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2000-11-06 CITY OF ENCINITAS ARTS COMMISSION REGULAR MEETING MINUTES MEETING DATE: November 6, 2000 1. CALL TO ORDER/ROLL CALL Chairperson Charnow called meeting to order at 6:30 p.m. Present: Commissioners Cope, Duff, Kaczorowski, Charnow, Mayne, Hicks, and St. Pierre Absent: None Also Present: Management Analyst Hippert and Management Assistant Stauffer 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Presentation by Community Development Department regarding bus stop design at South Coast Highway 101 and K Street Community Development Management Analyst Dave de Cordova and DEMA Executive Director Peter Norby gave a brief presentation on the bus stop design at South Coast Highway 101 and K Street. This will be part of the Downtown Streetscape Plan. A SANDAG grant has been submitted and, if awarded, will be utilized to put in the landscaped median. Currently, the project is not part of the City’s Capital Improvement Project. It was proposed that an art sculpture be included in the project. Commissioners Cope and Kaczorowski volunteered to work with Community Development staff on the project. B. Presentation on programs and resources at the 101 Artists Colony Nansy Phleger, from the 101 Artist’s Colony spoke on the programs that they promote. They wish to maintain what they believe to be the City’s identity as an art community. It was clarified that the 101 Artist’s Colony is not funded by DEMA. A dance theatre and poetry readings are two programs provided. James Durfy talked about the poetry readings and art promoted by the Colony. Commissioner St. Pierre spoke about the need to incorporate children’s art into the Colony. Commissioners Cope, Charnow and Hicks volunteered to work with the 101 Artists Colony to develop a project proposal for FY01/02. 4. CHANGES TO THE AGENDA Consensus was reached to move Agenda Item 8A after 5A and then have 7E6 after that. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR COMMISSIONER COPE MOTIONED AND COMMISSIONER KACZOROWSKI SECONDED TO CLOSE AND ADOPT THE CONSENT CALENDAR. MOTION WAS APPROVED 7-0. 8.NEW BUSINESS A. Discussion and review of Cycle 1 Arts Grants applications Management Analyst Hippert reviewed the staff report and passed out the criteria packet. Sally Dean of the North Coast Singers Chorus spoke on their program and how their choir targets youth. Part of their CD was played. The program serves 75% Encinitas youth. Chairperson Charnow clarified that $750 will come from other sources. The grant application is for $2000 and requires matching funds. Dean clarified that they can produce matching funds. It was clarified that the project cost is $2750 and that the Commission can only recommend granting half of that cost. Dr. Nancy Cunningham gave a presentation about the Capri Elementary School after school safe neighborhood program. Students from Capri Elementary spoke about their need for an after school theatre program. Management Analyst Hippert played a short video on the program. A representative from San Dieguito Academy spoke on her student photo project. The program will serve approximately 100 students. The project would be able to proceed even if only partially funded. Julie Humphrey spoke about developing an after school band program for students at San Dieguito Academy. The meeting was in recess from 7:57 p.m. to 8:10 p.m. COMMISSIONER DUFF MOTIONED AND COMMISSIONER KACZOROWSKI SECONDED TO PROVIDE FUNDING TO THE FOLLOWING PROGRAMS IN THE FOLLOWING AMOUNTS PAUL ECKE CENTRAL SCHOOL ARTS LITERACY PROGRAM $2,000 BOYS & GIRLS CLUB OF SAN DIEGUITO – NORTH COAST SINGERS PERFORMANCE OF CARMINA BURANA $1,375 CAPRI ELEMENTARY SCHOOL PROJECT SHAPES $2,000 G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November SAN DIEGUITO ACADEMY JUST LIKE YOU, JUST LIKE ME $1,486.95 PACIFIC VIEW ELEMENTARY ASIAN ART $550 SAN DIEGUITO ACADEMY ARTIST-IN-RESIDENCY PROGRAM – AFTER SCHOOL MUSIC $1,050 MOTION WAS APPROVED 5-0-2. HICKS AND ST. PIERRE ABSTAINED. 7. OLD BUSINESS E. Project/Program Reports vi. Downtown Streetscape Community Development Management Analyst Dave de Cordova informed the Commission that they are finalizing the project designs for the Downtown Streetscape. The Planning Commission and City Council have approved conceptual plans. Consultants Mike and Pam Elliott provided information on a potential for art design of the tree grates and tiles. Pam Elliott asked for Commission input on how to incorporate art into this portion of the project without slowing down the project. Tree grates take approximately 6-8 weeks to produce. Commissioners would like to have a call for artists for this project. Pam Elliott clarified that every mold is $8000. Commissioner Cope requested that this item be put on the agenda for next month so a subcommittee could review the project more fully. Chairperson Charnow suggested tabling this item and bringing it back next month for further discussion and input. Consensus was reached to table this item until the December, 2000 meeting. