1999-12-07
CITY OF ENCINITAS
ARTS COMMISSION
MINUTES
MEETING DATE: DECEMBER 7, 1999 6:30 P.M.
1. CALL TO ORDER/ROLL CALL
Chairperson Cope called meeting to order at 6:30 P.M.
Present: Chairperson Cope, Commissioners Charnow, Duff, Kaczorowski, Mayne,
and Miller
Absent: Commissioner Hicks
Also Present: Management Assistant Stauffer, and Recreation Superintendent Alexander
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS:
A. Kirk Van Allyn talked about his research findings for telescopes at Beacons. A
telescope would be best for everyone to be able to use, including children. He would like
for the telescope to be hooked up to the Internet via a live cam with special angle and
altitude features for research purposes. Mr. Van Allyn is also working on a refractive
light project that reflects light colors from the beach to the cliffs.
Chairperson Cope would like this item to be included on the January 2000 agenda.
B. Rusty Loftin of the North Coast Craftsman Fellowship talked about his program.
NCCF promotes and gives recognition to local artists and is looking into putting together
an arts festival similar to the one in Laguna Beach. The Fellowship also is attempting to
provide funds, scholarships and mentorships for young, aspiring artists.
Chairperson Cope would like this item to be included on the January 2000 agenda.
Dan Hare of the Independent Film Society reported on his screening of “The Farm”.
Over 100 people came to see the film on life inside Angola Prison. Reporters from KUSI
and KDCI we present.
Neils Lund, administrator for the Pointsettia Theatre, was present to give an oral report
on Music in the Classroom, as requested. However, it was not an agenda item and
handouts were not available. The item will be included on the January 2000 agenda.
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4. APPROVAL OF MINUTES:
Commissioner Cope Motioned to Approve the Minutes. Michael Charnow
Seconded the Motion. Minutes were Approved 6-0.
5. PRESENTATIONS
A. Mr. Hillel Schwartz of the Millennium Institute is in South Africa and will not be
giving his presentation.
B. James Respress of the San Dieguito Art Guild would like to find increased space for
their program. The Guild is located beneath the Pannikin in Leucadia and is dedicated to
providing a forum for showing and selling art. Membership dues, rental spaces, and
commission from sales pay for daily operations.
Chairperson Cope reminded everyone that an art center has been funded through the City
Council, but no space has been found yet.
Commissioner Mayne expressed her interest in having a portion of the Encinitas Day
celebration to be set aside for art.
Commissioner Duff asked for the San Dieguito Art Guild to register for the web site
directory and Commissioner Charnow asked all organizations in the audience to register
with the web site directory.
C. Jim Mullins gave a short description of his sculptures, which are available for
lease/purchase at $7500-15,000.
Neils Lund gave an oral report about funding for the Pointsettia Theatre. A recent event
raised over $35,000. Lund will give a full report as an agenda item at the January 2000
meeting. Neils Lund gave his subcommittee report. They are serving many classrooms in
the community and using six different artists in the community. Classes are scheduled
for the next several months.
6. OLD BUSINESS
A. Technology Subcommittee
Commissioner Charnow gave his subcommittee report. The website has been updated.
The subcommittee still needs to decide how to choose a featured artist, and how long they
will serve. The featured artist will change each month. The website will post
information.
Chairperson Cope would like the art medium changed each month. City staff is looking
at the web site requests from the Commission.
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Commissioner Mayne expressed her concern about updating the artist registration
booklet.
B. Marketing Subcommittee
Commissioner Duff gave her subcommittee report. The subcommittee will write press
releases themselves after each monthly meeting. Volunteers are needed for the individual
programs. The subcommittee would also like for Dan Hippert to clip and save press
releases. Pam Alexander recommended that the Commission take on this task
themselves. Chairperson Cope reminded the Commission that they could use the copy
machines at City Hall to prepare packets themselves. The Regional Workshop has
started. Commissioner Duff requested that an open house be put on as an agenda item
and it was suggested that it be incorporated into a joint project with the Independent Film
Society.
C. City Hall Entry Modification
No report given.
D. Arts Master Plan
Commissioner Charnow gave his subcommittee report. The Arts Master Plan needs to
get moving forward. The plan should include a wide range of people. Arts Master Plans
from other communities have been included for a guide. Commissioner Mayne would
like an ad placed in the newspaper to produce a wide range of people to be involved in
the Arts Master Plan. Linda Luisi recommended a general master plan to keep it simple
and not to make it limiting. Chairperson Cope would like staff to provide a copy of
attendees of the Arts Master Plan workshop to the Commission.
E. ESD Park Site
No report given. Commissioner Kaczorowski asked Pat Murphy to allow the
Commission to be involved in the consultant research of the park site.
F. Joint Projects
Chairperson Cope gave her subcommittee report. The subcommittee would like to be
more involved in the spring concert series, Mothers Day and Quail Garden events and is
looking into other public sites to display art. Chairperson Cope suggested to have an
additional concert series for the youth and it was suggested that this would be duplicating
services. Commissioner Charnow reminded the Commission that not everyone wants to
go to Moonlight Beach for the concert series, and to consider alternate sites.
