2012-05-22 ENCINITAS RANCH GOLF AUTHORITY
MINUTES
CITY OF ENCINITAS CIVIC CENTER—LILAC ROOM
1 4 j 505 S. VULCAN AVENUE,ENCINITAS
TUESDAY,MAY 22, 2012, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:00 p.m.
DIRECTORS PRESENT: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Lisa
Rudloff (Parks and Recreation Director), and Larry Watt (Interim
Director of Engineering)
DIRECTORS ABSENT: None
ALSO PRESENT: Rod Linville, Kent Graff, JC Resorts; John White, Carltas Company;
Jay Lembach, Nancy Sullivan, Kathy Hollywood (Board Secretary);
Dick Stern, Encinitas Ranch HOA
There being a quorum present,the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 04-24-2012 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 04-24-2012 Regular
Meeting.
ACTION:
Watt moved, Rudloff seconded to approve the 04-24-2012 Regular Meeting Minutes as
amended. Motion carried. Ayes: Dean, Jacob, Rudloff, Vina, Watt. Nays: None.
Abstain: None. Absent: None.
2. Review Summary of Revenues and Expenditures/Financial Statements/Capital Reserves for
April 2012. Contact Person: JC Resorts: Rod Linville.
May 22,2012, ERGA Board Meeting Minutes Pagel of 3
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RECOMMENDED ACTION: Receive the report.
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Mr. Linville reviewed the Summary of Revenues and Expenditures, and Financial
Statements for April 2012.
Mr. Graff reviewed the Capital Reserves for April 2012,
3. Bond Refinancing Report. Contact Person: Chairman Dean
RECOMMENDED ACTION: Discuss and provide direction to staff.
ACTION:
Board consensus for the following: 1) Approve the recommended tentative Financing
Team as presented; 2) Direct staff to agendize the proposed contracts for the
Financing Team for a future Board meeting; 3) Direct staff to proceed with work
prior to contract approval; 4) Direct the Finance Subcommittee to meet with Finance
Team to review preliminary work and proposed schedule; and 5) Direct staff to work
toward an October 1 deadline.
4. FY 2012-13 Operating and Capital Budget. Contact Person: JC Resorts, Rod Linville.
RECOMMENDED ACTION: Review and adopt the FY 2012-13 Operating and Capital
Budgets.
Chairman Dean presented the proposed FY 2012-2013 budget submitted by the Budget
Committee. He stated that the proposed budget accomplishes the Board's fiduciary
responsibility to assure that the debt service coverage obligations are met.
Dick Stern and Shad Butte asked questions about the budget.
ACTION:
Watt moved, Jacob seconded to adopt the FY 2012-2013 Operating and Capital
Budgets as submitted by the Budget Committee. Motion carried. Ayes: Dean,Jacob,
Rudloff,Vina,Watt. Nays: None. Abstain: None. Absent: None.
5. Report on course enhancements. Contact Person: JC Resorts: Kent Graff.
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RECOMMENDED ACTION: Receive the report.
Mr. Graff reported on course enhancements.
6. Report on incidents and accidents. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
May 22,2012, ERGA Board Meeting Minutes Page 2 of 3
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Mr. Linville reported that a golfer was struck in the eye by an errant golf ball.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chairman Dean reviewed the Homeowner's Association Outreach Meeting held last Friday night.
Dick Stern commented on the Outreach Meeting and the importance of continued communication
between the ERGA Board and the homeowner's associations.
ADJOURNMENT
ACTION:
Vina moved, Jacob seconded to adjourn the meeting. Motion carried. Ayes: Dean, Jacob,
Rudloff, Vina,Watt. Nays: None. Abstain: None.Absent: None.
Chairman Dean adjourned the meeting at 4:58 p.m.
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Kathy ollywood, Board Secretary Bill Dean, Chairman
May 22,2012, ERGA Board Meeting Minutes Page 3 of 3