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS A. Discussion of public sculpture at the Encinitas Sanitary District Park Site Management Analyst Hippert reviewed the staff report. Commissioner Hicks stated that the subcommittee needs to meet to discuss the policies and procedures. Management Analyst Hippert recommended that ESD Site subcommittee meet with architects designing the park and provide input. Commissioner Hicks feels that there is no pressing need to address this issue at this time. Chairperson Charnow recommended developing policies and procedures and to act on the project. Consensus was reached to proceed to G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November act on providing input into this project. Commission Cope asked to be taken off the Policies and Procedures Subcommittee. Agenda Item 7A will be on next month’s agenda. Management Analyst Hippert recommended Niels Lund to provide his report at this time. Consensus was reached for Lund to provide his report at this time. 7.E.xiii Lund reported that he will not be at the December 4 Commission meeting. The Arts Touring Mobile artists have been hired. The logo and sponsors are represented on the flyer. Some arts posts have been very successful. The posters go out one week before the event. Lund reviewed his written report provided to Commissioners. Commissioner Cope recommended this project be part of the next budget cycle. COMMISSIONER COPE MOTIONED AND CHAIRPERSON CHARNOW SECONDED TO CONTINUE THE MEETING UNTIL THE AGENDA IS COMPLETE. COMMISSIONER ST. PIERRE MODIFIED THE MOTION, WITH APPROVAL OF COPE AND CHARNOW, TO EXTEND THE MEETING UNTIL 10:30 P.M. MOTION WAS APPROVED 5-2 (HICKS AND DUFF NO). Commission reached consensus to have Lund provide his report on the Performing Arts in the Classroom project at this time, out of order. E. Project/Program Reports xv. Performing Arts in the Classroom Niels Lund gave a report on the program. Fifteen programs are offered to the schools. Thirty-eight additional classrooms will be served. B. Report on Poinsettia Center for the Performing Arts property in Encinitas Ranch Town center No report. C. Discussion of arts implementation in capital projects Management Analyst Hippert reviewed the staff report. Commissioners agreed to wait until the Policies and Procedures Subcommittee has developed a plan. This item will be addressed at the next regular Commission meeting in December. D. Subcommittee Reports i. Technology – Chairperson Charnow reported that he is working on the web site. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November ii. Marketing and Public Relations – Commissioner St. Pierre reported that she wrote a newspaper article that was in the North County Times. She is keeping a scrapbook and working on a newsletter. iii. Capital Projects – No report iv.Arts Master Plan – Chairperson Charnow reported that the next meeting will be November 16. City Manager Kerry Miller will facilitate the workshop. A thank you letter was sent to James Hubble. v. Policy and Procedure – No report vi. Education – Commissioner St. Pierre reported that she met with the 101 Artist’s Colony to display student art. vii. Bylaws – No report E. Project/Program Reports i. LAEP Steering Committee – No report ii. Chalk Encinitas – Commissioner Cope stated that she would like to change a few things for next year. She recommended that the event start later in the day. iii. Encinitas Photo Contest – Commissioner Cope reported that there were not many participants. Marketing will be improved for next year’s event. iv. Encinitas Day Celebration – Artists were happy with the event. Additional marketing will be done to increase participation next year. v. Encinitas Sanitary District Park Site – No report COMMISSIONER KACZOROWSKI MOTIONED AND COMMISSIONER DUFF SECONDED TO CONTINUE THE MEETING UNTIL 10:45P.M. MOTION WAS APPROVED 5-1-1 (HICKS NO, COPE ABSENT). vi. Encinitas Downtown Streetscape Project – Discussed earlier in meeting vii.Encinitas Community/Senior Center – No report viii. Community Concert Series – Commissioner Cope reported that the event will be Bluegrass, that she needs help with the subcommittee, and that the event will be March 11. Commissioners Kaczorowski and Hicks volunteered to help with the subcommittee. ix. Endangered Spaces – Commissioner Mayne reported that a Sempra Energy grant has been applied for and that the show will be in May. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November x. Arts Mentorship – No report xi. Music in the Classroom – No report xii.Moonlight Beach Picnic Table Tile Art – No report xiv. 101 Leucadia Art Banners – Commissioner Cope reported that everything is going as planned. xvi. Independent Film Society – Management Analyst Hippert provided a written report from Dan Hare. Chairperson Charnow read the report. Their nonprofit status has been filed. Commissioner Cope is helping to put on the party Saturday night. xvii. picART – Management Analyst Hippert read a letter that he received from Harry Duvall regarding the use of surplus funds from the program. The Commission reached consensus to place this issue on the meeting agenda for December, 2000. 8. NEW BUSINESS B. Discussion of proposed Commission for the Arts projects for FY 2000/2001 Management Analyst Hippert reviewed the staff report. Chairperson Charnow recommended Commissioners review programs for next year, and continue discussion at the December, 2000 meeting. There was consensus to continue this item to December, 2000. 9. GENERAL INFORMATION/STAFF STATUS REPORTS None 10. COMMISSIONER’S CORNER A. Commissioners Commissioner Mayne recommended that public presentations be limited for time. Analyst Hippert stated that the public can speak for three minutes during the Oral Communication section of the meeting, and may speak for three minutes on any agenda item, after submitting a speaker’s slip. Regarding presentations to the Commission, the length of time the speaker has to address the Commission is entirely up to the Chair and members. Commissioner Cope shared a Cardiff newsletter that contained information about the Rob Machado Surf Classic. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November Chairperson Kaczorowski invited Commissioners to the Carlsbad Cannon Art Gallery. Commissioner Duff reported that she will be resigning from the Commission, effective immediately, due to personal obligations, and because she is moving out of Encinitas in Spring, 2001. B. Staff Management Analyst Hippert distributed a flyer for a Community Services Department- sponsored teen trip to the Getty Museum. 11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 11:00 p.m. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\November