2012-02-28 ENCINITAS RANCH GOLF AUTHORITY
MINUTES
CITY OF ENCINITAS CIVIC CENTER—LILAC ROOM
505 S. VULCAN AVENUE, ENCINITAS
TUESDAY, FEBRUARY 28, 2012, at 4:00 p.m.
CALL TO ORDER/ROLL CALL
Chairman Dean called the meeting to order at 4:02 p.m.
DIRECTORS PRESENT: Chairman Bill Dean, Cindy Jacob, Gus Vina (City Manager), Lisa
Rudloff (Parks and Recreation Director), and Larry Watt (Interim
Director of Engineering)
DIRECTORS ABSENT: None
ALSO PRESENT: Rod Linville, John McNair, JC Resorts; Chris Calkins, Carltas
Company; Jay Lembach, Nancy Sullivan, and Kathy Hollywood
(Board Secretary).
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of Minutes of the 0 1-24-2012 Regular Meeting. Contact Person: Board Secretary
Hollywood.
RECOMMENDED ACTION: Approve the minutes of the 01-24-2012 Regular
Meeting.
ACTION:
Watt moved, Rudloff seconded to approve the 01-24-2012 Regular Meeting Minutes as
presented. Motion carried. Ayes: Dean, Jacob, Rudloff, Vina, Watt. Nays: None.
Abstain: None. Absent: None.
February 28, 2012, ERGA Board Meeting Minutes Page I of 4
2. Review Summary of Revenues and Expenditures/Financial Statements/Capital Reserves for
January 2012. Contact Person: JC Resorts: John McNair/Rod Linville.
RECOMMENDED ACTION: Receive the report.
Sheila Cameron asked a question regarding the contingency reserves.
Mr. Lembach stated that contingency reserves are located in the operational budget.
Mr. Linville reviewed the Summary of Revenues and Expenditures, Financial Statements,
and Capital Reserves for January 2012.
3. Revised Bench Donation Policy. Contact Person: Lisa Rudloff, Parks and Recreation
Director.
RECOMMENDED ACTION: Approve the revised Bench Donation Policy for the
Encinitas Ranch Golf Course.
Director Rudloff presented the proposed revised Bench Donation Policy.
ACTION:
Vina moved, Watt seconded to approve the revised Bench Donation Policy. Motion
carried. Ayes: Dean, Jacob, Rudloff, Vina, Watt. Nays: None. Abstain: None.
Absent: None.
Chairman Dean stated that Item 5 was taken out of order and heard before Item 4..
5. AT&T Cell Tower Proposal. Contact Person: JC Resorts: John McNair/Rod Linville.
RECOMMENDED ACTION: Review proposal and approve the negotiated rent of
$2,000 for adding only the cell tower pole.
This item was taken out of order on the agenda.
Donna Westbrook asked a question regarding the rental amount.
Mr. McNair reviewed the AT&T cell tower proposal, negotiated rent, and installation
schedule.
ACTION:
Watt moved, Rudloff seconded to approve the AT&T Cell Tower proposal and
negotiated rent of$2,000 for adding only the cell tower pole. Motion carried. Ayes:
Dean,Jacob, Rudloff, Vina,Watt. Nays: None. Abstain: None. Absent: None.
February 28,2012, ERGA Board Meeting Minutes Page 2 of 4
4. Discussion of rates for "slow" times. Contact Person: JC Resorts: John McNair/Rod
Linville.
RECOMMENDED ACTION: Discuss rates and take appropriate action.
Mr. Linville reviewed a proposal for"twilight" and"super twilight"rates.
Sheila Cameron asked how Encinitas Ranch compares to Torrey Pines.
Donna Westbrook asked about the"super twilight" rates.
ACTION:
Watt moved, Jacob seconded to approve a year round "super twilight" rate. Motion
carried. Ayes: Dean, Jacob, Rudloff, Vina, Watt. Nays: None. Abstain: None.
Absent: None.
6. Marketing report and centralized call reservation center monthly update. Contact Person:
JC Resorts: John McNair/Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville stated that staff will be testing an early morning "early bird" special during
certain times.
7. Report on course enhancements. Contact Person: JC Resorts: Kent Graff.
RECOMMENDED ACTION: Receive the report.
Mr. McNair reported on course enhancements.
8. Report on incidents and accidents. Contact Person: JC Resorts: Rod Linville.
RECOMMENDED ACTION: Receive the report.
Mr. Linville stated that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Richard Stern, Encinitas Ranch HOA, reported that the Encinitas Ranch signage had been replaced
and the person who stole the signage had been apprehended by the authorities.
Director Vina provided an update on the ERGA audit and timeline for completion.
February 28, 2012, ERGA Board Meeting Minutes Page 3 of 4
ADJOURNMENT
ACTION:
Watt moved, Vina seconded to adjourn the meeting. Motion carried. Ayes: Dean,
Jacob, Rudloff,Vina, Watt. Nays: None. Abstain: None. Absent: None.
Chairman Dean adjourned the meeting at 4:51 p.m.
l 4ill—Dre—an—,Kathy Ho llyw d, Board Secretary airman
February 28, 2012, ERGA Board Meeting Minutes Page 4 of 4