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2000-03-06 CITY OF ENCINITAS ARTS COMMISSION MINUTES MEETING DATE: March 6, 2000 6:30 P.M. 1. CALL TO ORDER/ROLL CALL Chairperson Cope called meeting to order at 6:34 P.M. Present: Chairperson Cope, Commissioners Charnow, Duff, Kaczorowski, Mayne, St. Pierre, and Hicks Absent: None Also Present: Management Analyst Hippert and Management Assistant Stauffer 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Mr. Hillel Schwartz, Millennium Institute Mr. Hillel Schwartz of the Millennium Institute gave his presentation on paintings and pictures that reflect millennium thought of apocalypse and new age. The Millennium Institute works on various community projects. Consensus was reached to put this item on the agenda for discussion at the next regular Commission meeting. B. Mr. Mel Takahara, Youth Development Workshops by the North County Community Assessment Teams Mr. Mel Takahara of the North County Community Assessment Team gave his presentation on the community assessment team and their work with at risk youth. They offer a series of twelve-week art programs for at risk youth in North County. Mr. Takahara requested that the Arts Commission provide information regarding local artists to be teachers/facilitators for this program. Commissioner Hicks was appointed liaison between the Arts Commission and the Assessment Team. 4. CHANGES TO THE AGENDA Consensus was reached to move item 9A to be discussed during this section. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\March 9. NEW BUSINESS A. Discussion of Local Arts Education Partnership Grant-Year2 Dr. Nancy Cunningham of Encinitas Union School District discussedthe Local Arts Education Partnership Grant. Developing partnerships in the community has been a success. She requested that the Commission continue to support the program for a second year implementation grant, by maintaining a Commission liaison to the Local Arts Education Partnership Grant Steering Committee. Commissioner Charnow motioned and Commissioner Kaczorowski seconded to continue supporting the Arts Commission’s partnership with Local Arts Education Partnership Grant and have Commissioner Charnow serve as the Commission’s liaison. Motion was approved 7-0. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for meeting on February 7, 2000. Commissioner Hicks motioned and Commissioner Duff seconded to approve the minutes. Minutes were approved 7-0 with Barbara Miller’s name changed to Barbara Mallay under item 6A. 6. ELECTION OF CHAIR AND VICE CHAIR Commissioner Charnow was elected as Chairperson and Commissioner Duff as Vice Chairperson for the Arts Commission. 7. ORAL COMMUNICATIONS Kirk Van Allyn displayed a periscope as an example of one that could be used at Beacon’s Beach. He would like the Commission to consider installing it on a pedestal at that location. Consensus was reached to put this item on the agenda for the next regular Commission meeting. Cristina Chacon, representing the San Diego Chamber Orchestra, discussed her involvement with the City of San Diego’s Arts Commission and offered her services. Craig Nordal, representing the San Dieguito Performing Arts Association, spoke about his background. Consensus was reached to put Cristina Chacon and Craig Nordal on the agenda for the next regular Commission meeting. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\March 8. OLD BUSINESS A. Discussion of proposal from North Coast Craftsman’s Fellowship to fund program costs for FY 1999/00. Donna Loftin of North County Craftsman’s Fellowship spoke about their programs. They would like the Arts Commission to help fund their booth in the Encinitas Street Fair. Commissioner Duff motioned and Commissioner Kaczorowski seconded that the Arts Commission support North Coast Craftsman’s Fellowship by allowing the Arts Commission’s name to be used on banners and by writing a letter of support, signed by the Chair, for the event. Motion was approved 7-0. Commissioner Mayne motioned and Commissioner Duff seconded that the Arts Commission recommend to City Council to allocate up to $1500, from the Arts Trust Fund, to cover any revenue shortfalls related to the North Coast Craftsman’s Fellowship’s participation in the Encinitas Street Fair. Commissioner Mayne withdrew her motion. Commissioner Kaczorowski moved and Commissioner Hicks seconded to table discussion of North Coast Craftsman’s Fellowship request until the May, 2000 Commission meeting. Motion was approved 6-0-1. Commissioner Duff abstained. B. Subcommittee Reports i. Technology Subcommittee Commissioner St. Pierre was Chairperson Charnow gave his subcommittee report. appointed to the subcommittee. ii. Marketing Subcommittee Commissioner Duff gave her subcommittee report. Commissioners discussed plans for an open house in conjunction with the DEMA First Thursday event on June 1, 2000. Duff stated that there will need to be a budget for this activity. Hippert informed the Commission that there is no money allocated for this project. Charnow asked if it is possible to spend money from other approved Commission projects that will not be completed this fiscal year. Hippert advised the Commission that in order to do so, the subcommittee will need to develop a complete budget for the event, and recommend the budget to the full Commission. If the Commission concurs with the budget amount, they must make an informational report to City Council regarding the redistribution of funds to the new project. This will need to be agendized as soon as possible so Council can be determine whether to approve the redistribution of funds. Duff stated that she will return to the Commission at the April 6 meeting with a recommended budget. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\March iii. City Hall Entry Modification No report was given. iv. Arts Master Plan Chairperson Charnow gave his subcommittee report. The ad to recruit members to the Chairperson Arts Master Plan Subcommittee has been published in the Coast News. Charnow appointed Barbara Miller to the subcommittee. v. ESD Park Site Commissioner Hicks gave her subcommittee report. vi. Joint Projects No report was given. vii. Public Sculptures Commissioner Kaczorowski gave his subcommittee report. viii. Community Concert Series Commissioner Cope gave her subcommittee report. The subcommittee recommended that the event be cancelled due to lack of a suitable location. The Commission concurred with this recommendation. ix. Arts Mentorship Commissioner Duff gave her subcommittee report. x. Music in the Classroom Neils Lund gave his subcommittee report. All classroom sessions have been scheduled. xi. Endangered Spaces Commissioner Mayne gave her subcommittee report. Chairperson Charnow appointed Commissioner St. Pierre to replace former Commissioner Miller on all applicable subcommittees. 10. GENERAL INFORMATION/STAFF STATUS REPORTS A. Report on meeting with Community Services Director regarding Commission Business. G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\March Consensus Commissioner Cope gave her report. Notes from the meeting were provided. was reached to place a discussion of by-laws on the agenda for the next regular Commission meeting. 11. COMMISSIONER’S CORNER A. Commissioners Chairperson Charnow met with City Manager Kerry Miller regarding arts projects. Chairperson Charnow requested to place a discussion of 501 (c)(3) funding requirements and the granting program on the agenda for the next regular Commission meeting. Commissioner Cope spoke about Commission projects in a community workshop. Commissioner St. Pierre shared information regarding arts funding issues she had found on the Internet. Commissioner Mayne asked fellow Commissioners to look at the bars that have been erected on Roseta Street. B. Staff No report was given. 12. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 10:26 P.M. NEXT MEETING: April 3, 2000 G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\March