cardiff -by- the -Sea Specific Plan (CSP); Received Council and Planning Commission Approval of Modified CSP; and submitted modified LCPA for the CSP to CA Coastal Commission. 2. Received CA Coastal Commission Approval of the LCPA for the Historic Preservation overlay Amendment to the Downtown Specific Plan. 3. Assisted the Engineering Division with the continued processing and development of the North Coast Highway 101 Streetscape Project. 4. Completed Stakeholder /Subcommittee meetings for the Invasive Plant Policy. 5. Completed extended public outreach program for the Comprehensive General Plan Update. 6. Assisted the Traffic Division in the completion of the calibration of the Series 12 Subarea Traffic Model for Encinitas. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Receive final certification of the LCPA for the CSP from the CA Coastal Commission. 2. Complete the Invasive Plant Policy. 3. Finalize the Open Space Management Plan. 4. Initiate and complete an Initial Assessment Report for the Early MHCP Implementation Program. 5. Assist the City Manager's Office with the Strategic Planning Process. 6. Complete the Comprehensive General Plan Update and submit LCPA application to CA Coastal Commission. 7. Initiate and Complete the Affordable Housing Policy & Procedure Guidelines. 8. Revise the City's Inclusionary Housing Ordinance to provide flexibility for developers and to increase the production of affordable units. 9. Revise the City's density bonus program to comply with the State Law. 4 -57 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: CODE ENFORCEMENT Division Number: 50440 DIVISION RESPONSIBILITIES: Code Enforcement investigates violations of the Municipal Code and initiates administrative, criminal, and civil enforcement actions to obtain compliance with state & local regulations. The division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean -up Assistance program, contested parking citations review, and graffiti removal. CORE SERVICES: • Assists in maintaining the quality of life in Encinitas • Enforces private property regulations including but not limited to: municipal, international building, abandoned vehicle abatement & other planning and land use codes, and zoning, sign, noise, and graffiti ordinances EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 402,599 378,236 415,752 410,681 413,610 Materials & Supplies 1,964 3,045 2,750 3,000 3,000 Contracts & Services 44,198 43,936 65,648 65,658 65,658 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 448,761 425,217 484,150 479,339 482,268 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00 Sr Code Enforcement Officer 1.50 1.50 1.50 1.50 1.50 Program Assistant I, II, III 1.35 1.35 1.35 1.35 1.35 Total Positions 3.85 3.85 3.85 3.85 3.85 4 -58 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: CODE ENFORCEMENT Division Number: 50440 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & SUDDIIes: OFFICE SUPPLIES FIELD SUPPLIES UNIFORMS - NONPERSABLE FUEL Total Materials and Supplies Contracts & Services: PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS COMMUNICATIONS PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Used innovative solutions to abate hoarding violations. 2. Prepared cases for Administrative Appeals. 3. Prepared cases for prosecution in Superior Court. 4. Testified in Superior Court. 5. Assisted in preparation and support of the Strategic Plan. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue to develop new enforcement tools to better assist division in enforcement. 2. Assist in Code amendments to improve enforcement effectiveness. 3. Establish written policies and procedures. 4. Monitor technology for advancement in enforcement software. 5. Support the Strategic Plan process. 4 -59 FY 13 -14 FY 14 -15 50 50 100 100 600 600 2,250 2,250 3,000 3,000 50,000 50,000 10,000 10,000 1,300 1,300 138 138 3,920 3,920 300 300 65,658 65,658 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: BUILDING SERVICES Division Number: 50460 DIVISION RESPONSIBILITIES: This division is responsible for plan checking, building permits and inspection services that are provided under contract with the EsGil Corporation. Clerical support and coordination of this contract is handled by Planning and Building personnel. CORE SERVICES: • Building permits processing • Building plan check • Building inspection • Building permit record keeping • Customer information • Division supervision EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 13 -14 FY 14 -15 FY 10 -11 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Position Titles: Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 83,952 50,205 86,234 66,196 71,100 Materials & Supplies 0 0 0 0 0 Contracts & Services 1,113,303 1,242,615 901,695 1,001,740 1,001,740 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 1,197,255 1,292,820 987,929 1,067,936 1,072,840 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Total Positions 1.00 1.00 1.00 1.00 1.00 4 -60 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: BUILDING SERVICES Division Number: 50460 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: TECHNICAL SERVICES CONTRACTS 1,000,000 1,000,000 PRINTING AND BINDING 1,000 1,000 TRAVEL & MILEAGE 250 250 TRAINING AND PROFESSIONAL DEVELOPMENT 490 490 Total Contracts and Services 1,001,740 1,001,740 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Participated in counter team coordination meetings. 2. Provide timely responses for building plan check and building inspection services. 3. Implemented new State codes for building. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue to participate in counter team coordination meetings. 2. Participate in implementation of permit software. 3. Continue to maintain timely responses for building plan check and building inspection services. 4. Provide a certified access specialist for the City of Encinitas. 5. Prepare for adoption of the 2013 California Code of Regulations Title 24. 4 -61 EXPENDITURE PLAN FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division 50470 DIVISION RESPONSIBILITIES: Staff administers federal entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD). Major responsibilities are: administer contracts with non - profit organizations, which includes procurement, proposal evaluation, public hearings, monitoring, and reporting; ensure compliance with all applicable federal regulations; prepare Five -Year Consolidated Plan for housing and community development; prepare Analysis of Impediments to Fair Housing Choice; complete annual plans and reports, submit applications for funding and update online system reporting; submit claim for reimbursement and completes drawdown of funds; coordinate affordable housing programs, including acquisition, development, rehabilitation and homeownership programs; develop housing policies that facilitate and protect affordable housing; and negotiate affordable housing agreements and prepare covenants. CORE SERVICES: • Administer overall CDBG program • Administer contracts with non - profit organizations • Administer a Residential Rehabilitation Program EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator' 0.58 0.54 0.40 0.40 0.40 Total Positions 0.58 0.54 0.40 0.40 0.40 Beginning in FY11 -12, decreased the amount of Program Administrator being charged to the CDBG Fund due to funding shortages. 4 -62 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 74,812 70,081 53,378 49,894 50,168 Materials & Supplies 284 200 0 0 0 Contracts & Services 2,165 2,112 1,962 2,679 2,405 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other /Transfers 271,133 85,596 209,053 291,875 210,293 Total 348,394 157,989 264,393 344,448 262,866 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator' 0.58 0.54 0.40 0.40 0.40 Total Positions 0.58 0.54 0.40 0.40 0.40 Beginning in FY11 -12, decreased the amount of Program Administrator being charged to the CDBG Fund due to funding shortages. 4 -62 EXPENDITURE PLAN Page 2 FUND: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Fund Numbers: 222 Division Title: ADVANCED PLANNING & HOUSING Division 50470 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: BOOKS AND SUBSCRIPTIONS Total Materials and Supplies Contracts & Services: PROFESSIONAL SERVICES CONTRACT ADVERTISING TRAINING AND PROFESSIONAL DEVELOPMENT INTERNAL COST ALLOCATION Capital Outlay /Grant Programs: CONTRIBUTIONS - GENERAL CONTRIBUTIONS - RES REHAB ADM IN CONTRIBUTIONS - RES REHAB LOAN CONTRIBUTIONS - RES REHAB GRANT CAPITAL PROJECTS Total Contracts and Services Total Capital Outlay /Grant Programs ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 0 0 0 0 2,118 1,845 162 161 399 399 0 0 2,679 2,405 128,347 210,293 43,528 80,000 40,000 0 0 291,875 210,293 FY11 -12 & 12 -13 Accomplishments: 1. Provided annual funding to approximately ten organizations for various social service, shelter needs, and fair housing assistance to Encinitas residents. 2. Provided funding for two sidewalk improvement projects. 3. Provided funding for four facilities improvements. 4. Administered CDBG Residential Rehabilitation Program. 5. Implemented FY10 -15 Fair Housing Action Plan. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue to provide funding to various social service agencies, facility improvements, and infrastructure projects in eligible areas, and fund affordable housing and transitional shelter development. 2. Prepare annual Action Plans. 3. Prepare FY15 -20 Fair Housing Action Plan. 4. Prepare FY15 -20 Consolidated Plan. 4 -63 EXPENDITURE PLAN FUND: HOME ENTITLEMENT Fund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 DIVISION RESPONSIBILITIES: Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD). The City receives funding through the County of San Diego Home Consortium. Major responsibilities are: Administer funds for affordable housing projects, administer a Rehabilitation Program, identify opportunities for affordable housing development and work with for - profit and non - profit developers interested in developing affordable units, negotiate development agreements with affordable housing developers and prepare loan documents, and provide information and referral to citizens seeking available housing opportunities. CORE SERVICES: • Administer overall Home Program • Assist non - profits and for - profits in providing affordable housing opportunities • Administer a Residential Rehabilitation Program • Evaluate opportunities to increase housing choices • Administer a Tenant -Based Rental Assistance Program EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 13 -14 FY 14 -15 FY 10 -11 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 6,409 5,610 3,306 2,964 2,980 Materials & Supplies 50 155 155 170 170 Contracts & Services 0 90 112 260 244 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Grant Programs 275,494 618,523 565,495 105,752 105,752 Total 281,953 624,378 569,068 109,146 109,146 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator* 0.05 0.04 0.025 0.025 0.025 Total Positions 0.05 0.04 0.025 0.025 0.025 *Beginning in FY11 -12, decreased the amount of Program Administrator being charged to the HOME Fund due to funding shortages. 4 -64 EXPENDITURE PLAN Page 2 FUND: HOME ENTITLEMENT Fund Numbers: 227 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials & Supplies: OFFICE SUPPLIES 50 50 BOOKS AND SUBSCRIPTIONS 120 120 Total Materials and Supplies 170 170 Contracts & Services: TRAVEL & MILEAGE 260 244 Total Contracts and Services 260 244 Capital Outlav /Grant Proarams: CONTRIBUTIONS - RES REHAB ADMIN 30,752 30,752 CONTRIBUTIONS - RES REHAB LOAN 50,000 50,000 CONTRIBUTIONS - RES REHAB GRAN 25,000 25,000 Total Capital Outlay /Grant Programs 105,752 105,752 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Implemented and administered the HOME Residential Rehabilitation Program. 2. Implemented and administered the Tenant -Based Rental Assistance Program. 3. Completed the development of a 20 -unit all- affordable housing complex. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Administer the HOME Residential Rehabilitation Program. 2. Administer the Tenant -Based Rental Assistance Program. 3. Provide funding for affordable housing development(s). 4 -65 EXPENDITURE PLAN FUND: IN LIEU FEES AFFORDABLE HOUSING Fund Numbers: 253 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 DIVISION RESPONSIBILITIES: Revenues in this fund are reserved for affordable housing projects and related activities. The fund primarily contains revenues from in -lieu affordable housing fees, but can also derive revenues from other sources targeted for affordable housing. CORE SERVICES: • Monitor opportunities to increase affordable housing and implement • Prepare analyses for determining development in -lieu fees EXPENDITURE SUMMARY: Total 410 0 0 0 0 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -66 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 410 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 410 0 0 0 0 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -66 EXPENDITURE PLAN Page 2 FUND: IN LIEU FEES AFFORDABLE HOUSING Fund Numbers: 253 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: PROFESSIONAL SERVICE CONTRACTS 0 0 0 0 Capital Outlay /Grant Programs: ADJUSTMENTS 0 0 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Determined in -lieu fees for various developments. 2. Completed funding for a 20 -unit all- affordable housing complex. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue to pursue opportunities for development, acquisition, and / or rehabilitation of affordable housing units. EIM EXPENDITURE PLAN FUND: SECTION 8 HOUSING -ADMIN /HAP Fund Numbers: 551/552 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 DIVISION RESPONSIBILITIES: Staff administers federal grant funds from the U.S. Department of Housing and Urban Development (HUD), providing rental assistance to approximately 115 households. Major responsibilities are: Maintain waiting list of households interested in and qualified for Section 8 Housing Choice Voucher program; determine eligibility of households through income qualification and verification and determine amounts of tenant payment and housing assistance payment; inspect assisted units and issue housing vouchers to qualified families; contract with landlords and property managers; re- certify participating households annually; issue monthly Housing Assistance Payments to landlords; develop and amend Five -Year Agency Plan and Administrative Plan; complete annual plans, budgets and reports; update online system reporting; and implement program cost reductions due to reductions in HUD funding. CORE SERVICES: • Administer Section 8 program • Monitor program to ensure compliance with state and federal law EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 115,021 161,349 150,633 150,894 150,993 Materials & Supplies 79 0 0 0 0 Contracts & Services 6,343 7,987 10,063 9,981 10,156 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 1,098,349 1,074,199 1,072,700 1,092,400 1,092,400 Total 1,219,792 1,243,535 1,233,396 1,253,275 1,253,549 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.22 0.20 0.20 0.20 0.20 Program Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant I, II, III* 0.00 0.40 0.40 0.40 0.40 Total Positions 1.22 1.60 1.60 1.60 1.60 *In FY11 -12, moved Program Assistant from the Advanced Planning division to the Encinitas Housing Authority Fund 226. 4 -68 EXPENDITURE PLAN Page 2 FUND: SECTION 8 HOUSING -ADMIN /HAP Fund Numbers: 551/552 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES Total Materials and Supplies Contracts & Services: PROFESSIONAL SERVICE CONTRACTS REPAIR & MAINTENANCE SERVICES TRAVEL AND MILEAGE TRAINING & PROFFESIONAL DEVELOPMENT Total Contracts and Services Capital Outlay /Gr ADJUSTMENTS CONTRIBUTIONS CONTRIBUTIONS CONTRIBUTIONS CONTRIBUTIONS ant Programs: - PORTINS - FEDERALPROGRAMS - PACIFIC PINES - PORTOUTS Total Capital Outlay /Grant Programs FY 13 -14 FY 14 -15 0 0 0 0 5,750 5,750 3,507 3,682 0 0 724 724 9,981 10,156 6,400 6,400 130,000 130,000 789,000 789,000 100,000 100,000 67,000 67,000 1,092,400 1,092,400 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Provided annual rental assistance to approximately 115 families. Maior Proiects in the Uocomina Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue to provide annual rental assistance to approximately 115 families. 2. Prepare revised Section 8 Housing Choice Voucher Administrative Plan. 3. Prepare FY15 -20 Public Housing Agency Plan. 4. Prepare annual Action Plans. 4 -69 EXPENDITURE PLAN FUND: PAC PINES AFFORDABLE HOUSING Fund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 DIVISION RESPONSIBILITIES: Staff performs asset management, including selection of professional property management, review of monthly financial statements, expenditure of reserves, and participation in the homeowners' association. CORE SERVICES: • Manage asset • Oversight of 16 affordable units EXPENDITURE SUMMARY: Total 244,749 249,276 196,973 210,551 204,087 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 13 -14 FY 14 -15 FY 10 -11 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 6,406 6,615 6,610 6,617 6,621 Materials & Supplies 978 3,908 2,885 4,885 4,885 Contracts & Services 79,281 85,197 87,213 98,784 92,316 Internal Cost Allocation 5,497 0 0 0 0 Capital Outlay, Programs 152,587 153,556 100,265 100,265 100,265 & Debt Service Total 244,749 249,276 196,973 210,551 204,087 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.05 0.05 0.05 0.05 0.05 Total Positions 0.05 0.05 0.05 0.05 0.05 4 -70 EXPENDITURE PLAN Page 2 FUND: PAC PINES AFFORDABLE HOUSING Fund Numbers: 561 Division Title: ADVANCED PLANNING & HOUSING Division Number: 50480 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials and Supplies: POSTAGE FURNITURE /FIXTURES < $5K Total Materials and Supplies Contracts & Services: PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - SEWER INSURANCE Debt Service: PRINCIPAL EXPENSE INTEREST EXPENSE Total Contracts and Services Total Debt Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Provided management oversight of 16 affordable units. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue asset management and oversight of units and property management. 2. Provide ADA improvements to all units. 4 -71 FY 13 -14 FY 14 -15 385 385 4,500 4,500 4,885 4,885 19,140 21,054 68,944 60,562 0 0 4,800 4,800 5,900 5,900 98,784 92,316 50,684 52,417 49,581 47,848 100,265 100,265 This page intentionally left blank Public Safety Departments This Section is divided into two Departments Law Enforcement Services Department Divisions Law /Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement Fund Fire and Marine Safety Services Department Divisions Fire Administration Fire Operations & Support Services Loss Prevention & Planning Disaster Preparedness Marine Safety Services (Lifeguards) Junior Lifeguard Program This page intentionally left blank Law Enforcement Services Department Divisions Law /Traffic Enforcement Parking Citation Processing Asset Forfeiture State Supplemental Law Enforcement Fund Federal Special Law Enforcement Fund Law Enforcement Services provided by Contract with the San Diego County Sheriff's Department Department Director Robert Haley, Captain This page intentionally left blank EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT: Public Safety DIVISIONS: Law and Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement, Federal Justice Assistance Grant, Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness and Marine Safety Services. EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel 9,820,005 10,367,359 11,247,162 11,557,992 11,907,557 Materials & Supplies 277,316 292,523 334,177 338,834 329,269 Contracts & Services 11,986,778 12,356,834 12,768,201 13,591,485 14,120.336 Internal Cost Allocation 0 16,208 16,208 16,115 16,115 Capital Outlay 23,600 26,677 41,313 15,406 7,949 Total 22,107,699 23,059,601 24,407,061 25,519,832 26,381,226 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full -Time Equivalents 63.00 63.00 63.00 66.00 66.00 DEPARTMENT FUNDING SUMMARY FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected Projected Projected Code Violations (101) 0 0 0 0 0 Law Enforcement (101) 244,717 175,477 215,900 0 0 Vehicle Code and Violations (101) 222,128 199,118 185,000 185,000 190,000 Fire - Building Permit Fees (101) 98,374 100,784 53,125 63,860 63,860 Property Rental (101) 64,088 57,238 54,900 55,800 55,800 Fire -Weed Abatement Reimb (10) 13,932 0 0 0 0 Fire -All Other Fees (101) (171) (1,736) 0 0 0 Fire Mgmt Services Agrmt (101) 364,176 443,230 458,103 440,786 447,000 JrLifeguard Program (572) 137,753 159,132 158,877 170,320 170,320 Booking Fee Recoveries (101) 44,320 40,226 38,000 40,000 45,000 Asset Forfeiture (215) 419 196 517 388 388 State Supple. Law Enforce. (202) 100,000 100,000 100,000 100,000 100,000 Fed. Justice Assistance Grant (228) 16,484 13,853 10,000 10,000 10,000 Total Departmental Revenue 1,306,220 1,287,518 1,274,422 1,066,154 1,082,368 Other General Fund Support 20,801,479 21,772,083 23,132,639 24,453,678 25,298,858 Total 22,107,699 23,059,601 24,407,061 25,519,832 26,381,226 4 -77 F— z W 5 W U U O LL z CL W .) Q J 0) ou d i C ° 0 a Um U �.. U f0 i L 0 C: 0 wV m J 4 -78 EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES I97:12_1Z49AA1:101 W in: if • • MiLn DIVISIONS: Law and Traffic Enforcement, Parking Citation Process, Asset Forfeiture, State Supplemental Law Enforcement and Federal Justice Assistance Grant Program. EXPENDITURE SUMMARY: Personnel Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay Total 11,104,859 11,400,283 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed 0 0 0 0 0 52,242 52,243 64,500 20,000 20,000 11,052,617 11,347,947 11,653,965 12,437,200 12,944,700 0 93 93 0 0 0 0 0 0 0 Total 11,104,859 11,400,283 11,718,558 12,457,200 12,964,700 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to the Department DEPARTMENT FUNDING SUMMARY FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected Projected Projected Code Violations (101) 0 0 0 0 0 Vehicle Code and Court Fines (101) 222,128 199,118 185,000 185,000 190,000 Booking Fee Recoveries (101) 44,320 40,226 38,000 40,000 45,000 Law Enforcement (101) 244,717 175,477 215,900 0 0 Asset Forfeiture (215) 419 196 517 388 388 State Supple. Law Enforcement (202) 100,000 100,000 100,000 100,000 100,000 Federal Justice Assistance Grant (228) 16,484 13,853 10,000 10,000 10,000 Total Departmental Revenue 628,068 528,870 549,417 335,388 345,388 Other General Fund Support 10,476,791 10,871,413 11,169,141 12,121,812 12,619,312 Total 11,104,859 11,400,283 11,718,558 12,457,200 12,964,700 4 -79 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARKING CITATION PROCESS Division Number: 50450 DIVISION RESPONSIBILITIES: Citation processing services are conducted under a contract with a private firm and involve parking citations issued by the San Diego County Sheriff's Department and beach lifeguards within the City. CORE SERVICES: • No core services in this fund EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Area. 4 -80 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 82,278 64,398 83,500 83,500 83,500 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 82,278 64,398 83,500 83,500 83,500 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager POSITION TITLES Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Area. 4 -80 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PARKING CITATION PROCESS Division Number: 50450 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: INTERAGENCY AGREEMENTS 60,000 60,000 PRINTING AND BINDING 3,000 3,000 OTHER PURCHASED SERVICES 20,500 20,500 Total Contracts and Services 83,500 83,500 4 -81 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: LAW & TRAFFIC ENFORCEMENT Division Number: 61500 DIVISION RESPONSIBILITIES: Law & Traffic Enforcement services are contracted with the San Diego County Sheriff's Office providing local and regional law enforcement. Deputies patrol the City twenty -four hours a day, seven days a week for general law enforcement and respond to emergency and non - emergency calls for service. Traffic and motorcycle deputies are proactive and reactive to the City's traffic accident and enforcement needs. Special Purpose Officers handle long- and short -term projects that target specific needs such as narcotics, undercover, and surveillance. Community Service Officers enforce parking regulations in the City. Senior Volunteer Patrol are a valuable supplement to the sworn officer staff at Encinitas Station assisting with many lower- priority calls. The City also has access to the County Sheriffs pool of assets as needs arise. CORE SERVICES: • Provide local and regional law and traffic enforcement EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed All Law Enforcement Services are provided through a contract with the County of San Diego. Budgeted staffing includes 55.02 positions as shown below: 25.59 - Patrol Deputies 4.90 - Traffic Deputies 4.00 - Motorcycle Deputies 5.80 - Special Purpose Officers 3.50 - Community Service Officers 4.56 - Sergeants 6.00 - Detectives 0.67 - Detective Sergeants ERM FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 35,758 38,390 49,500 0 0 Contracts & Services 10,870,339 11,183,549 11,470,465 12,253,700 12,761,200 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 10,906,097 11,221,939 11,519,965 12,253,700 12,761,200 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed All Law Enforcement Services are provided through a contract with the County of San Diego. Budgeted staffing includes 55.02 positions as shown below: 25.59 - Patrol Deputies 4.90 - Traffic Deputies 4.00 - Motorcycle Deputies 5.80 - Special Purpose Officers 3.50 - Community Service Officers 4.56 - Sergeants 6.00 - Detectives 0.67 - Detective Sergeants ERM EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: LAW & TRAFFIC ENFORCEMENT Division Number: 61500 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: MAINTENANCE CONTRACTS PUBLIC SERVICES CONTRACTS INTERAGENCY AGREEMENTS TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 41,000 51,000 12,158,700 12,766,200 54,000 54,000 0 0 0 0 12,253,700 12,871,200 FY11 -12 & 12 -13 Accomplishments: 1. Created Crime Suppression Team (CST) — Targets prolific offenders, works on narcotics- and alcohol - related issues, works warrant details, works details targeting individuals involved in theft - related crimes, works to monitor AB -109 prisoners who have been released back into the community. 2. Increased Narcotics Enforcement - A special purpose officer was assigned as a second narcotics investigator allowing quicker response and more proactive operations. 3. Leveraged station resources by working with the Narcotics Task Force and Regional Gang Task Force to conduct specialized operations such as gang sweeps and directed patrols to target offenders. 4. Embraced the intelligence -led policing philosophy, allocating resources based on data analysis. 5. Worked with Dept of Alcoholic Beverage Control to address alcohol - related issues in the City. 6. Updated school response plans for all public and private schools in the City. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: Decrease city -wide property crime by 10 percent. In 2013 deputies will conduct several truancy and curfew sweeps to address juvenile issues. Develop a plan to reduce traffic collisions utilizing intelligence -led policing. The COPPS unit will reemphasize working on the Tracking Known Offenders Program. Work collaboratively with the Court Services Bureau deputies to conduct DUI warrant sweeps. Create a more formalized citizen advisory group that will meet every three months to discuss law enforcement related issues that affect the community. Continue to work with Department of Alcoholic Beverage Control to address alcohol - related issues in the City. 4 -83 EXPENDITURE PLAN FUND: ASSET FORFEITURE Fund Number: 215 Division Title: ASSET FORFEITURE Division Number: 61501 DIVISION RESPONSIBILITIES: Asset Forfeiture Division represent resources obtained through legal asset seizures (cash, property) by law enforcement officials in Encinitas. Funds are used to acquire additional non - personnel expense items to aid in law enforcement. CORE SERVICES: • No core services in this fund EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -84 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 5,000 10,000 10,000 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 93 93 0 0 Capital Outlay 0 0 0 0 0 Total 0 93 5,093 10,000 10,000 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -84 EXPENDITURE PLAN Page 2 FUND: ASSET FORFEITURE Fund Number: 215 Division Title: ASSET FORFEITURE Division Number: 61501 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials and Supplies: FIELD SUPPLIES 10,000 10,000 Total Materials and Supplies 10,000 10,000 Internal Cost Allocation INTERNAL COST ALLOCATION 0 0 Total Internal Cost Allocation 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. No asset forfeiture funds expended. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Obtain specialized capital items for enhanced law enforcement services as needed. 4 -85 EXPENDITURE PLAN FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 202 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 61500 DIVISION RESPONSIBILITIES: In 1996, State Legislation established the Supplemental Law Enforcement Fund (SLEF) program and appropriated funds for local jurisdictions to supplement law enforcement services. SLEF funds may only be used to supplement front line law enforcement services. Funding is dependent upon grant application approval. CORE SERVICES: • Supplement local law enforcement contractual services • Enhance citywide level of services provided to residents EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -86 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 100,000 100,000 100,000 100,000 100,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Debt Service 0 0 0 0 0 Total 100,000 100,000 100,000 100,000 100,000 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -86 EXPENDITURE PLAN Page 2 FUND: STATE SUPPLEMENTAL LAW ENFORCEMENT Fund Number: 202 Division Title: STATE SUPPLEMENTAL LAW ENFORCEMENT FUND Division Number: 61500 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: PUBLIC SERVICES CONTRACTS Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 100,000 100,000 100,000 100,000 FYI 1-12 & 12 -13 Accomplishments: 1. Partial funding of law enforcement patrol added in 1999. Funds used to offset partial cost of patrol services. Major Protects in the Upcoming Two -Year Period (FYI 3-14 & FY14 -15) Include: 1. Partially fund law enforcement patrol services. 4 -87 EXPENDITURE PLAN FUND: FEDERAL LAW ENFORCEMENT GRANT FUND Fund Number: 228 Division Title: FEDERAL JUSTICE ASSISTANCE GRANT Division Number: 61500 DIVISION RESPONSIBILITIES: The Federal Justice Assistance Grant program appropriates funds for local initiatives. The City uses the funds in the Law Enforcement program purpose area to augment communications equipment infrastructure maintenance. CORE SERVICES: • Communications equipment infrastructure maintenance. EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -88 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 16,484 13,853 10,000 10,000 10,000 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 16,484 13,853 10,000 10,000 10,000 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -88 EXPENDITURE PLAN Page 2 FUND: FEDERAL LAW ENFORCEMENT GRANT FUND Fund Number: 228 Division Title: FEDERAL JUSTICE ASSISTANCE GRANT Division Number: 61500 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials and Supplies: REPAIR AND MAINTENANCE SUPPLIES 10,000 10,000 Total Materials and Supplies 10,000 10,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FYI 1-12 & 12 -13 Accomplishments: 1. Partial funding of the Law Enforcement 800 MHz Regional Communication System. Major Projects in the Upcoming Two -Year Period (FYI 3-14 & FYI 4-15) Include: 1. Anticipate receipt of Justice Assistance Block Grant funding in FY13 -14 & FY14 -15, to be used to partially fund the Law Enforcement 800 MHz Regional Communication System. 4 -89 This page intentionally left blank Fire and Marine Safety Department Department Divisions Fire Administration Fire Operations and Support Services Loss Prevention and Planning Disaster Preparedness Marine Safety Services (Lifeguards) Junior Lifeguard Program Department Director Michael Daigle H W 2 F— Q a W F- LU LL Q W NZ I.L CQ G Z Q W w LL N O 6 7 `v a off O i CL N J ItN V O CL Q N O ca i CL O LL L F- N i O CL O LL 4 -92 a� LL L CL cl a� LL Co L Q co L0 .E a) U) a) LL CL0 cl m Q N a� S 0 0 0 0 0 LO CO LO LO M U) U) a� c m aCLi cn 0 LL w m °a N U) m rn c LL 0 co: .0 (n E cn Q O N c U) `m LL I..L J D Q E c0 0 aL 06 Z O Z i yZZ cu _ W J � �a a � cu Q cu rn 0 d 0 +J c L E aD CU � c aCC: t O CD %� C � 0 aD c cncu cu c U a do o v UCD Q 0- m o cu U) cu cu cu o mco a� E a cua LL CD c Q w U cu x � � c o_ a_ a w u c in c cu m CD U C 0 cu cu m 4 -92 a� LL L CL cl a� LL Co L Q co L0 .E a) U) a) LL CL0 cl m Q N a� S 0 0 0 0 0 LO CO LO LO M U) U) a� c m aCLi cn 0 LL w m °a N U) m rn c LL 0 co: .0 (n E cn Q O N c U) `m LL I..L J D Q E c0 0 aL r Z LU LG Nr Ii /Q^ I.i LU F- LU LL Q LL Z Q 5 0 Z Q W w LL Cl) .0 N O D N O i CL O m U- 0) IL X N Z N N N N N 0) LLJ 0) (D LL LL N �Ln 0) (D w LL LL N w� LL C' Q LL o N LL 06 N LL 4 -93 N �Ln 0) (D w LL LL N w� LL C' Q LL o N LL 06 N LL 4 -93 N w� LL C' Q LL o N LL 06 N LL 4 -93 4 -93 F- Z LU 2Z F a LU LL a O Cl) .y LU Z N Q i CL Z 0 Q� LU U- w LL 4 -94 N U- N T T w w N ) (n N C C 'C C (6 (6 � I 0 (1) � Q O EXPENDITURE SUMMARY PUBLIC SAFETY ACTIVITIES DEPARTMENT: Fire and Marine Safety Services DIVISIONS: Fire Administration, Fire Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness, Marine Safety Services and Junior Lifeguard Program. EXPENDITURE SUMMARY: FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected FY 13 -14 FY 14 -15 Fire - Building Permit Fees (101) FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager 63,860 Actual Actual Approved Proposed Proposed Personnel 9,820,005 10,367,359 11,247,162 11,557,992 11,907,557 Materials & Supplies 225,074 240,280 269,677 318,834 309,269 Contracts & Services 934,161 1,008,887 1,114,236 1,154,285 1,175,636 Internal Cost Allocation 0 16,115 16,115 16,115 16,115 Capital Outlay 23,600 26,677 41,313 15,406 7,949 Total 11, 002, 840 11, 659, 318 12, 688, 503 13, 062, 632 13, 416, 526 DEPARTMENT PERSONNEL SUMMARY Total 11, 002, 840 11, 659, 318 12, 688, 503 (Number of Positions) 13, 416, 526 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full -Time Equivalents 63.00 63.00 63.00 66.00 66.00 DEPARTMENT FUNDING SUMMARY 4 -95 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected Projected Projected Fire - Building Permit Fees (101) 98,374 100,784 53,125 63,860 63,860 Fire -Weed Abatement Reimb (101) 13,932 0 0 0 0 Property Rental (101) 64,088 57,238 54,900 55,800 55,800 Fire - All Other Fees (101) (171) (1,736) 0 0 0 Fire Mgmt Services Agrmt (101) 364,176 443,230 458,103 440,786 447,000 JrLifeguard Program (572) 137,753 159,132 158,877 170,320 170,320 Total Departmental Revenue 678,152 758,648 725,005 730,766 736,980 Other General Fund Support 10,324,688 10,900,670 11,963,498 12,331,866 12,679,546 Total 11, 002, 840 11, 659, 318 12, 688, 503 13, 062, 632 13, 416, 526 4 -95 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATION Division: 62510 DIVISION RESPONSIBILITIES: This Division provides management direction and administrative support to the entire Department, consisting of the Fire Administration, Operations and Support Services, Loss Prevention and Planning, Disaster Preparedness, Marine Safety Services and Junior Lifeguard Program divisions. The Division also provides budget support, customer service, grants management, cost recovery strategies and fiscal and organizational analysis of the Department's programs and activities. CORE SERVICES: • Budgeting (operating, program and project) • Policy review, development and compliance • Cost recovery • Preparation and administration of grants, contracts and agreements • Customer service • Statistical analysis and performance measurement EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 514,273 529,282 615,151 545,760 550,439 Materials & Supplies 1,670 2,366 3,000 2,445 3,390 Contracts & Services 18,290 20,196 21,010 19,067 19,602 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 3.50 Total 534,233 551,844 639,161 567,272 573,431 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director/ Fire Chief 1.00 1.00 1.00 1.00 1.00 Sr Management Analyst 0.75 0.75 0.75 0.75 0.75 Management Analyst I, II, 111 0.75 0.75 0.75 0.75 0.75 Dept. Administrative Support Coordinator 1.00 1.00 1.00 1.00 1.00 Program Assistant 1, 11, 1111 0.00 0.00 0.00 1.00 1.00 Total Positions 3.50 3.50 3.50 4.50 4.50 '1.0 FTE unfunded Deputy Fire Marshal I, II reclassified to Program Assistant I, II, III and added to Administration in reorganization FY13 -14 & FY14 -15 HOW EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: FIRE ADMINISTRATION Division: 62510 MAJOR NON - PERSONNEL EXPENSE ITEMS Contracts & Services PUBLIC SERVICES CONTRACTS FY 13 -14 FY 14 -15 Materials & Supplies: 3,213 3,060 OFFICE SUPPLIES 770 890 BOOKS AND SUBSCRIPTIONS 350 340 FURNITURE /FIXTURES <$5K 645 1,480 OTHER SUPPLIES 680 680 Total Materials and Supplies 2,445 3,390 Contracts & Services PUBLIC SERVICES CONTRACTS 10,255 10,255 INFORMATION TECHNOLOGY CONTRAC 3,213 3,060 PRINTING AND BINDING 200 450 TRAVEL & MILEAGE 4,474 4,957 TRAINING AND PROFESSIONAL DEVE 925 880 Total Contracts and Services 19,067 19,602 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Continued to participate in a Cooperative Fire Management Services Agreement with Cities of Del Mar and Solana Beach and Rancho Santa Fe Fire Protection District, resulting in cost savings and greater efficiencies in management services (an effort that received the S.D. Taxpayers Association's Golden Watchdog award in 2011). 