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2000-09-11 CITY OF ENCINITAS ARTS COMMISSION SPECIAL MEETING MINUTES MEETING DATE: September 11, 2000 1. CALL TO ORDER/ROLL CALL Chairperson Charnow called meeting to order at 6:30 P.M. Present: Commissioners Cope, Duff, Hicks, Kaczorowski, Charnow, St. Pierre, and Mayne Absent: None Also Present: Management Analyst Hippert and Management Assistant Stauffer 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS Commissioner Mayne left at 6:38. A. Presentation by Micaiah Hardison regarding creation of mural at corner of I Street and South Coast Highway 101 Hardison reported that plans to put a mural on the elevator wall at St. Germains have changed. The mural will now be on the Moonlight 7/11 wall, at the intersection of South Coast Highway 101 and “D” Street. Commissioner Hicks commented on Hardison’s work and how it will help to enhance the downtown streetscape. Consensus was reached to appoint Chairperson Charnow to assist in presenting a City Council proclamation to Hardison on September 13, 2000. B. Presentation by Scott Gregory of North Coast Opera Gregory gave his presentation in which he envisions having an opera company in coastal North County. He has been an opera singer for 14 years. The opera company will be part of an outreach program to school aged children. The North Coast Opera is seeking grant money support for next year’s program. Commissioner Cope would like to work with Gregory on getting this project funded for next fiscal year. Chairperson Charnow asked Gregory to define what level of participation he is looking for. Gregory clarified that he is looking for financial support. C. Presentation by representative of Poinsettia Theatre for the Performing Arts regarding status of property in Encinitas Town Center G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\September Rusty Wells of the Poinsettia Center for the Performing Arts gave an update on the property in Encinitas Ranch Town Center. The five-year time limit to build on the land ends this November. They have not been able to raise the estimated $7 million to build the theatre. Poinsettia Theatre is in the process of negotiating the purchase of the Star Theatre in Oceanside. This project will cost $1.7 million. The company would still like to build a performing arts center in Encinitas some day. Neils Lund also reminded the Commission that the theatre has a variety of projects that it is interested in, one of which is to build a performing arts center in Encinitas. Commissioner Kaczorowski asked for clarification on what happens to the land now. It was discussed that the land is dedicated for non-profit use and that it may be dedicated to another non-profit group or to the City. Commissioner Cope and Chairperson Charnow would like another update next month. Consensus was reached to continue discussion of this item at next months Commission meeting. D. Presentation by Richard Hinger of ESI Art Corps regarding Communicans and Communitables Richard Hinger shared articles on the success of his program and would like to know how to get some funding. He would like the Arts Commission to sponsor half of the project cost. The project will be to put 18 Communicans at beach locations along the coast and will cost $18,000. Chairperson Charnow recommended Hinger seek funding through the arts grant program for $2,000, to develop the project as a New Program for FY01/02, or for the Commission to seek off cycle funding from the Arts Trust Fund. Staff would need to be involved to determine where the cans are needed most. Community Development Management Analyst Dave DeCordova commented that City Council recommends Communicans be reviewed as part of the downtown streetscape improvements. Commissioner Duff motioned and Commissioner St. Pierre seconded to recommend to Council allocating $9,000 from the Arts Trust Fund for the project, with ESI providing matching funds. Commissioner Hicks reminded the Commission that other projects have priority. Commissioner Kaczorowski recommended that the project be part of the budget process for next year. Motion failed 3-3-0 (Mayne absent; Yes-Duff, St. Pierre, Cope; No-Charnow, Kaczorowski, Hicks). Commissioner Cope motioned and Commissioner Hicks seconded to recommend to Council allocating $4,500 from the Arts Trust Fund for the project, with ESI providing matching funds. Motion was approved 5-1-0 (Yes-Duff, St. Pierre, Hicks, Charnow, Cope; No-Kaczorowski; Mayne absent). G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\September 4. CHANGES TO THE AGENDA Consensus was reached to discuss items 8C, B, and A after Oral Communications. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR Commissioner Cope motioned and Commissioner Kaczorowski seconded to close and adopt the consent calendar. Motion was approved 6-0-1 (Mayne absent). 