1999-11-01
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MINUTES
MEETING DATE: NOVEMBER 1, 1999 6:30 P.M.
1.CALL TO ORDER/ROLL CALL
Chairperson Cope called the meeting to order at 6:34 p.m.
Present: Commissioners Charnow, Cope, Kaczorowski, Mayne, Miller
Also
Present: Community Services Management Analyst Hippert
Absent: Duff, Hicks
2.PLEDGE OF ALLEGIANCE
3.ORAL COMMUNICATIONS
Dan Hare, 326 Arroyo, Encinitas, of the Independent Film Society, provided an oral report
regarding the activities of the Society for the month of October. “The Farm: Life Inside
Angola Prison”, will be presented December 1, and will include a panel discussion after the
screening.
Kirk Van Allyn, 461 Naiad Street, Encinitas, reported on his activities over the previous
weekend at Beacon’s Beach. Cope inquired of Van Allyn regarding the installation of the
telescope at Beacon’s. Van Allyn stated that the cost is $750 per year for a minimum of
three years. Cope recommended that Van Allyn bring specific costs to the Commission prior
to February, 2000, to be included in new program discussions for FY 00/01. Van Allyn also
reported that he would like to display his geometric sculpture on the pedestrian bridge over
Leucadia Blvd. for the grand opening of the road. Hippert directed Van Allyn to contact
Bob Nelson of the City’s Public Works Department to begin the approval process.
Neils Lund, 887 Sandcastle Dr., Cardiff-by-the-Sea, provided a review of the Poinsettia
Theatre for the Performing Arts Fundraising Gala on November 20 at the Aviara Resort in
Carlsbad. He invited Commissioners to participate, at a reduced rate of $100 per person, a
discount of $50. This offer is also being made available to all donors to the Performing Arts
in the Classroom Project.
4.APPROVAL OF MINUTES
CHARNOW MOVED, KACZOROWSKI SECONDED, TO APPROVE MINUTES
FROM THE OCTOBER 4 MEETING OF THE COMMISSION FOR THE ARTS.
MOTION CARRIED – 5-0.
5.PRESENTATIONS
A.Presentation by Mr. Hillel Schwartz of the Millennium Institute
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Mr. Schwartz was unable to attend the meeting, and will invited to make his presentation at
the December, 1999 Commission meeting.
6.OLD BUSINESS
A.Subcommittee reports
i.
Technology
Charnow reported that he has updated the web site, and included Commissioner Miller in the
Commission listing. Hippert is in the process of developing an agreement with the City’s
MIS division regarding web site maintenance.
ii.
Marketing and Public Relations
No report
iii.
City Hall Entry Modification
No report
iv.
Arts Master Plan
Charnow introduced Linda Luisi, a community member of the sub-committee. She gave a
brief biography of herself. Hippert provided Commissioners a copy of the agenda for the
Master Plan workshop. Charnow and Hippert then provided an in-depth description of the
plan for the afternoon/evening.
Charnow informed the Commissioners which questions will be assigned to their tables.
Kaczorowski and Duff
: What is the focus and/or scope of your arts master plan?
Cope and Hicks
: Whom did you include/exclude from your work, and why was the plan
created?
Miller and Luisi
: How was the plan funded?
Mayne and Charnow
: Lessons Learned
Charnow informed the Commission that there will be additional community workshops at
some point after the regional workshop. This may take place after the first of the year,
possibly in February.
v.
Encinitas Sanitary District Park Site
Charnow reported that he attended the recent City Council meeting where the Park Site was
discussed. The Veteran’s Memorial will be in the location recommended by the veterans.
There will be one entrance, from Vulcan Ave. There will be one parking lot, with no access
from Encinitas Blvd.
vi.
Joint Projects
No report
vii.
Public Sculpture
No report
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viii.
Community Concert Series
Cope reported that the committee had met briefly, and discussed what the focus may be.
. KACZOROWSKI MOVED, MAYNE
They would like to showcase local youth bands
SECONDED, TO SUPPORT THE COMMITTEE’S RECOMMENDATION TO
HIGHLIGHT YOUTH BANDS FOR THE COMMUNITY CONCERT SERIES.
MOTION CARRIED – 5-0.
ix.
Arts Mentorship
No report
x.
Music in the Classroom
Kaczorowski reported that the committee had received a letter from John Johnson,
requesting funding for various musical and stereo equipment for the music program in the
San Dieguito Union High School District.
Commissioners discussed the pros and cons of providing funding for these items.
MAYNE MOVED, SECONDED BY KACZOROWSKI, THAT THE COMMISSION
PROVIDE FUNDING FOR ITEMS REQUESTED.
Hippert reminded the Commission that this request falls out of the realm of the original
request for funding for the Music in the Classroom program. That funding was specifically
designated to provide music instruction, at a reduced rate, to elementary school students that
would otherwise not be able to get this instruction.
Charnow stated that he would like to see if there were other potential providers within the
community that would fit within the original program request.
INVESTIGATE WHETHER THERE ARE
Mayne revised her motion as follows:
OTHER PROVIDERS WITHIN ENCINITAS TO PROVIDE SERVICES AS PER
THE ORIGINAL PROGRAM DESCRIPTION, FOR A PERIOD OF THREE
MONTHS. IF THIS INVESTIGATION IS UNSUCCESSFUL, THE COMMISSION
WILL PRESENT THE PROPOSAL FROM JOHNSON TO THE CITY COUNCIL,
WHICH WILL MODIFY THE ORIGINAL PROGRAM DESCRIPTION.
