2003-11-03
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
MEETING MINUTES
MEETING DATE: November 3, 2003
1. CALL TO ORDER/ROLL CALL
Chair Rincon called the meeting to order at 5:30pm
Present: Commissioners Rincon, Gould, Ranson, Van Haitsma, and Hord
Absent: Commissioner Nee and Slevinske
Also Present: Senior Management Analyst Hazeltine and Management Analyst Stauffer
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
None
4. CHANGES TO THE AGENDA
None
5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR
A. Approval of Minutes for Regular Meeting on October 6, 2003
COMMISSIONER RANSON MOTIONED AND COMMISSIONER RINCON
SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON
OCTOBER 6, 2003. MOTION WAS APPROVED 5-0.
6. ORAL COMMUNICATIONS
None
7. OLD BUSINESS
None
8. NEW BUSINESS
A. Discussion and Adoption of the Mini Grant Program
Margaret Nee spoke on the mini grant program. She requested a longer turnaround
time when partnerships are involved and commented that the matching funds and
insurance requirements are more difficult for smaller organizations to secure.
Commissioner Ranson commented that there will be more time available for the
application process during the next grant cycle.
Chair Rincon provided a brief overview of the guidelines. Commissioners reviewed and
discussed the grant guidelines. Commissioners would like examples of insurance and
that insurance through the City be provided as an option. There should be more room
for information on page 11 and an “Other” box needs to be added under the Discipline
category.
COMMISSIONER GOULD MOTIONED AND COMMISSIONER HORD SECONDED
TO ADOPT THE MINI GRANT PROGRAM IN ITS CONCEPTUAL FORM WITH THE
NOTED CHANGES. MOTION WAS APPROVED 5-0.
9. SUB-COMMITTEE REPORTS
A. Funding (Rincon, Ranson, Van Haitsma)
None
B. Policy (Gould, Nee)
City staff is reviewing the draft policy guidelines.
C. Facilities (Ranson, Rincon)
Commissioner Ranson reported that the North County Repertoire of Solana Beach is
looking for a new site. The community use site in the Encinitas Town Center was
discussed. The 101 Artists Colony and Red Sand have not yet reached a new lease
agreement. The subcommittee would like to develop a resource list of performing art
spaces in Encinitas.
D. Public Art (Van Haitsma and Ranson)
Commissioner Van Haitsma reported that the meeting went well and that a Hall
Property update will be provided to the subcommittee.
E. Marketing (Slevinske, Hord, Van Haitsma)
Commissioner Van Haitsma reported that the strategies discussed included press
releases, a community board at the Center, publication in the City newsletter, and
advertising at the 101 Artists Colony.
F. Cultural Tourism (Gould)
Commissioner Gould reported that the subcommittee will be meeting on Thursday.
10. PROJECT/PROGRAM REPORTS
None
11. INFORMATION/STAFF STATUS REPORTS
None
12. COMMISSIONER’S CORNER
A. Commissioners
Commissioner Hord announced that he will be moving to Huntington Beach and
resigning from the Commission. Commissioner Gould has been making Halloween
costumes. The Encinitas Street Fair is November 23. The Marketing Subcommittee will
work on involvement in this event. Commissioner Van Haitsma talked about
involvement in the street fair. Commissioner Ranson reported that he worked on an
independent movie in San Marcos. Chair Rincon commented that funding for the
California Arts Council has been eliminated. A fundraiser will be held November 9 from
4-8pm at the 101 Artists Colony.
B. Staff
None
13. ADJOURNMENT
The meeting was adjourned at 6:45pm.