6. ORAL COMMUNICATIONS None 8. NEW BUSINESS C. Discussion of the Dick Dale Music Scholarship Fund Dave Bruer of the Father’s Resource Center spoke about the Dick Dale concert. The concert will be September 16, 7 p.m. at La Paloma Theatre. They are working on developing a music scholarship fund. There was no action taken on this issue. Commissioner Hicks left at 8:28 p.m. B. Information report regarding the Downtown Encinitas Streetscape Plan Community Development Management Analyst Dave DeCordova gave an information update on the downtown streetscape improvements project. The project will ultimately incorporate all of Coast Highway 101 in Encinitas. City Council has given conceptual approval to the project. The four-lane roadway will be maintained and landscaped medians will be included. De Cordova stated that project is scheduled to go to bid in January 2001 and construction will begin in the spring. Commissioner Hicks returned at 8:55 p.m. Commissioner Kaczorowski expressed interest in having more art input into small areas of the project. Management Analyst Hippert recommended creating a subcommittee to review the plans with Community Development staff, and then make a recommendation to the Commission to be brought to Council. Consensus was reached to form the subcommittee. Commissioners Kaczorowski and Cope will be on the subcommittee. No other action was taken on this item. A. Discussion of the Poinsettia Theatre Performing Arts in the Classroom Project Commissioner Cope expressed concern over the equipment purchased for Encinitas students. Neils Lund said that he would be willing to relocate the equipment if the Commission desires. No action was taken on this item. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\September Break 9:30-9:40 p.m. Commissioner Hicks left at 9:38 p.m. 7. OLD BUSINESS A. Discussion of selection of Arts Grant Program review panel Management Analyst Hippert reviewed the staff report. Commissioners determined that there will be three people on the panel. Commissioner St. Pierre will coordinate the selection committee for the panel, along with Kaczorowski and Charnow. There was Commission consensus that the subcommittee does not need prior Commission approval to appoint the panel. B. Subcommittee Reports i. Technology – Chairperson Charnow reported that he met with Steven Burns and Media 101 to discuss the web site. ii. Marketing and Public Relations – Commissioner Duff recommended that Commissioner St. Pierre take over as Chair for the subcommittee. St. Pierre agreed to take over as chair of the subcommittee. St. Pierre expressed interest in collecting a scrapbook of Commission events. iii. Capital Projects – No report iv.Arts Master Plan – Chairperson Charnow reported that the kickoff event is set for Sunday October 15 from 1-4 p.m. James Hubbell will be the guest speaker. Commissioner Cope motioned and Commissioner Kaczorowski seconded to continue the meeting past the 10:00 p.m. deadline. Motion was approved 5-0-2 (Hicks and Mayne absent). v. Joint Projects – Commissioner Cope reported that Peter Norby ordered the material for the banner project. vi. Policy and Procedure – Commissioner Kaczorowski reported that he met with City Manager Kerry Miller to discuss the E.S.D. Park site. vii. LAEP Steering Committee – Commissioner St. Pierre reported that the next meeting is Wednesday, September 13. viii.Education – No Report ix.Bylaws – No report C. Project/Program Reports Art Touring Mobile – Niels Lund provided a program update. The project will start September 14. Posters are up at all Art Post locations. The North County Times will be covering the event. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\September Community Concert Series – Commissioner Cope reported that a Bluegrass event will be held on March 11, 2001 at Leo Mullen Park. This date has been confirmed with Community Services staff. Arts Mentorship – No report Encinitas Day Celebration – Commissioner Cope reported that the photo contest is coming up. There will be ten winners. Independent Film Society – Analyst Hippert announced that the next screening will be September 17, at 7:00 p.m. at La Paloma Theatre. 8. NEW BUSINESS D. Discussion of public sculpture at the Encinitas Sanitary District Park Site No report. Consensus was reached to discuss this item as Old Business next month. 9. GENERAL INFORMATION/STAFF STATUS REPORTS None 10. COMMISSIONER’S CORNER A. Commissioners Commissioner St. Pierre is reviewing a book on the role of arts in a community. Art is a means to communicate. She will provide a report on the book when her review is complete. Commissioner Cope reported that she has tickets available for the Dick Dale concert. Commissioner Duff – No comments. Commissioner Kaczorowski reported that the sculpture park “Nofufi” has opened in front of Builders Traders on Highway 101. Chairperson Charnow reported that he attended the Youth Commission workshop and that an informal liaison is desired between the two Commissions. B. Staff Management Analyst Hippert asked the Commission to begin thinking about projects for next fiscal year. An Art Guide magazine was passed out. 11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 10:37 p.m. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\September