KACZOROWSKI SECONDED. MOTION CARRIED 4 – 1 (COPE OPPOSED).
xi.
Endangered Spaces
Mayne reported that she has heard from Tim Fields, director of the San Diego Art Institute,
regarding this type of program. Fields wants to ensure that the program be juried to
maintain a professional exhibition for the public. There was a discussion regarding the
possibility of using the space that the LUX Institute owns. Mayne insisted that the event be
held indoors, mainly due to the large amount of framed art that will be on display.
A suggestion was made regarding the possible use of City Hall. There was some concern
regarding the public’s willingness to attend an exhibition at this location.
Cope stated that this would be a good project to look at to request funding for FY 00/01.
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B.Discussion of the Encinitas Photo Contest
Cope read thank you letters from Ida Lou Coley and Hugh Martin regarding the contest, and
thanking the Commission for their work on contest. Hippert stated that there was
approximately $280 remaining after all expenses were paid for the event. Screens were
purchased from Display Warehouse to display the photos in various locations in the City.
The remaining funds will be transferred to the Regional Arts Master Plan Workshop project
account.
7.NEW BUSINESS
A.Discussion of clarification regarding fund raising efforts for the Poinsettia Theatre
Performing Arts in the Classroom Project
Hippert reviewed the agenda report, and provided the Commission with the recommendation
to determine if it was the Commission’s intent to allow funds raised prior to actually
receiving funding from the Council to qualify towards the total funds raised by the manager
of the program, or only those funds raised after the Council allocated funding (August 18.
1999).
Charnow stated that it was his intent, when the Commission first proposed this project to the
Council, in December, 1998, that all funds raised by Performing Arts in the Classroom
Project from that point on would qualify for the match.
CHARNOW MOVED THAT THE COMMISSION STATE THAT ALL FUNDS
RAISED BY THE PROJECT FROM DECEMBER 7, 1998, QUALIFY FOR THE
CITY’S MATCH. MOTION DIED FOR LACK OF SECOND.
Miller stated that she feels the Commission’s intent was to have all fundraising from
December, 1998 qualify for the match.
Kaczorowski concurred with the previous Commissioners’ statements regarding the intent of
the Commission.
CHARNOW MOVED THAT IT IS THE INTENT OF THE COMMISSION FOR
THE ARTS THAT ALL FUNDS RAISED BY THE POINSETTIA THEATRE
PERFORMING ARTS IN THE CLASSROOM PROJECT, FROM DECEMBER 7,
1998 TO PRESENT, QUALIFY FOR THE CITY’S MATCHING FUNDS AS
APPROVED BY THE CITY COUNCIL IN AUGUST, 1999. SECONDED BY
MAYNE. MOTION CARRIED – 5-0.
B.Discussion of flyer to be taken to the Escondido Arts Partnership Networking Reception
Hippert provided background on this issue via the staff report, and referred to the
recommendation, which states that the Commission review information which may be
included on a flyer, should they choose to do so, and authorize a member of the Commission
to create the flyer without further review by the Commission.
The Commission discussed whether or not to provide information for this event. Consensus
was reached that no information be created specifically for this event. Cope would like to
see the Marketing and Public Relations Subcommittee work on preparing a brochure
highlighting the activities of the Commission, for review by the full Commission, at the
January, 2000 meeting.
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8.COMMISSIONER’S CORNER
Charnow reported on activities related to his promotion work of the Ravi Shankar concert in
October, 1999.
Miller reported on her participation in the Chalk La Strada in San Diego. She would like to
see the Commission look into sponsoring this type of event in Encinitas. Hippert
recommended that this may be an appropriate event for the 2000 Encinitas Day celebration,
and utilize the “C” Street cul-de-sac. Cope recommended that Miller put this idea together
as a possible project to request funding from the Council to accomplish.
Cope reported that she has been attending the Mayor’s Marketing and Tourism committee.
She also reported on a newspaper article regarding cow sculptures in Chicago, and their
success in bringing tourism dollars to the city. Cope asked for a volunteer to serve as a
judge for the Encinitas Holiday Parade on December 4, 1999. This would be for the
category of “Most Artistic.” Commissioners stated they remembered Duff or Hicks were
interested in serving in this capacity.
Kaczorowski requested that the Commission agendize a discussion regarding a library siting
recommendation, specifically as it relates to a gallery. This item will be agendized for the
December, 1999 meeting.
Miller discussed the possibility of holding a Sawdust-type festival somewhere in Encinitas,
possibly in Leucadia.
Hippert reported that the City Council will be reviewing a possible grant application for
funding for transportation corridor enhancement. One of the top-rated potential projects is
to enhance the Highway 101 (North and South) corridor. Mayne stated that she would like
to serve on any panel that may be created as a result of this issue.
9.ADJOURNMENT
KACZOROWSKI MOVED, SECONDED BY CHARNOW, TO ADJOURN THE
MEETING AT 8:58 P.M. MOTION CARRIED – 5-0.
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