2013-06-25 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
CITY OF ENCINITAS CITY HALL - CARNATION ROOM
ENCINITAS 505 S. VULCAN AVENUE. ENCINITAS
RAINCH TUESDAY,JUNE 25, 2013, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:01 P.M.
Directors Present: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Lisa Rudloff
(Parks and Recreation Director) and Glenn Pruim (Director of
Engineering/Public Works).
Absent: None.
Also Present: Kent Graff. Erik Johnson, JC Resorts: Tim Nash, Jay Lembach, Nancy
Sullivan, Kathy Hollywood (Board Secretary); Dick Stem, Encinitas HOA.
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
None.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 05-28-2013 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 05-28-2013 Regular
Meeting.
ACTION:
Pruim moved, Rudloff seconded to approve the minutes of the 05/28/13 Regular Meeting
amended to remove the words "flow chart' from the second paragraph under Item #2.
Motion carried. Ayes: Dean, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain:
Jacob.
2. Review of ERGA Financial Summary of Revenues. Expenditures, and Capital Reserves for
May 2013. Contact Person: JC Resorts, Erik Johnson and Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the Financial Summary for May 2013. Mr. Graff reviewed the Capital
Reserves for May 2013.
ACTION:
Consensus to move "Lease Revenue-Go1P' category into the "Other" category on the
Financial Summan,.
3. Review of Activities. Plans, and Projects Related to the Bond Refinancing. Contact Person
JC Resorts, John McNair.
RECOMMENDED ACTION: Receive oral report and discuss.
Mr. McNair and Chairman Dean provided an update on Golf Course renovations and
improvements.
4. FY 2013-2014 'Encinitas Ranch Golf Course Capital and Operations Budgets. Contact
Person: Finance Committee Members Bill Dean and Lisa Rudloff.
RECOMMENDED ACTION: Board approval of the 2013/14 Encinitas Ranch Golf
Course Capital and Operations Budgets as submitted by the Finance Committee.
The Board reviewed the proposed budget. Chairman Dean requested the Board to consider moving
548,392 from contingency reserves to pay the CFD bond payment for the current fiscal year.
ACTION:
Vina moved, Jacob seconded to eliminate the addition of S48,392 to contingency reserve for
FY 2012-13 and to allocate those funds to the CFD bond payment. Motion carried. Ayes:
Dean,Jacob, Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
ACTION: -
Rudloff moved, Jacob seconded to adopt the FY 2013-14 budget as presented and amended to
eliminate the addition of 548,392 to contingency reserve for FY 2012-13 and to allocate those
funds to the CFD bond payment. Motion carried. Ayes: Dean, Jacob, Pruim, Rudloff, Vina.
Nays: None. Absent: None. Abstain: None.
5. Consideration of cancelling the July 23, 2013. Regular Board Meeting. Contact Person:
Board Secretary Holh-A,00d.
RECOMMENDED ACTION: Cancel the July 23, 2013, Regular ERGA Board
Meeting.
ACTION:
Consensus to cancel the July 23, 2013, ERGA Board Meeting.
6. Report on incidents and accidents. Contact Person: JC Resorts. John McNair.
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Nash reported on a letter received from the State Controller's Office regarding reporting for
special districts.
ACTION:
Consensus to agendize this for a future meeting.
Chairman Dean requested the Board to place an item on the August agenda regarding overview of
the JC Resorts contract and an item regarding community outreach.
ACTION:
Consensus to place both items on the August agenda.
ADJOURNMENT
ACTION:
Vina moved, Rudloff seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Pruim, Rudloff, Vina. Nays: None. Absent: None. Abstain: None.
Chairman Dean adjourned the meeting at 5:11 P.M.
Kathy I ywood. Board Secretary Bill Dean. Chairman