2012-03-27 {
ENCINITAS RANCH GOLF AUTHORITY
MINUTES
CITY OF ENCINITAS CIVIC CENTER—LILAC ROOM
505 S. VULCAN AVENUE, ENCINITAS
TUESDAY, MARCH 27,2012, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:02 p.m.
DIRECTORS PRESENT: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Lisa
Rudloff (Parks and Recreation Director), and Larry Watt (Interim
Director of Engineering)
DIRECTORS ABSENT: None
ALSO PRESENT: Rod Linville, John McNair, Kent Graff, JC Resorts; Chris Calkins,
Carltas Company; Jay Lembach, Kathy Hollywood (Board
Secretary).
There being a quorum present,the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 02-28-2012 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 02-28-2012 Regular
Meeting.
Director Jacobs stated there was an extra word under Item #2 and requested that it be
corrected.
Board Secretary Hollywood stated that it would be amended to read "Mr. Lembach stated
that contingency reserves are located in the operational budget."
March 27, 2012, ERGA Board Meeting Minutes Page 1 of 3
ACTION:
Vina moved, Rudloff seconded to approve the 02-28-2012 Regular Meeting Minutes as
amended. Motion carried. Ayes: Dean, Jacob, Rudloff, Vina, Watt. Nays: None.
Abstain: None. Absent: None.
2. Review Summary of Revenues and Expenditures/Financial Statements/Capital Reserves for
January 2012. Contact Person: JC Resorts: John McNair/Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville reviewed the Summary of Revenues and Expenditures, and Financial
Statements for February 2012.
Mr. Graff reviewed the Capital Reserves for February 2012.
3. Cart Fleet Lease. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report and take appropriate action.
Mr. Linville reviewed the leasing options for the golf cart fleet. He recommended a sixty-
month lease with E-Z Go that includes a $600 credit per cart for batteries and for the board
to authorize the Chairman to sign and negotiate a lease.
ACTION:
Board consensus to direct the Finance Committee to work with JC Resorts to review
and return to the Board with a recommendation at its next meeting regarding: 1)
outright purchase of fleet, 2) lease of fleet through E-Z Go, and 3) outside financing
available to purchase and/or lease.
4. Finance Subcommittee for development of the FYI 2-13 Budget.
RECOMMENDED ACTION: Confirm the appointment of two board members to the
Finance Subcommittee for development of the FY 12-13 Budget.
ACTION:
Watt moved, Vina seconded to appoint Chairman Bill Dean and Director Lisa Rudloff
to the Finance Subcommittee for development of the FY 12-13 Budget and authorized
their meeting with staff as necessary. Motion carried. Ayes: Dean, Jacob, Rudloff,
Vina, Watt. Nays: None. Abstain: None. Absent: None.
5. Marketing report and centralized call reservation center monthly update. Contact Person:
JC Resorts: John McNair/Rod Linville.
RECOMMENDED ACTION: Receive the report.
March 27, 2012, ERGA Board Meeting Minutes Page 2 of 3
Mr. Linville and Mr. McNair reviewed promotional opportunities for the golf course and
reported on the status of the "super twilight"rates.
6. Report on course enhancements. Contact Person: JC Resorts: Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. Graff reported on course enhancements.
7. Report on incidents and accidents. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Director Vina provided an update on the ERGA audit process and the homeowners associations
outreach meetings.
Mr. Lembach reported that he had been working with the City's IT Department to create a web
page for ERGA on the City's website. He stated that draft page was available for review by the
board.
ADJOURNMENT
ACTION:
Jacobs moved, Vina seconded to adjourn the meeting. Motion carried. Ayes: Dean,
Jacob, Rudloff, Vina,Watt. Nays: None. Abstain: None. Absent: None.
Chairman Dean adjourned the meeting at 4:55 p.m.
'Yoo�,,Ab' l
Kathy llywood, Board Secretary Bill Dean, airman
March 27,2012, ERGA Board Meeting Minutes Page 3 of 3