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2000-12-04 CITY OF ENCINITAS ARTS COMMISSION REGULAR MEETING MINUTES MEETING DATE: December 4, 2000 1. CALL TO ORDER/ROLL CALL Chairperson Charnow called meeting to order at 6:30 p.m. Present: Commissioners Cope, Kaczorowski, Charnow, Mayne, Hicks, and St. Pierre Absent: None Also Present: Management Analyst Hippert and Management Assistant Stauffer 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA Consensus was reached to move Agenda Item 8B after 5. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR COMMISSIONER COPE MOTIONED AND COMMISSIONER ST. PIERRE SECONDED TO CLOSE AND ADOPT THE CONSENT CALENDAR. Discussion of the motion: Commissioner St. Pierre clarified that under Old Business 7Ax, she reported that has been working with the Youth Commission Chair and Media 101 to create an arts newsletter. Commissioner St. Pierre clarified that under Old Business 7Axii, she has received funding from the Cardiff School District to provide tile art for two tables at Moonlight Beach. MOTION WAS APPROVED 6-0. 6. ORAL COMMUNICATIONS None G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December 8.NEW BUSINESS B.Report on picART program and discussion of request for surplus funds Management Analyst Hippert reviewed the staff report. Harry Duvall passed out a flyer for an art show and expressed his interest to continue funding the program. He also made a formal request to allow the surplus City funds generated during the summer session to be used to offset the costs of the Fall session. COMMISSIONER COPE MOTIONED AND COMMISSIONER KACZOROWSKI SECONDED TO ALLOW picART TO USE THE SURPLUS OF $1,775.88 FOR THE FALL PROGRAM. MOTION WAS APPROVED 6-0. Chairperson Charnow asked for clarification from staff if this action needs to be approved by Council. Management Analyst Hippert clarified that no Council action is needed but that the Commission should inform them of their decision. 7. OLD BUSINESS A. Subcommittee Reports i. Technology Chairperson Charnow reported that he is redesigning the web site. ii. Marketing and Publications Commissioner St. Pierre reported that she completed a mockup of a monthly newsletter and that a press release was sent out for the tile art project. Another press release was distributed regarding Commission activities. She will be giving a presentation to the Youth Commission on Wednesday, December 6, 2000. Commissioner Cope reported that she was a guest speaker at the Rotary Club and provided information on the Art Commission. iii. Capital Projects No report iv. Arts Master Plan Chairperson Charnow reported that the next meeting will be December 14, 2000. A questionnaire is being written. Chairperson Charnow will give a presentation to City Council on January 10, 2001 on the progress of the Arts Master Plan, as well as an update on current Commission projects. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December v. Policy and Procedure Commissioner Hicks reported that the committee had met and created a draft policy for public art, in the form of a check list. She distributed the draft for the Commission to review, and asked for input. vi. Education Commissioner St. Pierre reported that Cardiff Elementary and Ada Harris completed two tables for Moonlight Beach. The dedication ceremony will be after winter break. The project emphasized social responsibility, team work and public art. vii. Bylaws No report B. Project/Program Reports i. Surf Art Project No report ii. LAEP Steering Committee No report iii. Encinitas Sanitary District Park Site No report iv. Downtown Streetscape Commissioner Kaczorowski reviewed his written report. Pam Elliott will not be doing the construction drawings for the downtown streetscape. Grate installation is possible to begin in June. Concerns were expressed as to the repetitive grate design and the costs of this potential project. Commissioner Cope suggested involvement in the medallions at the street corners. Commissioner St. Pierre expressed her opinion that the money could be better spent elsewhere. Chairperson Charnow expressed his concerns should the Commission not pursue this project. Commissioner Mayne expressed her interest in leaving the overall mosaic of the project to the professionals. Commissioner Kaczorowski expressed his concerns over the time constraints for the project. Commissioners then discussed the process for selecting an artist for this project. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December CHAIRPERSON CHARNOW MOTIONED AND COMMISSIONER COPE SECONDED TO RECOMMEND TO CITY COUNCIL AN EXPENDITURE FROM THE ARTS TRUST FUND, IN AN AMOUNT NO MORE THAN $10,000 FOR THE CREATION OF A DESIGN FOR CUSTOM TREE GRATES FOR THE DOWNTOWN STREETSCAPE PROJECT. FUNDS SHALL BE USED AS FOLLOWS:  $8,000 FOR CUSTOM MOLD FOR TREE GRATES;  $1,000 HONORARIUM FOR ARTIST SELECTED TO CREATE THE DESIGN, WITH ARTIST TO PREFERABLY BE SELECTED FROM SAN DIEGO COUNTY; AND  $1,000 FOR MISCELLANEOUS EXPENSES, INCLUDING ADVERTISING THE COMPETITION. MOTION WAS APPROVED 5-0-1. (ST. PIERRE ABSTAINED). Commissioners briefly discussed the artwork at the intersection corners. COMMISSIONER MAYNE MOTIONED AND CHAIRPERSON CHARNOW SECONDED TO TABLE DISCUSSION OF THE MEDALLIONS UNTIL THE NEXT REGULAR COMMISSION MEETING. MOTION WAS APPROVED 5-1 (COPE VOTED NO). v. Encinitas Community/Senior Center Commissioner St. Pierre was appointed by Chairperson Charnow to work with Community Services Recreation Superintendent Alexander regarding art input within the Community/Senior Center. vi. Community Concert Series Commissioner Cope reported that the Bluegrass Festival was set for March and feels that there will not be enough time to