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2000-07-10 CITY OF ENCINITAS ARTS COMMISSION MINUTES MEETING DATE: July 10, 2000 6:42 P.M. 1. CALL TO ORDER/ROLL CALL Commissioner Hicks called meeting to order at 6:42 P.M. Present: Commissioners Mayne, Kaczorowski, St. Pierre, and Hicks Absent: Commissioners Cope, Charnow, and Duff Also Present: Management Analyst Hippert and Management Assistant Stauffer 2. PLEDGE OF ALLEGIANCE Chairperson Charnow arrived at 6:45 P.M. 3. PRESENTATIONS A. Presentation by Nancy Cunningham regarding the Local Arts Education Partnership program Dr. Nancy Cunningham gave her presentation on the Students Honoring the Arts by Performing Educational Service (SHAPES) program, which is funded in part by the Local Arts Education Partnership planning grant received from the California Arts Council. Cunningham informed the Commission that the partnership, through the grant nd application submitted by the Carlsbad Arts Office, has received 2 year implementation funding in the amount of $29,000. These funds will be combined with several other arts education grants to implement the SHAPES program in the Encinitas Union School District. The Commission will continue to participate as members of the LAEP Steering Committee during this implementation year. B. Presentation by Scott Gregory regarding a north county opera company Mr. Gregory was unavailable for this presentation. C. Presentation by Katie Scherer regarding the Arts Literacy Board of Paul Ecke School Katie Scherer gave her presentation. The Arts Literacy Board of Paul Ecke Central/Pacific View Schools requests that the Commission for the Arts provide $2,000 to help fund their visual arts program. It was recommended that Scherer apply for G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\June funding through the Commission’s proposed Arts Grant Program, if both the Commission and City Council approve the program. 4. CHANGES TO THE AGENDA Chairperson Charnow recommended that Item 7B be taken first under Old Business. The Commission reached consensus to do so. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR Chairperson Charnow motioned and Commissioner St. Pierre seconded to close and adopt the consent calendar. The motion was approved 5-0-2 (Cope, Duff absent). 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS B. Discussion of modification of Arts Touring Mobile Project The City Council has approved funding of the project. Niels Lund gave a brief description of the project. An application and an advertisement for artists was passed out. A. Discussion of Arts Grant Program Commissioner Hicks motioned and Commissioner Mayne seconded to accept the Arts Grant application as presented by Staff and that it be presented to the City Council for final approval with the authorization of expenditure from the Arts Trust Fund, in the amount of $16,000. Motion was approved 5-0-2 (Cope, Duff absent). Analyst Hippert informed the Commission that the Arts Grant Program has been agendized for the August 16, 2000 City Council meeting. Commissioners discussed how grant selection panelists will be chosen. Chairperson Charnow appointed St. Pierre, Kaczorowski and himself to serve as a subcommittee to select the panel. C. Subcommittee Reports i. Technology-no report ii. Marketing and Public Relations-no report iii. Capital Projects-E.S.D. Council will review the master plan on Wednesday, July 12, 2000. iv. Arts Master Plan-last meeting went well; work groups have been formed G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\June v. Joint Projects- no report vi. Policy and Procedure-no report vii. LAEP Steering Committee-this presentation was given under Item 3A viii. Education-no report D. Project/Program Reports Encinitas Day Celebration – Hippert reported that booth spaces for artists are available at the C Street cul-de-sac, and will be rented for the Encinitas Day Celebration. The deadline for applications is mid-August. Moonlight Beach Picnic Table Tile Art – Hippert reported that the project has been approved as a pilot project, with five tables to be tiled in front of the concession stand. picART – The project is under way, and project director Harry Duvall is scheduled to provide a presentation to the Commission at its August meeting. The Surf Art Exhibit – Commissioner Hicks gave a report on the project. Many participants have been confirmed, with community support (both cash and in-kind) continuing to be raised. Event invitations are done. Independent Film Society – Charnow reported that an agreement has been reached between the Society and the La Paloma Theatre which will allow continued use of that venue for the showing of films. Hippert read an e-mail received from Society Director Dan Hare regarding the recent showing, as well as plans for the next showing. 8. NEW BUSINESS A. Discussion regarding Olivenhain Town Council request for Commission for the Arts’ input on Rancho Santa Fe Road wall project Chairperson Charnow contacted Ann Sternum regarding the Town Council’s request She informed Charnow that she will need to contact the Town Council for further direction on this issue. Because there is no action to be taken on this item, it was tabled to the August Commission meeting. B. Discussion regarding the establishment of bylaws for the Commission for the Arts Commissioner Hicks motioned and Commissioner Kaczorowski seconded to recommend establishing bylaws and form a subcommittee to create those bylaws. Motion was approved 5-0-2 (Cope, Duff absent). Chairperson Charnow appointed Commissioners Hicks, Cope and himself to serve on the subcommittee. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\June 9. GENERAL INFORMATION/STAFF STATUS REPORTS A. Correspondence from Program Director of PicART 10. COMMISSIONER’S CORNER A. Commissioners Commissioner Mayne - The Santa Ysabel Art show will be held next week. Commissioner Hicks – Reported that the San Francisco surf art exhibit (including art created by her) is moving to Santa Monica, September 9-November 4. St. Pierre – Informed the Commission that there are no Encinitas art gallery listings in the San Diego Art Magazine. She will contact the Encinitas Chamber of Commerce regarding this issue. B. Staff Analyst Hippert distributed a letter from a local foundation which provides used computers to educational organizations. He also distributed an e-mail he received from the 101 Artist’s Colony, soliciting volunteer artists to work with a Vermont-based organization to serve six months creating art in Spanish-speaking countries. Commissioners were advised that if they have concerns over their telephone numbers being published in the art brochure, to let Staff know. 11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 9:50 P.M. 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