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2003-11-03 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: November 3, 2003 1. CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:30pm Present: Commissioners Rincon, Gould, Ranson, Van Haitsma, and Hord Absent: Commissioner Nee and Slevinske Also Present: Senior Management Analyst Hazeltine and Management Analyst Stauffer 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on October 6, 2003 COMMISSIONER RANSON MOTIONED AND COMMISSIONER RINCON SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON OCTOBER 6, 2003. MOTION WAS APPROVED 5-0. 6. ORAL COMMUNICATIONS None 7. OLD BUSINESS None 8. NEW BUSINESS A. Discussion and Adoption of the Mini Grant Program Margaret Nee spoke on the mini grant program. She requested a longer turnaround time when partnerships are involved and commented that the matching funds and insurance requirements are more difficult for smaller organizations to secure. Commissioner Ranson commented that there will be more time available for the application process during the next grant cycle. Chair Rincon provided a brief overview of the guidelines. Commissioners reviewed and discussed the grant guidelines. Commissioners would like examples of insurance and that insurance through the City be provided as an option. There should be more room for information on page 11 and an “Other” box needs to be added under the Discipline category. COMMISSIONER GOULD MOTIONED AND COMMISSIONER HORD SECONDED TO ADOPT THE MINI GRANT PROGRAM IN ITS CONCEPTUAL FORM WITH THE NOTED CHANGES. MOTION WAS APPROVED 5-0. 9. SUB-COMMITTEE REPORTS A. Funding (Rincon, Ranson, Van Haitsma) None B. Policy (Gould, Nee) City staff is reviewing the draft policy guidelines. C. Facilities (Ranson, Rincon) Commissioner Ranson reported that the North County Repertoire of Solana Beach is looking for a new site. The community use site in the Encinitas Town Center was discussed. The 101 Artists Colony and Red Sand have not yet reached a new lease agreement. The subcommittee would like to develop a resource list of performing art spaces in Encinitas. D. Public Art (Van Haitsma and Ranson) Commissioner Van Haitsma reported that the meeting went well and that a Hall Property update will be provided to the subcommittee. E. Marketing (Slevinske, Hord, Van Haitsma) Commissioner Van Haitsma reported that the strategies discussed included press releases, a community board at the Center, publication in the City newsletter, and advertising at the 101 Artists Colony. F. Cultural Tourism (Gould) Commissioner Gould reported that the subcommittee will be meeting on Thursday. 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS None 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Hord announced that he will be moving to Huntington Beach and resigning from the Commission. Commissioner Gould has been making Halloween costumes. The Encinitas Street Fair is November 23. The Marketing Subcommittee will work on involvement in this event. Commissioner Van Haitsma talked about involvement in the street fair. Commissioner Ranson reported that he worked on an independent movie in San Marcos. Chair Rincon commented that funding for the California Arts Council has been eliminated. A fundraiser will be held November 9 from 4-8pm at the 101 Artists Colony. B. Staff None 13. ADJOURNMENT The meeting was adjourned at 6:45pm.