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2002-16-96ENCINIT G.H.A.D. Geologic Hazard Abatement District No. 1 MEETING MINUTES Friday, February 16, 1996, 1:00 P.M. Encinitas City Hall 505 South Vulcan Avenue POINSETTIA CONFERENCE ROOM CALL TO ORDER Chairman Oakley called the meeting to order at 1:03 p.m. BOARD MEMBERS PRESENT Wanda Fulton, Don Pierce, Gwenn Truax, David Oakley. Absent: Robert Frickman, excused absence, personal business ALSO PRESENT GHAD Attorney Robert Gaglione, Berryman & Henigar Vice President Jeff Cooper, Joe Francisco, Attorney Warren Diven, Co-Chairman Seacoast Preservation Association Marlene Pendleton, Director of Engineering Alan Archibald. ORAL COMMUNICATIONS: Marlene Pendleton, Co- Chairman of Seacoast Preservation Assn., asked GHAD Attorney R. Gaglione all GHAD Board Members, who are eligible to join the Seacoast Preservation Association, could attend the association's annua_ meeting April 20, 1996 without being in violation of the Brown Act. She presented a cony of the agenda for that date. GHAD Attorney Gaglione suggested if no issues concerning GHAD will be- discussed, that the GRAD notice their members that GRAD Board Members may be present, and attach a copy of the agenda. Chairman Oakley suggested the GHAD send a separate colored notice of the Assoc_ation meeting with the next GRAD Agenda Meeting notice. AGENDA 1. a) Approval of January 19, 1996, 11:30 a.m. Special Board Meeting Minutes Fulton moved, Oakley seconded to approve the January 19, 1996 Special Meeting Minutes as written. Motion carried. Ayes: Wanda Fulton, Don Pierce, Gwenn Truax, David Oakley. Nays: None Absent: Robert Frickman, excused absence 02/16/96 G.H.A.D. Page 1 Mtng. #96 -03 0 0 b) Approval of January 19, 1996, 2• -00 P.m. Recxular Board Meeting Minutes Pierce moved, Truax seconded to approve the January 19, 1996 regular Board Meeting Minutes with the meeting time corrected to read 2:00 p.m. Motion carried. Ayes: Wanda Fulton, Don Pierce, Gwenn Truax, Dave Oakley. Nays: None Absent: Robert 'Frickman, excused absence. 2. Final Draft of Proposed GRAD Assessment Feasibility Study Jeff Cooper, Vice President of Berryman & Henigar, stated he would like to do a general review of the report having incorporated last months Board Member's comments, the addition of Part 7 - Summary of Options and Recommendations, then take questions and suggestions for additional changes if necessary. He also presented a draft of a meeting notice for the March 4, 1966, 7:00 p.m. GHAD Property Owners Meeting for consideration. GHAD Board Members requested minor changes, i.e., competitive wages be changed to read prevailing wages. Berryman & Henigar will prepare a new draft for the March 4th meeting with copies to be delivered for GHAD Board Members and City Staff several days prior to the meeting. Resolution #96 -040 Pierce moved, Truax seconded to list all GRAD Board Members personal phone numbers as well as the GHAD Voice Mail number on the property owners meeting notice. Following discussion - Pierce moved and Truax seconded to amend the motion to state, those GHAD Board Members who voluntarily want their personal phone number, as well as the GHAD Voice Mail number, printed on the property owner meeting notice being prepared by Berryman & Henigar. Motion carried. Ayes: Wanda Fulton, Don Pierce, Gwenn Truax, David Oakley. Nays: None Absent: Robert Frickman, excused absence. Phone numbers to be included: Fulton, Pierce, Truax. Oakley declined. Frickman absent. Each Board Members will receive two (2) copies of the next draft to share information with callers. Property Owners Meeting Agenda Chairman Oakley will open the meeting with background statements and additional comments by Board Members. Then the meeting will be turned over to Jeff Cooper and his staff for presentation. Marlene Pendleton, Co -Chair of Seacoast Preservation Assn. stated that she felt all bluff property owners should be noticed regarding the March 4th Special Meeting. Discussion followed. 