2000-11-06
CITY OF ENCINITAS
ARTS COMMISSION
REGULAR MEETING MINUTES
MEETING DATE: November 6, 2000
1. CALL TO ORDER/ROLL CALL
Chairperson Charnow called meeting to order at 6:30 p.m.
Present: Commissioners Cope, Duff, Kaczorowski, Charnow, Mayne, Hicks, and
St. Pierre
Absent: None
Also Present: Management Analyst Hippert and Management Assistant Stauffer
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
A. Presentation by Community Development Department regarding bus stop design
at South Coast Highway 101 and K Street
Community Development Management Analyst Dave de Cordova and DEMA Executive
Director Peter Norby gave a brief presentation on the bus stop design at South Coast
Highway 101 and K Street. This will be part of the Downtown Streetscape Plan. A
SANDAG grant has been submitted and, if awarded, will be utilized to put in the
landscaped median. Currently, the project is not part of the City’s Capital Improvement
Project. It was proposed that an art sculpture be included in the project. Commissioners
Cope and Kaczorowski volunteered to work with Community Development staff on the
project.
B. Presentation on programs and resources at the 101 Artists Colony
Nansy Phleger, from the 101 Artist’s Colony spoke on the programs that they promote.
They wish to maintain what they believe to be the City’s identity as an art community. It
was clarified that the 101 Artist’s Colony is not funded by DEMA. A dance theatre and
poetry readings are two programs provided. James Durfy talked about the poetry
readings and art promoted by the Colony. Commissioner St. Pierre spoke about the need
to incorporate children’s art into the Colony. Commissioners Cope, Charnow and Hicks
volunteered to work with the 101 Artists Colony to develop a project proposal for
FY01/02.
4. CHANGES TO THE AGENDA
Consensus was reached to move Agenda Item 8A after 5A and then have 7E6 after that.
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5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
COMMISSIONER COPE MOTIONED AND COMMISSIONER
KACZOROWSKI SECONDED TO CLOSE AND ADOPT THE CONSENT
CALENDAR. MOTION WAS APPROVED 7-0.
8.NEW BUSINESS
A. Discussion and review of Cycle 1 Arts Grants applications
Management Analyst Hippert reviewed the staff report and passed out the criteria packet.
Sally Dean of the North Coast Singers Chorus spoke on their program and how their
choir targets youth. Part of their CD was played. The program serves 75% Encinitas
youth. Chairperson Charnow clarified that $750 will come from other sources. The grant
application is for $2000 and requires matching funds. Dean clarified that they can
produce matching funds. It was clarified that the project cost is $2750 and that the
Commission can only recommend granting half of that cost.
Dr. Nancy Cunningham gave a presentation about the Capri Elementary School after
school safe neighborhood program. Students from Capri Elementary spoke about their
need for an after school theatre program. Management Analyst Hippert played a short
video on the program.
A representative from San Dieguito Academy spoke on her student photo project. The
program will serve approximately 100 students. The project would be able to proceed
even if only partially funded.
Julie Humphrey spoke about developing an after school band program for students at San
Dieguito Academy.
The meeting was in recess from 7:57 p.m. to 8:10 p.m.
COMMISSIONER DUFF MOTIONED AND COMMISSIONER KACZOROWSKI
SECONDED TO PROVIDE FUNDING TO THE FOLLOWING PROGRAMS IN
THE FOLLOWING AMOUNTS
PAUL ECKE CENTRAL SCHOOL ARTS LITERACY PROGRAM
$2,000
BOYS & GIRLS CLUB OF SAN DIEGUITO – NORTH COAST SINGERS
PERFORMANCE OF CARMINA BURANA
$1,375
CAPRI ELEMENTARY SCHOOL PROJECT SHAPES
$2,000
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SAN DIEGUITO ACADEMY JUST LIKE YOU, JUST LIKE ME
$1,486.95
PACIFIC VIEW ELEMENTARY ASIAN ART
$550
SAN DIEGUITO ACADEMY ARTIST-IN-RESIDENCY PROGRAM – AFTER
SCHOOL MUSIC
$1,050
MOTION WAS APPROVED 5-0-2. HICKS AND ST. PIERRE ABSTAINED.
7. OLD BUSINESS
E. Project/Program Reports
vi. Downtown Streetscape
Community Development Management Analyst Dave de Cordova informed the
Commission that they are finalizing the project designs for the Downtown
Streetscape. The Planning Commission and City Council have approved
conceptual plans. Consultants Mike and Pam Elliott provided information on a
potential for art design of the tree grates and tiles. Pam Elliott asked for
Commission input on how to incorporate art into this portion of the project
without slowing down the project. Tree grates take approximately 6-8 weeks to
produce. Commissioners would like to have a call for artists for this project. Pam
Elliott clarified that every mold is $8000. Commissioner Cope requested that this
item be put on the agenda for next month so a subcommittee could review the
project more fully. Chairperson Charnow suggested tabling this item and
bringing it back next month for further discussion and input. Consensus was
reached to table this item until the December, 2000 meeting.
6. ORAL COMMUNICATIONS
None
7. OLD BUSINESS
A. Discussion of public sculpture at the Encinitas Sanitary District Park Site
Management Analyst Hippert reviewed the staff report. Commissioner Hicks stated that
the subcommittee needs to meet to discuss the policies and procedures. Management
Analyst Hippert recommended that ESD Site subcommittee meet with architects
designing the park and provide input. Commissioner Hicks feels that there is no pressing
need to address this issue at this time. Chairperson Charnow recommended developing
policies and procedures and to act on the project. Consensus was reached to proceed to
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act on providing input into this project. Commission Cope asked to be taken off the
Policies and Procedures Subcommittee. Agenda Item 7A will be on next month’s
agenda.