coordinate the event. Chairperson Charnow will meet with her regarding this event. vii. Endangered Spaces Commissioner Mayne reported that there has been no word from SEMPRA on the th grant. She also reported that there will be participation by Encinitas 6 graders at the exhibit in May. viii. Arts Mentorship Commissioner St. Pierre reported that the newsletter is coming along and that a student art gallery will be hosted at the 101 Artist’s Gallery. One of the main G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December goals of the project is to have the students mentored in how to operate and maintain a gallery. ix. Music in the Classroom No report xi. Arts Touring Mobile Management Analyst Hippert reviewed the report provided by Neils Lund. Commissioner Mayne recommended some areas for the program to save money. She expressed her concern that the program is too costly per person. Commissioner Hicks also expressed her concerns over the program outcomes and costs. Commissioner St. Pierre feels that cuts can be made in the program and that the routes can be reassessed to serve more people. Commissioner Mayne expressed her interest in having the locations and frequency of the events modified to cut costs. The meeting was in recess from 9:05 p.m. to 9:28 p.m. Commissioner Mayne suggested minimizing the City’s share to $3,000 per month. Commissioner Cope suggested waiting until summer to start the program up again. Commissioner St. Pierre suggested tabling the program until May or April. COMMISSIONER COPE MOTIONED AND COMMISSIONER ST. PIERRE SECONDED TO CURTAIL FUNDING OF THE PROGRAM AND AGENDIZE DISCUSSION OF THE PROGRAM FOR FEBRUARY. COMMISSIONER COPE AMENDED THE MOTION TO REMOVE THE TIME FRAME. COMMISSIONER COPE THEN WITHDREW THE MOTION. xii. 101 Leucadia Art Banners Commissioner Cope reported that everything is going well with this project. Hippert is working with City staff to have banner hangers installed. xiii. Performing Arts in the Classroom Management Analyst Hippert provided Neils Lund’s written report. Commissioner Mayne expressed her interest in continuing with the program. Commissioner Cope reported that Randy Cunningham will underwrite two classes. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December xiv. Independent Film Society No report Consensus was reached to address Agenda Items 8A and C at this time. 8. NEW BUSINESS A. Election of Commission for the Arts Vice Chair Management Analyst Hippert reviewed the staff report. Chairperson Charnow nominated Mayne as Vice-Chair. Nominations were closed, with no other nominations. MAYNE ELECTED VICE-CHAIR – 6-0. C. Discussion of acceptance of artwork from Japan Society of San Diego and Tijuana Management Analyst Hippert reviewed the staff report. Commissioner Cope requested that the Commission accept the artwork and authorize the use of $2,500 to construct a pedestal. COMMISSIONER COPE MOTIONED TO ACCEPT THE SCULPTURE AND APPOINT COMMISSIONERS TO WORK WITH STAFF TO PLACE THE ART PIECE AT CITY HALL. MOTION DIED DUE TO LACK OF SECOND. Commissioner Hicks reminded the Commission that the $2,500 must be matched with in kind funds. Commissioner St. Pierre requested to see pictures of the sculpture before accepting it. Commissioners expressed their concerns over accepting the sculpture without first viewing it and then having it be a permanent piece at City Hall. COMMISSIONER MAYNE MOTIONED AND COMMISSIONER ST. PIERRE SECONDED TO CONTINUE THE MEETING IN THIRTY-MINUTE INCREMENTS. MOTION WAS APPROVED 4-1-1 (HICKS NO, KACZOROWSKI ABSTAINED). Commissioner Hicks suggested that the sculpture be considered the in kind donation and that the Commission provide the base. COMMISSIONER COPE MOTIONED AND COMMISSIONER KACZOROWSKI SECONDED TO ACCEPT THE ARTWORK AND ESTABLISH A COMMITTEE TO PLACE THE SCULPTURE. MOTION WAS APPROVED 6-0. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December Charnow appointed Hicks and Cope to be on the committee, and recommended that they include City staff and a City Council member on the committee. 7. OLD BUSINESS C. Discussion of proposed Commission for the Arts projects for FY 2000/2001 Management Analyst Hippert reviewed the staff report and recommended that the Commission begin reviewing programs for the upcoming budget process. Commissioners proposed the following new programs for consideration by the Commission for FY 2001/2002: COPE $6,000 North County Opera Company production of Amahl and the Night Visitors $ 500 Holiday Parade Arts Commission float $3,000 Provide up to 50% of entertainment costs for events produced by Encinitas non-profit organizations KACZOROWSKI None ST. PIERRE $2,000 Children’s art gallery $1,500 Arts Commission newsletter Unknown amount for Commissioners to attend seminars $24,000 Encinitas Center for the Arts Commissioner Hicks left the meeting at 10:37 p.m. CHARNOW $5,000 Commission administrative budget (seminars, books, training) $18,000 staff/grant writer for programs $2,000 Artist’s enclave $30,000 Arts Touring Mobile (ten months of operation) Commissioners will review and prioritize new and continuing programs at the January, 2001 meeting. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December 9. GENERAL INFORMATION/STAFF STATUS REPORTS None 10. COMMISSIONER’S CORNER A. Commissioners Commissioner Cope thanked Commissioner Hicks for representing the Commissioner at the Encinitas Holiday Parade. Commissioner St. Pierre asked for items to add to the Commission scrapbook. Chairperson Charnow reported that the Ravi Shankar concert was a success. B.Staff No items to report 11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 10:49 p.m. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\December