2001-01-08
CITY OF ENCINITAS
ARTS COMMISSION
REGULAR MEETING MINUTES
MEETING DATE: January 8, 2001
1. CALL TO ORDER/ROLL CALL
Chairperson Charnow called meeting to order at 6:31 p.m.
Present: Commissioners Cope, Kaczorowski, Charnow, Mayne, Hicks, and St.
Pierre
Absent: None
Also Present: Management Analyst Hippert and Management Assistant Stauffer
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
None
4. CHANGES TO THE AGENDA
Consensus was reached to move Agenda Item 8B after Agenda Item 6 and to move
Agenda Item 7A after the Project Reports.
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
COMMISSIONER COPE MOTIONED AND COMMISSIONER
KACZOROWSKI SECONDED TO CLOSE AND ADOPT THE CONSENT
CALENDAR.
Discussion of the motion:
Commissioner Cope clarified that under Agenda Item 7Bvi, that the Community Concert
Series had been cancelled and that Agenda Item 7C would be free to the public.
MOTION WAS APPROVED 5-0-1 (COMMISSIONER HICKS ABSTAINED).
6. ORAL COMMUNICATIONS
None
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes01\January
7. OLD BUSINESS
C. Project/Program Reports
iv. Downtown Streetscape
Community Development Management Analyst Dave de Cordova reported that
the project is moving forward with the final designs. Commissioner Kaczorowski
mentioned that he would like to be able to notice artists for tree grate design. The
project’s landscape architect stated that construction documents would be
complete by the end of February. The project would then go to bid. Tree grates
would need to be ready for installation by July. Management Analyst de Cordova
advised the Commission that any tree grate designs would need to be approved by
Council.
COMMISSIONER CHARNOW MOTIONED AND COMMISSIONER
HICKS SECONDED TO ALLOW COMMISSIONER KACZOROWSKI
TO CONTINUE WITH THE TREE GRATE PROJECT. MOTION WAS
APPROVED 5-0-1 (COMMISSIONER ST. PIERRE ABSTAINED).
Management Analyst de Cordova reviewed the medallions on the streetscape
design. There will be sixteen of them.
COMMISSIONER COPE MOTIONED AND COMMISSIONER
KACZOROWSKI SECONDED TO PUT TOGETHER A REQUEST FOR
PROPOSAL FOR DESIGN CONCEPTS OF THE SIXTEEN THIRTY-SIX
INCH MEDALLIONS. MOTION WAS APPROVED 6-0.
xiv. Independent Film Society
Dan Hare provided an oral report. Their non-profit status application has been
submitted. Babbettes Feast will screen January 14 and The Port of Last Resort
will screen February 18. Dan Hare then asked for guidance regarding La Paloma.
Costs to rent the theatre have gone up and other locations are being sought. La
Costa Canyon High School and Weigand Plaza’s AMC Theatres are two options.
Council Member Christy Guerin commented on the struggles that they have
incurred while attempting to make agreements with La Paloma. Dan Hare asked
for a letter of support from the City to help find alternative sites. Council
Member Christy Guerin volunteered to help him obtain this. Consensus was
reached to allow Dan Hare to begin working with La Costa Canyon High School
and to contact AMC Theatres of Weigand Plaza. Dan Hare will provide a report
at the next Commission meeting. Commissioners Charnow, Cope and Hicks will
meet with La Paloma management regarding venue issues.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes01\January
xi. Arts Touring Mobile
Nels Lund provided an oral report. Suggestions were made on ways to improve
the program in the future. Nels Lund reported that the per person program cost is
expected to go down. Commissioner St. Pierre will talk with the 101 Artists
Colony about storing ATM supplies. Commissioner Cope volunteered her garage
as an alternative storage space. Nels Lund is preparing a final report for the
program.
xiii. Performing Arts in the Classroom
Nels Lund provided an oral report. Forty-one classrooms will have been served
this school year.
BREAK 8:52P.M. TO 9:12P.M.
xii. 101 Leucadia Arts Banners
Commissioner Cope reported that fifty-five banners will be on display January 29
from 4:30p.m. to 7p.m. at Martini Ranch. Consensus was reached for
Commissioner Cope to spend up to $100 for the costs of appetizers for the event,
and $850 for posters, from the project’s budget. Charles Milton spoke about his
involvement in the banner project and recommended advertising on the flyers to
help defer costs. Charnow directed Cope to work with Milton on this.
