2000-12-04
CITY OF ENCINITAS
ARTS COMMISSION
REGULAR MEETING MINUTES
MEETING DATE: December 4, 2000
1. CALL TO ORDER/ROLL CALL
Chairperson Charnow called meeting to order at 6:30 p.m.
Present: Commissioners Cope, Kaczorowski, Charnow, Mayne, Hicks, and St.
Pierre
Absent: None
Also Present: Management Analyst Hippert and Management Assistant Stauffer
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
None
4. CHANGES TO THE AGENDA
Consensus was reached to move Agenda Item 8B after 5.
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
COMMISSIONER COPE MOTIONED AND COMMISSIONER ST. PIERRE
SECONDED TO CLOSE AND ADOPT THE CONSENT CALENDAR.
Discussion of the motion:
Commissioner St. Pierre clarified that under Old Business 7Ax, she reported that has
been working with the Youth Commission Chair and Media 101 to create an arts
newsletter.
Commissioner St. Pierre clarified that under Old Business 7Axii, she has received
funding from the Cardiff School District to provide tile art for two tables at Moonlight
Beach.
MOTION WAS APPROVED 6-0.
6. ORAL COMMUNICATIONS
None
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8.NEW BUSINESS
B.Report on picART program and discussion of request for surplus funds
Management Analyst Hippert reviewed the staff report. Harry Duvall passed out a
flyer for an art show and expressed his interest to continue funding the program. He
also made a formal request to allow the surplus City funds generated during the
summer session to be used to offset the costs of the Fall session.
COMMISSIONER COPE MOTIONED AND COMMISSIONER
KACZOROWSKI SECONDED TO ALLOW picART TO USE THE SURPLUS
OF $1,775.88 FOR THE FALL PROGRAM. MOTION WAS APPROVED 6-0.
Chairperson Charnow asked for clarification from staff if this action needs to be
approved by Council. Management Analyst Hippert clarified that no Council action
is needed but that the Commission should inform them of their decision.
7. OLD BUSINESS
A. Subcommittee Reports
i. Technology
Chairperson Charnow reported that he is redesigning the web site.
ii. Marketing and Publications
Commissioner St. Pierre reported that she completed a mockup of a monthly
newsletter and that a press release was sent out for the tile art project. Another
press release was distributed regarding Commission activities. She will be giving
a presentation to the Youth Commission on Wednesday, December 6, 2000.
Commissioner Cope reported that she was a guest speaker at the Rotary Club and
provided information on the Art Commission.
iii. Capital Projects
No report
iv. Arts Master Plan
Chairperson Charnow reported that the next meeting will be December 14, 2000.
A questionnaire is being written. Chairperson Charnow will give a presentation
to City Council on January 10, 2001 on the progress of the Arts Master Plan, as
well as an update on current Commission projects.
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v. Policy and Procedure
Commissioner Hicks reported that the committee had met and created a draft
policy for public art, in the form of a check list. She distributed the draft for the
Commission to review, and asked for input.
vi. Education
Commissioner St. Pierre reported that Cardiff Elementary and Ada Harris
completed two tables for Moonlight Beach. The dedication ceremony will be
after winter break. The project emphasized social responsibility, team work and
public art.
vii. Bylaws
No report
B. Project/Program Reports
i. Surf Art Project
No report
ii. LAEP Steering Committee
No report
iii. Encinitas Sanitary District Park Site
No report
iv. Downtown Streetscape
Commissioner Kaczorowski reviewed his written report. Pam Elliott will not be
doing the construction drawings for the downtown streetscape. Grate installation
is possible to begin in June. Concerns were expressed as to the repetitive grate
design and the costs of this potential project. Commissioner Cope suggested
involvement in the medallions at the street corners. Commissioner St. Pierre
expressed her opinion that the money could be better spent elsewhere.
Chairperson Charnow expressed his concerns should the Commission not pursue
this project. Commissioner Mayne expressed her interest in leaving the overall
mosaic of the project to the professionals. Commissioner Kaczorowski expressed
his concerns over the time constraints for the project.
Commissioners then discussed the process for selecting an artist for this project.
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CHAIRPERSON CHARNOW MOTIONED AND COMMISSIONER COPE
SECONDED TO RECOMMEND TO CITY COUNCIL AN
EXPENDITURE FROM THE ARTS TRUST FUND, IN AN AMOUNT NO
MORE THAN $10,000 FOR THE CREATION OF A DESIGN FOR
CUSTOM TREE GRATES FOR THE DOWNTOWN STREETSCAPE
PROJECT. FUNDS SHALL BE USED AS FOLLOWS:
$8,000 FOR CUSTOM MOLD FOR TREE GRATES;
$1,000 HONORARIUM FOR ARTIST SELECTED TO CREATE THE
DESIGN, WITH ARTIST TO PREFERABLY BE SELECTED FROM
SAN DIEGO COUNTY; AND
$1,000 FOR MISCELLANEOUS EXPENSES, INCLUDING
ADVERTISING THE COMPETITION.
MOTION WAS APPROVED 5-0-1. (ST. PIERRE ABSTAINED).
Commissioners briefly discussed the artwork at the intersection corners.
