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2003-05-05 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: May 5, 2003 CALL TO ORDER/ROLL CALL Chair Rincon called the meeting to order at 5:33pm Present: Commissioners Rincon, Slevinske, Gould, Ranson, Van Haitsma, Hord, and Nee Absent: None Also Present: Senior Management Analyst Hazeltine and Management Analyst Stauffer 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA None 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on March 3, 2003 B. Approval of Minutes for Special Meeting on March 31, 2003 COMMISSIONER RANSON MOTIONED AND COMMISSIONER GOULD SECONDED TO APPROVE THE MINUTES FOR THE REGULAR MEETING ON MARCH 3, 2003 AND SPECIAL MEETING ON MARCH 31, 2003. MOTION WAS APPROVED 7-0. 6. ORAL COMMUNICATIONS Danny Salzhandler from the 101 Artists Colony offered to host the unveiling of the Arts Master Plan at the 101 Artists Colony. 7. OLD BUSINESS A. Keith Harrison Property Update Commissioner Ranson provided an update on the property. Spaces are being rented and ideas are being developed for a performing arts area. Commissioner Van Haitsma provided suggestions for alternative uses, such as wine and art storage. Commissioner Ranson commented that the proposed art school at the old post office on Second Street will no longer be developed due to zoning issues. 8. NEW BUSINESS A. Introduction of Arts Coordinator Chair Rincon introduced Christina Chacon, Arts Program Coordinator. Arts Coordinator Chacon provided an overview of her job functions and scope of services. B. Establish Subcommittees A description of subcommittees and proposed subcommittee assignments was passed out. Commissioners reviewed the list. Chair Rincon asked that subcommittees meet at least once per month and provide a report to the Commission during their regular meeting. 9. SUB-COMMITTEE REPORTS None 10. PROJECT/PROGRAM REPORTS None 11. INFORMATION/STAFF STATUS REPORTS A. Master Plan Unveiling Chair Rincon suggested that the event be simplified and be held at the 101 Artists Colony. Commissioners discussed ideas for the unveiling. B. Commission Work Plan This item was discussed under Agenda Item 8A. C. Budget Senior Management Analyst Hazeltine provided a budget update. It is proposed that there be no cuts to the Commissions program budget. The Commissions program budget is approximately $27,000. There will be no new programs proposed. The Commissions new program request of $25,000 for Arts Granting has been taken out of the budget. Commissioner Slevinske commented on searching for alternative funding sources. D. Hall Property Senior Management Analyst Hazeltine provided an update on the conceptual plan. The Arts Commission has been directed by City Council to provide recommendations for the design and programming of an amphitheater and public art element. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Gould commented on the Carlsbad Street Fair. Arts Coordinator Chacon reported that there were 15 responses from the Encinitas Street Fair. Chair Rincon suggested that the Arts Commission booth be on the main street for next years fair. B. Staff Senior Management Analyst Hazeltine commented that the Commission is working well and that City Council is very pleased with their efforts. Arts Coordinator Chacon provided a collage of articles. 13. ADJOURNMENT The meeting was adjourned at 6:58PM.