2001-02-21
CITY OF ENCINITAS
ARTS COMMISSION
SPECIAL MEETING MINUTES
MEETING DATE: February 21, 2001
1. CALL TO ORDER/ROLL CALL
Chairperson Charnow called meeting to order at 5:34 p.m.
Present: Commissioners Charnow, Kaczorowski, Mayne, Hicks, Cope, and St.
Pierre
Absent: None
Also Present: Management Analyst Hippert and Management Assistant Stauffer
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
None
4. CHANGES TO THE AGENDA
None
5. ORAL COMMUNICATIONS
None
6. OLD BUSINESS
A. Discussion of proposed Commission for the Arts projects for FY 2001/2002
Management Analyst Hippert reviewed the Staff Report and asked Commissioners to
make decisions on the FY 01/02 and FY 02/03 programs and projects by the end of this
meeting. Commissioners were also reminded that the power to City Hall is turned off at
8:00 PM. Management Analyst Hippert then explained the 2-year budget process and
urged Commissioners to take into consideration the purchase of the Hall Property and it’s
fiscal impact on the City when developing a budget.
Peter Norby of DEMA spoke on the 25 East E Street property. DEMA is in the process
of negotiating a lease for the site. This site will be used by the 101 Artists Colony. Peter
Norby then thanked the Commission for all their help. Artist workspaces will be
included on the site. A letter with correspondences between DEMA and the property
owners was provided to the Commission.
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Hillel Schwartz of the Millennium Institute spoke about his proposed Community Self
Portrait Project. The project will be a collaborative effort to create a self-portrait of the
City.
BREAK 6:35-6:45 PM.
Chairperson Charnow asked for Commissioners to comment on the program. This new
project will be a mural completed by numerous residents throughout the community.
Commissioners expressed their concern over the complexity of the program and the
current Commission workload.
COMMISSIONER KACZOROWSKI MOTIONED AND COMMISSIONER
COPE SECONDED TO TABLE DISCUSSION OF THE PROPOSAL. MOTION
WAS APPROVED 4-0-2. COMMISSIONERS CHARNOW AND ST. PIERRE
ABSTAINED.
7. NEW BUSINESS
A. Discussion of proposed Commission for the Arts projects for FY 2002/2003
At approximately 8:00 PM., the power to City Hall was shut off. The recording devise
ceased to record the conclusion of the meeting. Utilizing the parking lot lights,
Commissioners continued to discuss Agenda Item 7A. Management Assistant Stauffer
informed Commissioners that the recording devise had stopped and that the meeting
needed to be wrapped up. Chairperson Charnow commented that Staff was taking notes
and that the meeting could continue. Management Assistant Stauffer clarified that for
legal purposes, the meeting needed to be concluded. Chairperson Charnow asked for
clarification on what wrapping up the meeting meant and what the Commission should
do. Management Assistant Stauffer clarified that the meeting needed to end. At this
time, the parking lot lights to City Hall went out and the room was pitch black.
Commissioner Cope brought out a flashlight for Commissioners to use. Commissioners
gathered around Commissioner Cope and Management Assistant Stauffer and reviewed
the proposed budget. The following is a result of that review.
FY 01/02 Continuing Projects
Artist’s Enclave $1,000 ($1,500 decrease)
Arts Master Plan $4,000 (no change)
Surf Art Exhibit $2,700 (no change)
Arts Marketing $2,500 (no change)
Music in the Schools $3,000 (no change)
PicART $5,000 (no change)
Arts Grants $17,600 (no change)
Independent Film Society $17,000 (no change)
Performing Arts in Class $15,000 (no change)
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FY 01/02 New Projects
Cardiff Banners $2,000
Opera at Lumberyard $4,000
Poetry Slam $1,000
Children’s Art Gallery $5,300
Commission Newsletter $1,500
Travel/Training $5,000
25 East E Rent $9,600
K Street Modifications (1%) $5,000
Community Center (1%) $78,000
ESD Site (1%) $30,000
FY 02/03 Continuing Projects
Artist’s Enclave $1,000 (no change)
Arts Master Plan $4,000 (no change)
Surf Art Exhibit $2,700 (no change)
Arts Marketing $2,500 (no change)
Music in the Schools $3,000 (no change)
PicART $5,000 (no change)
Arts Grants $17,600 (no change)
Independent Film Society $17,000 (no change)
Performing Arts in Class $15,000 (no change)
25 East E Rent $12,000 Increase by $2,400
Note: Chairperson Charnow asked for a 5% increase on all of these projects.
FY 02/03 New Projects
Poetry Slam $1,000
Children’s Art Gallery $5,300
Commission Newsletter $1,500
Travel/Training $5,000
Public Art $15,000
Arts Coordinator $70,887
Chairperson Charnow asked for the Coordinator position to be at the Management
Analyst pay.
1% Contingent Upon New CIP’s.
CHAIRPERSON CHARNOW ASKED FOR COMMISSION CONSENSUS OF
THE PROPOSED BUDGET. COMMISSION CONSENSUS WAS REACHED.
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8. GENERAL INFORMATION/STAFF STATUS REPORTS
None
9. COMMISSIONERS CORNER
A. Commissioners
None
B. Staff
None
10. ADJOURNMENT
The meeting was adjourned at 8:15 p.m.
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