2. Completed construction of Fire Station #2. 3. Secured a competitive grant for $126,709 to replace 800 MHz radios that will be non - complaint with Federal Project 25 (P25) communications standards for narrow banding. 4. Conducted an evaluation of the Department's standards of coverage and emergency response times throughout the city. 5. Used social media websites to update community on Fire Department information and events. 6. Updated Strategic Work Plan for the Department. 7. Developed a Joint Strategic Work Plan for the 3 coastal cities in the Fire Management Services Cooperative Agreement. 8. Updated the Department's website. 9. Effectively managed $178,000 in homeland security grants to meet city -wide equipment and facility needs. 10.Secured a competitive grant for $244,423 to replace firefighter self contained breathing apparatus (SCBAs) previously purchased in 2001 and approaching the end of their useful life. 11.Instituted an ambulance transport fee for cost recovery. Maior Proiects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Amend the Fire Management Service Agreement as necessary to enhance efficiencies and cost savings. 2. Identify cost recovery opportunities and grants for the Department. 3. Develop and implement strategies to better market the Department's services to the public. 4. Update the Strategic Work Plan in conjunction with City's strategic planning process. 5. Continue to evaluate response times using new Fire Stats application and implement improvements as necessary. 4 -97 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division: 62511 DIVISION RESPONSIBILITIES The Division is charged with protecting the lives and property of the citizens of Encinitas from fire and other disasters and rendering life saving assistance during medical emergencies. Fire suppression personnel respond to all emergency and non - emergency requests for help and render the proper assistance to those in need. Other activities include fire apparatus and facilities maintenance, equipment procurement, research and development, pre -fire planning, heavy rescue and hazardous materials response, compliance with safety standards, safety inspections, community education and the training and certification of personnel and general safety concepts. CORE SERVICES: • Emergency response (fire suppression, EMS, rescue, hazmat) • Firefighter training and certification • Procurement and maintenance of response resources • Community safety education EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 7,815,597 8,264,580 9,012,281 9,353,062 9,666,533 Materials & Supplies 133,376 147,738 171,561 196,726 199,809 Contracts & Services 765,662 860,689 937,387 979,850 1,001,455 Internal Cost Allocation 0 0 0 0 0 CapitalOutlay /Other 3,650 3,610 4,881 4,935 4,385 Total 8,718,285 9,276,617 10,126,110 10,534,573 10,872,182 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Fire Deputy Chiefs' 3.00 3.00 3.00 1.00 1.00 Battalion Chiefs' 0.00 0.00 0.00 2.00 2.00 Fire Captains 15.00 15.00 15.00 15.00 15.00 Fire Engineers 15.00 15.00 15.00 15.00 15.00 Firefighters2 1.00 0.00 0.00 0.00 0.00 Firefighters /Paramedics3 14.00 15.00 15.00 18.00 18.00 Total Positions 48.00 48.00 48.00 51.00 51.00 '2.0 Fire Deputy Chiefs reclassified to Battalion Chiefs in reorganization for FY13 -14 & FY14 -15 21.0 Firefighter reclassified to Firefighter /Paramedic 33.0 FTE approved in FY13 -14 and FY14 -15 for Station 6 (Olivenhain) 4 -98 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: FIRE OPERATIONS AND SUPPORT SERVICES Division: 62511 MAJOR NON - PERSONNEL EXPENSE ITEMS Contracts & Services TECHNICAL SERVICES CONTRACTS FY 13 -14 FY 14 -15 Materials & Supplies: 55,993 57,781 OFFICE SUPPLIES 2,442 2,370 BOOKS AND SUBSCRIPTIONS 150 150 FIELD SUPPLIES 1,588 8,081 UNIFORMS - NONPERSABLE 65,237 55,606 FUEL 76,335 76,335 FURNITURE /FIXTURES < $5K 5,797 11,195 FURNITURE /FIXTURES- TRAINING 7,230 7,230 FURNITURE /FIXTURES - SAFETY <5 34,437 35,347 OTHER SUPPLIES 3,510 3,495 Total Materials and Supplies 196,726 199,809 Contracts & Services TECHNICAL SERVICES CONTRACTS 7,900 7,900 MAINTENANCE CONTRACTS 55,993 57,781 PUBLIC SERVICES CONTRACTS 365,965 380,886 INTERAGENCY AGREEMENTS 469,000 475,000 CLEANING 9,962 10,052 COMMUNICATIONS 40,300 40,396 TRAVEL & MILEAGE 29,645 28,355 TRAINING AND PROFESSIONAL DEVE 1,085 1,085 Total Contracts and Services 979,850 1,001,455 Other PUBLIC EDUCATION OUTREACH 4,935 4,385 Total Other 4,935 4,385 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Deployed an additional fire unit in the Olivenhain area to improve response time. 2. Purchased and put into service new ladder truck to replace 14 year old truck. 3. Implemented regional integrated Computer Aided Dispatch (CAD) system. 4. Purchased new mobile data computers (MDCs) with replacement reserve funds. 5. Updated Emergency Operations Manual and Training Manual for joint use among neighboring fire departments. 6. Improved response capabilities through effective use of homeland security grants to purchase equipment and conduct training. 7. Replaced 800 MHz radios as part of RCS migration to P -25 standard through grant funding. 8. Shared resources with neighboring Community Emergency Response Team (CERT) programs to increase training opportunities and improve overall program management. 9. Completed recertification process for City's rating from Insurance Services Organization (ISO). 10.Reevaluated hydrant inspection and maintenance program to improve efficiency and reduce cost and instituted new procedures. 11.Increased the number of joint, regional training events to maximize cost savings. 12.Purchased new medical CO2 monitors for paramedics. 13.Evaluated options for ambulance service for CSA -17 in preparation for negotiations on a new contract with a provider. 14.Created training calendar to document schedules for all agencies in the Fire Management Services Agreement. Maior Proiects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Monitor response times and service delivery in the Olivenhain area, to determine effectiveness of additional unit. 2. Negotiate a new contract with a provider for ambulance transport services for CSA -17. 3. Replace defibrillators /cardiac monitors on all response units. 4. Update Structural Pre -Fire and Incident Action Plans and allow for accessibility through MDCs. 5. Modify annual training plan to meet new ISO requirements. 4 -99 OAT W0►U]1r11 ION a,W_101 FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNING Division: 62512 DIVISION RESPONSIBILITIES: This Division enforces the International Fire Code, Building Code, Life Safety Code, and other fire safety related codes and ordinances, conducts fire investigations, oversees the business inspection and weed abatement programs, processes plan checks and performs inspections for development and enforces hazardous materials storage, use and disposal laws. Other duties include providing fire safety education to children, adults, and senior citizens. CORE SERVICES: • Implement, administer and enforce all fire safety codes and ordinances • Conduct annual inspections (specific occupancies are required by State law) • Conduct plan review and construction inspections to ensure compliance with fire and life safety codes • Provide public fire safety education • Administer the City's Weed Abatement program EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 601,952 617,961 627,430 656,312 661,703 Materials & Supplies 13,942 11,384 12,604 16,053 13,259 Contracts & Services 26,364 15,214 20,868 20,723 20,723 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 642,258 644,559 660,902 693,088 695,685 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Fire Marshal 1.00 1.00 1.00 1.00 1.00 Senior Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Deputy Fire Marshal I, II' 3.00 3.00 3.00 2.00 2.00 Program Assistant I, 11, 111 1.00 1.00 1.00 1.00 1.00 Total Positions 6.00 6.00 6.00 5.00 5.00 11.0 FTE unfunded Deputy Fire Marshall, II reclassified to Program Assistant I, II, III and added to Administration in reorganization FY13 -14 & FY14 -15 4 -100 OAT W:11►U]1r11 ION a,W_1►1 Page 2 FUND: GENERAL Fund: 101 Division Title: LOSS PREVENTION AND PLANNING Division: 62512 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FUEL Contracts & Services: PROFESSIONAL SERVICES CONTRACT TECHNICAL SERVICES CONTRACTS COMMUNICATIONS TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVE FY 13 -14 FY 14 -15 3,213 3,213 4,840 2,046 8,000 8,000 Total Materials and Supplies 16,053 13,259 3,324 3,324 5,000 5,000 2,724 2,724 8,850 8,850 825 825 Total Contracts and Services 20,723 20,723 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Conducted two public workshops on fire safety in wildland -urban interface. 2. Conducted Fire Safety Expo and education program for Fire Prevention Week. 3. Provided on -going fire prevention inspection training to engine company personnel. 4. Reviewed Very High Fire Hazard Severity Zone map. 5. Improved and increased fire safety education and public information via outreach and media on year -round basis. 6. Reviewed, revised and updated fire prevention bureau policies and procedures. 7. All fire prevention staff became certified Fire Inspectors and /or Plan Examiners through ICC or NCSA. 8. Conducted fire safety inspections of target (specific) hazard occupancies. 9. Prepared and mailed reminder notices to residents with fire sprinkler systems in their homes, to maintain and test their sprinkler systems. 10.Improved and increased fire safety to City by identifying gates, difficult access areas, and promoting address identification. Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Adopt new California Fire Code and local amendments. 2. Continue to provide education to residents with fire sprinkler systems in their homes by providing inspections and information. Provide on -going fire prevention and inspection training program for engine company personnel. Continue to increase fire safety education and public information via outreach and media on year -round basis. Continue to improve plan check and field customer service to community, staff and others. Conduct fire safety workshop to educate homeowners on Wildfire Safety. Provide required education for the implementation of the newly adopted California Code of Regulations, Title 19. Continue to organize Fire Safety Expo and education program for Fire Prevention Week. Continue to conduct fire safety inspections of target (specific) hazard occupancies. 4 -101 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: DISASTER PREPAREDNESS Division Number: 62513 DIVISION RESPONSIBILITIES This Division develops emergency procedures, activities, and operations plans to be implemented in the event of a natural or man -made disaster or emergency. The Division is responsible for coordination of city -wide emergency management training. The City's membership in the Hazardous Incident Response Team (HIRT) provides for the containment and removal of hazardous materials. CORE SERVICES: • Develop and maintain city emergency plans • Administer training and exercises • Ensure compliance with state and federal regulations • Provide citizens with preparedness information • Ensure emergency resources are available for city -wide response EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 71,314 63,819 64,751 64,816 64,862 Materials & Supplies 6,005 2,009 7,875 3,700 4,464 Contracts & Services 84,013 78,211 96,841 89,779 88,666 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 161,332 144,039 169,467 158,295 157,992 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst 0.25 0.25 0.25 0.25 0.25 Management Analyst I, 11, 111 0.25 0.25 0.25 0.25 0.25 Total Positions 0.50 0.50 0.50 0.50 0.50 4 -102 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: DISASTER PREPAREDNESS Division Number: 62513 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials & Supplies BOOKS AND SUBSCRIPTIONS 120 120 POSTAGE 79,501 884 SAFETY AND EMERGENCY SUPPLIES 1,130 690 FURNITURE /FIXTURES < $5K 150 240 FURNITURE /FIXTURES - TRAINING 2,225 2,225 COMPUTER HARDWARE & SOFTWARE 75 305 Total Materials and Supplies 3,700 4,464 Contracts & Services TECHNICAL SERVICES CONTRACTS 5,638 5,590 PUBLIC SERVICES CONTRACTS 79,501 77,286 INFORMATION TECHNOLOGY CONTRACT 400 400 COMMUNICATIONS 1,650 1,650 PRINTING AND BINDING 0 1,150 TRAVEL & MILEAGE 2,590 2,590 Total Contracts and Services 89,779 88,666 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Conducted City wide annual disaster exercise that was designed by staff in house. 2. Provided emergency management training to city Emergency Operations Center (EOC) staff. 3. Met with each department to review responsibilities in the event of a disaster. 4. Received training on new Alert San Diego (mass notification) system. 5. Provided access to the regional Command and Control Communications (3Cs) system for reliable communication (data, video and voice) and coordination during a disaster. 6. Met National Incident Management System (NIMS) requirements for training. 7. Developed a Continuity of Operations Plan (COOP) for the City. 8. Improved and increased public information via outreach and social media on year -round basis. 9. Purchased dedicated laptops for EOC operations. 10.Upgraded capabilities by adding televisions /monitors for EOC operations (Poinsettia Room). 11.Recertified Encinitas as a StormReady community. 12.Installed emergency standby generator at the Public Works Yard (City's alternate EOC). 13.Appointed contract CERT coordinator to administer CERT program for all agencies in the Fire Management Services Cooperative Agreement. Maior Proiects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Update Cities Readiness Initiative (mass prophylaxis) plan and conduct a drill at City Hall. 2. Update city emergency management plan checklists. 3. Develop a Recovery Plan for the City. 4. Produce a new employee preparedness and orientation manual. 5. Continue to provide emergency management training for city staff. 6. Participate in annual disaster exercises. 7. Update Emergency Operations Plan. 4 -103 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: MARINE SAFETY SERVICES Division Number: 62514 DIVISION RESPONSIBILITIES: The Marine Safety Services Division is responsible for providing ocean beach safety services for 3.5 miles of coastline at Encinitas owned or operated beaches. The Division provides public beach safety information, monitors beach erosion, removes safety hazards and assists in coordinating beach related improvement projects. The City's Junior Lifeguard Program is coordinated by this Division and City Ocean Lifeguards provide the instruction and operation for this program. CORE SERVICES: • Open ocean and swift -water / flood rescue • Medical aid • Code enforcement at beaches • Junior Lifeguard Program • Beach and Ocean Safety Awareness / Education • Cliff and Bluff Safety / Rescue EXPENDITURE SUMMARY: Expenditures by Category: FY 10 -11 Actual FY 11 -12 Actual FY 13 -14 FY 12 -13 Dept/Manager Approved Proposed FY 14 -15 Dept/Manager Proposed Personnel 731,214 781,575 796,062 799,942 817,395 Materials & Supplies 58,803 66,875 67,387 71,651 69,723 Contracts & Services 35,228 28,756 34,105 38,421 38,745 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other 19,950 23,067 36,432 10,471 3,564 2.20 Total 845,195 900,273 933,986 920,485 929,427 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Marine Safety Captain (Permanent) 1.00 1.00 1.00 1.00 1.00 Marine Safety Lieutenant (Permanent) 1.00 1.00 1.00 1.00 1.00 Marine Safety Sergeant (Permanent) 2.20 2.20 2.20 2.20 2.20 Total Positions 4.20 4.20 4.20 4.20 4.20 113111! EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: MARINE SAFETY SERVICES Division Number: 62514 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FIELD SUPPLIES SAFETY AND EMERGENCY SUPPLIES REPAIR AND MAINTENANCE SUPPLIES SMALL TOOLS & INSTRUMENTS UNIFORMS - NONPERSABLE FUEL FURNITURE /FIXTURES < $5K FURNITURE /FIXTURES - SAFETY <5 OTHER SUPPLIES Total Materials and Supplies Contracts & Services: TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS COMMUNICATIONS PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services Capital Outlay MACHINERY & EQUIPMENT PUBLIC EDUCATION OUTREACH Total Capital Outlay ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 1,129 662 210 60 12,566 12,556 3,675 3,675 10,132 10,132 1,555 1,101 12,711 12,711 14,000 14,000 4,855 4,008 9,868 9,868 950 950 71,651 69,723 27,961 21,081 0 6,880 5,698 5,698 739 703 3,561 3,561 462 822 38,421 38,745 7,761 3,000 2,710 564 10,471 3,564 FY11 -12 & 12 -13 Accomplishments: 1. Hosted multijurisdictional countywide search and recovery drill. 2. Replaced lifeguard dispatch pagers for better coverage along cliffs. 3. Provided monitoring, enforcement and safety for permitted commercial surf camps on City beaches. 4. Replaced 800 MHz radios as part of RCS migration to P -25 standards through grant funding. 5. Finalized design plans for new garage and storage room at Moonlight Beach as part of the Moonlight Beach Master Plan. Construction completed May 2013. 6. Developed schedule and specifications for replacing 2 PWCs, 1 ATV, and 1 Truck. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Develop a career development manual. 2. Continue to provide monitoring, enforcement and safety for permitted commercial surf camps on City beaches. 3. Implement a comprehensive lifeguard training program. 4. Develop partnership with Department of Fish & Game and State Natural Resources Agency to manage the Marine Life Protected Area. 4 -105 EXPENDITURE PLAN FUND: GENERAL Fund Number: 572 Division Title: JR LIFEGUARD PROGRAM FUND Division Number: 62515 DIVISION RESPONSIBILITIES: This budget is used for tracking revenues and expenditures associated with the Junior Lifeguard Program. This program provides youths, between the ages of nine to seventeen, knowledge of water safety skills, marine education, CPR, first aid, s urf lifesaving techniques and other physical fitness activities. CORE SERVICES: • Instruction of youths in the Junior Lifeguard Program • Administration of the Junior Lifeguard Program • Public Education EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) (135 FUND) FY 13 -14 FY 14 -15 FY 10 -11 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 85,655 110,142 131,487 138,100 146,625 Materials & Supplies 11,278 9,908 7,250 28,259 18,624 Contracts & Services 4,604 5,821 4,025 6,445 6,445 Internal Cost Allocation 0 16,115 16,115 16,115 16,115 Capital Outlay 0 0 0 0 0 Total 101,537 141,986 158,877 188,919 187,809 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Marine Safety Sergeant (Permanent) 0.80 0.80 0.80 0.80 0.80 Total Positions 0.80 0.80 0.80 0.80 0.80 Contracts: Temporary /Part - Time /Seasonal Ocean Lifeguard Instructors Hs[1td EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 572 Division Title: JR LIFEGUARD PROGRAM FUND Division Number: 62515 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES FIELD SUPPLIES SAFETY AND EMERGENCY SUPPLIES REPAIR AND MAINTENANCE SUPPLIES SMALL TOOLS & INSTRUMENTS UNIFORMS - NONPERSABLE FURNITURE /FIXTURES < $5K OTHER SUPPLIES Contracts & Services: PROFESSIONAL SERVICES CONTRACT RENTALS COMMUNICATIONS PRINTING AND BINDING Internal Cost Allocation INTERNAL COST ALLOCATION Total Materials and Supplies Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. The number of participants for this program increased each year. 2. A 3 -week session option was added. 3. Increased the quality and accessibility of participant uniforms. FY 13 -14 FY 14 -15 4,318 638 6,311 4,481 750 750 1,745 410 50 0 13,645 11,860 1,140 185 300 300 28,259 18,624 1,000 1,000 100 100 1,120 1,120 4,225 4,225 6,445 6,445 16,115 16,115 16,115 16,115 Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Identify a plan to increase the number of participants of this program. 2. Use class evaluation forms to determine the number of sessions offered and other session structure options. 4. Explore avenues for increasing revenue for the program to ensure economic stability, without increasing registration fees. 4 -107 This page intentionally left blank Public Works Department Department Divisions Administration Emergency Flood Control Environmental Programs (contract) Facility & Site Maintenance Storm Water Maintenance & Flood Control Recycling /Solid Waste /Household Hazardous Waste Cardiff Sanitary Division Wastewater Collection Fleet Maintenance Apparatus, Vehicle & Equipment Replacement Highway User's Tax Allocation (HUTA) ho Department Director Glenn Pruim � z W � Q o d � W � c V � � � d 6110 k � \ U-) £ E 2 E - / D / 2 CL _ 3 ]( 30 $ ƒ - 0 ±) U) 0 An /� - I) I m § ee a> E ± )) 0- o _ ) 7 ,/\ ®)a \ $ CL _ E2 0 _ ) E k LU « 7 z � g a g LA § i k LU -i LLI « o a z z M z R ( « O _ >_ a- i Ln LLI k k m R U ° z z cW G Q a W /Y II Y. O V_ J m a O U i i G1 i AG1 W L N W c CL z O U G1 0 V L 3 a, c� con Y O >O U N O u L a LLI ++ U v v � Z c O �a c co +� c> W z c u ai c � W +�+ C N z 5 Q 5 Q Y U N a v v v v c O c O c co +� c> +' c> c u ai c L U- cO 0 L N O � 5 Q 5 Q Y U N f6 f6 � 'f0 �V �V) LIJ LIJ � J N _ +' +�+ N C Q °C z z o H z N U Q 0 L U- cO 0 L N O � U '^ v U _ > � U .!A � � '5 LIJ LIJ � J N _ +' +�+ N C Q +' N U _ C u Q = U7 'E — ++ ++ a E V1 J W OU D "' M D C U C a Z � J 4 -111 U) w H LL V (6 This page intentionally left blank EXPENDITURE SUMMARY PUBLIC WORKS ACTIVITIES DEPARTMENT: Public Works DIVISIONS: Public Works Administration, Conservation & Environmental Services, Flood Control, Street Maintenance, City -Wide Facility and Site Maintenance, Storm Water Field Operations, HUTA, Solid Waste Management, Grant Administration, Recycling, Cardiff Sanitary Division (CSD), Encinitas Sanitary Division (ESD), District Support/ Administration, Wastewater Collection, Fleet Maintenance, Vehicle & Equipment Replacement. EXPENDITURE SUMMARY: Full -Time Equivalents - City Support Total Full Time Equivalents: DEPARTMENT FUNDING SUMMARY 28.85 28.85 29.25 28.55 28.55 28.85 28.85 29.25 28.55 28.55 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected FY 13 -14 FY 14 -15 HUTA Revenue (Fund 201) FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Solid Waste, Recycling, HHW (214) Actual Actual Approved Proposed Proposed Personnel 2,800,569 2,869,043 3,015,287 2,922,153 2,987,747 Materials & Supplies 407,512 450,832 477,783 574,600 519,950 Contracts & Services 4,403,335 4,356,311 4,884,508 4,539,812 4,557,299 Internal Cost Allocation 1,542,657 1,464,476 1,731,961 1,689,468 1,667,711 Capital Outlay 2,246,159 1,869,330 1,899,505 1,683,045 1,051,760 Total 11, 400, 232 11, 009, 992 12, 009, 044 11, 409, 078 10, 784, 467 DEPARTMENT PERSONNEL SUMMARY 1,107,555 148,063 678,000 678,000 DEPARTMENT PERSONNEL SUMMARY Total Departmental Revenue 13,265,984 13,014,623 FY 13 -14 FY 14 -15 (Number of Positions) FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager (2,276,483) Actual Actual Approved Proposed Proposed Full -Time Equivalents - City Support Total Full Time Equivalents: DEPARTMENT FUNDING SUMMARY 28.85 28.85 29.25 28.55 28.55 28.85 28.85 29.25 28.55 28.55 FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected Projected Projected HUTA Revenue (Fund 201) 1,633,675 1,827,607 1,639,197 1,894,279 1,932,165 Solid Waste, Recycling, HHW (214) 472,473 533,876 406,000 420,500 420,500 Cardiff Sanitary Division (511) 5,522,584 5,947,097 4,610,170 4,859,129 5,090,804 Encinitas Sanitary Division (521) 2,941,053 2,927,408 2,858,252 2,884,110 3,168,372 District Support Revenue (Overhead -611) 919,908 929,313 984,957 984,957 984,957 Fleet Maintenance (621) 452,448 506,400 528,152 528,152 528,152 Vehicle Replacement (622) 44,725 49,158 73,000 73,000 73,000 Machinery\Equipment Replacement (623) 171,563 145,701 185,000 185,000 185,000 Fire Apparatus Replacement (624) 1,107,555 148,063 678,000 678,000 678,000 Total Departmental Revenue 13,265,984 13,014,623 11,962,728 12,507,127 13,060,950 Other General Fund Support (1,865,752) (2,004,631) 46,316 (1,098,049) (2,276,483) Total 11, 400, 232 11, 009, 992 12, 009, 044 11, 409, 078 10, 784, 467 4 -113 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATION Division Number: 71600 DIVISION RESPONSIBILITIES: This Division provides management direction and administrative support to the divisions comprising the Public Works Function, the City's Wastewater divisions, and manages the City's solid waste contract. Administrative support services include: budgeting, purchasing, special studies and programs, administering contracts, development of grant applications, monitoring grants, administering work projects and monitoring capital improvement projects, and other related tasks. CORE SERVICES: • Administrative support functions to include budgeting for the Department • Conduct special studies and administer programs • Administer various contracts • Develop Grant applications and monitoring those grants received • Provide staff support to Environmental Advisory Committee EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 82,091 74,636 102,701 141,209 150,236 Materials & Supplies 5,705 6,127 9,376 6,725 5,875 Contracts & Services 14,615 11,326 14,778 15,974 15,719 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 15,000 0 0 Total 102,411 92,089 141,855 163,908 171,830 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.10 0.10 0.40 0.20 0.20 Senior Management Analyst 0.40 0.40 0.50 0.50 0.50 Intern 0.50 0.50 0.50 0.50 0.50 Total Positions 1.00 1.00 1.40 1.20 1.20 4 -114 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PUBLIC WORKS ADMINISTRATION Division Number: 71600 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS REPAIR AND MAINTENANCE SUPPLIE FUEL FURNITURE /FIXTURES < $5K COMPUTER HARDWARE & SOFTWARE OTHER SUPPLIES Contracts & Services: PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS RENTALS COMMUNICATIONS ADVERTISING PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Receive APWA Accreditation. 2. Completed Fleet Assessment. 3. Environmental Commission completed a Citywide Environmental Workplan. FY 13 -14 FY 14 -15 625 625 100 100 500 500 1,500 1,500 1,000 400 500 250 2,500 2,500 6,725 5,875 5,000 3,000 2,500 2,500 250 250 2,000 2,500 350 350 100 100 3,424 4,669 2,350 2,350 15,974 15,719 Major Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Receive APWA Re- Accreditation. 2. Complete a Citywide Facility Assessment. 3. Continue assisting the Environmental Advisory Commission in achieving their sustainability goals for the City. 4 -115 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: EMERGENCY RESPONSE Division Number: 71610 DIVISION RESPONSIBILITIES: The purpose of this division is to capture the cost of emergency responses due to flooding events. The costs captured in this division will be used to seek reimbursement from Federal Emergency Management Administration (FEMA) when an event has been declared a Federal or State Emergency. CORE SERVICES: • Respond to emergency flooding events EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -116 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 0 0 0 0 0 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -116 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: EMERGENCY RESPONSE Division Number: 71610 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: PROFESSIONAL SERVICES CONTRACT Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: No major flooding repairs. Major Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: This is an emergency repair account no projects are planned. 4 -117 FY 13 -14 FY 14 -15 0 0 0 0 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: ENVIRONMENTAL PROGRAMS (CONTRACT) Division Number: 71620 DIVISION RESPONSIBILITIES: The Division's responsibility is to provide staff services to the Encinitas Environmental Commission (EC) to assist the Commission in its duties as it advises the Encinitas City Council by making recommendations on policy, programs, and regulations related to the city's environment. Additionally, the EC shall work to raise public awareness and promote a shared environmental vision by building partnerships between city departments, residents, and businesses. In carrying out its mission, the EC shall encourage long -term, holistic thinking about environmental issues including, but not limited to, air and water quality, pollution prevention, beach and wetlands restoration, solid waste reduction /recycling, energy, and transportation. CORE SERVICES: • Develop a Citywide Environmental Policy • Develop a Environmental Commission Workplan • Work on Projects as assigned by City Council EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies Contracts & Services Internal Cost Allocation Capital Outlay PERSONNEL DETAIL: 0 0 0 0 0 113,171 96,166 118,000 94,000 94,000 0 0 0 0 0 Total 113,171 96,166 118,000 94,000 94,000 (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -118 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: ENVIRONMENTAL PROGRAMS (CONTRACT) Division Number: 71620 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: PROFESSIONAL SERVICES CONTRACT 94,000 94,000 Total Contracts and Services 94,000 94,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1.Completed another successful "Day without a Bag" program now county wide. 2. Delivered educational Environmental speakers, films and workshops in conjunction with "Encinitas Environment Day" & "Water Awareness Week ". 3. Completed City Environmental Action Plan that compliments City's Climate Action Plan. 4. Participated in General Plan Advisory Committee & Community Grants Committee. 5. Drafted suggestions for Council consideration on key environmental legislation. Major Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue the Implementation of the Environmental Action Plan. 2. Continue to promote Environmental education and programs. 3. Update Environmental Commission Work Plan for FY11 -12 & FY12 -13. 4. Continue work on single -use bag reduction measures. 5. Continue involvement with General Plan Advisory Committee & Community Grants Committee. 6. Participate in development of implementation plan for City's first Climate Action Plan. 4 -119 O:1,:1101111V] Mal a,W.101 FUND: GENERAL Fund Number: 101 Division Title: STREET MAINTENANCE Division Number: 71630 DIVISION RESPONSIBILITIES: The Street Maintenance Division is funded by both the Highway Users Tax Account (Gas Tax) and General Funds. The Division is responsible for maintaining the City's street - related infrastructure. City crews maintain streets, sidewalks and curbs, traffic control devices, trees, flood control facilities and similar infrastructure, as well as providing emergency response. The Division also contracts services such as pavement repairs, concrete repairs, pavement markings and striping, street sweeping, urban forestry services, litter and graffiti abatement and similar work. CORE SERVICES: • Emergency Response • Flood Control • Graffiti Abatement • Litter Abatement • Sidewalk Maintenance • Street Light Maintenance EXPENDITURE SUMMARY: • Street Maintenance • Street Sweeping • Street Tree Maintenance • Traffic Control Device Maintenance • Weed Abatement Total 512,812 1,590,285 1,631,797 1,634,994 1,681,076 PERSONNEL DETAIL: (Number of Positions) Position Titles: FY 10 -11 Actual FY 11 -12 Actual FY 12 -13 Approved FY 13 -14 FY 14 -15 Department Director' FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 199,401 869,992 901,691 880,429 905,058 Materials & Supplies 16,821 136,991 140,227 143,762 143,762 Contracts & Services 296,590 583,302 589,879 610,803 632,256 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 512,812 1,590,285 1,631,797 1,634,994 1,681,076 PERSONNEL DETAIL: (Number of Positions) Position Titles: FY 10 -11 Actual FY 11 -12 Actual FY 12 -13 Approved FY 13 -14 Dept/Manager Proposed FY 14 -15 Dept/Manager Proposed Department Director' 0.00 0.10 0.10 0.00 0.00 Senior Management Analyst 0.00 0.05 0.00 0.00 0.00 Superintendent 0.10 0.60 0.60 0.60 0.60 Utility & Maintenance Supervisor 0.50 1.00 1.00 1.00 1.00 Utility & Maintenance Field Supervisor' 0.00 0.50 0.50 0.50 0.50 Utility & Maintenance Tech. I,II,III,IV 1.00 5.50 5.50 5.50 5.50 Program Coordinator' 0.10 0.85 0.85 0.85 0.85 Program Assistant I, II, III 0.50 0.50 0.50 0.50 0.50 Total Positions 2.20 9.10 9.05 8.95 8.95 Beginning in FY10 -11, 201 Gas Tax expenditures and Personnel to be moved from the HUTA (Gas Tax) Fund to the General Fund. The Revenue will be transferred to the General Fund. 4 -120 O:1,:1101111V] Mal aaWTA01 Page 2 FUND: GENERAL Fund Number: 101 Division Title: STREET MAINTENANCE Division Number: 71630 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FIELD SUPPLIES SAFETY AND EMERGENCY SUPPLIES REPAIR AND MAINTENANCE SUPPLIE SMALL TOOLS & INSTRUMENTS UNIFORMS /CLOTHING - NONPERSABLE FUEL OTHER SUPPLIES Total Materials and Supplies Contracts & Services: PROFESSIONAL SERVICES CONTRACT TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS RENTALS COMMUNICATIONS ADVERTISING PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Contracts and Services Captial Outlay /Debt Service: MACHINERY & EQUIPMENT FY 13 -14 FY 14 -15 1,200 1,200 300 300 52,000 52,000 1,020 1,020 55,727 55,727 1,260 1,260 3,420 3,420 28,235 28,235 600 600 143,762 143,762 197,882 201,726 2,875 2,875 400,738 418,347 656 656 1,840 1,840 70 70 400 400 1,500 1,500 4,842 4,842 610,803 632,256 0 0 Total Contracts and Services 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: Repaired 31,277 square feet of damaged sidewalk. Repaired 27,711 square feet of damaged asphalt. Repaired and /or replaced 618 traffic control signs. Implemented Urban Forest Management Program which included pruniung 3600 trees and planting 73 trees. Became a Tree City USA through Cal Fire and the Arbor Foundation. Swept 18,398.70 miles of curbs. Collected asset information and updated work management system /GIS. Implemented a Sign Management Program to meet retro - reflectivity standards. Completed striping Citywide. Major Projects in the Upcoming Two -Year Period ( FYI 3-14 & FYI 4-15) Include: Repair 20,000 square feet of damaged sidewalk. Repair 20,000 square feet of damaged asphalt. Repair and /or replace 400 traffic control signs. Prune 4000 trees and plant 120 new trees. Sweep 18,000 miles of curbs. Continue to collected asset information and updated work management system /GIS. Become Re- Accredited through APWA. Complete striping and legend maintenance on all major and collector streets. 4 -121 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE /CIVIC CENTER Division Number: 71640 DIVISION RESPONSIBILITIES: The Facility Maintenance Division is responsible for the maintenance of the Civic Center, all Fire Stations and Lifeguard Towers, the Public Works Yard and the Library. Division Number 71640 includes costs associated with the maintenance of the Civic Center. In- house personnel complete the day -to -day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced. CORE SERVICES: • Maintenance of City Facilities - Civic Center • Planning, budgeting and purchasing of equipment and services to maintain City building assets • Emergency response for facilities EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 79,899 83,211 83,578 80,945 80,998 Materials & Supplies 17,654 22,243 18,000 19,550 23,550 Contracts & Services 187,316 217,653 251,717 239,683 239,926 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 284,869 323,107 353,295 340,178 344,474 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Management Analyst I, 11, 111 0.30 0.20 0.20 0.20 0.20 Facilities Specialist 0.60 0.60 0.60 0.60 0.60 0.90 0.80 0.80 0.80 0.80 Total Positions 4 -122 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE /CIVIC CENTER Division Number: 71640 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES REPAIR AND MAINTENANCE SUPPLIES SMALL TOOLS & INSTRUMENTS UNIFORMS /CLOTHING - NONPERSABLE FUEL OTHER SUPPLIES Contracts & Services: TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER CLEANING REPAIR AND MAINTENANCE SERVICE PERMITS RENTALS COMMUNICATIONS TRAINING AND PROFESSIONAL DEVELOPMENT Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 100 100 7,500 10,000 300 300 150 150 3,000 3,000 8,500 10,000 19,550 23,550 13,208 13,208 52,266 52,509 66,620 66,620 5,000 5,000 2,919 2,919 72,420 72,420 22,500 22,500 1,250 1,250 250 250 2,500 2,500 750 750 239,683 239,926 FY11 -12 & 12 -13 Accomplishments: 1. Achieved LEED certification of Civic Center (Existing Building - Operations and Maintenance, Silver level). 2. Completed installation of emergency generator at Public Works Yard. 3. Parking lot light retrofit at Civic Center. 4. Improved access at Library and Civic Center. 5. Completed Facilities Condition Assessment 6. Rehabilitation of heating /cooling system at Library. 7. Installed Electric Vehicle (EV) charging stations at Parking Lot B Maior Proiects in the Uacomina Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Complete Phases 2 and 3 of Public Works Yard landscape project. 2. Rehabilitation of sewer lines at Civic Center. 3. Replace windows and plumbing supply lines at Fire Station #1. 4. Replace roll -up garage doors at Fire Station #4. 