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1999-12-07 CITY OF ENCINITAS ARTS COMMISSION MINUTES MEETING DATE: DECEMBER 7, 1999 6:30 P.M. 1. CALL TO ORDER/ROLL CALL Chairperson Cope called meeting to order at 6:30 P.M. Present: Chairperson Cope, Commissioners Charnow, Duff, Kaczorowski, Mayne, and Miller Absent: Commissioner Hicks Also Present: Management Assistant Stauffer, and Recreation Superintendent Alexander 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS: A. Kirk Van Allyn talked about his research findings for telescopes at Beacons. A telescope would be best for everyone to be able to use, including children. He would like for the telescope to be hooked up to the Internet via a live cam with special angle and altitude features for research purposes. Mr. Van Allyn is also working on a refractive light project that reflects light colors from the beach to the cliffs. Chairperson Cope would like this item to be included on the January 2000 agenda. B. Rusty Loftin of the North Coast Craftsman Fellowship talked about his program. NCCF promotes and gives recognition to local artists and is looking into putting together an arts festival similar to the one in Laguna Beach. The Fellowship also is attempting to provide funds, scholarships and mentorships for young, aspiring artists. Chairperson Cope would like this item to be included on the January 2000 agenda. Dan Hare of the Independent Film Society reported on his screening of “The Farm”. Over 100 people came to see the film on life inside Angola Prison. Reporters from KUSI and KDCI we present. Neils Lund, administrator for the Pointsettia Theatre, was present to give an oral report on Music in the Classroom, as requested. However, it was not an agenda item and handouts were not available. The item will be included on the January 2000 agenda. G:\\Admin\\Mike\ArtsCommission\ACMinutesDec. 4. APPROVAL OF MINUTES: Commissioner Cope Motioned to Approve the Minutes. Michael Charnow Seconded the Motion. Minutes were Approved 6-0. 5. PRESENTATIONS A. Mr. Hillel Schwartz of the Millennium Institute is in South Africa and will not be giving his presentation. B. James Respress of the San Dieguito Art Guild would like to find increased space for their program. The Guild is located beneath the Pannikin in Leucadia and is dedicated to providing a forum for showing and selling art. Membership dues, rental spaces, and commission from sales pay for daily operations. Chairperson Cope reminded everyone that an art center has been funded through the City Council, but no space has been found yet. Commissioner Mayne expressed her interest in having a portion of the Encinitas Day celebration to be set aside for art. Commissioner Duff asked for the San Dieguito Art Guild to register for the web site directory and Commissioner Charnow asked all organizations in the audience to register with the web site directory. C. Jim Mullins gave a short description of his sculptures, which are available for lease/purchase at $7500-15,000. Neils Lund gave an oral report about funding for the Pointsettia Theatre. A recent event raised over $35,000. Lund will give a full report as an agenda item at the January 2000 meeting. Neils Lund gave his subcommittee report. They are serving many classrooms in the community and using six different artists in the community. Classes are scheduled for the next several months. 6. OLD BUSINESS A. Technology Subcommittee Commissioner Charnow gave his subcommittee report. The website has been updated. The subcommittee still needs to decide how to choose a featured artist, and how long they will serve. The featured artist will change each month. The website will post information. Chairperson Cope would like the art medium changed each month. City staff is looking at the web site requests from the Commission. G:\\Admin\\Mike\ArtsCommission\ACMinutesDec. Commissioner Mayne expressed her concern about updating the artist registration booklet. B. Marketing Subcommittee Commissioner Duff gave her subcommittee report. The subcommittee will write press releases themselves after each monthly meeting. Volunteers are needed for the individual programs. The subcommittee would also like for Dan Hippert to clip and save press releases. Pam Alexander recommended that the Commission take on this task themselves. Chairperson Cope reminded the Commission that they could use the copy machines at City Hall to prepare packets themselves. The Regional Workshop has started. Commissioner Duff requested that an open house be put on as an agenda item and it was suggested that it be incorporated into a joint project with the Independent Film Society. C. City Hall Entry Modification No report given. D. Arts Master Plan Commissioner Charnow gave his subcommittee report. The Arts Master Plan needs to get moving forward. The plan should include a wide range of people. Arts Master Plans from other communities have been included for a guide. Commissioner Mayne would like an ad placed in the newspaper to produce a wide range of people to be involved in the Arts Master Plan. Linda Luisi recommended a general master plan to keep it simple and not to make it limiting. Chairperson Cope would like staff to provide a copy of attendees of the Arts Master Plan workshop to the Commission. E. ESD Park Site No report given. Commissioner Kaczorowski asked Pat Murphy to allow the Commission to be involved in the consultant research of the park site. F. Joint Projects Chairperson Cope gave her subcommittee report. The subcommittee would like to be more involved in the spring concert series, Mothers Day and Quail Garden events and is looking into other public sites to display art. Chairperson Cope suggested to have an additional concert series for the youth and it was suggested that this would be duplicating services. Commissioner Charnow reminded the Commission that not everyone wants to go to Moonlight Beach for the concert series, and to consider alternate sites. G. Public Sculptures