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1999-09-13 CITY OF ENCINITAS COMMISSION FOR THE ARTS MINUTES MEETING DATE: SEPTEMBER 13, 1999 6:30 P.M. 1.CALL TO ORDER/ROLL CALL Chairperson Cope called the meeting to order at 6:37 p.m. Present: Commissioners Charnow, Cope, Duff, Hicks, Kaczorowski, Mayne Also Present: Community Services Management Analyst Hippert Absent: None 2.PLEDGE OF ALLEGIANCE 3.ORAL COMMUNICATIONS Ruth Jameson, 1988 Circle Park Lane Encinitas. Congratulated commission on receipt of funding from the City Council, as well as congratulating the City Council for having the foresight to provide funding for art and art projects. Jameson proposed that the Commission study the possibility of using the City’s existing library building as an arts center if and when a new library is built in Encinitas. Neils Lund, 887 Sandcastle Dr. Cardiff-by-the-Sea. Congratulated commission on receipt of funding for projects. Also stated that he has informed all appropriate school districts of the funding provided by the City for the Poinsettia Theatre Performing Arts in the Classroom project. 4.APPROVAL OF MINUTES CHARNOW MOVED, HICKS SECONDED, TO APPROVE MINUTES FROM THE AUGUST 2, 1999 REGULAR MEETING, AND AUGUST 17, 1999 SPECIAL MEETING OF THE COMMISSION FOR THE ARTS. MOTION CARRIED – 6-0. 5.PRESENTATIONS A.Mr. Kirk Van Allyn Mr. Van Allyn provided an update on his project to provide geometric art for a display at Moonlight Beach on October 2, Encinitas Day. He reported that the City will not allow City staff to assist in placing the sculpture on the beach due to liability issues. Van Allyn also reported that the City is requiring liability insurance to place his sculpture on the beach for Encinitas Day. Cope will look into alternatives for Van Allyn. 1 B.Presentation regarding the San Dieguito Art Guild Barbara Miller provided information regarding the San Dieguito Art Guild, and their programs and venue. The Guild meets at the Off Track Gallery, which is in the basement of the Pannikin Coffee store on North Coast Highway 101 in Leucadia. Cope asked for a sub-committee to work with the Guild on a joint project to be accomplished with the Commission. Hicks, Cope and Mayne will serve on the sub- committee. C.Presentation regarding North Coastal Film Festival There were no representatives present for this item. D.Presentation regarding the Lux Art Institute Reesy Shaw of Lux Art Institute provided information regarding the plans for an arts facility to be established in Lux Canyon in south Encinitas. She explained that they have purchased a site on El Camino Real north of Manchester to be developed as an active artist’s workshop. Plans include inviting artists (regionally, nationally and internationally) to take up residence to create environmental art. At this time, the Institute is awaiting action from the City on the permit process for the facility, as well as a zoning amendment which creates a museum category within the zoning ordinance. There is currently funding available for construction. Commissioners recommended that Shaw make contact with members of the San Elijo Lagoon Conservancy and the Cardiff-by-the-Sea Chamber of Commerce regarding partnerships for programs at the Institute. Charnow directed staff to create a new Artist’s Directory form for use by arts organizations. Mayne reported on her proposed County-wide art show to bring the awareness of the County’s important environmental areas to the public. Her goal for this show is to raise the conscience of the public, by including art in a show geared towards issues related to the environment. She recommended that the sub-committee formed earlier be tasked to work on issues related to all arts organizations within the City. Members of the sub-committee will look at issues related to the permit/zoning process for the Institute, and report back to the full Commission if there is any action which would be appropriate for the Commission to take. Cope directed staff that to agendize a discussion of Mayne’s proposed art show for the October, 1999 meeting. 6.OLD BUSINESS 2 A.Report from Technology Sub-committee Charnow reiterated his request for staff to create a new form for the Artist’s Directory that will allow art organizations to be included in the Directory. Staff requested that Commissioners provide leads on any art organizations of which they are aware, to be invited to participate. B.Report from Marketing and Public Relations Sub-committee No report C.Report from City Hall Entry Modification Sub-committee Hippert reported that according to the City’s Public Works Department, the project is on hold, but the user survey has been completed. D.Report from Arts Master Plan Sub-committee Charnow reported that the sub-committee has met three times, and has selected a tentative date and agenda for the Master Plan Regional Workshop. The recommended date and time for the workshop is October 