4 -123 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/ FIRE STATION Division Number: 71641 DIVISION RESPONSIBILITIES: Division Number 71641 includes costs associated with the maintenance of all Fire Stations and Lifeguard Towers. In- house personnel complete the day -to -day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced. CORE SERVICES: • Maintenance of City Facilities - Fire Stations and Lifeguard Towers • Planning, budgeting and purchasing of equipment and services to maintain City building assets • Emergency response for facilities EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Proposed Proposed Facilities Specialist 0.40 0.40 0.40 0.40 0.40 Total Positions 0.40 0.40 0.40 0.40 0.40 4 -124 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 36,900 38,589 37,532 37,622 37,646 Materials & Supplies 6,736 5,457 5,700 8,350 8,350 Contracts & Services 131,752 134,798 173,704 150,291 151,851 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 175,388 178,844 216,936 196,263 197,847 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Proposed Proposed Facilities Specialist 0.40 0.40 0.40 0.40 0.40 Total Positions 0.40 0.40 0.40 0.40 0.40 4 -124 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE/ FIRE STATION Division Number: 71641 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: REPAIR AND MAINTENANCE SUPPLIES OTHER SUPPLIES Contracts & Services: TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER CLEANING REPAIR AND MAINTENANCE SERVICE PERMITS COMMUNICATIONS Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Division 71640. 4 -125 FY 13 -14 FY 14 -15 8,200 8,200 150 150 8,350 8,350 4,088 4,088 34,108 35,008 49,300 49,300 9,708 9,888 4,256 4,256 6,358 6,358 37,750 37,750 4,243 4,243 480 960 150,291 151,851 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE /PW YARD Division Number: 71642 DIVISION RESPONSIBILITIES: Division Number 71642 includes costs associated with the maintenance of the Public Works Yard (160 Calle Magdalena). In- house personnel complete the day -to -day repairs. Specialized work such as security, pest control, janitorial, plumbing, and HVAC services is outsourced. CORE SERVICES: • Maintenance of City Facilities - Public Works Yard • Planning, budgeting and purchasing of equipment and services to maintain City building assets • Emergency response for facilities EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 76,643 78,418 77,764 77,904 77,955 Materials & Supplies 7,028 12,070 7,050 8,450 7,150 Contracts & Services 107,898 109,142 127,016 124,336 128,336 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 191,569 199,630 211,830 210,690 213,441 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst 0.20 0.20 0.20 0.20 0.20 Facilities Specialist 0.50 0.50 0.50 0.50 0.50 Total Positions 0.70 0.70 0.70 0.70 0.70 4 -126 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE /PW YARD Division Number: 71642 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: SAFETY AND EMERGENCY SUPPLIES REPAIR AND MAINTENANCE SUPPLIES UNIFORMS /CLOTHING - NONPERSABLE OTHER SUPPLIES Contracts & Services: TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER CLEANING REPAIR AND MAINTENANCE SERVICE PERMITS RENTALS COMMUNICATIONS TRAINING AND PROFESSIONAL DEVELOPMENT Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Division 71640. 4 -127 FY 13 -14 FY 14 -15 1,400 1,000 1,500 2,500 150 150 5,400 3,500 8,450 7,150 14,232 14,232 25,886 25,886 28,500 28,500 2,700 2,700 2,623 2,623 18,850 18,850 25,000 29,000 3,145 3,145 250 250 2,400 2,400 750 750 124,336 128,336 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: FACILITY & SITE MAINTENANCE /LIBRARY Division Number: 71643 DIVISION RESPONSIBILITIES: Division Number 71643 includes costs associated with the maintenance of the Library. In -house personnel complete the day -to- day repairs. Specialized work such as security, pest control, janitorial, plumbing and HVAC services is outsourced. CORE SERVICES: • Maintenance of City Facilities - Library • Planning, budgeting and purchasing of equipment and services to maintain City building assets • Emergency response for facilities EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 58,561 59,756 61,628 59,143 59,287 Materials & Supplies 14,826 16,220 14,550 14,750 16,050 Contracts & Services 186,226 184,756 191,143 197,945 198,945 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 259,613 260,732 267,321 271,838 274,282 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Management Analyst 1 /11 /111 0.00 0.10 0.10 0.10 0.10 Facilities Specialist 0.50 0.50 0.50 0.50 0.50 Total Positions 0.50 0.60 0.60 0.60 0.60 4 -128 EXPENDITURE PLAN Page 2 =UND: GENERAL Fund Number: 10' division Title: FACILITY & SITE MAINTENANCE /LIBRARY Division Number: 7164; MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: REPAIR AND MAINTENANCE SUPPLIES SMALL TOOLS & INSTRUMENTS OTHER SUPPLIES Contracts & Services: TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER CLEANING REPAIR AND MAINTENANCE SERVICE COMMUNICATIONS Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Division 71640. 4 -129 FY 13 -14 FY 14 -15 3,500 3,300 250 250 11,000 12,500 14,750 16,050 11,960 11,960 27,512 27,512 68,100 68,100 7,000 7,000 3,723 3,723 54,300 54,300 24,500 25,500 850 850 197,945 198,945 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: STORMWATER MAINTENANCE Division Numbers: 71650 DIVISION RESPONSIBILITIES: The Stormwater Maintenance Division is funded by the General Fund and is responsible for the maintenance of the City's storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System ( NPDES) permit. Maintenance for the above ground system is performed by Street Maintenance personnel and maintenance for the below ground system is performed by the Wastewater Collection personnel . Costs to perforrm these services to meet NPDES permit standards are captured in this Division. CORE SERVICES: • Storm Drain Conveyance System Maintenance • Street Sweeping • Litter Abatement EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 462,243 489,544 488,279 494,553 507,252 Materials & Supplies 27,891 32,966 38,607 43,783 43,783 Contracts & Services 156,829 91,753 143,538 144,336 146,467 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 11,007 0 0 0 Total 646,963 625,270 670,424 682,672 697,502 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 0.30 0.30 0.30 0.30 0.30 Utility & Maintenance Field Supervisor 1.00 0.50 0.50 0.50 0.50 Utility & Maintenance Tech. I, 11, III, IV 3.50 4.00 4.00 4.00 4.00 Program Assistant I, 11, 111 0.50 0.50 0.50 0.50 0.50 Total Positions 5.30 5.30 5.30 5.30 5.30 4 -130 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: STORMWATER MAINTENANCE Division Numbers: 71650 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FIELD SUPPLIES SAFETY AND EMERGENCY SUPPLIES REPAIR AND MAINTENANCE SUPPLIES SMALL TOOLS & INSTRUMENTS U N I FORM S /CLOTH I N G -N ON P E RSABL E FUEL OTHER SUPPLIES Total Materials and Supplies Contracts & Services: TECHNICAL SERVICES CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER RENTALS COMMUNICATIONS PRINTING AND BINDING 150 150 500 500 1,000 1,000 1,000 1,000 20,757 20,757 1,500 1,500 2,000 2,000 16,776 16,776 100 100 43,783 43,783 128,201 130,332 6,450 6,450 6,000 6,000 500 500 1,740 1,740 600 600 TRAINING AND PROFESSIONAL DEVELOPMENT 845 845 Total Contracts and Services 144,336 146,467 This Division utilizes a Storm Drain Cleaning machine (2007 VacCon) that is leased by the General Fund for $40,000 per year. ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: Cleaned 26 storm water detention basins. Cleaned 4113 catch basins /boxes. Cleaned 8454 feet of storm drain pipe. Removed 2.65 tons of debris from 35 storm drain filter locations. Removed 359.5 cubic yards of debris from the underground storm drain system. (Catch basins /inlets). Completed repairs to the UV Treatment Facility. Televised 4635 corrugated storm drain pipes. Maior Proiects in the Uocomina Two -Year Period (FY13 -14 & FY 14 -15) Include: Clean 26 storm water detention basins. Clean 4200 catch basins /boxes. Clean 8400 feet of storm drain pipe. Remove 2,5 tons of debris from 35 storm drain filter locations Televise 8000 corrugated storm drain pipes. Clean Chesterfield Drainage Channel. Clean Cottonwood Creek Pond. Repair 16 corregated metal storm drain pipes. Continue to maintain and inspect 4 miles of channels, 13 detention basins, 65.2 miles of pipe and 1,900 storm drains. Participate in the development of environment permits for storm water conveyance system maintenance. 4 -131 EXPENDITURE PLAN FUND: GENERAL FUND Fund Number: 101 Division Title: STORMWATER FLOOD CONTROL Division Number: 71651 DIVISION RESPONSIBILITIES: The Flood Control Division is funded by the General Fund and is responsible for repair of the City's storm drain conveyance system. Work is performed by Street Maintenance personnel for the above ground system and Wastewater Collection personnel for the below ground system. Repair work is contracted out for large scale or special projects. CORE SERVICES: • Storm Drain Conyeance System Repairs • Llitter abatement • Weed abatement EXPENDITURE SUMMARY: Total 113,364 117,015 125,975 128,013 129,709 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 30,099 36,574 38,075 39,743 41,439 Materials & Supplies 8,200 7,266 7,900 7,900 7,900 Contracts & Services 75,065 73,175 80,000 80,370 80,370 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 113,364 117,015 125,975 128,013 129,709 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Utility & Maintenance Tech. I, II, III, IV 0.50 0.50 0.50 0.50 0.50 Total Positions 0.50 0.50 0.50 0.50 0.50 4 -132 EXPENDITURE PLAN Page 2 FUND: GENERAL FUND Fund Number: 101 Division Title: STORMWATER FLOOD CONTROL Division Number: 71651 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: TECHNICAL SERVICES CONTRACTS 75,700 75,700 MAINTENANCE CONTRACTS 3,870 3,870 RENTALS 800 800 Total Contracts and Services 80,370 80,370 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: Replaced 16 concrete cross gutters. Repaired 3 damaged desiltin bains. Manor Protects in the Upcoming Two -Year Period (FY 13 -14 & FY 14 -15) Include: Repair 7 concrete cross gutters. Perform emergency repairs as needed. 4 -133 FY 13 -14 FY 14 -15 Materials & Supplies: FIELD SUPPLIES 1,000 1,000 REPAIR AND MAINTENANCE SUPPLIES 6,500 6,500 SMALL TOOLS & INSTRUMENTS 300 300 OTHER SUPPLIES 100 100 Total Materials and Supplies 7,900 7,900 Contracts & Services: TECHNICAL SERVICES CONTRACTS 75,700 75,700 MAINTENANCE CONTRACTS 3,870 3,870 RENTALS 800 800 Total Contracts and Services 80,370 80,370 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: Replaced 16 concrete cross gutters. Repaired 3 damaged desiltin bains. Manor Protects in the Upcoming Two -Year Period (FY 13 -14 & FY 14 -15) Include: Repair 7 concrete cross gutters. Perform emergency repairs as needed. 4 -133 EXPENDITURE PLAN FUND: GAS TAX Fund Number: 201 Division Title: STREET MAINTENANCE Division Number: 71630 DIVISION RESPONSIBILITIES: This fund was eliminated in FY11 -12 and all information was transferred to the General Fund. CORE SERVICES: • Core Services listed under 71640. EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 626,235 0 0 0 0 Materials & Supplies 129,559 0 0 0 0 Contracts & Services 288,581 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Debt/Other /Transfers 211 0 0 0 0 Utility & Maintenance Technician I, II, III, IV Total 1,044,586 0 0 0 0 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.10 0.00 0.00 0.00 0.00 Superintendent 0.50 0.00 0.00 0.00 0.00 Senior Management Analyst 0.05 0.00 0.00 0.00 0.00 Assistant Superintendent 0.50 0.00 0.00 0.00 0.00 Utility & Maintenance Field Supervisor 0.50 0.00 0.00 0.00 0.00 Utility & Maintenance Technician I, II, III, IV 4.50 0.00 0.00 0.00 0.00 Program Coordinator 0.75 0.00 0.00 0.00 0.00 Program Assistant I, II, III 0.00 0.00 0.00 0.00 0.00 All positions transferred to 71640. Total Positions 6.90 0.00 0.00 0.00 0.00 4 -134 EXPENDITURE PLAN Page 2 FUND: GAS TAX Fund Number: 201 Division Title: STREET MAINTENANCE Division Number: 71630 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: Street Signs Street Maintenance Materials Fuel Supplies: Office, Computer, Field and Safety Audio Supplies, Books, Small Tools, Furniture /Fixtures Uniforms - Persable, Food /Water /Coffee Service Total Materials and Supplies Contracts & Services: Street Sweeping Maintenance Contractual Services Street Striping Equipment Maintenance and Repair, Equipment Rental Fees Training Agency Temporary Help Travel, Membership Dues, Mileage, Medical Services, Telephone Advertising and Printing Captial Outlay /Debt Service: Machinery and Equipment 800 MHz Backbone Lease payments Total Contracts and Services Total Capital Outlay /Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: Information moved to General Fund 71640. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: Information moved to General Fund 71640. 4 -135 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 0 0 0 0 0 0 0 0 EXPENDITURE PLAN FUND: RECYCLING /SOLID WASTE & HOUSEHOLD Fund Number: 214 HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Division Number: 71621 DIVISION RESPONSIBILITIES: This Division captures expenses related to AB939 requirements and the City's Household Hazardous Waste program. Programs include residents disposal of household hazardous waste, electronic and universal waste and other solid waste expenses. CORE SERVICES: • Manage City's franchise agreement with EDCO • Administer Household Hazardous Waste program EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 113,576 76,486 117,077 50,767 51,441 Materials & Supplies 0 0 0 0 0 Contracts & Services 229,725 178,126 222,575 188,857 190,279 Internal Cost Allocation 36,322 38,484 38,484 23,000 0 Capital Outlay 0 0 0 0 0 Total 379,623 293,096 378,136 262,624 241,720 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.30 0.30 0.30 0.00 0.00 Management Analyst I, 11, 111 0.40 0.40 0.40 0.40 0.40 Total Positions 0.70 0.70 0.70 0.40 0.40 4 -136 EXPENDITURE PLAN Page 2 FUND: RECYCLING /SOLID WASTE & HOUSEHOLD Fund Number: 214 HAZARDOUS WASTE FUND Division Title: SOLID WASTE MANAGEMENT Division Number: 71621 MAJOR NON - PERSONNEL EXPENSE ITEMS: ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. In partnership with DEMA, replaced trash /recycling containers in downtown area. 2. Expanded residential recycling opportunities to include rigid plastics and styrofoam (EDCO). 3. Household Hazardous Waste (HHW) program expanded to include medical sharps and pharmaceuticals. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue evaluation of need for expanded Mandatory Recycling Ordinance. 4 -137 FY 13 -14 FY 14 -15 Contracts & Services: PROFESSIONAL SERVICES CONTRACT 81,000 81,000 TECHNICAL SERVICES CONTRACTS 97,900 98,950 ADVERTISING 8,500 8,500 TRAVEL & MILEAGE 1,222 1,594 TRAINING AND PROFESSIONAL DEVELOPMENT 235 235 Total Contracts and Services 188,857 190,279 Internal Cost Allocation: Internal Cost Allocation 23,000 0 Total Internal Cost Allocation 23,000 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. In partnership with DEMA, replaced trash /recycling containers in downtown area. 2. Expanded residential recycling opportunities to include rigid plastics and styrofoam (EDCO). 3. Household Hazardous Waste (HHW) program expanded to include medical sharps and pharmaceuticals. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continue evaluation of need for expanded Mandatory Recycling Ordinance. 4 -137 EXPENDITURE PLAN FUND: RECYCLING /SOLID WASTE & HOUSEHOLD Fund Number: 214 HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Division Number: 71622 DIVISION RESPONSIBILITIES: This Division captures expenses related to the City's recycling, Used Oil and Household Hazardous Waste grant programs. CORE SERVICES: • Administer recycling, used oil and other solid waste grants EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. 4 -138 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 21,760 58,920 26,391 43,523 43,523 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 21,760 58,920 26,391 43,523 43,523 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. 4 -138 EXPENDITURE PLAN Page 2 FUND: RECYCLING /SOLID WASTE & HOUSEHOLD Fund Number: 214 HAZARDOUS WASTE FUND Division Title: GRANT ADMINISTRATION Division Number: 71622 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: PROFESSIONAL SERVICES CONTRACT 43,523 43,523 Total Contracts and Services 43,523 43,523 Internal Cost Allocation: Internal Cost Allocation 0 0 Total Internal Cost Allocation 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Dvision 71621. 4 -139 EXPENDITURE PLAN FUND: RECYCLING /SOLID WASTE & HOUSEHOLD Fund Number: 214 HAZARDOUS WASTE FUND Division Title: RECYCLING Division Number: 71623 DIVISION RESPONSIBILITIES: This Division captures expenses related to the City's recycling programs. Activities include composting, residential and school recycling, and public education. CORE SERVICES: • Coordinate community recycling programs EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. ME111 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 72,500 13,000 Contracts & Services 63,181 66,674 72,500 76,500 76,500 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other 11,973 60 11,000 0 0 Total 75.154 66.734 83.500 149.000 89.500 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed There are no positions associated with this division at this time. ME111 EXPENDITURE PLAN Page 2 FUND: RECYCLING /SOLID WASTE & HOUSEHOLD Fund Number: 214 HAZARDOUS WASTE FUND Division Title: RECYCLING Division Number: 71623 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: EQUIPMENT < $5K OTHER SUPPLIES Contracts & Services: PROFESSIONAL SERVICES CONTRACT ADVERTISING Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Division 71621. 4 -141 FY 13 -14 FY 14 -15 71,500 12,000 1,000 1,000 72,500 13,000 70,000 70,000 6,500 6,500 76,500 76,500 EXPENDITURE PLAN FUND: CARDIFF SANITARY DIVISION (CSD) Fund: 511 Division Title: OPERATING Division Number: 71661 DIVISION RESPONSIBILITIES: The Cardiff Sanitary Division (CSD) serves a population of approximately 19,500 in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are approximately 80 miles of sewer mains in the Division. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment plant is managed by the San Elijo Joint Powers Authority (SEJPA), with CSD and the City of Solana Beach each owning 50% interest in the plant. CORE SERVICES: • Develop and administer operating and capital budget for Cardiff Sanitary Division • Calculate annual sewer service charges for Cardiff Sanitary Division EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the San Elijo JPA Board of Directors. 4 -142 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 4,292 3,260 5,000 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 1,577,622 1,695,257 1,755,242 1,624,476 1,617,293 Internal Cost Allocation 912,367 831,841 1,067,727 973,255 973,255 Capital Outlay /Debt 1,208,530 653,041 774,202 706,075 705,790 Total 3,702,811 3,183,399 3,602,171 3,303,806 3,296,338 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the San Elijo JPA Board of Directors. 4 -142 EXPENDITURE PLAN Page 2 FUND: CARDIFF SANITARY DIVISION (CSD) Fund: 511 Division Title: OPERATING Division Number: 71661 MAJOR NON - PERSONNEL EXPENSE ITEMS: Internal Cost Allocation: INTERNAL COST ALLOCATION 236,314 236,314 OTHER INTERFUND TRANSACTIONS 736,941 736,941 Total Internal Cost Allocation 973,255 973,255 Caatial Outlav /Debt Service: PRINCIPAL EXPENSE 563,037 FY 13 -14 FY 14 -15 Contracts & Services: LEASE EXPENSE 11,070 11,347 PROFESSIONAL SERVICES CONTRACT 21,519 14,336 MAINTENANCE CONTRACTS 261,170 261,170 INTERAGENCY AGREEMENTS 1,825 1,825 TREATMENT COSTS 1,218,164 1,218,164 UTILITIES - GAS AND ELECTRIC 21,600 21,600 INSURANCE 25,198 25,198 CLAIMS EXPENSE 75,000 75,000 Total Contracts and Services 1,624,476 1,617,293 Internal Cost Allocation: INTERNAL COST ALLOCATION 236,314 236,314 OTHER INTERFUND TRANSACTIONS 736,941 736,941 Total Internal Cost Allocation 973,255 973,255 Caatial Outlav /Debt Service: PRINCIPAL EXPENSE 563,037 579,366 INTEREST EXPENSE 131,968 115,077 LEASE EXPENSE 11,070 11,347 Total Capital Outlay /Debt Service 706,075 705,790 �KK�li_ �1, ��9a► �il��y_1�1�7►�i /_lILi1;a��1[i ' ' ' ' �aL =1K�� Accomplishments and Major Work Projects are listed under Division 71611. 4 -143 EXPENDITURE PLAN FUND: ENCINITAS SANITARY DIVISION (ESD) Fund Number: 521 District Title: OPERATING Division Number: 71661 DIVISION RESPONSIBILITIES: The Encinitas Sanitary Division (ESD) provides sewer collection and treatment services to the westerly - central portion of the City. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater Authority (EWA)treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.84% of the operating /maintenance and capital costs of the EWA treatment plant. CORE SERVICES: • Develop and administer operating and capital budget for Encinitas Sanitary Division • Calculate annual sewer service charges for Encinitas Sanitary Division EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors. 4 -144 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 918,669 822,618 1,076,751 894,800 887,716 Internal Cost Allocation 460,278 461,151 492,750 496,449 496,449 Capital Outlay 585,039 392,313 13,803 14,470 14,470 Total 1.963.986 1.676.082 1.583.304 1.405.719 1.398.635 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Note: The personnel costs for this Division represent the expenses for the two City Council members who are on the Encina Wastewater Authority Board of Directors. 4 -144 EXPENDITURE PLAN Page 2 FUND: ENCINITAS SANITARY DIVISION (ESD) Fund Number: 521 District Title: OPERATING Division Number: 71661 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS INTERAGENCY AGREEMENTS TREATMENT COSTS INSURANCE CLAIMS EXPENSE Internal Cost Allocation: INTERNAL COST ALLOCATION OTHER INTERFUND TRANSACTIONS Captial Outlay /Debt Service: LEASE EXPENSE Total Contracts and Services Total Internal Cost Allocation Total Capital Outlay /Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Division 71611. 4 -145 FY 13 -14 FY 14 -15 17,790 10,706 227,402 227,402 1,575 1,575 550,582 550,582 22,451 22,451 75,000 75,000 894,800 887,716 127,365 127,365 369,084 369,084 496,449 496,449 14,470 14,470 14,470 14,470 EXPENDITURE PLAN FUND: WASTEWATER SUPPORT 611 Division Title: WASTEWATER SUPPORT /ADMINISTRATION Division Number: 71660 DIVISION RESPONSIBILITIES: This Division provides administrative support to the Encinitas Sanitary Division and Cardiff Sanitary Division. The Division, composed of Public Works staff, responds to citizen inquiries regarding annual sewer assessments and sewer connections. Staff support also involves policy implementation; budget, report, and special study preparation; and preparation of annual sewer service assessments. FY 12 -13 Dept/Manager Dept/Manager CORE SERVICES: Actual Actual Approved • Preparation of CSD & ESD budgets Proposed Department Director 0.20 • Preparation of sewer service charges 0.20 0.10 0.10 • Respond to citizen inquiries regarding sewer service 0.05 0.05 0.05 EXPENDITURE SUMMARY: 0.05 Management Analyst I, 11, 111 0.30 0.30 0.30 0.30 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 87,219 60,804 90,153 71,101 69,181 Materials & Supplies 0 0 0 0 0 Contracts & Services 7,471 7,520 7,500 9,000 9,000 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 94,690 68,324 97,653 80,101 78,181 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 0.20 0.20 0.20 0.10 0.10 Senior Management Analyst 0.05 0.05 0.05 0.05 0.05 Management Analyst I, 11, 111 0.30 0.30 0.30 0.30 0.30 Total Positions 0.55 0.55 0.55 0.45 0.45 MEN EXPENDITURE PLAN Page 2 FUND: WASTEWATER SUPPORT 611 Division Title: WASTEWATER SUPPORT /ADMINISTRATION Division Number: 71660 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Contracts & Services: INTERAGENCY AGREEMENTS 9,000 9,000 Total Contracts and Services 9,000 9,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY12 -13 Accomplishments: 1. Updated Sewer Master Plan for Cardiff and Encinitas Sanitary Divisions. 2. Implemented first phase of Capital Improvement projects identified in 2011 Sewer Master Plan Update. 3. Completed Olivenhain Pump Station replacement. Major Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Rate Study for Cardiff and Encinitas Sanitary Divisions. 4 -147 *AT ,11►U]101 Sol a,W_1011 FUND: WASTEWATER SUPPORT Fund Number: 611 Division Title: WASTEWATER COLLECTION Division Number: 71661 DIVISION RESPONSIBILITIES: Wastewater Collection services are provided to the Encinitas Sanitary Division and the Cardiff Sanitary Division. These services include an ongoing schedule for sewer line cleaning as well as emergency services required on an as needed basis. Wastewater Collection services also include line location and mark out services for Cardiff Sanitary Division and the Encinitas Sanitary Division. Each sanitary division is charged its share of the Division's expenses based on actual number of miles of underground pipe maintained. CORE SERVICES: • Emergency Response • Locate and mark out sewer lines and storm drains • Provide routine sanitary sewer & storm drain collection systems maintenance: • Repairing sewer lines and storm drains • Video inspect underground pipes • Respond to customer service requests • Cleaning sewer lines, cleaning storm drains, clearing stoppages EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 631,130 665,638 670,735 645,103 657,377 Materials & Supplies 13,227 18,886 18,375 12,805 12,805 Contracts & Services 19,598 19,413 24,694 31,110 31,110 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Debt Servoce 0 0 500 500 500 Total 663,955 703,937 714,304 689,518 701,792 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Utility & Maintenance Supervisor II 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Field Supervisor 1.00 1.00 1.00 1.00 1.00 Utility & Maintenance Technician I, II, III, IV 4.00 4.00 4.00 4.00 4.00 Total Positions 6.00 6.00 6.00 6.00 6.00 M *AT ,11►U]101 Sol a,W_1011 Page 2 FUND: WASTEWATER SUPPORT Fund Number: 611 Division Title: WASTEWATER COLLECTION Division Number: 71661 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS POSTAGE FIELD SUPPLIES SAFETY AND EMERGENCY SUPPLIES SMALL TOOLS & INSTRUMENTS UNIFORMS - NONPERSABLE Fuel OTHER SUPPLIES Contracts & Services: TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS UTILITIES - WATER CLEANING RENTALS COMMUNICATIONS TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Capital Outlay /Debt Service: MACHINERY & EQUIPMENT Total Materials and Supplies Total Contracts and Services Total Capital Outlay /Debt Service ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Cleaned 2,516,662 feet of sewer pipe. 2. Televised 183,773 feet of Sewer /Storm Drain Pipe. 3. Removed 384 cubic yards of debris from underground pipes. Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Clean two million feet of sewer and storm drain pipe. 2. Video inspect 200,000 feet of sewer and storm drain pipes. 3. Remove 320 cubic yards of debris from the underground storm drain system. 11IIIIEZ FY 13 -14 FY 14 -15 600 600 200 200 50 50 5,000 5,000 3,300 3,300 400 400 2,560 2,560 35 35 660 660 12,805 12,805 2,350 2,350 6,148 6,148 5,500 5,500 6,300 6,300 1,952 1,952 2,640 2,640 2,000 2,000 4,220 4,220 31,110 31,110 500 500 500 500 EXPENDITURE PLAN FUND: WASTEWATER SUPPORT Fund Number: 611 Division Title: INTERNAL SERVICE VEHICLE RENTAL Division Number: 71663 DIVISION RESPONSIBILITIES: This Division accounts for the costs related to the operation and maintenance of the vehicles and equipment used in the Wastewater Collection Division. Rental charges for the vehicles and equipment generate revenue to off -set operating expenditures and future replacement costs of the Wastewater Collection vehicles. CORE SERVICES: • This division does not have core services EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -150 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 27,579 24,052 39,000 39,000 39,000 Contracts & Services 0 0 1,000 1,000 1,000 Internal Cost Allocation 133,690 133,000 133,000 196,764 198,007 Capital OutlayTransfers 0 0 0 0 0 Total 161,269 157,052 173,000 236,764 238,007 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -150 EXPENDITURE PLAN Page 2 FUND: WASTEWATER SUPPORT Fund Number: 611 Division Title: INTERNAL SERVICE VEHICLE RENTAL Division Number: 71663 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: REPAIR AND MAINTENANCE SUPPLIES FUEL Contracts & Services: INSURANCE Internal Cost Allocation: INTERNAL COST ALLOCATION OTHER INTERFUND TRANSACTIONS Total Materials and Supplies Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: Accomplishments and Major Work Projects are listed under Fund 71660. 4 -151 FY 13 -14 FY 14 -15 15,000 15,000 24,000 24,000 39,000 39,000 1,000 1,000 1,000 1,000 63,764 65,007 133,000 133,000 196,764 198,007 EXPENDITURE PLAN FUND: FLEET MAINTENANCE Fund Number: 621 Division Title: FLEET MAINTENANCE Division Number: 71670 DIVISION RESPONSIBILITIES: This Division, created in FY96 -97, is responsible for the repair, maintenance, and administration of the City's vehicles and major equipment. Each Department budgets for and is charged for services performed and outsourced by this Division. The amount charged to each benefiting Department is based on the cost of parts, services contracted out, and labor hours of staff. One hundred percent of this division's budget is charged back to City Departments. CORE SERVICES: • Repair and maintenance of vehicles and equipment • Administration of Vehicles and equipment • Planning, budgeting and purchasing of City /District vehicles and Equipment • Responsible for all fuel purchasing administration • Emergency Vehicle Response Services EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 312,280 332,135 341,074 343,634 349,877 Materials & Supplies 132,286 168,554 178,998 197,025 198,725 Contracts & Services 7,266 5,712 8,080 12,808 13,008 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 451,832 506,401 528,152 553,467 561,610 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Senior Management Analyst 0.20 0.20 0.25 0.25 0.25 Fleet Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Heavy Equipment Mechanic I, II 2.00 2.00 2.00 2.00 2.00 Total Positions 3.20 3.20 3.25 3.25 3.25 4 -152 EXPENDITURE PLAN Page 2 FUND: FLEET MAINTENANCE Fund Number: 621 Division Title: FLEET MAINTENANCE Division Number: 71670 MAJOR NON - PERSONNEL EXPENSE ITEMS: Contracts & Services: PROFESSIONAL SERVICES CONTRACT TECHNICAL SERVICE CONTRACTS MAINTENANCE CONTRACTS COMMUNICATIONS TRAINING AND PROFESSIONAL DEVELOPMENT Capital Outlay Machinery & Equipment Total Contracts and Services 5,900 FY 13 -14 FY 14 -15 Materials & Supplies: 750 750 OFFICE SUPPLIES 150 150 FIELD SUPPLIES 4,000 4,000 SAFETY AND EMERGENCY SUPPLIES 350 350 REPAIR AND MAINTENANCE SUPPLIES 180,000 186,300 SMALL TOOLS & INSTRUMENTS 8,900 4,300 UNIFORMS - NONPERSABLE 1,050 1,050 FUEL 2,000 2,000 FURNITURE /FIXTURES <$5K 500 500 OTHER SUPPLIES 75 75 Total Materials and Supplies 197,025 198,725 Contracts & Services: PROFESSIONAL SERVICES CONTRACT TECHNICAL SERVICE CONTRACTS MAINTENANCE CONTRACTS COMMUNICATIONS TRAINING AND PROFESSIONAL DEVELOPMENT Capital Outlay Machinery & Equipment Total Contracts and Services 5,900 6,100 720 720 750 750 900 900 4,538 4,538 12,808 13,008 0 0 Total Capital Outlay /Debt Service 0 0 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. Performed 95% preventive maintenance as scheduled. 2. Became an ASE Blue Shield Certified Facility Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. 95% customer satisfaction rate based on customer surveys. 2. Complete all preventive maintenance within 24 hours of the scheduled date. 3. Complete the purchase and installation of a new Fleet Maintenance Software upgrade. 4 -153 EXPENDITURE PLAN FUND: VEHICLE REPLACEMENT Fund Number: 622 Division Title: FLEET Division Number: 71670 DIVISION RESPONSIBILITIES: This Division, created in FY98 -99, is responsible for the replacement of the City's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement vehicle and equipment is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. This fund has been split into three different funds one for Light Duty Vehicles (622), one for Heavy Equipment and Machinery (623) and one for Fire Apparatus (624). CORE SERVICES: • Quarterly Evaluation of City fleet • Procurement of City fleet EXPENDITURE SUMMARY: PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -154 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other 95,070 520,659 278,000 292,000 186,000 Total 95.070 520.659 278.000 292.000 186.000 PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -154 EXPENDITURE PLAN Page 2 FUND: VEHICLE REPLACEMENT Fund Number: 622 Division Title: FLEET Division Number: 71670 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Capital Outlay: FLEET PURCHASES 292,000 186,000 Total Capital Outlay 292,000 186,000 City Vehicle to be replaced: Department Vehicle Replacement Cost 1999 Ford Explorer Comm Dev. FM 135 25,000 1999 Ford Explorer P & R FM 136 25,000 2001 Ford Explorer 44 Fire FM 161 25,000 2001 Ford Explorer 44 NPDES /ENG FM 162 25,000 2001 Ford Ranger P & R FM 172 32,000 2003 Ford Ranger 44 P & R FM 224 32,000 2003 Ford Ranger 2x4 P & R FM 256 32,000 2002 Ford E150 P & R FM 202 32,000 Ford F150 NPDES /PW FM 163 32,000 2003 Ford Ranger 44 P & R FM 212 32,000 292,000 Vehicle Outfitting Fire 40,000 City Vehicle to be replaced: 2005 Ford Escape /Hybrid PW /Streets FM 241 25,000 2007 Chevy Suburban 4x4 Fire FM 251 25,000 2003 Ford Sport Track Engineering FM 229 32,000 2001 Ford F350 PW /Fleet FM 170 32,000 2004 Ford F350 PW /Streets FM 233 32,000 186,000 * Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a list of potential replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet Maintenance Division and the Public Works Director's approval. 4 -155 EXPENDITURE PLAN FUND: MACHINERY /EQUIPMENT REPLACEMENT Fund Number: 623 Division Title: FLEET Division Number: 71670 DIVISION RESPONSIBILITIES: This Division, created in FY1998 -99, is responsible for the replacement of the City's vehicles and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement equipment and machinery is consolidated into a single fund and purchasing program. This fund operates as an internal cost allocation and all expenditures of the fund are reimbursed by City Departments. The amount each Department pays into the fund is based on a " Replacement Schedule." The guidelines used for determining the eventual year of replacement for vehicles and equipment will be the Vehicle Replacement Policy, F017, contained in the City's Administrative Manual. Fund 693 has been split into three different funds one for Light Duty Vehicles (622), one for Heavy Equipment and Machinery (623) and one for Fire Apparatus (624). CORE SERVICES: • Quarterly Evaluation of City /Water Equipment & Machinery • Procurement of City /Water Equipment and Machinery EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 Capital Outlay /Other Total PERSONNEL DETAIL: 173.372 288.492 207.000 320.000 145.000 DIVISIONAL PERSONNEL DETAIL FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -156 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other Total PERSONNEL DETAIL: 173.372 288.492 207.000 320.000 145.000 DIVISIONAL PERSONNEL DETAIL FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. 4 -156 EXPENDITURE PLAN Page 2 FUND: MACHINERY /EQUIPMENT REPLACEMENT Fund Number: 623 Division Title: FLEET Division Number: 71670 MAJOR NON - PERSONNEL EXPENSE ITEMS: Capital Outlay: MACHINERY & EQUIPMENT Total Capital Outlay City Machinery & Equipment to be replaced: Department Vehicle 2007 Vacuum /Sewer Cleaner WWC 255 FY 13 -14 FY 14 -15 320,000 145,000 320,000 145,000 Replacement Cost 320,000 320,000 2003 Case Loader Streets 232 100,000 Bobcat Streets 174 45,000 145,000 * Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel Report submitted with the budget. By approving the list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet Maintenance Division and the Public Works Director's approval. 4 -157 EXPENDITURE PLAN FUND: FIRE APPARATUS REPLACEMENT Fund Number: 624 Division Title: FLEET Division Number: 71670 DIVISION RESPONSIBILITIES: This Division, created in FY98 -99, is responsible for the replacement of the City's vehicles, apparatus and major equipment as determined by a vehicle longevity table and replacement guidelines. Under this Division, the planning, budgeting, and purchasing of replacement Fire Apparatus is consolidated into a single fund and purchasing program. This fund operates in accordance with the Council approved Fire Apparatus Replacement and Financing Program. Fund 693 has been split into three different funds one for Light Duty Vehicles (622), one for Heavy Equipment and Machinery (623) and one for Fire Apparatus (624). CORE SERVICES: • Bi- monthly Evaluation of Apparatus • Procurement of Fire Apparatus and Emergency Vehicles EXPENDITURE SUMMARY: PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. EOF61 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 0 0 0 0 0 Materials & Supplies 0 0 0 0 0 Contracts & Services 0 0 0 0 0 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 171,964 3,758 600,000 350,000 0 Total 171,964 3,758 600,000 350,000 0 PERSONNEL DETAIL: DIVISIONAL PERSONNEL DETAIL FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed No City Personnel are Directly Assigned to this Division. EOF61 EXPENDITURE PLAN Page 2 FUND: FIRE APPARATUS REPLACEMENT Fund Number: 624 Division Title: FLEET Division Number: 71670 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Capital Outlay: FLEET PURCHASES 350,000 0 Total Capital Outlay 350,000 0 Apparatus to be replaced: Department Vehicle Replacement Cost Fire Vehicles Brush Rig Fire FM 201 350,000 0 0 * Budgets are an estimate of the amount expected to replace vehicles. An actual list of vehicles to be replaced is not included as it is difficult to determine when any vehicle will reach the end of its useful life. Legal Counsel has advised Public Works to submit a list of potential replacements for the next two years as part of the Agenda Report submitted with the budget. By approving the list, City Council authorizes the replacement of those vehicles in the next two years. Actual purchase of the vehicles is subject to the assessment of the Fleet Maintenance Division and the Public Works Director's approval. 