Commissioner Mayne suggested budgeting money for advertising next year.
COMMISSIONER KACZOROWSKI MOTIONED AND
COMMISSIONER ST. PIERRE SECONDED TO EXTEND THE
MEETING PAST THE ESTABLISHED 10P.M. ENDING TIME FOR AN
ADDITIONAL THIRTY MINUTES. MOTION WAS APPROVED 4-1-1
(COMMISSIONER MAYNE VOTED NO AND COMMISSIONER HICKS
ABSTAINED).
8.NEW BUSINESS
A. Discussion of Encinitas Arts Center
Chairperson Charnow reported that there is no new information on this item.
B. Discussion of re-allocation of budgeted Arts Commission project funds from
Community Concert Series to the Arts Mentorship Program
Analyst Hippert presented the staff report.
COMMISSIONER COPE MOTIONED AND COMMISSIONER ST. PIERRE
SECONDED TO RE-ALLOCATE MONEY FROM THE COMMUNITY
CONCERT SERIES TO THE ARTS MENTORSHIP PROGRAM.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes01\January
Discussion of motion:
Commissioner St. Pierre stated that she will be able to secure appropriate matching funds
for the project.
MOTION WAS APPROVED 6-0.
C. Discussion of presenting an Arts Grant Program workshop
Management Analyst Hippert reviewed the Staff Report. Commissioners discussed the
possibility of having an Arts Grant Program workshop.
COMMISSIONER MAYNE MOTIONED AND COMMISSIONER COPE
SECONDED TO ACCEPT THIS PROGRAM.
COMMISSIONER COPE MOTIONED AND COMMISSIONER CHARNOW
SECONDED TO EXTEND THE MEETING FOR AN ADDITIONAL THIRTY
MINUTES.
Discussion of motion:
Commissioner Mayne recommended finishing discussions at the next meeting.
MOTION WAS APPROVED 4-1-1 (COMMISSIONER MAYNE VOTED NO AND
COMMISSIONER HICKS ABSTAINED).
7. OLD BUSINESS
B. Subcommittee Reports
i. Technology
No report
ii. Marketing and Publications
Commissioner St. Pierre provided an article to Management Analyst Hippert.
iii. Capital Projects
No report
iv. Arts Master Plan
Chairperson Charnow reported that five work teams are working on the Arts
Master Plan at this time.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes01\January
v. Policy and Procedure
No report
vi. Education
No report
vii. Bylaws
No report
C. Project/Program Reports
i. Surf Art Project
Commissioner Hicks reported that Rob Machado won Pipeline this year. This
will greatly enhance the Surf Art display at next year’s event.
ii. LAEP Steering Committee
Commissioner St. Pierre reported that the committee met on December 13.
iii. Encinitas Sanitary District Park Site
No report
v. Encinitas Community/Senior Center
Commissioner St. Pierre reported that she will meet with Community Services
Recreation Superintendent Alexander in January to discuss this issue.
vi. Community Concert Series
No report
vii. Endangered Spaces
No report
viii. Arts Mentorship
No report
x.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes01\January
Moonlight Beach Picnic Table Tile Art
Commissioner St. Pierre reported that the dedication will be Saturday, January 13,
2001 at 11a.m.
xv. JSSDT Sculpture
No report
9. GENERAL INFORMATION/STAFF STATUS REPORTS
None
7.OLD BUSINESS
A.Discussion of proposed Commission for the Arts projects for FY 2001/2002
There was consensus to continue this item to a special meeting of the Commission.
10. COMMISSIONER’S CORNER
A. Commissioners
Chairperson Charnow reported that he would like agendized discussion of art in the lobby
at City Hall.
Commissioner Mayne reported that she would like agendized a request for an Envirocan
at the library. This will be reviewed as part of the budget discussions.
Commissioner Hicks reported that the VFW will be speaking at the high schools.
B.Staff
Management Analyst Hippert stated that the Commission needed to select a date and time
for the special meeting to discuss the Commission’s proposed new projects. The
Commission determined that the special meeting will be held on Monday, January 22,
2001 at 6:00 p.m.
11. ADJOURNMENT: Chairperson Charnow adjourned the meeting at 10:53 p.m.
G:\\Admin\\Mike\Commission\ArtsCommission\Minutes01\January