1999-01-04
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MINUTES
MEETING DATE: JANUARY 4, 1999 6:30 P.M.
1. CALL TO ORDER/ROLL CALL
Vice-Chairperson Cope called the meeting to order at 6:33 p.m.
Present: Vice-Chairperson Cope, Commissioners Charnow, Duff, Khalifa, Quick,
Witz
Note: Chairperson Yco arrived at 6:45.
Also
Present: Community Services Management Assistant Hippert
Absent: None
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
Mr. Niels Lund provided a copy of an article that appeared in the January 4, 1999
North County Times regarding the Poinsettia Theatre Performing Arts in the
Classroom Project.
4. APPROVAL OF MINUTES
A. Approval of Minutes December 7 , 1998 Meeting
Cope noted a discrepancy in the minutes relating to the oral communication from
Mr. Morgan Mallory. Minutes failed to mention that his group did not receive any
Transient Occupancy Tax proceeds in 1990 for the Leucadia Art Walk, which was
one of the reasons the event did not continue the following year.
WITZ MOVED, COPE SECONDED TO APPROVE MINUTES OF THE
DECEMBER 7, 1998 MEETING, WITH CHANGES NOTED. MOTION
CARRIED 6-0.
5. OLD BUSINESS
A. Report from Technology Committee
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Charnow reported on a meeting he had with Mayor Cameron regarding the
Commission’s web site. The mayor was supportive of the need for information
regarding the Commission, but felt there were more pressing needs within the
City on which to dedicate resources. The City Council approved a new position
for the MIS department, for specific focus on the Y2K upgrades. There may be
some time for that person to work on basic information for all City commissions,
such as meeting dates, agendas and minutes.
B. Discussion of the Commission for the Arts budget requests for FY 1999/00
Charnow raised concerns regarding the article presented by Lund during oral
communications. The article stated that 15% of the money raised would be
designated for use by the Poinsettia Theatre for the Performing Arts for
dedicated theater equipment. He felt that when Lund made his initial
presentation to the Commission in November, this was not made clear. Cope
agreed with this. They both stated that it was inferred by the presentation that
this equipment would be used for the Performing Arts in the Classroom Project.
Lund noted that that was not the case at all, and that the Theatre Board of
Directors had made a conscious effort to ensure that the theater benefited in
some way from this program. The 15% amount seemed appropriate.
Quick stated that he did not want to see City funds used to provide fixed
equipment for the theater, as that would seem like direct support, which was
not specifically identified in the initial proposal.
Cope suggested that the funds used for dedicated theater equipment, and
provided by the City, be used to purchase portable equipment, including
microphones, lighting, etc., which could be used by schools during their
experience with the Performing Arts in the Classroom. Lund agreed, and
stated he would revise his proposal to the City Council reflecting the change.
Yco then led a discussion on the progress of each budget subcommittee. None
of the subcommittees had met since the December 7, 1998 commission
meeting. Hippert stated that the deadline for submission of new programs was
in early February 1999, and that each subcommittee was responsible for
providing a complete description of the each new program, along with
justification and budget amount. Yco asked if there was a standardized format
for submittal. Hippert stated he would mail each commissioner a sample new
program description on Tuesday, January 5. Yco then assigned subcommittee
chairs as follows:
Community Arts Events: Cope
Art Education: Khalifa
Community Art Charnow
Art Communication Quick
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Arts Centers: Witz
Commissioning Public Art: Duff
Yco requested that each subcommittee meet between now and January 24.
Each subcommittee chair is to contact Yco no later than January 25 to report
on progress.
6. NEW BUSINESS
A. Discussion of Encinitas Film Festival and Commission
Mr. Dan Hare gave a presentation on the formation of the Encinitas Film
Commission. Mr. Hare has taken out a Fictitious Business Name permit in the
city establishing a business called the Encinitas Film Commission. Hare is
requesting $30,000 in financial support from the City to establish and operate
an organization designed to bring film makers to the City of Encinitas to use
locations, both public and private, for film and television production. Hare
stated that the economic and cultural impacts from the establishment and work
of this organization warrant participation by the City. The film festival proposed
by Hare would be similar to the Sundance Film Festival, inviting independent
film makers to the City. This invitation would be both for filming, and for the
festival itself.
After the presentation, commissioners discussed several possible ways to offer
assistance. Quick had some concerns with requesting funding for a private
organization, without having some type of non-profit status. Hare stated that
he planned on applying for non-profit status from the IRS and Franchise Tax
Board. Quick discussed hiring Hare as consultant to provide advance work for
producers. This would be similar to the City’s hiring of building inspectors and
contracts for services such as animal control.
Quick also felt that the Commission’s role in this process may be just a “stamp
of approval”, with funding sought from organizations other than the City.
Duff felt that it would inappropriate for the city to support Hare’s proposal,
because it is in general a way to provide funding specifically for him, and not
for the City.
After lengthy discussion of the issue, consensus was reached regarding Hare’s
proposal.
CHARNOW MOVED, QUICK SECONDED THAT THE COMMISSION FOR
THE ARTS RECOMMEND TO THE CITY COUNCIL THAT THE CITY
PROVIDE FUNDING IN THE AMOUNT OF $25,000 TO THE ENCINITAS FILM
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COMMISSION TO PROMOTE THE FILM INDUSTRY IN THE CITY OF
ENCINITAS.
Yco asked for discussion of the motion. Witz stated that Hare would need to
provide the council with all of the background information regarding what he
would do with the money. There was no other discussion of the motion. Yco
called for a vote.
MOTION CARRIED. 7-0
7. COMMISSIONER’S CORNER
Hippert informed commissioners that terms for three members will expire in
March (Khalifa, Quick and Yco). If commissioners wish to be considered for re-
appointment to the Commission, they must pick up an application from the City
Clerk’s Office, and submit the completed application back to the City Clerk no
later than 5:00 p.m. on Friday, January 29, 1999. Brief interviews for potential
commissioners will be held at the February 10 City Council meeting, with
appointments being made at the February 17 City Council meeting.
Khalifa reported that a calendar produced by Tri-City Hospital in Oceanside
has one of her photographs in it. She provided a copy for the commissioners
to review, and then left the copy with Hippert for display.
Cope requested that presentation on the Encinitas Community/Senior be
placed on the agenda for the February 1999 meeting. Yco directed staff to do
so.
Duff requested a report back from staff regarding her concerns about the
Envirocans placed at D Street and Mildred MacPherson parks. Hippert stated
that he had checked with park operations staff, and reported that the artist
(Richard Hinger), had made the placements himself. The locations were
chosen to best display the cans. There were other areas in the above facilities
which were more level, but did not have the best display attributes.
Witz requested that the Commission discuss setting a specified ending time for
commission meetings at the March 1999 meeting. Yco directed staff to place
the item on the agenda.
Charnow reported that his son’s artwork is part of the display in the case
outside the Council Chambers.
There were no other commissioner’s reports.
8. ADJOURNMENT
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QUICK MOVED TO ADJOURN THE MEETING AT 8:25 P.M. SECONDED
BY DUFF. MOTION CARRIED. 7-0
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