4 -159 This page intentionally left blank Engineering Department Department Divisions City Engineering Traffic Engineering Storm Water Management Program (NPDES) Coastal Zone Management Encinitas Ranch Lighting & Landscape Maintenance Encinitas Lighting & Landscape District Village Park Municipal Improvement District Villanitas Road Municipal Improvement District Cerro Street Municipal Improvement District Wiro Park Wastewater Support/Capital Projects Department Director Glen Pruim F- Z LU 5 F- a LU LU U_ W U) 0 Z EE W W Z_ a Z W 4 -162 U I� LO In O W N M I� N N N C C 'Ei) O C N W N U � U � o E 06 (` O C N O C • ^` Y N_ > m N :U ,N O CTII O O N N D r C 0 (6 N Ld L 0 N C C O d 0) J N 0) C> O > d 0 0) cu C N U U W O N2 Q C C N U N N E N O N N _ 0) > W 0) (6 E C N W :t! 0 y U E N C U W N N � r a N 0- N D N Y U y Q UU m in0 Ua �o 4 -162 F— Z LU 5 F- LU LL U_ LU U) 0 Z w LU LU Z a Z LU N E Q O _O 'y � D D cm _ 'i a) i LU Q a) O �> LL 4 -163 `o U � N Q � N O C N C d N C C -O C � W U C C This page intentionally left blank EXPENDITURE SUMMARY ENGINEERING ACTIVITIES DEPARTMENT: Engineering Services DIVISIONS: City Engineering, Traffic Engineering, Coastal Zone Management, Capital Projects, Stormwater Management Program, and Encinitas Landscape & Lighting Districts (includes Village Park M.I.D., Villanitas M.I.D., City -wide Landscape and Lighting District, Cerro Street M.I.D., Wiro Park M.I.D., and Encinitas Ranch.) EXPENDITURE SUMMARY: DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full -Time Equivalents 27.47 27.42 26.42 27.12 27.12 DEPARTMENT FUNDING SUMMARY Source of Revenue (Fund) Village Park (293) Villanitas (291) Cerro Street (292) Citywide Lighting /Landscape Dist. (295) Wiro Park (294) Encinitas Ranch (297) District Support 0/H CSD /ESD (10 1) Red Light Photo Enforc. Program (101) Engineering Division Service Fees (101) Total Departmental Revenue Other General Fund Support Total FY 10 -11 FY11 -12 FY 12 -13 FY13 -14 FY13 -14 FY 14 -15 Actual FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager 33,319 Actual Actual Approved Proposed Proposed Personnel 3,188,091 3,345,485 3,320,280 3,517,155 3,522,972 Materials & Supplies 95,264 114,592 132,580 134,892 134,896 Contracts & Services 2,343,122 2,168,569 2,420,731 2,420,144 2,457,044 Internal Cost Allocation 149,807 117,299 117,299 117,299 117,299 Capital Outlay 0 (541) 250 250 250 265,000 Total 5.776.284 5.745.404 5.991.140 6.189.740 6.232.461 DEPARTMENT PERSONNEL SUMMARY (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full -Time Equivalents 27.47 27.42 26.42 27.12 27.12 DEPARTMENT FUNDING SUMMARY Source of Revenue (Fund) Village Park (293) Villanitas (291) Cerro Street (292) Citywide Lighting /Landscape Dist. (295) Wiro Park (294) Encinitas Ranch (297) District Support 0/H CSD /ESD (10 1) Red Light Photo Enforc. Program (101) Engineering Division Service Fees (101) Total Departmental Revenue Other General Fund Support Total FY 10 -11 FY11 -12 FY 12 -13 FY13 -14 FY 14 -15 Actual Actual Projected Projected Projected 33,596 33,059 33,319 33,149 33,149 21,655 21,655 21,764 21,483 21,483 38,717 38,888 39,343 39,060 39,060 1,202,576 1,206,165 1,171,285 1,170,783 1,170,783 11,182 11,278 11,081 11,030 11,030 766,609 668,348 671,411 670,192 670,192 126,487 170,682 60,257 114,562 114,562 288,748 217,526 265,000 265,000 265,000 1,063,823 736,786 709,550 722,620 722,620 3,553,393 3,104,387 2,983,010 3,047,879 3,047,879 2.222.891 2.641.017 3.008.130 3.141.861 3.184.582 4 -165 EXPENDITURE PLAN Fund: GENERAL Fund Number: 101 Division Title: CITY ENGINEERING SERVICES Division Number: 72700 DIVISION RESPONSIBILITIES: This budget supports four divisions including Administration, Capital Improvements, Development Review, and Field Operations. The Administration Division provides management direction and administrative support to the divisions comprising the Engineering Services Department, solicits grants for public improvement financing, processes sewer annexation applications and administers the City's Landscape and Lighting District. The Capital Improvement Divison plans, designs, and administers contracts for the City and District capital improvement projects. The Development Review Division responds to citizen requests and queries regarding engineering - related issues involved in public and private developments. This Division also reviews, approves and issues grading and encroachment permits, as well as maintains City maps and records. The Field Operations Division investigates right -of -way code violations, inspects the City's capital improvement and private construction projects, and inspects public and private projects involving improvement and grading plans, subdivision maps, right -of -way permits, and utility permits. CORE SERVICES: • Department Administration including overseeing the capital improvement and annual operating budget • Plans, designs, and administers contracts for City's Capital Improvement Program • Inspection services of private and public projects • Maintains City maps and records, including GIS support • Reviews, approves, and issues private development permits • Solicits grants for public improvement financing • Administers City's Landscape and Lighting District EXPENDITURE SUMMARY: FY13 -14 FY 14 -15 PERSONNEL DETAIL: (Number of Positions) FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 1,931,640 2,003,007 1,969,971 2,140,347 2,145,259 Materials & Supplies 10,326 18,148 15,805 16,312 16,312 Contracts & Services 273,719 342,101 336,163 332,346 332,075 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Engineer I, II Total 2,215,685 2,363,256 2,321,939 2,489,005 2,493,646 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director/ City Engineer ** 1.00 1.00 0.00 0.70 0.70 Deputy City Engineer* 1.00 1.00 1.00 1.00 1.00 Senior Engineer 2.00 2.00 2.00 2.00 2.00 Senior Management Analyst 0.70 0.70 0.70 0.70 0.70 Engineer I, II 5.00 5.00 5.00 5.00 5.00 Engineering Specialist I, II, III 5.00 5.00 5.00 5.00 5.00 Dept. Admin. Support Coordinator 1.00 1.00 1.00 1.00 1.00 Management Intern 0.00 0.00 0.00 0.00 0.00 Total Positions 15.70 15.70 14.70 15.40 15.40 * This position filled at a Senior Engineer Level beginning FY11 -12 ** Department Director for Public Works and Engineering were merged into one position during FY12 -13 4 -166 EXPENDITURE PLAN Page 2 Fund: GENERAL Fund Number: 101 Division Title: CITY ENGINEERING SERVICES Division Number: 72700 MAJOR NON - PERSONNEL EXPENSE ITEMS Contracts & Services TECHNICAL SERVICES CONTRACTS FY13 -14 FY 14 -15 Materials & Supplies: 3,704 3,308 OFFICE SUPPLIES 970 970 BOOKS AND SUBSCRIPTIONS 915 915 FIELD SUPPLIES 1,360 1,360 FUEL 7,680 7,680 FURNITURE /FIXTURES < $5K 2,897 2,897 COMPUTER HARDWARE & SOFTWARE 2,490 2,490 Total Materials and Supplies 16,312 16,312 Contracts & Services TECHNICAL SERVICES CONTRACTS 309,536 309,536 MAINTENANCE CONTRACTS 3,704 3,308 UTILITIES - WATER 8,800 8,800 COMMUNICATIONS 2,076 2,076 PRINTING AND BINDING 2,500 2,500 TRAVEL & MILEAGE 2,065 2,065 TRAINING AND PROFESSIONAL DEVELOPMENT 3,665 3790 Total Contracts and Services 332,346 332,075 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments 1. Design was completed on the following Capital Improvement Projects: Olivenhain Pump Station, Balour Drive Sidewalk Improvements, Melba Road Safe Routes to School, Santa Fe Pedestrian Crossing, Downtown ADA Improvements, Lone Jack Drainage Improvements, El Camino Real/ Encinitas Creek Drainage Improvements, Cardiff Safe Routes to School, Improvements to Leucadia Blvd /N. Coast Highway 101/Vulcan Avenue intersection. 2. Construction began on the following CIP projects: Olivenhain Pump Station,Santa Fe Drive Pedestrian Undercrossing. 3. Construction was completed on the following CIP projects: Annual Citywide Pavement Overlay projects for FY09 -10 and FY10 -11, Paul Ecke Elementary Safe Routes to School, Cardiff Alley Improvements, Melba Road Safe Routes to School, Encinitas /NCTD Parking Lot (Parking Lot B), La Costa Avenue Slipout, Parking Lot at Old Gas Station on E Street and Vulcan Avenue, Regal Road Sidewalk Repairs, Cardiff Safe Routes to School, Lone Jack Drainage Improvements. 4. Studies Underway and /or Completed: Pavement Management System was completed and presented to Council, and alignment studies are in progress for Santa Fe Drive, Encinitas Boulevard and Manchester Avenue, Project Study Report and environmental documentation for 1 -5 /Encinitas Boulevard Interchange. 5. Engineering Design Manual, Chapters 1 through 6 were completed and present to Council. 6. Implemented an outdoor dining encroachment review process and inspected over 300 downtown businesses in 2010. 7. Awarded the following grants: Safe Routes to School including Melba Road (San Dieguito Academy) $415,050, Cardiff Elementary $522,368 and Paul Ecke Elementary $275,850; Interstate Maintenance Discretionary (IMD) funds of $285,00 for Encintas Boulevard 1 -5 Interchange study; FHWA Emergency Relief Funds for Highway 101 Storm Repairs $185,432 and Manchester Avenue $86,647. 8. Gardendale Rd Traffic Calming & Safe Routes. Balour Dr Sidewalk Improvements — construction was completed in December 2011. Lone Jack /Stratford Knoll Drainage Improvements — construction completed in June 2012. Maior Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Complete Chapter 7 of Engineering Design Manual for Roads Standards. 2. Complete the PSR, PR and ED for the Encinitas Boulevard /1 -5 Interchange improvements. 3. Complete construction of the El Camino Real (Encinitas Creek) Drainage Project. 4. Complete Alignment Studies for: Santa Fe Drive; Manchester Avenue and Encinitas Boulevard. 5. Complete Vulcan Avenue sidewalk study. 4 -167 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: TRAFFIC ENGINEERING Division Number: 72710 DIVISION RESPONSIBILITIES: The Traffic Engineering Division is responsible for traffic safety and transportation planning issues. Their goal is to maintain a safe and efficient transportation system. Traffic Engineering staff respond to citizen concerns and questions regarding traffic - related issues, maintain up -to -date records of traffic counts and collision reports, conduct speed surveys, maintain optimum traffic signal operations, and provide technical assistance and make recommendations to the City's Traffic Commission and Council. CORE SERVICES: • Maintain traffic control devices and systems • Respond to citizen concerns regarding traffic - related issues • Maintain records of traffic counts and collision reports • Conduct speed surveys • Provide technical assistance to Traffic Commission and Council • Permit review - Special Events, Transportation and Encroachment Permits • Development review EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 DepVManager DepVManager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 519,607 535,632 539,227 540,840 541,191 Materials & Supplies 4,084 3,454 5,800 4,960 4,960 Contracts & Services 218,759 145,194 171,177 175,469 181,547 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total Positions Total 742,450 684,280 716,204 721,269 727,698 PERSONNEL DETAIL (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 DepVManager DepVManager Position Titles: Actual Actual Approved Proposed Proposed Senior Engineer 1.00 1.00 1.00 1.00 1.00 Traffic Engineer 1.00 1.00 1.00 1.00 1.00 Engineering Specialist I, II, III 1.00 1.00 1.00 1.00 1.00 Intern 0.50 0.50 0.50 0.50 0.50 Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Total Positions 4.50 4.50 4.50 4.50 4.50 Hs[+4y EXPENDITURE PLAN rage Z FUND: GENERAL Fund Number: 101 Division Title: TRAFFIC ENGINEERING Division Number: 72710 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS SMALL TOOLS & INSTRUMENTS FUEL COMPUTER HARDWARE & SOFTWARE Total Materials and Supplies Contracts & Services FY13 -14 FY 14 -15 600 600 500 500 500 500 1,440 1,440 1,920 1,920 4,960 4,960 TECHNICAL SERVICES CONTRACTS 171,445 177,523 UTILITIES - GAS & ELECTRIC 720 720 COMMUNICATIONS 1,144 1,144 PRINTING AND BINDING 50 50 TRAVEL & MILEAGE 205 205 TRAINING AND PROFESSIONAL DEVELOPMENT 1,905 1,905 Total Contracts and Services 175,469 181,547 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments 1. Installed speed cushions on Devonshire Drive in response to community request 2. Updated the General Plan Circulation Element. 3. Completed a Pedestrian Study for Avenida La Posta. 4. Completed Intersection Studies for the following locations: Eolus and Hymettus; Avenida de Las Adelsas and Oakbranch; Rancho Santa Fe and Calle Santa Catalina; Cambridge and Norfolk; Third and A Street. 5. Developed improvement plans for Rubenstein /Westminster /Summit Traffic Calming Project. 6. Gardendale Traffic Calming Study was initiated. 7. Installed RAMS Quicnet Traffic Signal Coordination software. 8. Installed new traffic signal at F Street and Coast Highway 101. 9. Audible pedestrian signals were installed at the following locations: Highway 101 and D Street; Highway 101 and E Street; El Camino Real and Olivenhain Road. 10. Special pedestrian early start timing was installed at the following locations: Highway 101 and D Street; Highway 101 and E Street; Highway 101 and F Street; El Camino Real and Olivenhain Road; Vulcan and D Street; Encinitas and Vulcan; Encinitas and Via Cantebria; and Encinitas and Balour. 11. Traffic Engineering support for North Highway 101 Streetscape Project. 12. Implemented new train pre - emption timing plans at N Coast Highway 101 /LeucadiaNulcan, Highway 101 D Street, Highway 101 and E Street and Vulcan and D Street. 13. Completed Citywide Speed Surveys. 14. Reviewed traffic impact and parking studies for development projects and issued traffic control permits and truck permits. 15. Completed Second Street Parking Study. 16. Replaced yellow traffic signal lights with energy efficient LED bulbs, funded by ARRA grant funds. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Integrate the Circulation Element Update into General Plan Update. 2. Complete bi- annual traffic counts. 3. Construct raised median on Encinitas Boulevard. 4. Construct Rubenstein /Westminster /Summit Traffic Calming Project. 5. Complete the Gardendale Traffic Calming Concept Plan. 6. Install audible pedestrian signals at all new traffic signals and at two existing signalized intersections per year to aid sight- impaired pedestrians when crossing street. 7. North Highway 101 Streetscape Improvement Plan development. 8. Complete City -wide speed surveys. 4 -169 EXPENDITURE PLAN Fund: GENERAL FUND Fund Number: 101 Division Title: STORMWATER MANAGEMENT Division Number: 72720 DIVISION RESPONSIBILITIES: Established through the Federal Clean Water Act and adopted in the State of California through the Porter Cologne Act, the National Pollutant Discharge Elimination System ( NPDES) permitting program establishes the legal framework supporting the San Diego Region Municipal Stormwater Permit (Municipal NPDES Permit). Regulated locally by the San Diego Regional Water Quality Control Board (RWQCB), the City of Encinitas is required to comply with Water Quality Order No. 2007 -0001, adopted on January 24, 2007, regulating the discharge of urban runoff from the municipal separate storm sewer system (MS4) draining the watersheds of the County of San Diego and all incorporated cities. The Stormwater Management Division comprehensively addresses pollutant loading into the City's stormwater drainage system, local waterways, and beaches through an extensive program (Clean Water Program) including water quality monitoring, facility inspection, enforcement and complaint response, multi- agency watershed management, public and private development standards application, training, community outreach and education, and San Diego regional stormwater management activities. CORE SERVICES: • Comprehensive Encinitas Stormwater Program development, implementation, and adaptive management. • Participation in Regional Stormwater Program administration activities such as development standards, education programs, and water quality monitoring. • Local Water Quality Monitoring including Dry Weather and Coastal Outfall programs through data collection, tracking, analysis and reporting. • Management of the Clean Water Hotline through complaint call assistance, inter - departmental response coordination, data tracking, enforcement, and follow -up actions. • Jurisdictional Urban Runoff Management Program (JURMP) activities & Annual Compliance Reporting. • Carlsbad Watershed Urban Runoff Management Program (CWURMP) activities & Annual Compliance Reporting • Data Management & GIS Applications. • New and Significant Redevelopment Project standards and policy development and oversight. • Commercial and Industrial Facility inspection, enforcement, and follow -up. • Jurisdictional public education, outreach & training. • Treatment Control Best Management Practice (BMP) - self - verification, inspection program development and administration. EXPENDITURE SUMMARY: 4 -170 FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept /Manager Dept /Manager Actual Actual Approved Proposed Proposed Expenditures by Category: 101 -6050 101 -6050 101 -6050 101 -6050 101 -6050 Personnel 474,809 535,899 538,323 560,450 560,818 Materials & Supplies 2,442 3,511 3,500 3,495 3,495 Contracts & Services 210,924 217,868 237,808 237,926 238,926 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 688,175 757,278 779,631 801,871 803,239 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept /Manager Dept /Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 1.00 1.00 1.00 1.00 1.00 Stormwater Environ. Specialist I, 11, III 3.00 3.00 3.00 3.00 3.00 Program Assistant I, 11, 111 1.00 1.00 1.00 1.00 1.00 Total Positions 5.00 5.00 5.00 5.00 5.00 4 -170 EXPENDITURE PLAN Page 2 Fund: GENERAL FUND Fund Number: 101 Division Title: STORMWATER PROGRAM Division Number: 72720 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY13 -14 FY 14 -15 Materials & Supplies: OFFICE SUPPLIES 700 700 BOOKS AND SUBSCRIPTIONS 150 150 FIELD SUPPLIES 325 325 SAFETY AND EMERGENCY SUPPLIES 400 400 FUEL 1,920 1,920 Total Materials and Supplies 3,495 3,495 Contracts & Services: PROFESSIONAL SERVICES CONTRACT 17,000 17,000 TECHNICAL SERVICES CONTRACTS 110,464 110,464 INTERAGENCY AGREEMENTS 104,499 105,499 COMMUNICATIONS 1,928 1,928 PRINTING AND BINDING 950 950 TRAVEL & MILEAGE 2,760 2,760 TRAINING AND PROFESSIONAL DEVELOPMENT 325 325 Total Contracts and Services 237,926 238,926 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments 1. Development, production, and timely submittal of required Jurisdictional Urban Runoff Management Program (JURMP) Annual Report. 2. Completion of 80 self- verification and 40 inspection actions to fulfill pemanent BMP oversight requirements. 3. Coordination and documentation of 202 construction site inspection actions. 4. Completion of 124 commercial and industrial facility inspections. 5. Received and responded to 155 citizen complaint calls received through the Clean Water Hotline. 6. Coordinated the inspection of 29 municiplal facilities. 7. Completed 57 water quality monitoring events including dry weather and coastal outfall sites. 8. Completion of the San Marcos HA Bacteria Total Maximum Daily Load (TMDL) Technical Analysis project. 9. Substantial participation in the San Diego Region Municipal Stormwater Permit Reissuance Process. 10. Collective program outcomes in compliance with Municipal Storwmater Permit requirements. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Continued and material engagement in San Diego Region Municipal Stormwater Permit Reissuance Process. 2. Comprehensive programmatic reponse to anticipated Municipal Stormwater Permit adoption; developed a Water Quality Impromvement Plan . 3. Continued response actions, as determined necessary, related to the Bacteria TMDL regulatory order. 4. Carlsbad Watershed coordination in response to anticipated Muncipal Stormwater Permit adoption. 5. Continued implementation of the Citywide Flood Control Facility and Channel Maintenance Permitting Program. 4 -171 EXPENDITURE PLAN Fund: COASTAL ZONE MANAGEMENT FUND Fund Number: 210 Division Title: COASTAL ZONE MANAGEMENT Division Number: 72730 DIVISION RESPONSIBILITIES: The Coastal Zone Management Division is responsible for preventing erosion along the shoreline while maintaining a safe and accessible beach as well as protecting offshore reefs and surfgrass. The goal is to maintain a wide and sandy beach to improve public safety access, reduce the risk of bluff failures and improve tourism. The Coastal Zone division obtains permits for opportunistic sand projects, conducts sand monitoring surveys, provides beach economic analysis and coordinates with federal, State and local agencies to allocate funds toward beach nourishment projects. This Division is also responsible for the operating costs associated with beach sand replenishment and stabilization projects. Since FY05 -06 costs directly related to sand replenishment and stabilization projects have been charged to Fund 210, Coastal Zone Management Fund. CORE SERVICES: • Project management for the USACE Shoreline Project. • Project management for Opportunistic Use (SCOUP) projects. • Coordinate with SANDAG on Regional Beach Sand projects. • Obtain permits for opportunistic sand projects. • Conduct bi- annual and monthly sand transect monitoring surveys. • Conduct turbidity monitoring during projects. EXPENDITURE SUMMARY: FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 109,585 113,036 113,294 113,421 113,498 Materials & Supplies 48,594 47,282 54,220 54,470 54,474 Contracts & Services 60,014 59,664 62,685 65,731 67,661 Internal Cost Allocation 41,539 39,728 39,728 39,728 39,728 Capital Outlay 0 0 0 0 0 Total 259,732 259,710 269,927 273,350 275,361 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Program Administrator 0.90 0.85 0.85 0.85 0.85 Total Positions 0.90 0.85 0.85 0.85 0.85 4 -172 EXPENDITURE PLAN Page 2 Fund: COASTAL ZONE MANAGEMENT FUND Fund Number. 212 Division Title: COASTAL ZONE MANAGEMENT Division Number: 72730 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: FY13 -14 FY 14 -15 OFFICE SUPPLIES 200 200 FIELD SUPPLIES 500 500 SMALL TOOLS & INSTRUMENTS 450 450 FUEL 1,320 1,324 OTHER SUPPLIES 52,000 52,000 Total Materials and Supplies 54,470 54,474 Contracts & Services: PROFESSIONAL SERVICES CONTRACT 47,748 49,513 INTERAGENCY AGREEMENTS 15,650 15,650 COMMUNICATIONS 540 540 PRINTING AND BINDING 50 50 TRAVEL & MILEAGE 1,618 1,633 TRAINING AND PROFESSIONAL DEVELOPMENT 125 275 Total Contracts and Services 65,731 67,661 Internal Cost Allocation: INTERNAL COST ALLOCATION 39,728 39,728 39,728 39,728 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & 12 -13 Accomplishments: 1. USACE Shoreline Project. Completed White Paper on Sea Level Rise, analysis for Bluff Erosion and Wave Overtopping and Sand Transportation Modeling; Nearshore Habitat Mapped for GIS including sand transport modeling and sea level rise; Economics Cost Benefit Analysis (BCR) is in progress; Updated methodology to estimate potential impacts to nearshore habitat; Applied for and received $153,500 from Department of Boating Waterways to offset project costs. 2. Sand Compatibility Opportunistic Use Program. Scripps Memorial Hospital Beach Renourishment project completed; Conducted turbidity and sand transect monitoring; Submitted final monitoring report to applicable agencies; Completed a Sampling Analysis Plan (SAP) and Project Notification Report (PNR) for a local Detention Basin project; In the process of obtaining permits for Detention Basin Beach Renourishment Project; Completed the streamlined permitting for the SCOUP Program. 3. Regional Beach Sand Project II (RBSPII) - SANDAG. Participated in regional coordination for RBSPII; Renegotiated MOU for monitoring and construction; Reviewed and commented on the Draft Environmental Impact Report (DEIR); Participated in public meetings. 4. San Elijo Lagoon Restoration Project. Participated in San Elijo Lagoon Restoration meetings on behalf of the city; Investigating options for Highway 101 Bridge replacement. 5. Monitoring and Mapping Projects. Implemented Bluff Monitoring Project and created Bluff Failure Report; Completed GIS LIDAR mapping project; Continue Beach Width Monitoring Project; Produced bi- annual San Transect Survey Report; Ongoing monitoring projects inlcude Scripps Wave Overtopping Study and Surfgrass Monitoring; Monitored the Marine Life Protection Act (MLPA) Initiative process and provided comments; Documented wave erosion events. 6. Completed the RBSPII Project. 7. Completed the ASACE Shoreline Feasibiltiy Report and DEIR. Maior Proiects in the Uocomina Two -Year Period (FY13 -14 & FY14 -15) Include: 1. MLPA Implementation. 2.. Obtain permits for opportunistic use ( SCOUP) projects. 3. Maintain the Bluff Monitoring and Bluff Failure Database system. 4. Provide contract services for Highway 101 Wave Runup and Erosion project. 5. Work with Scripps Institution of Oceanography on Bluff Failures and Wave Inundation reports 6. Beach Attendance Monitoring Program. 7. Conduct surfgrass monitoring during low tides. 4 -173 EXPENDITURE PLAN FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E) Division Number: 80880 DIVISION RESPONSIBILITIES: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #91 provides funding for roadside landscape maintenance, utilities and irrigation systems between the sidewalk and fencing along the southern boundary of the Villanitas subdivision. CORE SERVICES: • Landscape maintenance • Utilities • Irrigation systems EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 1,097 927 1,129 1,130 1,131 Materials & Supplies 180 488 1,325 1,325 1,325 Contracts & Services 11,288 9,318 14,040 14,423 14,970 Internal Cost Allocation 1,195 668 668 668 668 Capital Outlay 0 0 0 0 0 Total 13,760 11,401 17,162 17,546 18,094 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.01 0.01 0.01 0.01 0.01 Total Positions 0.01 0.01 0.01 0.01 0.01 4 -174 EXPENDITURE PLAN Page 2 FUND: VILLANITAS MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 291 Division Title: VILLANITAS M.I.D. (ELLD ZONE E) Division Number: 80880 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: REPAIR AND MAINTENANCE Contracts & Services: MAINTENANCE CONTRACTS INTERAGENCY AGREEMENTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER COMMUNICATIONS Internal Cost Allocation: INTERNAL COST ALLOCATION FY13 -14 FY 14 -15 1,325 1,325 Total Materials and Supplies 1,325 1,325 Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 11 -12 & 12 -13 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. 3. Completed tree inventory. Major Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Annual mulch application and tree trimming. 4 -175 12,338 12,885 150 150 135 135 1,620 1,620 180 180 14,423 14,970 668 668 668 668 *AT ,11011WIV1 Sol a,W_1011 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F) Division Number: 80880 DIVISION RESPONSIBILITIES: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District #92 provides funding for landscape maintenance, utilities and irrigation systems installed along six separate medians along Cerro Street, south from Encinitas Boulevard to Avenida de las Adelsas. CORE SERVICES: • Landscape maintenance • Utilities • Irrigation systems EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 2,188 1,853 2,261 2,262 2,263 Materials & Supplies 359 863 1,450 1,450 1,450 Contracts & Services 19,869 13,439 25,060 25,771 26,212 Internal Cost Allocation 1,775 1,219 1,219 1,219 1,219 Capital Outlay 0 0 0 0 0 Total 24,191 17,374 29,990 30,702 31,144 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.02 0.02 0.02 0.02 0.02 Total Positions 0.02 0.02 0.02 0.02 0.02 4 -176 O3 111110 1111 to] ION a , W_101 Page 2 FUND: CERRO STREET MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 292 Division Title: CERRO STREET M.I.D. (ELLD ZONE F) Division Number: 80880 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY13 -14 FY 14 -15 Materials & Supplies: REPAIR AND MAINTENANCE 1,450 1,450 Total Materials and Supplies 1,450 1,450 Contracts & Services: MAINTENANCE CONTRACTS 20,061 20,502 INTERAGENCY AGREEMENTS 550 550 UTILITIES - GAS & ELECTRIC 300 300 UTILITIES - WATER 4,500 4,500 COMMUNICATIONS 360 360 Total Contracts and Services 25,771 26,212 Internal Cost Allocation: INTERNAL COST ALLOCATION 1,219 1,219 Total Internal Cost Allocation 1,219 1,219 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 11 -12 & 12 -13 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. 3. Completed native plantings. 4. Completed tree inventory. Major Projects in the Upcoming Two -Year Period (FYI 3-14 & FY14 -15) Include: 1. Annual mulch application and tree trimming. 4 -177 EXPENDITURE PLAN FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 293 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D) Division Number: 80880 DIVISION RESPONSIBILITIES: Prior to the City's incorporation, the County of San Diego formed four benefit assessment districts to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping and one small pavement segment. Municipal Improvement District # 9D provides funding for landscape maintenance, utilities and irrigation systems for medians and parkway strips in the Village Park subdivision, Units 1 -15 in Village Park Trails and in Village Park West, Unit 2. CORE SERVICES: • Landscape maintenance • Utilities • Irrigation systems EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 3,286 2,780 3,388 3,391 3,394 Materials & Supplies 584 1,170 1,200 1,200 1,200 Contracts & Services 30,214 26,296 29,460 34,250 34,386 Internal Cost Allocation 2,177 1,704 1,704 1,704 1,704 Capital Outlay /Other 0 (183) 0 0 0 Total 36,261 31,767 35,752 40,545 40,684 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.03 0.03 0.03 0.03 0.03 Total Positions 0.03 0.03 0.03 0.03 0.03 4 -178 EXPENDITURE PLAN Page 2 FUND: VILLAGE PARK MUNICIPAL IMPROVEMENT DISTRICT Fund Number: 293 Division Title: VILLAGE PARK M.I.D. (ELLD ZONE D) Division Number: 80880 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 11 -12 & 12 -13 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. 3. Completed tree inventory. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Annual mulch application and tree trimming. 4 -179 FY13 -14 FY 14 -15 Materials & Supplies: REPAIR AND MAINTENANCE SUPPLIES 1,200 1,200 Total Materials and Supplies 1,200 1,200 Contracts & Services: MAINTENANCE CONTRACTS 22,430 22,566 INTERAGENCY AGREEMENTS 130 130 UTILITIES - GAS & ELECTRIC 150 150 UTILITIES - WATER 11,000 11,000 COMMUNICATIONS 540 540 Total Contracts and Services 34,250 34,386 Internal Cost Allocation: INTERNAL COST ALLOCATION 1,704 1,704 Total Internal Cost Allocation 1,704 1,704 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 11 -12 & 12 -13 Accomplishments 1. Converted to drip irrigation system. 2. Completed mulch application and tree trimming. 3. Completed tree inventory. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Annual mulch application and tree trimming. 4 -179 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 294 Division Title: WIRO PARK (ZONE G) Division Number: 80880 DIVISION RESPONSIBILITIES: Wiro Park is located west of Rancho Santa Fe Road in the community of Olivenhain. The City administers the park's maintenance and operations, paid for by an assessment district. CORE SERVICES: • Park maintenance and operations EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 1,093 1,128 1,129 1,130 1,131 Materials & Supplies 0 161 400 800 800 Contracts & Services 8,043 8,813 13,702 13,842 14,109 Internal Cost Allocation 1,028 536 536 536 536 Capital Outlay 0 0 250 250 250 Total 10,164 10,638 16,017 16,558 16,826 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks and Beach Supervisor I, II 0.01 0.01 0.01 0.01 0.01 Total Positions 0.01 0.01 0.01 0.01 0.01 4 -180 EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 294 Division Title: WIRO PARK ZONE G Division Number: 80880 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: FIELD SUPPLIES OTHER SUPPLIES Contracts & Services: MAINTENANCE CONTRACTS INTERAGENCY AGREEMENTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER COMMUNICATIONS Internal Cost Allocation: INTERNAL COST ALLOCATION Capital Outlay MACHINERY & EQUIPMENT Total Materials and Supplies Total Contracts and Services Total Internal Cost Allocation Total Capital Outlay 4 -181 FY13 -14 FY 14 -15 400 400 400 400 800 800 10,850 2 130 2,500 360 11,117 2 130 2,500 360 13,842 14,109 536 536 536 536 250 250 250 250 *AT ,11►U]1V1 Sol a,W_1011 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 295 Division Title: CITY -WIDE LANDSCAPE & LIGHTING DIST. Division Number: 72740 (ZONES A, B, C) ENCINITAS LANDSCAPE AND LIGHTING DISTRICT BACKGROUND: The Encinitas Landscape and Lighting District (ELLD) provides for the installation and maintenance of street lights, traffic signals, and public landscape medians throughout the City. The District was established under the provisions of the State of California Street and Highway Code 1972 Landscape and Lighting Act. The District is compromised of eight separate zones, including one for city -wide street lighting, traffic signals and landscaping (Zone A), one for residential street lighting (Zone B), one for commercial street lighting (Zone C), four for neighborhood landscaping (Zones D, E, F, G) and Encinitas Ranch (Zone H), which maintains street lights, traffic signals, public landscaping, and a 2 parks. The District is supported through a combination of assessments and in certain zones a property tax apportionment. DIVISION RESPONSIBILITIES: The City -wide Landscape and Lighting District (Zones A, B & C) are administered from Fund Number 295. Zone A funds the operation and maintenance costs for all traffic lights, street lights and landscaped medians on the City's major thoroughfares. Zones B and C, respectively, fund localized residential and commercial street lights on the City's non -major thoroughfares. CORE SERVICES: • Landscape maintenance • Operation and maintenance of traffic signals and streetlights • Utilities • Irrigation Systems • Preparation and filing of ELLD Annual Report EXPENDITURE SUMMARY: Expenditures by Category: FY 10 -11 Actual FY11 -12 Actual FY 12 -13 Approved FY13 -14 Dept/Manager Proposed FY 14 -15 Dept/Manager Proposed Personnel 101,040 105,762 105,830 107,785 107,857 Materials & Supplies 8,587 8,901 12,500 12,500 12,500 Contracts & Services 1,046,649 918,810 1,079,433 1,072,283 1,088,642 Internal Cost Allocation 71,966 51,669 51,669 51,669 51,669 CapitalOutlay /Other 0 (280) 0 0 0 0.15 Total 1,228,242 1,084,862 1,249,432 1,244,237 1,260,668 PERSONNEL DETAIL: 0.91 0.91 0.91 0.91 (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent (PW) 0.08 0.08 0.08 0.08 0.08 Park & Beach Supervisor I, II 0.43 0.43 0.43 0.43 0.43 Sr Management Analyst 0.25 0.25 0.25 0.25 0.25 Program Coordinator (PW) 0.15 0.15 0.15 0.15 0.15 Total Positions 0.91 0.91 0.91 0.91 0.91 4 -182 *AT ,11►U]1V1 Sol a,W_1011 Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 295 Division Title: CITY -WIDE LANDSCAPE AND LIGHTING DIST. Division Number: 72740 (ZONES A, B, C) MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: Total Materials and Supplies Contracts & Services: PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS INTERAGENCY AGREEMENTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER COMMUNICATIONS Internal Cost Allocation: INTERNAL COST ALLOCATION Total Materials and Supplies Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 11 -12 & 12 -13 Accomplishments 1. Replaced 25% of the batteries which supply power to the battery back -up system for traffic signals. 2. Installed five audible pedestrian signals, including one funded with Lion's Club donation. 3. Replaced Uninterrupted Power Supply (UPS) systems at sixteen traffic signals. 4. Purchased two generators for use at traffic signals during longer emergency power outages. 5. Replaced 2 traffic signal controllers for traffic signals. 6. Completed tree inventory update and inspections. Manor Projects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Replace 25% of the batteries which supply power to the battery back -up system for traffic signals. 