G. Public Sculptures
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Chairperson Cope gave her subcommittee report. The Commission has been budgeted
for two pads. A second location is needed. The Commission needs to pick a place and
work on one site at a time. Commissioner Kaczorowski has a list of public property and
will provide a copy to Chairperson Cope. The subcommittee will determine criteria for
sculpture displays. There will need to be permits for the sites.
H. Community Concert Series
Chairperson Cope gave her subcommittee report. Dave Wigginton does not want to have
activities repeated. The subcommittee would like to sit down with Carrie Stone to see
how her concert series works, but will have to wait until the Holiday Parade is over. Pam
Alexander expressed concern over the size of these events and their conflict with other
events. She asked that events be coordinated with Vicki Rubenstein and Carrie Stone.
Facility use permits must be considered with each site.
I. Arts Mentorship
No report given. Commissioner Duff will call Rusty Loftin to coordinate ideas.
J. Music in the Classroom
She would like to inform the Council
Chairperson Cope gave her subcommittee report.
that they would like their permission to amend the description of their original
proposal from elementary students to high school and middle school students and
ask the City Council to allow the Commission to give the full amount of $3,000 to
John Johnson, who is the Music Director for the San Dieguito Union High School
District for the necessary equipment.
Neils Lunds proposal for art in the classroom
was then discussed. He is also on the subcommittee. His consultant fee of 16% is
included in the Maya Ginsberg program service cost and it is understood that Maya
Ginsberg will donate equal time. Plan 1 gives service to three classrooms in three
schools. One class receives six sessions from Maya Ginsberg. In theory, Maya Ginsberg
is providing $3,000 in kind service.
Commissioner Mayne moved to approve the music in the classroom project per the
budget that has been submitted. Commissioner Kaczorowski seconded and
Commissioner Charnow commented on the motion. Commissioner Charnow wants it to
be clarified that there is two to one spending from the program. The cost is really $6,000
rather than $3,000. Neils Lund will provide that information. Commissioner Charnow
also expressed concern over the consultant fee. The consultant fee is considered to be
buried in the cost of the program.
Motion repeated by Commissioner Mayne to support the proposal for music in the
classroom as submitted to the budget, spending the $3,000 for elementary schools.
Commissioner Charnow seconded. Four Ayes, one Nay and one Abstention.
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Commissioner Charnow moved for
Neils Lund asked for clarification of the motion.
the subcommittees recommendation to use Maya Ginsberg North Coast Symphony
to spend $3,000 with matching funds of $3,000 worth of donated time for the Music
in the Classroom project.
Commissioner Charnow move to accept Maya Ginsberg/North Coast Symphony
project proposal via Neils Lund as the Music in the Classroom project to be funded
with the clarification in the proposal to show that the North Coast Symphony is
contributing $3,000 of donated time in kind donation, to match $3,000 of funding
from the Commission. Commissioner Mayne seconded.
Commissioner Kaczorowski motioned to amend the motion to accept plan number
two. Commissioner Charnow seconded the motion.
Commission recommended to provide the program in the three low socioeconomic
schools.
Pam Alexander repeated the entire motion. It was moved that the Commission
accept Maya Ginsberg/North Coast Symphony project proposal via Neils Lund as a
Music in the Classroom program that includes clarification in the proposal that
shows $3,000 in kind donation by Maya for services. The Commission moved to
accept plan two of the proposal with recommended presentation of the program to
three low socioeconomic schools in the ESD and one in the CSD at Ada Harris.
Motion approved 6-0.
Commissioner Duff directed Neil Lunds to call Dan Hippert regarding
payment/invoicing.
Commissioner Mayne motioned to request an additional $4,000 as a one time
request for John Johnsons program in the school district. Commissioner
Kaczorowski seconded.
Motion and second withdrawn. It was agreed that John Johnson would be considered for
new program budgets.
K. Endangered Spaces
No report given.
7. NEW BUSINESS
A. Commissioner Charnow motioned to accept actual costs related to the
Independent Film Society on and invoice basis. Commissioner Kaczorowski
seconded. Motion was approved 6-0.
Commission gave permission to the Independent
Film Society for flexible spending and to accept actual costs. Total expenditures will not
exceed the maximum $7,000.
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B. Commissioner Kaczorowski motioned to send a letter to support amending the
municipal code to allow museums to be established within specific zones of the City.
Commissioner Duff seconded. Motion was approved 5-0-1. Commissioner Miller
abstained.
C. Commissioners will think about potential new programs.
D. Commissioner Kaczorowski motioned the Commission to recommend to the
Council when the library is built that the library have a separate gallery space/room
for art. Commissioner Duff seconded. Motion was approved 6-0.
8. COMMISSIONER’S CORNER
Chairperson Cope mentioned that the History Heritage book is out. Think about new
projects/budget proposals.
Commissioner Mayne reminded every one to watch the play tomorrow at 10:30A.M,
showing at the North County Rep.
Commissioner Miller went to the Escondido partnership open house for art.
Commissioner Charnow went to the battle of the bands and thought that it was good.
Some lyrics were censored.
9. ADJOURNMENT: Chairperson Cope motioned to adjourn the meeting at
10:15P.M. Motion was approved 6-0.
10. NEXT MEETING: January 3, 2000
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