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1998-10-05 CITY OF ENCINITAS COMMISSION FOR THE ARTS MINUTES MEETING DATE: OCTOBER 5, 1998 6:30 P.M. 1. CALL TO ORDER/ROLL CALL Chairperson Yco called the meeting to order at 6:35 p.m. Present: Chairperson Yco, Vice Chairperson Cope, Commissioners Duff, Khalifa, Quick, Witz Also Present: Community Services Management Assistant Dan Hippert Absent: Commissioner Charnow 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None 4. APPROVAL OF MINUTES A. Approval of Minutes September 14, 1998 Meeting COPE MOVED, WITZ SECONDED TO APPROVE MINUTES OF THE SEPTEMBER 14, 1998 MEETING. MOTION CARRIED. 6-0 5. OLD BUSINESS A. Discussion of ESI Art Corps of San Diego’s proposal to locate ENVIROCAN litter receptacles in City parks. Mr. Richard Hingis continued his proposal from the previous meeting to place trash receptacles at City parks that are decorated with ceramic tiles painted by students at Sunset School in San Diego. Mr. Hingis would like to place three trashcans, one at Mildred MacPherson Park, one at Orpheus Park, and one at Encinitas Viewpoint. 1 Mr. Hingis also proposed that seven (7) other cans be placed at the various beach access points along the City’s coast. Photos were provided of the seven sites. Mr. Hingis stated that he would attempt to locate sponsors for each of the seven cans to be installed later, and he would contact several local schools, provide paint, tiles, and instructors, and students would paint single tiles for three sides of the cans. Students from Sunset School would paint the murals on the remaining side of the cans. Sunset School students would also provide maintenance semi-annually on each can. Quick attempted to clarify the proposal that the first three cans would be donated, and the fiscal commitment would be zero. Hingis concurred, and stated that he would pull the cans from the parks if he were unable to locate sponsors. Yco stated that there would need to be a proposal to the City that they accept the cans, and that the City not have any monetary responsibility for additional cans. Khalifa stated she wondered why the commission was considering seven additional cans. Hingis stated because of the beach locations. Witz stated her concern that the seven cans were being placed only at the beaches, and were not being made available at other inland parks in the community. Yco stated that since Hingis was donating the cans, Hingis should have some input in where the cans are placed. Hippert noted to Chairman Yco that Community Services Director Wigginton had stated that there was no need to recommend acceptance of the cans to the City Council, but only to the Department. Wigginton would be willing to accept the cans on a trial basis for one year. COPE MOVED, DUFF SECONDED, THAT THE ARTS COMMISSION ACCEPT THE GENEROUS GIFT OF THREE ENVIROCANS AT THIS TIME. During the discussion of the motion, Duff stated that the three donated cans should be placed in locations chosen by Hingis. Any other cans will require further discussion. Witz stated that most of the population is now east. 2 Yco asked Hippert for clarification from Wigginton regarding the length of time the cans would be in place. Hippert stated one year. Yco asked Cope to revise her motion to reflect that information. COPE MOVED, DUFF SECONDED, THAT THE ARTS COMMISSION ACCEPT THE THREE CANS ON A ONE-YEAR TRIAL BASIS, AT THE DISCRETION OF THE COMMUNITY SERVICES DEPARTMENT. MOTION CARRIED. 6-0 COPE MOVED, WITZ SECONDED, THAT THE ARTS COMMISSION ASSIST IN LOOKING FOR FUNDING FOR ADDITIONAL CANS TO BE PLACED IN LOCATIONS THROUGHOUT ENCINITAS. Yco amended the motion that all sponsorship inquiries be directed to City staff. Discussion was begun by Quick, who stated concerns that prior to soliciting sponsorship, we should ensure that the cans would hold up during the trial period. Witz concurred that the Commission should wait until the cans prove durable. Yco clarified that City staff informs potential sponsors that the cans are currently in a trial period. Cope withdrew her motion based on discussion QUICK MOVED, COPE SECONDED, THAT THE COMMISSION ENCOURAGE PRIVATE SPONSORSHIP OF THE ENVIRONCANS. MOTION CARRIED. 6-0 B. Discussion and prioritizing of Commission’s projects and priorities Witz opened discussion with topic of percentage of Capital Improvement Projects dedicated to arts. She feels this is should be a strong priority, proposing that 1½-% of all CIP budgets allocated to art. The consensus was that this should be a top priority. Yco tabled the item until later in the meeting, in order to take new business, Discussion of Commission’s Mission Statement. 6. NEW BUSINESS A. Discussion of Commission’s Mission Statement Khalifa read her mission statement: 3 “The mission of the Encinitas Commission for the Arts is to facilitate the growth of art and art appreciation in the community of Encinitas.” Witz did not have a specific mission statement but stated that she supports a performing arts center for all the arts that will provide a home to perform and make the city more cohesive. Duff read her mission statement: “The Encinitas Commission for the Arts should be a group of people who provide the arts for our community.” Cope read her mission statement: “To establish as a community, a cultural arts center, to utilize its status as a symbol of Encinitas, to use the activities of the Arts Commission as an anchor and focal point to revitalization of social, cultural, economic, educational and civic life.” Quick read his mission statement: “To provide the community of Encinitas with the highest quality and widest variety of the arts possible, through exposure, education and advocacy.” Yco read his mission statement: “The mission of the Encinitas Arts Commission is to promote and foster artists and art projects within the City of Encinitas. This includes establishing the La Paloma Theater as an historical landmark and continue its purpose to be a stage for artisans as well as a magnet for enhancing Old Encinitas commerce. Insuring that the new community center is a place for our youth and elders to learn and share ideas about the arts, and finally, to incorporate the Poinsettia Arts Center as a future premier location for coastal North County performing artists; a bi-annual catalog of local artists or a registry and their art will be maintained by the City; a city band or orchestra will be formed to participate in local events.” The meeting was recessed at 7:20 p.m. due to the building’s alarm being activated. Hippert investigated, and alarm was turned off. The meeting was brought back to order at 7:25 p.m. Quick stated that three commissioners spoke to establishing an arts center. Should this portion of the mission statement become a reality, would it “sunset out”, and the mission change? Yco replied that once the goal has been realized, the mission statement could be modified. 