2. Replace 33% of red and green energy saving LED lights in traffic signals each year. 3. Replace high pressure sodium streetlights with energy efficient LED on circulation element roads. Ia[IN FY13 -14 FY 14 -15 12,500 12,500 12,500 12,500 21,815 21,815 579,633 584,292 11,235 11,235 390,000 401,700 64,200 64,200 5,400 5,400 1,072,283 1,088,642 51,669 51,669 51,669 51,669 EXPENDITURE PLAN FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 297 Division Title: ENCINITAS RANCH (ZONE H) Division Number: 72740 DIVISION RESPONSIBILITIES: As part of the development of the Encinitas Ranch, a benefit assessment district was formed to provide for improvements and ongoing maintenance of landscaped median islands, roadside landscaping, recreational trails, Leo Mullen Sports Park and Las Verdes Park. Streets that are included in this assessment district include portions of Garden View Road, Via Cantebria, Woodley Road, Quail Gardens Drive, Town Center Drive and Saxony Road. CORE SERVICES: • Landscape maintenance • Operation and maintenance of traffic signals and localized streetlights • Utilities • Irrigation Systems • Trail maintenance • Leo Mullen Sports Park maintenance EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 43,746 45,461 45,728 46,399 46,430 Materials & Supplies 20,108 30,614 36,380 38,380 38,380 Contracts & Services 463,643 427,066 451,203 448,103 458,516 Internal Cost Allocation 30,127 21,775 21,775 21,775 21,775 Capital Outlay /Other 0 (78) 0 0 0 Total 557,624 524,838 555,086 554,657 565,101 PERSONNEL DETAIL: (Number of Positions) FY13 -14 FY 14 -15 FY 10 -11 FY11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent (PW) 0.02 0.02 0.02 0.02 0.02 Park & Beach Supervisor I, II 0.32 0.32 0.32 0.32 0.32 Senior Management Analyst' 0.05 0.05 0.05 0.05 0.05 Program Coordinator (PW) 0.00 0.00 0.00 0.00 0.00 Total Positions 0.39 0.39 0.39 0.39 0.39 'This position is filled at Management Analyst I, 11, 111 E51131 EXPENDITURE PLAN Page 2 FUND: ENCINITAS LANDSCAPE AND LIGHTING DISTRICT Fund Number: 297 Division Title: ENCINITAS RANCH (ZONE H) Division Number: 72740 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: FIELD SUPPLIES REPAIR AND MAINTENANCE SUPPLIE Contracts & Services: PROFESSIONAL SERVICES CONTRACT MAINTENANCE CONTRACTS INTERAGENCY AGREEMENTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER RENTALS COMMUNICATIONS ADVERTISING Internal Cost Allocation: INTERNAL COST ALLOCATION Total Materials and Supplies Total Contracts and Services Total Internal Cost Allocation ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY13 -14 FY 14 -15 7,000 7,000 31,380 31,380 38,380 38,380 6,440 6,440 350,958 360,571 75 75 25,200 26,000 58,850 58,850 530 530 650 650 5,400 5,400 448,103 458,516 21,775 21,775 21,775 21,775 FY 11 -12 & 12 -13 Accomplishments 1. Replaced 25% of the batteries which supply power to the battery back -up system for Traffic Signals four year Program. 2. Replaced traffic signal controller units for traffic signals at various locations. 3. Completed annual sports field rennovations. 4. Installed waterless urinals and fixtures. 5. Completed tree inventory update and inspections. 6. CalSense controllers updated. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Replace 25% of the batteries which supply power to the battery back -up system for Traffic Signals four year Program. 2. Annual sports field rennovations. 4 -185 This page intentionally left blank Parks & Recreation Department Department Divisions Administration Park Maintenance Beach Services Recreational Trail Maintenance Recreation Services Community & Senior Center Operations & Maintenance Animal Services Recreation Programs & Events Senior Nutrition Program Department Director Lisa Rudloff F— Z W 5 I.L Q W 0 Z O F- LU U W Z Q NY I.L Q E O cz cz N N O .N a0 O (6 O N O U N U � N 06 Q N `m IL Lol U) LL '— d LL i T C y C C 0 y >_ U > D 0 O U U o j N co m CO Y 12¢ am z Oz °- a) E w �? a� w Q Of Q �w cn �- Q D� C� wC: �w `� o 00 N N to A N QO� N v.- 04 C L N LL W 0 i O � aS (6 A N r. E N t Q 006 Q (6 U E N 7 w C: m> a m LL co Lu Dm 0 °� E ri m`� E 0 o � �_ rn0 Qz wp aw 0 n m _ a) c m a� �n > 06 � 08 .� Y a of Q N O d d U U N l0 O O Y N l0 j- a� z Oz °- 0 w �? a� w Q Of U) 4 -188 `o m � m - o� E 'E m m �_ U m o w m a E o a Q Q a U) LL_ l0 oa a` E N boa I a� in Q EXPENDITURE SUMMARY PARKS AND RECREATION ACTIVITIES DEPARTMENT: Parks and Recreation DIVISIONS: Administrative Services, Park Maintenance, Beach Maintenance, Recreational Trail Maintenance, Recreation Services & Events, Community and Senior Center Management, Animal and Pet Services, Recreation Programs and Senior Nutrition Program. EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Personnel 2,454,398 2,444,773 2,534,234 2,450,252 2,462,210 Materials & Supplies 228,377 263,334 251,285 251,965 264,628 Contracts & Services 2,479,867 2,524,447 2,879,895 2,845,600 3,216,129 Internal Cost Allocation 114,550 133,258 133,258 133,258 133,258 CapitalOutlay /Other 16,468 13,293 22,940 22,940 22,940 Total 5,293,660 5,379,105 5,821,612 5,704,015 6,099,165 DEPARTMENT PERSONNEL SUMMARY FY 13 -14 FY 14 -15 (Number of Positions) FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Actual Actual Approved Proposed Proposed Full -Time Equivalents: 21.18 21.18 21.18 21.18 21.18 DEPARTMENT FUNDING SUMMARY FY 10 -11 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 Source of Revenue (Fund) Actual Actual Projected Projected Projected MLB Concession (101) 30,709 17,041 25,000 30,000 30,000 Special Operations Permits (101) 13,270 14,580 13,000 13,260 13,525 Property Rental (101) 27,000 63,450 65,350 127,560 127,560 Recreation Program Fund (571) 975,213 954,011 1,078,581 1,013,581 1,013,581 Comm. Center Facility Rentals (571) 138,286 138,189 133,000 138,000 138,000 Surf Instructor Fees (571) 23,115 21,675 25,000 25,000 25,000 Investment Earnings (571) 0 0 0 0 0 Senior Nutrition Grant (221) 80,559 58,870 84,000 59,000 59,000 Senior Nutrition Donations (221) 0 21,008 0 25,000 25,000 Total Departmental Revenue 1,288,152 1,288,824 1,423,931 1,431,401 1,431,666 General Fund Support 4,005,508 4,090,281 4,397,681 4,272,614 4,667,499 Total 5,293,660 5,379,105 5,821,612 5,704,015 6,099,165 4 -189 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATION Division Number: 80800 DIVISION RESPONSIBILITIES: Administrative Services is responsible for providing support to all divisions of the Department including leases and operating agreements, contract management, grant procurement and administration, design of capital projects, advanced park and facility planning, budgeting, financial planning, special project management, concession management, program registration, special use permits and oversight of the administration of the Encinitas Ranch Golf Authority and Animal Services contract. In addition, administration of the Sister City Program, and support for the Parks and Recreation, Senior and Youth Commissions is provided. CORE SERVICES: • Provide support structure to Department's divisions • Provide variety of administrative and financial services to the Department • Provide administration of the Sister City Program and commission staff support • Facility reservations, special permit processing and program registration • Parkland acquisition and development • Contract management and grant procurement EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 464,831 472,835 504,255 522,696 527,553 Materials & Supplies 1,811 4,717 4,395 4,635 4,635 Contracts & Services 329,288 339,763 334,220 354,017 354,017 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other 3,162 9,189 9,940 9,940 9,940 Total Positions Total 799,092 826,504 852,810 891,288 896,145 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Department Director 1.00 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst I, 11, 111 1.00 1.00 1.00 1.00 1.00 Dept. Admin. Support Coordinator (unfilled) 1.00 1.00 1.00 1.00 1.00 Program Assistant 1, 11, 111 1.00 1.00 1.00 1.00 1.00 Total Positions 5.00 5.00 5.00 5.00 5.00 MR Page 2 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARKS & RECREATION ADMINISTRATION Division Number: 80800 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES REPAIR AND MAINTENANCE UNIFORMS/CLOTHING- FURNITURE /FIXTURES < $5K OTHER SUPPLIES Contracts and Services PUBLIC SERVICES CONTRACT RENTALS INSURANCE COMMUNICATIONS PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Capital Outlay /Other PUBLIC OUTREACH Total Materials and Supplies Total Contracts and Services Total Capital Outlay /Other ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 1,535 1,535 1,200 1,200 540 540 0 0 1,360 1,360 4,635 4,635 344,697 344,697 0 5,000 5,000 1,200 1,200 300 300 1,150 1,150 1,670 1,670 354,017 354,017 9,940 9,940 9,940 9,940 FY11 -12 & FY 12 -13 Accomplishments: 1. Secured extension of Local Operated Unit and State Parks System ( LOUSPS) grant funding for Moonlight Beach (MLB). 2. Completed permitting and plan check for MLB. 3. Completed construction documents and bidding for MLB. 4. Coordinated Sister City student exchange. 5. Renewed animal services contract. 6. Completed LOUSPS grant requirements and final payment request for MLB. 7. Issued RFP and selected MLB concession provider. 8. Issued RFP and selected surf instruction providers. Maior Proiects in the Uacomina Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Coordinate Sister City exchange. 2. Implement revised /new special operations permit program. 3. Coordinate second year budget revise. 4. Implement departmental strategic planning. 5. Update departmental policies and procedures. 6. Review and revise municipal code as needed. 4 -191 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: PARK MAINTENANCE Division Number: 80810 DIVISION RESPONSIBILITIES: The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 10 miles of streetscapes, 85.88 acres of open space, and 152.92 acres of developed /undeveloped parks excluding the Encinitas Ranch Golf Course. The golf course is managed under a private contract (183 acres). In addition, this Division is responsible for administration of park capital improvement projects which include bidding process, contract preparation, construction oversight and preparation of change orders and addenda. The Division is also responsible for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission. CORE SERVICES: • Maintain park facilities for the enjoyment of all residents • Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in • Administer park Capital Improvement Projects • Provide staff support to the Parks and Recreation Commission EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 216,382 210,777 222,208 190,361 192,265 Materials & Supplies 37,629 44,538 50,690 50,780 57,943 Contracts & Services 902,348 886,592 996,768 998,349 1,361,229 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 1,156,359 1,141,907 1,269,666 1,239,490 1,611,437 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 0.50 0.50 0.50 0.50 0.50 Parks and Beach Supervisor I, II 1.29 1.29 1.29 1.29 1.29 Total Positions 1.79 1.79 1.79 1.79 1.79 Note: There are a total of 3.00 FTE Park Supervisors. A portion of each Park Supervisor position is distributed amoung several divisions and funds. 4 -192 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: PARK MAINTENANCE Division Number: 80810 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies OFFICE SUPPLIES BOOKS AND SUBSCRIPTIONS FIELD SUPPLIES REPAIR AND MAINTENANCE SUPPLIES SMALL TOOLS & INSTRUMENTS UNIFORMS /CLOTHING - NONPERSABLE FUEL FURNITURE /FIXTURES <$5K EQUIPMENT <5K Contracts and Services PROFESSIONAL SERVICES CONTRACT TECHNICAL SERVICES CONTRACTS MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER CLEANING RENTALS COMMUNICATIONS PRINTING AND BINDING TRAVEL & MILEAGE TRAINING AND PROFESSIONAL DEVELOPMENT Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY 12 -13 Accomplishments: 1. Expansion of mutt mitts program under CA Advertising. 2. Completed tree inventory update and inspections. 3. Began Encinitas Community Park (ECP)construction. 4. Leucadia crossing planting completed. 5. Completed annual sports field rennovations. 6. CalSense controllers updated. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. ECP project management. 2. Implement second round of children's playground replacement program. 4 -193 FY 13 -14 FY 14 -15 500 500 0 0 14,000 15,500 27,300 32,963 300 300 480 480 7,000 7,000 0 0 1,200 1,200 50,780 57,943 1,000 1,000 2,500 4,128 752,099 985,088 65,000 77,763 158,000 267,050 6,500 12,500 0 0 500 500 7,000 7,450 500 500 3,000 3,000 2,250 2,250 998,349 1,361,229 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: BEACH MAINTENANCE Division Number: 80820 DIVISION RESPONSIBILITIES: The Beach Maintenance Division is responsible for beach maintenance of approximately 45.18 acres of beaches and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, and construction oversight. The Division is also responsible for providing beach maintenance and use related information to the Parks and Recreation Commission. CORE SERVICES: • Maintain beach facilities for the enjoyment of all residents • Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in • Administer beach capital improvement projects EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 139,805 130,423 141,272 81,014 81,066 Materials & Supplies 18,699 24,799 28,100 28,100 28,100 Contracts & Services 307,434 305,441 329,537 339,629 345,579 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 465,938 460,663 498,909 448,743 454,745 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 0.50 0.50 0.50 0.50 0.50 Park & Beach Supervisor I, II 0.59 0.59 0.59 0.59 0.59 Total Positions 1.09 1.09 1.09 1.09 1.09 4 -194 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: BEACH MAINTENANCE Division Number: 80820 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies FIELD SUPPLIES REPAIR AND MAINTENANCE Contracts and Services PROFESSIONAL SERVICES MAINTENANCE CONTRACTS UTILITIES - GAS & ELECTRIC UTILITIES - WATER UTILITIES - SEWER RENTALS COMMUNICATIONS Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY 12 -13 Accomplishments: 1. Moonlight Beach berm /sand imported. 2. Calsense controllers updated. 3. Installed waterless urinals and fixtures. 4. Completed tree inventory update and inspections. 5. Completed native plantings at various sites. 6. Completed Swami's stairway access refurbishment. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Complete Moonlight Beach improvements. 2. Native plant re- vegetation. 4 -195 FY 13 -14 FY 14 -15 9,000 9,000 19,100 19,100 28,100 28,100 0 0 279,289 285,239 6,900 6,900 36,000 36,000 14,500 14,500 600 600 2,340 2,340 339,629 345,579 EXPENDITURE PLAN FUND: GENERAL Fund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCE Division Number: 80830 Division Responsibilities: The Recreational Trails Division is responsible for a variety of recreational trail maintenance activities for 40.5 miles of developed recreational trails and all City trail related projects. This Division is responsible for implementation of the Recreational Trails Master Plan. Division responsibilities also include trail development, trash pick -up, brush clearing, erosion control, signage and sign maintenance, and other maintenance activities as required. This Division is also responsible for providing trail maintenance related information and use to the Parks and Recreation Commission. CORE SERVICES: • Maintain recreational trails for the enjoyment of all residents • Provide safe and aesthetically pleasing areas for residents and visitors to play and recreate in • Administer trail development projects EXPENDITURE SUMMARY: PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 32,819 33,939 33,864 26,000 26,017 Materials & Supplies 6,110 12,836 16,750 17,100 22,600 Contracts & Services 52,585 62,097 74,917 76,433 78,132 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 91,514 108,872 125,531 119,533 126,749 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Parks & Beach Supervisor I, II 0.30 0.30 0.30 0.30 0.30 Total Positions 0.30 0.30 0.30 0.30 0.30 Eepza EXPENDITURE PLAN Page 2 FUND: GENERAL Fund Number: 101 Division Title: RECREATIONAL TRAILS MAINTENANCE Division Number: 80830 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials & SUDDIIeS FIELD SUPPLIES 2,000 7,500 REPAIR AND MAINTENANCE SUPPLIES 15,100 15,100 Total Materials and Supplies 17,100 22,600 Contracts and Services REPAIR AND MAINTENANCE SUPPLIES 1,000 1,000 TECHNICAL SERVICES CONTRACTS 75,433 77,132 RENTALS 0 0 Total Contracts and Services 76,433 78,132 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY 12 -13 Accomplishments: 1. Accepted Latigo trail from development. 2. Accepted trails 124 & 126 from development. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Develop various trails per the Recreational Trails Master Plan. 4 -197 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: RECREATION SERVICES Division Number: 80840 DIVISION RESPONSIBILITIES: The Recreation Services Division is responsible for planning and administering recreation services for City residents. Services include recreational programming for youth, teens, adults and senior citizens and production of annual community special events such as the Holiday Parade, Spring Egg Hunt, Summer Concerts, Intergenerational Recital, Feeling Fit Festival, and the Encinitas 5K. Other related Division functions include city -wide field use scheduling, family enrichment programs, teen expos, open gym activities and staff support for the City's Youth and Parks and Recreation Commissions. The Recreation Services Division also administers the Recreation Programs Fund (571) which provides recreational and educational opportunities on a fee - for -use basis. CORE SERVICES: • Plan and administer recreation services for all age groups • Plan and implement community special events • Provide staff support for the Youth and Parks and Recreation Commissions • Administer the Recreation Programs Fund (571) EXPENDITURE SUMMARY: FY 13 -14 FY 14 -15 PERSONNEL DETAIL (Number of Positions) FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 456,015 407,516 469,735 467,098 470,120 Materials & Supplies 23,509 18,922 23,550 23,550 23,550 Contracts & Services 92,429 111,261 117,320 118,320 118,320 Internal Cost Allocation 0 0 0 0 0 Capital Outlay /Other 10,000 44 10,000 10,000 10,000 Total 581,953 537,743 620,605 618,968 621,990 PERSONNEL DETAIL (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Superintendent 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II 3.00 3.00 3.00 3.00 3.00 Total Positions 4.00 4.00 4.00 4.00 4.00 4 -198 EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: RECREATION SERVICES Division Number: 80840 MAJOR NON - PERSONNEL EXPENSE ITEMS: FY 13 -14 FY 14 -15 Materials & Supplies OFFICE SUPPLIES 500 500 FIELD SUPPLIES 20,750 20,750 REPAIR AND MAINTENANCE SUPPLIES 200 200 UNIFORMS /CLOTHING- 500 500 FUEL 1,600 1,600 Total Materials and Supplies 23,550 23,550 Contracts and Services TECHNICAL SERVICES CONTRACTS 40,120 40,120 INFORMATION TECHNOLOGY 25,000 25,000 RENTALS 15,500 15,500 COMMUNICATIONS 60 60 ADVERTISING 11,940 11,940 PRINTING AND BINDING 18,900 18,900 TRAVEL & MILEAGE 3,000 3,000 TRAINING AND PROFESSIONAL DEVELOPMENT 3,800 3,800 Total Contracts and Services 118,320 118,320 Capital Outlay /Other ADJUSTMENT 10,000 10,000 Total Capital Outlay /Other 10,000 10,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY 12 -13 Accomplishments: 1. Designated as Playful City USA for a 4th consecutive time. 2. Completed PCI compliance requirements with "RecReg" registration process. 3. Provided a Grand Re- Opening Celebration for Moonlight State Beach. 4. Worked with the Youth and Parks and Recreation Commission to establish 2013 work plans. 5. Reached 1,000 "likes" (fans) on the Department's Facebook page. 6. Implemented inaugural Youth Commission Teen Homeless Backpack Program Campaign. Maior Proiects in the Uacomina Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Develop and implement Department Marketing and Branding Program Plan. 2. Research feasibility for a new Pricing Policy. 3. Research, plan and implement an updated City Field Use Policy. 4. Provide a Grand Opening Celebration for Encinitas Community Park. 5. Implement the Encinitas Community Park fund - raising "We Are Encinitas" Paver Project. 6. Work with the Youth and Parks and Recreation Commission to accomplish work plan goals. 4 -199 EXPENDITURE PLAN FUND: GENERAL Fund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION Division Number: 80850 DIVISION RESPONSIBILITIES: This Division is responsible for the operations and maintenance of the City of Encinitas Community and Senior Center at Oakcrest Park. The Center provides recreational, educational, social and civic opportunities for Encinitas residents. A wide variety of activities and events are scheduled at the Center throughout the year, which includes but is not limited to: facility rentals such as concerts, recitals, seminars and workshops, wedding receptions, and community group meetings; instructional classes, teen dances, youth parties, festivals, and indoor youth, teen and adult sports leagues and clinics; pre - school activities; senior citizen activities and events; senior citizen outreach services; and family enrichment nights, youth and teen after school activities, and various City- sponsored Center special events. This Division budget also provides staff support for the City's Senior Citizen Commission. CORE SERVICES: • Operate and maintain City of Encintas Community and Senior Center • Provide a wide variety of City- sponsored Center special events and activities for people of all ages • Provide facility rental opportunities for the public • Provide staff support for the City's Senior Citizen Commission EXPENDITURE SUMMARY: Internal Cost Allocation 0 0 0 0 0 CapitalOutlay /Other 3,306 3,959 3,000 3,000 3,000 Total 1,117,883 1,153,119 1,183,505 1,183,108 1,185,022 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 716,278 739,586 731,552 734,436 736,350 Materials & Supplies 36,159 38,881 34,900 34,900 34,900 Contracts & Services 362,140 370,693 414,053 410,772 410,772 Internal Cost Allocation 0 0 0 0 0 CapitalOutlay /Other 3,306 3,959 3,000 3,000 3,000 Total 1,117,883 1,153,119 1,183,505 1,183,108 1,185,022 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Community Center Manager 1.00 1.00 1.00 1.00 1.00 Senior Center Manager 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor I, II 1.50 1.50 1.50 1.50 1.50 Facilities Specialist 1.00 1.00 1.00 1.00 1.00 Program Assistant I, 11, 111 1.50 1.50 1.50 1.50 1.50 Total Positions 6.00 6.00 6.00 6.00 6.00 Part- time /Temporary Contracts Contract facility /program attendants at the Community and Senior Center work a total of 8,000 hours At no time will a single contract facility /program attendant exceed 1,000 hours HI' KO EXPENDITURE PLAN Page 2 FUND: GENERAL Fund: 101 Division Title: COMMUNITY & SENIOR CENTER OPERATIONS DIVISION Division Number: 80850 MAJOR NON - PERSONNEL EXPENSE ITEMS Materials & Supplies: OFFICE SUPPLIES 6,900 6,900 POSTAGE 11,500 11,500 FIELD SUPPLIES 5,000 5,000 REPAIR AND MAINTENANCE SUPPLIES 5,500 5,500 SMALL TOOLS & INSTRUMENTS 1,000 1,000 UNIFORMS /CLOTHING - NONPERSABLE 2,000 2,000 FUEL 3,000 3,000 Total Materials and Supplies 34,900 34,900 Contracts & Services: PROFESSIONAL SERVICES CONTRACT 19,129 19,129 TECHNICAL SERVICES CONTRACTS 27,187 27,187 MAINTENANCE CONTRACTS 64,589 64,589 UTILITIES - GAS & ELECTRIC 148,400 148,400 UTILITIES - WATER 9,000 9,000 UTILITIES - SEWER 2,600 2,600 CLEANING 92,287 92,287 RENTALS 500 500 COMMUNICATIONS 5,040 5,040 ADVERTISING 2,000 2,000 PRINTING AND BINDING 21,900 21,900 TRAVEL & MILEAGE 18,140 18,140 Total Contracts and Services 410,772 410,772 Other ADJUSTMENTS 3,000 3,000 Total Other 3,000 3,000 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY 12 -13 Accomplishments: 1. Obtained new HVAC contract, reducing expense by up to 5% . 2. Celebrated 10th anniversary of the Intergenerational Performing Arts Recital. 3. Enhanced customer service efficiencies for the public with staff trained on ActiveNet and Munis software. 4. Provided an active Red Cross Shelter for residents during an evacuation in February 2013. 5. Senior Center acquired a new pool table for the game room through a private donation. 6. Implemented facility maintenance transition plan for increased Department efficiencies. 7. Conducted fundraising opportunities, solicited sponsorships, and received donations to further offset center program expenditures. 8. Offered over 100 recreational, social, and outreach programs for citizens of all ages. 9. Increased facility rental revenue by $5,000. Maior Proiects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Purchase replacement chairs for banquet hall and additional rooms in Community Center. 2. Update Center Operations Manual for best practices, procedures and policies. 3. Develop Pre /Post Program Analysis template to better analyze Division offerings. 4. Partner with the Arts Division to enhance the center by providing public art display opportunities. 5. Work with the Senior Commission to accomplish work plan goals. 6. Work with the Recreation Superintendent to develop methods of branding our City Recreation division and center offerings. 4 -201 EXPENDITURE PLAN FUND: RECREATION PROGRAMS Fund: 571 Division Title: RECREATION PROGRAMS Division Number: 80840 DIVISION RESPONSIBILITIES: The Recreation Programs Fund (571) supports recreational and educational opportunities for the community on a fee - for -use basis. Recreation Program fees are designed to recover direct program costs, which may include contractual staff, services and supplies, and related program expenditures. CORE SERVICES: • Plan and administer recreational programs to the public on a fee - for -use basis • Plan and implement community special events EXPENDITURE SUMMARY: PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed Personnel 365,833 390,127 363,985 361,284 361,476 Materials & Supplies 102,434 116,150 88,500 88,500 88,500 Contracts & Services 391,696 406,166 558,700 493,700 493,700 Internal Cost Allocation 114,550 133,258 133,258 133,258 133,258 Capital Outlay /Other 0 101 0 0 0 Total 974,513 1,045,802 1,144,443 1,076,742 1,076,934 PERSONNEL DETAIL: (Number of Positions) FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Position Titles: Actual Actual Approved Proposed Proposed Recreation Supervisor I, II 2.00 2.00 2.00 2.00 2.00 Recreation Leader 0.00 0.00 0.00 0.00 0.00 Program Assistant I, II, III 1.00 1.00 1.00 1.00 1.00 Total Positions 3.00 3.00 3.00 3.00 3.00 Contracts: Temporary /Part - time /Seasonal Program Site Supervisors, Program Assistants, and Office Assistants 4 -202 EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Fund: 571 Division Title: RECREATION PROGRAMS Division Number: 80840 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: POSTAGE OTHER SUPPLIES Contracts & Services: TECHNICAL SERVICES CONTRACTS INFORMATION TECHNOLOGY RENTALS ADVERTISING PRINTING AND BINDING TRAVEL & MILEAGE Interanl Costs INTERNAL COST ALLOCATION Total Materials and Supplies Total Contracts and Services FY 13 -14 FY 14 -15 8,500 8,500 80,000 80,000 88,500 88,500 453,000 453,000 26,000 26,000 5,700 5,700 8,000 8,000 0 0 1,000 1,000 493,700 493,700 0 0 Total Internal Costs 133,258 133,258 ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY11 -12 & FY 12 -13 Accomplishments: 1. Created a new adult sports soccer league. 2. Used online evaluations to determine success of programs. 3. Implemented a new beach volleyball summer program with near capacity participation. 4. Promoted and advertised facility rentals online. 5. Researched and implemented efficient, PCI compliant, customer friendly online registration system. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Review City demographics and trends to determine best practices for recreational programming. 2. Research and implement programming opportunities at the new Encinitas Community Park. 3. Review and further refine Department's Community Sponsorship Campaign. 4 -203 EXPENDITURE PLAN FUND: SENIOR NUTRITION GRANT Fund: 221 Division Title: SENIOR NUTRITION PROGRAM Division Number: 80860 DIVISION RESPONSIBILITIES: This Division is used for tracking revenues and expenditures associated with the Senior Nutrition Grant for the City's Senior Nutrition Program. The program provides lunches for local seniors funded through donations, a grant from the County of San Diego, and by the City. CORE SERVICES: • Administer the City's Senior Nutrition Program • Provide transportation to and from the City's Senior Nutrition Program EXPENDITURE SUMMARY: Note: Contract Employees are provided via grant funding (Grant does not cover the entire expense) Senior Center Nutrition Grant includes, nutrition site coordinator, office assistant, kitchen assistant and van driver. 4 -204 FY 13 -14 FY 14 -15 FY 10 -11 FY 11 -12 FY 12 -13 Dept/Manager Dept/Manager Expenditures by Category: Actual Actual Approved Proposed Proposed 146 Fund 146 Fund 221 Fund 221 Fund 221 Fund Personnel 62,435 59,570 67,363 67,363 67,363 Materials & Supplies 2,026 2,491 4,400 4,400 4,400 Contracts & Services 41,947 42,434 54,380 54,380 54,380 Internal Cost Allocation 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Total 106,408 104,495 126,143 126,143 126,143 Note: Contract Employees are provided via grant funding (Grant does not cover the entire expense) Senior Center Nutrition Grant includes, nutrition site coordinator, office assistant, kitchen assistant and van driver. 4 -204 EXPENDITURE PLAN Page 2 FUND: RECREATION PROGRAMS Fund: 221 Division Title: SENIOR NUTRITION PROGRAM Division Number: 80860 MAJOR NON - PERSONNEL EXPENSE ITEMS: Materials & Supplies: FIELD SUPPLIES Contracts & Services: PROFESSIONAL SERVICES CONTRACT COMMUNICATIONS TRAVEL & MILEAGE Total Materials and Supplies Total Contracts and Services ACCOMPLISHMENTS AND MAJOR WORK PROJECTS: FY 13 -14 FY 14 -15 4,400 4,400 4,400 4,400 53,500 53,500 600 600 280 280 54,380 54,380 FY11 -12 & FY 12 -13 Accomplishments: 1. Accepted $1,640.00 in sponsorships to further enhance Senior themed events. 2. Provided ten Nutrition Education and In- Service Trainings. 3. Scored high marks for the County of San Diego Department of Environmental Health food inspection report. 4. Maintained a strong partnership with TLC Vocational Services, developing social and job skills for disabled adults. 5. Managed 50 volunteers working over 3,725 annual hours to support the Senior Nutrition Program. 6. Secured in -kind donations as incentives for guests attending Nutrition Program special events. 7. Provided complimentary live entertainment during the Senior Lunch Program by partnering with Senior Center instructors. Manor Protects in the Upcoming Two -Year Period (FY13 -14 & FY14 -15) Include: 1. Research means to provide bilingual marketing to the senior population. 2. Seek outreach support from the Senior Center Site Council and Senior Citizen Commission in order to effectively promote City senior services. 4 -205 This page intentionally left blank V /r Chapter 5— Capital Improvement Program City and CSD /ESD FY 2013 -14 Chapter Project # 5 Paqe $ 100,000 5 -7 CONSULTAN- WC11A 5-8 5 -9 WC01A 5 -10 WC10A 5 -11 WC14A(NEW) 5 -12 IWC12C 5 -13 DRAIN, 5 -14 CD05E CD05E CAPITAL IMPROVEMENT PROGRAM FOR FY2013.14 CITY AND CSD /ESD City Capital Projects Fund Budget Projections for FY2013 -14 Project Name Early MHCP Implementation Program GIS Basemap Updates and Enhancements Technology Replacement Project Cityworks Server Governmental /Educational Access project - Equipment Update Amount Funding Source $ 62,600 (101) General Fund $ 80,000 (101) General Fund $ 100,000 (101) General Fund $ 30,000 (101) General Fund Park Improvements (213) Government/Education Access $ 150,098 Fund $ 422,698 CP14A (NEW) Storm Drain Repair $ 200,000 (101) General Fund Storm Drain Repair $ 50,000 (239 ) Flood Control Fund $ 250,000 5 -15 (PUBLIC FACILITIES 5 -16 CF14A (NEW) Civic Center Improvements 5 -17 $ 100,000 (101) General Fund $ 100,000 5 -23 STREETS AND RAIL CORRIDOR PROJECTS 5 -24 (101) General Fund /Cell Tower 5 -18 CP04G Park Improvements $ 127,560 Revenue 5 -19 CP14A (NEW) Standard Pacific Park Site Design $ 57,500 (231) Park Improvement Fees (211) TransNet Program Fund CP14A (NEW) Standard Pacific Park Site Design $ 154,560 (232) Parkland Acquisition Fees 5 -28 CS14A (NEW) Annual Street Overlay Program $ 200,000 (101) General Fund (101) General Fund /Cell Tower 5 -20 CP14B (NEW) Beacon's Beach Access $ 100,000 Revenue Annual Street Overlay Program $ 307,406 Moonlight State Beach Marine Safety Headquarters (101) General Fund /Cell Tower 5 -21 CP14C (NEW) Rebuild $ 100,000 Revenue (101) General Fund $ 539,620 5 -23 STREETS AND RAIL CORRIDOR PROJECTS 5 -24 CS01 E Safe Route to School /Pathways Program $ 200,000 (211) TransNet Program Fund 5 -25 CS02G Traffic Signal Modification Implementation Program $ 50,000 (211) TransNet Program Fund 5 -26 CSO4D N. Coast Hwy 101 Streetscape $ 650,000 (211) TransNet Program Fund 5 -27 CS13C Encinitas Community Park Offsite Improvements $ 131,651 (233) Traffic Mitigation Fees 5 -28 CS14A (NEW) Annual Street Overlay Program $ 200,000 (101) General Fund CS14A (NEW) Annual Street Overlay Program $ 922,433 (201) Gas Tax Fund CS14A (NEW) Annual Street Overlay Program $ 307,406 (211) TransNet Program Fund Traffic Calming School Safety /Sidewalks (Montgomery 5 -29 CS14B (NEW) to Mozart) $ 100,000 (101) General Fund $ 2,561,490 Total City Projects $ 3,873,808 5 -2 CAPITAL IMPROVEMENT PROGRAM FOR FY2013.14 CITY AND CSD /ESD CSD Replacement Fund Projections for FY2013 -14 Chapter Project # Project Name Amount Funding Source 5 Paqe 5 -31 WASTEWATER PROJECTS 5 -32 CC04E CSD Collection System Rehabilitation $ 100,000 (512) CSD Replacement Fund 5 -32 CC04J Olivenhain Trunk Improvements $ 1,324,367 (512) CSD Replacement Fund 5 -32 CC14B Coast Blvd Pump Station Upgrade $ 200,000 (512) CSD Replacement Fund 5 -33 CC14A SEJPA Plant Improvements $ 481,375 (512) CSD Replacement Fund CE08B Total CSD Projects $ 2,105,742 (522) ESD Replacement Fund ESD Replacement Fund Projections for FY2013 -14 Total FY2013 -14 Projects $ 6,748,162 5 -3 Project # Project Name Amount Fundinq Source 5 -34 CE04A Batiquitos Pump Station Capital Improvements $ 50,000 (522) ESD Replacement Fund 5 -35 CE04H ESD Collection System Rehabilitation $ 100,000 (522) ESD Replacement Fund 5 -35 CE08B 2nd Street Sewer Main Repair $ 408,720 (522) ESD Replacement Fund 5 -36 CE13B Encina Plant Improvements $ 209,892 (522) ESD Replacement Fund Total ESD Projects $ 768,612 Total FY2013 -14 Projects $ 6,748,162 5 -3 CAPITAL IMPROVEMENT PROGRAM FOR FY2013 -14 CITY AND CSD /ESD City Capital Projects Fund Budget Projections for FY2013 -14 Chapter Project # Project Name 5 Paqe 5 -14 CD05E Storm Drain Repair 5 -16 CF14A (NEW) Civic Center Improvements Amount Funding Source $ 200,000 (101) General Fund $ 100,000 (101) General Fund (101) General Fund /Cell Tower 5 -18 CP04G Park Improvements $ 127,560 Revenue 5 -20 CP14B Beacon's Beach Access $ 100,000 (101) General Fund Moonlight State Beach Marine Safety Headquarters 5 -21 CP14C Rebuild $ 100,000 (101) General Fund 5 -28 CS14A (NEW) Annual Street Overlay Program $ 200,000 (101) General Fund Traffic Calming School Safety /Sidewalks (Montgomery 5 -29 CS14B to Mozart) $ 100,000 (101) General Fund 5 -8 WC11A Early MHCP Implementation Program $ 62,600 (101) General Fund 5 -9 WC01A GIS Basemap Updates and Enhancements $ 80,000 (101) General Fund 5 -10 WC10A Technology Replacement Project $ 100,000 (101) General Fund 5 -11 WC14A(NEW) Cityworks Server $ 30,000 (101) General Fund Total General Fund $ 1,200,160 5 -28 CS14A (NEW) Annual Street Overlay Program $ 922,433 (201) Gas Tax Fund Total Gas Tax Fund $ 922,433 5 -24 CS01E Safe Route 2 School /Pathways Program $ 200,000 (211) TransNet Program Fund Traffic Signal Modification Implementation Program 5 -25 CS02G $ 50,000 (211) TransNet Program Fund 5 -26 CSO4D N. Coast Hwy 101 Streetscape $ 650,000 (211) TransNet Program Fund 5 -28 CS14A (NEW) Annual Street Overlay Program $ 307,406 (211) TransNet Program Fund Total TransNet Program Fund $ 1,207,406 Governmental /Educational Access project - (213) Government/Education 5 -12 WC12C Equipment Update $ 150,098 Access Fund Total Governmental /Educational Access Fund $ 150,098 5 -19 CP14A (NEW) Standard Pacific Park Site Design $ 57,500 (231) Park Improvement Fees Total Park Improvement Fees $ 57,500 5 -19 CP14A (NEW) Standard Pacific Park Site Design $ 154,560 (232) Parkland Acquisition Fees Total Parkland Acquisition Fees $ 154,560 5 -27 CS13C Encinitas Community Park Offsite Improvements $ 131,651 (233) Traffic Mitigation Fees Total Traffic Mitigation Fees $ 131,651 5 -14 CD05E Storm Drain Repair $ 50,000 (239 ) Flood Control Fund Total Flood Control Fund $ 50,000 Total City Projects $ 3,873,808 5 -4 CAPITAL IMPROVEMENT PROGRAM FOR FY2013 -14 CITY AND CSD /ESD CSD Replacement Fund Projections for FY2013 -14 Chapter Project # Project Name Amount Funding Source 5 5 -32 CC04E CSD Collection System Rehabilitation $ 100,000 (512) CSD Replacement Fund 5 -32 CC04J Olivenhain Trunk Improvements $ 1,324,367 (512) CSD Replacement Fund 5 -32 CC13A SEJPA Plant Improvements $ 481,375 (512) CSD Replacement Fund 5 -33 CC13B Coast Blvd Pump Station Upgrade $ 200,000 (512) CSD Replacement Fund Total CSD Projects $ 2,105,742 ESD Replacement Fund Projections for FY2013 -14 Chapter Project # Project Name Amount Funding Source 5 5 -34 CE04A Batiquitos Pump Station Capital Improvements $ 50,000 (522) ESD Replacement Fund 5 -35 CE04H ESD Collection System Rehabilitation $ 100,000 (522) ESD Replacement Fund 5 -35 CE08B 2nd Street Sewer Main Repair $ 408,720 (522) ESD Replacement Fund 5 -36 CE13B Encina Plant Improvements $ 209,892 (522) ESD Replacement Fund Total ESD Projects $ 768,612 Total FY2013 -14 Projects $ 6,748,162 5 -5 This page intentionally left blank CONSULTANT SERVICES AND STUDIES (WORK PROJECTS) FY2013 -14 Page No. Project Prior Appr. FY13/14 Project Total 5 -8 Early MHCP Implementation Program (WC11A) 92,741 62,600 155,341 IT Studies /Work Projects 5 -9 Digital Topography /GIS Basemap Updates and Enhancements (WC01A) 548,600 80,000 628,600 5 -10 Technology Replacement Project (WC10A) 702,125 100,000 802,125 5 -11 Cityworks Server (WC 14A) 130,000 30,000 160,000 5 -12 Governmental /Educational Access Project (WC12C) 144,770 150,098 294,868 Project Total 1,618,236 422,698 2,040,934 Project Funding Sources Prior Appr. FY11/12 Funding Total General Fund 1,468,868 272,600 1,741,468 Rebate 4,598 0 4,598 Government /Education Access Fund 1 144,770 1 150,098 1 294,868 IlFroject Total 1,618,236 422,698 2,040,934 *Please note that this is not a comprehensive list of all consultant contracts. This list includes non - recurring consultant contracts over $10,000 that are not associated with any other capital project. Ongoing contractual services are programmed in the Department Operating Budgets. 