2000-02-07
CITY OF ENCINITAS
ARTS COMMISSION
MINUTES
MEETING DATE: February 7, 2000
6:30 P.M.
1. CALL TO ORDER/ROLL CALL
Chairperson Cope called meeting to order at 6:30 P.M.
Present: Chairperson Cope, Commissioners Charnow, Duff, Kaczorowski, Mayne,
Miller, and Hicks
Absent: None
Also Present: Management Analyst Hippert and Management Assistant Stauffer
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS:
A. Kirk Van Allen spoke about his concerns over bluff erosion and about sandbag
sculptures at Beacon’s Beach.
4. PRESENTATIONS
A. Harry Duval and Jan Ralston of picArt talked about their program operated through
the Boys and Girls Club in Carlsbad. They are developing partnerships for their program
that targets at risk youth. The program is focused around improving academics and
reducing delinquent behavior. They are requesting funding for this year ($17,000) and
funding as a new program for next year ($34,000). This would be a one time funded
.
programStaff clarified that, funding for this year would need to be requested through
Council, from the Arts Trust Fund. The Commission may be able to bring to the City
Council on a March agenda.
Commissioner Duff motioned and Commissioner Charnow seconded to help
support the picArt program and provide funding for summer programs at the
Encinitas Boys and Girls Club in the amount of $9,415. Motion was approved 5-2.
It was further clarified that money will be requested from the Arts Trust Fund. Thirty
youth will be served. The Commission will then discuss funding sixty students for next
year’s budget.
Analyst Hippert recommended that the Commission appoint a point person to act on
behalf of the Commission in regards to this program. Chairperson Cope appointed
Commissioner Duff to the position.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\February
B. Neils Lund of the Poinsettia Theatre gave his bi-monthly report on the progress of the
Performing Arts in the Classroom Project. $11,433 has been donated. Pledges total
$35,015. Four programs were given last month.
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for meeting on January 4, 2000.
Commissioner Charnow motioned and Commissioner Mayne seconded to approve
the minutes. Minutes were approved 7-0 with Barbara Miller to be added to item
#8.
6. OLD BUSINESS
A. Subcommittee Reports
i. Technology Subcommittee
Commissioner Charnow gave his subcommittee report. The subcommittee is looking for
a new artist of the month and the website will be moved.
ii. Marketing Subcommittee
Commissioner Duff gave her subcommittee report. The subcommittee would like to have
an open house to feature the Arts Commission. Peder Norby suggested that the
Commission participate in his Thursday night live event. The open house will be on June
1 from 2-7pm in the LumberYard. The 101 Art Gallery needs information as soon as
possible for advertising. There will be a silent art auction.
Consensus was reached regarding going forward with planning the open house.
iii. City Hall Entry Modification
Commissioner Hicks gave her subcommittee report. Some artists have been identified.
iv. Arts Master Plan
Commissioner Charnow gave his subcommittee report. The subcommittee has a tentative
list of potential members for the committee. Analyst Hippert will prepare a draft letter to
potential members for the next subcommittee meeting.
v. ESD Park Site
Commissioner Hicks gave her subcommittee report. The subcommittee Chair is working
on putting together a list of potential members for the subcommittee.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\February
vi. Joint Projects
Commissioner Cope gave her subcommittee report. The Commission was given credit
for participating in the Arts Alive banner program.
vii. Public Sculptures
Commissioner Kaczorowski gave his subcommittee report. The City Hall project is on
hold. A second site is still being sought.
viii. Community Concert Series
Chairperson Cope gave her subcommittee report. Leo Mullen Park will be renovated
during the scheduled time for the event. Olivenhain Town Hall is still available.
Commissioner Mayne motioned and Commissioner Kaczorowski seconded to
postpone the concert series until Spring 2001. Motion was approved 5-0-2.
Commissioner’s Charnow and Hicks abstained.
