1998-12-07
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MINUTES
MEETING DATE: DECEMBER 7, 1998 6:30 P.M.
1. CALL TO ORDER/ROLL CALL
Chairperson Yco called the meeting to order at 6:33 p.m.
Present: Chairperson Yco, Commissioners Cope, Charnow, Khalifa, Quick, Witz
Also
Present: Community Services Management Assistant Hippert
Absent: Duff
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
Mr. Morgan Mallory, representing the Corner Frame Shop, 1038 N. Coast Hwy
101, Encinitas, requested the Commission consider re-instating the Leucadia Art
Walk. Mr. Morgan participated in the Art Walk in Leucadia from 1985 to 1990
with a good measure of success. The event was not done after 1990 due to a
slow economy, as well as one of the main participants closed his gallery.
Mr. Niels Lund, 887 Sandcastle Dr., Cardiff, informed the Commission of his
pleasure with the amount and type of work the Commissioners were doing, and let
them know that he would be available to assist them in carrying out their duties if
needed.
Ms. Jan Ralston, P. O. Box 2592, Carlsbad, introduced herself to the Commission
as a local artist interested in what the Commission is doing for Encinitas arts.
She stated that there was a possibility of a donation to the local arts from her
mother’s estate at some point in the future.
4. APPROVAL OF MINUTES
A. Approval of Minutes November 16, 1998 Meeting
QUICK MOVED, WITZ SECONDED TO APPROVE MINUTES OF THE
NOVEMBER 16, 1998 MEETING. MOTION CARRIED. 6-0
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5. OLD BUSINESS
A. Report from Technology Committee
Charnow gave a brief report on the outcome of a meeting that he had with
Hippert and MIS Manager Tiller on Thursday, December 3. Tiller informed
Charnow of his inability to adequately maintain the Commission’s web site, due
to lack of resources. However, Tiller informed Charnow that the new City
Council has stated they would like to create a better and user-friendlier web
site sometime soon. Tiller will keep Charnow informed as to what that may
mean for the Commission’s web information as soon as the Council provides
him with direction.
B. Discussion of the Commission for the Arts budget requests for FY 1999/00
Dan Hare, 511 First St. #217, Encinitas, spoke to the Commission about the
possibility of creating a category within the budget requests to fund a film
commission. Hare informed the Commission that he had spoken with Mayor
Cameron, and she recommended he bring his request to the Commission.
Hare provided the Commission with information regarding the City of San
Diego’s Film Commission, which he believed is funded by the San Diego
Unified Port District, the City of San Diego, the County of San Diego, and
Transient Occupancy Taxes. He recommended that some type of similar
arrangement be created for the north coastal region of the County.
Cope asked Hare to provide the Commission with a complete report and return
to the next Commission meeting on January 4, 1999. Yco directed staff to
research other cities in Southern California to determine the number and type
of film commissions in existence. He also asked for information regarding local
city’s film permit policies.
The commissioners then developed their priority list for the FY 1999/00 budget,
as presented below:
1. Artists in Schools
2. Avenue of the Arts
3. Cultural Art Programs
4. Art Communication
5. Arts Centers Support
Charnow requested that Creation of Film Commission be added into Art
Communication. Other commissioners concurred.
Quick voiced his concern about referring the Support for Arts Centers item to
the Council since it is a no-dollar item. Other commissioners felt it was
important to state that it is an important priority of the Commission, and the
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Council needs to know that this item has a broad level of support. Yco also
stated that the potential of waiving of development fees, which will be
presented later in the agenda, has a dollar amount attached to it. Quick
pressed the issue, because the he feels that the potential for waiving of fees
may not receive commission support as it comes before the commission.
Hippert directed the commissioners to only list items in their budget requests
that had dollar amounts attached. The issues that are important to take on as
priorities, but do not have a budget amount, should be addressed in a separate
document. The budget process is used to allocate funds, not set priorities for
commissions.
Quick then recommended that the commission remove the item completely
from the budget process, and set up a subcommittee to work on it solely.
Khalifa stated that the next discussion of waiving development fees would
indeed make it an item with dollars attached. She felt that the commissioners
should table the issue and move to item 6A.
QUICK MOVED, COPE SECONDED TO TABLE ITEM 5B FOR THE TIME
BEING, AND TAKE ITEM 6A OUT OF ORDER. MOTION CARRIED. 6-0
6. NEW BUSINESS
A. Discussion of recommending a policy to the City Council waiving some or
all development fees for non-profit arts centers
Quick raised concerns regarding this issue, because of the lack of criteria to
determine which non-profit arts centers would receive the waiver. He spoke
with someone in the City today, and a determination was made that there would
be a minimum of $81,000 in various fees for a 15,000 square foot arts center.
He felt that should these fees be waived for a developer building a non-profit
arts center, it would not have the fairness associated with normal government
procedures.
Witz reported that she has heard discussions at the Poinsettia Theatre for the
Performing Arts Board meetings regarding the City waiving development fees.
There is feeling with that board that since the City began the process for the
performing arts center many years ago, it would only be fair to provide some
type of financial assistance.
Quick stated that he felt the Poinsettia Theatre might not be the only, or the
right, arts center to show support for.
Cope said that she would then like to see a dollar amount assigned to the Arts
Centers budget category. Quick also suggested that the “non-profit” clause be
stricken from the proposal. There followed a discussion on how a group would
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qualify to receive funding or fee waivers from the City. Khalifa recommended to
the Chair that the Commission establish a subcommittee to study these issues.
COPE MOVED THAT THE COMMISSION TABLE THE DISCUSSION TO
NEXT MONTH. KHALIFA SECONDED.
After discussion, and comments by Charnow, Cope withdrew the motion.
