1998-10-05
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MINUTES
MEETING DATE: OCTOBER 5, 1998 6:30 P.M.
1. CALL TO ORDER/ROLL CALL
Chairperson Yco called the meeting to order at 6:35 p.m.
Present: Chairperson Yco, Vice Chairperson Cope, Commissioners Duff, Khalifa,
Quick, Witz
Also
Present: Community Services Management Assistant Dan Hippert
Absent: Commissioner Charnow
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
None
4. APPROVAL OF MINUTES
A. Approval of Minutes September 14, 1998 Meeting
COPE MOVED, WITZ SECONDED TO APPROVE MINUTES OF THE
SEPTEMBER 14, 1998 MEETING. MOTION CARRIED. 6-0
5. OLD BUSINESS
A. Discussion of ESI Art Corps of San Diego’s proposal to locate ENVIROCAN
litter receptacles in City parks.
Mr. Richard Hingis continued his proposal from the previous meeting to place
trash receptacles at City parks that are decorated with ceramic tiles painted by
students at Sunset School in San Diego. Mr. Hingis would like to place three
trashcans, one at Mildred MacPherson Park, one at Orpheus Park, and one at
Encinitas Viewpoint.
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Mr. Hingis also proposed that seven (7) other cans be placed at the various
beach access points along the City’s coast. Photos were provided of the seven
sites.
Mr. Hingis stated that he would attempt to locate sponsors for each of the
seven cans to be installed later, and he would contact several local schools,
provide paint, tiles, and instructors, and students would paint single tiles for
three sides of the cans. Students from Sunset School would paint the murals
on the remaining side of the cans. Sunset School students would also provide
maintenance semi-annually on each can.
Quick attempted to clarify the proposal that the first three cans would be
donated, and the fiscal commitment would be zero. Hingis concurred, and
stated that he would pull the cans from the parks if he were unable to locate
sponsors.
Yco stated that there would need to be a proposal to the City that they accept
the cans, and that the City not have any monetary responsibility for additional
cans.
Khalifa stated she wondered why the commission was considering seven
additional cans. Hingis stated because of the beach locations.
Witz stated her concern that the seven cans were being placed only at the
beaches, and were not being made available at other inland parks in the
community.
Yco stated that since Hingis was donating the cans, Hingis should have some
input in where the cans are placed.
Hippert noted to Chairman Yco that Community Services Director Wigginton
had stated that there was no need to recommend acceptance of the cans to the
City Council, but only to the Department. Wigginton would be willing to accept
the cans on a trial basis for one year.
COPE MOVED, DUFF SECONDED, THAT THE ARTS COMMISSION
ACCEPT THE GENEROUS GIFT OF THREE ENVIROCANS AT THIS TIME.
During the discussion of the motion, Duff stated that the three donated cans
should be placed in locations chosen by Hingis. Any other cans will require
further discussion.
Witz stated that most of the population is now east.
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Yco asked Hippert for clarification from Wigginton regarding the length of time
the cans would be in place. Hippert stated one year. Yco asked Cope to
revise her motion to reflect that information.
COPE MOVED, DUFF SECONDED, THAT THE ARTS COMMISSION
ACCEPT THE THREE CANS ON A ONE-YEAR TRIAL BASIS, AT THE
DISCRETION OF THE COMMUNITY SERVICES DEPARTMENT. MOTION
CARRIED. 6-0
COPE MOVED, WITZ SECONDED, THAT THE ARTS COMMISSION ASSIST
IN LOOKING FOR FUNDING FOR ADDITIONAL CANS TO BE PLACED IN
LOCATIONS THROUGHOUT ENCINITAS.
Yco amended the motion that all sponsorship inquiries be directed to City staff.
Discussion was begun by Quick, who stated concerns that prior to soliciting
sponsorship, we should ensure that the cans would hold up during the trial
period. Witz concurred that the Commission should wait until the cans prove
durable.
Yco clarified that City staff informs potential sponsors that the cans are
currently in a trial period.
Cope withdrew her motion based on discussion
QUICK MOVED, COPE SECONDED, THAT THE COMMISSION
ENCOURAGE PRIVATE SPONSORSHIP OF THE ENVIRONCANS. MOTION
CARRIED. 6-0
B. Discussion and prioritizing of Commission’s projects and priorities
Witz opened discussion with topic of percentage of Capital Improvement
Projects dedicated to arts. She feels this is should be a strong priority,
proposing that 1½-% of all CIP budgets allocated to art. The consensus was
that this should be a top priority.
Yco tabled the item until later in the meeting, in order to take new business,
Discussion of Commission’s Mission Statement.
6. NEW BUSINESS
A. Discussion of Commission’s Mission Statement
Khalifa read her mission statement:
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“The mission of the Encinitas Commission for the Arts is to facilitate the growth
of art and art appreciation in the community of Encinitas.”
Witz did not have a specific mission statement but stated that she supports a
performing arts center for all the arts that will provide a home to perform and
make the city more cohesive.
Duff read her mission statement:
“The Encinitas Commission for the Arts should be a group of people who
provide the arts for our community.”
Cope read her mission statement:
“To establish as a community, a cultural arts center, to utilize its status as a
symbol of Encinitas, to use the activities of the Arts Commission as an anchor
and focal point to revitalization of social, cultural, economic, educational and
civic life.”
Quick read his mission statement:
“To provide the community of Encinitas with the highest quality and widest
variety of the arts possible, through exposure, education and advocacy.”