COMMISSIONER MAYNE MOTIONED AND CHAIRPERSON
CHARNOW SECONDED TO TABLE DISCUSSION OF THE
MEDALLIONS UNTIL THE NEXT REGULAR COMMISSION
MEETING. MOTION WAS APPROVED 5-1 (COPE VOTED NO).
v. Encinitas Community/Senior Center
Commissioner St. Pierre was appointed by Chairperson Charnow to work with
Community Services Recreation Superintendent Alexander regarding art input
within the Community/Senior Center.
vi. Community Concert Series
Commissioner Cope reported that the Bluegrass Festival was set for March and
feels that there will not be enough time to coordinate the event. Chairperson
Charnow will meet with her regarding this event.
vii. Endangered Spaces
Commissioner Mayne reported that there has been no word from SEMPRA on the
th
grant. She also reported that there will be participation by Encinitas 6 graders at
the exhibit in May.
viii. Arts Mentorship
Commissioner St. Pierre reported that the newsletter is coming along and that a
student art gallery will be hosted at the 101 Artist’s Gallery. One of the main
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goals of the project is to have the students mentored in how to operate and
maintain a gallery.
ix. Music in the Classroom
No report
xi. Arts Touring Mobile
Management Analyst Hippert reviewed the report provided by Neils Lund.
Commissioner Mayne recommended some areas for the program to save money.
She expressed her concern that the program is too costly per person.
Commissioner Hicks also expressed her concerns over the program outcomes and
costs. Commissioner St. Pierre feels that cuts can be made in the program and
that the routes can be reassessed to serve more people. Commissioner Mayne
expressed her interest in having the locations and frequency of the events
modified to cut costs.
The meeting was in recess from 9:05 p.m. to 9:28 p.m.
Commissioner Mayne suggested minimizing the City’s share to $3,000 per
month. Commissioner Cope suggested waiting until summer to start the program
up again. Commissioner St. Pierre suggested tabling the program until May or
April.
COMMISSIONER COPE MOTIONED AND COMMISSIONER ST.
PIERRE SECONDED TO CURTAIL FUNDING OF THE PROGRAM
AND AGENDIZE DISCUSSION OF THE PROGRAM FOR FEBRUARY.
COMMISSIONER COPE AMENDED THE MOTION TO REMOVE THE
TIME FRAME. COMMISSIONER COPE THEN WITHDREW THE
MOTION.
xii. 101 Leucadia Art Banners
Commissioner Cope reported that everything is going well with this project.
Hippert is working with City staff to have banner hangers installed.
xiii. Performing Arts in the Classroom
Management Analyst Hippert provided Neils Lund’s written report.
Commissioner Mayne expressed her interest in continuing with the program.
Commissioner Cope reported that Randy Cunningham will underwrite two
classes.
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xiv. Independent Film Society
No report
Consensus was reached to address Agenda Items 8A and C at this time.
8. NEW BUSINESS
A. Election of Commission for the Arts Vice Chair
Management Analyst Hippert reviewed the staff report. Chairperson Charnow nominated
Mayne as Vice-Chair. Nominations were closed, with no other nominations.
MAYNE ELECTED VICE-CHAIR – 6-0.
C. Discussion of acceptance of artwork from Japan Society of San Diego and
Tijuana
Management Analyst Hippert reviewed the staff report. Commissioner Cope requested
that the Commission accept the artwork and authorize the use of $2,500 to construct a
pedestal.
COMMISSIONER COPE MOTIONED TO ACCEPT THE SCULPTURE AND
APPOINT COMMISSIONERS TO WORK WITH STAFF TO PLACE THE ART
PIECE AT CITY HALL. MOTION DIED DUE TO LACK OF SECOND.
Commissioner Hicks reminded the Commission that the $2,500 must be matched with in
kind funds. Commissioner St. Pierre requested to see pictures of the sculpture before
accepting it. Commissioners expressed their concerns over accepting the sculpture
without first viewing it and then having it be a permanent piece at City Hall.
COMMISSIONER MAYNE MOTIONED AND COMMISSIONER ST. PIERRE
SECONDED TO CONTINUE THE MEETING IN THIRTY-MINUTE
INCREMENTS. MOTION WAS APPROVED 4-1-1 (HICKS NO,
KACZOROWSKI ABSTAINED).
Commissioner Hicks suggested that the sculpture be considered the in kind donation and
that the Commission provide the base.
COMMISSIONER COPE MOTIONED AND COMMISSIONER
KACZOROWSKI SECONDED TO ACCEPT THE ARTWORK AND
ESTABLISH A COMMITTEE TO PLACE THE SCULPTURE. MOTION WAS
APPROVED 6-0.
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Charnow appointed Hicks and Cope to be on the committee, and recommended that they
include City staff and a City Council member on the committee.
7. OLD BUSINESS
C. Discussion of proposed Commission for the Arts projects for FY 2000/2001
Management Analyst Hippert reviewed the staff report and recommended that the
Commission begin reviewing programs for the upcoming budget process.
Commissioners proposed the following new programs for consideration by the
Commission for FY 2001/2002:
COPE
$6,000 North County Opera Company production of Amahl and the Night
Visitors
$ 500 Holiday Parade Arts Commission float
$3,000 Provide up to 50% of entertainment costs for events produced by
Encinitas non-profit organizations
KACZOROWSKI
None
ST. PIERRE
$2,000 Children’s art gallery
$1,500 Arts Commission newsletter
Unknown amount for Commissioners to attend seminars
$24,000 Encinitas Center for the Arts
Commissioner Hicks left the meeting at 10:37 p.m.
CHARNOW
$5,000 Commission administrative budget (seminars, books, training)
$18,000 staff/grant writer for programs
$2,000 Artist’s enclave
$30,000 Arts Touring Mobile (ten months of operation)
Commissioners will review and prioritize new and continuing programs at the January,
2001 meeting.
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9. GENERAL INFORMATION/STAFF STATUS REPORTS
None
10. COMMISSIONER’S CORNER
A. Commissioners
Commissioner Cope thanked Commissioner Hicks for representing the Commissioner at
the Encinitas Holiday Parade.
Commissioner St. Pierre asked for items to add to the Commission scrapbook.
Chairperson Charnow reported that the Ravi Shankar concert was a success.
B.Staff
No items to report
11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 10:49 p.m.
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