Commissioner Charnow motioned and Commissioner Mayne seconded to
reconsider looking into using Olivenhain Town Hall on June 22. Motion was
approved 7-0.
ix. Arts Mentorship
No report was given.
x. Music in the Classroom
Neils Lund reported that everything is ready to go with the program.
xi. Endangered Spaces
No report was given.
8:25P.M.-8:35P.M. break
Consensus was reached to discuss item 7A before item 6B.
7. NEW BUSINESS
A. Discussion of Proposal from North Coast Craftsman’s Fellowship to Fund Program
Costs for FY 1999/00
N.C. Craftsman’s Fellowship discussed their proposal. Analyst Hippert reviewed the
Staff Report. They are asking for funding from this fiscal year. Commissioner Charnow
asked that this proposal be brought back with more detail regarding the expenditures.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\February
Chairperson Cope asked that N.C. Craftsman’s Fellowship come back for a presentation
in March as Old Business.
6B. Discussion of Potential New Programs for FY 00/01
Analyst Hippert summarized the New Program Staff Report.
Consensus was reached to have Dan Hare of the Independent Film Society speak
first.
Dan Hare spoke about his program requests for next year. His goal is to develop a Film
Festival and bring more business into the Downtown Encinitas area. Budget request
increases are due to increased costs of the program.
Neils Lund spoke about his program requests for next year. Budget request increases are
to match increased donations from within the community. The new program would serve
80 classrooms. Last year 55 classrooms were served.
Analyst Hippert reminded the Commission that they are to determine if they want to
recommend funding any new programs, determine which programs they do want to
recommend, and then prioritize them. Decisions made will be final.
New program proposals and budgets were discussed as follows:
Telescope at Beacons No
Chalk Encinitas Yes $1500
Arts Master Plan Yes $4000
Endangered Spaces Yes $3000
Independent Film Society Yes $17000
Commissioner Kaczorowski motioned and Commissioner Hicks seconded to fund
the Independent Film Society at $17000 and if needed, reassess at the end of the list.
Motion was withdrawn without a vote.
Consensus was reached on Commissioner Kaczorowski’s previous motion.
North Coast Hwy101 Arts Banner Yes $4000
(This is a one-time program.)
Musical Equipment for SDUHSD Yes $2000
North Coast Craftsman’s Fellowship No
Performing Arts in the Classroom Yes $15000
picArt No
Chairperson Cope motioned not to fund the PicArt Program and see how they do
with the summer program. Motion was withdrawn without a vote.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\February
Consensus was reached to not fund the PicArt FY00/01 new program request and
see how their summer program does.
Consensus was reached to change the amount the Commission will recommend to
City Council to $8,830 for the summer PicArt Program from the Arts Trust Fund
and that the Commission’s liaison will contact Harry Duval and Jan Ralston
regarding this change.
San Dieguito Art Guild Speaker Yes $840
Surf Art Exhibit Yes $900
The list was prioritized as follows:
Master Plan
1.
2. Performing Arts in the Classroom
3. Independent Film Society
4. Chalk Encinitas
5. Endangered Spaces
6. Banners
7. Surf
8. San Dieguito
9. Music in the Classroom
A discussion occurred regarding the inclusion of an additional Art Sculpture project to be
placed on the list. Commissioner Kaczorowski recommended that this be funded at the
same level as the FY 1999/00 projects, $2,500.
Commissioners reached consensus regarding this recommendation.
Commissioner Charnow motioned and Chairperson Cope seconded to accept the
program budgets as modified. Motion was approved 7-0.
Consensus was reached to allow the CAT Program to make a presentation to the
Commission at the March meeting.
8. COMMISSIONER’S CORNER
Chairperson Cope commented on the public art seminar she attended in Chula Vista.
9. ADJOURNMENT: Chairperson Cope motioned to adjourn the meeting at
12:23A.M. Motion was approved 7-0.
10. NEXT MEETING: March 6, 2000
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes00\February