Management Analyst Hippert recommended Niels Lund to provide his report at this time.
Consensus was reached for Lund to provide his report at this time.
7.E.xiii
Lund reported that he will not be at the December 4 Commission meeting. The Arts
Touring Mobile artists have been hired. The logo and sponsors are represented on the
flyer. Some arts posts have been very successful. The posters go out one week before
the event. Lund reviewed his written report provided to Commissioners. Commissioner
Cope recommended this project be part of the next budget cycle.
COMMISSIONER COPE MOTIONED AND CHAIRPERSON CHARNOW
SECONDED TO CONTINUE THE MEETING UNTIL THE AGENDA IS
COMPLETE. COMMISSIONER ST. PIERRE MODIFIED THE MOTION,
WITH APPROVAL OF COPE AND CHARNOW, TO EXTEND THE MEETING
UNTIL 10:30 P.M. MOTION WAS APPROVED 5-2 (HICKS AND DUFF NO).
Commission reached consensus to have Lund provide his report on the Performing Arts
in the Classroom project at this time, out of order.
E. Project/Program Reports
xv. Performing Arts in the Classroom
Niels Lund gave a report on the program. Fifteen programs are offered to the
schools. Thirty-eight additional classrooms will be served.
B. Report on Poinsettia Center for the Performing Arts property in Encinitas Ranch
Town center
No report.
C. Discussion of arts implementation in capital projects
Management Analyst Hippert reviewed the staff report. Commissioners agreed to
wait until the Policies and Procedures Subcommittee has developed a plan. This
item will be addressed at the next regular Commission meeting in December.
D. Subcommittee Reports
i. Technology – Chairperson Charnow reported that he is working on the
web site.
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ii. Marketing and Public Relations – Commissioner St. Pierre reported that
she wrote a newspaper article that was in the North County Times. She is
keeping a scrapbook and working on a newsletter.
iii. Capital Projects – No report
iv.Arts Master Plan – Chairperson Charnow reported that the next meeting
will be November 16. City Manager Kerry Miller will facilitate the
workshop. A thank you letter was sent to James Hubble.
v. Policy and Procedure – No report
vi. Education – Commissioner St. Pierre reported that she met with the 101
Artist’s Colony to display student art.
vii. Bylaws – No report
E. Project/Program Reports
i. LAEP Steering Committee – No report
ii. Chalk Encinitas – Commissioner Cope stated that she would like to
change a few things for next year. She recommended that the event start
later in the day.
iii. Encinitas Photo Contest – Commissioner Cope reported that there were
not many participants. Marketing will be improved for next year’s event.
iv. Encinitas Day Celebration – Artists were happy with the event.
Additional marketing will be done to increase participation next year.
v. Encinitas Sanitary District Park Site – No report
COMMISSIONER KACZOROWSKI MOTIONED AND
COMMISSIONER DUFF SECONDED TO CONTINUE THE MEETING
UNTIL 10:45P.M. MOTION WAS APPROVED 5-1-1 (HICKS NO, COPE
ABSENT).
vi. Encinitas Downtown Streetscape Project – Discussed earlier in meeting
vii.Encinitas Community/Senior Center – No report
viii. Community Concert Series – Commissioner Cope reported that the event
will be Bluegrass, that she needs help with the subcommittee, and that the
event will be March 11. Commissioners Kaczorowski and Hicks
volunteered to help with the subcommittee.
ix. Endangered Spaces – Commissioner Mayne reported that a Sempra
Energy grant has been applied for and that the show will be in May.
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x. Arts Mentorship – No report
xi. Music in the Classroom – No report
xii.Moonlight Beach Picnic Table Tile Art – No report
xiv. 101 Leucadia Art Banners – Commissioner Cope reported that everything
is going as planned.
xvi. Independent Film Society – Management Analyst Hippert provided a
written report from Dan Hare. Chairperson Charnow read the report.
Their nonprofit status has been filed. Commissioner Cope is helping to
put on the party Saturday night.
xvii. picART – Management Analyst Hippert read a letter that he received from
Harry Duvall regarding the use of surplus funds from the program. The
Commission reached consensus to place this issue on the meeting agenda
for December, 2000.
8. NEW BUSINESS
B. Discussion of proposed Commission for the Arts projects for FY 2000/2001
Management Analyst Hippert reviewed the staff report. Chairperson Charnow
recommended Commissioners review programs for next year, and continue discussion at
the December, 2000 meeting. There was consensus to continue this item to December,
2000.
9. GENERAL INFORMATION/STAFF STATUS REPORTS
None
10. COMMISSIONER’S CORNER
A. Commissioners
Commissioner Mayne recommended that public presentations be limited for time.
Analyst Hippert stated that the public can speak for three minutes during the Oral
Communication section of the meeting, and may speak for three minutes on any agenda
item, after submitting a speaker’s slip. Regarding presentations to the Commission, the
length of time the speaker has to address the Commission is entirely up to the Chair and
members.
Commissioner Cope shared a Cardiff newsletter that contained information about the Rob
Machado Surf Classic.
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Chairperson Kaczorowski invited Commissioners to the Carlsbad Cannon Art Gallery.
Commissioner Duff reported that she will be resigning from the Commission, effective
immediately, due to personal obligations, and because she is moving out of Encinitas in
Spring, 2001.
B. Staff
Management Analyst Hippert distributed a flyer for a Community Services Department-
sponsored teen trip to the Getty Museum.
11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 11:00 p.m.
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