5 -7 CONSULTANT SERVICES AND STUDIES (WORK PROJECTS) FY2013 -14 Project Title: Early MHCP Implementation Program Anticipated Environmental Review: Categorical Exemption from CEQA Project Number: WC11A Department/District: Planning & Building/ Engineering Location: Various locations city wide. Project Description: The program provides funds to begin a program for basic property management stewardship on City owned habitat property and provides a financial incentive for HOAs to participate in the program. Project Justification: The Multiple Habitat Conservation Plan (MHCP) established conservation plans for north county cities. Based on discussions with Resource Agencies, Encinitas would not be in formal discussions of an Implementation Agreement for some time. In addition, initial cost estimates to implement the MHCP are significant ($450 /acre or $991,181 annually). As such, an Early MHCP Implementation Program was established as a basic property management program for selected MHCP properties, i.e., City owned property (120 acres) and HOA owned property (386 acres). The program is to set aside $200 /acre for City property and $100 /acre for HOA property. Property maintenance includes: exotic plant and animal removal, fencing and signage, erosion control, property cleanup /trash removal, fire abatement, weed removal, etc. Various departments, with Public Works Department taking the lead, will meet annually to establish a program budget and identify the projects /properties for the year. Planning staff will begin meeting with the HOAs over the next 5 years to inform them of this program and to provide educational material on basic property stewardship of their natural open space areas. As HOAs participate, they will pay 50% of the basic property stewardship costs. The Private Property Cleanup Program costs will also be taken out of this fund when the encampments are located in natural open space areas. General Plan Consistency: The Early MHCP Implementation Program is consistent with Resource Management Element Goal 10 stating that "the City will preserve the integrity, function, productivity, and long -term viability of environmentally sensitive habitats throughout the City..." (see also RM Policies 10.4, 10.5, 10.8, 10.9, and 10.10) and the General Plan RE 1.4, "Establish a balance of natural open space... preserve and maintain the natural environment." COSTS: Prior Year Appropriations FY 13/14 Project Total Contracts and Services Capital Outlay 92,741 56,340 6,260 149,081 6,260 Project Cost: 92,741 1 62,600 1 155,341 lAnticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY 13/14 Project Total General Fund Return to Fund for ECP & MLB General Fund Transfer from Muti- Habitat Conservation Plan (WC95E) 187,800 (125,439) 30,380 62,600 0 250,400 (125,439) 30,380 Project Cost: 92,741 62,600 155,341 Wy CONSULTANT SERVICES AND STUDIES (WORK PROJECTS) FY2O13 -14 Anticipated Environmental Review: Not a "Project" as defined by CEQA Project Number: WC01A Department /District: City Manager - GIS Location: Citywide Project Description: The three components of this Work Project are: (1) Enhance GIS land records layers (i.e.assessor parcels) for much greater positional accuracy, as well as collect additional Iandbase layers such as lots, subdivision boundaries, and other Iandbase information; (2) Continue scheduled updates to the City's digital orthophotography and topography; and (3) Capture easements and covenants into the City's GIS system. (At the time of the Council Workshop on April 17, 2013, the first component (land records) is complete, the second (orthophotos) is due for updating in FY14, and the third (easements) is currently in progress.) Project Justification: An inaccurate digital basemap can result in the misrepresentation of the location of City assets and property lines. By correcting the Iandbase, the City will have a higher degree of confidence when performing calculations for regulatory compliance, etc. Orthophotography is used by all staff in the City, and is made available to the public through various web applications. Updating the photography every 3 -5 years is ideal to keep the data current and corresponds to a North County imagery partnership for cost efficiencies and economies of scale. Easement and Covenant mapping will identify property the City owns or has responsibilities for. This data is used by all departments and is available to the public and professional community. This easement /covenant information will create an accurate and comprehensive accounting of City owned parcels granted by deed, help determine maintenance responsibilities between departments and identify agreements with developers /HOAs for upkeep of various infrastructure. Additionally, road easements are provided to emergency personnel for routing and vehicle access on public safety response, particularly helpful in areas such as Olivenhain which has many long unmarked driveways and private roads. General Plan Consistency: N/A 5 -9 Prior Year Project COSTS: Appropriations FY13/14 Total Digital Landbase Rebuild 391,600 391,600 Digital Orthophotos /Topo 75,000 30,000 105,000 Return to Fund for ECP & MLB (18,000) (18,000) City interest in Public ROW: map encumbrances 100,000 50,000 150,000 Project Cost: 548,600 80,000 628,600 Anticipated Future Operating Expense SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total General Fund 460,200 80,000 540,200 Return to Fund for ECP & MLB (18,000) (18,000) Transfer from WMCOOB 30,000 30,000 Transfer from WMC01 H 76,400 76,400 Project Cost: 548,600 1 80,000 628,600 5 -9 CONSULTANT SERVICES AND STUDIES (WORK PROJECTS) FY2013 -14 Project Title: Technology Replacement Project Anticipated Environmental Review: NIA Project Number: WC10A Dep artm ent/District: IT /GIS (Enterprise) Location: Citywide Project Description: This project funds replacement and upgrade of City technology infrastructure to ensure systems remain secure, stable and reliable. Technology infrastructure includes servers, mobile computers, networks, e -mail, database and operating systems, office productivity software, file /print management, data backup /recovery, phone and voicemail systems, websites and online services, and supporting hardware and software solutions. Several planned projects include assessment and upgrade or replacement of: end -of- support VolP (Voice over IP) phone system servers and storage infrastructure. Project Justification: Secure and reliable technical infrastructure is mission critical to City operations and service to the public. Serious disruptions can occur if end -of -life /end -of- support systems are not upgraded or replaced in a timely manner, resulting in reduced productivity and service levels. Maintaining the City's infrastructure also preserves the substantial investment that has been made and reduces costly unplanned emergency repairs. General Plan Consistency: N/A COSTS: Prior Year Appropriations FY13/14 Project Total Other 702,125 100,000 802,125 Project Cost: 702,125 100,000 802,125 Anticipated Future Operating Expense 45,000 15,000 60,000 SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund General Fund Transfer from WMC01H Rebate 672,004 25,523 4,598 100,000 1 0 772,004 25,523 1 4,598 Project Cost: 702,125 1 100,000 1 802,125 5 -10 CONSULTANT SERVICES AND STUDIES (WORK PROJECTS) FY2013 -14 Project Title: Cityworks Server Anticipated Environmental Review: NIA Project Number: WC14A (NEW) Department/District: IT /GIS (Enterprise) Location: Citywide l marks' Logged in as: Prior Year Appropriations ® AMS Help (D PLL He I Inbox Work Dirders Inspections Tools EMALIL How Tos Reports '�,Warkorde Yew - ©(a save @close i�Delete ®� Tools- Encinitas Web External We�j 4Lay— Point Activity 30,000 Q T363 �r23 G4 M 1Ta 3 t7sl 130,000 30,000 160,000 Work Drder Descript— SWRM —11R Line N—b.,, I = ✓.g« Entity Type, S_MANH LE _ �d Category: ❑ Project Total 911 919 IB Initiated Sy CREW, RCr_ == pate: ° 1a 013T:a0AM U 20 04 a'VG$.39V. Project Cost: 130,000 30,000 Statusi OPEN This report gives VMC Division work measures for the date range specified. Data is pulled from Cityworks work orders and inspections that are generated daily during VMC Division operations. Linear Feet of Storm Drain Cleaned 3,052.10 Linear Feet of Sewer Line Jetted 285,080.40 Linear Feet of Sewer Line Rodded 214,062.00 Linear Feet of Sewer Line TVd 79,758.00 Storm Line Blockages 0.00 Project Description: Cityworks is the City's asset inventory / work order management system that is tightly integrated with the City's GIS. Through Cityworks, staff can track, obtain information, and report on inspections and maintenance of City maintained infrastructure (includin water, sewer, and storm networks) and assets (such as signs, signals, streetlights, concrete /asphalt work, fire hydrants, etc). This project migrates the existing system, including mobile access /update in the field, from a desktop to a web -based environment and includes many efficiency improvements to workflows and processes. Project Justification: Cityworks is used by Public Works - Streets and Wastewater, Engineering - Clean Water and Traffic, SDWD, Fire, and Parks. The system is mission critical in supporting daily operations, budgeting, risk management, regulatory compliance, and required annual NPDES reporting. Migrating from a desktop to a web -based system is considered an information technology best practice, and is necessary as the desktop system is reaching 'end of life' /end -of- support and will no longer be included in the research and development provided by the software vendor. General Plan Consistency: N/A COSTS: Prior Year Appropriations FY13/14 Project Total Cityworks Server (Prior Year Budget and Expenditures in WC10A) Vehicle Tablet Replacement (WC 1OA) 100,000 30,000 30,000 130,000 1 1 000 Project Cost: 130,000 30,000 160,000 Anticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund 130,000 30,000 160,000 Project Cost: 130,000 30,000 160,000 5 -11 CONSULTANT SERVICES AND STUDIES (WORK PROJECTS) FY2013 -14 Project Title: Governmental /Educational Access Project - Equipment Update Anticipated Environmental Review: NIA Project Number: WC12C Department/District: City Manager /information Technology Location: NIA ni Project Description: This project supports access to governmental and educational programming through the acquisition and maintenance of technical infrastructure. This includes audio /visual equipment in City Council Chambers, broadcast equipment in the video control room and the City's Institutional Network (I -Net) infrastructure. Planned projects include implementation of an e -town hall system for citizen interaction, online business registration, installation of multi -media podium, digital video improvements, camera stabilization, ADA compliance, construction costs associated with project screen installation, wireless access at the Community Center and further build -out of the City I -Net infrastructure. Project Justification: This project helps meet City goals of enabling access to public information and promoting increased public participation in City government. Scheduled replacement and maintenance of equipment and infrastructure is necessary for efficient and reliable operation of City meetings, webcasts, cable TV broadcasts, and the City's Institutional Network (I -Net). General Plan Consistency: N/A COSTS: Prior Year Appropriations FY13/14 Project Total Other 144,770 1 150,098 1 294,868 Project Cost: 144,770 150,098 294,868 Anticipated Future Operating Expense 5,000 5,000 10,000 SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total Governmental /Educational Access Fund (Cable Franchise Fees) 144,770 150,098 294,868 Project Cost: 144,770 150,098 294,868 5 -12 DRAINAGE PROJECTS FY2013 -14 Page No. Project Prior Appr. FY13/14 Project Total 5 -14 Storm Drain Repair Fund (CD05E) 1,721,001 250,000 1,971,001 1,266,211 ro�ect ota 1,721,001 250,000 1,971,001 5 -13 Project Funding Sources Prior Appr. FY13/14 Funding Total Flood Control Fee Fund 454,790 50,000 504,790 General Fund 1,266,211 200,000 1,466,211 Project Total 1,721,001 250,000 1,971,001 5 -13 Project Title: Storm Drain Repair Anticipated Environmental Review: Categorically Exempt Project Number: CD05E Department /District: Engineering Services /Public Works Location: Citywide DRAINAGE PROJECTS FY2013 -14 Project Description: Ongoing project provides a contingency fund for required emergency response to failures in the City's storm drain system. Project Justification: The City's storm drain system is aging and as such, some deterioration is expected, and therefore some failures are inevitable. The City is pro - actively monitoring high -risk areas with video equipment to identify issues so the drains can be repaired /replaced in a timely manner. Ready funds are needed to facilitate repairs as soon as serious problems are identified, thus minimizing the risk of larger or more catastrophic failures. General Plan Consistency: This project is supported by General Plan policies requiring the City to "minimize potential hazards to public health, safety and welfare' (PS -2) and to "provide adequate levels of maintenance of all improved components of the circulation system such as ... roadway drainage systems "(C - 1.19). 5 -14 Prior Year Project COSTS: Appropriations FY13/14 Total Consultants /Studies Plan, Design & Engineering Land Purchase Construction 2,171,001 250,000 2,421,001 Return to Fund for ECP & MLB (450,000) (450,000) Other Project Cost: 1,721,001 250,000 1,971,001 Anticipated Future Operating Expense SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total Flood Control Fees 454,790 50,000 504,790 General Fund 1,716,211 200,000 1,916,211 Return to General Fund for ECP & MLB 450,000 450,000 Project Cost: 1 1,721,001 1 250,000 1 11971,001 5 -14 PUBLIC FACILITIES PROJECTS FY2013 -14 Page No. Project Prior Appr. FY13/14 Project Total 5 -16 Civic Center Improvements (CF14A) ongoing 100,000 100,000 Project Total 0 100,000 100,000 rojec 7=5 0 100,000 100,000 5 -15 Project Funding Sources Prior Appr. FY13/14 Funding Total General Fund ongoing 100,000 100,000 Project Total 0 100,000 100,000 5 -15 Project Title: Civic Center Improvements Anticipated Environmental Review: N/A Project Number: CF14A (Annual) Department /District: Public Works /Engineering Location: Civic Center at 505 S. Vulcan Avenue PUBLIC FACILITIES PROJECTS FY2013 -14 Project Description: This project provides ongoing funding for major maintenance and system replacements for common areas of the Civic Center. Project Justification: Major maintenance and replacement of aging equipment and systems is necessary and vital to maintaining a safe and stable workplace environment. General Plan Consistency: While the Civic Center Improvement project does not explicitly further the goals and policies of the General Plan, it will be carried out in conformance with applicable development standards and design recommendations of the Downtown Encinitas Specific Plan. COSTS: Prior Year Appropriations FY13/14 Project Total Facility Improvements and Major Repairs Ongoing 100,000 100,000 Project Cost: 0 100,000 100,000 Anticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund Ongoing 100,000 100,000 Project Cost: 0 100,000 100,000 5 -16 PARKS, BEACHES RECREATION PROJECTS FY2013 -14 Page No. Project Prior Appr. FY13/14 Project Total 5 -18 Park Improvements (CP04G) 1,029,332 127,560 1,156,892 5 -19 Standard Pacific Park Site Design (CP14A) 0 212,060 212,060 5 -20 Beacon "s Beach Access (CP14B) 510,569 100,000 610,569 5 21 L Moonlight State Beach Marine Safety Headquarters Rebuild (CP14C) 0 100,000 100,000 Project Total 1,539,901 539,620 2,079,521 5 -17 Project Funding Sources Prior Appr. FY13/14 Funding Total General Fund (Cell Tower Revenue) 1,058,332 327,560 1,385,892 Park Acquisition Fees 0 154,560 154,560 Park Improvement Fees 0 57,500 57,500 State Capital Grant Fund 481,569 0 481,569 Project ota 1,539,901 539,620 2,079,521 5 -17 PARKS, BEACHES RECREATION PROJECTS FY2013 -14 Project Title: Park Improvements Anticipated Environmental Review: N/A Project Number: CP04G Department /District: Parks and Recreation Location: Various locations Project Description: This is an open park improvement project funded through cell tower lease agreements at park and recreational facilities. Past projects include sports field lighting upgrades, beach site furnishings and surfacing and play equipment replacement at Glen Park. Various projects are identified throughout the year. Project Justification: This project provides a funding mechanism for various park improvement projects. General Plan Consistency: N/A; Individual projects address various maintenance needs. COSTS: Prior Year Appropriations FY13/14 Project Total Plan, Design & Engineering Construction 1,029,332 127,560 1,156,892 Project Cost: 1,029,332 127,560 1,156,892 Anticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund Cell Tower Revenue 1,029,332 127,560 1,156,892 Project Cost: 1,029,332 127,560 1,156,892 101111 PARKS, BEACHES RECREATION PROJECTS FY2013 -14 Project Title: Standard Pacific Park Site Design Anticipated Environmental Review: TBD Project Number: CP14A (NEW) Department /District: Parks and Recreation Location: Olympus & Piraeus Project Description: This new program will provide for the design of the Standard Pacific housing development park site. It is anticipated that this 3.14 acre park will include facilities and equipment commonly found at neighborhood parks, such as children's play equipment, turf area and picnic facilities. However, the type of facilities to be included at the site will be determined during the planning and design process, including community workshops. Project Justification: A significant deficiency of park space exists in the project area as indicated in the City's General Plan and Technical Appendices. On January 21, 2009, the Council took action to earmark the "Park Improvement Fees" received in conjunction for Case No. 06 -111 and 06 -112 (subdivision on Urania and Normandy) for the Standard Pacific park site development project. General Plan Consistency: Consistency: This project is consistent with Recreation Element of the General Plan, Policy RE -1.4, "Establish a balance of natural open space and "improved" recreational open space," Policy RE -1.11 The development of this site will meet facility needs as identified in Policy 1.7 of the Recreation Element of the City's General Plan, which states that a City goal is to "provide a neighborhood park within convenient, and where possible, walking distance for all urban area residents" (R.E. -1.7). COSTS: Prior Year Appropriations FY13/14 Project Total Plan, Design & Engineering 212,060 212,060 Project Cost: 0 212,060 212,060 Anticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total Park Acquisition Fees Park Improvement Fess 154,560 57,500 154,560 57,500 Project Cost: 1 01 212,060 1 212,060 5 -19 PARKS, BEACHES RECREATION PROJECTS FY2013 -14 Project Title: Beacon's Beach Access Anticipated Environmental Review: Subject to Initial Study and Coastal Development Project Number: CP14B Department /District: Parks and Recreation - �_ - - Location: 948 Neptune Avenuef Project Description: Leucadia State Beach (Beacon's Beach) is owned by the State and operated by the City through a long -term lease agreement. In 2003, a geotechnical report concluded the bluff to be an active landslide area and in need of stabilization. A project was then developed to secure public access to the beach and consisted of seawall, trail restoration, native planting, a shower and a pad for a portable lifeguard tower. A program EIR was completed but not certified. In 2009, the project was determined by the State to be inconsistent with their General Plan. The State's General Plan policy prohibits seawalls and requires natural bluff stabilization before any access rehabilitation projects may take place. Grant funding was subsequently transferred to the improvement project at Moonlight State Beach. Project Justification: This project is included in City Council's FY03 Strategic Goals (#41), "Complete conceptual designs for Beacon's Beach Access Project ". General Plan Consistency: The project is consistent with several aspects of the City's General Plan Recreation Element, including "upgrading Leucadia State Beach Park," (RE -19) "to preserve and maintain the natural environment," (RE -3) and "encourage the maintenance of the bluffs, beach, ... ". COSTS: Prior Year Appropriations FY13/14 Project Total Consultants /Studies 510,569 100,000 610,569 Project Cost: 510,569 100,000 610,569 Anticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund State Capital Grant Fund 29,000 481,569 100,000 0 129,000 481,569 Project Cost: 510,569 100,000 610,569 5 -20 PARKS, BEACHES RECREATION PROJECTS FY2013 -14 Project Title: Moonlight State Beach Marine Safety Headquarters Rebuild Anticipated Environmental Review: TBD Project Number: CP14C Department /District: Marine Safety Location: 400 B Street Project Description: Moonlight Beach is owned by the State and maintained by the City through a long -term lease agreement. The project at Moonlight involves replacement of a 485 square foot lifeguard tower with an approximately 1,900 square foot modern facility. The new enhanced tower will help to better meet the current and future anticipated needs of the City in providing water rescue and beach safety at this high impact facility. Approximately 1,600,000 people visit Moonlight Beach each year. The existing tower was built in the 1950's. In 2006, a facility assessment determined that the tower was in a deteriorating condition and it need of replacement. As part of the planning process for the Moonlight Beach improvements recently completed; conceptual designs, schematic drawings and cost estimates have been completed for the proposed project. It is estimated that design development, permitting and construction document preparation would cost $180,000 and construction $3,000,000. Project Justification: Current facilities are in a deteriorating condition, in need of replacement and no longer serve the lifeguard's or public's needs. General Plan Consistency: N/A is a maintenance and safety issue. COSTS: Prior Year Appropriations FY13/14 Project Total Consultants /Studies 100,000 100,000 Project Cost: 0 100,000 100,000 Anticipated Future Operating Expense SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund 0 100,000 100,000 Project Cost: 0 100,000 100,000 5 -21 This page intentionally left blank STREETS AND RAIL CORRIDOR PROJECTS FY2013 -14 Page Project Funding Sources Prior FY13/14 Project No. Project Appr. FY13/14 Total Annual Safe Route to School /Pathways 300,000 Grants (EECBG) 49,100 5 -24 Program (CS01 E) ongoing 200,000 200,000 40,000 Traffic Signal Modifications 618,349 131,651 750,000 5 -25 Implementation Program (CS02G) 686,440 50,000 736,440 IlProject Total 5,804,789 2,561,490 8,366,279 N. Coast Hwy 101 Streetscape 5 -26 (CSO4D) 4,500,000 650,000 5,150,000 Encinitas Community Park Offsite 5 -27 Improvements (CS13C) 618,349 131,651 750,000 Annual Street Overlay Program 5 -28 (CS14A) Annual 1,429,839 1,429,839 Traffic Calming School Safety /Sidewalks (Montgomery to 5 -29 Mozart) (New) (CS14B) 0 100,000 100,000 Project Total 5,804,789 2,561,490 8,366,279 5 -23 Project Funding Sources Prior Appr. FY13/14 Funding Total Gas Tax Fund Annual 922,433 922,433 General Fund Annual 300,000 300,000 Grants (EECBG) 49,100 0 49,100 Outside Contributions 40,000 0 40,000 Traffic Mitigation Fees 618,349 131,651 750,000 TransNet Program Fund 5,097,340 1,207,406 6,304,746 IlProject Total 5,804,789 2,561,490 8,366,279 5 -23 STREETS AND RAIL CORRIDOR PROJECTS Project Title: Safe Routes to Schools /Pathways Program Anticipated Environmental Review: TBD By Initial Environmental Study Project Number: CS01 E Department /District: Engineering Services Location: Various Locations FY2013 -14 Project Description: These funds are intended to serve as a match for any Safe Routes to Schools grant monies awarded to the City. Safe Routes to Schools is a program designed to improve pedestrian and bicycle access in the vicinity of City Schools. Also included in this project are other various proposed pedestrian improvement projects throughout the City. Project Justification: AB1475 directed Caltrans to use Federal Highway Administration safety funds to develop safe routes to schools. The City will aggressively pursue this grant opportunity and similar grant funds. Other sidewalk projects are included, as requested by citizens, to provide a safe walking environment for pedestrians. General Plan Consistency: The City will "create a safe and convenient circulation system for pedestrians," (C.E. Policy 3.3) and "A program shall be developed to install sidewalks or paths, where appropriate, around schools... where public safety or welfare is an issue," (C.E. Policy 3.8). COSTS: Prior Year Appropriations FY13/14 Project Total Consultants /Studies Plan, Design & Engineering Land Purchase Construction Other ongoing ongoing 25,000 175,000 25,000 175,000 Project Cost: 0 200,000 200,000 Anticipated Future Operating Expense N/A SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total TransNet Program Fund onging 200,000 200,000 Project Cost: 0 200,000 200,000 5 -24 STREETS AND RAIL CORRIDOR PROJECTS Project Title: Traffic Signal Modifications Implementation Program Anticipated Environmental Review: Exempt Project Number: CS02G Department /District: Engineering Services Location: Various Locations FY2013 -14 i 1 3 A ! ! ! i y i ! ! ► i ! 1 � 1� !i �3 !i i► i� iw i� i�� ! —�_ �� Project Description: This project includes the implementation of traffic safety improvements including as- needed signal phasing and timing modifications, traffic signal interconnect, phone -drop communication to traffic signals, video detection, and contract services for the City's traffic management computer system. Also includes the upgrade of yellow incandescent vehicle indicators to more cost - effective traffic lamps using light- emitting diodes (LEDs), the upgrade of count -down pedestrian modules at ten intersections and two audible pedestrian systems per year. Project Justification: This project will improve traffic circulation and air quality by optimizing efficiency on the City's roadways. General Plan Consistency: Goal 1 of the Circulation Element states, "Encinitas should have a transportation system that is safe, convenient and efficient..." Policy 1.14 states, "A coordinated traffic signal system shall be developed and implemented." 5 -25 Prior Year Project COSTS: Appropriations FY13/14 Total Consultants /Studies Plan, Design & Engineering Land Purchase Construction Other 686,440 50,000 736,440 Project Cost: 1 686,440 1 50,000 1 736,440 Anticipated Future Operating Expense N/A SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total TransNet Program Fund 597,340 50,000 647,340 EECBG Grant 49,100 49,100 Lion's Club Donation 1 40,000 1 1 40,000 Project Cost: 1 686,440 1 50,000 1 736,440 5 -25 STREETS AND RAIL CORRIDOR PROJECTS FY2013 -14 Project Title: North Coast Highway 101 Streetscape Anticipated Environmental Review: To be Determined by Initial Study Project Number: CSO4D Department /District: - Engineering Services & Planning & Building Location: a _ - North Coast Highway 101 from A St. to La Costa Avenue Project Description: This project provides funding for planning, design,'9 construction o streetscape improvements along N. Coast Highway 101 from A St. to La Costa Avenue. Refined Phase I will construct full improvements from A Street to North Court and extend other elements such as road diet and tree plantings through the entire corridor. Phase I also includes a roundabout at La Costa and Coast Highway; the roundabout cost and description is incorporated into "La Costa Avenue Improvements" project (see p. 8 -8). The project is moving into the working drawing design phase. Project Justification: There is a need to address vehicular, bicyclist and pedestrian safety concerns through comprehensive planning and design of future streetscape improvements. Improvement of the coastal corridor will enhance public safety and provide a more attractive environment for residents, visitors, and businesses. General Plan Consistency: This project is supported by numerous General Plan policies including Land Use Element policies requiring the preparation of a streetscape plan for the 101 corridor (LU -7.5), developing standards that will help "revitalize the commercial corridor" (LU -7.9), and to develop a transportation system that is "safe, convenient... and sensitive to and compatible with surrounding community character" (C -1). A General Plan Amendment is being processed to allow a reduction in travel lanes on major arterial roadways as long as the operational characteristics are adequate. COSTS: Prior Year Appropriations FY13/14 Project Total Consultants /Studies Plan, Design & Engineering Land Purchase Construction Other 500,000 4,000,000 650,000 500,000 4,650,000 Project Cost: 1 4,500,000 1 650,000 1 51150,000 Anticipated Future Operating Expense 9,090 6,060 15,150 SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total TransNet Program Fund 4,500,000 650,000 5,150,000 Project Cost: 4,500,000 650,000 5,150,000 5 -26 STREETS AND RAIL CORRIDOR PROJECTS Project Title: Encinitas Community Park Off Site Improvements Anticipated Environmental Review: Evaluated as a part of the ECP Environmental Impact Report Project Number: CS13C Department /District: Engineering Services Location: Santa Fe Drive from 1 -5 to MacKinnon and MacKinnon from Warwick to Villa Cardiff FY2013 -14 Project Description: This project is for offsite improvements related to the Encinitas Community Park (Design Phase CP02D, Construction Phase CP13A). This work includes Santa Fe Drive at the primary park entrance, Santa Fe Drive at Windsor, Warwick along the southerly Park boundary, and the secondary entrance at MacKinnon. Future improvements planned to be constructed in conjunction with Caltrans' MacKinnon Bridge reconstruction include improvements to Villa Cardiff and a roundabout at the termination of the Mackinnon Bridge within the Park property. Anticipated completion in late Spring 2014. Project Justification: Improvements to Santa Fe Drive are required as conditions of approval and as mitigation measures for the Encinitas Community Park project. General Plan Consistency: This project is consistent with Goal 3 of the Circulation Element of the General Plan which states, "The City will promote the use of other modes of transport to reduce dependence on the personal automobile ". 5 -27 Prior Year Project COSTS: Appropriations FY13/14 Total Consultants /Studies Plan, Design & Engineering Land Purchase Construction 618,349 131,651 750,000 Other Project Cost: 618,349 131,651 750,000 Anticipated Future Operating Expense (These improvements s ou not increase the cost for the roadway corridor SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total Traffic Mitigation Fees Fund 618,349 131,651 750,000 Project Cost: 618,349 131,651 750,000 5 -27 STREETS AND RAIL CORRIDOR PROJECTS Project Title: Annual Street Overlay Program Anticipated Environmental Review: Categorical Exemption Art. 19, Section 15301(c) Project Number: CS14A Department /District: Engineering Services Location: Citywide FY2013 -14 Project Description: This project will include the rehabilitiation and /or preventitive maintenance of various streets throughout the City. Precise locations will be determined annually in conjunction with the Pavement Management System. Project Justification: This project helps maintain existing levels of service and reduces reconstruction costs that would be incurred from inadequately maintained roads. General Plan Consistency: General Plan Policy CE -1.19 states, "The City will provide for adequate levels of maintenance of all improved components of the circulation systems, such as roadways..." 5 -28 Prior Year Project COSTS: Appropriations FY13/14 Total Consultants /Studies Plan, Design & Engineering Land Purchase Construction Annual 1,429,839 1,429,839 Other Project Cost: 0 1,429,839 1,429,839 Anticipated Future Operating Expense N/A SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total Gas Tax Annual 922,433 922,433 General Fund Annual 200,000 200,000 TransNet Program Fund Annual 307,406 307,406 Project Cost: 0 1,429,839 1,429,839 5 -28 STREETS AND RAIL CORRIDOR PROJECTS Project Title: Traffic Calming School Safety /Sidewalks (Montgomery to Mozart) Anticipated Environmental Review: To be determined during project development Project Number: CS14B Department /District: Engineering Services Location: Along San Elijo Avenue between Mozart and Montgomery Avenue FY2013 -14 Project Description: Cardiff Town Council has requested additional pedestrian improvements in the area adjacent to Cardiff Elementary School. The scope of this project has not been determined at this time. Project Justification: TBD General Plan Consistency: The City will "create a safe and convenient circulation system for pedestrians," (C.E. Policy 3.3) and "A program shall be developed to install sidewalks or paths, where appropriate, around schools... where public safety or welfare is an issue," (C.E. Policy 3.8). COSTS: Prior Year Appropriations FY13/14 Project Total Consultants /Studies 100,000 100,000 Project Cost: 0 100,000 100,000 Anticipated Future Operating Expense N/A SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total General Fund 100,000 100,000 Project Cost: 0 100,000 100,000 5 -29 This page intentionally left blank WASTEWATER PROJECTS FY2013 -14 Page No. Project Prior Appr. FY13114 Project Total 5 -32 CSD Master Plan Implementation (Various) 5,479,804 1,624,367 7,104,171 5 -33 SEJPA Plant Improvements (CC14A) ongoing 481,375 481,375 5 -34 Batiquitos Pump Station Capital Improvements (CE04A) 1,570,204 50,000 1,620,204 5 -35 ESD Master Plan Implementation (Various) 5,426,513 508,720 5,935,233 5 -36 Encina Plant Improvements (CE14B) ongoing 209,892 209,892 Project Total 12,476,521 2,874,354 15,350,875 5 -31 Project Funding Sources Prior Appr. FY13/14 Funding Total CSD Replacement Fund 5,479,804 2,105,742 7,585,546 ESD Replacement Fund 6,996,717 768,612 7,765,329 Project Total 12,476,521 2,874,354 15,350,875 5 -31 WASTEWATER PROJECTS FY2013 -14 Project Title: CSD Master Plan Implementation Anticipated Environmental Review: To Be Determined by Initial Environmental Assessment Project Number: See Projects Below Department /District: Cardiff Sanitary Division Location: N/A Project Description: These projects were identified through the course of the 2003 and 2011 CSD Master Plan Updates. The CIP includes pipeline rehabilitation projects, pipeline capacity improvements, pump station operational and capacity improvements, and several miscellaneous projects. Project Justification: These projects are needed to prevent potential spills and other system breakdowns which could result in environmental damage as well as financial consequences to the City. Projects identified by the 2003 and 2011 CSD Master Plan Updates have been prioritized based on capacity and rehabilitation needs. General Plan Consistency: Consistent with Resource Management Goal 6, which states "The City will make every effort to reduce the amount of solid and liquid waste generated in the Planning Area and will identify ways to responsibly deal with these wastes." 5 -32 Prior Year Project COSTS: Appropriations FY13/14 Total CSD Collection System Rehabilitation (CC04E) 2,080,469 100,000 2,180,469 Olivenhain Trunk Improvements (CC04J) 2,999,335 1,324,367 4,323,702 Coast Blvd Pump Station Upgrade (CC13B) 400,000 200,000 600,000 Project Cost: 5,479,804 1,624,367 7,104,171 Anticipated Future Operating Expense N/A SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total CSD Replacement Fund 5,479,804 1,624,367 7,104,171 Project Cost: 5,479,804 1,624,367 7,104,171 5 -32 WASTEWATER PROJECTS Project Title: SEJPA Plant Improvements Anticipated Environmental Review: N/A (Transfer of Funds) Project Number: CC14A Department /District: Cardiff Sanitary Division Location: San Elijo Water Reclamation Facility (2695 Manchester Avenue) FY2013 -14 Project Description: This project funds CSD's share of capital improvements for the San Elijo Water Reclamation Facility (SEWRF). Project Justification: As a member agency of the San Elijo Joint Powers Authority, the City of Encinitas shares in all of the sewage treatment plant operating and capital costs. The proposed improvements will assist the plant in meeting its required maintenance responsibilities. General Plan Consistency: Consistent with Resource Management Goal 6, which states "The City will make every effort to reduce the amount of solid and liquid waste generated in the Planning Area and will identify ways to responsibly deal with these wastes." 