1999-06-07
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MINUTES
MEETING DATE: JUNE 7, 1999 6:30 P.M.
1.CALL TO ORDER/ROLL CALL
Chairperson Cope called the meeting to order at 6:32 p.m.
Present: Commissioners Charnow, Cope, Hicks, Kaczorowski
Also
Present: Community Services Management Assistant Hippert
Absent: Duff, Mayne
2.PLEDGE OF ALLEGIANCE
3.ORAL COMMUNICATIONS
Kirk VanAllyn, 461 Naiad Street, Encinitas, addressed the Commission regarding a request
for assistance in developing a web site with a live beach camera to feature his environmental
art at Beacon’s beach. Chairperson Cope directed staff to agendize this item for the July 12,
1999 Commission meeting.
Allen Largent, 471 South Coast Highway, Encinitas, provided the Commission with an
updated list of activities and events at the La Paloma Theatre. He also informed
commissioners that he has reserved the domain name for a potential web site regarding the
theater. The domain name is lapalomatheatre.com. There is no web site at this time, but the
domain name is reserved for a period of two years.
4.APPROVAL OF MINUTES
A.Approval of Minutes May 3, 1999 Meeting
KACZOROWSKI MOVED, CHARNOW SECONDED TO APPROVE
MINUTES OF THE MAY 3, 1999 MEETING. MOTION CARRIED 4-0. DUFF
AND MAYNE ABSENT
NOTE: At this point, City Attorney Glenn Sabine was to provide a presentation on the
Brown Act. However, the discussion was not agendized in a timely manner, and the
presentation was rescheduled for the July 12, 1999 meeting.
5.OLD BUSINESS
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A.Report from Technology Subcommittee
Commissioner Charnow reported that he has updated the web site by adding information
about the new commissioners, as well as a number of new additions to the Artist’s
Directory.
B.Report from the Community Grant Subcommittee
Chairperson Cope reported that she had met with Duff regarding projects which could be
eligible for funding from this program. They created the following list:
1.$ 450.00 for cash prizes for the Encinitas Photo Contest
2.$3000.00 to expand the Community Concert Series at locations other than
Moonlight Beach
3.$1550.00 to hire an artist as consultant for a community mural
The grant application was submitted this date to the City’s Grant Coordinator, Richard
Phillips. Mr. Phillips will submit these applications separately.
C.Report from the Marketing and Public Relations Subcommittee.
No report
6.NEW BUSINESS
Commissioner Kaczorowski requested to take Item 6C out of order.
Commissioners agreed to this request.
C.Discussion of siting art in public places
Commissioner Kaczorowski introduced Mr. Jeffrey Lautenslager. Lautenslager provided
Commissioners with information regarding the design, fabrication, siting and installation
of sculptures in the Wolfstein Sculpture Park at Scripps Hospital in La Jolla.
Lautenslager has requested that Scripps Encinitas provide a base, pad and insurance for a
sculpture at that site. He will provide the funding for the sculpture, which will be
installed in August or September of 1999. Scripps has agreed to his request, and the
sculpture will be on display for one year. Lautenslager has requested that this be an on-
going program at Scripps Encinitas.
Lautenslager feels that this type of program may be acceptable to the Commission for the
Arts as well as the City Council. This collaboration is highly successful for Scripps and
the Wolfstein Foundation. His recommendation is to implement a public art program in
the City, with funding partially from the City and partially from the community.
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Lautenslager also reported that he plans to install sculpture pieces in the setback area of
the property on which he is building a new house. The location of the property is at the
corner of Vulcan Ave. and Orpheus Street. Cope stated that this action would probably
require Planning Commission and Council approval. If Lautenslager would like the
Commission to provide a statement in support of this project, he should come to the
Commission at that time.
CHARNOW MOVED, HICKS SECONDED, TO CONTINUE THIS ITEM TO
THE JULY 12, 1999 MEETING. MOTION CARRIED. 4-0
A.Discussion of creating an arts foundation, as an adjunct organization to the Encinitas
Commission for the Arts
Hippert reported that he has identified the potential for the City to accept donations of
funds and materials, which may be tax deductible for the donor. The City of Carlsbad
has taken advantage of this section of the IRS Code, and provides a letter to donors as
such, with the caveat that the donor should check with his/her tax advisor for advice
prior to claiming the deduction. Carlsbad also has a non-profit organization which
assists the Carlsbad Arts Office in raising funds for art programs, as well as providing
marketing for these programs. However, there is some conflict between the Carlsbad
Arts Commission and the non-profit, as the non-profit now wants to sponsor its own
programs and services.
Commissioners asked various questions regarding this issue, specifically related to the
designation of donations to the City by donors. The primary issue was whether or not a
donation can be designated for specific purposes, such as public art or art programs.
Hippert then stated that what would be the most effective way to ensure the appropriate
use of donations, the Commission may wish to consider recommending to the City
Council the establishment of an Arts Trust Fund, as an unfunded account to accept
donations designated for art.
CHARNOW MOVED, SECONDED BY KACZOROWSKI, THAT THE
COMMISSION FOR THE ARTS RECOMMEND TO THE CITY COUNCIL,
THE ESTABLISHMENT OF AN ARTS TRUST FUND, WHICH WOULD BE
FOR THE PURPOSE OF ACCEPTING DONATIONS FROM THE PUBLIC
THAT ARE DESIGNATED FOR ARTS PURPOSES.