02/16/96 G.H.A.D. Page 2 Mtng. #96 -03 Resolution #96 -041 Pierce moved, Oakley seconded that the GHAD Board has no objection to Seacoast Preservation Association noticing their membership of the March 4, 1996 GHAD Property Owners Meeting. Motion carried. Ayes: Wanda Fulton, Don Pierce, Gwenn Truax, David Oakley. Nays: None Absent: Robert Frickman, excused absence After a 10 minute recess, Chairman Oakley reconvened the meeting at 2:20 p.m. 3. Treasurer's Report - D. Pierce Treasurer Pierce distributed copies of the January 31, 1996 Financial Statement. Treasurer Pierce stated he had met with Jay Lembach of the City's Finance Dept. and they have agreed to keep the GRAD Budget on a calendar year. Pierce stated further that the Petty Cash payment issue has been clarified. Regarding the 1996 GHAD Budget, Treasurer Pierce reported that there is a $1,148.48 carryover in funds from 1995. Therefore, with a proposed 1996 Budget of $60,340.00, our letter to the City should actually request $59,191.52. Chairman Oakley suggested that because the City's Local Coastal Plan has been extended to November 17, 1996, the cost of Zone III of our proposed assessment study should be removed from the budget at this time further reducing the budget request to $43,692.00 for 1996. Resolution #96 -042 Pierce moved, Fulton seconded to have Chairman Oakley write a letter to the City Manage's Office requesting $43,692.00 to operate the GHAD for calendar year 1996. Motion carried. Ayes: Wanda Fulton, Don Pierce, Gwenn Truax, David Oakley. Nays: None Absent: Robert Frickman, excused absence. 4. Comprehensive Coastal Bluff & Shoreline Plan /Tech Report No comment at this time. 5. Letter to Public Officials regarding Sand Replenishment - Don Pierce Director Pierce stated he had talked again with Mayor Bond regarding the sand replenishment and was given suggestions as to how to proceed with his letter. Director Pierce commented on a newspaper article regarding the Navy budgeting funds in 1996 to pump sand directly on the beaches. Director Pierce feels he now wants to direct his letter to Senator Barbara Boxer and the Secretary of the Navy. Chairman Oakley asked to review the letter prior to mailing. 02/16/96 G.H.A.D. Page 3 Mtng. #96 -03 • • 6. Newsletter - D. Pierce Director Pierce stated he had nothing new to report at this time. Should something come up prior to the mailing of the next GRAD Board Meeting Agenda, a Newsletter could be prepared and included in that mailing (March 8th). 7. Consider Recording Secretary Candidates Chairman Oakley stated that to date there are no candidates. Asst. City Manager Jim Benson suggested he would ask the City Manager if one of their department secretaries could be made available to service the GHAD Meetings. 8. Questions of Attorney by Board Members Chairman Oakley asked Attorney Gaglione if he had read the court's decision regarding Malibu City Council's attempt to dissolve their Las Tunas GHAD. Mr. Gaglione stated the California Supreme Court let stand the published decision of the Court of Appeals. 9. Chair's Report /Board Members Comments a. Chairman Oakley stated that a letter he received for the California Coastal Commission in April 195 suggested if property owners building seawalls made application through GHAD that certain fees would not be charged. GHAD Member Gozzo was assessed the $600 fee when he made application. Chairman Oakley called Mr. Mc Eachern of the CCC and is now awaiting another letter further explaining that the GHAD must be the applicant or co- applicant. Copies of the letter will be shared with Board Members when it arrives. b. Chairman Oakley announced that there will be a City Council meeting February 28, 1966 to discuss quit- claiming the bluffs to the property owners. C. Chairman Oakley distributed copies of a draft of a Memorandum of Agreement between SANDAG and the California Coastal Commission establishing a process for the administration of the Beach Sand Mitigation Fund. Local jurisdictions have final approval to keep our sand mitigation fund in Encinitas!!! d. Chairman Oakley stated that he, Director Frickman attended the California Shore & Beach Preservation dinner meeting at Peasoup Anderson's - each paying their own way. Chairman Oakley stated it was a interesting and well attended meeting. He showed the Board some publications that he obtained that evening and stated they were available for review. Publications were Shoreline Erosion Assessment and Atlas of the San Diego Region Vols. I and II. 02/16/96 G.H.A.D Page 4 Mtng. #96 -03 e. Chairman Oakley distributed copies of "Common Terms for Government" to all Board Members for information. f. Board Members were reminded of the April 1st deadline for returning their tax paperwork to the City Clerk's Office. 10. Future Agenda Items None 11. Confirm next meeting date as March 15, 1996, 2:00 p.m. Meeting date and time confirmed. , There will be a Special GRAD Board Meeting with Property Owners at 7:00 p.m., Monday, March 4, 1966 in the City Council Chambers. rL%Rpfoli p ;����i .Ma Chairman Oakley adjourned the meeting at 3:30 p.m. David S. Oakley, Chairma By : Jo Ann Pine Rect�rding Secretary 02/16/96 G.H.A.D. Page 5 Mtng. #96 -03