5 -33 Prior Year Project COSTS: Appropriations FY13/14 Total Miscellaneous Projects ongoing 44,697 44,697 Biosolids Facility Reserve 35,715 35,715 Hydraulic Management 47,619 47,619 Energy Improvements (Solar /Cogen) 47,619 47,619 Headworks /Grit Chamber Rehab 166,667 166,667 Ocean Outfall Reballast Reserve 20,010 20,010 Digester Rehabilitation /Upgrade 119,048 119,048 Project Cost: 0 481,375 481,375 Anticipated Future Operating Expense N/A SOURCE OF Prior Year Project FUNDS: Appropriations FY13/14 Total CSD Replacement Fund ongoing 481,375 481,375 Project Cost: 0 481,375 481,375 5 -33 WASTEWATER PROJECTS FY2013 -14 Project Title: pq Batiquitos Pump Station Capital Improvements Anticipated Environmental Review: N/A (Transfer of Funds) Project Number: CE04A Department/District: Encinitas Sanitary Division Location: Leucadia County Water District Facilities in Carlsbad (1960 La Costa Avenue, Carlsbad) Project Description: The City's share of capital improvements at the Leucadia Wastewater District's Batiquitos Pump Station facility. Project Justification: The City of Encinitas has 22.14% ownership in the Batiquitos Pump Station. As a co-owner, the City is responsible for its share of the proposed capital improvements. These improvements assist the pump station in meeting necessary up -keep and maintenance responsibilities and will reduce the risk of possible sewage spills into Batiquitos Lagoon. General Plan Consistency: Consistent with Resource Management Goal 6, which states "The City will make every effort to reduce the amount of solid and liquid waste generated in the Planning Area and will identify ways to responsibly deal with these wastes." COSTS: Prior Year Appropriations FY13/14 Project Total Miscellaneous Improvements 1,570,204 50,000 1,620,204 Project Cost: 1,570,204 50,000 1,620,204 Anticipated Future Operating Expense N/A SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total ESD Replacement Fund 1,570,204 50,000 1,620,204 Project Cost: 1,570,204 50,000 1,620,204 5 -34 WASTEWATER PROJECTS Project Title: ESD Master Plan Implementation Anticipated Environmental Review: To Be Determined by Initial Environmental Assessment Project Number: See Below Department /District: Encinitas Sanitary Division Location: Moonlight Beach Pump Station FY2013 -14 Project Description: These projects were identified through the course of the 2003 and 2011 ESD Master Plan Updates. The CIP includes pipeline rehabilitation projects, pipeline capacity improvements and several miscellaneous projects. Project Justification: These projects are needed to prevent potential spills and other system breakdowns which could result in environmental damage as well as financial consequences to the City. Projects identified by the 2003 and 2011 ESD Master Plan Updates have been prioritized based on capacity and rehabilitation needs. The ESD collection system is aging, with the majority of the sewer lines having been constructed in the 1950's and 1960's. General Plan Consistency: Consistent with Resource Management Goal 6, which states "The City will make every effort to reduce the amount of solid and liquid waste generated in the Planning Area and will identify ways to responsibly deal with these wastes. " COSTS: Prior Year Appropriations FY13/14 Project Total ESD Collection System Rehabilitation (CE04H) 2nd Street Sewer Main Repair (CE08B) 387,685 5,038,828 100,000 408,720 487,685 5,447,548 Project Cost: 5,426,513 508,720 5,935,233 Anticipated Future Operating Expense N/A SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total ESD Replacement Fund 5,426,513 508,720 5,935,233 Project Cost: 5,426,513 508,720 5,935,233 5 -35 WASTEWATER PROJECTS Project Title: Encina Plant Improvements Anticipated Environmental Review: N/A (Transfer of Funds) Project Number: CE14B Department /District: Encinitas Sanitary Division Location: Encina Water Pollution Control Facilities in Carlsbad (6200 Avenida Encinas) FY2013 -14 Project Description: The Encina Water Pollution Control Facilities (EWPCF) are located in Carlsbad and managed by the Encina Wastewater Authority. The EWPCF provides wastewater treatment and disposal services to six member agencies, including the City of Encinitas. This project funds the City's share of capital improvements at the EWPCF. Project Justification: As a member agency of Encina Wastewater Authority, the City of Encinitas shares in all of the sewage treatmen plant operating and capital costs. ESD's share is based upon the City's 4.84% ownership. General Plan Consistency: Consistent with Resource Management Goal 6, which states "The City will make every effort to reduce the amount of solid and liquid waste generated in the Planning Area and will identify ways to responsibly deal with these wastes ", and Policy RM -2.2 , which states "the City shall encourage the highest feasible level of treatment of wastewater prior to entering the outfalls and continually encourage the reduction of volume of wastewater to said outfalls by this City and other jurisdictions." COSTS: Prior Year Appropriations FY13/14 Project Total Plant Rehabilitation Prof. Engineering Services Capital Acquisitions EWA Labor Planned Asset Replacement ongoing 35,526 22,651 39,227 70,852 411 636 35,526 22,651 39,227 70,852 41,636 Project Cost: 0 209,892 209,892 Anticipated Future Operating Expense N/A SOURCE OF FUNDS: Prior Year Appropriations FY13/14 Project Total ESD Replacement Fund ongoing 209,892 209,892 Project Cost: 0 209,892 209,892 5 -36 V /r Capital Projects Summary /Graph by Category FY 2013 -14 City of Encinitas Capital Improvement Program FY 2013 -14 CAPITAL PROJECT CATEGORIES PROJECT TOTALS FY13 -14 Consultant Services and Studies - Chapter 5, 2 -7 $422,698 Includes work projects, master plan preparation and special studies such as GIS Bitmap Updates and Enhancements, Technology Replacement Project, Early MHCP Implementation Program, Governmental /Educational Access - Equipment Update and Cityworks Server. Drainage Projects - Chapter 5, 8 -9 Includes localized and neighborhood improvements in the Storm Drain Repair Fund. $250,000 Public Facilities - Chapter 5, 10 -11 $100,000 This project category includes the Civic Center hprovements Project. Parks and Beach Projects - Chapter 5, 12 -16 $539,620 Park and Beach projects include the Park Improvement Project, the Standard Pacific Park Site Design, Beacon's Beach and the Moonlight State Beach Marine Safety Headquarters Rebuild. Streets and Rail Corridor Projects - Chapter 5, 17 -23 $2,561,490 This project category includes the annual pavement overlay program, North Coast Highway 101 Streetscape, Encinitas Community Park Offsite Improvements, Safe Route to School /Pathways Program, Traffic Signal Modifications Implementation Program and Traffic Calming School Safety /Sidewalks (Mozart to Montgomery). Wastewater Projects - Chapter 5, 24 -29 $2,874,354 Projects include treatment plant improvements and sewer main replacements. Total Category $6,748,162 5 -38 Capital Improvement Projects by Category Fiscal Year 2013 -14 Consultant Services Streets and Rail and Studies Corridor Projects $422,698 $2,561,490 6.3 %� 38.0 %_ Parks and Beach Projects $539,620 Public Facilities 8.0% Projects $100,000 1.5% 5 -39 Total $6,748,162 Drainage Projects $250,000 3.7% Wastewater Projects $2,874,354 42.6% This page intentionally left blank V /r Capital Projects Summary /Graph by Revenue FY 2013 -14 City of Encinitas Capital Improvement Program FY 2013 -14 REVENUE SOURCES PROJECT TOTALS FY13 -14 General Fund (101) $1,200,160 The General Fund accounts for all discretionary financial resources. A broad range of municipal activities is provided through this fund including operating and capital projects. Projects are financed either partially or completely with the City's General Fund. Many projects have other funding sources. Please review individual project sheets for total project costs and funding sources. Highway Users Tax Allocation (HUTA) or "Gas Tax" Fund (201) $922,433 The State of California collects and distributes the GAS Tax revenue based on a per capita formula. Use of gasoline tax is restricted to research, planning, construction, improvement, maintenance and operations of public streets and highways or public transit guideways. In Fy 2011, Section 2103 was added to the Highway User Tax (HUTA) revenues. The funds allocated from a new motor vehicle fuel excise tax which replaces the previous city and county allocations from Prop 42 sales tax on gasoline. This is known as the "fuel tax swap of 2010 State Capital Grants Fund (203) $0 Projects in this category are funded with grants from other agencies. Transnet Fund (211 $1 Transnet funds are derived from the San Diego County Voter approved 20 -year one -half cent transportation sales tax. These funds are limited to constructing, operating, and maintaining transportation facilities. Coastal Zone Management Fund (212) $0 Projects in this category are funded with 2% of TOT tax collected. Government Education Access Fund (213) $150,098 Projects in this category are funded with monies received from cable communication companies. Federal Capital Grants Fund (223) $0 Projects in this category are funded with grants from other agencies. TDA (Transportation Development Act) Grant Fund (224) $0 Projects in this category are funded with TDA Grant Funds allocated by SANDAG. Community Development Block Grant( 222), In Lieu Fees Affordable Housing(253), Section 8 Housing (551 052), & Community Development Block Grant (CBDG) are federal funds that may be used for certain community development activities. The City conducts a separate allocation process each year to identify which projects will receive these funds. Park Improvement Fees Fund (231) $57 Park Improvement fees are collected from builders or developers for the purpose of defraying the cost of constructing recreation facilities in the vicinity of the new building or development. Traffic Mitigation Fees Fund (233) $131,651 Traffic Mitigation Fees are collected from builders or developers for the purpose of defraying the cost of constructing street improvements. Park Acquisition Fees Fund (232) $154,560 Park Acquisition fees are collected from builders or developers for the purpose of defraying the cost of constructing recreation facilities in the vicinity of the new building or development. These funds may be used only for the acquisition of parkland or the construction of park improvements within the area from which the fees were collected. Open Space Acquisition Fees Fund (235) $0 Open Space Acquisition fees are collected from builders or developers of residential property for the purpose of defraying the cost of acquiring community assets of open space land. Fire Mitigation Fees Fund $0 Fire Mitigation Fees are collected from builders or developers for the purpose of defraying the cost of constructing improvements necessary to maintain established service levels. 5 -42 Flood Control Fees Fund (239) Flood Control fees are collected from builders or developers for the purpose of defraying the cost of constructing drainage facilities within the vicinity of the new building or development. Flood Control Fees may be used only for the construction of local drainage facilities. Encinitas Lighting and Landscape District Fund (295) $0 Encinitas Lighting and Landscape District is a subsidiary district of the City. Revenues are derived through a combination of property tax apportionment and benefit assessments. Cardiff Sanitary Division: Operating (511), Replacement (512) & Expansion (513) $2,105,742 The projects that are financed with operating or replacement funds are for improvements to or replacement of existing facilities. Expansion funds are used to finance improvements which expand the capacity of the sewer collection and treatment systems and are derived from connection fees. Encinitas Sanitary Division: Operating (521), Replacement (522), & Expansion (523) $768,612 In 1995, the District was merged with the City and previous district funds are now contained in a separate City sanitary division. The projects that are financed with operating or replacement funds are for improvements to or replacement of existing facilities. Expansion funds are used to finance improvements which expand the capacity of the sewer collection and treatment systems and are derived from connection fees. Cardiff Sanitary $2,105,74 31.2% Park Capital Improvement Projects by Revenue Source Fiscal Year 2013 -14 Total $6,748,162 General Fund Encinitas Sanitary Division $1,200,160 $768,612 17.8% $50,000 u.a ro 0.7% 5 -43 $6,748,162 % (Gas Tax) 322,433 13.7% Transnet Fund $1,207,406 17.9% This page intentionally left blank F,N(7. . fr= �•�r- APPENDIX A: Resolutions Adopting FY 2013 -14 and FY 2014 -15 Operating and CIP Program with appropriations for FY 2013 -14 RESOLUTION 2013 -28 A RESOLUTION OF THE CITY OF ENCINITAS CITY COUNCIL ADOPTING THE FISCAL YEAR 13 -14 OPERATING BUDGET AND 13 -14 CAPITAL IMPROVEMENT PROJECT PROGRAM BUDGET WITH APPROPRATIONS FOR FISCAL YEAR 13 -14 WHEREAS, each year the City Council adopts an Operating Budget for revenues and expenditures for the City of Encinitas for the upcoming year; and WHEREAS, each year the City Council adopts a Capital Improvement Project Program with appropriations for the upcoming year; and WHEREAS, the City Council desires to make provision for a level of service commensurate with the needs of the City; and WHEREAS, the City Council has reviewed the proposed Fiscal Year 13 -14 Operating Budget Report, and WHEREAS, the City Council has reviewed the proposed Fiscal Year 13 -14 Capital Improvement Project Program Report. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Encinitas does hereby adopt the Annual Operating Budget for Fiscal Year 13 -14 as summarized by Schedule A attached hereto, and BE IT FURTHER RESOLVED that the City Council of the City of Encinitas does hereby adopt the Capital Improvement Project Program Budget for Fiscal Year 13 -14 as summarized by Schedule A. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Encinitas on the 12th day of June, 2013, by the following vote, to wit: AYES: Barth, Gaspar, Kranz, Muir, Shaffer. NAYS: None. ABSENT: None. ABSTAIN: None. Teresa Arballo Barth, Mayor ATTEST: Kathy Hollywood, City Clerk A -2 Attachment to Resolution No. 2013 -28 City of Encinitas AMENDED Schedule A Page 1 of 2 111 FUND NAME Budget Summary - All City Funds - Schedule A Fiscal Year 2013 -2014 (2) (3) (4) (5) (6) (7) Beginning Balance Interfund Interfund Interfund Actual 2013114 2013114 Transfers Transfers Transfers Fund # 71112013 Revenues Expenses Operating Other Debt Service (8) Interfund Transfers Capital , (9) (10) Projected Current Year Ending Summary Bal.6130114 (Col. 3- 4 +5+6 +7 +8) (Col. +2.9) GOVERNMENT FUNDS General Fund 101 15,476,645 55,164,749 50,568,009 243,115 0 (4,595,015) (1,200,160) (955,320) 14,521,325 TRANSPORTATION FUNDS State Gasoline Taxes 201 0 1,894,275 0 (971,846) 0 0 (922.433) 0 0 State Capital Grants 203 126,323 0 0 0 0 0 0 0 126,323 Transnet Program (Prop A Sales Tax) 211 (290,494) 1,505,630 0 0 0 0 (1,207,406) 298,224 7,730 Coastal Zone Management Fund 212 429,860 243,818 273,350 0 0 0 0 (29,532) 400,328 Federal Capital Grants 223 0 0 0 0 0 0 0 0 0 Federal TDA Grants 224 2,298 122 0 0 0 0 0 122 2,420 GRANT FUNDS State Law Enforcement Grant 202 0 100,000 100,000 0 0 0 0 0 0 Government Education Access 213 581,454 425,895 124,098 0 0 0 (150,098) 151,699 733,153 Household Hazardous Waste 214 814,141 420,500 455,147 0 0 0 0 (34,647) 779,494 AssetForfeitire 215 99,168 388 10,000 0 0 0 0 (9,612) 89,556 Senior Nutrition Grant 221 4,396 84,000 126,143 46,539 0 0 0 4,396 8,792 Comm Devel Block Grant (CDBG) 222 0 344,448 344,446 0 0 0 0 0 0 HOME Entitlement Program 227 0 109,146 109,146 0 0 0 0 0 0 Federal Law Enforcement Grant 228 0 10,000 10,000 0 0 0 0 0 0 DEVELOPMENT IMPACT FUNDS Park Improvement Fees 231 169,438 151,450 0 0 0 0 (57,500) 93,960 263,398 Park Acquisition Fees 232 232,910 406,319 0 0 0 0 (154,560) 251,759 484,669 Traffic Mitigation Fees 233 2,148,789 219,354 0 0 0 0 (131,651) 87,703 2,236,492 RTCIP {Regional Arterial System) Fee 234 511,907 132,092 0 0 0 0 0 132,092 643,999 Open Space Acquisition Fees 235 16,022 25,589 0 0 0 0 0 25,589 41,611 Recreational Trails Fees 236 3,524 6,531 0 0 0 0 0 6,531 10,055 Community Facilities Fees 237 0 34,260 0 (34,260) 0 0 0 0 0 Fire Mitigation Fees 238 0 41,971 0 (41,971) 0 0 0 0 0 Flood Control Mitigation Fees 239 99,486 48,031 0 0 0 0 (50,000) (1,969) 97,517 In Lieu Fees Curb Gutter Sidewalks 251 12,461 24 0 0 0 0 0 24 12,485 In Lieu Fees Underground Utilities 252 506,756 1,885 0 0 0 0 0 1,885 508,641 In Lieu Fees Affordable Housing 253 697,958 2,000 0 0 0 0 0 2,000 699,958 LIGHTING & LANDSCAPING DISTRICTS Villanitas Road M.I.D. 291 245,283 21,483 17,546 0 0 0 0 3,937 249,220 Cerro Street M.I.D. 292 267,027 39,060 30,702 0 0 0 0 8,358 275,385 Village Park M.I.D. 293 136,418 33,149 40,545 0 0 0 0 (7,396) 129,022 Wiro Park M.I.D. 294 4,907 11,030 16,558 621 0 0 0 (4,907) 0 Encinitas Lighting Landscape District 295 321,546 1,170,783 1,244,237 0 0 0 0 (73,454) 248,092 Encinitas Ranch Lighting Landscape 297 1,376,852 670,192 554,657 0 0 0 0 115,535 1,492,387 Operations Subtotal: 23,995,075 63,318,188 54,024,586 (757,802) 0 (4,595,015) (3,873,808) 66,977 24,062,052 TOTAL CITYWIDE FUNDS: 23,995,075 63,318,188 54,024,586 (757,802) 0 (4,595,015) (3,873,808) 66,977 24,062,052 A -3 AMENDED Attachment to Resolution No. 2013 -28 City of Encinitas Schedule A Page 2 of 2 A -4 Budget Summary - All City Funds - Schedule A Fiscal Year 2013 -2014 , (11 FUND NAME Fund # (2) Beginning Balance Projected 71112013 (3) 2013.14 Revenues (4) 2013.14 Expenses (61 (6) Interfund Interfund Transfers Transfers Operating Other (7) Interfund Transfers Debt Service (8) Interfund Transfers Capital (9) Current Year Summary (Col. 3.4 +5+6 +7 +8 ) (10) Projected Ending Bal.6130/14 (Col. + 2.9) Debt Service Fund 301 0 135,000 4,616,110 0 0 4,595,015 0 113,905 113,905 CARDIFF SANITARY DIVISION FUNDS Operations Capital Replacement Capital Expansion TOTAL CSD FUNDS 511 512 513 2,082,218 2,351,237 408,912 4,842,367 4,859,129 0 0 4,859,129 3,303,806 2,105,742 0 5,409,548 0 0 0 0 0 0 0 0 0 (1,756,575) 0 1,756,575 0 0 0 (201,252) (349,167) 0 -o(550,419) 1,880,966 2,002,070 408,912 4,291,948 ENCINITAS SANITARY DIVISION FUNDS Operations Capital Replacement Capital Expansion TOTAL ESD FUNDS 521 522 523 1,233,231 2,759,622 2,173,304 6,166,157 2,884,110 0 0 2,884110 1,405,719 768,612 0 2,174,331 0 0 0 0 0 0 0 0 0 (1,454,392) 0 1,454,392 0 0 0 0 23,999 685,780 0 709,779 1,257,230 3,445,402 2,173,304 6,875,936 OTHER PROPRIETARY FUNDS Section 8 Housing -Ad min Section 8 Housing - HAP Pacific Pines Affordable Housing Recreation Program Jr Lifeguard Program TOTAL OTHER PROPRIETARY FUNDS 551 552 561 571 572 9,255 10,633 424,384 294,509 60,622 799,403 270,575 959,461 221,342 1,176,561 170,320 2,798,259 297,275 956,000 210,551 1,076,742 188,919 2,729,487 33,545 0 0 0 0 33,545 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,845 3,461 10,791 99,819 (18,599) 102,317 16,100 14,094 435,175 394,328 42,023 901,720 INTERNAL SERVICES FUNDS Self Insurance Wastewater Support FleetMainonance Vehicle Replacement Mach Equipment Replacement Fire Apparatus Replacement TOTAL INTERNAL FUNDS 601 611 621 622 623 624 2,984,652 0 0 304,317 618,419 429,319 4,336,707 966,732 1,006,383 553,467 98,000 185,000 678,000 3,487,582 1,732,665 1,006,383 553,467 292,000 320,000 350,000 4 254,515 724,257 0 0 0 0 0 724,257 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (41,676) 0 0 (194,000) (135,000) 328,000 (42,676) 2,942,976 0 0 110,317 483,419 757,319 4,294 031 TOTALS ALL OTHER FUNDS 16,144,634 14,164,080 19,183,991 757,802 0 4,595,015 0 332,906 16,477,540 Total City and All Other Funds 40,139,709 77,482,268 73,208,577 0 0 0 (3,873,808) 399,883 40,539,592 A -4 V /r Appendix B Position Titles and Pay Ranges FY 2013 -14 POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS FISCAL YEAR 2013 -14 Effective September 1, 2012 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Intern 11 2,821 3,600 Program Assistant 1 11 2,821 3,600 Finance Technician 1 13 3,456 4,411 Geographic Information Systems Technician 1 13 3,456 4,411 Heavy Equipment Mechanic 1 13 3,456 4,411 Human Resources Technician 1 13 3,456 4,411 Information Technology Technician 13 3,456 4,411 Program Assistant 11 13 3,456 4,411 Utility & Maintenance Technician 1 13 3,456 4,411 Finance Technician 11 21 3,595 4,817 Human Resources Technician II 21 3,595 4,817 Program Assistant 111 21 3,595 4,817 Utility & Maintenance Technician II 21 3,595 4,817 Department Administrative Support Coordinator 22 3,897 5,223 Facilities Specialist 22 3,897 5,223 Finance Technician 111 22 3,897 5,223 Geographic Information Systems Technician II 22 3,897 5,223 Heavy Equipment Mechanic 11 22 3,897 5,223 Information Technology Technician II 22 3,897 5,223 Planner 1 22 3,897 5,223 Program Coordinator 22 3,897 5,223 Utility & Maintenance Technician III 22 3,897 5,223 Accountant 23 4,200 5,628 Code Enforcement Officer 1 23 4,200 5,628 Engineering Specialist 1 23 4,200 5,628 Heavy Equipment Mechanic 111 23 4,200 5,628 Planner II 23 4,200 5,628 Recreation Supervisor 1 23 4,200 5,628 Stormwater Environmental Specialist 1 23 4,200 5,628 Utility & Maintenance Technician IV 23 4,200 5,628 Accountant II 24 4,579 6,136 Code Enforcement Officer 11 24 4,579 6,136 Deputy City Clerk 24 4,579 6,136 Deputy Fire Marshal 1 24 4,579 6,136 Engineering Specialist II 24 4,579 6,136 Executive Secretary 24 4,579 6,136 Finance Analyst 1 24 4,579 6,136 Geographic Information Systems Analyst 1 24 4,579 6,136 Human Resources Analyst 1 24 4,579 6,136 Information Technology Analyst 1 24 4,579 6,136 Management Analyst 1 24 4,579 6,136 Parks & Beach Supervisor 1 24 4,579 6,136 Planner 111 24 4,579 6,136 Recreation Supervisor 11 24 4,579 6,136 B -2 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE Grade LOW HIGH Risk/Safety Analyst 1 24 4,579 6,136 Stormwater Environmental Specialist 11 24 4,579 6,136 Code Enforcement Officer 111 25 5,033 6,744 Deputy Fire Marshal II 25 5,033 6,744 Engineering Specialist 111 25 5,033 6,744 Finance Analyst II 25 5,033 6,744 Fleet Maintenance Supervisor 25 5,033 6,744 Human Resources Analyst II 25 5,033 6,744 Management Analyst 11 25 5,033 6,744 Parks & Beach Supervisor 11 25 5,033 6,744 Risk/Safety Analyst 11 25 5,033 6,744 Stormwater Environmental Specialist 111 25 5,033 6,744 Utility & Maint Field Supervisor 25 5,033 6,744 Geographic Information Systems Analyst 11 41 5,154 7,252 Information Technology Analyst 11 41 5,154 7,252 Planner IV 41 5,154 7,252 Utility & Maintenance Supervisor 1 41 5,154 7,252 Arts Administrator 42 5,442 7,657 Finance Analyst 111 42 5,442 7,657 Geographic Information Systems Analyst 111 42 5,442 7,657 Human Resources Analyst 111 42 5,442 7,657 Information Technology Analyst 111 42 5,442 7,657 Management Analyst 111 42 5,442 7,657 Recreation Center Manager 42 5,442 7,657 Risk & Safety Analyst 111 42 5,442 7,657 Senior Deputy Fire Marshal 42 5,442 7,657 Utility & Maintenance Supervisor 11 42 5,442 7,657 Code Enforcement Manager 43 5,730 8,063 Finance Manager 1 43 5,730 8,063 Human Resources Supervisor 43 5,730 8,063 Information Technology Project Manager 43 5,730 8,063 Program Administrator 43 5,730 8,063 Senior Management Analyst 43 5,730 8,063 Engineer 1 44 6,091 8,570 Environmental Project Manager 44 6,091 8,570 Information Technology Project Manager 44 6,091 8,570 Senior Planner 1 44 6,091 8,570 Engineer II 45 6,524 9,179 Senior Planner 11 45 6,524 9,179 Superintendent 45 6,524 9,179 Utility & Maintenance Supervisor II - Wastewater 45 6,524 9,179 Finance Manager II 61 6,556 9,687 Senior Management Analyst - Public Works 61 6,556 9,687 Finance Manager III 62 6,831 10,092 Principal Planner 1 62 6,831 10,092 Assistant to the City Manager 63 7,105 10,498 Principal Planner II 63 7,105 10,498 Senior Engineer 63 7,105 10,498 Deputy City Engineer 64 7,449 11,005 Department Manager 1 64 7,449 11,005 IHN MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE Grade LOW HIGH Department Manager II 65 8,254 12,195 Department Director - City Clerk 81 8,075 10,306 Department Director 82 8,336 12,932 Deputy City Manager 82 8,336 12,932 Department Director 83 8,878 13,773 Department Director 84 9,322 14,462 GRADE PAY RATE MONTHLY MONTHLY MARINE SAFETY POSITIONS PAY RATE PAY RATE CLASSIFICATION TITLE Grade LOW HIGH Marine Safety Sergeant S85 4,444 5,956 Marine Safety Lieutenant S86 4,845 6,493 Marine Safety Captain S87 6,446 9,070 3% Increase Effective July 1, 2013 MONTHLY MONTHLY SAFETY FIRE POSITIONS PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Battalion Chief S98 23.2545 Firefighter /Paramedic III Fire Marshal - Fire Prevention Battallion Chief S88 6,754 9,978 Deputy Fire Chief S96 8,857 13,085 Department Director - Fire Chief S97 9,602 14,895 S95 34.4375 3% Increase Effective July 1, 2013 SAFETY FIRE POSITIONS HOURLY CLASSIFICATION TITLE GRADE PAY RATE Probationary Firefighter /Paramedic S90 23.2545 Firefighter /Paramedic III S91 27.3239 Firefighter /Paramedic II S92 27.9052 Firefighter /Paramedic I S93 28.7773 Fire Engineer S94 29.0679 Fire Captain S95 34.4375 Average week is 56 hours. Calculation includes 53 hours base pay plus 3 hours "FLSA time" without overtime rate B -4 POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS FISCAL YEAR 2014 -15 Effective September 1, 2012 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Intern 11 2,821 3,600 Program Assistant 1 11 2,821 3,600 Finance Technician 1 13 3,456 4,411 Geographic Information Systems Technician 1 13 3,456 4,411 Heavy Equipment Mechanic 1 13 3,456 4,411 Human Resources Technician 1 13 3,456 4,411 Information Technology Technician 13 3,456 4,411 Program Assistant 11 13 3,456 4,411 Utility & Maintenance Technician 1 13 3,456 4,411 Finance Technician 11 21 3,595 4,817 Human Resources Technician II 21 3,595 4,817 Program Assistant 111 21 3,595 4,817 Utility & Maintenance Technician II 21 3,595 4,817 Department Administrative Support Coordinator 22 3,897 5,223 Facilities Specialist 22 3,897 5,223 Finance Technician 111 22 3,897 5,223 Geographic Information Systems Technician II 22 3,897 5,223 Heavy Equipment Mechanic 11 22 3,897 5,223 Information Technology Technician II 22 3,897 5,223 Planner 1 22 3,897 5,223 Program Coordinator 22 3,897 5,223 Utility & Maintenance Technician III 22 3,897 5,223 Accountant 23 4,200 5,628 Code Enforcement Officer 1 23 4,200 5,628 Engineering Specialist 1 23 4,200 5,628 Heavy Equipment Mechanic 111 23 4,200 5,628 Planner II 23 4,200 5,628 Recreation Supervisor 1 23 4,200 5,628 Stormwater Environmental Specialist 1 23 4,200 5,628 Utility & Maintenance Technician IV 23 4,200 5,628 Accountant II 24 4,579 6,136 Code Enforcement Officer 11 24 4,579 6,136 Deputy City Clerk 24 4,579 6,136 Deputy Fire Marshal 1 24 4,579 6,136 Engineering Specialist II 24 4,579 6,136 Executive Secretary 24 4,579 6,136 Finance Analyst 1 24 4,579 6,136 Geographic Information Systems Analyst 1 24 4,579 6,136 Human Resources Analyst 1 24 4,579 6,136 Information Technology Analyst 1 24 4,579 6,136 Management Analyst 1 24 4,579 6,136 Parks & Beach Supervisor 1 24 4,579 6,136 Planner 111 24 4,579 6,136 Recreation Supervisor 11 24 4,579 6,136 I x.7 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE Grade LOW HIGH Risk/Safety Analyst 1 24 4,579 6,136 Stormwater Environmental Specialist 11 24 4,579 6,136 Code Enforcement Officer 111 25 5,033 6,744 Deputy Fire Marshal II 25 5,033 6,744 Engineering Specialist 111 25 5,033 6,744 Finance Analyst II 25 5,033 6,744 Fleet Maintenance Supervisor 25 5,033 6,744 Human Resources Analyst II 25 5,033 6,744 Management Analyst 11 25 5,033 6,744 Parks & Beach Supervisor 11 25 5,033 6,744 Risk/Safety Analyst 11 25 5,033 6,744 Stormwater Environmental Specialist 111 25 5,033 6,744 Utility & Maint Field Supervisor 25 5,033 6,744 Geographic Information Systems Analyst 11 41 5,154 7,252 Information Technology Analyst 11 41 5,154 7,252 Planner IV 41 5,154 7,252 Utility & Maintenance Supervisor 1 41 5,154 7,252 Arts Administrator 42 5,442 7,657 Finance Analyst 111 42 5,442 7,657 Geographic Information Systems Analyst 111 42 5,442 7,657 Human Resources Analyst 111 42 5,442 7,657 Information Technology Analyst 111 42 5,442 7,657 Management Analyst 111 42 5,442 7,657 Recreation Center Manager 42 5,442 7,657 Risk & Safety Analyst 111 42 5,442 7,657 Senior Deputy Fire Marshal 42 5,442 7,657 Utility & Maintenance Supervisor 11 42 5,442 7,657 Code Enforcement Manager 43 5,730 8,063 Finance Manager 1 43 5,730 8,063 Human Resources Supervisor 43 5,730 8,063 Information Technology Project Manager 43 5,730 8,063 Program Administrator 43 5,730 8,063 Senior Management Analyst 43 5,730 8,063 Engineer 1 44 6,091 8,570 Environmental Project Manager 44 6,091 8,570 Information Technology Project Manager 44 6,091 8,570 Senior Planner 1 44 6,091 8,570 Engineer II 45 6,524 9,179 Senior Planner 11 45 6,524 9,179 Superintendent 45 6,524 9,179 Utility & Maintenance Supervisor II - Wastewater 45 6,524 9,179 Finance Manager II 61 6,556 9,687 Senior Management Analyst - Public Works 61 6,556 9,687 Finance Manager III 62 6,831 10,092 Principal Planner 1 62 6,831 10,092 Assistant to the City Manager 63 7,105 10,498 Principal Planner II 63 7,105 10,498 Senior Engineer 63 7,105 10,498 Deputy City Engineer 64 7,449 11,005 Department Manager 1 64 7,449 11,005 I:1ra MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE Grade LOW HIGH Department Manager II 65 8,254 12,195 Department Director - City Clerk 81 8,075 10,306 Department Director 82 8,336 12,932 Deputy City Manager 82 8,336 12,932 Department Director 83 8,878 13,773 Department Director 84 9,322 14,462 GRADE PAY RATE MONTHLY MONTHLY MARINE SAFETY POSITIONS PAY RATE PAY RATE CLASSIFICATION TITLE Grade LOW HIGH Marine Safety Sergeant S85 4,444 5,956 Marine Safety Lieutenant S86 4,845 6,493 Marine Safety Captain S87 6,446 9,070 3% Increase Effective July 1, 2014 MONTHLY MONTHLY SAFETY FIRE POSITIONS PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Battalion Chief S98 23.9521 Firefighter /Paramedic III Fire Marshal - Fire Prevention Battallion Chief S88 6,957 10,277 Deputy Fire Chief S96 9,123 13,478 Department Director - Fire Chief S97 9,890 15,342 S95 35.4706 3% Increase Effective July 1, 2014 SAFETY FIRE POSITIONS HOURLY CLASSIFICATION TITLE GRADE PAY RATE Probationary Firefighter /Paramedic S90 23.9521 Firefighter /Paramedic III S91 28.1436 Firefighter /Paramedic II S92 28.7423 Firefighter /Paramedic I S93 29.6407 Fire Engineer S94 29.9400 Fire Captain S95 35.4706 Average week is 56 hours. Calculation includes 53 hours base pay plus 3 hours "FLSA time" without overtime rate B -7 This page intentionally left blank V /r APPENDIX C: Resolutions Adopting Annual Appropriation Limit RESOLUTION 2013 -29 A RESOLUTION OF THE CITY OF ENCINITAS DETERMINING AND ADOPTING THE APPROPRATION LIMIT FOR FISCAL YEAR 13 -14 IN ACCORDANCE WITH ARTICLE XIII -B OF THE CONSTITUTION OF THE STATE OF CALIFORNIA WHEREAS, each year the City of Encinitas City Council is required under Section 7910 of Chapter 1205 of the California State Statutes of 1980 to establish an appropriations' limit by resolution; and WHEREAS, the City Council desires to make provision for a level of service commensurate with the needs of the City; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Encinitas does, hereby, adopt the appropriations' limit for Fiscal Year 13 -14 at $94,369,613, and as summarized by the schedule attached hereto. PASSED AND ADOPTED at a meeting of the City Council on the 12th day of June, 2013, by the following vote, to wit: AYES: Barth, Gaspar, Kranz, Muir, Shaffer. NAYS: None. ABSENT: None. ABSTAIN: None. -- ATTEST: Kathy Ho lywoo , City Clerk Teresa Arballo Barth, Mayor C -2 AMENDED Attachment B City of Encinitas Schedule of Annual Appropriation Limitation For Fiscal Year 2013 -14 Fiscal year 2012 -13 appropriation limit, adopted 89,137,256 A. Per Capita Cost of Living adjustment 1.0512 B. Population adjustment 1.0071 Change Factor (A x B) 1.0587 Increase in appropriation limit 5,232,357 Fiscal year 2013 -14 appropriation limit $ 94,369,613 Projected Revenues from Proceeds of Taxes $ 53,345,188 Remaining appropriation capacity $ 41,024,425 Percentage under Appropriation Limitation 43.47% Article XIIIB of the California Constitution, more commonly known as the Annual Appropriation Limitation or "Gann Limit ", specifies the amount of allowable revenue the City of Encinitas can appropriate from the proceeds of taxes. In accordance with Proposition 111 and SB 88 (Chapter 60 -90) the Appropriation Limitation is calculated utilizing a format based on the percentage of growth in California Per Capita Income and County population. The City's Appropriations Subject to the Limit are well below the approved Appropriations Limit. As part of the City's annual audit, an independent accounting firm reviews the calculations for compliance. C -3 af City of Encinitas FY 2013 -14 Appropriations Limit Annual Appropriations Limit — State of California State Proposition 4, commonly known as the Gann Initiative, was approved by California voters in November 1979. Proposition 4 created Article XIIIB of the California State Constitution, which places limits on the amount of revenue that can be spent by government agencies. This is referred to as the Gann Appropriation Limit or Gann Limit. A subsequent related State initiative, Proposition 111, was approved by the State's voters in June 1990. This legislation provided new adjustment formulas to make the Gann Limit more responsive to local growth issues and to address concerns regarding accountability of local governments in adopting their limits. Prior to each fiscal year, city councils must adopt by resolution the Gann Appropriation Limit for the city for the upcoming year. In addition, cities are required to conduct a review of their limits during annual financial audits. The appropriation limitation imposed by Propositions 4 and 111 creates a restriction on the amount of revenue that can be appropriated in any fiscal year. The limit is based on actual appropriations during the 1978 -79 fiscal year and is increased each year using population and inflation growth factors. Only revenues that are classified as "proceeds of taxes" are subject to the limit. The use of "non -tax proceeds" (user fees, rental income, franchise fees, Gas Tax revenue) is not restricted. During any fiscal year, a city may not appropriate any proceeds of taxes it receives in excess of its established limit. Proceeds of taxes include all taxes levied by or for the city; revenue from regulatory licenses, user charges, and user fees that exceed the cost of providing the regulation or service; and, interest earned from the investment of the proceeds of taxes. Appropriations subject to the limitation are generally those appropriations to expend proceeds of taxes; however, there are several exclusions which include certain type of debt service costs, the costs of complying with court orders and federal mandates and local agency loan funds or indebtedness funds. Analysis of City of Encinitas The appropriations' limit is adjusted annually based upon a combination of factors including the change in population combined with either the change in per capita income or the change in the assessment roll due to new non - residential construction. Each year, the City's independent auditor reviews the limit and actual expenditures of proceeds of taxes to ensure compliance. The proposed fiscal year 2013 -14 appropriation limit is set to $94,369,613. The Fiscal Year 2013 -14 limit is calculated on the estimated annual percentage change in C -4 population and the per capita income as indicated by the State of California. The City's proceeds from taxes and expenditures continue to be well below the appropriations' limit. The proposed limit is adjusted annually by multiplying the "Prior Year Limit" by the "Percentage Change in Population" and then by the greater of the "Percentage Change in Local Non - Residential New Construction" or "Percentage Change in Per Capita Income." This annual adjustment is then added to the Prior Year's Limit to establish the Current Year Limit. The State of California issues the estimated population change in may for calculating the limit. The County of San Diego issues the Local Non - Residential New Construction in October following the deadline for the current year. The limit is adopted during the current fiscal year and reviewed the following year for any required adjustments. City of Encinitas, Compliance with the Appropriations Limit Once the Appropriations Limit is adopted by the City Council, the Appropriations Subject to the Limit must be tested at year -end. The Appropriations Subject to Limitation is the concept that is at the heart of Article XIIIB. Appropriations Subject to limitation are generally those appropriations to expend proceeds of taxes. However, certain Exclusions are not subject to the Appropriations Limitation such as debt service costs and Qualified Capital Outlay. Proposition 111 added "qualified capital outlay" to the list of expenditures which are not counted as appropriations subject to limitation. The term is defined as an appropriation for a fixed asset (including land and construction) with a useful life of 10 years or more and a value which equals or exceeds one hundred thousand dollars ($100,000). The City has experienced some large capital improvement expenditures over the past several years which have created a fluctuating Appropriations Subject to Limitation well below the Appropriations Limit. Currently, the City's Appropriations Subject to the Limit are well below the approved Appropriations Limit. C -5 This page intentionally left blank V /r APPENDIX D: Reserve Policy CITY OF ENCINITAS CITY COUNCIL POLICY Policy Title: Reserves — General Fund Responsible Department: Finance Approved By: City Council SECTION 1: Philosophy Section: Finance Number: F010 Date Approved: 1987 Last Amendment: August 20, 2008 Sound financial management includes a practice of maintaining an appropriate reserve for contingencies. The City maintains fund or working capital balances to preserve the City's credit worthiness and to adequately provide for: • Economic uncertainties, local disasters or catastrophic events, and other financial hardships or downturns in the local or national economy • Contingencies for unforeseen operating or capital needs • Uninsured losses • Cash flow requirements This reserve policy shall be periodically reviewed to insure that it is consistent with the current conditions and situations facing the City. SECTION 11: Definitions A. General Fund — A single entity that supports all services (e.g., law enforcement, fire) not assigned to other funds. Each local government has only one general fund. This is the City of Encinitas' largest and most discretionary fund. B. Fund Balances — Fund balances represent the net assets of a fund. Net current assets generally represent a fund's assets (cash, receivables, etc.) less its liabilities. Portions of a fund's balance may be reserved, designated or restricted for future expenditures as a result of City policy, terms and conditions of agreements with outside parties, governmental regulations, laws, or other restricts which the City cannot unilaterally alter. C. Reserves - the non - obligated balance that is available at the end of each budget year. SECTION 111: General Fund Reserves A. A Contingency Reserve will be budgeted each year. The target amount for this reserve shall be reset each year to twenty percent of operating expenditures (excludes debt service and self - insurance fund payments and capital expenditures). The Contingency reserves will be used to provide for temporary financing of unanticipated extraordinary needs of an emergency nature and will be drawn down as the funding source of last resort. This reserve is intended to act as a short -term solution to fiscal needs. The Contingency Reserve is to be used to buy time to find long -term solutions to structural fiscal deficiencies. Examples of events that could trigger the use of reserves include unexpected liability created by Federal HPOLICYIF010 D -2 or State legislative action (e.g., takeaways), spikes in utility costs, and catastrophic events such as earthquakes or fires which would delay the payment of revenues. B. A Budget Stabilization Reserve will be budgeted each year. The target amount for this reserve shall be reset each year to two percent of operating revenues. The Budget Stabilization Reserve is intended to guard against recessionary impacts to revenues and protect service levels during difficult fiscal times and should be used to temporarily restore the budget when revenues come in lower than anticipated. C. Any fund balance that is not allocated to the Contingency Reserve or Budget Stabilization Reserve will be deposited into the Undesignated Fund Balance or Future Projects Reserves. This reserve is used to fund off -cycle appropriations such as project cost overruns or projects /programs identified outside of the budget process. This reserve will be maintained at sufficient levels to provide working capital and to accommodate required adjustments to project budgets and off -cycle program /service needs. SECTION IV Appropriation /Expenditure of Reserve Funds A. Funds shall be appropriated from the reserves only after the Finance Director and the City Manager have prepared an analysis and presented it to the City Council. The analysis shall provide sufficient evidence to establish that the remaining reserves are adequate to offset potential downturns in revenue sources and provide a sufficient cash balance for daily financial needs. The analysis shall address the nature of the proposed expenditure and the revenue requirement in subsequent budget years, it any. B. A four fifth (415) vote of the whole City Council is required for any appropriation and expenditure of funds from the reserves as noted above. SECTION V.