G:\\Admin\\Mike\ArtsCommission\ACMinutesDec. Chairperson Cope gave her subcommittee report. The Commission has been budgeted for two pads. A second location is needed. The Commission needs to pick a place and work on one site at a time. Commissioner Kaczorowski has a list of public property and will provide a copy to Chairperson Cope. The subcommittee will determine criteria for sculpture displays. There will need to be permits for the sites. H. Community Concert Series Chairperson Cope gave her subcommittee report. Dave Wigginton does not want to have activities repeated. The subcommittee would like to sit down with Carrie Stone to see how her concert series works, but will have to wait until the Holiday Parade is over. Pam Alexander expressed concern over the size of these events and their conflict with other events. She asked that events be coordinated with Vicki Rubenstein and Carrie Stone. Facility use permits must be considered with each site. I. Arts Mentorship No report given. Commissioner Duff will call Rusty Loftin to coordinate ideas. J. Music in the Classroom She would like to inform the Council Chairperson Cope gave her subcommittee report. that they would like their permission to amend the description of their original proposal from elementary students to high school and middle school students and ask the City Council to allow the Commission to give the full amount of $3,000 to John Johnson, who is the Music Director for the San Dieguito Union High School District for the necessary equipment. Neils Lunds proposal for art in the classroom was then discussed. He is also on the subcommittee. His consultant fee of 16% is included in the Maya Ginsberg program service cost and it is understood that Maya Ginsberg will donate equal time. Plan 1 gives service to three classrooms in three schools. One class receives six sessions from Maya Ginsberg. In theory, Maya Ginsberg is providing $3,000 in kind service. Commissioner Mayne moved to approve the music in the classroom project per the budget that has been submitted. Commissioner Kaczorowski seconded and Commissioner Charnow commented on the motion. Commissioner Charnow wants it to be clarified that there is two to one spending from the program. The cost is really $6,000 rather than $3,000. Neils Lund will provide that information. Commissioner Charnow also expressed concern over the consultant fee. The consultant fee is considered to be buried in the cost of the program. Motion repeated by Commissioner Mayne to support the proposal for music in the classroom as submitted to the budget, spending the $3,000 for elementary schools. Commissioner Charnow seconded. Four Ayes, one Nay and one Abstention. G:\\Admin\\Mike\ArtsCommission\ACMinutesDec. Commissioner Charnow moved for Neils Lund asked for clarification of the motion. the subcommittees recommendation to use Maya Ginsberg North Coast Symphony to spend $3,000 with matching funds of $3,000 worth of donated time for the Music in the Classroom project. Commissioner Charnow move to accept Maya Ginsberg/North Coast Symphony project proposal via Neils Lund as the Music in the Classroom project to be funded with the clarification in the proposal to show that the North Coast Symphony is contributing $3,000 of donated time in kind donation, to match $3,000 of funding from the Commission. Commissioner Mayne seconded. Commissioner Kaczorowski motioned to amend the motion to accept plan number two. Commissioner Charnow seconded the motion. Commission recommended to provide the program in the three low socioeconomic schools. Pam Alexander repeated the entire motion. It was moved that the Commission accept Maya Ginsberg/North Coast Symphony project proposal via Neils Lund as a Music in the Classroom program that includes clarification in the proposal that shows $3,000 in kind donation by Maya for services. The Commission moved to accept plan two of the proposal with recommended presentation of the program to three low socioeconomic schools in the ESD and one in the CSD at Ada Harris. Motion approved 6-0. Commissioner Duff directed Neil Lunds to call Dan Hippert regarding payment/invoicing. Commissioner Mayne motioned to request an additional $4,000 as a one time request for John Johnsons program in the school district. Commissioner Kaczorowski seconded. Motion and second withdrawn. It was agreed that John Johnson would be considered for new program budgets. K. Endangered Spaces No report given. 7. NEW BUSINESS A. Commissioner Charnow motioned to accept actual costs related to the Independent Film Society on and invoice basis. Commissioner Kaczorowski seconded. Motion was approved 6-0. Commission gave permission to the Independent Film Society for flexible spending and to accept actual costs. Total expenditures will not exceed the maximum $7,000. G:\\Admin\\Mike\ArtsCommission\ACMinutesDec. B. Commissioner Kaczorowski motioned to send a letter to support amending the municipal code to allow museums to be established within specific zones of the City. Commissioner Duff seconded. Motion was approved 5-0-1. Commissioner Miller abstained. C. Commissioners will think about potential new programs. D. Commissioner Kaczorowski motioned the Commission to recommend to the Council when the library is built that the library have a separate gallery space/room for art. Commissioner Duff seconded. Motion was approved 6-0. 8. COMMISSIONER’S CORNER Chairperson Cope mentioned that the History Heritage book is out. Think about new projects/budget proposals. Commissioner Mayne reminded every one to watch the play tomorrow at 10:30A.M, showing at the North County Rep. Commissioner Miller went to the Escondido partnership open house for art. Commissioner Charnow went to the battle of the bands and thought that it was good. Some lyrics were censored. 9. ADJOURNMENT: Chairperson Cope motioned to adjourn the meeting at 10:15P.M. Motion was approved 6-0. 10. NEXT MEETING: January 3, 2000 G:\\Admin\\Mike\ArtsCommission\ACMinutesDec.