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2003-02-03 CITY OF ENCINITAS COMMISSION FOR THE ARTS MEETING MINUTES MEETING DATE: February 3, 2003 1. CALL TO ORDER/ROLL CALL Chair Rincon called meeting to order at 5:32pm Present: Commissioners Rincon, Gould, Ranson, Nee, and Slevinske Absent: Commissioner Hicks Also Present: Management Analyst Stauffer 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS None 4. CHANGES TO THE AGENDA Commission consensus was reached to hear Agenda Item 10 prior to discussion of Agenda Item 7. 5. CLOSING AND ADOPTION OF THE CONSENT CALENDAR A. Approval of Minutes for Regular Meeting on January 6, 2003 COMMISSIONER RANSON MOTIONED AND COMMISSIONER NEE SECONDED TO APPROVE THE MINUTES FOR THE MEETING OF JANUARY 6, 2003 WITH THE CORRECTION UNDER 3A TO REFLECT THAT ONE IDEA IS TO RENNOVATE THE BUILDING WITH ART SPACES. MOTION WAS APPROVED 5-0. 6. ORAL COMMUNICATIONS Carolyn Cope addressed the Commission on behalf of the Full Moon Poets Society and requested $6,000 in funding for the program during FY04 and FY05. The Commission has previously approved $1,000 in funding from the Arts Trust Fund for this program. The program consists of two Poetry Slams during the year, held at the La Paloma Theatre. Chair Rincon asked that this item be presented to the Commission at the next regular meeting for discussion. Ann Chase addressed the Commission on her desire to form a women’s chorus in Encinitas. The chorus would need practice space, publicity, and support for funding. She would donate her time to the program. Chair Rincon asked that this item be presented to the Commission at the next regular meeting for discussion. 10. PROJECT/PROGRAM REPORTS Neils Lund provided a brief presentation on the Class ACT program. The program has been serving local schools for 5 years. Financial information and other program status information was passed out. Commissioners viewed a Power Point presentation. Neils asked that funding be continued despite State budget cutbacks and City fiscal constraints. 7. OLD BUSINESS A. Continued Discussion on Implementation of the Arts Master Plan (Next Steps) Chair Rincon announced that the “Foreword” has been prepared and will be distributed to Council for final review. Commission consensus was reached to host the Arts Master Plan celebration Saturday April 12, 2003 from 4-6pm in the Banquet Hall at the Encinitas Community Center. Consensus was reached to discuss Agenda Item 8B at this time. 8. New Business B. Review of Budgeted Arts Programs Commissioners discussed budget issues for the upcoming fiscal year. Individual Commissioners introduced past Arts Programs to the Commission. The following Subcommittees were formed: Finance Subcommittee Chair Rincon Commissioner Slevinske Programs Subcommittee Chair Rincon Commissioner Ranson It was discussed that positions will rotate once new Commissioners are appointed and once the Commission is back to its original size. Consensus was reached to hold a Special Meeting on Monday February 24, 2003 at 6pm to discuss the Arts Master Plan Celebration, Commission Finances, and Arts Programs. 8. NEW BUSINESS A. Discussion on Art Spaces as Presented by Keith Harrison Commissioner Ranson reviewed the project for Arts Spaces in the old Union Tribune distribution warehouse on Second Street in downtown Encinitas. Commissioner Ranson visited the site and provided the Commission with floor plans and pictures. Commission consensus was reached to write a letter of support for the project but to provide no financial assistance at this time. 9. SUB-COMMITTEE REPORTS None 11. INFORMATION/STAFF STATUS REPORTS Chair Rincon reported that Council will be nearing a decision on the requested part-time staffing position soon and that it seemed positive. This position will be funded from the Arts Trust Fund. 12. COMMISSIONER’S CORNER A. Commissioners Commissioner Slevinske reported that she attended the unveiling of a sculpture at the Desert Cities “Path of the Bighorn”. Commissioner Gould reported that she is on the Tourism Board and that DEMA is looking into a grant that would be used to improve the railway bridge in Encinitas. B. Staff Management Analyst Stauffer reported that the City has solicited bids for the construction of Cottonwood Creek Park and that construction is anticipated to begin in April 2003. 13. ADJOURNMENT The meeting was adjourned at 7:16PM.