- Replenishment of Reserves Any budget surplus at the end of the year should be allocated first to restore reserves to their target level. All budgetary savings will be applied to the reserves until they are fully replenished. SECTION VI: Other A. In accordance with generally accepted accounting principles and practices, all designations of unreserved General Fund fund balance will appear in the Notes to Financial Statements of the Comprehensive Annual Financial Report. B. Establishment of the aforementioned policies does not preclude the Council from exceeding the reserve target amounts or setting aside additional funds for a specific project, program or capital item. I:IPOLICYIF010 D -3 This page intentionally left blank V /r APPENDIX E: Glossary of Acronyms GLOSSARY OF ACRONYMS ABAG Association of Bay Area Governments Lease Revenue Bonds Series 2002 -1 ACOE Army Corps of Engineers ADA American with Disabilities Act of 1990 AFIS Automated Fingerprint Identification System ARMS Automated Regional Justice Information System APWA American Public Works Association ARRA American Recovery and Reinvestment Act of 2009 BMP Best Management Practices CAFR Comprehensive Annual Financial Report CAL -ID This bureau maintains the computerized fingerprint data base AFIS CaIPERS California Public Employees Retirement System Cal Trans California State Department of Transportation C.A.R.E. Community Action to Reach the Elderly CCC Cardiff Chamber of Commerce C. D. B. G. Community Development Block Grant CDP Coastal Development Permit CEQA California Environmental Quality Act CERT Community Emergency Response Team CFD #1 Community Facilities District #1 CIP Capital Improvement Plan COOP Continuity of Operations Plan COP 1997 Certificates of Participation 1997 CPA Certified Public Accounting CPI Consumer Price Index CPP Citizens Participation Plan CSA -17 County Service Area composed of Del Mar, Del Mar Heights, Solana Beach, Encinitas, Rancho Sante Fe and portions of Elfin Forest CSD Cardiff Sanitary District CSMFO California Society of Municipal Finance Officers CSO Community Service Officer CWA San Diego County Water Authority DEMA Downtown Encinitas Main Street Association DMV Department of Motor Vehicles ECC Encinitas Chamber of Commerce EDCO Escondido Disposal Company EDAW Architect Firm EIR Environmental Impact Report ELLD Encinitas Landscape and Lighting District EMS Emergency Medical Service EOC Emergency Operations Center EPFJPA Encinitas Public Financing Joint Powers Authority ERP Enterprise Resource Planning System ESD Encinitas Sanitary District EVOC Emergency Vehicle Operator Course EWA Encinitas Wastewater Authority FEMA Federal Emergency Management Administration E -2 GLOSSARY OF ACRONYMS FTE Full -Time Equivalent FY Fiscal Year GAAP Generally Accepted Accounting Procedures GASB Governmental Accounting Standards Board GDP Gross Domestic Product GFOA Government Finance Officers Association GIS Geographical Information System HAZMAT Hazardous Materials HIRT Hazardous Incident Response Team HMP Hydro Modification Plan HOA Home Owners Association HRIS Human Resources Information System H.T.E SunGard /H.T.E. is the City's financial software HUD Housing and Urban Development HVAC Heating, Ventilating, and Air Conditioning IRWMP Integrated Regional Water Management Project IT Information Technology JPA Joint Powers Authority JURMP Jurisdictional Urban Runoff Management Program LAFCO Local Agency Formation Commission LCC League of California Cities LED Light Emitting Diode LEED Leadership in Energy and Environmental Design L &LD Landscape and Lighting District MFD Multifunction Device (Copier, Scanner, Fax, etc.) MGD Millions of Gallons Per Day M HZ Megahertz MID Municipal Improvement District MLB Moonlight Beach MOU Memorandum of Understanding MSHCP Multi- Species Habitat Conservation Plan MUNIS Tyler Munis is the City's new financial system NCTD North County Transit District NPDES National Pollutant Discharge Elimination System OH Overhead O & M Operations and Maintenance OPEB Other Post Employee Benefits OSHA Occupational Safety & Health Administration PC Personal Computer PEG Public Educational and Government Access Channels PERS California Public Employees Retirement System P.W. Public Works Q Quarter RBSPII Regional Beach Sand Project II RDA Redevelopment Agency RFP Request for Proposal RTCIP Regional Transportation Congestion Improvement Program RWQCB San Diego Regional Water Quality Control Board E -3 GLOSSARY OF ACRONYMS SAC Staff Advisory Committee SANDAG San Diego Association of Governments SCADA Supervisory Control And Data Acquisition SCOOP Sand Compatibility Opportunistic Use Program SDR San Dieguito Reservoir Pump Station SDWD San Dieguito Water District SEW Service Employees' International Union SEJPA San Elijo Joint Powers Authority SEWPCF San Elijo Water Pollution Control Facility SEWRF San Elijo Water Reclamation Facility SFID Santa Fe Irrigation District SLEF Supplemental Law Enforcement Fund SUSMP Standard Urban Storm Water Mitigation Plan TDA Transportation Development Act TIP Trauma Intervention Program TMDL Total Maximum Daily Load TOT Transient Occupancy Tax UPS Uninterrupted Power Supply USACE United States Army Corps of Engineers UV Ultraviolet VLF Vehicle License Fee WURMP Watershed Urban Runoff Management Program ZBB Zero -Based Budgeting E -4 V /r APPENDIX F: Assumptions for Baseline Revenues and Expenditures for FY 2013 -14 to FY 2018 -19 Baseline Revenues/Expenditures - City of Encinitas FY2013 - FY2019 Table used as a guideline to calculate projected revenues and expenditures for operating budget and six-year financial plan REVENUES 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 General Fund 1 Property Taxes, Current Secured 25,163,233 4.1% 3.0% 3.5% 3.5% 3.5% 3.5% 2 Property Taxes in Lieu of VLF 5,279,303 2.3% 3.0% 3.5% 3.5% 3.5% 3.5% 3 All Other Property Taxes (New Baseline FY14 $1,996,966) 2,298,872 1,996,966 3.0% 3.5% 3.5% 3.5% 3.5% 4 Sales and Use Tax (New Baseline $8,637,343) 7,760,896 8,637,343 5.0% 5.0% 6.0% 6.0% 6.0% 5 Sales Tax Triple Flip 2,901,058 8.6% 5.0% 5.0% 6.0% 6.0% 6.0% 6 Transient Occupancy Tax (TOT) - Also Sand Fund 212 777,495 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 7 Short Term Vacation Rentals (New Baseline $275,000) 183,600 275,000 5.0% 2.0% 2.0% 2.0% 2.0% 8 Documentary Transfer Tax (New Baseline $400,000) 291,312 400,000 2.0% 2.0% 2.0% 2.0% 2.0% 9 All Franchise Taxes 2,189,961 .6% 1.0% 1.0% 1.0% 1.0% 1.0% 10 Licenses and Permits 180,755 5.8% 2.0% 2.0% 2.0% 2.0% 2.0% 11 All Other Intergovernmental 488,103 -3.4% 1.5% 2.0% 2.0% 2.0% 2.0% 12 Internal Cost Allocation Charges 1,456,740 0.0% 0.0% 2.5% 0.0% 2.5% 0.0% 13 Charges for Services 2,295,625 8.0% 0.0% 2.5% 0.0% 2.5% 0.0% 14 Fines & Penalties 689,750 <1% .8% 1.0% 1.0% 1.0% 1.0% 15 Use of Money (includes Investment Earnings) 407,212 10.0% 0.0% 1.0% 1.0% 1.0% 1.0% 16 All Other Revenues 636,971 -44.0% 2.0% 2.0% 2.0% 2.0% 2.0% AD Other City/District Funds 17 Recreation Fund 571 - (program fees /off - setting program costs) 1,103,581 5.8% 0.0% 1.0% 1.0% 1.0% 1.0% 18 Recreation Fund 571 - Property Rental 133,000 3.7% 0.0% 0.0% 0.0% 0.0% 0.0% 19 HUTA (Gas Tax) Fund 201 - Dollar estimates 930,500 971,846 991,283 1,010,806 1,030,872 1,051,339 1,072,216 20 HUTA Prop 42 Replacement Fund 201 - Dollar estimates 708,697 922,433 940,882 959,699 978,893 998,471 1,018,441 21 HUTA Prop 42 Replacement Fund 201 - Percentage estimates 1.5% 30.2% 2.0% 2.0% 2.0% 2.0% 2.0% 22 Transnet Fund 211 - Dollar estimates (Sandag projections) 1,436,000 1,504,000 1,593,000 1,674,000 1,754,000 1,836,000 1,922,292 23 Transnet Fund 211 -Percentage estimates 2.2% 4.7% 5.9% 5.1% 4.8% 4.7% 4.7% 24 Sr Nutrition Program Fund 221 130,539 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 25 CDBG Fund 222 - Annual Grant estimates 360,637 344,448 262,866 262,866 262,866 262,866 262,866 26 CDBG Fund 222 - Percentage estimates -32.8% -4.5% -23.7% 0.0% 0.0% 0.0% 0.0% 27 Housing Authority Fund 551/552 - Section 8 Housing Vouchers 1,197,700 1,263,581 1,263,755 1,230,036 1,230,036 1,230,036 1,230,036 28 Housing Authority Fund 551/552 - Percentage estimates 8.3% 5.5% 0.0% -2.7% 0.0% 0.0% 0.0% 29 HOME Fund 227- Annual Grant estimates 569,068 109,146 109,146 109,146 109,146 109,146 109,146 30 HOME Fund 227 - Percentage estimates -8.9% -80.8% 0.0% 0.0% 0.0% 0.0% 0.0% 31 Governmental/Educational Access Fund 213 - Dollar estimates 179,392 425,895 425,895 425,895 425,895 425,895 425,895 32 HHW Fund 214 - Dollar estimates 406,000 420,500 420,500 420,500 420,500 420,500 420,500 33 Development Impact Fees - Revenues based on # Units 60 units 60 units 60 units 60 units 60 units 60 units 60 units 34 State Special Law Enforcement Fund 202 - Dollar estimates 100,000 100,000 100,000 100,000 100,000 100,000 100,000 35 Federal Special Law Enforcement Fund 228 - Dollar estimates 10,000 10,000 10,000 10,000 10,000 10,000 10,000 36 Lighting & Landscape Districts Property Taxes - Same as General Fund Line 1 38 ESD Charges for Svs /Assessments - FY14 anticipates rate incr 2.8% 0.0% 5.0% 5.0% 5.0% 5.0% 5.0% 39 ESD Connection Fees 50,000 72,000 72,000 72,000 72,000 35,000 35,000 40 CSD Charges for Svs /Assessments - FY15 anticipates rate incr 1.0% 0.0% 5.0% 5.0% 5.0% 5.0% 5.0% 41 CSD Connection Fees 50,000 50,000 50,000 50,000 50,000 50,000 50,000 EXPENDITURES 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 42 Salaries/Benefits- Miscellaneous Employees: Terms & Conditions 3.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% of Employment Effective August 22, 2012 Salaries/Benefits- Safety Lifeguards: Terms & Conditions 9.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% of Employment Effective August 22, 2012 Salaries/Benefits- Safety: Fire Prevention 3.0% 3.0% 3.0% 2.8% 0.0% 0.0% 0.0% 43 Salaries - Safety Firefighters: MOU December 31, 2015 3.0% 3.0% 3.0% 2.8% 0.0% 0.0% 0.0% 44 Salaries - Safety Fire Chiefs: Decertified 7/1/10 3.0% 3.0% 3.0% 2.8% 0.0% 0.0% 0.0% 45 Cafeteria Plan - Water, City and Fire (Safety & LG) Miscellaneous 1.6% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 46 Cafeteria Plan - Fire Safety 8.0% 6.0% 6.0% 6.0% 6.0% 6.0% 6.0% 47 PERS Employer Rates - City Miscellaneous Tier 1 18.3% 18.8% 19.6% 19.8% 20.0% 20.2% 20.4% PERS Employer Rates - City Miscellaneous Tier 2 18.3% 18.8% 19.6% 19.8% 20.0% 20.2% 20.4% PERS Employer Rates - City Miscellaneous PEPRA 6.3% 6.3% 6.3% 6.4% 6.5% 6.6% 6.7% 48 PERS Employer Rates - Fire Safety 3% Age 55 formula Tier 1 22.7% 23.4% 24.9% 25.0% 25.1% 25.3% 25.4% PERS Employer Rates - Fire Safety 3% @ Age 55 formula Tier 2 21.8% 22.5% 24.0% 24.1% 24.2% 24.4% 24.5% PERS Employer Rates - Fire Safety 3% @ Age 55 formula PEPRA 21.8% 22.5% 24.0% 24.1% 24.2% 24.4% 24.5% 49 PERS Employer Rates - Lifeguards Tier 1 21.0% 21.7% 23.2% 23.3% 23.4% 23.5% 23.7% PERS Employer Rates - Lifeguards Tier 2 20.1% 20.8% 22.3% 22.4% 22.5% 22.6% 22.7% PERS Employer Rates - Lifeguards PEPRA 11.5% 11.5% 11.5% 11.6% 11.7% 11.8% 11.9% 50 Employee Contribution to Employee's Rate - City Misc. Tier 1 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% Employee Contribution to Employee's Rate -City Misc. Tier 2 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% 7.0% Employee Contribution to Employee's Rate -City Misc. PEPRA 6.3% 6.3% 6.3% 7.0% 7.0% 7.0% 7.0% 51 PERS Employee Rates- City/Water Misc Pd for Employees 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 53 Employee Contribution to Employee Rates- City Fire Safety Tier 1 3.0% 6.0% 9.0% 9.0% 9.0% 9.0% 9.0% Employee Contribution to Employee Rates- City Fire Safety Tier 2 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% Employee Contribution to Employee Rates- City Fire Safety PEPRA 12.3% 12.3% 12.3% 12.4% 12.5% 12.6% 12.7% 54 Employee Contribution to Employee Rates- City Lifeguard Safety Tier 1 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% Employee Contribution to Employee Rates- City Lifeguard Safety Tier 2 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% 9.0% Employee Contribution to Employee Rates- City Lifeguard Safety PEPRA 11.5% 11.5% 11.5% 11.6% 11.7% 11.8% 11.9% 55 PERS Employee Rates- City Fire Safety Paid for employees 6.0% 3.0% 0.0% 0.0% 0.0% 0.0% 0.0% PERS Employee Rates- City Fire Safety Paid for employees Tier 2 & PEP_ 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% PERS Employee Rates- City Lifeguard Paid for employees 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 56 PERS Health Retirement $ /mo /employee 1,380 1,384 1,387 1,391 1,394 1,398 1,401 57 PERS - Survivor Benefit .93 *26 Per employee 24 24 24 24 24 24 24 58 Inflationary Increases (CPI) 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 2.0% 59 Various materials and supplies 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 60 Various contracts other than CPI 2.0 -3.5% 2.0 -3.5% 2.0 -3.5% 2.0 -3.5% 2.0 -3.5% 2.0 -3.5% 2.0 -3.5% 61 Sheriffs Contract - County (percentage increase) 3.7% 2.4% 4.1% 4.3% 4.2% 4.4% 4.0% 61 Sheriffs Contract - County (dollar amounts) 11,969,965 12,253,700 12,761,200 13,307,500 13,872,200 14,475,500 15,052,000 F -2 V /r APPENDIX G: City of Encinitas Fund Descriptions and Structure Fund Descriptions and Structure GOVERNMENTAL FUNDS General Fund accounts for all general government activity not accounted for in other funds. Special Revenue Funds Special Revenue Funds are established when fees or grant proceeds are legally restricted for specific purposes. Included are gas tax, Federal and State Transportation, Transnet, Transportation Development Act (TDA), and Coastal Zone Management. Non -major Special Revenue Funds Non -major Special Revenue funds are used to account for the proceeds of revenue sources that are legally restricted to expenditures for specific purposes. Included are grants and housing, development impact, and lighting and landscaping districts. Capital Project Funds Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. Bond proceeds and /or capital grants fund the construction. Projects usually span a number of years. Budgets are adopted by project, not by year. Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the repayment of general long -term debt, interest and related costs. PROPRIETARY FUNDS Proprietary funds account for the acquisition, operation and maintenance of government facilities and services which are self - supported by user charges. Included as Enterprise/Business-type funds are the Cardiff Sanitary Division and the Encinitas Sanitary Division. The only Non -Major Proprietary fund is affordable housing. The Internal Service funds are comprised of the services fund which accounts for the services provided by City personnel to the Cardiff and Encinitas Sanitary Divisions; the fleet maintenance fund which accounts for services provided by City personnel to departments that utilize vehicles and equipment in their operations, and the replacement funds which centralize the budgeting and purchasing of City and district vehicles and equipment. FIDUCIARY FUNDS These are agency funds and are custodial in nature. G -2 L U D, I'3 H cn E �U W 4- O 1 �n LL W m c� m� .Q OU- L a N LL LL L � L C Q O 0 za L > � Q L LL S U N N .Q L i �LL w G -3 LL L O A .k a) U_ cn a) U- a) 0 U a) O cn +� LL W a) L O > C� �a/) G LL Z CDL U) a) >cn a) -0 �U- �U a) Q C: _0 =3 C: LL =3 LL L .O m /a) V This page intentionally left blank V /r APPENDIX H: Debt Obligations Definitions Debt Obligation Definitions Capital Leases: The City entered into long -term lease arrangements to finance the purchase of: replacement fire engines in 2011, 2012, and 2013; a new Vac -Con combination sewer and drain cleaner in 2007; and improvements to the Encinitas Civic Center in 2008. Bonded Debt: 1997 Refunding Certificates of Participation refunded the 1991 Certificates of Participation which were used to purchase the site and pay for improvements for the Encinitas Civic Center in 1991. The 2001 Lease Revenue Bonds were issued to acquire and improve a 44 -acre proposed regional park site. In 2010 these bonds were refinanced. Additional Lease Revenue Bonds were issued in 2013 to cover costs of improvements to the proposed regional park. 2002 Association of Bay Area Governments (ABAG) Lease Revenue bonds retired the 1992 COP - Series B bonds and four small existing debt obligations. The 2002 bonds also funded improvements to the Civic Center and SDWD water utility exchange and automation program. 2006 Lease Revenue Bonds - Series A were issued to provide funds to construct the new library. Enterprise /Busi ness -type: 2011 CSD Note Payable to San Elijo Joint Powers Authority (SEJPA) refunded the 2003 Revenue bonds. The 2003 bonds, in turn, were used to refund the 1993 bonds which were used by CSD and the City of Solana Beach to finance and upgrade the jointly - owned wastewater treatment plant. 2004 Encinitas Housing Authority Housing Mortgage Note Payable was executed in conjunction with the purchase of 16 affordable housing units. 110 APPENDIX I: Glossary of Terms Glossary Acquisition - The process of gaining assets. ACOE — Army Corps of Engineers who provide quality, responsive engineering services to the nation. ADA - Americans with Disabilities Act of 1990. Allocate - To divide a lump -sum appropriation which is designated for expenditure by specific organization units and /or for specific purposes, activities, or objects. Appropriation - An authorization made by Council which permits the City to incur obligations and to make expenditures of resources. APWA — American Public Works Association. Assessed Value - A dollar valuation set upon real estate or other property by the County Assessor as a basis for levying property taxes. Asset - Anything having commercial or exchange value that is owned by a business, institution or individual. Asset Forfeiture Fund - To account for funds returned from drug enforcement agencies. These funds are the result of enforcement against illegal activities and must be used in the acquisition of law enforcement supplies or equipment. Audit - Conducted by an independent Certified Public Accounting (CPA) firm, the primary objective of an audit is to determine if the City's Financial Statements present the City's financial position fairly and results of operations are in conformity with generally accepted accounting principles. Badger Filtration Plant - A Water Treatment plant that is jointly owned by San Dieguito Water District and Santa Fe Irrigation District, located in Rancho Santa Fe. The treatment plant provides the necessary treatment to make the water safe and suitable for drinking. Balanced Budget - A budget in which planned expenditures do not exceed projected funds available. Balance Sheet - A financial statement reporting the organization's assets, liabilities and equity activities. Benefit Assessment - Charges levied on parcels to pay for public improvements or services provided within a pre- determined district or area according to the benefit the parcel receives from the improvement or services. Benefit Assessment Act of 1982 - The 1982 Act lets cities, counties and special districts finance a variety of improvements. The Act requires majority voter approval if the proposed assessment area has 12 or more registered voters. If less than 12, the owners of at least 60% of the land in the assessment area must give written consent to the assessment. I -2 Bond - A written promise to pay a specified sum of money (called the principle) at a specific date in the future, together with periodic interest at a specific rate. In the Operating Budget, these payments are identified as debt service. Bonds are used to obtain long -term financing for capital improvements. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. California State Department Of Transportation (CalTrans) - State Department responsible for the construction and maintenance of the state freeway and highway system. CalTrans is also involved in state level planning and funding for public transit and bicycle transportation facilities. Capacity - The maximum that can be contained in a system whether it be a tank or a pipe, etc. Capital Budget - The annual adoption by the Council of project appropriations. Project appropriations are for the amount necessary to carry out a capital project's expenditure plan, including multi -year contracts for which a total appropriation covering several years' planned expenditures may be required. Capital Improvement Program - The annual updated plan or schedule of project expenditures for public facilities and infrastructure (buildings, roads, etc.) with estimated project costs, sources of funding, and timing of work over a five -year period. For financial planning and general management, the capital program is a plan of work and expenditures, and is the basis for annual appropriations and bond issues. Capital Outlay - Expenditures which result in the acquisition of or addition to fixed assets. City policy, fixed asset will normally have a useful life greater than two years and is $1,500. Capital Project - Project, or phase of a project, that is to be a permanent physical improvement to a city roadway, park or beach facility, building, sewer or water line, or other like physical facility where the total cost of the project will be greater than $10,000. Equipment, as a rule, will not be considered as a capital project. CEQA — California Environmental Quality Act informs governmental decision makers and the public about the potential significant environmental effects of proposed activities; identify ways that environmental damage can be avoided or significantly reduced; require changes in projects through the use of alternatives or mitigation measures when feasible; and disclose to the public the reasons why a project was approved if significant environmental effects are involved. Circulation Element - The chapter of the General Plan dealing with automobile, bike and alternate transit transportation systems. Consumer Price Index (C.P.I.) - A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation. I -3 Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal mandates, shortfalls in revenue, and similar eventualities. Continuing Appropriation - Funds committed for a previous fiscal year expenditure which were not spent in the year of appropriation but are intended to be used in the current year. Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include engineering, law enforcement, and city attorney services. Debt - All long -term credit obligations of the City and its agencies, whether backed by the City's full faith and credit or by pledged revenues, and all interest - bearing short -term credit obligations. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Development Impact Fees - Fees placed on the development of land or conditions required for the approval of a development project, such as the donation ( "dedication" or "exaction ") of certain lands (or money) to specific public uses. The fees are typically justified as an offset to the future impact that development will have on existing infrastructure. CSD — Cardiff Sanitary Division. Distribution System - The piping system and appurtenances necessary to deliver adequate quantities of water at sufficient pressures at all times under continually changing conditions while at the same time protecting water quality. Encinitas Public Financing Joint Powers Authority (E.P.F.J.P.A.) Debt Service - To account for the Civic Center Bond payments and fees for trustee and audit services. ESD — Encinitas Sanitary Division. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Environmental Impact Report (EIR) - An in -depth analysis of potential environmental impacts of a project which includes strategies to mitigate the impacts. Either an Environmental Impact Report or a Negative Declaration (ND) is required of certain projects by the California Environmental Quality Act. Expenditure - The outflow of funds paid for goods or services obtained I -4 Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Financial Plan - The document created by the staff and approved by the City Council which establishes the broad policy guidance on the projection of revenues and the allocation toward various types of expenditures. Financial Report - A comprehensive annual document providing a snapshot of the City's financial position on the final day of the fiscal year. A formal audit performed by an independent CPA firm supports the report's financial information. Fines, Forfeitures and Penalties - Revenues received and /or bail monies forfeited upon conviction of a misdemeanor or municipal infraction. Fiscal Year (FY) - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long -term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $ 1,500. Franchise Fee - A franchise fee is charged for the privilege of using public right -of -way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, utilities, and trash collection contractors. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. Gann Initiative - See Proposition 4. Gasoline Tax - Also called Highway Users Tax Allocation (HUTA) and Motor Vehicle Fuel License Tax. Places a per gallon tax on fuel used to propel a motor vehicle or aircraft. Use of tax is limited to research, planning, construction, improvement, maintenance and operation of public streets and highways or public mass transit guideways. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant - Contributions of cash or other assets from another governmental agency to be used or expended for a specified purpose, activity, or facility. I -5 Highway Users Tax Allocation (HUTA) - See gasoline tax Housing Element - The chapter of the General Plan dealing with housing issues and related goals. Impact Fees - Fees required of a developer /builder for purposes of defraying the actual estimated costs on construction planned facilities such as parks, school, flood, fire, traffic mitigation, etc. Infiltration - The seepage of rain and /or groundwater into underground pipes and utility holes via cracks in the system. Infrastructure - The City's basic system of its physical plant, i.e., streets, water, sewer, public buildings, parks, and beaches. Internal Service Fund — An internal service fund is used to account for the financing of goods and services provided by one department to another department on a cost reimbursement basis. Currently the City is using the concept for sewer line maintenance, fleet maintenance and vehicle replacement programs. Investment Earnings- Earnings received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Joint Powers Authority (J.P.A.) - A joint venture comprised of two or more governmental entities sharing the cost of providing a public service. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. LEED — Leadership in Energy and Environmental Design. Liability - A claim on the assets of an entity. Line -Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather than line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. Master Plan - A comprehensive planning document which encompasses all aspects of current and future needs of the District or area studied. Material and Supplies - A general category used for clarifying expenditures for various materials and supplies which are normally used within a fiscal year. Motor Vehicle Fuel License Tax - See gasoline tax. Motor Vehicle License Fee (VLF) - VLF is a fee for privilege of operating a vehicle on public streets. VLF is levied annually at 2% of the market value of motor vehicles and is imposed by the state "in lieu" of local property taxes. VLF is also called Motor Vehicle in -Lieu Tax. I -6 Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local governments. Municipal Improvement District - A designated area receiving services for common grounds benefiting property owners, i.e. median landscaping. OPEB — Other Post Employee Benefits is an accounting concept created by the Governmental Accounting Standards Board (GASB) by pronouncements designed to address expenses that entities may or may not be legally bound to pay, but pay as a moral obligation. Operating Financial Plan - The portion of the budget that pertains to daily operations providing basic governmental services. Personnel Services - Costs associated with providing the staff necessary to provide the desired levels of service. Included are both salary and benefit costs. Phase - A project carried out in planned incremental stages, usually with the highest priority items being addressed first in Phase 1. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of action or a guiding principle. Potable Water - Water that does not contain objectionable pollution, contamination, minerals, or ineffective agents and is considered satisfactory for drinking. Program - A grouping of activities organized to accomplish basic goals and objectives. Program Budget - A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Property Tax - An ad valorem tax imposed on real property (land and permanently attached improvements) and tangible personal property (movable property). Proposition 4 - Also called the Gann Initiative, this initiative, now Article XIIIB of the state constitution, was drafted to be a companion measure to Proposition 13, Article XIIIA of the constitution. Article XIIIB limits growth in government spending to changes in population and inflation. Proposition 13 - Article XIIIA of the California Constitution, commonly known as Proposition 13, which limits the maximum annual increase of any ad valorem tax on real property to 1 % of the full cash value of such property. Real Property Transfer Tax - Also called Documentary Transfer Tax, this tax is imposed on the transfer of ownership in real estate at a rate of $0.55 per $500.00 of property value. Reclaimed Water - Non - potable water used primarily for landscaping and floriculture irrigation. I -7 Reclamation - The process of recovering usable, but non - potable water from the tertiary treatment of wastewater. Regional Water Quality Control Board - A State agency which among other responsibilities regulates the discharge of water into streams, groundwater, and bodies of water. Reimbursement for State Mandated Costs - Article XIIIB, Section 6 of the California Constitution which requires the state to reimburse local agencies for the cost of state - imposed programs. Process is commonly called "SB 90" after its original 1972 legislation. Rents - Revenues received through the rental of public properties to private parties such as convention space and library facilities. Reserve - An Account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds - Bonds issued to acquire, construct or expand public projects for which fees or admissions are charged. Bonds are repaid solely from the income generated by use of that project. Risk Management - An organized attempt to protect an organization's assets against accidental loss in the most cost - effective manner. RTCIP — Regional Transportation Congestion Improvement Program is intended to ensure that future development will contribute its share toward funding and mitigating new traffic impacts on the Regional Arterial System. Sales Tax - The sales tax is imposed on retailers for the privilege of selling tangible personal property in California. Tax base is the total retail price. San Diego Association Of Governments (SANDAG) - A public agency formed by local governments to assure overall area -wide planning and coordination for the San Diego region. SCADA - Supervisory Control And Data Acquisition. A computer system to monitor and control the water valves. SDR Pump Station — San Dieguito Reservoir Pump Station. SEJPA — San Elijo Joint Powers Authority. SEWRF — San Elijo Water Reclamation Facility. I -8 Service Charges - Charges imposed to support services to individuals or to cover the cost of providing such services. The fees charged are limited to the cost of providing the service or regulation required (plus overhead). SFID — Santa Fe Irrigation District. Short Term Vacation Rental — Tax levied by cities on persona staying 30 days or less in a short term rental. See Transient Occupany Tax. Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. (Also known as benefit fees.) Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. Subventions - Subsidy or financial support received from county, state or federal government. The state and county currently levy certain taxes that are "subvened" to cities, including motor vehicle license fees, state mandated costs and motor vehicle fuel tax. TDA — Transportation Development Act funds are discretionary TransNet monies that are distributed on a competitive grant basis. TMDLs - Total Maximum Daily Loads is a calculation of the maximum amount of a pollutant that a water body can receive and still meet water quality standards, and an allocation of that amount to the pollutant's sources. Transient Occupancy Tax - Tax levied by cities on persona staying 30 days or less in a room(s) in a hotel, inn, motel, tourist home, non - membership campground or other lodging facility. Also called Transient Lodging Tax. TransNet — TransNet funds are derived from the San Diego County voter approved 20- year one -half cent transportation sales tax which expires in 2009, but extended by voters in 2004 for an additional 20 years. Funds are limited to constructing, operating, and maintaining transportation facilities. Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations, or other governmental agencies. Unsecured Property - As the property tax is guaranteed by placing a lien on the real property, unsecured property is that real property in which the value of the lien is not sufficient to assure payment of the property tax. Use Tax - The use tax is imposed on the user of a product whenever the sale tax does not apply, such as on goods purchased out -of -state and delivered for use in California and on long -term leases. Tax base is the total retail price. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. I -9 Work Projects Program - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Working Capital - Difference between current assets and current liabilities. Zero Based Budgeting - A method of budgeting in which all expenditures must be justified each new period, as opposed to only explaining the amounts requested in excess of the previous period's funding. The method utilized to develop the FY2009 -10 and FY2010 -11 operating budgets. 1 -10