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2003-07-07 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: July 7, 2003 CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:43pm Present: Commissioners Rincon, Slevinske, Gould, Ranson, Van Haitsma, and Hord Absent: Commissioner Nee Also Present: Senior Management Analyst Hazeltine, Management Analyst II Stauffer, and Arts Program Coordinator Chacon 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA Consensus was reached to discuss item 9B (Class ACT Funding) after Oral Communications. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on June 2, 2003 COMMISSIONER RANSON MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON JUNE 2, 2003. MOTION WAS APPROVED 4-0. (COMMISSIONERS HORD AND VAN HAITSMA HAD NOT YET ARRIVED). Commission Hord arrived at 5:45PM. 6. ORAL COMMUNICATIONS Jolee Pink spoke on an upcoming arts benefit show. Danny Salzhandler from the 101 Artists Colony proposed that an art show and sale be held at Cottonwood Creek Park. Commissioner Van Haitsma arrived at 6:00PM. 7. OLD BUSINESS None 8. NEW BUSINESS B. Discussion on Class ACT Funding Thirteen members of the public spoke in favor of the Class ACT program. Niels Lund provided a presentation on the Class ACT program and urged Commissioners to continue funding this program. Commissioners expressed their support for the program. Chair Rincon commented on the newly adopted Master Plan and it’s use as a guide for funding programs and projects. Chair Rincon also reviewed the Funding Subcommittee’s report on programs and funds for FY2004. The Commission has approximately $28,000 in funding for programs in FY2004. CHAIR RINCON MOTIONED AND COMMISSIONER RANSON SECONDED TO PROVIDE THE CLASS ACT PROGRAM $2,500 IN FUNDING FOR THE FIRST QUARTER OF FY2004. MOTION WAS APPROVED 6-0. Chair Rincon then asked that the Class ACT program apply for funding from the Commission under the grants program once developed. 8. NEW BUSINESS A. Discussion of Commission Participation in the Annual Wavecrest Woodie Meet Commissioners discussed participating in the event. Commissioner Gould recommended an antique sale in conjunction with the event. Discussion ensued regarding utilization of Keith Harrison’s building. Senior Management Analyst Hazeltine commented on staff resources and the impact that preparations for this event would have on the Commissions current workload. Commissioners discussed their priorities. Chair Rincon asked that the Marketing Subcommittee meet to discuss ideas for participating in this event in 2004. CHAIR RINCON MOTIONED AND COMMISSIONER SLEVINSKE SECONDED TO ALLOW COMMISSIONER GOULD AND THE SUBCOMMITTEE TO EXPLORE OPPORTUNITIES IN PARTICIPATING IN THIS YEAR’S EVENT IF THE OPPORTUNITY SHOULD BECOME AVAILABLE. MOTION WAS APPROVED 6-0. 9. SUB-COMMITTEE REPORTS A. Arts Master Plan (Rincon, Ranson, Staff: Chacon, Hazeltine) Copies of the Arts Master Plan were distributed. Senior Management Analyst Hazeltine commented on staff time and asked that the Commission prioritize their work plan. B. Funding (Rincon, Ranson, Van Haitsma) Chair Rincon reviewed funding for the Commission. $28,518 has been budgeted in FY2004 for arts programs. Staff will be following up with the subcommittee on continuing appropriations. Two grant funding categories will be established. The first grant program will provide $1,500 to $5,000 in seed money for 501.C3 organizations. Matching funds will be required. The second program will provide $500 to $1,500 for special projects. $25,000 from the arts program budget will go to the grants program. $2,500 in funding for the Class ACT program will come from this money. The balance in the arts programs budget of $3,518 will go towards special projects. The arts grants program will be released in August and the deadline will be in October. The Commission will review applications in November. Commission consensus was reached to move forward with the arts grant program and for staff to prepare the grant applications and timeline. C. Policy (Gould, Nee) Gould tabled discussion of the policy manual so staff could review the document. D. Facilities (Ranson, Rincon) Commissioner Ranson reported that the subcommittee has not met but that he has been working with Keith Harrison on the arts spaces. E. Public Art (N/A) No report. F. Marketing (Gould, Hord, Van Haitsma) Commissioner Slevinske announced that the 101 Artists Colony will kick off National Arts and Humanities Month on October 2, 2003. She also asked that there be a Council Proclamation, declaring Friday, October 3, 2003 as Encinitas Arts Day. 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS Arts Program Coordinator Chacon asked commissioners to review their biographies and asked for $150 in membership fees. COMMISSIONER GOULD MOTIONED AND COMMISSIONER RINCON SECONDED TO ALLOW STAFF TO SPEND $150 ON MEMBERSHIP FEES. MOTION WAS APPROVED 6-0. A. Appoint Two Representatives to the Civic Center Design Competition Chair Rincon appointed Commissioners Van Haitsma and Ranson to represent the commission in the Civic Center Design competition. 12. COMMISSIONER’S CORNER A. Commissioners Chair Rincon announced that she will be leaving for Europe for two months. Commissioner Van Haitsma will be taking a road trip to northern California. Commissioner Gould went on a trip to Napa. Commissioner Hord reported that there is a new show at the 101 Artists Colony. Commissioner Slevinske is working on her writing. Commissioner Ranson met with the new director of the Leucadia Merchants Association and may be working on a documentary in Tibet. B. Staff None 13. ADJOURNMENT The meeting was adjourned at 7:45PM.