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1999-11-01 CITY OF ENCINITAS COMMISSION FOR THE ARTS MINUTES MEETING DATE: NOVEMBER 1, 1999 6:30 P.M. 1.CALL TO ORDER/ROLL CALL Chairperson Cope called the meeting to order at 6:34 p.m. Present: Commissioners Charnow, Cope, Kaczorowski, Mayne, Miller Also Present: Community Services Management Analyst Hippert Absent: Duff, Hicks 2.PLEDGE OF ALLEGIANCE 3.ORAL COMMUNICATIONS Dan Hare, 326 Arroyo, Encinitas, of the Independent Film Society, provided an oral report regarding the activities of the Society for the month of October. “The Farm: Life Inside Angola Prison”, will be presented December 1, and will include a panel discussion after the screening. Kirk Van Allyn, 461 Naiad Street, Encinitas, reported on his activities over the previous weekend at Beacon’s Beach. Cope inquired of Van Allyn regarding the installation of the telescope at Beacon’s. Van Allyn stated that the cost is $750 per year for a minimum of three years. Cope recommended that Van Allyn bring specific costs to the Commission prior to February, 2000, to be included in new program discussions for FY 00/01. Van Allyn also reported that he would like to display his geometric sculpture on the pedestrian bridge over Leucadia Blvd. for the grand opening of the road. Hippert directed Van Allyn to contact Bob Nelson of the City’s Public Works Department to begin the approval process. Neils Lund, 887 Sandcastle Dr., Cardiff-by-the-Sea, provided a review of the Poinsettia Theatre for the Performing Arts Fundraising Gala on November 20 at the Aviara Resort in Carlsbad. He invited Commissioners to participate, at a reduced rate of $100 per person, a discount of $50. This offer is also being made available to all donors to the Performing Arts in the Classroom Project. 4.APPROVAL OF MINUTES CHARNOW MOVED, KACZOROWSKI SECONDED, TO APPROVE MINUTES FROM THE OCTOBER 4 MEETING OF THE COMMISSION FOR THE ARTS. MOTION CARRIED – 5-0. 5.PRESENTATIONS A.Presentation by Mr. Hillel Schwartz of the Millennium Institute 1 Mr. Schwartz was unable to attend the meeting, and will invited to make his presentation at the December, 1999 Commission meeting. 6.OLD BUSINESS A.Subcommittee reports i. Technology Charnow reported that he has updated the web site, and included Commissioner Miller in the Commission listing. Hippert is in the process of developing an agreement with the City’s MIS division regarding web site maintenance. ii. Marketing and Public Relations No report iii. City Hall Entry Modification No report iv. Arts Master Plan Charnow introduced Linda Luisi, a community member of the sub-committee. She gave a brief biography of herself. Hippert provided Commissioners a copy of the agenda for the Master Plan workshop. Charnow and Hippert then provided an in-depth description of the plan for the afternoon/evening. Charnow informed the Commissioners which questions will be assigned to their tables. Kaczorowski and Duff : What is the focus and/or scope of your arts master plan? Cope and Hicks : Whom did you include/exclude from your work, and why was the plan created? Miller and Luisi : How was the plan funded? Mayne and Charnow : Lessons Learned Charnow informed the Commission that there will be additional community workshops at some point after the regional workshop. This may take place after the first of the year, possibly in February. v. Encinitas Sanitary District Park Site Charnow reported that he attended the recent City Council meeting where the Park Site was discussed. The Veteran’s Memorial will be in the location recommended by the veterans. There will be one entrance, from Vulcan Ave. There will be one parking lot, with no access from Encinitas Blvd. vi. Joint Projects No report vii. Public Sculpture No report 2 viii. Community Concert Series Cope reported that the committee had met briefly, and discussed what the focus may be. . KACZOROWSKI MOVED, MAYNE They would like to showcase local youth bands SECONDED, TO SUPPORT THE COMMITTEE’S RECOMMENDATION TO HIGHLIGHT YOUTH BANDS FOR THE COMMUNITY CONCERT SERIES. MOTION CARRIED – 5-0. ix. Arts Mentorship No report x. Music in the Classroom Kaczorowski reported that the committee had received a letter from John Johnson, requesting funding for various musical and stereo equipment for the music program in the San Dieguito Union High School District. Commissioners discussed the pros and cons of providing funding for these items. MAYNE MOVED, SECONDED BY KACZOROWSKI, THAT THE COMMISSION PROVIDE FUNDING FOR ITEMS REQUESTED. Hippert reminded the Commission that this request falls out of the realm of the original request for funding for the Music in the Classroom program. That funding was specifically designated to provide music instruction, at a reduced rate, to elementary school students that would otherwise not be able to get this instruction. Charnow stated that he would like to see if there were other potential providers within the community that would fit within the original program request. INVESTIGATE WHETHER THERE ARE Mayne revised her motion as follows: OTHER PROVIDERS WITHIN ENCINITAS TO PROVIDE SERVICES AS PER THE ORIGINAL PROGRAM DESCRIPTION, FOR A PERIOD OF THREE MONTHS. IF THIS INVESTIGATION IS UNSUCCESSFUL, THE COMMISSION WILL PRESENT THE PROPOSAL FROM JOHNSON TO THE CITY COUNCIL, WHICH WILL