4 Khalifa stated that she does not believe it is the role of the Commission to find and designate a location for a center for the arts. Quick advocated a broader- based mission statement, and Duff concurred. Hippert then read from the ordinance establishing the Arts Commission as it related to the creation of an arts center. “Policies and recommendations for new or augmented arts facilities and/or programs as may be needed.” He stated that the mission statement is fairly well spelled out by the City Council in the establishment ordinance. Yco asked Quick for his opinion regarding making the mission statement more global or generic. Quick replied that he needed to be sure the commission has the ability to see where the interest of commission is, so that focus could be put on these other things as well. Witz stated that the first City Council of Encinitas felt it was important to have an arts center. Discussion continued, with concern regarding being too specifically focused on establishing an arts center. Yco recommended stating support for old and new art facilities within the City. Quick asked if the commissioners who are advocating the establishment of an arts center would be comfortable if it is not in the forefront of the mission statement. Cope replied that a facility is long range. Quick tried to narrow down priorities, such as programs first, then a facility, or vice-versa. Duff asked what action could be taken by the Commission to make a facility a priority. Witz replied that implementing a CIP percentage would be a good first step in attaining this goal. Khalifa urged the commissioners to focus more on issues that were able to be accomplished in the short-term, to get a quicker “buy-in”. If community members don’t see anything happening other than focus on developing the centers, they will lose interest and feel excluded from the process. Duff agreed that there should be a center, but her concern is that the commission has been given a responsibility to look out for the entire community, not for individual’s goals. Yco stated that it should be the commission’s role to encourage the establishment of one or more centers, not necessarily support one facility over the other. The commission will probably not be active in developing the Poinsettia Center, as there is a group already doing so. Yco asked Quick to reread his mission statement. Quick did so. Commissioners stated that it is sufficiently broad to encompass most of their goals. 5 All commissioners then discussed a modified mission statement, to be less specific and more global. Hippert made sure that the commissioners understood they could not provide any services, nor establish any budgets. These items are under the direct purview of the City Council. Commissioners agreed upon the following statement: “The mission of the City of Encinitas Commission for the Arts is to promote the arts for the community of Encinitas with the highest quality and widest variety of the arts possible, through exposure, education and advocacy, and to support the establishment of a center for all arts.” There was general agreement regarding this statement, but the Chair tabled the issue until next meeting for further discussion. 7. OLD BUSINESS (CONTINUED) A. Discussion and prioritizing of Commission’s projects and priorities Cope stated that each commissioner should attempt to take on at least one or two of the stated projects/priorities. She is ready to do the historic art contest next week if necessary. A question was raised about what the commission can do. Quick recommended that sub-committees be formed to accomplish some of the items. The discussion then led to the Internet, and the commission’s ability to get information out through the City’s web site. Hippert stated that he had done some research on the issue, and that the commission would need to direct staff regarding what they wanted on the page, whether it would be a separate site or a link to the city’s site, etc. Duff made a suggestion to create an Internet sub-committee. She would be willing to serve on it, along with Commissioner Charnow. Quick stated he would be willing to serve on a school arts liaison sub-committee. Khalifa stated that she would be willing to look into getting artists to come to Commission meetings on a regular basis. Yco stated that he would like to work on an artist’s registry. Hippert stated that he had prepared a press release for the registry, and it was sent out last week. Quick asked if staff could re-type the commissioner’s goals and priorities into groupings that are related. Yco directed the commissioners to take the list home to make their own groupings, and get the information to staff prior to the next meeting. 6 Yco continued this item to the next meeting. 8. COMMISSIONER’S CORNER Yco discussed potential sources of funds, including grants and awards. Most granting agencies require the requesting agency to be in business at least one to two years before they are eligible to apply for funds. He directed staff to begin looking for potential grant funds that would be appropriate for the commission to support. Hippert handed out information regarding the California Arts Council to all commissioners. He stated that various artists could apply for grants, with the City as a clearinghouse for grant information. Cope would like to see a booklet prepared of all local organization’s logos, as they could be considered art, and they take a lot of time and effort to design. Quick reported that he was contacted by a member of the Parks Commission regarding a new park that is getting ready to be developed, and wanted to know if the Commission for the Arts wanted input regarding art included on the site. He stated that he would like to have staff research the idea of ensuring that art is included in all future park development projects. 9. ADJOURN QUICK MOVED TO ADJOURN THE MEETING AT 8:44 P.M. SECONDED BY COPE. MOTION CARRIED. 6-0 7