15, from 3:00 p.m. to 7:00 p.m. Duff reported on the tentative agenda. Commissioners discussed issues related to the workshop and agenda. MAYNE MOVED, CHARNOW SECONDED, TO ACCEPT THE SUB- COMMITTEE’S RECOMMENDATIONS REGARDING DATE, TIME AND AGENDA FOR THE REGIONAL WORKSHOP . Discussion followed. Kaczorowski MOTION CARRIED – 6-0 called for the question. . E.Report from the Encinitas Sanitary District Park Site Sub-committee Hicks provided a plan drawing of the park site, and reported that the architect has recommended to the Park and Recreation Commission not to proceed on the purchase of the two parcels at the north west corner of the site, due to the expense of the parcels, as well as the concerns of the neighbors regarding access from Vulcan Avenue to the park. There was also a discussion of daylighting Cottonwood Creek through the park. Regarding the Veteran’s Memorial, the architect had included plans for a sculpture that would face out to the corner of Vulcan Ave. and Encinitas Blvd. Hicks informed the architect that this would probably not be appropriate, as individuals and groups wishing to hold services in conjunction with the memorial would have to be on the sidewalk. No action was taken on this issue. F.Discussion of the Encinitas Photo Contest 3 Cope reported on activity related to the contest. Flyers have been delivered to all elementary schools in Encinitas, and ads will be placed in the Coast News and North County Times newspapers. Cope provided drafts of ad copy for commissioners to review. Commissioners reviewed and made various changes. Cope stated that Commissioners should continue marketing the contest, as well as solicit donations as prizes for the contest. 7.NEW BUSINESS A.Discussion of the Planning Process for Commission for the Arts-recommended Programs and Projects Hippert reviewed the agenda report for this issue. Commissioners discussed the processes necessary to accomplish the projects as funded by the City Council. Duff asked staff to provide written documentation regarding the process for the various projects as recommended by the Community Services Department. Staff recommended that once sub- committees are established, they meet with CS Department Director Wigginton for review of strategies and processes. Kaczorowski volunteered to chair Public Sculpture sub-committee. Kaczorowski also volunteered to work on the Arts Mentorship program, as he is involved with San Dieguito Academy and Palomar College. He stated that this sub-committee would develop guidelines for selection of mentors and students. Duff will serve as chair of this sub- committee. Hippert gave direction from the CS department regarding expansion of the Community Concert Series. Because of the City Council policy regarding the right of youth sports groups to have preference on the use of the City’s sports parks, Ecke, Leo Mullen and Cardiff Sports Parks should not be considered as potential venues for concerts. Other potential facilities that could be used as concert venues include the San Dieguito Academy football field, Scott Valley Park and Glen Park. Charnow volunteered to chair the Concert sub-committee, and Cope and Neils Lund volunteered to serve as well. Kaczorowski will chair the Music in the Classroom sub-committee, with assistance from Neils Lund. No other action was taken on this item. B.Discussion of Commission for the Arts Marketing Plan This item was tabled to the October, 1999 meeting. C.Discussion of Arts Commission Participation in the Rob Machado Surf Contest in Cardiff-by-the-Sea, California . Cope reviewed the agenda report for this item 4 MAYNE MOVED, DUFF SECONDED, TO NOT PARTICIPATE IN THE SURF CONTEST FOR 1999, BUT TO ACTIVELY PURSUE PARTICIPATION IN THE 2000 CONTEST. MOTION CARRIED – 6-0. 8.COMMISSIONER’S CORNER Encinitas History and Heritage Cope reported on pre-publish sales of . Copies are available at reduced prices. Cope also reported that the Community Connection, an insert in the North County Times, does not include any information about Encinitas or its activities. Kaczorowski reported that he will not be available to work with the Commission on Encinitas Day, due to a show in which he is participating, in San Diego that date. Mayne asked staff when the new commissioner would be appointed by the City Council. Staff reported that the Council will make the appointment from a slate of three candidates on Wednesday, September 15. Mayne also reported on her contact with the Yerba Buena Arts Gallery in San Francisco. She provided a photo of a painting she has submitted to the surf art contest in San Francisco. Charnow reported on the LAEP steering committee meeting which took place on August 31. Duff reported on a meeting she will have at Children’s Hospital regarding the Progressive Health Program, using the arts for healing. 9.ADJOURNMENT HICKS MOVED, SECONDED BY KACZOROWSKI, TO ADJOURN THE MEETING AT 9:45 P.M. MOTION CARRIED – 6-0. 5