MODIFY THE ORIGINAL PROGRAM DESCRIPTION. KACZOROWSKI SECONDED. MOTION CARRIED 4 – 1 (COPE OPPOSED). xi. Endangered Spaces Mayne reported that she has heard from Tim Fields, director of the San Diego Art Institute, regarding this type of program. Fields wants to ensure that the program be juried to maintain a professional exhibition for the public. There was a discussion regarding the possibility of using the space that the LUX Institute owns. Mayne insisted that the event be held indoors, mainly due to the large amount of framed art that will be on display. A suggestion was made regarding the possible use of City Hall. There was some concern regarding the public’s willingness to attend an exhibition at this location. Cope stated that this would be a good project to look at to request funding for FY 00/01. 3 B.Discussion of the Encinitas Photo Contest Cope read thank you letters from Ida Lou Coley and Hugh Martin regarding the contest, and thanking the Commission for their work on contest. Hippert stated that there was approximately $280 remaining after all expenses were paid for the event. Screens were purchased from Display Warehouse to display the photos in various locations in the City. The remaining funds will be transferred to the Regional Arts Master Plan Workshop project account. 7.NEW BUSINESS A.Discussion of clarification regarding fund raising efforts for the Poinsettia Theatre Performing Arts in the Classroom Project Hippert reviewed the agenda report, and provided the Commission with the recommendation to determine if it was the Commission’s intent to allow funds raised prior to actually receiving funding from the Council to qualify towards the total funds raised by the manager of the program, or only those funds raised after the Council allocated funding (August 18. 1999). Charnow stated that it was his intent, when the Commission first proposed this project to the Council, in December, 1998, that all funds raised by Performing Arts in the Classroom Project from that point on would qualify for the match. CHARNOW MOVED THAT THE COMMISSION STATE THAT ALL FUNDS RAISED BY THE PROJECT FROM DECEMBER 7, 1998, QUALIFY FOR THE CITY’S MATCH. MOTION DIED FOR LACK OF SECOND. Miller stated that she feels the Commission’s intent was to have all fundraising from December, 1998 qualify for the match. Kaczorowski concurred with the previous Commissioners’ statements regarding the intent of the Commission. CHARNOW MOVED THAT IT IS THE INTENT OF THE COMMISSION FOR THE ARTS THAT ALL FUNDS RAISED BY THE POINSETTIA THEATRE PERFORMING ARTS IN THE CLASSROOM PROJECT, FROM DECEMBER 7, 1998 TO PRESENT, QUALIFY FOR THE CITY’S MATCHING FUNDS AS APPROVED BY THE CITY COUNCIL IN AUGUST, 1999. SECONDED BY MAYNE. MOTION CARRIED – 5-0. B.Discussion of flyer to be taken to the Escondido Arts Partnership Networking Reception Hippert provided background on this issue via the staff report, and referred to the recommendation, which states that the Commission review information which may be included on a flyer, should they choose to do so, and authorize a member of the Commission to create the flyer without further review by the Commission. The Commission discussed whether or not to provide information for this event. Consensus was reached that no information be created specifically for this event. Cope would like to see the Marketing and Public Relations Subcommittee work on preparing a brochure highlighting the activities of the Commission, for review by the full Commission, at the January, 2000 meeting. 4 8.COMMISSIONER’S CORNER Charnow reported on activities related to his promotion work of the Ravi Shankar concert in October, 1999. Miller reported on her participation in the Chalk La Strada in San Diego. She would like to see the Commission look into sponsoring this type of event in Encinitas. Hippert recommended that this may be an appropriate event for the 2000 Encinitas Day celebration, and utilize the “C” Street cul-de-sac. Cope recommended that Miller put this idea together as a possible project to request funding from the Council to accomplish. Cope reported that she has been attending the Mayor’s Marketing and Tourism committee. She also reported on a newspaper article regarding cow sculptures in Chicago, and their success in bringing tourism dollars to the city. Cope asked for a volunteer to serve as a judge for the Encinitas Holiday Parade on December 4, 1999. This would be for the category of “Most Artistic.” Commissioners stated they remembered Duff or Hicks were interested in serving in this capacity. Kaczorowski requested that the Commission agendize a discussion regarding a library siting recommendation, specifically as it relates to a gallery. This item will be agendized for the December, 1999 meeting. Miller discussed the possibility of holding a Sawdust-type festival somewhere in Encinitas, possibly in Leucadia. Hippert reported that the City Council will be reviewing a possible grant application for funding for transportation corridor enhancement. One of the top-rated potential projects is to enhance the Highway 101 (North and South) corridor. Mayne stated that she would like to serve on any panel that may be created as a result of this issue. 9.ADJOURNMENT KACZOROWSKI MOVED, SECONDED BY CHARNOW, TO ADJOURN THE MEETING AT 8:58 P.M. MOTION CARRIED – 5-0. 5