Yco read his mission statement:
“The mission of the Encinitas Arts Commission is to promote and foster artists
and art projects within the City of Encinitas. This includes establishing the La
Paloma Theater as an historical landmark and continue its purpose to be a
stage for artisans as well as a magnet for enhancing Old Encinitas commerce.
Insuring that the new community center is a place for our youth and elders to
learn and share ideas about the arts, and finally, to incorporate the Poinsettia
Arts Center as a future premier location for coastal North County performing
artists; a bi-annual catalog of local artists or a registry and their art will be
maintained by the City; a city band or orchestra will be formed to participate in
local events.”
The meeting was recessed at 7:20 p.m. due to the building’s alarm being
activated. Hippert investigated, and alarm was turned off.
The meeting was brought back to order at 7:25 p.m.
Quick stated that three commissioners spoke to establishing an arts center.
Should this portion of the mission statement become a reality, would it “sunset
out”, and the mission change? Yco replied that once the goal has been
realized, the mission statement could be modified.
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Khalifa stated that she does not believe it is the role of the Commission to find
and designate a location for a center for the arts. Quick advocated a broader-
based mission statement, and Duff concurred.
Hippert then read from the ordinance establishing the Arts Commission as it
related to the creation of an arts center. “Policies and recommendations for
new or augmented arts facilities and/or programs as may be needed.” He
stated that the mission statement is fairly well spelled out by the City Council in
the establishment ordinance.
Yco asked Quick for his opinion regarding making the mission statement more
global or generic. Quick replied that he needed to be sure the commission has
the ability to see where the interest of commission is, so that focus could be put
on these other things as well.
Witz stated that the first City Council of Encinitas felt it was important to have
an arts center. Discussion continued, with concern regarding being too
specifically focused on establishing an arts center. Yco recommended stating
support for old and new art facilities within the City. Quick asked if the
commissioners who are advocating the establishment of an arts center would
be comfortable if it is not in the forefront of the mission statement. Cope
replied that a facility is long range. Quick tried to narrow down priorities, such
as programs first, then a facility, or vice-versa.
Duff asked what action could be taken by the Commission to make a facility a
priority. Witz replied that implementing a CIP percentage would be a good first
step in attaining this goal.
Khalifa urged the commissioners to focus more on issues that were able to be
accomplished in the short-term, to get a quicker “buy-in”. If community
members don’t see anything happening other than focus on developing the
centers, they will lose interest and feel excluded from the process.
Duff agreed that there should be a center, but her concern is that the
commission has been given a responsibility to look out for the entire
community, not for individual’s goals.
Yco stated that it should be the commission’s role to encourage the
establishment of one or more centers, not necessarily support one facility over
the other. The commission will probably not be active in developing the
Poinsettia Center, as there is a group already doing so.
Yco asked Quick to reread his mission statement. Quick did so.
Commissioners stated that it is sufficiently broad to encompass most of their
goals.
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All commissioners then discussed a modified mission statement, to be less
specific and more global. Hippert made sure that the commissioners
understood they could not provide any services, nor establish any budgets.
These items are under the direct purview of the City Council.
Commissioners agreed upon the following statement:
“The mission of the City of Encinitas Commission for the Arts is to promote the
arts for the community of Encinitas with the highest quality and widest variety of
the arts possible, through exposure, education and advocacy, and to support
the establishment of a center for all arts.”
There was general agreement regarding this statement, but the Chair tabled
the issue until next meeting for further discussion.
7. OLD BUSINESS (CONTINUED)
A. Discussion and prioritizing of Commission’s projects and priorities
Cope stated that each commissioner should attempt to take on at least one or
two of the stated projects/priorities. She is ready to do the historic art contest
next week if necessary.
A question was raised about what the commission can do. Quick
recommended that sub-committees be formed to accomplish some of the items.
The discussion then led to the Internet, and the commission’s ability to get
information out through the City’s web site. Hippert stated that he had done
some research on the issue, and that the commission would need to direct staff
regarding what they wanted on the page, whether it would be a separate site or
a link to the city’s site, etc.
Duff made a suggestion to create an Internet sub-committee. She would be
willing to serve on it, along with Commissioner Charnow. Quick stated he
would be willing to serve on a school arts liaison sub-committee. Khalifa stated
that she would be willing to look into getting artists to come to Commission
meetings on a regular basis. Yco stated that he would like to work on an
artist’s registry. Hippert stated that he had prepared a press release for the
registry, and it was sent out last week.
Quick asked if staff could re-type the commissioner’s goals and priorities into
groupings that are related. Yco directed the commissioners to take the list
home to make their own groupings, and get the information to staff prior to the
next meeting.
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Yco continued this item to the next meeting.
8. COMMISSIONER’S CORNER
Yco discussed potential sources of funds, including grants and awards. Most
granting agencies require the requesting agency to be in business at least one
to two years before they are eligible to apply for funds. He directed staff to
begin looking for potential grant funds that would be appropriate for the
commission to support. Hippert handed out information regarding the
California Arts Council to all commissioners. He stated that various artists
could apply for grants, with the City as a clearinghouse for grant information.
Cope would like to see a booklet prepared of all local organization’s logos, as
they could be considered art, and they take a lot of time and effort to design.
Quick reported that he was contacted by a member of the Parks Commission
regarding a new park that is getting ready to be developed, and wanted to
know if the Commission for the Arts wanted input regarding art included on the
site. He stated that he would like to have staff research the idea of ensuring
that art is included in all future park development projects.
9. ADJOURN
QUICK MOVED TO ADJOURN THE MEETING AT 8:44 P.M. SECONDED BY
COPE. MOTION CARRIED. 6-0
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