Discussion of the motion followed. Commissioner Hicks questioned the need for an Arts
Trust Fund, if there were assurances from the City that any donations designated for art
would be spent solely for that purpose. Charnow stated that he understands the benefit
of the trust fund is that any moneys in the fund would not need to be expended during
any one budget year, but could be carried over from year to year.
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There was some brief discussion regarding the difference between creating the trust fund
and establishing a non-profit. Charnow stated that having a trust fund does not preclude
the Commission’s ability to establish a non-profit. In fact, there might ultimately be
competition for funds at some time.
Cope stated that the non-profit board of directors would have full control over funds
collected. Hippert reminded commissioners that any money placed in the trust fund is
under the direct control of the City Council, no matter what the source. The non-profit
would have advisory capacity, similar to the Commission, to the City Council, on
expenditures from the trust fund. However, if the non-profit has their own bank
account, the non-profit board would have full control over those funds.
There was a discussion of whether or not to take any action on this item tonight, as there
were two commissioners not present at this meeting.
Hippert informed the Commission that because the motion made by Charnow addressed
an issue not within the specific context of the agenda item, the motion would need to be
withdrawn. If the commissioners want to discuss the creation of a trust fund, it must be
an item under New Business for next month. If they would like to continue to discuss
the creation of a non-profit foundation, then it could be tabled or continued to an Old
Business item for the July agenda.
Cope stated that she would like to table the discussion to next month, and add a new
item under new business to discuss the trust fund. Kaczorowski stated that he feels that
there is no need to continue the discussion of forming the foundation, nor did Charnow.
Charnow retracted his motion to recommend to the City Council the creation of an arts
trust fund. There was Commission consensus to take no action on whether to create a
non-profit arts foundation, but to add an item under New Business regarding
recommending the creation of an arts trust fund.
B.Discussion of creating a list of projects that the Commission for the Arts can
accomplish without requesting funding from the City Council
Charnow stated that this may be the place where he could recommend the creation of the
Arts Trust Fund. Hippert stated that the trust fund would fall beyond the scope of the
agenda item, which is to discuss creating a list of projects.
There was no action taken on this item.
D.Discussion of the Marketing and Public Relations Sub-committee marketing plan
This item was continued to the July 12, 1999 meeting.
E.Presentation by James Aitchison on La Paloma Play Series
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Mr. Aitchison provided information regarding his presentation of a one or two character
play series at the La Paloma Theatre. Aitchison wants to present four different plays
over four weekends in October/November, 1999.
Aitchison requested assistance from the Commission in the form of locating
sponsorships, locating additional funding for these productions, and participation and
publicizing the events.
Alan Largent, 471 South Coast Highway 101, Encinitas, spoke in favor of the Arts
Commission providing support for this event.
CHARNOW MOVED, SECONDED BY KACZOROWSKI, TO PROVIDE A
LETTER OF SUPPORT, FROM THE COMMISSION FOR THE ARTS, FOR
THE OLDE ENCINITAS THEATRE FESTIVAL. MOTION CARRIED.
4-0
CHARNOW MOVED, SECONDED BY KACZOROWSKI, TO CONTINUE
DISCUSSION OF THIS ITEM TO THE JULY 12, 1999 MEETING. MOTION
CARRIED. 4-0
7.COMMISSIONER’S CORNER
Charnow
– Reported that on June 9, 1999, the San Dieguito Academy will present a
guitar ensemble concert; June 16, 1999 will be a MIDI concert; and Exhibition Day and
Senior Projects presentations will be June 8.
The meeting was in recess from 8:10 p.m. to 8:15 p.m.
October 2 1999, the Ravi Shankar Foundation presents Ravi Shankar in concert at San
Diego Symphony Hall.
October 8, 1999, UCSD’s Mandeville Center will produce an evening of Indian dance.
Cope
– Reported on information regarding the Photo Contest to be sponsored by the
Commission for the Arts. She reported that the Encinitas Days Committee informed her
that there is already an art contest as part of that event. She recommends that the
Commission take on the photo contest. She provided a copy of a draft entry form for
review by commissioners. She also recommends that entrants be charged a fee to enter
the contest to defray the cost of the contest. This will be on the July, 1999 agenda for
discussion and completion of the entry form. Hippert will check on the City’s ability to
collect the entry fees for the contest.
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Kaczorowski
– Reported that he visited the new Carlsbad Library art gallery, and found
that the gallery space is great. There is plenty of natural lighting, and there is a plan to
have six art shows per year.
Hicks
– Reported that she will be traveling to San Francisco this week and will be
meeting with the Director of Center City Arts and the Yerba Buena Center for the Arts.
She will report back to the commission at the next meeting. This will be a New Business
agenda item.
Hippert
– Reported on the subcommittee to assist Entry Sign Modification Project.
There will be a meeting with the architect and graphic designer sometime during the
week of June 17. This meeting will also include the members of the subcommittee
(Hicks, Duff and Mayne). Hippert will inform members of the exact time and location of
the meeting. The timeframe for this project is to have working drawings ready for
review by the Commission for the Arts at the August meeting. Construction drawings
should be completed by November, with the project going to bid in December.
Hippert then provided copies of Seattle’s Arts Newsletter, as well as Seattle’s arts
master plan, to each Commissioner.
Reported that the City Council agenda for June 9, 1999 includes a discussion of the
proposed Council workshop to involve the Commission for the Arts as well as the Youth
Commission.
8.ADJOURNMENT
KACZOROWSKI MOVED, SECONDED BY CHARNOW, TO ADJOURN THE
MEETING AT 8:40 P.M.. MOTION CARRIED. 4-0
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