COPE MOVED THAT THE COMMISSION END THE DISCUSSION OF
RECOMMENDING A POLICY TO THE CITY COUNCIL WAIVING SOME OR
ALL DEVELOPMENT FEES FOR NON-PROFIT ARTS CENTERS, AND
FOCUS ON PUTTING A BUDGET AMOUNT UNDER THE ARTS CENTERS
CATEGORY. CHARNOW SECONDED. MOTION CARRIED 6-0
5. OLD BUSINESS
B. Discussion of the Commission for the Arts budget requests for FY 1999/00
Commissioners discussed the total amount to request for the Arts Centers
budget category. Yco recommended $100,000 for FY 99/00. The
commissioners agreed.
Hippert requested Charnow provide the totals he had for the top five budget
priorities. He reported the following
1. Art Communication $ 50,000
2. Avenue of the Arts $ 50,000
3. Arts Centers $ 40,000
4. Cultural Arts Programs $ 10,000
5. Artists In Schools $100,000
Charnow feels that these amounts are disproportionate to the priorities as they
are set. The $100,000 amount for Artists in Schools does not make sense, as
it is the lowest of the top five recommendations. He recommended that the
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entire category of Art Education be listed as the 5priority. The total budget
for this category is $105,000. Commissioners agreed to this change.
CHARNOW MOVED THAT THE COMMISSIONERS ACCEPT THE TOP FIVE
BUDGET REQUESTS FOR FY 1999/2000 AS FOLLOWS:
1. ART COMMUNICATION $ 50,000
2. AVENUE OF THE ARTS $ 50,000
3. ARTS CENTERS $ 40,000
4. CULTURAL ARTS PROGRAMS $ 10,000
5. ART EDUCATION $105,000
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THESE ITEMS, ALONG WITH THE REMAINING LIST OF PRIORITIES WILL
BE PRESENTED TO THE CITY’S BUDGET COMMITTEE AT THE EARLIEST
APPROPRIATE TIME. SECONDED BY COPE. MOTION CARRIED. 6-0
Hippert advised the Commissioners that each item recommended to the budget
committee would need to have a complete and thorough program description,
justification statement and accurate accounting for funds requested. The
Commission may not submit a list of dollar amounts with no backup materials.
Yco asked if there was a need to have formal meetings to discuss this. Hippert
recommended that a subcommittee be formed to develop the necessary
documentation.
Yco asked volunteers to serve on subcommittees. Hippert reminded Yco that
there could be no more than three commission members on any subcommittee.
Yco asked again for volunteers, and broke out the budget request into
individual subcommittees for each program/category. The list below provides
the subcommittee assignments as developed by the Commissioners:
Community Art Events
Cope
Khalifa
Charnow
Art Education
Khalifa
Duff
Witz
Community Art
Cope
Charnow
Yco
Art Communication
Charnow
Quick
Yco
Arts Centers
Cope
Witz
Yco
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Commissioning Public Art
Duff
Quick
Hippert will provide appropriate forms and documents to each subcommittee as
they meet.
6. NEW BUSINESS
B. Discussion of participating in a partnership with the Carlsbad Arts Office
and the Encinitas Union School District to apply for a grant under the Local
Arts Education Partnership program through the California Arts Council
Hippert gave a presentation on the program, and provided the key provisions of
the grant program.
Dr. Nancy Cunningham, 13832 Mercado Dr., Del Mar 92014, spoke to the
Commission in favor of this proposal. Cunningham is the Director of
Administrative Support Services for the Encinitas Union School District. The
District’s first objective is to create the steering committee, and requested a
member of the Commission serve on the committee. She also reported that the
first year of the grant would be for planning, with the second and third as
implementation years. Cunningham listed some of the successful partnerships
EUSD is now, or has been, involved with. Cunningham also provided
background on the types of grants the District has been successful in receiving.
Cunningham stressed the importance of the City’s participation in this program.
Yco asked for discussion on the issue.
CHARNOW MOVED THAT THE COMMISSION ACCEPT THE REPORT AND
RECOMMEND TO THE CITY COUNCIL THAT THE CITY PARTICIPATE IN
THE PROGRAM. SECONDED BY WITZ.
Yco asked for discussion on the motion. Quick asked what the deadline is for
application submission. Hippert stated that the application must be submitted
no later than March 26, 1999. Quick also asked for clarification on which
schools would benefit from the program. Cunningham stated that it is a
District-wide program, and all schools within the district would benefit. Quick
asked if there is a way to dovetail the Poinsettia Theatre “Performing Arts in the
Classroom” project with the proposed activities to be funded by this grant.
Cunningham reported that while the Poinsettia project is important, it is
completely separate from the desired outcomes of this grant.
There being no additional discussion, Yco called for a vote.
MOTION CARRIED. 6-0
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Charnow stated for the record that he would be willing to serve on the Steering
Committee. Hippert reminded Chairman Yco that this requires a presentation
to the Council regarding this issue. Yco understood his responsibilities.
7. COMMISSIONER’S CORNER
Quick reported that he has been approached by an artist in the community
regarding the participation of the City in a building, as a project similar to one
that has been done on the East Coast. Quick will provide additional
information to Hippert as it is available, to give to the commissioners.
Khalifa reported that Commissioner Duff had asked her to report on the
condition of the ESI Art Corps Envirocans installed at the D Street overlook. It
is not installed correctly, and is slanted and not level. Cope stated that the
Envirocan at Orpheus is in the same state. Yco directed Hippert to report this
issue to the appropriate maintenance staff. Hippert said that he would inform
Community Services Park Superintendent Phil Cotton of the issue.
8. ADJOURNMENT
QUICK MOVED TO ADJOURN THE MEETING AT 8:55 P.M. SECONDED BY
CHARNOW. MOTION CARRIED. 6-0
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