1996-01-19 (2)ENCINITAS G.H.A.D.
Geologic Hazard Abatement District No. 1
MEETING MINUTES
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Friday, January 19, 1996,E =A:M.
Encinitas City Hall
505 South Vulcan Avenue
POINSETTIA CONFERENCE ROOM
CALL TO ORDER /ROLL CALL:
Chairman Oakley called the meeting to order at 2:00 p.m.
BOARD MEMBERS PRESENT:
Robert Frickman, Wanda Fulton, Don Pierce, Gwenn Truax, David
Oakley
ALSO PRESENT:
GRAD Attorney Robert Gaglione, Assistant City Manger Jim Benson,
Recording Secretary Jo Ann Pine
ORAL COMMUNICATIONS: None
REGULAR AGENDA
1. Approval of December 15, 1995 Board Meeting Minutes
Pierce moved, Truax seconded to approve the Minutes of the December
15, 1995 Board Meeting as written. Motion carried. Ayes: Robert
Frickman, Wanda Fulton, Don Pierce, Gwenn Traux, David Oakley.
Nays: None.
2. Election of Officers for 1996
The Board agreed unanimously to confirm the proposed 1996 slate of
officers:
Chairman
David Oakley
Vice Chair
Robert Frickman
Treasurer
Donald Pierce
Secretary
Gwenn Truax
3. Treasurer's Report and Approval of 1996 Budget - D. Pierce
Treasurer Pierce reviewed the December 31, 1995 Financial Report
noting the new account for the Proposed Assessment District
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Feasibility Study. He will meet with Jay Lembach, Finance Dept. to
discuss keeping the GHAD Budget on a calendar year rather than a
fiscal year.
Truax moved, Fulton seconded to approve the December 31, 1995
Financial Statement. Motion carried. Ayes: Robert Frickman, Wanda
Fulton, Don Pierce, Gwenn Truax, David Oakley. Nays: None
Treasurer Pierce presented his proposed 1996 GHAD Budget.
Resolution #96 -039
Fulton moved, Frickman seconded to'approve the proposed G.H.A.D.
budget of $60,340.00 for calendar year 1996. Motion carried.
Ayes: Robert Frickman, Wanda Fulton, Don Pierce, Gwenn Truax,
David Oakley. Nays: None
Chairman Oakley to write City Manager and City Council requesting
funds for 1996, less 1995 carryover funds. Chairman Oakley too will
request that the CHAD Budget be kept on a calendar year.
S. Review of By -Laws regarding Membership Withdrawal - G Truax
This item taken out of order.
Board Member discussion pointed out that as more information has
become available i.e., no owners costs are incurred until seawalls
are constructed, the fear factor has disappeared. The Board will
wait until the Local Coastal Plan is completed and re- address at a
later time.
4. Philosophy of GHAD - Direction - R Frickman
Director Frickman stated that he feels as Board Members become more
educated, as the GRAD role becomes more clear that things are going
better. People are understanding better the advantages of
membership and things are shaping up. Assistant City Manager
Benson suggested that as the City works toward a comprehensive plan
that everyone should work as a group to make it work. He sees the
GHAD as a vehicle slowly evolving in a positive way.
6. Letter to Public Officials regarding Sand Replenishment
D. Pierce
Director Pierce stated that he had spoken with the Mayor and will
meet with him next week seeking direction for content for his
letter.
7. Reply from City regarding Director of Engineering's Letter re
Quit - Claims dated August 29 1995 to City Attorney
This item being put off until official contact can be made. To date
only a partial answer could be offered.
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8. Action regarding Assessment District Feasibility Study
Chairman Oakley announced that Item 8 would be dropped from this
agenda.
9. Approval of Newsletter Factual Items - D Pierce
Board Members commented that they felt Director Pierce had done a
good job and his first newsletter had been well received.
Director Pierce stated he was disappointed that the letter had not
brought more residents to the meeting and asked what he might do to
general more participation. Asst. City Manager Benson suggested he
contact reporters at the Union and Encinitas Sun that they might
assist him.
10. Questions of Attorney by Board Members
No questions.
11. Chairs Report
a. Chairman Oakley stated he'd spoken with Asst. City Mgr. Jim
Benson and Lee McEcheran from the California Coastal Commission
regarding sand fees that are being held in a interest bearing
account. The sand fees to be used for Encinitas only and the funds
can be spent only by authority of Encinitas representative having
jurisdiction. A memo of understanding from SANDAG regarding sand
fees may be available for the February 16th meeting to confirm this
information.
b. Chairman Oakley noted that Encinitas GHAD is the only GHAD
with By -Laws. Board Members wondered how the others could operate.
C. Chairman Oakley stated he will submit a bill to Petty Cash for
approximately $30.00 for the printing and mounting of photographs
of the Oct. 30th bluff failure at H St. Director Pierce stated he
still is not getting notice of petty cash transactions. Asst. City
Manager Benson to check routing.
12. Future Agenda Items:
a. Final draft of Proposed GHAD Assessment District Feasibility
Study.
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13. Confirm next meeting date as February 16, 1996, 1.00 p.m.
Meeting date and time confirmed.
ADJOURNMENT
Chairman Oakley adjourned the meeting at 3:20 p.m.
David S. Oakley, Chai n By: J Ann Pine
Recd ding Secretary
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